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HomeMy WebLinkAboutMN-IURA-1991-12-03 Minutes Ithaca Urban Renewal Agency/Community Development Agency Tuesday, December 3, 1991, 4 pm Third Floor Conference Room, City Hall Present: Benjamin Nichols, items II through end, Anne Jones, Doug Dylla, Susan Cummings, Matthys Van Cort, Herman Sieverding for items I and II-1, Patricia Norton, Wies van Leuken and Kathy Hovis from the Ithaca Journal for report on executive session, item III. I. Call to order The meeting was called to order at 4: 10 pm by the Acting Chair, Susan Cummings. She then turned over the meeting to the Chair, Benjamin Nichols. II. Approval of Minutes of October 1, 1991 and October 15, 1991 The minutes of October 1 and 15, 1991 were approved unanimously. III-1. The Annex Executive session Action taken: Dylla moved and Jones seconded a resolution requesting Common Council to change the guidelines for the sale of the City Hall Annex. WHEREAS, the IURA/CDA has marketed the City Hall Annex for about a year, and WHEREAS, the IURA/CDA is at present not in receipt of a successful proposal, and WHEREAS the IURA/CDA has concluded that the conditions set for the sale by resolution of Common Council have hindered its efforts to sell the Annex, therefore be it RESOLVED, that the IURA/CDA recommends to Common Council to change the sale's conditions and to authorize the Agency to sell the City Hall Annex to the highest bidder by sealed bid while reserving the right to reject any of all bids and retaining the condition that any changes to the exterior facade of the building be subject to review by the I.L.P.C. Approved unanimously. -_. Minutes IURA/CDA December 3, 1991 The agency further recommended that notices advertising the Annex be placed in January 1992 and that bids be accepted in March, 1992. III-2. Fall Creek Associates Executive Session Action taken: Dylla moved and Jones seconded a resolution to change IURA/CDA resolution #666. RESOLVED, that the IURA/CDA revokes resolution #666 and authorizes staff to explore alternate measures to enforce the terms of the contract with Fall Creek Associates. Approved with one abstention. Staff was requested to investigate the consequences of the different legal procedures with the Assistant City attorney. IV. Staff Reports 1. 1991 CDBG Project Contracts Norton briefed the agency on 3 contracts prepared for projects of the 1991 CDBG Grant. Contracts for Challenge Industries, the Task Force for Battered Women and the Learning Web have been approved by the respective legal counsels. Dylla moved and Cummings seconded a resolution to approve the 3 contracts. RESOLVED, that the IURA/CDA authorizes and directs the Mayor to sign the contracts for Challenge Industries, Inc. , the Task Force for Battered Women, and the Learning Web. Approved unanimously IV-2. HUD PAR Norton discussed the review letter from HUD on the City's performance on the open grants from 1987, 1989 and 1990. Norton stated that the economic development funds remaining in the 1987 grant will have to be allocated before the next application is submitted to HUD. There are a few possibilities for Economic Development projects. The Agency concurred that if funds are not committed by January 1992, their use should be changed to open up 2 Minutes IURA/CDA December 3, 1991 other possibilities. The mayor mentioned a neighborhood job program for teenagers as a possibility. The 1989 grant has 2 uncompleted projects, of which one, Hi-Way Hi-Fi, is nearing completion. The other one, Mutual Housing, project is assembling its funding as was reported by Dylla. Van Cort reported that there were some problems with the financing package. IV-3. Rating and Ranking of 1991 CDBG Application Norton listed the points awarded for the various projects in the 1991 CDBG application. The City scored highest on the creation of new housing units. V. Economic Development 1. Economic Development Outreach Norton reported on the outreach she is doing in preparation of the 1992 CDBG Application. She has written to area loan officers and accountants. She has met with Michael Stamm of TCAD and Dorothy Huey of Agora. Information on the Economic Development funds has been mailed to their clients. V-2. Appointment Economic Development Committee This item was removed from the agenda. VI. Housing and Neighborhoods 1. Housing RFP Norton stated that the deadline for the Housing RFP is December 6, 1991. She is expecting several proposals. A meeting of the Neighborhoods and Housing Committee will be called to review the proposals. VI-2. Section 17 Loan Program Norton reported on the reorganization of the Section 17 Loan Program. She stated that additional files were located. These files contained information showing that the program had been carried out without incurring the substantial losses as had previously been reported. All other errors have been corrected, the landlords have been contacted and so far there have been no problems settling the outstanding accounts. 3 Minutes IURA/CDA December 3, 1991 VII. Budget and Administration - Financial Statement The Small Cities Grants Summary of November 1991 was entered into the minutes. VIII. Other Business No reports IX. Adjournment The meeting was adjourned at 5:15 pm. p■PT+rcue 0 C:\W\Min\Minutes.DEC 4 Nx4 Minutes of the IURA/CDA January 8, 1991, 4 pm Third Floor Conference Room, City Hall Present: Benjamin Nichols, Chair (present for items I through V-B) , Susan Cummings (Acting-Chair for items V-B - XII) , Anne Jones, Clarence Reed (present for items IV through XII) , Doug Dylla. Staff: Herman Sieverding (present for items IV through XII) , Patricia Norton, Harry Sicherman (present for items VI through XII) , Wies van Leuken, Charles Guttman, City Attorney (present for items IV through XII) . I. Call to order The meeting was called to order at 4:05 pm, by Benjamin Nichols, Chair. II. Approval of Minutes of December 4, 1990. Jones moved and Cummings seconded a motion to approve the minutes of December 4, 1990. They were approved unanimously. III. Chair Reports No reports IV. Annex Proposal Executive Session V. Staff Reports Norton reported that she will travel to Buffalo next week to meet with the staff at the regional HUD office. V-A. CD Coordinator Contract Executive Session. The following action was taken. The proposed contract for Norton and the Job Description for CD Coordinator were distributed and entered in to the minutes. Minutes IURA/CDA 2 January 8, 1991 Reed moved and Dylla seconded a resolution to approve the CD Coordinator's contract. RESOLVED, that the IURA/CDA authorizes and directs the Chair to enter into a staff contract with Patricia Norton, upon advice of the Executive Director and in accordance with the job description of Community Development Coordinator as described in the Community Development Manual. Approved unanimously. (Resolution # 645) Norton asked the Agency to study the job description for CD Coordinator for next month's meeting. V-B. CD Consultant Executive session The following action was taken. Two documents were entered into the minutes: (1) the Proposal of Services, dated December 1, 1990 from Harry Sicherman and (2) the memo dated December 11, 1990 re: Procedure for CD Consultant Choice. Cummings moved and Dylla seconded a motion to approve the contract with Sicherman. RESOLVED, that the IURA/CDA authorizes and directs the Chair to enter into a consulting contract with Harry Sicherman of Sicherman Consulting Services, upon advice of the Executive Director and the approval of the City Attorney. The time period for the contract may not exceed 12 months and the total contract fee may not exceed $25,000. Approved unanimously. (Resolution # 645) V-C. CD Bookkeeper - Contract Executive session. The scope of services submitted by Carrie Berman of Accounting Solutions was entered into the minutes. Reed moved and Cummings seconded a motion to approve a contract with Berman. RESOLVED, that the IURA/CDA directs and authorizes the Chair to sign a contract for accounting services for 1991 with Carrie Berman of Accounting Solutions, upon the advice of the Executive Director, subject to the approval by the City Attorney and in accordance with the approved scope of services. Approved unanimously. (Resolution # 647) Minutes IURA/CDA 3 January 8, 1991 V-D. CD Application 1991 - Update Sicherman reported that the expected new regulations from HUD will not be in effect till next year. The deadline for the 1991 CD application is expected to fall somewhere in the first half of May. This year's grant will contain an allocation for Public Services. An eligible activity must either increase the existing level of a service or provide a new service. The guidelines for eligible Public Service projects are not developed yet, and will not be available until two months before the application is due. Norton will write a draft of possible guidelines the IURA/CDA might employ, which will be discussed at the next meeting. V-E. Termination of Job Reports Sicherman explained that because HUD issued new regulations in 1988, it was no longer necessary to request job reports from our economic development projects from this period. New economic development projects, begun when the 1988 rules were in effect, will be properly monitored. The Agency agreed to terminate the pre 1988 projects but requested to see a list of them at the next meeting. VI. Housing and Neighborhoods Cummings stated that she would like a representative from INHS to give an update at the next meeting. The Agency agreed that the Executive Director, Paul Mazzarella, should be invited to give a talk at the February meeting. The subjects of this talk were agreed to be (1) goals and objectives for the coming year (2) the Polygon project (3) housing options for the 1991 CD application (4) CD housing potential. Norton reported that the Polygon project was moving along as planned. The project management was done by Mazzarella. He had contracted with Ted Bronsnick to inspect the work before project drawdowns were made. To date, Polygon Associates has drawn a total of $101,000. VII. Budget and Administration A. Financial Statement The November 1990 statement, entered into the minutes of December 3, 1190 is still in effect. The only change in the statement has been another Polygon expenditure of $65, 000. Cummings asked for a more detailed financial statement at the next meeting. She also requested to see information on the UDAG payments at that time. Minutes IURA/CDA 4 January 8, 1991 VII-B. CD Coordinator - Salary and Benefits A statement concerning Norton's benefits is included in her contract, which was approved under agenda item V-A. Details of her benefits were given in a memo sent by Norton to IURA/CDA members dated January VII-C. Executive Director Contract Executive Session Action taken: Reed moved and Cummings seconded a resolution to change the procedure for salary of the Executive Director. WHEREAS, the Director of Planning and Development has been receiving his salary through two checks per pay period, one issued by