HomeMy WebLinkAboutMN-IURA-1991-12-03 Minutes Ithaca Urban Renewal Agency/Community Development Agency
Tuesday, December 3, 1991, 4 pm
Third Floor Conference Room, City Hall
Present: Benjamin Nichols, items II through end, Anne Jones, Doug
Dylla, Susan Cummings, Matthys Van Cort, Herman Sieverding for
items I and II-1, Patricia Norton, Wies van Leuken and Kathy Hovis
from the Ithaca Journal for report on executive session, item III.
I. Call to order
The meeting was called to order at 4: 10 pm by the Acting Chair,
Susan Cummings. She then turned over the meeting to the Chair,
Benjamin Nichols.
II. Approval of Minutes of October 1, 1991 and October 15, 1991
The minutes of October 1 and 15, 1991 were approved unanimously.
III-1. The Annex
Executive session
Action taken:
Dylla moved and Jones seconded a resolution requesting Common
Council to change the guidelines for the sale of the City Hall
Annex.
WHEREAS, the IURA/CDA has marketed the City Hall Annex for about a
year, and
WHEREAS, the IURA/CDA is at present not in receipt of a successful
proposal, and
WHEREAS the IURA/CDA has concluded that the conditions set for the
sale by resolution of Common Council have hindered its efforts
to sell the Annex, therefore be it
RESOLVED, that the IURA/CDA recommends to Common Council to change
the sale's conditions and to authorize the Agency to sell the
City Hall Annex to the highest bidder by sealed bid while
reserving the right to reject any of all bids and retaining
the condition that any changes to the exterior facade of the
building be subject to review by the I.L.P.C.
Approved unanimously.
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Minutes IURA/CDA
December 3, 1991
The agency further recommended that notices advertising the Annex
be placed in January 1992 and that bids be accepted in March, 1992.
III-2. Fall Creek Associates
Executive Session
Action taken:
Dylla moved and Jones seconded a resolution to change IURA/CDA
resolution #666.
RESOLVED, that the IURA/CDA revokes resolution #666 and authorizes
staff to explore alternate measures to enforce the terms of
the contract with Fall Creek Associates.
Approved with one abstention.
Staff was requested to investigate the consequences of the
different legal procedures with the Assistant City attorney.
IV. Staff Reports
1. 1991 CDBG Project Contracts
Norton briefed the agency on 3 contracts prepared for projects of
the 1991 CDBG Grant. Contracts for Challenge Industries, the Task
Force for Battered Women and the Learning Web have been approved by
the respective legal counsels.
Dylla moved and Cummings seconded a resolution to approve the 3
contracts.
RESOLVED, that the IURA/CDA authorizes and directs the Mayor to
sign the contracts for Challenge Industries, Inc. , the Task
Force for Battered Women, and the Learning Web.
Approved unanimously
IV-2. HUD PAR
Norton discussed the review letter from HUD on the City's
performance on the open grants from 1987, 1989 and 1990. Norton
stated that the economic development funds remaining in the 1987
grant will have to be allocated before the next application is
submitted to HUD. There are a few possibilities for Economic
Development projects. The Agency concurred that if funds are not
committed by January 1992, their use should be changed to open up
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Minutes IURA/CDA
December 3, 1991
other possibilities. The mayor mentioned a neighborhood job
program for teenagers as a possibility.
The 1989 grant has 2 uncompleted projects, of which one, Hi-Way
Hi-Fi, is nearing completion. The other one, Mutual Housing,
project is assembling its funding as was reported by Dylla. Van
Cort reported that there were some problems with the financing
package.
IV-3. Rating and Ranking of 1991 CDBG Application
Norton listed the points awarded for the various projects in the
1991 CDBG application. The City scored highest on the creation of
new housing units.
V. Economic Development
1. Economic Development Outreach
Norton reported on the outreach she is doing in preparation of the
1992 CDBG Application. She has written to area loan officers and
accountants. She has met with Michael Stamm of TCAD and Dorothy
Huey of Agora. Information on the Economic Development funds has
been mailed to their clients.
V-2. Appointment Economic Development Committee
This item was removed from the agenda.
VI. Housing and Neighborhoods
1. Housing RFP
Norton stated that the deadline for the Housing RFP is December 6,
1991. She is expecting several proposals. A meeting of the
Neighborhoods and Housing Committee will be called to review the
proposals.
VI-2. Section 17 Loan Program
Norton reported on the reorganization of the Section 17 Loan
Program. She stated that additional files were located. These
files contained information showing that the program had been
carried out without incurring the substantial losses as had
previously been reported. All other errors have been corrected,
the landlords have been contacted and so far there have been no
problems settling the outstanding accounts.
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Minutes IURA/CDA
December 3, 1991
VII. Budget and Administration - Financial Statement
The Small Cities Grants Summary of November 1991 was entered into
the minutes.
VIII. Other Business
No reports
IX. Adjournment
The meeting was adjourned at 5:15 pm.
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Minutes of the IURA/CDA
January 8, 1991, 4 pm
Third Floor Conference Room, City Hall
Present: Benjamin Nichols, Chair (present for items I through
V-B) , Susan Cummings (Acting-Chair for items V-B - XII) , Anne
Jones, Clarence Reed (present for items IV through XII) , Doug
Dylla.
Staff: Herman Sieverding (present for items IV through XII) ,
Patricia Norton, Harry Sicherman (present for items VI through
XII) , Wies van Leuken, Charles Guttman, City Attorney (present
for items IV through XII) .
I. Call to order
The meeting was called to order at 4:05 pm, by Benjamin Nichols,
Chair.
II. Approval of Minutes of December 4, 1990.
Jones moved and Cummings seconded a motion to approve the minutes
of December 4, 1990. They were approved unanimously.
III. Chair Reports
No reports
IV. Annex Proposal
Executive Session
V. Staff Reports
Norton reported that she will travel to Buffalo next week to meet
with the staff at the regional HUD office.
V-A. CD Coordinator Contract
Executive Session.
The following action was taken. The proposed contract for Norton
and the Job Description for CD Coordinator were distributed and
entered in to the minutes.
Minutes IURA/CDA 2
January 8, 1991
Reed moved and Dylla seconded a resolution to approve the CD
Coordinator's contract.
RESOLVED, that the IURA/CDA authorizes and directs the Chair to
enter into a staff contract with Patricia Norton, upon
advice of the Executive Director and in accordance with the
job description of Community Development Coordinator as
described in the Community Development Manual.
Approved unanimously. (Resolution # 645)
Norton asked the Agency to study the job description for CD
Coordinator for next month's meeting.
V-B. CD Consultant
Executive session
The following action was taken. Two documents were entered into
the minutes: (1) the Proposal of Services, dated December 1, 1990
from Harry Sicherman and (2) the memo dated December 11, 1990 re:
Procedure for CD Consultant Choice.
Cummings moved and Dylla seconded a motion to approve the
contract with Sicherman.
RESOLVED, that the IURA/CDA authorizes and directs the Chair to
enter into a consulting contract with Harry Sicherman of
Sicherman Consulting Services, upon advice of the Executive
Director and the approval of the City Attorney. The time
period for the contract may not exceed 12 months and the
total contract fee may not exceed $25,000.
Approved unanimously. (Resolution # 645)
V-C. CD Bookkeeper - Contract
Executive session.
The scope of services submitted by Carrie Berman of Accounting
Solutions was entered into the minutes. Reed moved and Cummings
seconded a motion to approve a contract with Berman.
RESOLVED, that the IURA/CDA directs and authorizes the Chair to
sign a contract for accounting services for 1991 with Carrie
Berman of Accounting Solutions, upon the advice of the
Executive Director, subject to the approval by the City
Attorney and in accordance with the approved scope of
services.
Approved unanimously. (Resolution # 647)
Minutes IURA/CDA 3
January 8, 1991
V-D. CD Application 1991 - Update
Sicherman reported that the expected new regulations from HUD
will not be in effect till next year. The deadline for the 1991
CD application is expected to fall somewhere in the first half of
May. This year's grant will contain an allocation for Public
Services. An eligible activity must either increase the existing
level of a service or provide a new service. The guidelines for
eligible Public Service projects are not developed yet, and will
not be available until two months before the application is due.
Norton will write a draft of possible guidelines the IURA/CDA
might employ, which will be discussed at the next meeting.
V-E. Termination of Job Reports
Sicherman explained that because HUD issued new regulations in
1988, it was no longer necessary to request job reports from our
economic development projects from this period. New economic
development projects, begun when the 1988 rules were in effect,
will be properly monitored. The Agency agreed to terminate the
pre 1988 projects but requested to see a list of them at the next
meeting.
VI. Housing and Neighborhoods
Cummings stated that she would like a representative from INHS
to give an update at the next meeting. The Agency agreed that
the Executive Director, Paul Mazzarella, should be invited to
give a talk at the February meeting. The subjects of this talk
were agreed to be (1) goals and objectives for the coming year
(2) the Polygon project (3) housing options for the 1991 CD
application (4) CD housing potential.
Norton reported that the Polygon project was moving along as
planned. The project management was done by Mazzarella. He had
contracted with Ted Bronsnick to inspect the work before project
drawdowns were made. To date, Polygon Associates has drawn a
total of $101,000.
VII. Budget and Administration
A. Financial Statement
The November 1990 statement, entered into the minutes of December
3, 1190 is still in effect. The only change in the statement
has been another Polygon expenditure of $65, 000.
Cummings asked for a more detailed financial statement at the
next meeting. She also requested to see information on the UDAG
payments at that time.
Minutes IURA/CDA 4
January 8, 1991
VII-B. CD Coordinator - Salary and Benefits
A statement concerning Norton's benefits is included in her
contract, which was approved under agenda item V-A. Details of
her benefits were given in a memo sent by Norton to IURA/CDA
members dated January
VII-C. Executive Director Contract
Executive Session
Action taken:
Reed moved and Cummings seconded a resolution to change the
procedure for salary of the Executive Director.
