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HomeMy WebLinkAbout2005 Youth Bureau Advisory Board By-Laws 4 CITY OF ITHACA YOUTH BUREAU ADVISORY BOARD BY-LAWS :A.°1 AM E ��S `tt "City name of this Bureau of the Municipal Government shall be City of Ithaca C outh Bureau". . Q! OBJECT 't The object of this Bureau shall be to coordinate, foster, and supplement the activities of public agencies and programs devoted in whole or in part to the welfare of youth in and about the City of Ithaca, which may wish to come under its auspices, and to cooperate with other agencies working toward this goal. The activities of the Ithaca Youth Bureau shall conform with the State law supporting this activity and be subject to such rules and regulations as may be imposed by the government of the City of Ithaca. III. YOUTH BUREAU BOARD OF ADVISORS The Youth Bureau Board of Advisors shall consist of representatives from the following: A. Nine (9) residents of the City of Ithaca appointed by the Mayor. B. Special representatives from at least two (2) local groups, such as: Town of Ithaca, Village of Lansing, Ithaca City School District, PTA Council, Family Court/Probation, Ithaca Police Department, Greater Ithaca Activities Center, Southside Community Center, Day Care Council, Cornell University, Ithaca College, Medical Community, and any other representatives as deemed appropriate. C. There may be in addition, one representative from Common Council and one from the Board of Public Works. D. There will be at least two (2)youth representatives. E. There shall be a total of between 13 and 28 members. IV. POWERS AND DUTIES 1. The Youth Bureau Board shall have the power and it shall be its duty to adopt a program of activities designed to promote the welfare of youth in and about the City of Ithaca. 2. It shall be responsible for the observance of these By-Laws, and for the change thereof to meet changing needs or statutory obligations. 3. It shall prescribe rules in keeping with these By-Laws and all other pertinent laws and make such other provisions, which are necessary to the efficient and satisfactory operation of the Youth Bureau. 4. It shall devise and establish policies, provide advice and assistance, and in other democratic ways aid the Director in administering the program of the Youth Bureau. 1 - i 5. It shall adopt budgets, serve on board/staff committees for recommendation of employment, transfer and dismissal of supervisory level personnel and make recommendations to the Common Council necessary for the operation of the Youth Bureau. 6. The Board shall further be responsible for encouraging wholesome youth activities in Ithaca and aid in the development of cooperation between the Youth Bureau and other agencies and institutions working toward this end. V. SELECTION OF MEMBERS Appointed members for the Youth Bureau Board shall be appointed by the Mayor, January 1st. Vacancies in the unexpired terms of Board members shall be filled by appointment by the Mayor. VI. TENURE OF MEMBERS A. The terms of appointed members of the Youth Bureau Board shall expire on December 31st, each year, beginning on December 31st, 1952. The term for regular members shall be for three (3)years. Initial appointments should be made so one-third of the members will serve a one year term expiring December 31st, 1952, one-third of the members a two year term, and one-third a three year term. Appointed members may serve no more than two consecutive terms and must be absent from membership for a period of one year before again being eligible for appointment. B. If any appointed member of the Youth Bureau Board shall be absent from three consecutive, regular meetings, without notice to the Director of the Youth Bureau, such absence shall automatically terminate membership on the Youth Bureau Board and a successor shall be approved by the Youth Bureau Board and appointed by the Mayor at a subsequent meeting. VII. OFFICERS -The officers of the Youth Bureau Board shall include: A. Chairperson -term of one year, to be elected at December meeting and will take office in January. B. Vice-Chairperson -term of one year, to be elected at December meeting and will take office in January. C. Treasurer: keep records of the board's fund raising account, issue checks as approved by the board, and report periodically on expenditures and balance. D. Nominations of officers shall be submitted at the regular November meeting. VIII. DUTIES OF OFFICERS A. The Chairperson of the Youth Bureau Board shall preside at all meetings, appoint all committees subject to appointment shall call special meetings, act as Chairman of the Executive Committee, be an ex-officio member of all committees of the Bureau and perform any other duties generally considered the responsibility of the Chairperson or President of an organization. 2 B. The Vice-Chairperson shall assume the duties of the Chairperson in the absence of the Chairperson. IX. STAFF A. The Director of the Youth Bureau shall be a salaried employee of the City of Ithaca, appointed by the Mayor of the City of Ithaca upon recommendation of the Youth Bureau Board. She or he shall direct and supervise all projects of the Bureau as authorized by the Common Council of the City of Ithaca. With the advice and consent of the Advisory Board, the Director may also lend whatever assistance he/she can to any other projects involving the general objectives stated in Paragraph II. B. The Secretary shall send notices of meetings and shall be responsible for keeping the minutes and other records of the Board. (The paid administrative secretary to the Director shall perform the duties of the Secretary of the Board under the supervision of the Director). C. At each August meeting of the Youth Bureau Board, the Director shall prepare and present for approval, a budget for Youth Bureau programs proposed for the ensuring year. The approved budget shall be submitted to the Mayor and to Common Council for approval. X. STANDING COMMITTEE Executive Committee -There shall be an Executive Committee consisting of the Chairperson and Chairpersons of all other committees of the Youth Bureau Board appointed by the Chairperson of the Youth Bureau Board at the January meeting. The Executive Committee shall have power to act on all matters which cannot be readily deferred until the regular meeting of the Youth Bureau Board. The Executive Committee shall plan and set agendas for regular meetings and assist in recruiting new members to fill any vacancies, prepare nomination of board officers, and assist in orientation of new members. Recreation Committee - Duties and make policy recommendations for all Recreation Department programs including athletic and sports programs, Cass Park pool and rink, Day Camps and Center for Expressive Arts. Youth Development Committee - Review and policy recommendations for Youth Development programs. Recreation Mainstreaming Services Committee - Review and policy recommendations for RMS youth, adult and day camp programs. XI. QUORUM A. A quorum of the Board shall consist of one-fourth (4) of the voting members of the Board. B. A quorum of the Executive Committee shall consist of a majority of the members of the Executive Committee. 3 i C. All members named in Paragraph Ill, Sections A, B, and C shall have voting privileges at all regular meetings. XII. MEETINGS A. Regular meetings shall be held once each month throughout the year at a time and place approved by a majority of the members of the Board except as the Board may properly act to suspend regular meetings during any summer months. B. Special meetings may be held at the call of the Chairperson or by written request of one-fourth (4) of the members of the Board. XIII. AMENDMENTS These By-Laws may be amended by a majority vote of members present at any regular meeting, provided that the proposed amendment has been presented for consideration of the Board at the preceding regular meeting. Rev. Jan. 1996, Aug. 2000, Sept. 2000, Dec. 2005 4