the City's payroll department and the other by the Ithaca Urban Renewal Agency/Community Development Agency, and WHEREAS, the Mayor has recommended and the Common Council has approved that the Director's salary be paid through one check per pay period to be issued by the City's payroll department. Now, therefore, be it RESOLVED, that the IURA/CDA does hereby concur with the Common Council's determination in this matter, and be it further RESOLVED, that the Agency does hereby approve that such reimbursement for Director's salary as my be deemed appropriate be made to the payroll department from IURA/CDA funds. Approved unanimously. (Resolution #648) VII-D. CD Assistant - Benefits: Report Norton reported on her meeting with the Budget and Administration Committee of December 13, 1990. The Committee had confirmed that IURA/CDA resolution # 614, was intended retroactively. Norton stated further that she would summarize the details of the transfer in a memo to the CD assistant. She stated that at the request of the B & A Committee she would draft an amendment to the CD Manual to make the educational benefits non- transferable. Minutes IURA/CDA 5 January 8, 1991 VIII.Economic Development A. Outreach Efforts Norton reported that she had been contacted by several people as a result of the information meetings with loan officers and others in December. She planned to give talks to meetings of the Rotary Club and the Chamber of Commerce at the end of January. The Agency suggested she might also like to give talks for the Board of TCAD, Downtown Ithaca, Inc. , and the Downtown Business Women. VIII-B. Projects for 1991 CD Application Norton mentioned that Challenge Industries had contacted her to discuss a potential CD project. She and Sicherman met with Barbara Hungerford, the Executive Director of Challenge Industries. They would like to purchase sorting machines. The completed project might create up to 20 jobs. VIII-C. Update on Current Projects The letter from StaHome HealthCare Inc. was entered in to the minutes. IX. Public Facilities and Infrastructure A. Carpenter Business Park - Leasing Policy Discussion was tabled until the next meeting. IX-B. HOMES, Inc - Contract Dylla moved and Reed seconded a resolution to approve the HOMES, Inc. resolution. WHEREAS, HUD has made $45,000 available to the City of Ithaca in the 1989/1990 CDBG for a grant to HOMES, Inc. The grant is for the purchase of safety and handicap accessible equipment to be installed in the Green Street house for transitional housing. NOW THEREFORE BE IT RESOLVED, that the IURA/CDA approves the bond and mortgage agreement and contracts with HOMES, Inc. and directs and authorizes the Chair to sign agreements subject to review by the City Attorney. Approved unanimously. (Resolution #649) s -. Minutes IURA/CDA 6 January 8, 1991 X. Old Business Sieverding gave a progress report on the negotiations with Ironics. The two parties have not reached agreement on the option price yet, but Ironics is interested. Sicherman added that HUD would not release the ARC funds till jobs were being created, which meant that a lease would have been signed with a tenant. Cummings stated she wanted a sign for the Carpenter Business Park. XI. New Business No reports. XII. Adjournment The meeting was adjourned at 5:50 pm 4 ..m a WP/wvl-2/minutJan.011 Minutes of the IURA/CDA February 5, 1991, 4 pm Third Floor Conference Room, City Hall Present: Benjamin Nichols, Chair, Susan Cummings, Anne Jones, Doug Dylla, Clarence Reed Staff: Matthys Van Cort, Patricia Norton, Harry Sicherman, Herman Sieverding, Wies van Leuken. INHS: Paul Mazzarella (item VI) , MBA: Robert Balder I. Call to order The meeting was called to order at 4:05 pm, by Benjamin Nichols, Chair. II. Approval of Minutes of January 8, 1991 The minutes of the meeting of January 8, 1991 were approved unanimously. III. Chair Reports No reports IV. Annex Proposal - Executive Session Action taken: Reed moved and Jones seconded a resolution to grant preferred status to a developer for the Annex. RESOLVED, that the IURA/CDA will grant preferred developer status to the interested party regarding the sale of the Annex till March 18, 1991. Approved unanimously. V. Staff Reports A. CD Bookkeeper Van Cort stated that upon its expiration the contract with our bookkeeper will not be renewed. This decision was arrived at by mutual agreement and is no reflection on her quality of work, which • has been excellent. Norton received proposals for the position which were followed up with reference checks. She had discussed these with the Budget and Administration Committee which had concurred with her choice. The Committee agreed on candidate Pamela Solomon who came highly recommended and whose cost proposal was considerably less than other candidates. Dylla moved and Reed seconded a resolution to approve the appointment of a new bookkeeper. RESOLVED, that the IURA/CDA approves the appointment of Pamela Solomon as bookkeeper for the Community Development Agency. Approved unanimously. V-B. CD Computer Purchase Van Cort and Norton explained the reasons for the new computer purchase. The present CD computer, purchased in 1983, is no longer adequate for the workload. Funding will come from unused funds from the select benefit account, Section 17 rental program and the bookkeeper contract. The computer will be serviced under the same contract as the Planning and Development department's computers. Dylla moved and Jones seconded a resolution to approve the purchase of a new computer. RESOLVED, that the IURA/CDA approves the purchase of a computer for the Community Development Agency, providing that the costs will not exceed $2300. Approved unanimously. VI. Housing and Neighborhoods - Update INHS: Paul Mazzarella The memorandum from Ithaca Neighborhood Housing Services, dated January 28, 1991 from Paul Mazzarella was introduced into the minutes. Mazzarella explained the document and answered questions from the Agency members. VII. Public Service Projects - Guidelines The Public Service Project Guidelines draft, dated January 29, 1991 was entered into the minutes. Norton explained the document which was requested at the January meeting. Several additional suggestions were made. Dylla proposed to take the amended draft to the CAC for their review and recommendations, and then bring a final draft to the next IURA/CDA meeting for final approval. Minutes IURA/CDA 3 February 5, 1991 VIII.Budget and Administration A. Financial Statement The Financial Statement for the Period ending January 1991 was entered into the minutes. VIII-B. CD Coordinator - Job description The job description for CD Coordinator was entered into the minutes. Dylla moved and Reed seconded a resolution to approve the job description of CD Coordinator. RESOLVED, that the IURA/CDA approves the job description for CD Coordinator for the Community Development Agency, and orders this included in the Community Development Manual. Approved unanimously. VIII-C. CD Salary Ranges The CD Salary ranges for 1991 were entered into the minutes. Norton reported that the Budget and Administration Committee had reviewed and approved them. Dylla moved and Reed seconded a resolution to approve the salary range for 1991. RESOLVED, that the IURA/CDA approves the salary range for 1991 for the staff of the Community Development Agency, and orders this included in the Community Development Manual. Approved unanimously. VIII-D. UDAG Payments - statement This item was tabled till a next meeting. IX. Economic Development - Fall Creek Associates Norton reported on the financial status of Fall Creek Associates. The Agency members agreed that as long as progress on loan repayment was shown the City should continue to work with this client. X. Public Facilities & Infrastructure -Carpenter Business Park - Signage The proposal for the sign for the Carpenter Business Park was entered into the minutes. Dylla moved and Reed seconded a resolution to approve purchase of a sign for the Park. r Minutes IURA/CDA 4 February 5, 1991 RESOLVED, that the IURA/CDA approves the purchase and design of the sign for the Carpenter Business Park. Approved unanimously. X-B. Ironics, Inc. Executive Session Action taken: Reed moved and Jones seconded a resolution to approve the sale/option agreement with Ironics, Inc. WHEREAS, Staff has been negotiating the sale of approximately 5,300 sq. ft. of land in Carpenter Business Park to V. Giordano, landlord to Ironics, Inc. to allow the construction of a 3,000 sq. ft. addition to a building leased to Ironics, Inc. and WHEREAS, this sale is important, in retaining Ironics, Inc. in the City and adding ten to twelve new jobs during the next twenty- four months, and WHEREAS, staff had also negotiated an option agreement with Ironics, Inc. for a 2.6 acre site within Carpenter Business Park, and WHEREAS, this option agreement provides the IURA/CDA with the first opportunity to retain Ironics, Inc. in the City over the long term thereby fulfilling the goals of job retention and creation as described to the Federal funding agencies participating in the development of Carpenter Business Park, and WHEREAS, execution of the sale and option agreement will be essential to persuading one of these agencies to remain involved in this project, THEREFORE BE IT RESOLVED, THAT the Mayor, subject to the review of the City Attorney be authorized to execute the necessary legal documents to finalize the sale and option agreements in accordance with the following terms and conditions: 1. Sale of approximately 5,320 sq. ft of land in Carpenter Business Park Price: $1.04/sq. ft. or $5,532.80 based on the approximate square footage above Minutes IURA/CDA 5 February 5, 1991 Terms: Certified check at closing Title: Bargain and Sale Deed Seller to convey a marketable title. IURA/CDA to have an easement for ingress/egress over the approximate ten foot strip of land to be conveyed. 2. Option Agreement for 2.6 acre site in Carpenter Business Park a. Option Term: 2 years b. Option Fee: $1,500 per year for entire 2.6 acre site 3. Should Ironics, Inc. elect to exercise the option, one- half of the option fee will be applied to the first year' s lease payment. 4. If the IURA/CDA locates a tenant interested in this particular site, Ironics, Inc. will have a 30-day notice to decide to exercise the option. If Ironics, Inc. decides not to exercise the option al option fees will be returned to Ironics, Inc. and the IURA/CDA regains full control of the site. Approved unanimously. XI. Old Business t No reports XII. New Business Van Cort reported that State funding for the Mutual Housing project on Floral Avenue will not be forthcoming in time for the City to do this project. Therefore the funds earmarked for this project will have to be reprogrammed. XIII.Adjournment The meeting was adjourned at 5:55 pm. C/W/Min/MinFeb.021 7vGvF A % �� QL ....................... _..,.__....._......._...................:...........................a.w..•.a:.............a... .......a.a.... i .a......... a) ....r.....a..... )a.a>.l a.a>a.a a>a.a)UaJ,Ta)aX)a.1SaSUtN367y.)a4)!)