WHEREAS, the Director of Planning and Development has been
receiving his salary through two checks per pay period, one
issued by the City's payroll department and the other by the
Ithaca Urban Renewal Agency/Community Development Agency,
and
WHEREAS, the Mayor has recommended and the Common Council has
approved that the Director's salary be paid through one
check per pay period to be issued by the City's payroll
department. Now, therefore, be it
RESOLVED, that the IURA/CDA does hereby concur with the Common
Council's determination in this matter, and be it further
RESOLVED, that the Agency does hereby approve that such
reimbursement for Director's salary as my be deemed
appropriate be made to the payroll department from IURA/CDA
funds.
Approved unanimously. (Resolution #648)
VII-D. CD Assistant - Benefits: Report
Norton reported on her meeting with the Budget and Administration
Committee of December 13, 1990. The Committee had confirmed
that IURA/CDA resolution # 614, was intended retroactively.
Norton stated further that she would summarize the details of the
transfer in a memo to the CD assistant. She stated that at the
request of the B & A Committee she would draft an amendment to
the CD Manual to make the educational benefits non-
transferable.
Minutes IURA/CDA 5
January 8, 1991
VIII.Economic Development
A. Outreach Efforts
Norton reported that she had been contacted by several people as
a result of the information meetings with loan officers and
others in December. She planned to give talks to meetings of the
Rotary Club and the Chamber of Commerce at the end of January.
The Agency suggested she might also like to give talks for the
Board of TCAD, Downtown Ithaca, Inc. , and the Downtown Business
Women.
VIII-B. Projects for 1991 CD Application
Norton mentioned that Challenge Industries had contacted her to
discuss a potential CD project. She and Sicherman met with
Barbara Hungerford, the Executive Director of Challenge
Industries. They would like to purchase sorting machines. The
completed project might create up to 20 jobs.
VIII-C. Update on Current Projects
The letter from StaHome HealthCare Inc. was entered in to the
minutes.
IX. Public Facilities and Infrastructure
A. Carpenter Business Park - Leasing Policy
Discussion was tabled until the next meeting.
IX-B. HOMES, Inc - Contract
Dylla moved and Reed seconded a resolution to approve the HOMES,
Inc. resolution.
WHEREAS, HUD has made $45,000 available to the City of Ithaca in
the 1989/1990 CDBG for a grant to HOMES, Inc. The grant is
for the purchase of safety and handicap accessible equipment
to be installed in the Green Street house for transitional
housing.
NOW THEREFORE BE IT RESOLVED, that the IURA/CDA approves the bond
and mortgage agreement and contracts with HOMES, Inc. and
directs and authorizes the Chair to sign agreements subject
to review by the City Attorney.
Approved unanimously. (Resolution #649)
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Minutes IURA/CDA 6
January 8, 1991
X. Old Business
Sieverding gave a progress report on the negotiations with
Ironics. The two parties have not reached agreement on the
option price yet, but Ironics is interested. Sicherman added
that HUD would not release the ARC funds till jobs were being
created, which meant that a lease would have been signed with a
tenant.
Cummings stated she wanted a sign for the Carpenter Business
Park.
XI. New Business
No reports.
XII. Adjournment
The meeting was adjourned at 5:50 pm
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Minutes of the IURA/CDA
February 5, 1991, 4 pm
Third Floor Conference Room, City Hall
Present: Benjamin Nichols, Chair, Susan Cummings, Anne Jones, Doug
Dylla, Clarence Reed
Staff: Matthys Van Cort, Patricia Norton, Harry Sicherman, Herman
Sieverding, Wies van Leuken.
INHS: Paul Mazzarella (item VI) , MBA: Robert Balder
I. Call to order
The meeting was called to order at 4:05 pm, by Benjamin Nichols,
Chair.
II. Approval of Minutes of January 8, 1991
The minutes of the meeting of January 8, 1991 were approved
unanimously.
III. Chair Reports
No reports
IV. Annex Proposal - Executive Session
Action taken:
Reed moved and Jones seconded a resolution to grant preferred
status to a developer for the Annex.
RESOLVED, that the IURA/CDA will grant preferred developer status
to the interested party regarding the sale of the Annex till
March 18, 1991.
Approved unanimously.
V. Staff Reports
A. CD Bookkeeper
Van Cort stated that upon its expiration the contract with our
bookkeeper will not be renewed. This decision was arrived at by
mutual agreement and is no reflection on her quality of work, which •
has been excellent. Norton received proposals for the position
which were followed up with reference checks. She had discussed
these with the Budget and Administration Committee which had
concurred with her choice. The Committee agreed on candidate
Pamela Solomon who came highly recommended and whose cost proposal
was considerably less than other candidates.
Dylla moved and Reed seconded a resolution to approve the
appointment of a new bookkeeper.
RESOLVED, that the IURA/CDA approves the appointment of Pamela
Solomon as bookkeeper for the Community Development Agency.
Approved unanimously.
V-B. CD Computer Purchase
Van Cort and Norton explained the reasons for the new computer
purchase. The present CD computer, purchased in 1983, is no longer
adequate for the workload. Funding will come from unused funds
from the select benefit account, Section 17 rental program and the
bookkeeper contract. The computer will be serviced under the same
contract as the Planning and Development department's computers.
Dylla moved and Jones seconded a resolution to approve the purchase
of a new computer.
RESOLVED, that the IURA/CDA approves the purchase of a computer for
the Community Development Agency, providing that the costs
will not exceed $2300.
Approved unanimously.
VI. Housing and Neighborhoods
- Update INHS: Paul Mazzarella
The memorandum from Ithaca Neighborhood Housing Services, dated
January 28, 1991 from Paul Mazzarella was introduced into the
minutes. Mazzarella explained the document and answered questions
from the Agency members.
VII. Public Service Projects
- Guidelines
The Public Service Project Guidelines draft, dated January 29, 1991
was entered into the minutes. Norton explained the document which
was requested at the January meeting. Several additional
suggestions were made. Dylla proposed to take the amended draft to
the CAC for their review and recommendations, and then bring a
final draft to the next IURA/CDA meeting for final approval.
Minutes IURA/CDA 3
February 5, 1991
VIII.Budget and Administration
A. Financial Statement
The Financial Statement for the Period ending January 1991 was
entered into the minutes.
VIII-B. CD Coordinator - Job description
The job description for CD Coordinator was entered into the
minutes. Dylla moved and Reed seconded a resolution to approve the
job description of CD Coordinator.
RESOLVED, that the IURA/CDA approves the job description for CD
Coordinator for the Community Development Agency, and orders
this included in the Community Development Manual.
Approved unanimously.
VIII-C. CD Salary Ranges
The CD Salary ranges for 1991 were entered into the minutes.
Norton reported that the Budget and Administration Committee had
reviewed and approved them. Dylla moved and Reed seconded a
resolution to approve the salary range for 1991.
RESOLVED, that the IURA/CDA approves the salary range for 1991 for
the staff of the Community Development Agency, and orders this
included in the Community Development Manual.
Approved unanimously.
VIII-D. UDAG Payments - statement
This item was tabled till a next meeting.
IX. Economic Development - Fall Creek Associates
Norton reported on the financial status of Fall Creek Associates.
The Agency members agreed that as long as progress on loan
repayment was shown the City should continue to work with this
client.
X. Public Facilities & Infrastructure
-Carpenter Business Park - Signage
The proposal for the sign for the Carpenter Business Park was
entered into the minutes. Dylla moved and Reed seconded a
resolution to approve purchase of a sign for the Park.
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Minutes IURA/CDA 4
February 5, 1991
RESOLVED, that the IURA/CDA approves the purchase and design of the
sign for the Carpenter Business Park.
Approved unanimously.
X-B. Ironics, Inc.
Executive Session
Action taken:
Reed moved and Jones seconded a resolution to approve the
sale/option agreement with Ironics, Inc.
WHEREAS, Staff has been negotiating the sale of approximately 5,300
sq. ft. of land in Carpenter Business Park to V. Giordano,
landlord to Ironics, Inc. to allow the construction of a
3,000 sq. ft. addition to a building leased to Ironics, Inc.
and
WHEREAS, this sale is important, in retaining Ironics, Inc. in the
City and adding ten to twelve new jobs during the next twenty-
four months, and
WHEREAS, staff had also negotiated an option agreement with
Ironics, Inc. for a 2.6 acre site within Carpenter Business
Park, and
WHEREAS, this option agreement provides the IURA/CDA with the first
opportunity to retain Ironics, Inc. in the City over the long
term thereby fulfilling the goals of job retention and
creation as described to the Federal funding agencies
participating in the development of Carpenter Business Park,
and
WHEREAS, execution of the sale and option agreement will be
essential to persuading one of these agencies to remain
involved in this project,
THEREFORE BE IT RESOLVED, THAT the Mayor, subject to the review of
the City Attorney be authorized to execute the necessary legal
documents to finalize the sale and option agreements in
accordance with the following terms and conditions:
1. Sale of approximately 5,320 sq. ft of land in Carpenter
Business Park
Price: $1.04/sq. ft. or $5,532.80 based on the
approximate square footage above
Minutes IURA/CDA 5
February 5, 1991
Terms: Certified check at closing
Title: Bargain and Sale Deed
Seller to convey a marketable title. IURA/CDA to have an
easement for ingress/egress over the approximate ten foot
strip of land to be conveyed.
2. Option Agreement for 2.6 acre site in Carpenter Business
Park
a. Option Term: 2 years
b. Option Fee: $1,500 per year for entire 2.6 acre site
3. Should Ironics, Inc. elect to exercise the option, one-
half of the option fee will be applied to the first
year' s lease payment.
4. If the IURA/CDA locates a tenant interested in this
particular site, Ironics, Inc. will have a 30-day notice
to decide to exercise the option. If Ironics, Inc.
decides not to exercise the option al option fees will be
returned to Ironics, Inc. and the IURA/CDA regains full
control of the site.
Approved unanimously.
