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HomeMy WebLinkAboutMN-IURA-1997 ??saved ��•.�en Minutes of the Ithaca Urban Renewal Agency Thursday, February 13, 1997, 11AM Third Floor Conference Room, City Hall Present: Alan Cohen for Item 1, 2 and part of 3, Bill Myers for items 1, 2, and part of 3, Doug Dylla, Pam Mackesey, Brad Nelson, Rick Gray, Thys Van Cort for Item III-1, Paul Stevenson, Martha Armstrong, Wies van Leuken 1. Call to order The meeting was called to order at 11:05 am. Stevenson announced that there will be a community build for Conway Park on April 26, 1997 . Stevenson informed the Agency that Marcia Fort had resigned from the CEO Loan Committee. He asked the Agency' s help with filling the vacancy. 2 . Regular Business 2a CD Staff COLA EXECUTIVE SESSION Action taken: The IURA approved the resolution regarding the 1997 COLA for CD Staff. WHEREAS, the IURA has in the past provided cost of living increases (COLA) to the community development staff at comparable levels to that of the City employees, and WHEREAS, the City contract provides for a three percent (3%) increase for City employees in 1997, now BE IT RESOLVED, the IURA authorizes a three percent cost of living increase to the community development staff retroactive to January 1, 1997 . Approved Unanimously. 2b Approval of Minutes No reports Minutes IURA February 13, 1997 3 . Strategy Session: The Work of the IURA a. SWOT Analysis (Strengths, Weaknesses, Opportunities, Threats) of the IURA b. Discussion of the IURA Work Program-- Constraints and Opportunities c . Discussion of the IURA' s Role in Revitalizing Neighborhoods and Furthering Economic Opportunities Stevenson explained that at Dylla' s suggestion the discussion would start off with a "SWOT Analysis . " SWOT stands for Strengths, Weaknesses, Opportunities, Threats . A SWOT Analysis is a tool to focus on the issues confronting an organization. After the issues in each category are identified, connections should be found to determine how strengths match threats etc . , and how to address issues derived from the exercise . The strategy session was moderated by Martha Armstrong. The Agency identified the following items during the discussion. I. INTERNAL STRENGTHS Good staff The granting of a multiyear grant gives the CDBG program a future. Established record of successful implementation Holistic approach to solving problems II. EXTERNAL STRENGTHS Strong non-for-profit community organizations to act as subgrantees Institutions of learning in community Cultural assets IURA Consultant TCAD's move to a more central role in the development of the whole community Good housing solutions for low and moderate income (L/M) people III . INTERNAL WEAKNESSES Too many funds to be reprogrammed. Lack of diversity of the Agency Few candidates for CD Revolving Loan Fund Lack of consistent planning Small staff Poor opportunities for L/M jobs Limited knowledge of other community's strategies Use of one funding source only Limited ability to help organizations with technical assistance Increase of projects which are administered in-house 2 Minutes IURA February 13, 1997 IV. EXTERNAL WEAKNESSES Diverse community brings forth unusual projects which are subject to approval of a traditional review process Perception that downtown is not a desirable place to live. V. INTERNAL OPPORTUNITIES Multiyear funding base allows for planning opportunities Increasing administrative lines Partnership with non-for-profits to provide technical assistance Increased focus on economic development by Common Council VI. EXTERNAL OPPORTUNITIES Innovative Community Reconsideration of LDC in light of proposed State take over. Reconsideration of alternative funding The community wide strategic plan spearheaded by United Way Completion of Westend construction and waterfront development Cornell University's Office for Economic Development VII. INTERNAL THREATS Losing CDBG funding as a result of lack of performance. VIII. EXTERNAL THREATS The proposed takeover of the CDBG program by NYS A State takeover could cause a two year disruption and will change the priorities of the program, such as fewer housing projects and larger ED projects An early payoff of the Eddygate Loan The diverse Community Lack of jobs for L/M people. The Agency reviewed the items discussed so far and moved to discuss connections and solutions. CONNECTIONS, ACTIONS AND SOLUTIONS I. Van Cort will discuss with Sieverding and TCAD the possibility of making stronger links between the City and TCAD. II. The Agency determined it is necessary to create a pipeline for projects. To achieve this it will be necessary to create a very close relationship between a City staff member and the targeted area and for this staff member to be known as a facilitator. III. There should be a regular survey of housing conditions as was done by INNS before 1995 . 