!)!)!N)Na!)!ValValHeiai .TN. eX- Minutes Ithaca Urban Renewal Agency/Community Development Agency Tuesday, April 2, 1991, 4 pm Third Floor Conference Room, City Hall Present: Benjamin Nichols, Chair, Susan Cummings, Anne Jones, Doug Dylla, Clarence Reed Staff: Matthys Van Cort, Patricia Norton, Herman Sieverding, Harry Sicherman, Wies van Leuken INHS: Paul Mazzarella for items VI through XIII CAC: Guy Gerard for items VI through XIII I. Call to order The meeting was called to order at 4:10 pm, by Benjamin Nichols, Chair. At Norton' s request "Program Amendment Henry St. John Ramp - Resolution" was added to the agenda under item X. II. Approval of Minutes of March 5, 1991 The minutes of the March 5, 1991 meeting were approved unanimously. III. Chair Reports No reports IV. Annex Proposal - Executive Session Action taken: A resolution was moved by Cummings and seconded by Dylla to extend the deadline for Preferred Developer Status. RESOLVED, that the IURA/CDA accepts the recommendations from its Economic Development Committee to extend the deadline for Preferred Developer Status for the present developer of the Annex to April 30, 1991. Approved unanimously. (Resolution #651) The Agency requested that the Mayor inform Common Council in executive session of the developments in the sale of the Annex and that Staff prepare the materials if it is necessary to market the property after April 30, 1991. ..._..............._,...__..._._......._......,...........".:......... ............. ..,....,.,.,_,....._,,.,_, _...._...... _..,......,.,... ..� ............,....,.,.,. ....,......,. .........,....au.ausaa)wNamurNSCWfidwisasiwi)AdiY Minutes IURA/CDA April 2, 1991 V. Center Ithaca - Executive Session Action taken: The Agency approved the recommendations by the Economic Development Committee as formulated at their March 28, 1991 meeting. At that time the Committee had approved the letter by Sieverding to Stanley Goldberg, dated March 11, 1991 with one addition: the payment of back interest of the loan should be equal to the City's borrowing rate (7.25%) . Sieverding reported that another recommendation, to assign the rents of the Holiday House and the parking lot to the City in the event of non-compliance, was not an option the Agency could exercise. Citizens Savings Bank already has an Assignment of Rents to cover payment on its first mortgage loan on Center Ithaca. The Agency requested that Mr. Goldberg should be present at one of their upcoming meetings. Cummings moved and Dylla seconded a motion to recommend use for the funds to Common Council. RESOLVED, that the IURA/CDA recommends to Common Council that the funds from the Center Ithaca be reserved for the Central Business District's Revitalization or Development as recommended by the Downtown Vision Task Force. Approved unanimously. (Resolution #653) VI. Staff Reports CAC Recommendations for 1991 CD Application - Resolution The memo dated March 28, 1991 with the results of the rating and ranking by the CAC was entered into the minutes. Norton summarized the memo. She expressed her thanks to the CAC for their work. She summarized the discussion by the CAC about the various Public Service Projects, and explained that the HOST project was rated last by the Committee because of its limited impact, compared to the other projects. The Committee recommended to fund the Learning Web project for $20,000 and to partially fund the Task Force project for $10,000. Sicherman explained that Public Service Projects can improve the Application, but earn no extra impact points. 2 Minutes IURA/CDA April 2, 1991 VI. Housing and Neighborhoods - 1991 CDBG Activity INHS House Recycling Projects INHS/Chartwell Project The memo dated March 21, 1991 regarding the INHS House Recycling Project was entered into the minutes. Paul Mazzarella summarized this project for the Agency. Mazzarella went on to explain his memo of March 28, 1991, regarding the Chartwell/INHS project. This memo, together with a financial statement was entered into the minutes. The agency discussed the project. Van Cort explained how the design for the original project for 28 units was modified. Linda Tsang designed a different site plan with fewer units, which was accepted by Chartwell Associates. Mazzarella explained that the zoning and building codes might allow for a steel and concrete structure only. Cummings requested that a one page statement be drafted outlining the way this project was realized, with combined private and public resources. It would be important for legislators to become familiar with the way this agreement was put together. It could serve as a model for other projects. Van Cort complimented his staff on their successful completion of a very complicated negotiating process. VII. Economic Development Challenge Industries, Inc. - 1991 CDBG Activity Sea Escape Proposal The documents "Proposal Summary", dated February 1991 from Challenge Industries and the March 11, 1991 proposal for Sea Escape with attached memo, March 28, 1991 from Norton were entered into the minutes. No further reports were made. VIII. Public Service Project - 1991 CDBG Activity TC Task Force for Battered Women The Learning Web Housing Options for Senior Citizens No new reports were made. IX. Budget and Administration The memo dated April 2, 1991 with attached budget for the 1991 CDBG Application was entered into the minutes. The Application with a total budget of $580,000 was approved by the Agency. Potential 3 S Minutes IURA/CDA April 2, 1991 uses of the remaining $20,000 were discussed extensively. The Agency requested Staff to make recommendations for its use at the next meeting. Dylla moved and Jones seconded a resolution to approve the recommendations by the CAC. WHEREAS, the Ithaca Urban Renewal Agency/Community Development Agency recognizes the need to support efforts which promote affordable housing, job creation and retention, and increased public services to Ithaca's low and moderate income population, and WHEREAS, the Community Advisory Committee had reviewed and approved the proposed 1991 CDBG Application, now therefore be it RESOLVED, that the IURA/CDA had reviewed the 1991 CDBG Application and recommends this package of projects and budget to Common Council for their review and approval. The resolution was approved unanimously. (#652) Van Cort stated that Norton had done an excellent job. Cummings and Gerard extended their congratulations to Norton on her work on behalf of the IURA/CDA and the CAC respectively. X. Public Facilities and Infrastructure The memo from Mazzarella, dated March 20, 1991 regarding the reprogramming of the 1987 CDBG West Hill Loan Funds was entered into the minutes. Reed moved and Dylla seconded a motion to approve the reprogramming of the West Hill Loan Funds. RESOLVED, that the IURA/CDA approves the reprogramming of $17,777 of remaining 1987 CDBG West Hill Loan Funds to fund the completion of two entrance ramps for the Henry St. John Building. Approved unanimously. XI. Old Business No reports. 4 . ... .... ......... .. ... .. ...,..,.. ... ....... ... ... ....... ..�... . ....,... ......... .]<a<%.i%ft<�Nai<]aiwa%>aJa].y<a..J...)[)a%Xg1)i)1>iJrat Minutes IURA/CDA April 2, 1991 XII. New Business No reports. XIII. Adjournment The meeting was adjourned at 5:50 pm. nr /),_„)0\-- C:\W\Min\MinutApr.041 5 Minutes of the IURA/CDA Tuesday, March 5, 1991, 4 pm Third Floor Conference Room, City Hall Present: Benjamin Nichols, Chair, Susan Cummings, Anne Jones, Doug Dylla, Clarence Reed Staff: Matthys Van Cort, Patricia Norton, Wies van Leuken. I. Call to order The meeting was called to order at 4: 10 pm, by Benjamin Nichols, Chair. II. Approval of Minutes of February 5, 1991 The minutes of the February 5, 1991 meeting were approved unanimously. III. Chair Reports No reports IV-A. Staff Reports CDBG Application Process Norton discussed the meeting schedule that was sent to the IURA/CDA. She stated that HUD has not notified the City of the application deadline. Van Cort informed the Agency that the State was proposing to take over the CDBG administration from HUD- Washington. He explained why this would not be best for the City. It was proposed that Van Cort and the Mayor send letters to our representatives supporting continued HUD-Washington management of CDBG. Van Cort recommended inviting the CAC and the IURA/CDA to attend the Planning and Development Committee meeting of Common Council on the 18th of March, where the key discussion regarding the Application will take place. The Mayor stated that the early date would allow Common Council to do more than rubberstamping the application. It was accepted that not all proposals will be finalized by that date. Reed commented that Norton was doing an excellent job under the circumstances. Norton further reported on the visit by Garry Clugston of the HUD Buffalo Office. He met with representatives from INHS and Challenge Industries. Norton got useful input from him on their proposals. She is planning another visit to HUD in April. She Minutes IURA/CDA March 5, 1991 further reported that she is in almost daily contact with Sicherman regarding the preparation of the application. It was agreed to request his presence at the Planning and Development Committee meeting. IV-B. Threshold Requirements The January 1991 financial statement was circulated. The memo from HUD, dated February 20, subject Thresholds, was entered into the minutes. Norton explained the document and its consequences for this year' s application, as well as how she planned to address the shortcomings in our thresholds requirements to HUD. She was confident the City would be granted a waiver from HUD because ( 1) the discrepancy of 5% for the 1987 CDBG is too small to be a problem, (2) it can be documented that the lack of performance on the 1989 CDBG was caused by the withdrawal of committed State funds for the Mutual Housing project and that active negotiations are taking place to reprogram the funds to the Pogo Parcel. In addition, the HOMES project is close to completion and the HiWay- HiFi might be completed also. Implementation of these ' 89 projects would raise our performance level. V. Housing and Neighborhoods - 1991 CDBG Activity The memo from Paul Mazzarella, dated February 25, 1991, regarding the 1991 Small Cities Application was entered into the minutes. Norton summarized the INHS House Recycling project and Mazzarella' s presentation to the CAC. Dylla suggested to have Administration Costs included in the proposal. Norton further mentioned a plan by INHS and Chartwell Associates to build 14 units of affordable housing near the Dairy Queen. Norton checked with HUD about the possibility of including the MHA in the ' 91 application. HUD commented that the project would not rank well because of the limited progress on the 1989 funds. VI-A. Economic Development - 1991 CDBG Activity The proposal from Challenge Industries was discussed by the Agency. Norton summarized the recommendations from today's Economic Development Committee meeting. The Committee approved of the plan and recommended that the City support it either with 1991 CD Application funds or with reprogrammed funds or with a combination of the two. The Agency accepted the Committee' s recommendations. 