XI. Old Business
t
No reports
XII. New Business
Van Cort reported that State funding for the Mutual Housing project
on Floral Avenue will not be forthcoming in time for the City to do
this project. Therefore the funds earmarked for this project will
have to be reprogrammed.
XIII.Adjournment
The meeting was adjourned at 5:55 pm.
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Minutes Ithaca Urban Renewal Agency/Community Development Agency
Tuesday, April 2, 1991, 4 pm
Third Floor Conference Room, City Hall
Present: Benjamin Nichols, Chair, Susan Cummings, Anne Jones, Doug
Dylla, Clarence Reed
Staff: Matthys Van Cort, Patricia Norton, Herman Sieverding, Harry
Sicherman, Wies van Leuken
INHS: Paul Mazzarella for items VI through XIII
CAC: Guy Gerard for items VI through XIII
I. Call to order
The meeting was called to order at 4:10 pm, by Benjamin Nichols,
Chair.
At Norton' s request "Program Amendment Henry St. John Ramp -
Resolution" was added to the agenda under item X.
II. Approval of Minutes of March 5, 1991
The minutes of the March 5, 1991 meeting were approved unanimously.
III. Chair Reports
No reports
IV. Annex Proposal - Executive Session
Action taken:
A resolution was moved by Cummings and seconded by Dylla to extend
the deadline for Preferred Developer Status.
RESOLVED, that the IURA/CDA accepts the recommendations from its
Economic Development Committee to extend the deadline for
Preferred Developer Status for the present developer of the
Annex to April 30, 1991.
Approved unanimously. (Resolution #651)
The Agency requested that the Mayor inform Common Council in
executive session of the developments in the sale of the Annex and
that Staff prepare the materials if it is necessary to market the
property after April 30, 1991.
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Minutes IURA/CDA
April 2, 1991
V. Center Ithaca - Executive Session
Action taken:
The Agency approved the recommendations by the Economic Development
Committee as formulated at their March 28, 1991 meeting. At that
time the Committee had approved the letter by Sieverding to Stanley
Goldberg, dated March 11, 1991 with one addition: the payment of
back interest of the loan should be equal to the City's borrowing
rate (7.25%) .
Sieverding reported that another recommendation, to assign the
rents of the Holiday House and the parking lot to the City in the
event of non-compliance, was not an option the Agency could
exercise. Citizens Savings Bank already has an Assignment of Rents
to cover payment on its first mortgage loan on Center Ithaca.
The Agency requested that Mr. Goldberg should be present at one of
their upcoming meetings.
Cummings moved and Dylla seconded a motion to recommend use for the
funds to Common Council.
RESOLVED, that the IURA/CDA recommends to Common Council that the
funds from the Center Ithaca be reserved for the Central
Business District's Revitalization or Development as
recommended by the Downtown Vision Task Force.
Approved unanimously. (Resolution #653)
VI. Staff Reports
CAC Recommendations for 1991 CD Application - Resolution
The memo dated March 28, 1991 with the results of the rating and
ranking by the CAC was entered into the minutes. Norton summarized
the memo. She expressed her thanks to the CAC for their work. She
summarized the discussion by the CAC about the various Public
Service Projects, and explained that the HOST project was rated
last by the Committee because of its limited impact, compared to
the other projects. The Committee recommended to fund the Learning
Web project for $20,000 and to partially fund the Task Force
project for $10,000. Sicherman explained that Public Service
Projects can improve the Application, but earn no extra impact
points.
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Minutes IURA/CDA
April 2, 1991
VI. Housing and Neighborhoods - 1991 CDBG Activity
INHS House Recycling Projects
INHS/Chartwell Project
The memo dated March 21, 1991 regarding the INHS House Recycling
Project was entered into the minutes. Paul Mazzarella summarized
this project for the Agency.
Mazzarella went on to explain his memo of March 28, 1991, regarding
the Chartwell/INHS project. This memo, together with a financial
statement was entered into the minutes. The agency discussed the
project. Van Cort explained how the design for the original
project for 28 units was modified. Linda Tsang designed a
different site plan with fewer units, which was accepted by
Chartwell Associates. Mazzarella explained that the zoning and
building codes might allow for a steel and concrete structure only.
Cummings requested that a one page statement be drafted outlining
the way this project was realized, with combined private and public
resources. It would be important for legislators to become
familiar with the way this agreement was put together. It could
serve as a model for other projects.
Van Cort complimented his staff on their successful completion of
a very complicated negotiating process.
VII. Economic Development
Challenge Industries, Inc. - 1991 CDBG Activity
Sea Escape Proposal
The documents "Proposal Summary", dated February 1991 from
Challenge Industries and the March 11, 1991 proposal for Sea Escape
with attached memo, March 28, 1991 from Norton were entered into
the minutes. No further reports were made.
VIII. Public Service Project - 1991 CDBG Activity
TC Task Force for Battered Women
The Learning Web
Housing Options for Senior Citizens
No new reports were made.
IX. Budget and Administration
The memo dated April 2, 1991 with attached budget for the 1991 CDBG
Application was entered into the minutes. The Application with a
total budget of $580,000 was approved by the Agency. Potential
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Minutes IURA/CDA
April 2, 1991
uses of the remaining $20,000 were discussed extensively. The
Agency requested Staff to make recommendations for its use at the
next meeting.
Dylla moved and Jones seconded a resolution to approve the
recommendations by the CAC.
WHEREAS, the Ithaca Urban Renewal Agency/Community Development
Agency recognizes the need to support efforts which promote
affordable housing, job creation and retention, and increased
public services to Ithaca's low and moderate income
population, and
WHEREAS, the Community Advisory Committee had reviewed and approved
the proposed 1991 CDBG Application, now therefore be it
RESOLVED, that the IURA/CDA had reviewed the 1991 CDBG Application
and recommends this package of projects and budget to Common
Council for their review and approval.
The resolution was approved unanimously. (#652)
Van Cort stated that Norton had done an excellent job. Cummings
and Gerard extended their congratulations to Norton on her work on
behalf of the IURA/CDA and the CAC respectively.
X. Public Facilities and Infrastructure
The memo from Mazzarella, dated March 20, 1991 regarding the
reprogramming of the 1987 CDBG West Hill Loan Funds was entered
into the minutes.
Reed moved and Dylla seconded a motion to approve the reprogramming
of the West Hill Loan Funds.
RESOLVED, that the IURA/CDA approves the reprogramming of $17,777
of remaining 1987 CDBG West Hill Loan Funds to fund the
completion of two entrance ramps for the Henry St. John
Building.
Approved unanimously.
XI. Old Business
No reports.
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Minutes IURA/CDA
April 2, 1991
XII. New Business
No reports.
XIII. Adjournment
The meeting was adjourned at 5:50 pm.
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C:\W\Min\MinutApr.041
5
Minutes of the IURA/CDA
Tuesday, March 5, 1991, 4 pm
Third Floor Conference Room, City Hall
Present: Benjamin Nichols, Chair, Susan Cummings, Anne Jones, Doug
Dylla, Clarence Reed
Staff: Matthys Van Cort, Patricia Norton, Wies van Leuken.
I. Call to order
The meeting was called to order at 4: 10 pm, by Benjamin Nichols,
Chair.
II. Approval of Minutes of February 5, 1991
The minutes of the February 5, 1991 meeting were approved
unanimously.
III. Chair Reports
No reports
IV-A. Staff Reports
CDBG Application Process
Norton discussed the meeting schedule that was sent to the
IURA/CDA. She stated that HUD has not notified the City of the
application deadline. Van Cort informed the Agency that the State
was proposing to take over the CDBG administration from HUD-
Washington. He explained why this would not be best for the City.
It was proposed that Van Cort and the Mayor send letters to our
representatives supporting continued HUD-Washington management of
CDBG.
Van Cort recommended inviting the CAC and the IURA/CDA to attend
the Planning and Development Committee meeting of Common Council on
the 18th of March, where the key discussion regarding the
Application will take place. The Mayor stated that the early date
would allow Common Council to do more than rubberstamping the
application. It was accepted that not all proposals will be
finalized by that date. Reed commented that Norton was doing an
excellent job under the circumstances.
Norton further reported on the visit by Garry Clugston of the HUD
Buffalo Office. He met with representatives from INHS and
Challenge Industries. Norton got useful input from him on their
proposals. She is planning another visit to HUD in April. She
Minutes IURA/CDA
March 5, 1991
further reported that she is in almost daily contact with Sicherman
regarding the preparation of the application. It was agreed to
request his presence at the Planning and Development Committee
meeting.
IV-B. Threshold Requirements
The January 1991 financial statement was circulated. The memo from
HUD, dated February 20, subject Thresholds, was entered into the
minutes. Norton explained the document and its consequences for
this year' s application, as well as how she planned to address the
shortcomings in our thresholds requirements to HUD. She was
confident the City would be granted a waiver from HUD because ( 1)
the discrepancy of 5% for the 1987 CDBG is too small to be a
problem, (2) it can be documented that the lack of performance on
the 1989 CDBG was caused by the withdrawal of committed State funds
for the Mutual Housing project and that active negotiations are
taking place to reprogram the funds to the Pogo Parcel. In
addition, the HOMES project is close to completion and the HiWay-
HiFi might be completed also. Implementation of these ' 89 projects
would raise our performance level.
V. Housing and Neighborhoods - 1991 CDBG Activity
The memo from Paul Mazzarella, dated February 25, 1991, regarding
the 1991 Small Cities Application was entered into the minutes.
Norton summarized the INHS House Recycling project and Mazzarella' s
presentation to the CAC. Dylla suggested to have Administration
Costs included in the proposal.
Norton further mentioned a plan by INHS and Chartwell Associates to
build 14 units of affordable housing near the Dairy Queen. Norton
checked with HUD about the possibility of including the MHA in the
' 91 application. HUD commented that the project would not rank
well because of the limited progress on the 1989 funds.
VI-A. Economic Development - 1991 CDBG Activity
The proposal from Challenge Industries was discussed by the Agency.