3 Minutes IURA February 13, 1997 IV. IURA members will report on programs from other communities . V. Investigate outsourcing CD projects (like to WORK/Rural opportunities) VI. Review increasing the cap on the CDR Loan Fund The Agency discussed a number of possibilities for job creation. JOB CREATION I. Build a Spa II. Set up a Cooking School III. Advertise Ithaca as the tourist destination for gay and lesbian people IV. Use the Ithacare building for one of the above purposes VI. Build a Cannery in Ithaca Next the agency discussed how to better review and monitor projects . REVIEW and MONITORING I. There is a great need for jobs that allow people the opportunity for a full life II. Projects should be judged for the staff time they require III. Non-traditional projects will require more staff time than traditional ones IV. Develop a system to determine the effectiveness of a project V. Staff will give regular update reports to the Agency The Agency agreed to take time at the next meeting to discuss the following items: Monitoring projects Evaluation, Intake, Priorities Pipeline for Trends Analysis Key Goals Economic Development Analysis 4 . Adjournment The meeting was adjourned at 12 :40 . (H\Win\W\Min97feb.DOC) -hr°4-e-c‘' c211 4 Lk kvAq-1 t?In/y.)4-&IAmm.L e- Minutes of the Ithaca Urban Renewal Agency Wednesday, March 26, 1997 at 9AM Third Floor Conference Room, City Hall Present: Susan Cummings, Bill Myers, Pam Mackesey, Brad Nelson for Items V - XI, Thys Van Cort for Item IV - XI, Herman Sieverding for Item I - IV, Paul Stevenson, Martha Armstrong, Wies van Leuken I. Call to order The meeting was called to order by the vice-chair Susan Cummings at 9 :05 AM. II . Approval of Minutes The minutes of the IURA meeting of 2/13/97 were distributed. III . Strategic Planning The next strategy session will take place during the April meeting. It was decided to invite Doug Dylla to participate. A draft resolution of appreciation for Dylla' tenure a the Agency will be reviewed at the April meeting. Dylla's term ended in early March of 1997 . IV. Cherry Street Industrial Park Request for lease modification/Perfect Screen Printers Sieverding briefed the Agency on the request for a lease modification by Jonathan Gould's attorney. Gould leases a site at Cherry Street Industrial Park for his business Perfect Screen Printers . Sieverding stated that Gould started construction on the site prior to approval of the project's financing and therefore the request has a certain urgency. The requested changes are a result of a SBA loan guarantee. The changes concern job creation and reporting requirements and are more restrictive than the current lease terms, particularly in terms of job creation. While the Agency required three jobs to be created, SBA requires six. . U e&sOA Mackesey moved and Summangs seconded a resolution to approve the requested lease modification as attached to the minutes . The resolution was approved with Cummings abstaining. RESOLUTION ITHACA URBAN RENEWAL AGENCY March 26, 1997 Approval of request for modification of lease agreement between the Ithaca Urban Renewal Agency and Jonathan Gould of Perfect Screen Printers for "Parcel A" of Cherry Street Industrial Park RESOLVED, that the Ithaca Urban Renewal Agency approves the request for modification, as attached to this resolution, of the lease agreement between the Ithaca Urban Renewal Agency and Jonathan Gould of Perfect Screen Printers for "Parcel A" of Cherry Street Industrial Park. CERTIFIED 4 , " everding, Act' . Executive Director, IURA APAdI S I. - b1/1:i/1 4 161:010 bb I'1/:3215b BIXLER AND STUMBAR PAGE 02 • MODIFICATION TO LEASE ACMEENENT Made this day of March, 1997, by and between THE ITHACA URBAN RENEWAL AGENCY, established under the laws of the State of New York, with offices at 108 East Green Street, Ithaca, New York 14850 (hereinafter "Lessor" ) and JONATHAN GOULD PERFECT SCREEN PRINTERS 3 Highland Park Lane, Ithaca, New York 14850 (hereinafter "Lessee") WHEREAS, the parties hereto have previously entered into a lease agreement concerning property located at Cherry Street, Ithaca, New York, which lease is dated November 8, 1995, and WHEREAS, the property which is the subject of said lease is described as "Parcel A" in a survey map of Allen T. Fulkerson of T.G. Miller, PC, which map is dated August 19, 1992, amended June 6, 1994, and amended November 5, 1996, and WHEREAS, the Lessee is in the process of constructing a building on said premises, and WHEREAS, the Lessee is desirous of modifying the lease to accommodate financing of the construction project, and WHEREAS, the Lessor has established that the modifications are consistent with the development of the Industrial Park, it is hereby agreed as follows: 1. Paragraph 4 of the lease is modified so that the term of the lease shall bn twenty-two (22) years. In all other respects, paragraph 4 shall remain unmodified. 