2 Minutes IURA/CDA March 5, 1991 VI-B. Fall Creek Associates The memo from Norton, dated February 25, 1991, regarding Fall Creek Associates with attached documentation was entered into the minutes. Dylla reported on the discussion by the Economic Development Committee of today. He summarized the recommendations of the Committee. Before considering Mr. Bokaer' s request for an additional $15,000 loan, Mr. Bokaer must meet the following conditions: ( 1) become current on his existing CD loan, (2 ) bring a partner into the Ithaca Theater project, (3) document and secure adequate financing for the project, and (4) demonstrate feasibility of the project. The IURA/CDA approved of the committee's recommendations. It was commented that The Fall Creek development had been a good thing for the Fall Creek Neighborhood and that West State Street needs economic development. Other proposals for the Ithaca Theater will be considered as well. VII. Public Service - 1991 CDBG Activity The final draft for Public Service Guidelines were entered into the Minutes. The CAC reviewed and amended them at their February 28, 1991 meeting. The Agency accepted the recommendations. RESOLVED, that the IURA/CDA accepts the recommendations of the CAC and approves their final draft of the Public Service Guidelines. Approved unanimously. VIII. Budget and Administration No reports IX. Old Business No reports X. New Business No reports XI. Adjournment The meeting was adjourned at 5:30 pm (C:\W\min\MinutMa. 031) 3 ptvpvc. c\ / \ 2 ,`c--1Q\ Minutes of the Community Advisory Committee February 13, 1991, 4pm Second Floor Conference Room Present: Susan Cummings, Carol Mallison, Gloria Landes, Pat Connor, Steve Hertzberg. Staff: Patricia Norton I. Call to Order The meeting was called to order at 4:05 pm II. Approval of Minutes CAC Meeting of December 4, 1990 The minutes of the December 4, 1990 meeting were approved unanimously. III. CDBG Application Update A. Role of CAC B. Purpose of CDBG C. Application Process Norton gave brief presentation about the role of the CAC and how the CDBG is put together. The CAC members went over the application process and agreed on the dates for the schedule. IV. Public Service Project Guidelines and Procedures The Public Service guidelines were discussed. Cummings suggested that since the HUD guidelines specifically target programs that deal with drugs, and since housing is always targeted, that CD speak with the Ithaca Housing Authority to see if they would be interested in applying for funding. Mallison said that Ithaca Housing Authority has more access to funding than other organizations in Ithaca, and that maybe CD should reach out to those who don't have as much funding. She further suggested that ads be put in the paper announcing the availability of funds. Mallison suggested that we send out the guidelines to public service projects to agencies which work with the specific groups mentioned by HUD (homeless, drug/alcohol rehab, domestic violence) . The group then discussed the draft criteria, and made a number of changes. Revised guidelines will be mailed to the CAC members for review at the next meeting. ,Y Norton mentioned that in addition to meeting the drafted guidelines, projects also had to meet the design criteria designated by HUD for the comprehensive grant competition. HUD issues ten criteria (attached) and other projects in the CDBG need to address at least four of them. These criteria from HUD were entered into the minutes. The Public Service projects will have to address one or more of the four criteria which will be addressed in this year's grant application. V. Amendment to Reprogram 1987 INNS Funds Norton spoke about the plan to reprogram the 1987 INHS funds for the ramp at Henry St. John. All members were in agreement. VI. Adjournment Meeting adjourned at 5:40. pcv-evvv-e ck -z LO k- ) C/W/min/CACFeb13.021 (Vex tl Minutes of the Community Advisory Committee February 13, 1991, 4pm Second Floor Conference Room Present: Susan Cummings, Carol Mallison, Gloria Landes, Pat Connor, Steve Hertzberg. Staff: Patricia Norton I. Call to Order The meeting was called to order at 4:05 pm II. Approval of Minutes CAC Meeting of December 4, 1990 The minutes of the December 4, 1990 meeting were approved unanimously. III. CDBG Application Update A. Role of CAC B. Purpose of CDBG C. Application Process Norton gave brief presentation about the role of the CAC and how the CDBG is put together. The CAC members went over the application process and agreed on the dates for the schedule. IV. Public Service Project Guidelines and Procedures The Public Service guidelines were discussed. Cummings suggested that since the HUD guidelines specifically target programs that deal with drugs, and since housing is always targeted, that CD speak with the Ithaca Housing Authority to see if they would be interested in applying for funding. Mallison said that Ithaca Housing Authority has more access to funding than other organizations in Ithaca, and that maybe CD should reach out to those who don't have as much funding. She further suggested that ads be put in the paper announcing the availability of funds. Mallison suggested that we send out the guidelines to public service projects to agencies which work with the specific groups mentioned by HUD (homeless, drug/alcohol rehab, domestic violence) . The group then discussed the draft criteria, and made a number of changes. Revised guidelines will be mailed to the CAC members for review at the next meeting. Norton mentioned that in addition to meeting the drafted guidelines, projects also had to meet the design criteria designated by HUD for the comprehensive grant competition. HUD issues ten criteria (attached) and other projects in the CDBG need to address at least four of them. These criteria from HUD were entered into the minutes. The Public Service projects will have to address one or more of the four criteria which will be addressed in this year's grant application. V. Amendment to Reprogram 1987 INHS Funds Norton spoke about the plan to reprogram the 1987 INHS funds for the ramp at Henry St. John. All members were in agreement. VI. Adjournment Meeting adjourned at 5:40. C/W/min/CACFeb13. 021 Minutes of the Community Advisory Committee February 28, 1991, 7:30 pm Second Floor Conference Room, City Hall Present: Dennis Wille, Clarence Reed, Tom West, Steve Hertzberg, Guy Gerard, Ted Bronsnick, Deirdre Silverman. Staff: Trish Norton, Wies van Leuken Others: Paul Mazzarella (INHS) , Barbara Brenner and Milton Goldstein (Challenge Industries) , Robert Balder (MHA) I. Call to Order The meeting was called to order at 7:35 pm. II. Welcome and Introduction The memo from HUD, dated February 10, 1991 regarding threshold requirements, was distributed and entered into the minutes. Norton explained the document and its implications for this years's grant proposal. She informed the CAC, that she discussed this with the HUD Buffalo office, most recently with Garry Clugston, who made a visit to the Ithaca CD offices on February 28, 1991, prior to this meeting. Norton expected that the City would be able to document valid reasons for any shortcomings in the threshold requirements and submit these to HUD. HUD would then make a decision, as to whether the threshold requirement would be waived. Norton explained that due to lack of state funding, the Mutual Housing Project planned for Floral Avenue cannot be carried out. Efforts are under way to reprogram the 1989 MHA funds to the Pogo Parcel. In response to questions from Gerard, Norton and Mazzarella explained that the reprogramming of $17,000 of the 1987 INHS project for the "Henry St. John Ramp" was for a ramp to make the upper floors handicapped accessible. The 1987 program was for homeowner loans in the West Hill target area. Although INHS has promoted the program extensively, there have been insufficient homeowners who are able to participate. Mazzarella explained that if there were homeowners who still wanted to receive a loan they could participate in INHS' revolving loan fund. In response to further questions from Gerard, Norton reported that the Polygon project was proceeding on schedule. III. Approval of Minutes CAC Meeting of February 13, 1991 The minutes of the February 13, 1991 meeting were approved unanimously. IV. CDBG Application process Norton stated that ads had been placed in the newspaper. She noted that the meeting schedule contained an error for today's meeting: "Public Hearing" should have been "Public Meeting" . She further stated that she gave talks at meetings of the Rotary Club and the Chamber of Commerce about the CD program and the use of CDBG funds. Norton referred to the final draft of the Public Services Guidelines. They were sent to various organizations as requested by the CAC. Notice of this new component to the application was printed in local newspapers. Norton has received a large number of inquiries. She planned to pre-screen the proposals so that organizations would not waste staff time and other resources assembling proposals that do not meet the guidelines. Norton said that she was preparing a ranking and rating form for all components of the application. This form will be forwarded to the CAC. In response to questions from Bronsnick, Norton explained that HUD had not established a firm deadline for submission of the grant yet. The expected date is in early May. Since we have to tie in with the meeting schedule of the City Government for approval of the CD Application we had no choice but to establish a due date of May 1st and work from there. IV. Sponsor presentations A. Housing - INHS Paul Mazzarella explained his proposal for the 1991 housing component. The proposal was outlined in the memorandum from INHS dated February 25, 1991. This memorandum was entered into the minutes. INHS is requesting a total loan of about $210,000, about $90,000 for rehabilitation of 5 properties owned by INHS (the INHS House Recycling program) , and about $120,000 for rental property rehabilitation for a total of 12 units, in part at 116 West Seneca Street, which was condemned due to fire damage. Mazzarella was confident that he would obtain site control of the property. Mazzarella answered a number of questions from the CAC. He stated that all properties listed in the memo are vacant so that no one needs to be relocated as a result of the rehabilitation. He further stated that the "sweat equity" program (owner builder program) was of a mixed success and might not be continued. Minutes CAC 3 February 29, 1991 Mazzarella stated that the delinquency rate of INNS loans is 3 1/2 %, which is very low considering that INHS serves clients who are ineligible for conventional loans. Conventional banks use a 2% rate as the norm. Mazzarella felt this was because INHS establishes a long term relationship with their clients and