Norton summarized the recommendations from today's Economic
Development Committee meeting. The Committee approved of the plan
and recommended that the City support it either with 1991 CD
Application funds or with reprogrammed funds or with a combination
of the two. The Agency accepted the Committee' s recommendations.
2
Minutes IURA/CDA
March 5, 1991
VI-B. Fall Creek Associates
The memo from Norton, dated February 25, 1991, regarding Fall Creek
Associates with attached documentation was entered into the
minutes. Dylla reported on the discussion by the Economic
Development Committee of today. He summarized the recommendations
of the Committee. Before considering Mr. Bokaer' s request for an
additional $15,000 loan, Mr. Bokaer must meet the following
conditions: ( 1) become current on his existing CD loan, (2 ) bring
a partner into the Ithaca Theater project, (3) document and secure
adequate financing for the project, and (4) demonstrate feasibility
of the project.
The IURA/CDA approved of the committee's recommendations. It was
commented that The Fall Creek development had been a good thing for
the Fall Creek Neighborhood and that West State Street needs
economic development. Other proposals for the Ithaca Theater will
be considered as well.
VII. Public Service - 1991 CDBG Activity
The final draft for Public Service Guidelines were entered into the
Minutes. The CAC reviewed and amended them at their February 28,
1991 meeting. The Agency accepted the recommendations.
RESOLVED, that the IURA/CDA accepts the recommendations of the CAC
and approves their final draft of the Public Service
Guidelines.
Approved unanimously.
VIII. Budget and Administration
No reports
IX. Old Business
No reports
X. New Business
No reports
XI. Adjournment
The meeting was adjourned at 5:30 pm
(C:\W\min\MinutMa. 031)
3
ptvpvc. c\
/ \ 2 ,`c--1Q\
Minutes of the Community Advisory Committee
February 13, 1991, 4pm
Second Floor Conference Room
Present: Susan Cummings, Carol Mallison, Gloria Landes, Pat
Connor, Steve Hertzberg.
Staff: Patricia Norton
I. Call to Order
The meeting was called to order at 4:05 pm
II. Approval of Minutes CAC Meeting of December 4, 1990
The minutes of the December 4, 1990 meeting were approved
unanimously.
III. CDBG Application Update
A. Role of CAC
B. Purpose of CDBG
C. Application Process
Norton gave brief presentation about the role of the CAC and how
the CDBG is put together. The CAC members went over the
application process and agreed on the dates for the schedule.
IV. Public Service Project Guidelines and Procedures
The Public Service guidelines were discussed. Cummings suggested
that since the HUD guidelines specifically target programs that
deal with drugs, and since housing is always targeted, that CD
speak with the Ithaca Housing Authority to see if they would be
interested in applying for funding.
Mallison said that Ithaca Housing Authority has more access to
funding than other organizations in Ithaca, and that maybe CD
should reach out to those who don't have as much funding. She
further suggested that ads be put in the paper announcing the
availability of funds.
Mallison suggested that we send out the guidelines to public
service projects to agencies which work with the specific groups
mentioned by HUD (homeless, drug/alcohol rehab, domestic violence) .
The group then discussed the draft criteria, and made a number of
changes. Revised guidelines will be mailed to the CAC members for
review at the next meeting.
,Y
Norton mentioned that in addition to meeting the drafted
guidelines, projects also had to meet the design criteria
designated by HUD for the comprehensive grant competition. HUD
issues ten criteria (attached) and other projects in the CDBG need
to address at least four of them. These criteria from HUD were
entered into the minutes. The Public Service projects will have to
address one or more of the four criteria which will be addressed in
this year's grant application.
V. Amendment to Reprogram 1987 INNS Funds
Norton spoke about the plan to reprogram the 1987 INHS funds for
the ramp at Henry St. John. All members were in agreement.
VI. Adjournment
Meeting adjourned at 5:40.
pcv-evvv-e ck -z
LO k-
)
C/W/min/CACFeb13.021
(Vex tl
Minutes of the Community Advisory Committee
February 13, 1991, 4pm
Second Floor Conference Room
Present: Susan Cummings, Carol Mallison, Gloria Landes, Pat
Connor, Steve Hertzberg.
Staff: Patricia Norton
I. Call to Order
The meeting was called to order at 4:05 pm
II. Approval of Minutes CAC Meeting of December 4, 1990
The minutes of the December 4, 1990 meeting were approved
unanimously.
III. CDBG Application Update
A. Role of CAC
B. Purpose of CDBG
C. Application Process
Norton gave brief presentation about the role of the CAC and how
the CDBG is put together. The CAC members went over the
application process and agreed on the dates for the schedule.
IV. Public Service Project Guidelines and Procedures
The Public Service guidelines were discussed. Cummings suggested
that since the HUD guidelines specifically target programs that
deal with drugs, and since housing is always targeted, that CD
speak with the Ithaca Housing Authority to see if they would be
interested in applying for funding.
Mallison said that Ithaca Housing Authority has more access to
funding than other organizations in Ithaca, and that maybe CD
should reach out to those who don't have as much funding. She
further suggested that ads be put in the paper announcing the
availability of funds.
Mallison suggested that we send out the guidelines to public
service projects to agencies which work with the specific groups
mentioned by HUD (homeless, drug/alcohol rehab, domestic violence) .
The group then discussed the draft criteria, and made a number of
changes. Revised guidelines will be mailed to the CAC members for
review at the next meeting.
Norton mentioned that in addition to meeting the drafted
guidelines, projects also had to meet the design criteria
designated by HUD for the comprehensive grant competition. HUD
issues ten criteria (attached) and other projects in the CDBG need
to address at least four of them. These criteria from HUD were
entered into the minutes. The Public Service projects will have to
address one or more of the four criteria which will be addressed in
this year's grant application.
V. Amendment to Reprogram 1987 INHS Funds
Norton spoke about the plan to reprogram the 1987 INHS funds for
the ramp at Henry St. John. All members were in agreement.
VI. Adjournment
Meeting adjourned at 5:40.
C/W/min/CACFeb13. 021
Minutes of the Community Advisory Committee
February 28, 1991, 7:30 pm
Second Floor Conference Room, City Hall
Present: Dennis Wille, Clarence Reed, Tom West, Steve Hertzberg,
Guy Gerard, Ted Bronsnick, Deirdre Silverman.
Staff: Trish Norton, Wies van Leuken
Others: Paul Mazzarella (INHS) , Barbara Brenner and Milton
Goldstein (Challenge Industries) , Robert Balder (MHA)
I. Call to Order
The meeting was called to order at 7:35 pm.
II. Welcome and Introduction
The memo from HUD, dated February 10, 1991 regarding threshold
requirements, was distributed and entered into the minutes. Norton
explained the document and its implications for this years's grant
proposal. She informed the CAC, that she discussed this with the
HUD Buffalo office, most recently with Garry Clugston, who made a
visit to the Ithaca CD offices on February 28, 1991, prior to this
meeting. Norton expected that the City would be able to document
valid reasons for any shortcomings in the threshold requirements
and submit these to HUD. HUD would then make a decision, as to
whether the threshold requirement would be waived.
Norton explained that due to lack of state funding, the Mutual
Housing Project planned for Floral Avenue cannot be carried out.
Efforts are under way to reprogram the 1989 MHA funds to the Pogo
Parcel.
In response to questions from Gerard, Norton and Mazzarella
explained that the reprogramming of $17,000 of the 1987 INHS
project for the "Henry St. John Ramp" was for a ramp to make the
upper floors handicapped accessible. The 1987 program was for
homeowner loans in the West Hill target area. Although INHS has
promoted the program extensively, there have been insufficient
homeowners who are able to participate. Mazzarella explained that
if there were homeowners who still wanted to receive a loan they
could participate in INHS' revolving loan fund.
In response to further questions from Gerard, Norton reported that
the Polygon project was proceeding on schedule.
III. Approval of Minutes CAC Meeting of February 13, 1991
The minutes of the February 13, 1991 meeting were approved
unanimously.
IV. CDBG Application process
Norton stated that ads had been placed in the newspaper. She noted
that the meeting schedule contained an error for today's meeting:
"Public Hearing" should have been "Public Meeting" . She further
stated that she gave talks at meetings of the Rotary Club and the
Chamber of Commerce about the CD program and the use of CDBG funds.
Norton referred to the final draft of the Public Services
Guidelines. They were sent to various organizations as requested by
the CAC. Notice of this new component to the application was
printed in local newspapers. Norton has received a large number of
inquiries. She planned to pre-screen the proposals so that
organizations would not waste staff time and other resources
assembling proposals that do not meet the guidelines.
Norton said that she was preparing a ranking and rating form for
all components of the application. This form will be forwarded to
the CAC.
In response to questions from Bronsnick, Norton explained that HUD
had not established a firm deadline for submission of the grant
yet. The expected date is in early May. Since we have to tie in
with the meeting schedule of the City Government for approval of
the CD Application we had no choice but to establish a due date of
May 1st and work from there.
IV. Sponsor presentations
A. Housing - INHS
Paul Mazzarella explained his proposal for the 1991 housing
component. The proposal was outlined in the memorandum from INHS
dated February 25, 1991. This memorandum was entered into the
minutes. INHS is requesting a total loan of about $210,000, about
$90,000 for rehabilitation of 5 properties owned by INHS (the INHS
House Recycling program) , and about $120,000 for rental property
rehabilitation for a total of 12 units, in part at 116 West Seneca
Street, which was condemned due to fire damage. Mazzarella was
confident that he would obtain site control of the property.
Mazzarella answered a number of questions from the CAC. He stated
that all properties listed in the memo are vacant so that no one
needs to be relocated as a result of the rehabilitation. He
further stated that the "sweat equity" program (owner builder
program) was of a mixed success and might not be continued.
Minutes CAC 3
February 29, 1991
Mazzarella stated that the delinquency rate of INNS loans is
3 1/2 %, which is very low considering that INHS serves clients who
are ineligible for conventional loans. Conventional banks use a 2%
rate as the norm. Mazzarella felt this was because INHS
establishes a long term relationship with their clients and
forecloses only as a last resort.