1 b1/1.3/1yb4 bl:bb bb/'LliY15b B1XLER AND STUMBAR PAGE 03 2. Paragraph 5 is modified in its entirety as follows: The Lessor at its sole discretion and upon sixty (60) days notice to the Lessee may terminate this lease after three (3) years from the execution of this agreement provided that prior to termination of said lease, Lessee has not undertaken expansion of its operation and construction of new facilities at Cherry Street Industrial Park. Expansion and construction shall be defined as the construction of a 3,740 square foot building. The Lessor acknowledges that the building currently under construction on the premises is in compliance with this provision and that the completion of said building pursuant to the plans as approved by the Board of Planning and Development of the City of Ithaca on November 28, 1995 will satisfy this expansion requirement. It is the expectation of the parties hereto that the Lessee, based on its construction at Cherry Street, will increase its work force by three new full-time employees. The City will rely on the job creation requirements and reporting of these requirements of the Small Business Administration (Section 504 loan) which is providing financing and loan guarantees for financing of the Lessee's construction. Those requirements provide for job creation and retention based on one job for each $35,000 of investment/guarantee funds of the SBA. The Lessee at the time of the execution of the original lease had four full-time employees. 2 151/1J/1 77�i U1:00 bG I L f 3Llbb blALtt ANL 51 UMJJAK t'AbL 194 3. Paragraph 10 is modified as follows: Lessee shall not assign this lease or any interest therein to any party without approval of the Ithaca. Urban Renewal Agency; such approval will not be unreasonably withheld. Lessor consents to and approves of any assignment or transfer of the lease which may occur in the future to any lender who holds a leasehold mortgage on the premises, whether such mortgage holder acquires the lease by virtue of an assignment in lieu of foreclosure or by virtue of a foreclosure of its mortgage; and Lessor consents to any future transfer of the Lessee's rights and obligations under the lease to any immediate successor by assignment from the leasehold mortgage holder or from a referee in foreclosure of the leasehold mortgage. This approval is granted so long as the transferee of the Lessee's rights and obligations under the lease accepts in a written, recorded instrument the obligations of the Lessee under the lease as defined herein. The Lessor agrees not to retain or seize any assets for which a UCC-1 has been filed by a mortgagee of the leasehold interest on the premises described herein. 4. Paragraph 15 of the lease is modified by adding the following additional paragraph: Other provisions notwithstanding, for as long as there is a mortgage on the leasehold, Lessor, upon notification of the name and address of the mortgage holder will give notice of any default of the Lessee under this lease, whereupon the mortgage holder shall have 90 days from receipt of any notice to cure any 3 U1/.1-1/14 7y 171:5b bb/'L/3215b iS1XLtk AND STUMBAR PAGE 05 default before the Lessor may enforce its rights against the Lessee or the leasehold. 5. The provisions of the lease (a copy of which is attached hereto) not specifically modified by this Lease Modification shall remain binding on both parties. Dated: ITHACA URBAN RENEWAL AGENCY by: ALAN COHEN, IURA Dated: LESSEE by: JONATHAN GOULD PERFECT SCREEN PRINTERS STATE OF NEW YORK ) COUNTY OF TOMPKINS) - 'ss. : On this day of March, 1997, .before me personally came ALAN COHEN, to me known, who being by me duly sworn, did depose and say that deponent resides at Ithaca, New York, and that deponent is the Chairman of the Ithaca Urban Renewal Agency, the entity described in and which executed, the foregoing instrument; deponent knows the seal of said entity, that the seal affixed to said instrument