forecloses only as a last resort. Reed asked for a discussion on INHS loans versus grants to homeowners. He stated that the CAC used to favor loans. Wille stated that INHS 's strength was its flexibility, and that loans were structured according to the homeowner' s ability to pay. Income from loan repayment is critical to the long term sustainability of INHS. Mazzarella added that INHS' s policy is to help people help themselves, which was better accomplished by a loan. INNS is able to keep closing costs low because INHS has an attorney on staff, thus passing on that benefit to their clients. Hertzberg expressed concern about the gentrification of neighborhoods. Mazzarella acknowledged that this was in part a result of INHS' work. Hertzberg noted that he had worked on a number of INHS properties and that he is working on one of the properties listed on the memo. IV-B. Economic Development - Challenge Industries Norton introduced Challenge Industries' representatives Milton Goldstein and Barbara Brenner. They explained their proposal. They circulated a document called "Equipment description and costs", which was entered into the minutes. Milton explained that Challenge employs people who cannot work in the competitive labor market. The proposed purchase of mail processing equipment would make Challenge more competitive and able to increase production. As a consequence it would not only be able to retain present staff but also employ additional people, and create more work for people now only partially employed. Without updated machinery some people employed now, would lose their jobs, and Challenge would be unable to remain competitive in the mail processing business. Challenge expects to lose from $60,000 to $80,000 in reduced State and Federal funding. Norton stated that although retainage of jobs is difficult to document, in this case it could be documented that Challenge employees cannot work elsewhere. Answering questions form the CAC both Goldstein and Brenner explained that the service discussed is a service the post office does not provide. Minutes CAC 4 February 29, 1991 Reed asked for precise information about the number of people served and how many of these live in Ithaca and that this would be included in the proposal. He also requested that precise documentation about the machines be included in the grant proposal. V. Community Advisory Committee - discussion Members of the CAC, after a thorough discussion of the proposals, expressed approval of both projects. VI. Adjournment The meeting was adjourned at 9 pm. C\W\Min\CAC.228 Minutes of the Community Advisory Committee March 11, 1991 - 4 pm Council Chambers, City Hall Present: Tom West, Pat Connor, Deirdre Silverman, Gloria Landes, Guy Gerard, Clarence Reed, Lucy Brown, Carol Mallison, Sarah Adams, Steven Hertzberg, Ted Bronsnick, Susan Cummings Staff: Patricia Norton, Wies van Leuken Others: Irene Stein, Marie Johnson, Kathy Schlather and Mary Lou Tenney from HOST, Joann Farbman of the TC Task Force for Battered Women, Rick Cowles from Chartwell Associates, Mattie Umscheid of CCETC, Paul Mazzarella from INHS. I. Call to Order The meeting was called to order at 4:05 pm by Patricia Norton. II. Approval of Minutes CAC Meeting of February 28, 1991 Reed moved and Hertzberg seconded to approve the minutes of the CAC meeting of February 28, 1991. They were approved unanimously. III. CDBG (Community Development Block Grant) Application Update The CAC members introduced themselves. A proposal summary from Challenge Industries, dated February 1991, was handed out to the members and entered into the minutes. Norton stated that no deadline had been set by HUD. She announced that item V-2 was removed from the agenda, because the Housing Task Force had withdrawn their proposal. However, a new proposal from the Task Force for Battered Women would be discussed under V-2. IV. Housing Project (INHS/Chartwell Associates) Norton introduced Paul Mazzarella and Rick Cowles. Mazzarella' s memo dated March 11, 1991 regarding the proposed affordable Chartwell/INHS Housing Project and a preliminary site plan of the project were distributed and entered into the minutes. Mazzarella explained the items in the memo and answered questions from the Committee. He confirmed that not all details have been decided on. He stated that this would be INHS' s 3rd project with a private developer. He also confirmed that INHS would be very involved with the design of the project. Two bedroom units were chosen because there was great demand for this size. Although Chartwell got a building permit for 22 units for the 3/4 acre site, CAC minutes 2 March 11, 1991 they are proposing to build only 14 units leaving more green space as a buffer between the project and the surrounding area which is largely commercial. Cowles explained the character of the partnership of Chartwell Associates and Mazzarella further explained how rent levels are determined. He stated that if the Committee approved this project, his previously submitted INHS housing project might have to be revised so that both of them would fit within the CD Application budget. The CAC members generally liked the project but wanted to see the final plan before coming to a decision. V-1. Public Service Projects Housing Options for Seniors Today Norton introduced Johnson from H.O.S.T. The Summary and folder of HOST as well as a Proposed HOST Budget were introduced into the minutes. Johnson gave an talk about the project and answered questions from the CAC. The CAC requested a more accurate and detailed statement of personnel and salaries than provided in the Proposed Budget. The CAC also wanted to have the number of Seniors served and its percentage of City residents, included in the proposal. In addition information was requested about which other funding possibilities were pursued. The CAC felt it needed more information to come to a decision. V2. Task Force of Battered Women Farbman gave a brief talk on the proposal of the Tompkins County Task Force for Battered Women. A submitted Problem Statement was entered into the minutes. She was invited for a more detailed talk at the next CAC meeting. V. Ranking and Rating More information needs to be distributed to the CAC before they can rank and rate the activities. Therefore, the rating and ranking of activities will take place at the March 25 meeting. VI. Adjournment The meeting was adjourned at 5:30 pm C:\W\min\CACminut.311 .0 Community Advisory Committee March 25, 1991 - 3:30pm Second Floor Conference Room, City Hall Present: Tom West, Pat Connor, Deirdre Silverman, Guy Gerard, Clarence Reed, Lucy Brown, Carol Mallison, Steven Hertzberg, Ted Bronsnick, Susan Cummings, Lucy Brown Staff: Patricia Norton, Wies van Leuken, Herman Sieverding, Matthys Van Cort Others: Mary Lou Tenney from HOST, Joann Farbman of the TC Task Force for Battered Women, Mattie Umscheid of CCETC, Paul Mazzarella from INHS, Michael Koplinka-Loehr and Ethel Sequeira from the Learning Web. I. Call to Order The meeting was called to order at 3:40 pm by Patricia Norton. II. Approval of Minutes CAC Meeting of March 11, 1991 The minutes of the CAC meeting of March 11, 1991 were approved unanimously. Norton referred to her memo of March 21 that was sent to the CAC members, which discussed the reasons for revising the CDBG schedule. In addition she referred to her request for one more meeting to review the INHS/Chartwell housing project and the Henry St John Ramp program amendment. The Committee agreed to a meeting on Monday. April 1, 1991 at 3:30 pm. Norton explained that all presentations would be limited to 5 minutes with an additional 5 minutes for questions from the Committee. III. Housing Project Norton introduced Paul Mazzarella from INHS. Mazzarella' s memo dated March 21, 1991 regarding the House Recycling Project and a site plan of the proposed Chartwell/INHS Housing Project were distributed and entered into the minutes. Mazzarella first updated the Committee on the INHS/Chartwell project. INHS has held intensive meetings with Herman Sieverding and Rick Coles about the project and specifically about ( 1) its management, (2) the amount of money used for the project and the amount earmarked for upkeep and repairs, and (3) the option CAC minutes 2 March ,4, 1991 agreement for INHS to buy back the project after 15 years. Mazzarella will give a more detailed presentation at the April 1 meeting. Mazzarella then moved to the INHS House Recycling project and explained the items in the memo and answered questions from the Committee. The CD funding of the project will make the houses available to low/mod income people; the recapture of the loan is set up so that both the homeowner and INHS will share in the appreciation gained. IV Public Service Projects 1. Housing Options for Seniors Today The Summary of the H.O.S.T. proposal was entered into the minutes. HOST representative Mary Lou Tenney gave a brief explanation of the project and answered questions. For now there are no income guidelines for participation in the program, but HOST would conform to HUD guidelines. Most of their clients are of modest means and therefore they have no sliding scales. Matching people to become a functional family unit is their greatest concern. Van Cort stated that zoning regulations are no problem here. 2. Task Force of Battered Women The proposal for the TC Task Force of Battered Women, dated March 20, 1991 was entered into the minutes. Farbman gave a brief talk on the proposal and answered questions. She stated that a survey of their clients showed that the biggest need was for more counseling time. Mallison liked that the job was shared by 2 people. 3. The Learning Web The proposal from the Learning Web, called "Proposal for support of the H.O.T.T.E.A.M� prppjec&, at4cMarch 2�0,� 991,was`bentere dpi toil the minutes. "' Cops `ka-Loehr and Seque~ira expiainec`I''the prooposal -1v.c„-4,d i,,, and answered questions. Mallison stated that she had been waiting v � � �� � for a program like this for a long time. Koplinka-Loehr explained ,7;; u,,,= that the stipend is there to attract the homeless youth to the program. This is the onl �,nncome they can legally receive w NV k' mac\ hQ .L— nceV1Sequeira stated that she sometimes has to try several apprentice programs before the right match is found. V. Ranking and Rating Norton explained the ranking and rating forms. She explained the way HUD awards points to the application and what to look for in a project with HUD' s point system in mind. The members discussed the CAC minutes 3 March 24; 1991 (-2e tW r _ ck \t �, ,� Y�c 'Vy 4 min c��c..r� 2� c�ckcSrw, 0 U.,. (""1t c1 ?'cw co vm,-,1 c„k- projects at length and in great detail. Possibilities for �-••-ti accommodating more than one public service project were reviewed. '-"2-L-% ,. -, hk,.,.k ca This was weighed against the merits of including only one complete ,oe.<< ,� ` r(_ proposal in the application. Norton advised the Committee to fill oku0. ,, out the Ranking and Rating form very carefully, so that, if money .