Reed asked for a discussion on INHS loans versus grants to
homeowners. He stated that the CAC used to favor loans. Wille
stated that INHS 's strength was its flexibility, and that loans
were structured according to the homeowner' s ability to pay.
Income from loan repayment is critical to the long term
sustainability of INHS. Mazzarella added that INHS' s policy is to
help people help themselves, which was better accomplished by a
loan. INNS is able to keep closing costs low because INHS has an
attorney on staff, thus passing on that benefit to their clients.
Hertzberg expressed concern about the gentrification of
neighborhoods. Mazzarella acknowledged that this was in part a
result of INHS' work.
Hertzberg noted that he had worked on a number of INHS properties
and that he is working on one of the properties listed on the memo.
IV-B. Economic Development - Challenge Industries
Norton introduced Challenge Industries' representatives Milton
Goldstein and Barbara Brenner. They explained their proposal.
They circulated a document called "Equipment description and
costs", which was entered into the minutes.
Milton explained that Challenge employs people who cannot work in
the competitive labor market. The proposed purchase of mail
processing equipment would make Challenge more competitive and able
to increase production. As a consequence it would not only be able
to retain present staff but also employ additional people, and
create more work for people now only partially employed. Without
updated machinery some people employed now, would lose their jobs,
and Challenge would be unable to remain competitive in the mail
processing business.
Challenge expects to lose from $60,000 to $80,000 in reduced State
and Federal funding.
Norton stated that although retainage of jobs is difficult to
document, in this case it could be documented that Challenge
employees cannot work elsewhere.
Answering questions form the CAC both Goldstein and Brenner
explained that the service discussed is a service the post office
does not provide.
Minutes CAC 4
February 29, 1991
Reed asked for precise information about the number of people
served and how many of these live in Ithaca and that this would be
included in the proposal. He also requested that precise
documentation about the machines be included in the grant proposal.
V. Community Advisory Committee - discussion
Members of the CAC, after a thorough discussion of the proposals,
expressed approval of both projects.
VI. Adjournment
The meeting was adjourned at 9 pm.
C\W\Min\CAC.228
Minutes of the Community Advisory Committee
March 11, 1991 - 4 pm
Council Chambers, City Hall
Present: Tom West, Pat Connor, Deirdre Silverman, Gloria Landes,
Guy Gerard, Clarence Reed, Lucy Brown, Carol Mallison, Sarah Adams,
Steven Hertzberg, Ted Bronsnick, Susan Cummings
Staff: Patricia Norton, Wies van Leuken
Others: Irene Stein, Marie Johnson, Kathy Schlather and Mary Lou
Tenney from HOST, Joann Farbman of the TC Task Force for Battered
Women, Rick Cowles from Chartwell Associates, Mattie Umscheid of
CCETC, Paul Mazzarella from INHS.
I. Call to Order
The meeting was called to order at 4:05 pm by Patricia Norton.
II. Approval of Minutes CAC Meeting of February 28, 1991
Reed moved and Hertzberg seconded to approve the minutes of the CAC
meeting of February 28, 1991. They were approved unanimously.
III. CDBG (Community Development Block Grant) Application Update
The CAC members introduced themselves. A proposal summary from
Challenge Industries, dated February 1991, was handed out to the
members and entered into the minutes.
Norton stated that no deadline had been set by HUD. She announced
that item V-2 was removed from the agenda, because the Housing Task
Force had withdrawn their proposal. However, a new proposal from
the Task Force for Battered Women would be discussed under V-2.
IV. Housing Project (INHS/Chartwell Associates)
Norton introduced Paul Mazzarella and Rick Cowles. Mazzarella' s
memo dated March 11, 1991 regarding the proposed affordable
Chartwell/INHS Housing Project and a preliminary site plan of the
project were distributed and entered into the minutes.
Mazzarella explained the items in the memo and answered questions
from the Committee. He confirmed that not all details have been
decided on. He stated that this would be INHS' s 3rd project with
a private developer. He also confirmed that INHS would be very
involved with the design of the project. Two bedroom units were
chosen because there was great demand for this size. Although
Chartwell got a building permit for 22 units for the 3/4 acre site,
CAC minutes 2
March 11, 1991
they are proposing to build only 14 units leaving more green space
as a buffer between the project and the surrounding area which is
largely commercial. Cowles explained the character of the
partnership of Chartwell Associates and Mazzarella further
explained how rent levels are determined. He stated that if the
Committee approved this project, his previously submitted INHS
housing project might have to be revised so that both of them would
fit within the CD Application budget.
The CAC members generally liked the project but wanted to see the
final plan before coming to a decision.
V-1. Public Service Projects
Housing Options for Seniors Today
Norton introduced Johnson from H.O.S.T. The Summary and folder of
HOST as well as a Proposed HOST Budget were introduced into the
minutes. Johnson gave an talk about the project and answered
questions from the CAC. The CAC requested a more accurate and
detailed statement of personnel and salaries than provided in the
Proposed Budget. The CAC also wanted to have the number of Seniors
served and its percentage of City residents, included in the
proposal. In addition information was requested about which other
funding possibilities were pursued. The CAC felt it needed more
information to come to a decision.
V2. Task Force of Battered Women
Farbman gave a brief talk on the proposal of the Tompkins County
Task Force for Battered Women. A submitted Problem Statement was
entered into the minutes. She was invited for a more detailed talk
at the next CAC meeting.
V. Ranking and Rating
More information needs to be distributed to the CAC before they can
rank and rate the activities. Therefore, the rating and ranking of
activities will take place at the March 25 meeting.
VI. Adjournment
The meeting was adjourned at 5:30 pm
C:\W\min\CACminut.311 .0
Community Advisory Committee
March 25, 1991 - 3:30pm
Second Floor Conference Room, City Hall
Present: Tom West, Pat Connor, Deirdre Silverman, Guy Gerard,
Clarence Reed, Lucy Brown, Carol Mallison, Steven Hertzberg, Ted
Bronsnick, Susan Cummings, Lucy Brown
Staff: Patricia Norton, Wies van Leuken, Herman Sieverding, Matthys
Van Cort
Others: Mary Lou Tenney from HOST, Joann Farbman of the TC Task
Force for Battered Women, Mattie Umscheid of CCETC, Paul Mazzarella
from INHS, Michael Koplinka-Loehr and Ethel Sequeira from the
Learning Web.
I. Call to Order
The meeting was called to order at 3:40 pm by Patricia Norton.
II. Approval of Minutes CAC Meeting of March 11, 1991
The minutes of the CAC meeting of March 11, 1991 were approved
unanimously.
Norton referred to her memo of March 21 that was sent to the CAC
members, which discussed the reasons for revising the CDBG
schedule. In addition she referred to her request for one more
meeting to review the INHS/Chartwell housing project and the Henry
St John Ramp program amendment. The Committee agreed to a meeting
on Monday. April 1, 1991 at 3:30 pm.
Norton explained that all presentations would be limited to 5
minutes with an additional 5 minutes for questions from the
Committee.
III. Housing Project
Norton introduced Paul Mazzarella from INHS. Mazzarella' s memo
dated March 21, 1991 regarding the House Recycling Project and a
site plan of the proposed Chartwell/INHS Housing Project were
distributed and entered into the minutes.
Mazzarella first updated the Committee on the INHS/Chartwell
project. INHS has held intensive meetings with Herman Sieverding
and Rick Coles about the project and specifically about ( 1) its
management, (2) the amount of money used for the project and the
amount earmarked for upkeep and repairs, and (3) the option
CAC minutes 2
March ,4, 1991
agreement for INHS to buy back the project after 15 years.
Mazzarella will give a more detailed presentation at the April 1
meeting.
Mazzarella then moved to the INHS House Recycling project and
explained the items in the memo and answered questions from the
Committee. The CD funding of the project will make the houses
available to low/mod income people; the recapture of the loan is
set up so that both the homeowner and INHS will share in the
appreciation gained.
IV Public Service Projects
1. Housing Options for Seniors Today
The Summary of the H.O.S.T. proposal was entered into the minutes.
HOST representative Mary Lou Tenney gave a brief explanation of the
project and answered questions. For now there are no income
guidelines for participation in the program, but HOST would conform
to HUD guidelines. Most of their clients are of modest means and
therefore they have no sliding scales. Matching people to become
a functional family unit is their greatest concern. Van Cort
stated that zoning regulations are no problem here.
2. Task Force of Battered Women
The proposal for the TC Task Force of Battered Women, dated March
20, 1991 was entered into the minutes. Farbman gave a brief talk
on the proposal and answered questions. She stated that a survey
of their clients showed that the biggest need was for more
counseling time. Mallison liked that the job was shared by 2
people.
3. The Learning Web
The proposal from the Learning Web, called "Proposal for support of
the H.O.T.T.E.A.M� prppjec&, at4cMarch 2�0,� 991,was`bentere dpi toil
the minutes. "' Cops `ka-Loehr and Seque~ira expiainec`I''the prooposal -1v.c„-4,d i,,,
and answered questions. Mallison stated that she had been waiting v � � �� �
for a program like this for a long time. Koplinka-Loehr explained ,7;; u,,,=
that the stipend is there to attract the homeless youth to the
program. This is the onl �,nncome they can legally receive w NV k' mac\
hQ .L— nceV1Sequeira stated that she sometimes has to try several apprentice programs before the right match is found.
V. Ranking and Rating
Norton explained the ranking and rating forms. She explained the
way HUD awards points to the application and what to look for in a
project with HUD' s point system in mind. The members discussed the
CAC minutes 3
March 24; 1991
(-2e tW r _ ck \t �,
,� Y�c 'Vy 4 min c��c..r�
2� c�ckcSrw, 0 U.,. (""1t c1 ?'cw co vm,-,1 c„k-
projects at length and in great detail. Possibilities for �-••-ti
accommodating more than one public service project were reviewed. '-"2-L-%
,. -, hk,.,.k ca
This was weighed against the merits of including only one complete ,oe.<< ,� ` r(_
proposal in the application. Norton advised the Committee to fill oku0. ,,
out the Ranking and Rating form very carefully, so that, if money .�tripe ec4
became available, a second public service project could be included 4 %.k.,,z_
in the application. All members present filled out their form and ( Ac
submitted it to Norton at the end of the meeting.