is the seal of said entity; that it was so affixed by order of the Board of Directors of said entity; deponent signed deponent's name thereto by like order. NOTARY PUBLIC STATE OF NEW YORK ) COUNTY OF TOMPKINS) ss. : On this day of March, 1997, before me personally came JONATHAN GOULD, to me personally known, who, being by me duly sworn, did depose and says that he resides at Ithaca, New York, that he is the President of J. GOULD'S PERFECT SCREEN PRINTERS, INC. , the corporation described in, and which executed, the within Instrument, that he knows the seal of said corporation; that the seal affixed to said Instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation; and that he signed his name thereto by like order. NOTARY PUBLIC 4 Minutes IURA March 26, 1997 Gould' s access to his Cherry Street site uses a portion of MorOo' s site. To allow Gould access means that Moro will give up a portion of his leasehold. Even though this decision cannot benefit Mor , Cummings abstained from both the discussion and the vote on this matter to avoid the appearance of a conflict of interest. The resolution as attached to these minutes was approved with Cummings abstaining. 2 RESOLUTION ITHACA URBAN RENEWAL AGENCY March 26, 1997 Approval by the Ithaca Urban Renewal Agency (IURA) of the request for leasehold rights between Jonathan Gould and Joseph Moro WHEREAS, the IURA has previously executed leases for parcels of land at Cherry Street Industrial Park with Joe Moro and Jonathan Gould (Perfect Screen Printers) , and WHEREAS, the aforementioned leases contain provisions about non-assignability, and WHEREAS, said provisions are inconsistent with the designs of the Moro and Gould projects as approved by the Planning and Development Board on November 28, 1995, which design provides for a shared driveway on the south side of the lots and shared parking on the west side of the Moro parcel and the east side of the Gould parcel, and WHEREAS, Gould and Moro are desirous of reaching an agreement concerning the sharing of the driveway and parking, and WHEREAS, said agreement will require assignment of leasehold rights, it is hereby RESOLVED that Gould and Moro, lessees of the IURA shall have the right to make assignments of Cherry Street Industrial Park leasehold interests to each other provided that the assignments are consistent with the development plans approved by the Planning and Development Board. CERTIFIED ) 2 1 /_2///{7- He an Sieverding, Act Executive Director IURA Da 6 e Minutes IURA March 26, 1997 V. Downtown Dental Clinic The IURA received a request from Thom deLara of the Family Health Network to have their loan for the dental clinic converted to a grant. This is one of a number of concessions the Network is seeking to ensure the financial viability of the dental clinic . The Network has provided the Agency with financial statements to help them come to a decision. The statements include data from their other operations and therefore do not clearly address the cash flow of the clinic . The statements seem to indicate that some of the Network's enterprises loose money and some show a profit. The Dental clinic does not seem to be funded through profits from other operations. The IURA loan is not a very large part of the clinic's total debt service. The Agency expressed its commitment to keep the clinic open if at all possible. The Agency asked staff to first obtain complete financial statements for the clinic and then meet to discuss the request with Thom deLara, ED committee chair Bill Myers and a financial consultant. VI. CEO Program Staff informed the Agency that CEO consultants had been paid beyond their contractual limits during the time the .program was carried out between the end of the 1994 funding and the beginning of the 1996 funding cycles . The work output was also beyond that required by their contract. Agency members requested that the memo explaining this to them be revised to make the reasons for the overpayment more clear. Time sheets have been redesigned to keep better track of time input. Jeff Furman, CEO consultant, requested a reimbursement of $150 per month for the use of his office space for the CEO program. Myers moved and Cummings seconded a resolution to allow reimbursement for use of office space for CEO consultant Jeff Furman. RESOLVED, that the IURA approves the request by Jeff Furman to be reimbursed at the rate of $150 per month to be included in his contract for the CEO program. Approved unanimously. 3 Minutes IURA March 26, 1997 Stevenson stated that he had met with representatives from WORC, TCAD and Cooperative Extension about outsourcing the CEO Program. Myers proposed that the micro-enterprise programs of the area eventually be consolidated to ensure the future of micro-enterprise services . VII . Administration 1 . Attorney General Letter City Attorney Mariette Geldenhuys drafted a letter to the Attorney General on the terms for IURA members for the Agency's review. The Agency asked that the issue - Ithaca's ruling on term limits for Agency members - be addressed more directly in the letter. VII-2 . Temporary Administrative Services Stevenson informed the Agency that a person will be hired on a very short time basis to help the CD office catch up on its administrative backlog. VII-3 . CD Ad ministration Staff Contract No reports VII-4 . Financial Statements The financial statements dated January 1997 and February 1997, were entered into the minutes VII-5 . Appointments Stevenson announced the Mayor's appointment of Eric Lindstrom to the Economic Development Committee. He will replace Martha Armstrong. VIII . Abandoned properties Stevenson announced that progress is being made on the abandoned 402 Cayuga Street site. Cummings proposed developing an information package on property acquisition for future use. 4 Minutes IURA March 26, 1997 IX. CDBG Update No reports . X. Other business No Reports. XI. Adjournment The meeting was adjourned at 10 :45AM (H\Win\W\Min97mar.Doc) )1/efv4mLJ 5 1- Minutes of the Ithaca Urban Renewal Agency Thursday, April 10, 1997, 9AM Third Floor Conference Room, City Hall Present: Mayor Alan Cohen, Bill Myers, Pam Mackesey, Brad Nelson, Paul Stevenson, Martha Armstrong, Wies van Leuken I. Call to order The meeting was called to order by the chair Alan Cohen at 11AM. II. Approval of Minutes The minutes of the IURA meeting of February 13 , 1997 were approved as distributed. III. Continuation of Strategic Planning Process 1 . Connections and Linkages 2 . Discussion of Strategies Doug Dylla had been asked to attend the meeting to provide his input into the strategic planning process . However, he was out of town the day of meeting and thus unable to attend. Today' s strategic planning session is a continuation of the session of the February meeting. A that time the Agency had agreed to discuss Monitoring projects, Evaluation, Intake, Priorities, Pipeline for ED projects, Trends Analysis, Key Goals and Economic Development Analysis. Work programs for CD staff covering the next four months were distributed, so that Agency members could place the strategic process within the context of the other work underway in the CD office . The session was moderated by Martha Armstrong, and covered the following items . MISSION Creation of economic development opportunities Creation of stable and healthy neighborhoods Creation of housing and jobs Minutes IURA April 10, 1997 GOALS Create jobs for low and moderate persons . Improve Planning Diversify funding sources Improve existing housing stock, specifically for low and moderate income persons Converse multi-unit housing back to single family housing. Promote the existence of mixed income neighborhoods. Stabilize neighborhoods Promote the elimination of drugs and crime Avoid concentration of students Improve both the hard and soft infrastructure of neighborhoods Create a free paint program STRATEGY Involve students in neighborhood committees Outsource micro enterprise training Consolidate micro services IV. CDBG Update INHS has sold two of the house recycling properties on Cleveland Avenue. Another boarded up house should be acquired this month, as the revitalization process continues . V. Resolution Thanking Doug Dylla for Service to the IURA Cummings moved and Mackesey seconded a resolution thanking Dylla for his service to the IURA. WHEREAS, Doug Dylla was appointed to the Ithaca Urban Renewal Agency by Mayor Ben Nichols in July of 1990, and WHEREAS, Doug Dylla has been a dedicated member of the IURA and has served on the Housing and Neighborhoods Committee and also the Economic Development Committee, and WHEREAS, Doug Dylla has freely shared his expertise on housing and community development issues with the IURA' s members and staff, and WHEREAS, Doug Dylla has also been an advocate for planning and strategic development on the part of the IURA, with particular concern for the downtown neighborhoods, now 2 Minutes IURA April 10, 1997 THEREFORE BE IT RESOLVED, that the Ithaca Urban Renewal Agency thanks Doug for his years of service and contributions to the Agency, and wishes him well in all of his future endeavors . Approved unanimously. The final resolution will be available in the CD office for each member's signature. The official version with City and IURA seals will be given to Dylla. VI . Other Business 1 Neighborhood Assistance Stevenson was asked by the Norhtside Civic Group for help with grass roots legal issues concerning the neighborhood. He proposed hiring a legal intern to research the issues . The results would be available to all neighborhoods . The Agency discussed how to integrate this with the work being done by the Code Enforcement officer and the work the City Attorney's office is doing for the Drug Task force. The Agency asked that Staff should have a meeting with the Assistant City Attorney, the Code Enforcement Officer, Pam Mackesey and the Mayor in order to have an integrated approach to this issue. VI-2 . The Ithaca Theater Questions regarding CD Funds for the Ithaca Theater should be referred to the Mayor's office . VI-3 . Shelter Stevenson gave a tentative timeline for the acquisition of the new site for the domestic violence shelter and possible uses for the site the shelter is using now. This timeline is subject to the release of funds for the next grant year. A RFP will be released for the re-use of the existing shelter building. The IURA will give final approval on any re-use. VI-4 . City Attorney' s Letter The City Attorney' s letter, dated April 10, 1997 was distributed and entered into the minutes . Geldenhuys explained in the memo that she was not comfortable with including some of the suggestions from the IURA as requested in the March meeting. 3 Minutes IURA April 10, 1997 Myers asked that Ithaca's local law as it pertained to term limits be included however. VII . Adjournment Stevenson will be away on leave for the first two weeks of May. The Agency agreed to have the May meeting on Wednesday, April 30, 1997 . The meeting was adjourned at 12 noon. (H\Win\W\Min97apr.DOC) .70ra,Q 4 /ANL, ./ cc s.Qiz twu.E2J) Minutes of the Ithaca Urban Renewal Agency Wednesday, April 30, 1997, 11 AM Executive Director's Office, City Hall Present: Mayor Alan Cohen for items la, 2, 3 and part of 4, Bill Myers, Susan Cummings, Brad Nelson, Paul Stevenson, Matthys Van Cort, Herman Sieverding, Martha Armstrong, Wies van Leuken 1-a. Call to order The meeting was called to order by the chair Alan Cohen at 11: 05 AM. 1-b. Approval of Minutes of 3/26/97 and 4/10/97 . The minutes of the IURA meeting of March 26, 1997 were approved with two amendments. The last paragraph of page 1 should read "Mackesey moved and Nelson seconded" and the name "Morro" anywhere in the minutes should have been spelled as "Moro" . The minutes of the IURA meeting of April 10, 1997 were approved as distributed. 2 . Hiring Process - Community Development Planner Martha Armstrong notified the Agency, that she will resign her job as CD Planner as of May 31, 1997 . Her letter of resignation to the Mayor was entered into the minutes. On behalf of the Agency, the Mayor expressed regrets at her departure. The Agency reviewed the 1996 hiring process for the CD Planner position. It was agreed to use this process again for the 1997 round with only a few modifications. Advertising will be done as in 1996 . In addition ads will be placed in national publications targeted towards planners . The interview committee will meet and proceed like it did in 1996 . The deadline for applications has been set at June 4, 1997 . The search will focus on a person with planning and project development skills. The most important qualification for candidates for the position is having experience with community development planning and less so with the implementation of projects. The projects remaining to be completed require slightly more business experience than the ones just completed by Armstrong. Minutes IURA April 30, 1997 3 . West Buffalo Street Parking Lot (1996 YR#1 CDBG Project) Armstrong gave the Agency an update on the construction of the parking lot on Buffalo Street. The project is close to being completed. The purpose of building the parking lot was to help mitigate the negative effects of the Octopus construction on the neighborhood. Armstrong has been working with the City Attorney and neighborhood representative Cynthia Yahn on a management policy for the parking lot's use. There is concern that patrons of the commercial establishments might take up most of the spaces . Under state law it is not legal for a municipality to restrict access to a public lot. A permit system could be set up which would allow access on a first come, first served basis . The Agency made a number of recommendations. 1. After completion of the parking lot, a sign should be posted that reads "Buffalo Street Neighborhood Parking Lot" . 2 . Armstrong will meet with the neighborhood to get their input on charging a $10 per month parking fee. 3 . The Agency will turn over the parking lot to the City. 4 . The Agency will make its final decision at the June 1997 meeting. 4 . Continuation of Strategic Planning Process - CD Revolving Loan Fund The Agency discussed some concerns that staff had raised regarding the marketing of the CD Revolving Loan Fund. Staff is asking for clear guidance from the Agency. During the discussion the Mayor had to leave for an other appointment and turned over the meeting to the vice-chair Susan Cummings . The Agency considered the following issues . Streamlining the application kit, the geographical targeting of funds, excluding areas like Elmira Road where the market appears to be strong, funding of neighborhood businesses, the exclusion of bars and restaurants, increasing the cap on loans to $50, 000, more aggressive marketing of the fund, promoting export businesses . The Agency is asking for a map detailing the areas that require economic assistance and areas which presently have a strong market. The Agency considered the idea of limits and preferences on marketing the funds . The Agency approved raising the cap to 2 Minutes IURA April 30, 1997 $50, 000 for loans to export businesses . A resolution will be drafted for the June meeting. 5 . Other Business - "One Body, One Planet" retail store One Body One Planet in the DeWitt Mall is going out of business . Stevenson will contact the owner. The store was financed in part by a CD-RLF loan. 6 . CDBG Updates/Staff Reports 6-a. Ithaca Dental Clinic/Family Health Network David Sprague has agreed to act as a consultant in the review of the Family Health Network' s request to convert the clinic' s loan to a grant . A meeting will be scheduled for late May. 6-b. Conway Park The community build for constructing a playground at Conway Park took place on Saturday, April 26, 1997 . 6-c . Southside Community Center Renovation Project Construction bids went out for the Southside Community Center' s renovation project. 6-d Reprogramming Requests - INHS' Rental Rehabilitation Project - EOC's Corn Street Project - Funding CD Administration HUD notified staff that it had approved the request for the reprogramming of 1993 CDBG funds to INHS' Rental Rehabilitation Project, EOC's Corn Street Project and CD Admin use . Staff was also informed that HUD had rejected a request for the use of program income to fund the Import Replacement Program. Official notification has not yet been received. 7 . Adjournment The meeting was adjourned at 12 :30 PM. (H\Win\W\Min97May.DOC) 3 h 1cc e c) 9.9-)4 aA1g3 Minutes of the Ithaca Urban Renewal Agency Thursday, October 30, 1997, 11 AM Third Floor Conference Room, City Hall Present: Mayor Alan Cohen, Bill Myers for items IV/2 - VIII, Susan Cummings, Pam Mackesey, Rick Gray, Matthys Van Cort, Katharine Clute, Nels Bohn, Wies van Leuken I. Call to order The meeting was called to order by the chair Alan Cohen at 11:10 AM. II. Approval of Minutes of IURA Meetings: 1/9/97, 1/27/97, 6/12/97, 7/10/97 and 8/1/97 The minutes of the IURA meetings of 1/9/97, 1/27/97, 6/12/97, 7/10/97 and 8/1/97 were approved as distributed. III. Staff Reports New staff members CD Administrator Katharine Clute and CD Planner Nels Bohn introduced themselves to the Agency. Staff made the following reports . a. The 1997 Canal Corridor Initiative application has been approved by HUD. (See item VII-1) . b. No funds have been made available yet for Year #2 of the 1996 CDBG application. c . HUD must state its objection to the proposed takeover of the Small Cities CDBG program by New York State by December 31, 1997 or the State claims they will administer the program beginning in 1998 . A change in authority over the program will effect future grant applications . IV. Economic Development 1. Report on Restaurants and Bars The Agency received a report on Paul Stevenson's research on lending policies regarding restaurants and bars in other communities. The issue was referred back to the ED committee for review and recommendations . Minutes IURA October 30, 1997 IV 2 . Loan Cap Increase Mackesey moved and Cummings seconded a resolution to authorize loans of up to $50, 000 from the Community Development Revolving Loan Fund (CD-RLF) for certain loan applications . WHEREAS, the IURA administers a Community Development Revolving Loan Fund (CD-RLF) , capitalized from repayments of CDBG funds, with the CD-RLF available for economic development lending, and WHEREAS, the current maximum loan amount is set at $25, 000, NOW HE IT RESOLVED, that the IURA authorizes loans of up to $50, 000 for non-retail businesses within the City for expansion, startup or job retention, providing that these funds will result in the creation of multiple jobs, particularly jobs which will provide for higher wages, benefits and training, and which will lead to the diversification of Ithaca's economic base and HE IT FURTHER RESOLVED, that the loan ceiling for retail businesses shall remain at $25, 000 . Approved unanimously. IV 3 . Carpenter Business Park (CBP) The Agency reviewed the possibility of selling the Carpenter Business Park and using the proceeds for the expansion of Cherry Street Industrial Park. Some Agency members expressed concern as to how this would effect downtown businesses. The Agency reached consensus on the need for a public discussion. Staff was asked to explore all or part of the sale of Carpenter Business park including preparation of appraisals for various alternatives IV 4 . CEO Program Update The Agency discussed changing the prime contractor for the CEO program. The issue was referred to the ED Committee for review and recommendations. V. Housing and Infrastructure West Buffalo Parking Lot This item was referred to the next meeting. 2 Minutes IURA October 30, 1997 VI. Budget and Administration 1. Financial Reports June, July and September 1997 The financial reports dated June 1997, July 1997 and September 1997 were distributed and entered into the minutes . VI 2 . Appointment Records Management Officer-Resolution The Mayor moved and Mackesey seconded the resolution to appoint Katherine Clute as the new Records Management Officer. RESOLVED, that the IURA appoints Community Development • Administrator Katharine Clute as Records Management Officer, filling the vacancy left by Paul Stevenson, and authorizes and directs the Chair to notify the Local Government Records Bureau of the appointment. Approved unanimously. VII. Other Business 1. Canal Corridor Initiative(CCI) /1997 CDBG Application Bohn distributed a Program Description Sheet for the Canal Corridor Initiative/1997 CDBG application. The FY 1997 CCI application approved by HUD includes a CDBG grant of $59, 243 and a Section 108 "grant" of $700, 000 . In addition the City has been authorized to apply for Section 108 loans of $550, 000 for the Marina Realty of Ithaca project and $400, 000 for the Ithaca Landing Associates project. FY 1997 Section 108 "grant" funds are actually structured as a loan with a repayment rider providing for the repayment of the loan to the City through CDBG funds to be set aside by HUD. Certain action needs to be taken before the two Grant Agreements (for the CDBG Grant and Section 108 Loan) , between the City and HUD, can be signed and the 1997 funds can be released. Common Council' s approval is required for the City' s individual Section 108 loan applications to HUD. Failure to complete the individual Section 108 loan application will jeopardize the ability to drawdown Section 108 "grant" funds . 3 Minutes IURA October 30, 1997 FY 1997 Section 108 "grant" funds were approved by HUD as follows : 1 . Inlet Island waterfront public promenade - $250, 000 2 . Inlet Island utility pole relocation - $100, 000 3 . Fly fisher program - $95, 000 4 . Old Port Harbor waterfront public promenade - $234, 000 5 . Farmers Market improvements - $21, 000 The Agency authorized staff to go before Common Council and request their approval to proceed with the CCI project . The Agency further cautioned staff to proceed with care and to hire a financial consultant to review the loan documents in addition to the customary review by the CD consultant Harry Sicherman. VII 2 . Review Committee Schedule The Agency agreed to meet as an Agency every other month and to hold committee meetings during the in between months . This schedule will go into effect December 1997 . VII 3 . Confirmation of Next Meeting Date The EDC will meet next on Thursday, November 6 at 3 :30 PM. The whole Agency will meet November 13 at 11 AM. VIII.Adjournment The meeting was adjourned at 12 :30 PM. (H\Win\W\Min97Oct.DOC) 4 -�-\vtc \ 91 MINUTES ECONOMIC DEVELOPMENT COMMITTEE/ITHACA URBAN RENEWAL AGENCY Thursday, November 6, 1997 at 4 PM. Third Floor Conference Room, City Hall PRESENT: Committee Members: Pam Mackesey, Martha Preston, Eric Rosario, Eric Lindstrom, Bill Myers Staff: Matthys Van Cort for Item VI, