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HomeMy WebLinkAbout1983 Youth Bureau Advisory Board By-Laws 1/83 CITY OF ITHACA YOUTH DURHAM. BY-LAWS . • I. NAME The name of this Bureau of the Municipal Government shall be "City of Ithaca Youth Bureau". II. OBJECT The object of this Bureau shall be to coordinate, foster, and supplement the activities of public agencies and programs devoted in whole or in part to the welfare of youth in and about the City of Ithaca which may wish to come under its auspices, and to cooperate with other agencies working toward this goal. The activities of the Ithaca Youth Bureau shall conform with the State law supporting this activity and be subject to such rules and regulations as may be imposed by the government of the City of Ithaca. • III. YOUTH BUREAU BOARD OF ADVISORS The Youth Bureau Board of Advisors shall consist of representa- tives from the following: A. Town of Ithaca, Village of Lansing, P.T.A.;' School District, Tompkins County Medical Society, Family Court/Probation, United Way, Ithaca Police Department, Greater Ithaca Activ- ities Center , Student Representatives, and any other rep- resentatives as deemed appropriate. 0 )(additional members of the City of Ithaca appointed by the Mayor. C. There shall be in addition, a representative from the Human Services Committee of Common Council and a represen- tative from the Facilities Committee of the Board of Public Works. IV. POWERS AND DUTIES The Youth Bureau Board shall have the power and it shall be its . duty to adopt a program of activities designed to promote the welfare of youth in and about the City of Ithaca. It shall be responsible for the observance of these By-Laws, and for the change thereof to meet changing needs or statutory obligations. It shall prescribe rules in keeping with these By-Laws and all other pertinent laws and make such other provisions which are • • necessary to the efficient and satisfactory operation of the Youth Bureau. It shall devise and establish policies, provide advice and assistance, and in other democratic ways aid the Director in administering the program of the Youth'Bureau. It - 2 - IV,. POWERS AND DUTIES (continued) shall adopt budgets , recommend employment, transfer, and dis- missal_ of personnel , and make recommendations to the Common Council necessary for the operation of the Youth Bureau. The Board shall further be responsible for encouraging wholesome youth activities in Ithaca and aid in the development of coop- eration between the Youth Bureau and other agencies and insti- tutions working toward this end . V. SELECTION OF MEMBERS • • Appointed members for the Youth Bureau Board shall be appointed by the Mayor, January 1st. . Vacancies in the unexpired terms of • Board members shall be filled -by' appointment by the ,Mayor. VI . TENURE OF MEMBERS • A. The terms of appointed members of the Youth Bureau Board shall expire on. December: 31st , each year, beginning on December 31st , 1952 . The term for regular members shall be for three (3) years . Initial appointments should be made so one-third of the members will serve a one year term expiring December. 31st , 1952 , one-third of the members a two year term, and one-third' a three year term. Appointed members may serve no more than t.-7o consecutive terms and must be absent from membership for a period of one ve,ar before again being eligible for appointment. • B . If any appointed member of the Youth Bureau Board shall be absent from three consecutive, regular meetings, without notice to the Director of the Youth Bureau, such absence shall automatically terminate membership on the Youth Bureau Board and a successor shall be approved by the Youth Bureau Board and appointed by the Mayor at a subsequent meeting. VII. OFFICERS - The officers of the Youth Eureau' Board shall include ) A. Chairperson - term of one year, to be elected at December meeting and will take office in January. B . Chairperson - term of one year, to be elected at December meeting and will take office in January. C. Nominations for Chairperson and Vice Chairperson will be submitted at the regular November meeting. • 71.11 . DUTIES OF OFFICERS • A. The Chairperson of the Youth Bureau Board shall preside at all meetings , appoint all committees subject to appointment shall call special meetings ,'- act as Chairman of. the Execu- , _tive Committee, be an ex-officio member of all committees . of the Bureau. and perform any other duties generally con- sidered the responsibilitp.'of the Chairperson or President of an organization. . . _ - 3 - • ♦III•, DUTIES OF OFFICERS (continued) . • B. The Vice-Chairperson shall assume the duties of the Chair- person in the absence of the Chairperson. IX. STAPP - A. The Director of the Youth Bureau shall be a salaried em- ployee of the City of Ithaca, appointed by the Mayor of the City of Ithaca upon recommendation of :the Youth Bureau Board . He shall direct and supervise all projects of the Bureau as authorized by the Common Council of the City of Ithaca and under the direction of the Board may lend what- ever assistance he can to any projects involving the gen- eral objectives stated in Paragraph II. B . The Secretary shall send notices of meetings and shall be responsible for keeping the minutes and other records of the Board. (The paid stenographic assistant to the Director shall perform the duties of the Secretary of the Board under the supervision of the Director) . C . At each August meeting of the Youth Bureau Board, the Director shall prepare and present for approval, a budget of Youth Bureau project proposed for the ensuing year. The approved budget shall be submitted to the September meeting of the Common Council for their approval. R. STANDING COMMITTEE Executive Committee: There shall be an Executive Committee consisting of the Chairperson and Chairpersons of all other committees •of the Youth Bureau Board appointed by the Chair- person of the Youth Bureau Board at the January meeting. The Executive Committee shall have power to act on all matters which cannot be readily deferred until the regular meeting of the Youth Bureau Board. XI. QUORUM A. A quorum of the Board shall consist of one-fourth (6) of the voting members of the Board. B. A quorum of the Executive Committee shall consist of a majority of the members of the Executive Committee. C. All members named in Paragraph III, Sections A, B, and C shall have voting privileges at all regular meetings. ZII. MEETINGS A. Regular meetings shall be held once each month throughout the year at a time and place approved by a majority of the members of the Board except as the Board may properly act to suspend regular meetings during any summer months. - 4 - III.. MEETINGS (continued) . . . • I. Special meetings may be held at the call of the• Chairperson or by written request of one-fourth (6) of the: members of the Board. IIII. AMENDMENTS These By-Laws may be amended by a majority vote of members • present at any regular meeting, provided that the proposed amendment has been presented for consideration of the Board at the preceding regular meeting. • • • • • % i' • . , 1