VI. Adjournment
The meeting was adjourned at 6 pm.
C:\W\min\CACminMA.031pwi2-ck `- (1`Vk,
/CO ,,cu.ck
0L.
Minutes of the Community Advisory Committee
April 1, 1991 - 3:30pm
Council Chambers, City Hall
Present: Tom West, Deirdre Silverman, Guy Gerard, Lucy Brown, Carol
Mallison, Ted Bronsnick, Sarah Adams, Gloria Landes
Staff: Patricia Norton, Wies van Leuken, Herman Sieverding
Others: Paul Mazzarella from INHS, Rick Cowles from Chartwell
Associates
I. Call to Order
The meeting was called to order at 3:40 pm by Patricia Norton.
II. Approval of Minutes CAC Meeting of April 1, 1991
The Committee requested 3 amendments to the minutes of March 25,
1991. (1) Under item IV-3 (The Learning Web) , the first sentence
should be followed by a new sentence "Two letters of recommendation
written by Learning Web HOTTEAM clients were distributed by
Koplinka-Loehr and included in the minutes. " (2) Under the same
item, the sentence "This is the only income they can legally
receive when they get public assistance" should be changed to "This
is the only income they can legally receive that will not be
deducted from their public assistance payments" and (3) under item
V, the sentence "The members discussed the projects at length and
in great detail" should be followed by the sentence " Gerard
requested that a thorough discussion of the projects prior to
filling out the Ranking and Rating form should become part of
normal procedure of the CAC. " At today' s meeting this request was
endorsed by the Committee. In addition, van Leuken stated that the
dates at the top of page 2 and 3 should be changed to March 25,
1991.
The minutes of the CAC meeting of March 25, 1991 were approved as
amended by a unanimous vote.
III. Staff Reports
Norton thanked the CAC members for the work they did so far. She
stated that she consulted with Sicherman regarding the inclusion of
part of the Task Force' s proposal as a second Public Service
project and that he felt that it would enhance the application. If
included, the Task Force' s proposal would have to be rewritten.
CAC Minutes
April 1, 1991
Norton further stated that HUD had not issued a deadline for the
application, but that the CD staff would continue according to the
revised schedule and that a proposal would be presented to Common
Council at their meeting of May 1.
Norton explained her memo, dated March 28, 1991 summarizing the
results of the ranking and rating of the projects. This memo was
entered into the minutes. She reminded the Committee that the
results did not include the INHS/Chartwell project, which will be
discussed and rated today. Gerard and others on the Committee
thanked Norton for informing them of the results of the ranking and
rating.
IV. Housing Project - INHS/Chartwell Associates
Norton introduced Paul Mazzarella from INHS and Rick Cowles from
Chartwell Associates. She explained that meetings to finalize the
agreement between INHS, Chartwell and the City had been taking
place up to the last minute and therefore it had not been possible
to distribute the final document before today' s meeting.
Mazzarella's memo dated March 28, 1991 regarding the Chartwell/INHS
Housing Project was distributed and entered into the minutes.
Mazzarella explained the memo to the Committee and summarized the
latest changes in the proposal. Chartwell Associates' ownership of
the project for 15 years will allow them to take advantage of tax
write-off' s, which is one factor which makes this project possible.
Bronsnick observed that after the period of 15 years a buyer from
the private sector could buy the project and assume the conditions
to keep the project affordable. Mazzarella agreed.
Gerard and Brown voiced concern about the notification of the
tenants should the rents increase beyond affordable limits.
Mazzarella answered that a reasonable notification period like 6
months would be included in the agreement.
The costs of the project itself is estimated at $43 per square
feet. Adams expressed concern at the quality of the design.
Mazzarella answered that the result most likely will be a basic
looking project but that every effort will be made to make it
attractive to its tenants. INHS will make annual inspections of
the project. The Chartwell Group will make repairs based on INHS'
findings.
Brown requested that the minutes reflect her concern that not only
attention is paid to hiring minority contractors, but also to
whether contractors have an affirmative action program for hiring
2
CAC Minutes
April 1, 1991
minorities. She would like to see an accounting of minorities on
the job sites.
Mazzarella explained that when CD funds are used in construction,
HUD' s regulations go into effect. However HUD looks only at
ownership of the contracting business, not at whether minorities
are hired by the business. He stated that there are no legal
requirements for businesses to hire minority people. Norton will
further check on this issue and report on any further findings.
IV-2. Ranking and Rating
Norton explained the ranking and rating form for the INHS/Chartwell
project. She stated that there is no competition among the housing
proposals. HUD will look favorable on the Housing component
because it addresses both home ownership and rentals. It will
bring 22 new units on the market and CD funds are the catalyst in
both projects. The Committee discussed the project. Adams voiced
concern about the design and its spin-off effect. Mallison
explained that Ithaca does no have many abandoned buildings any
more for INHS to rehabilitate. After review INHS decided that to
create 14 units through this project made more sense. She
continued saying that the Chartwell project will improve the
Spencer Street neighborhood. The project will be build in part on
commercially zoned land, thereby increasing the residential area in
the neighborhood. Brown stated that landscaping with ample
greenery could improve the project and shield it from the
commercial area.
All CAC members present handed in their ranking and rating form at
the end of the meeting.
V. Program Amendment Henry St. John Ramp
The request from INHS, dated March 20, 1991 for the 1987 CDBG West
Hill Loan Funds to be reprogrammed and used for the completion of
the 2 ramps of the Henry St John building, was entered into the
minutes. Mazzarella answered questions from the Committee. He
explained that the unused portion of the Loan Funds represented the
approximate value of one homeowner loan. Norton explained that the
reprogramming would also meet part of HUD' s threshold requirements.
Silverman moved and Gerard seconded a resolution to approve the
request.
3
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CAC Minutes
April 1, 1991
Resolved, that the CAC approves the request for the reprogramming
of the 1987 CDBG West Hill Loan Funds and the use of these
funds for the completion of two handicapped accessible ramps
for the Henry St. John Building.
Approved unanimously.
Mazzarella thanked the CAC for its support. Gerard stated that the
CAC thanked INNS for its work for the community.
VI. Adjournment
Norton stated that this was the last of the scheduled CAC meetings.
The IURA/CDA would review the CAC reccommendations at their meeting
of April 2, and then in turn sent along their reccommendations to
Common Council. Common Council will review the application first
at the Planning and Development Committee meeting on April 15 and
then at their meeting of May 1, 1991. Norton asked the members
to attend the April 15 meeting. She then asked whether the CAC
members wanted to meet on a quarterly basis from now on. Mallison
stated that it would be better to meet after new projects had been
submitted.
Norton reviewed her outreach efforts for the CAC. The Committee
approved of her outreach work. They thanked her for chairing the
meetings in a way that allowed them to fully participate in the
review and decision making process.
The meeting was adjourned at 5 pm.
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Minutes of the IURA/CDA
Tuesday, June 4, 1991, 4 pm
Council Chambers, City Hall
Present: Benjamin Nichols, Chair, Anne Jones, Doug Dylla, Clarence
Reed, Susan Cummings
Staff: Matthys Van Cort; Patricia Norton except for item VI-A, Wies
van Leuken except for item VI-A, Chuck Guttman.
Others: Chris Griffin and Stanley Goldberg from Center Ithaca for
item V, Ralph Nash, Attorney for Katherine Evans for the beginning
of item VI-A.
I. Call to order
The meeting was moved to the Third Floor Conference Room at the
request of the Chair, Benjamin Nichols. He called the meeting to
order there at 4:05 pm.
II. Approval of Minutes of May 7, 1991
The minutes of May 7, 1991 were approved unanimously.
III. Chair Reports
No reports
IV. Report Executive Director
Van Cort explained to the Agency that it had become the custom to
tape the IURA/CDA meetings. However, according to staff the tapes
have never been consulted. Van Leuken does not use them for
subscribing the minutes. After consulting the City Attorney, Van
Cort proposed to stop taping the IURA/CDA meetings. Guttman
confirmed that there was no legal requirement to tape the meetings.
The Mayor stated that the minutes become a legal document after the
Agency approved them. The agency agreed to stop tape recording
the meetings.
RESOLVED, that the IURA/CDA no longer requires that their meetings
will be recorded on tape.
Approved unanimously.
Minutes IURA/CDA
June 4, 1991
V. Center Ithaca
Stan Goldberg and Chris Griffin from Center Ithaca were introduced
to the Agency. Goldberg handed out a brochure detailing future
expansion of the Center. This brochure was entered into the
minutes. Goldberg gave a status report on the Center. He
explained that most of the Center, i.e. retail, apartments and food
court/atrium are occupied but that renting the basement is a
persistent problem. The building code allows neither storage, nor
assembly in this area.
Goldberg explained that the mixed use in the Center is unusual;
there is ambiguity in the State Code regarding mixed use buildings.
Therefore the Ithaca Building Department has to make an original
determination for every request presented to them.
He further stated that Citizens Savings Bank had been extremely
flexible concerning their loans to the Center.
He proceeded to discuss plans for the use of the space under the
City parking Garage on Green Street. The projected cost of the
projects is around $2 million or $30 per square foot. He hopes to
house factory outlets at that location. He cited problems
connected with the plan such as opposition from the Ithaca
retailers, and real and mistaken perceptions about the business
climate in Ithaca, Tompkins County and the State of New York. Some
local banks presently are not financing commercial enterprises.
He summed up his presentation by saying that they have looked into
every possible avenue and that they will continue to do so.
VI-A. Budget and Administration - Contract CD Coordinator
Executive Session
At the beginning of the Executive Session, Ralph Nash gave a
statement to the Agency on behalf of his client Katherine Evans.