�tripe ec4 became available, a second public service project could be included 4 %.k.,,z_ in the application. All members present filled out their form and ( Ac submitted it to Norton at the end of the meeting. VI. Adjournment The meeting was adjourned at 6 pm. C:\W\min\CACminMA.031pwi2-ck `- (1`Vk, /CO ,,cu.ck 0L. Minutes of the Community Advisory Committee April 1, 1991 - 3:30pm Council Chambers, City Hall Present: Tom West, Deirdre Silverman, Guy Gerard, Lucy Brown, Carol Mallison, Ted Bronsnick, Sarah Adams, Gloria Landes Staff: Patricia Norton, Wies van Leuken, Herman Sieverding Others: Paul Mazzarella from INHS, Rick Cowles from Chartwell Associates I. Call to Order The meeting was called to order at 3:40 pm by Patricia Norton. II. Approval of Minutes CAC Meeting of April 1, 1991 The Committee requested 3 amendments to the minutes of March 25, 1991. (1) Under item IV-3 (The Learning Web) , the first sentence should be followed by a new sentence "Two letters of recommendation written by Learning Web HOTTEAM clients were distributed by Koplinka-Loehr and included in the minutes. " (2) Under the same item, the sentence "This is the only income they can legally receive when they get public assistance" should be changed to "This is the only income they can legally receive that will not be deducted from their public assistance payments" and (3) under item V, the sentence "The members discussed the projects at length and in great detail" should be followed by the sentence " Gerard requested that a thorough discussion of the projects prior to filling out the Ranking and Rating form should become part of normal procedure of the CAC. " At today' s meeting this request was endorsed by the Committee. In addition, van Leuken stated that the dates at the top of page 2 and 3 should be changed to March 25, 1991. The minutes of the CAC meeting of March 25, 1991 were approved as amended by a unanimous vote. III. Staff Reports Norton thanked the CAC members for the work they did so far. She stated that she consulted with Sicherman regarding the inclusion of part of the Task Force' s proposal as a second Public Service project and that he felt that it would enhance the application. If included, the Task Force' s proposal would have to be rewritten. CAC Minutes April 1, 1991 Norton further stated that HUD had not issued a deadline for the application, but that the CD staff would continue according to the revised schedule and that a proposal would be presented to Common Council at their meeting of May 1. Norton explained her memo, dated March 28, 1991 summarizing the results of the ranking and rating of the projects. This memo was entered into the minutes. She reminded the Committee that the results did not include the INHS/Chartwell project, which will be discussed and rated today. Gerard and others on the Committee thanked Norton for informing them of the results of the ranking and rating. IV. Housing Project - INHS/Chartwell Associates Norton introduced Paul Mazzarella from INHS and Rick Cowles from Chartwell Associates. She explained that meetings to finalize the agreement between INHS, Chartwell and the City had been taking place up to the last minute and therefore it had not been possible to distribute the final document before today' s meeting. Mazzarella's memo dated March 28, 1991 regarding the Chartwell/INHS Housing Project was distributed and entered into the minutes. Mazzarella explained the memo to the Committee and summarized the latest changes in the proposal. Chartwell Associates' ownership of the project for 15 years will allow them to take advantage of tax write-off' s, which is one factor which makes this project possible. Bronsnick observed that after the period of 15 years a buyer from the private sector could buy the project and assume the conditions to keep the project affordable. Mazzarella agreed. Gerard and Brown voiced concern about the notification of the tenants should the rents increase beyond affordable limits. Mazzarella answered that a reasonable notification period like 6 months would be included in the agreement. The costs of the project itself is estimated at $43 per square feet. Adams expressed concern at the quality of the design. Mazzarella answered that the result most likely will be a basic looking project but that every effort will be made to make it attractive to its tenants. INHS will make annual inspections of the project. The Chartwell Group will make repairs based on INHS' findings. Brown requested that the minutes reflect her concern that not only attention is paid to hiring minority contractors, but also to whether contractors have an affirmative action program for hiring 2 CAC Minutes April 1, 1991 minorities. She would like to see an accounting of minorities on the job sites. Mazzarella explained that when CD funds are used in construction, HUD' s regulations go into effect. However HUD looks only at ownership of the contracting business, not at whether minorities are hired by the business. He stated that there are no legal requirements for businesses to hire minority people. Norton will further check on this issue and report on any further findings. IV-2. Ranking and Rating Norton explained the ranking and rating form for the INHS/Chartwell project. She stated that there is no competition among the housing proposals. HUD will look favorable on the Housing component because it addresses both home ownership and rentals. It will bring 22 new units on the market and CD funds are the catalyst in both projects. The Committee discussed the project. Adams voiced concern about the design and its spin-off effect. Mallison explained that Ithaca does no have many abandoned buildings any more for INHS to rehabilitate. After review INHS decided that to create 14 units through this project made more sense. She continued saying that the Chartwell project will improve the Spencer Street neighborhood. The project will be build in part on commercially zoned land, thereby increasing the residential area in the neighborhood. Brown stated that landscaping with ample greenery could improve the project and shield it from the commercial area. All CAC members present handed in their ranking and rating form at the end of the meeting. V. Program Amendment Henry St. John Ramp The request from INHS, dated March 20, 1991 for the 1987 CDBG West Hill Loan Funds to be reprogrammed and used for the completion of the 2 ramps of the Henry St John building, was entered into the minutes. Mazzarella answered questions from the Committee. He explained that the unused portion of the Loan Funds represented the approximate value of one homeowner loan. Norton explained that the reprogramming would also meet part of HUD' s threshold requirements. Silverman moved and Gerard seconded a resolution to approve the request. 3 r w CAC Minutes April 1, 1991 Resolved, that the CAC approves the request for the reprogramming of the 1987 CDBG West Hill Loan Funds and the use of these funds for the completion of two handicapped accessible ramps for the Henry St. John Building. Approved unanimously. Mazzarella thanked the CAC for its support. Gerard stated that the CAC thanked INNS for its work for the community. VI. Adjournment Norton stated that this was the last of the scheduled CAC meetings. The IURA/CDA would review the CAC reccommendations at their meeting of April 2, and then in turn sent along their reccommendations to Common Council. Common Council will review the application first at the Planning and Development Committee meeting on April 15 and then at their meeting of May 1, 1991. Norton asked the members to attend the April 15 meeting. She then asked whether the CAC members wanted to meet on a quarterly basis from now on. Mallison stated that it would be better to meet after new projects had been submitted. Norton reviewed her outreach efforts for the CAC. The Committee approved of her outreach work. They thanked her for chairing the meetings in a way that allowed them to fully participate in the review and decision making process. The meeting was adjourned at 5 pm. C:\W\min\CACminMA.041 4 Minutes of the IURA/CDA Tuesday, June 4, 1991, 4 pm Council Chambers, City Hall Present: Benjamin Nichols, Chair, Anne Jones, Doug Dylla, Clarence Reed, Susan Cummings Staff: Matthys Van Cort; Patricia Norton except for item VI-A, Wies van Leuken except for item VI-A, Chuck Guttman. Others: Chris Griffin and Stanley Goldberg from Center Ithaca for item V, Ralph Nash, Attorney for Katherine Evans for the beginning of item VI-A. I. Call to order The meeting was moved to the Third Floor Conference Room at the request of the Chair, Benjamin Nichols. He called the meeting to order there at 4:05 pm. II. Approval of Minutes of May 7, 1991 The minutes of May 7, 1991 were approved unanimously. III. Chair Reports No reports IV. Report Executive Director Van Cort explained to the Agency that it had become the custom to tape the IURA/CDA meetings. However, according to staff the tapes have never been consulted. Van Leuken does not use them for subscribing the minutes. After consulting the City Attorney, Van Cort proposed to stop taping the IURA/CDA meetings. Guttman confirmed that there was no legal requirement to tape the meetings. The Mayor stated that the minutes become a legal document after the Agency approved them. The agency agreed to stop tape recording the meetings. RESOLVED, that the IURA/CDA no longer requires that their meetings will be recorded on tape. Approved unanimously. Minutes IURA/CDA June 4, 1991 V. Center Ithaca Stan Goldberg and Chris Griffin from Center Ithaca were introduced to the Agency. Goldberg handed out a brochure detailing future expansion of the Center. This brochure was entered into the minutes. Goldberg gave a status report on the Center. He explained that most of the Center, i.e. retail, apartments and food court/atrium are occupied but that renting the basement is a persistent problem. The building code allows neither storage, nor assembly in this area. Goldberg explained that the mixed use in the Center is unusual; there is ambiguity in the State Code regarding mixed use buildings. Therefore the Ithaca Building Department has to make an original determination for every request presented to them. He further stated that Citizens Savings Bank had been extremely flexible concerning their loans to the Center. He proceeded to discuss plans for the use of the space under the City parking Garage on Green Street. The projected cost of the projects is around $2 million or $30 per square foot. He hopes to house factory outlets at that location. He cited problems connected with the plan such as opposition from the Ithaca retailers, and real and mistaken perceptions about the business climate in Ithaca, Tompkins County and the State of New York. Some local banks presently are not financing commercial enterprises. He summed up his presentation by saying that they have looked into every possible avenue and that they will continue to do so. VI-A. Budget and Administration - Contract CD Coordinator Executive Session At the beginning of the Executive Session, Ralph Nash gave a statement to the Agency on behalf of his client Katherine Evans. Action taken: RESOLVED, that the IURA/CDA extends the current contract with Coordinator Patricia Norton till June 28, 1992, granting her a step increase based on theevaluation of her work of the last 6 months by the executive director, and in addition she is granted full health benefits as detailed in the CD manual. Approved 4-1, with Jones voting "no" . 2 Minutes IURA/CDA June 4, 1991 VI-B. Financial Statement The Small Cities Grants Summary for May 1991 was entered into the minutes. VII-A. Staff Reports 1. Report 1991 CD Application The memo from the HUD-Buffalo office, dated May 24, 1991, granting a waiver of the threshold requirements for B-87-DH-36-0302 and B- 89-DH-36-0078, was entered into the minutes. VII-A, 2. CHAS - recommendations The memo from Norton, dated June 3, 1991, regarding the Strategy for CHAS, was entered into the minutes. Reed moved and Cummings seconded a resolution to accept the recommendations for the methodology for competing the CHAS. RESOLVED, that the IURA/CDA approves the recommendations for CHAS, as outlined in the Memo of June 3, 1991, by Norton. Approved unanimously. The Agency requested that all CAC meetings regarding the CHAS be advertised. Dylla stated that he still hoped to get a group of people together for an intensive brainstorming session on the CHAS. VII-A, 3. Conflict of Interest - Steve Hertzberg The 3 communications regarding the Conflict of Interest of CAC member Steve Hertzberg, were entered into the minutes. They were ( 1) the May 30, 1991 memo to the IURA/CDA by Norton, (2) the April 29, 1991 memo from Paul Mazzarella of INHS to Norton, and (3) the May 23, 1991 opinion of City Attorney Pat Kennedy given to Norton. The proposed resolution regarding the conflict of interest was moved by Dylla and seconded by Cummings. WHEREAS, the IURA/CDA has reviewed the materials presented concerning the request for exception for Steve Hertzberg from HUD' s Conflict of Interest regulations, and WHEREAS, the Assistant City Attorney has presented her opinion that granting the exception would not be in violation of either state or local laws, a prerequisite to HUD' s 3 Minutes IURA/CDA June 4, 1991 consideration of granting the requested exception, NOW THEREFORE BE IT RESOLVED, that the IURA/CDA authorizes and directs staff to submit the formal request for an exception to HUD. Approved unanimously. VII-A, 4. Cherry Street Lease Amendment (Vector Magnetics) Norton explained that Vector Magnetics was owned by 2 partners. One partner wants to sell his share to the other partner, which means that their lease with the City has to be amended, to reflect this change. Reed moved and Cummings seconded to move a resolution to approve the lease amendment. RESOLVED, that the IURA/CDA approves amending the lease with Vector Magnetics, Inc. , changing the number of leaseholders from two to one. Approved unanimously. VII-B. Old Business Jones reminded the Agency that it had been a while since the shelter for the Task Force for Battered Women had been visited by the Agency. Norton offered to arrange a visit to the shelter. She added that she had been in regular contact with the Task Force Staff these last months. Cummings suggested that annual visits be made. VIII. Adjournment The meeting was adjourned at 5:45 pm. 4 C CARAAL Avrc4-).e._0 `"e-11 Minutes of the IURA/CDA Tuesday, July 2, 1991, 4 pm Third Floor Conference Room, City Hall Present: Benjamin Nichols, Clarence Reed, Anne Jones, Doug Dylla Staff: Patricia Norton, Herman Sieverding, Wies van Leuken I. Call to order The meeting was called to order at 4:15 pm. II. Approval of Minutes of June 4, 1991 The minutes of June 4, 1991 were approved with one change, "valuation" on page 2 was changed to "evaluation" . III. Chair Reports No reports. IV. Staff Reports 1. Report CD Application Norton reported on the completion of the 1991 CDBG Grant application. She explained that Sicherman wrote the first part of every section, the sponsors provided the documentation for their respective project and she supplied the statistical information and assembled the application. She stated that we will know by September 15, 1991 whether the application was funded. In the mean time work will commence on all proposed projects. The Agency congratulated the CD Staff on their work. IV-2. CHAS - report The memo from Norton, dated July 1, 1991 regarding the Agenda for the first CHAS/TAG meeting was entered into the minutes. Norton stated that a 5 member technical advisory group was appointed, called the CHAS Technical Advisory Group. Their first meeting is scheduled for July 3, 1991. Norton further stated that she wrote a memo to the CAC members advising them of their role in the CHAS process. Minutes IURA/CDA July 2, 1991 Presently she is collecting existing information on affordable housing in the City of Ithaca. The Mayor expressed interest in citizen participation. He requested a general meeting of a broad spectrum of people to help formulate the issues which might be addressed in the CHAS. It was suggested that the CAC, Common Council, the Rental Housing Commission, the Planning and Development Board and possibly others should be invited to participate in this meeting. The meeting should be scheduled after the CHAS TAG had their first meeting. Dylla agreed to moderate such a meeting. He suggested that a draft of CHAS requirements be presented to the participants to provide direction. In addition he proposed to structure the meeting so that speakers would be limited to 2 minute presentations and would provide a written copy for the record. Norton said that directions from HUD for the CHAS so far had been incomplete. She recommended that Sicherman review the final draft prior to its submission to HUD. IV-3. Visit Task Force Shelter The Agency agreed that Reed and Jones represent them on the Agency' s visit to the Task Force Shelter. A visit was arranged for July 10. V. Budget and Administration-Financial Statement The Small Cities Grant Summary of June 1991 and the 1991 YTD CD Loan Balance Sheet were entered into the minutes. The Agency approved the format of the Summary. VI. Economic Development 1. Fall Creek Associates The Agency received an update on the financial status of Fall Creek Associates from Sieverding and heard the recommendations from the Economic Development Committee. The Agency decided to formally assign the leases in August of 1991, whether the restaurant business was sold or not. VI-2. Carpenter Business Park Sieverding gave a summary of the proposal he received from Ithaca Plumbing Supply, which had been discussed by the Economic Development Committee. The Agency concurred with the Committee 2 Minutes IURA/CDA July 2, 1991 that the project merited consideration even though it does not quite fit the City recommendations for an appropriate business for the Carpenter Business Park. They requested more information on the project for further review. VII. Other Business 1. StayHome HealthCare, Inc. Jones asked for an update on the status of the loan to StayHome HealthCare, Inc. Norton gave a summary of the history of this loan and added that the formal offer of the last loan made at the recommendations of the IURA/CDA had been the last communication to date. VII-2. Unused Economic Development Funds The Agency recommended that CD Staff put together a program to use the unused Economic Development Funds. Reed suggested to arrange a meeting with the different people and organizations working with businesses which might qualify for a CD loan. Dylla suggested that use could be made of empty office spaces, and that attempts be made to link Economic Developments funds to that space. It was also proposed that the Economic Development Committee draft an RFP soliciting proposals in applying for Economic Development funds. VIII.Adjournment The meeting was adjourned at 6pm C:\W\Min\minutJul. 071 3 216 (q� Minutes of the IURA/CDA Tuesday, October 1, 1991, 4 pm Third Floor Conference Room, City Hall Present: Benjamin Nichols, Clarence Reed, Doug Dylla, Susan Cummings Staff: Patricia Norton, Matthys Van Cort, Wies van Leuken I. Call to order The meeting was called to order at 4:15 pm, by the Chair Ben Nichols. VI. Approval of Minutes of August 6, 1991 The minutes of August 6, 1991 were approved with one change, "$2000" on page 2 was changed to "funds". In answer to a question from Jones, Norton confirmed that the 1987 City contract with the Shelter does not stipulate that funds should be set aside for maintenance. II. Staff Reports The memo from Norton to the IURA/CDA, dated September 25, 1991 was entered into the minutes. II- 1. 1991 CDBG - Report Norton announced that HUD had approved the complete 1991 CDBG Application. The City's application ranked first among the 16 comprehensive applications received. Norton briefed the meeting on the progress of the various projects of the 1991 CDBG Application. Cummings expressed surprise at the high ratings HUD gave to this year's application. II- 2. CHAS - Report and Resolution The September 25, 1991 CHAS draft was entered into the minutes. Norton gave an update on the progress of the CHAS. She will prepare a final draft next week incorporating the comments she received so far. She listed the changes made since the September 25 draft was mailed. Norton explained the need for the public review period and listed the meetings scheduled to complete the process, including the Public Meeting scheduled for November. The Agency agreed to meet October 15, 1991 to review the CHAS draft. IURA/CDA Minutes October 1, 1991 Van Cort stated that Dan Hoffman wanted Common Council to take some action on the CHAS. Hoffman will discuss this with the Mayor tomorrow. The Mayor stated that members of Common Council should have enough time to review and comment on the CHAS. The CHAS will be presented to Common Council's Planning and Development Committee at their October meeting. Norton stated that she is sending the CHAS draft to all people who have expressed an interest so far. Dylla commented that the State CHAS has as its number one priority new construction for the homeless. Dylla disagreed with this priority and suggested that a response be sent to the State to this effect. Jones stated that on page 16 of the CHAS a correction should be made in item #3. The Family and Children Services has so far been unable to rent apartments for homeless teens. A lengthy discussion followed about the difficulties of placing teenagers in rental housing and the problems caused when the services of the various organizations do not dovetail nicely into each other. Reed agreed with Dylla that the various parties should sit down with the Mayor who could help negotiate a solution. The Mayor called the meeting back to order. Reed moved and Cummings seconded a motion to set the date for the public review period for the CHAS. RESOLVED, that the IURA/CDA has determined that the 60 day public review period for the CHAS should begin October 2, 1991. Approved unanimously. III. Economic Development 1. Challenge Industries - Decision on project documents Norton explained that she consulted Sicherman on this matter and would like to propose that a lien on the equipment serve as the security for the loan. The Agency agreed. III- 2. Staff meeting on ED, September 17, 1991 - Report Dylla gave a report on the Staff Meeting that was held on September 17, 1991 to discuss economic development issues. He stated that the meeting had concluded that the Agency needs to play a more active role. He proposed to form a focus group of key representatives to develop guidelines. 2 IURA/CDA Minutes October 1, 1991 Cummings stated that the City needs to help with start up space because the high costs of available space are an overwhelming obstacle for new businesses. The Agency agreed that the Economic Development should take the necessary steps to develop Economic Development Guidelines. IV. Neighborhoods and Housing - 1992 Housing Project - Report Norton reported on the staff meeting held on September 30, 1991 to discuss housing issues. It had been agreed at that meeting to sent an RFP to local housing providers and developers. Dylla stated that the inventory on available land is being updated. V. Budget and Administration 1. Fall Creek Associates Executive Session Action taken: Cummings moved and Reed seconded a resolution. WHEREAS, the IURA/CDA has reviewed the financial status of Fall Creek Associates and found them delinquent in their payments. Now therefore be it RESOLVED, that the IURA/CDA has authorized Staff to contract for the enforcement of the terms of the loan agreement. Approved unanimously. V- 2. Section 17 Loan subordination - Resolution The letter from Household Finance to Norton, dated September 9, 1991 was entered into the minutes. The Agency discussed the matter. They requested information on cash flow and forwarded the matter to the Economic Development Committee, for their approval pending positive outcome of a finance analysis. 3 IURA/CDA Minutes October 1, 1991 Dylla moves and Jones seconded a resolution to approve the request for loan subordination. RESOLVED, that the IURA/CDA approves the request for the Section 17 Loan Subordination by E. Johnson, contingent upon positive results of the review of her pro forma by Staff and Economic Development Committee. Approved unanimously. If the results of the finance check are negative, efforts should be undertaken to help Johnson with alternative financing. III- 3. Pipe Welding - Resolution The Agency discussed the proposal and requested more information before they could make a decision. They requested information on the conditions of the original agreement, about the number of jobs created or lost due to this transaction and about the rent paid by the new tenant. Norton will take this information to the next Economic Development meeting. III- 4. Financial Statement The Small Cities Grants Summary of September 1991 and the 1991 YTD Loan Balance Sheet were entered into the minutes. Norton stated that 1990 Admin costs will be supplied by 1989 funds. This is appropriate as staff time is often spent on 1989 activities. The Agency agreed. VII. Other Business No reports. VII. Adjournment The meeting was adjourned at 5:45 pm C'l v-a'e_`t ,,,,,,,ck , C:\W\Min\miOctlCon.fid t) vL 4 Minutes Ithaca Urban Renewal Agency/Community Development Agency Tuesday, October 15, 1991, 4 pm Third Floor Conference Room, City Hall Present: Benjamin Nichols, Anne Jones, Doug Dylla, Chuck Guttman, Matthys Van Cort, Patricia Norton, Wies van Leuken I. Call to order The meeting was called to order at 4 pm by the Chair, Benjamin Nichols. II. Executive session Action taken: The Agency recommended that the City Attorney' bring the following information to the attention of the attorney of Katherine Evans. The Agency approved payment of Katherine Evans' accountant fees up to $500.00. The Executive Director will prepare and sign a letter of recommendation. This letter will be co-signed by the Nichols as chair of the Agency. III. Review of CHAS Draft Norton listed the comments she received on the CHAS draft since the Agency last met and since the current draft was mailed. She explained the format of the document that was required by HUD. The CHAS draft was discussed in detail by the Agency. Nichols requested that affordable housing be listed as a Need. He requested that the Citizens Participation Process be mentioned. He further asked about the upfront costs for renters and home buyers and made mention of the Revolving Loan Fund which the County Affordable Housing Group is discussing. In response to questions Norton clarified some of the language used in the document. She acknowledged that there was a lot of cooperation between the County and the City in the preparation of this draft, even though the County is writing up their own CHAS. All comments from the Agency will be included in the final draft. RESOLVED, that the IURA/CDA approves the CHAS draft and recommends submission to HUD for their review. Approved unanimously. Norton stated at the Agency' s request that no comments were received on the basis of the ad in the newspaper. A copy of the draft will be mailed to the Planning and Development Committee and to the CD consultants. Minutes IURA/CDA October 15, 1991 IV. Pipe Welding Supply Co. , Inc The letters pertaining to Pipe Welding Supply Co, Inc. , dated September 17 and October 9, 1991 were entered into the minutes. The Agency reviewed the lease request and recommended that a copy of the lease with the Company be sent to the new occupant together with a letter from staff calling attention to particular sections of the lease. Guttman advised that new leases should contain a paragraph on the subject of subleases. V. Adjournment The meeting was adjourned at 5:15 pm. C:\W\Min\Minutes.015 7&(-)Vreo Q._ `1\ 3'\T 2 CCttAL- 4 Minutes Ithaca Urban Renewal Agency/Community Development Agency Tuesday, December 3, 1991, 4 pm Third Floor Conference Room, City Hall Present: Benjamin Nichols, items II through end, Anne Jones, Doug Dylla, Susan Cummings, Matthys Van Cort, Herman Sieverding for items I and II-1, Patricia Norton, Wies van Leuken and Kathy Hovis from the Ithaca Journal for report on executive session, item III. I. Call to order The meeting was called to order at 4:10 pm by the Acting Chair, Susan Cummings. She then turned over the meeting to the Chair, Benjamin Nichols. II. Approval of Minutes of October 1, 1991 and October 15, 1991 The minutes of October 1 and 15, 1991 were approved unanimously. III-1. The Annex Executive session Action taken: Dylla moved and Jones seconded a resolution requesting Common Council to change the guidelines for the sale of the City Hall Annex. WHEREAS, the IURA/CDA has marketed the City Hall Annex for about a year, and WHEREAS, the IURA/CDA is at present not in receipt of a successful proposal, and WHEREAS the IURA/CDA has concluded that the conditions set for the sale by resolution of Common Council have hindered its efforts to sell the Annex, therefore be it RESOLVED, that the IURA/CDA recommends to Common Council to change the sale's conditions and to authorize the Agency to sell the City Hall Annex to the highest bidder by sealed bid while reserving the right to reject any of all bids and retaining the condition that any changes to the exterior facade of the building be subject to review by the I.L.P.C. Approved unanimously. a ` Minutes IURA/CDA December 3, 1991 The agency further recommended that notices advertising the Annex be placed in January 1992 and that bids be accepted in March, 1992. III-2. Fall Creek Associates Executive Session Action taken: Dylla moved and Jones seconded a resolution to change IURA/CDA resolution #666. RESOLVED, that the IURA/CDA revokes resolution #666 and authorizes staff to explore alternate measures to enforce the terms of the contract with Fall Creek Associates. Approved with one abstention. Staff was requested to investigate the consequences of the different legal procedures with the Assistant City attorney. IV. Staff Reports 1. 1991 CDBG Project Contracts Norton briefed the agency on 3 contracts prepared for projects of the 1991 CDBG Grant. Contracts for Challenge Industries, the Task Force for Battered Women and the Learning Web have been approved by the respective legal counsels. Dylla moved and Cummings seconded a resolution to approve the 3 contracts. RESOLVED, that the IURA/CDA authorizes and directs the Mayor to sign the contracts for Challenge Industries, Inc. , the Task Force for Battered Women, and the Learning Web. Approved unanimously IV-2. HUD PAR Norton discussed the review letter from HUD on the City's performance on the open grants from 1987, 1989 and 1990. Norton stated that the economic development funds remaining in the 1987 grant will have to be allocated before the next application is submitted to HUD. There are a few possibilities for Economic Development projects. The Agency concurred that if funds are not committed by January 1992, their use should be changed to open up 2 Minutes IURA/CDA December 3, 1991 other possibilities. The mayor mentioned a neighborhood job program for teenagers as a possibility. The 1989 grant has 2 uncompleted projects, of which one, Hi-Way Hi-Fi, is nearing completion. The other one, Mutual Housing, project is assembling its funding as was reported by Dylla. Van Cort reported that there were some problems with the financing package. IV-3. Rating and Ranking of 1991 CDBG Application Norton listed the points awarded for the various projects in the 1991 CDBG application. The City scored highest on the creation of new housing units. V. Economic Development 1. Economic Development Outreach Norton reported on the outreach she is doing in preparation of the 1992 CDBG Application. She has written to area loan officers and accountants. She has met with Michael Stamm of TCAD and Dorothy Huey of Agora. Information on the Economic Development funds has been mailed to their clients. V-2. Appointment Economic Development Committee This item was removed from the agenda. VI. Housing and Neighborhoods 1. Housing RFP Norton stated that the deadline for the Housing RFP is December 6, 1991. She is expecting several proposals. A meeting of the Neighborhoods and Housing Committee will be called to review the proposals. VI-2. Section 17 Loan Program Norton reported on the reorganization of the Section 17 Loan Program. She stated that additional files were located. These files contained information showing that the program had been carried out without incurring the substantial losses as had previously been reported. All other errors have been corrected, the landlords have been contacted and so far there have been no problems settling the outstanding accounts. 3 r Minutes IURA/CDA December 3, 1991 VII. Budget and Administration - Financial Statement The Small Cities Grants Summary of November 1991 was entered into the minutes. VIII. Other Business No reports IX. Adjournment The meeting was adjourned at 5:15 pm. C:\W\Min\Minutes.DEC 4