Action taken:
RESOLVED, that the IURA/CDA extends the current contract with
Coordinator Patricia Norton till June 28, 1992, granting her
a step increase based on theevaluation of her work of the last
6 months by the executive director, and in addition she is
granted full health benefits as detailed in the CD manual.
Approved 4-1, with Jones voting "no" .
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Minutes IURA/CDA
June 4, 1991
VI-B. Financial Statement
The Small Cities Grants Summary for May 1991 was entered into the
minutes.
VII-A. Staff Reports
1. Report 1991 CD Application
The memo from the HUD-Buffalo office, dated May 24, 1991, granting
a waiver of the threshold requirements for B-87-DH-36-0302 and B-
89-DH-36-0078, was entered into the minutes.
VII-A, 2. CHAS - recommendations
The memo from Norton, dated June 3, 1991, regarding the Strategy
for CHAS, was entered into the minutes.
Reed moved and Cummings seconded a resolution to accept the
recommendations for the methodology for competing the CHAS.
RESOLVED, that the IURA/CDA approves the recommendations for CHAS,
as outlined in the Memo of June 3, 1991, by Norton.
Approved unanimously.
The Agency requested that all CAC meetings regarding the CHAS be
advertised. Dylla stated that he still hoped to get a group of
people together for an intensive brainstorming session on the CHAS.
VII-A, 3. Conflict of Interest - Steve Hertzberg
The 3 communications regarding the Conflict of Interest of CAC
member Steve Hertzberg, were entered into the minutes. They were
( 1) the May 30, 1991 memo to the IURA/CDA by Norton, (2) the April
29, 1991 memo from Paul Mazzarella of INHS to Norton, and (3) the
May 23, 1991 opinion of City Attorney Pat Kennedy given to Norton.
The proposed resolution regarding the conflict of interest was
moved by Dylla and seconded by Cummings.
WHEREAS, the IURA/CDA has reviewed the materials presented
concerning the request for exception for Steve Hertzberg from
HUD' s Conflict of Interest regulations, and
WHEREAS, the Assistant City Attorney has presented her opinion
that granting the exception would not be in violation of
either state or local laws, a prerequisite to HUD' s
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Minutes IURA/CDA
June 4, 1991
consideration of granting the requested exception,
NOW THEREFORE BE IT RESOLVED, that the IURA/CDA authorizes and
directs staff to submit the formal request for an exception to
HUD.
Approved unanimously.
VII-A, 4. Cherry Street Lease Amendment (Vector Magnetics)
Norton explained that Vector Magnetics was owned by 2 partners.
One partner wants to sell his share to the other partner, which
means that their lease with the City has to be amended, to reflect
this change.
Reed moved and Cummings seconded to move a resolution to approve
the lease amendment.
RESOLVED, that the IURA/CDA approves amending the lease with Vector
Magnetics, Inc. , changing the number of leaseholders from two
to one.
Approved unanimously.
VII-B. Old Business
Jones reminded the Agency that it had been a while since the
shelter for the Task Force for Battered Women had been visited by
the Agency. Norton offered to arrange a visit to the shelter.
She added that she had been in regular contact with the Task Force
Staff these last months. Cummings suggested that annual visits be
made.
VIII. Adjournment
The meeting was adjourned at 5:45 pm.
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Avrc4-).e._0 `"e-11
Minutes of the IURA/CDA
Tuesday, July 2, 1991, 4 pm
Third Floor Conference Room, City Hall
Present: Benjamin Nichols, Clarence Reed, Anne Jones, Doug Dylla
Staff: Patricia Norton, Herman Sieverding, Wies van Leuken
I. Call to order
The meeting was called to order at 4:15 pm.
II. Approval of Minutes of June 4, 1991
The minutes of June 4, 1991 were approved with one change,
"valuation" on page 2 was changed to "evaluation" .
III. Chair Reports
No reports.
IV. Staff Reports
1. Report CD Application
Norton reported on the completion of the 1991 CDBG Grant
application. She explained that Sicherman wrote the first part of
every section, the sponsors provided the documentation for their
respective project and she supplied the statistical information and
assembled the application. She stated that we will know by
September 15, 1991 whether the application was funded. In the mean
time work will commence on all proposed projects.
The Agency congratulated the CD Staff on their work.
IV-2. CHAS - report
The memo from Norton, dated July 1, 1991 regarding the Agenda for
the first CHAS/TAG meeting was entered into the minutes. Norton
stated that a 5 member technical advisory group was appointed,
called the CHAS Technical Advisory Group. Their first meeting is
scheduled for July 3, 1991.
Norton further stated that she wrote a memo to the CAC members
advising them of their role in the CHAS process.
Minutes IURA/CDA
July 2, 1991
Presently she is collecting existing information on affordable
housing in the City of Ithaca.
The Mayor expressed interest in citizen participation. He
requested a general meeting of a broad spectrum of people to help
formulate the issues which might be addressed in the CHAS. It was
suggested that the CAC, Common Council, the Rental Housing
Commission, the Planning and Development Board and possibly others
should be invited to participate in this meeting. The meeting
should be scheduled after the CHAS TAG had their first meeting.
Dylla agreed to moderate such a meeting. He suggested that a draft
of CHAS requirements be presented to the participants to provide
direction. In addition he proposed to structure the meeting so
that speakers would be limited to 2 minute presentations and would
provide a written copy for the record.
Norton said that directions from HUD for the CHAS so far had been
incomplete. She recommended that Sicherman review the final draft
prior to its submission to HUD.
IV-3. Visit Task Force Shelter
The Agency agreed that Reed and Jones represent them on the
Agency' s visit to the Task Force Shelter. A visit was arranged for
July 10.
V. Budget and Administration-Financial Statement
The Small Cities Grant Summary of June 1991 and the 1991 YTD CD
Loan Balance Sheet were entered into the minutes. The Agency
approved the format of the Summary.
VI. Economic Development
1. Fall Creek Associates
The Agency received an update on the financial status of Fall Creek
Associates from Sieverding and heard the recommendations from the
Economic Development Committee. The Agency decided to formally
assign the leases in August of 1991, whether the restaurant
business was sold or not.
VI-2. Carpenter Business Park
Sieverding gave a summary of the proposal he received from Ithaca
Plumbing Supply, which had been discussed by the Economic
Development Committee. The Agency concurred with the Committee
2
Minutes IURA/CDA
July 2, 1991
that the project merited consideration even though it does not
quite fit the City recommendations for an appropriate business for
the Carpenter Business Park. They requested more information on
the project for further review.
VII. Other Business
1. StayHome HealthCare, Inc.
Jones asked for an update on the status of the loan to StayHome
HealthCare, Inc. Norton gave a summary of the history of this loan
and added that the formal offer of the last loan made at the
recommendations of the IURA/CDA had been the last communication to
date.
VII-2. Unused Economic Development Funds
The Agency recommended that CD Staff put together a program to use
the unused Economic Development Funds. Reed suggested to arrange
a meeting with the different people and organizations working with
businesses which might qualify for a CD loan.
Dylla suggested that use could be made of empty office spaces, and
that attempts be made to link Economic Developments funds to that
space.
It was also proposed that the Economic Development Committee draft
an RFP soliciting proposals in applying for Economic Development
funds.
VIII.Adjournment
The meeting was adjourned at 6pm
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216 (q�
Minutes of the IURA/CDA
Tuesday, October 1, 1991, 4 pm
Third Floor Conference Room, City Hall
Present:
Benjamin Nichols, Clarence Reed, Doug Dylla, Susan Cummings
Staff: Patricia Norton, Matthys Van Cort, Wies van Leuken
I. Call to order
The meeting was called to order at 4:15 pm, by the Chair Ben
Nichols.
VI. Approval of Minutes of August 6, 1991
The minutes of August 6, 1991 were approved with one change,
"$2000" on page 2 was changed to "funds". In answer to a question
from Jones, Norton confirmed that the 1987 City contract with the
Shelter does not stipulate that funds should be set aside for
maintenance.
II. Staff Reports
The memo from Norton to the IURA/CDA, dated September 25, 1991 was
entered into the minutes.
II- 1. 1991 CDBG - Report
Norton announced that HUD had approved the complete 1991 CDBG
Application. The City's application ranked first among the 16
comprehensive applications received. Norton briefed the meeting on
the progress of the various projects of the 1991 CDBG Application.
Cummings expressed surprise at the high ratings HUD gave to this
year's application.
II- 2. CHAS - Report and Resolution
The September 25, 1991 CHAS draft was entered into the minutes.
Norton gave an update on the progress of the CHAS. She will
prepare a final draft next week incorporating the comments she
received so far. She listed the changes made since the September
25 draft was mailed. Norton explained the need for the public
review period and listed the meetings scheduled to complete the
process, including the Public Meeting scheduled for November. The
Agency agreed to meet October 15, 1991 to review the CHAS draft.
IURA/CDA Minutes
October 1, 1991
Van Cort stated that Dan Hoffman wanted Common Council to take some
action on the CHAS. Hoffman will discuss this with the Mayor
tomorrow. The Mayor stated that members of Common Council should
have enough time to review and comment on the CHAS. The CHAS will
be presented to Common Council's Planning and Development Committee
at their October meeting. Norton stated that she is sending the
CHAS draft to all people who have expressed an interest so far.
Dylla commented that the State CHAS has as its number one priority
new construction for the homeless. Dylla disagreed with this
priority and suggested that a response be sent to the State to this
effect.
Jones stated that on page 16 of the CHAS a correction should be
made in item #3. The Family and Children Services has so far been
unable to rent apartments for homeless teens. A lengthy discussion
followed about the difficulties of placing teenagers in rental
housing and the problems caused when the services of the various
organizations do not dovetail nicely into each other. Reed agreed
with Dylla that the various parties should sit down with the Mayor
who could help negotiate a solution. The Mayor called the meeting
back to order.
Reed moved and Cummings seconded a motion to set the date for the
public review period for the CHAS.
RESOLVED, that the IURA/CDA has determined that the 60 day public
review period for the CHAS should begin October 2, 1991.
Approved unanimously.
III. Economic Development
1. Challenge Industries - Decision on project documents
Norton explained that she consulted Sicherman on this matter and
would like to propose that a lien on the equipment serve as the
security for the loan. The Agency agreed.
III- 2. Staff meeting on ED, September 17, 1991 - Report
Dylla gave a report on the Staff Meeting that was held on September
17, 1991 to discuss economic development issues. He stated that
the meeting had concluded that the Agency needs to play a more
active role. He proposed to form a focus group of key
representatives to develop guidelines.
2
IURA/CDA Minutes
October 1, 1991
Cummings stated that the City needs to help with start up space
because the high costs of available space are an overwhelming
obstacle for new businesses.
The Agency agreed that the Economic Development should take the
necessary steps to develop Economic Development Guidelines.
IV. Neighborhoods and Housing - 1992 Housing Project - Report
Norton reported on the staff meeting held on September 30, 1991 to
discuss housing issues. It had been agreed at that meeting to sent
an RFP to local housing providers and developers.
Dylla stated that the inventory on available land is being updated.
V. Budget and Administration
1. Fall Creek Associates
Executive Session
Action taken:
Cummings moved and Reed seconded a resolution.
WHEREAS, the IURA/CDA has reviewed the financial status of Fall
Creek Associates and found them delinquent in their payments.
Now therefore be it
RESOLVED, that the IURA/CDA has authorized Staff to contract for
the enforcement of the terms of the loan agreement.
Approved unanimously.
V- 2. Section 17 Loan subordination - Resolution
The letter from Household Finance to Norton, dated September 9,
1991 was entered into the minutes.
The Agency discussed the matter. They requested information on
cash flow and forwarded the matter to the Economic Development
Committee, for their approval pending positive outcome of a finance
analysis.
3
IURA/CDA Minutes
October 1, 1991
Dylla moves and Jones seconded a resolution to approve the request
for loan subordination.
RESOLVED, that the IURA/CDA approves the request for the Section 17
Loan Subordination by E. Johnson, contingent upon positive
results of the review of her pro forma by Staff and Economic
Development Committee.
Approved unanimously.
If the results of the finance check are negative, efforts should be
undertaken to help Johnson with alternative financing.
III- 3. Pipe Welding - Resolution
The Agency discussed the proposal and requested more information
before they could make a decision. They requested information on
the conditions of the original agreement, about the number of jobs
created or lost due to this transaction and about the rent paid by
the new tenant. Norton will take this information to the next
Economic Development meeting.
III- 4. Financial Statement
The Small Cities Grants Summary of September 1991 and the 1991 YTD
Loan Balance Sheet were entered into the minutes. Norton stated
that 1990 Admin costs will be supplied by 1989 funds. This is
appropriate as staff time is often spent on 1989 activities. The
Agency agreed.
VII. Other Business
No reports.
VII. Adjournment
The meeting was adjourned at 5:45 pm
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4
Minutes Ithaca Urban Renewal Agency/Community Development Agency
Tuesday, October 15, 1991, 4 pm
Third Floor Conference Room, City Hall
Present: Benjamin Nichols, Anne Jones, Doug Dylla, Chuck Guttman,
Matthys Van Cort, Patricia Norton, Wies van Leuken
I. Call to order
The meeting was called to order at 4 pm by the Chair, Benjamin
Nichols.
II. Executive session
Action taken: The Agency recommended that the City Attorney' bring
the following information to the attention of the attorney of
Katherine Evans. The Agency approved payment of Katherine Evans'
accountant fees up to $500.00. The Executive Director will prepare
and sign a letter of recommendation. This letter will be co-signed
by the Nichols as chair of the Agency.
III. Review of CHAS Draft
Norton listed the comments she received on the CHAS draft since the
Agency last met and since the current draft was mailed. She
explained the format of the document that was required by HUD.
The CHAS draft was discussed in detail by the Agency. Nichols
requested that affordable housing be listed as a Need. He
requested that the Citizens Participation Process be mentioned. He
further asked about the upfront costs for renters and home buyers
and made mention of the Revolving Loan Fund which the County
Affordable Housing Group is discussing. In response to questions
Norton clarified some of the language used in the document. She
acknowledged that there was a lot of cooperation between the County
and the City in the preparation of this draft, even though the
County is writing up their own CHAS. All comments from the Agency
will be included in the final draft.
RESOLVED, that the IURA/CDA approves the CHAS draft and recommends
submission to HUD for their review.
Approved unanimously.
Norton stated at the Agency' s request that no comments were
received on the basis of the ad in the newspaper.
A copy of the draft will be mailed to the Planning and Development
Committee and to the CD consultants.
Minutes IURA/CDA
October 15, 1991
IV. Pipe Welding Supply Co. , Inc
The letters pertaining to Pipe Welding Supply Co, Inc. , dated
September 17 and October 9, 1991 were entered into the minutes.
The Agency reviewed the lease request and recommended that a copy
of the lease with the Company be sent to the new occupant together
with a letter from staff calling attention to particular sections
of the lease.
Guttman advised that new leases should contain a paragraph on the
subject of subleases.
V. Adjournment
The meeting was adjourned at 5:15 pm.
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Minutes Ithaca Urban Renewal Agency/Community Development Agency
Tuesday, December 3, 1991, 4 pm
Third Floor Conference Room, City Hall
Present: Benjamin Nichols, items II through end, Anne Jones, Doug
Dylla, Susan Cummings, Matthys Van Cort, Herman Sieverding for
items I and II-1, Patricia Norton, Wies van Leuken and Kathy Hovis
from the Ithaca Journal for report on executive session, item III.
I. Call to order
The meeting was called to order at 4:10 pm by the Acting Chair,
Susan Cummings. She then turned over the meeting to the Chair,
Benjamin Nichols.
II. Approval of Minutes of October 1, 1991 and October 15, 1991
The minutes of October 1 and 15, 1991 were approved unanimously.
III-1. The Annex
Executive session
Action taken:
Dylla moved and Jones seconded a resolution requesting Common
Council to change the guidelines for the sale of the City Hall
Annex.
WHEREAS, the IURA/CDA has marketed the City Hall Annex for about a
year, and
WHEREAS, the IURA/CDA is at present not in receipt of a successful
proposal, and
WHEREAS the IURA/CDA has concluded that the conditions set for the
sale by resolution of Common Council have hindered its efforts
to sell the Annex, therefore be it
RESOLVED, that the IURA/CDA recommends to Common Council to change
the sale's conditions and to authorize the Agency to sell the
City Hall Annex to the highest bidder by sealed bid while
reserving the right to reject any of all bids and retaining
the condition that any changes to the exterior facade of the
building be subject to review by the I.L.P.C.
Approved unanimously.
a `
Minutes IURA/CDA
December 3, 1991
The agency further recommended that notices advertising the Annex
be placed in January 1992 and that bids be accepted in March, 1992.
III-2. Fall Creek Associates
Executive Session
Action taken:
Dylla moved and Jones seconded a resolution to change IURA/CDA
resolution #666.
RESOLVED, that the IURA/CDA revokes resolution #666 and authorizes
staff to explore alternate measures to enforce the terms of
the contract with Fall Creek Associates.
Approved with one abstention.
Staff was requested to investigate the consequences of the
different legal procedures with the Assistant City attorney.
IV. Staff Reports
1. 1991 CDBG Project Contracts
Norton briefed the agency on 3 contracts prepared for projects of
the 1991 CDBG Grant. Contracts for Challenge Industries, the Task
Force for Battered Women and the Learning Web have been approved by
the respective legal counsels.
Dylla moved and Cummings seconded a resolution to approve the 3
contracts.
RESOLVED, that the IURA/CDA authorizes and directs the Mayor to
sign the contracts for Challenge Industries, Inc. , the Task
Force for Battered Women, and the Learning Web.
Approved unanimously
IV-2. HUD PAR
Norton discussed the review letter from HUD on the City's
performance on the open grants from 1987, 1989 and 1990. Norton
stated that the economic development funds remaining in the 1987
grant will have to be allocated before the next application is
submitted to HUD. There are a few possibilities for Economic
Development projects. The Agency concurred that if funds are not
committed by January 1992, their use should be changed to open up
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Minutes IURA/CDA
December 3, 1991
other possibilities. The mayor mentioned a neighborhood job
program for teenagers as a possibility.
The 1989 grant has 2 uncompleted projects, of which one, Hi-Way
Hi-Fi, is nearing completion. The other one, Mutual Housing,
project is assembling its funding as was reported by Dylla. Van
Cort reported that there were some problems with the financing
package.
IV-3. Rating and Ranking of 1991 CDBG Application
Norton listed the points awarded for the various projects in the
1991 CDBG application. The City scored highest on the creation of
new housing units.
V. Economic Development
1. Economic Development Outreach
Norton reported on the outreach she is doing in preparation of the
1992 CDBG Application. She has written to area loan officers and
accountants. She has met with Michael Stamm of TCAD and Dorothy
Huey of Agora. Information on the Economic Development funds has
been mailed to their clients.
V-2. Appointment Economic Development Committee
This item was removed from the agenda.
VI. Housing and Neighborhoods
1. Housing RFP
Norton stated that the deadline for the Housing RFP is December 6,
1991. She is expecting several proposals. A meeting of the
Neighborhoods and Housing Committee will be called to review the
proposals.
VI-2. Section 17 Loan Program
Norton reported on the reorganization of the Section 17 Loan
Program. She stated that additional files were located. These
files contained information showing that the program had been
carried out without incurring the substantial losses as had
previously been reported. All other errors have been corrected,
the landlords have been contacted and so far there have been no
problems settling the outstanding accounts.
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Minutes IURA/CDA
December 3, 1991
VII. Budget and Administration - Financial Statement
The Small Cities Grants Summary of November 1991 was entered into
the minutes.
VIII. Other Business
No reports
IX. Adjournment
The meeting was adjourned at 5:15 pm.
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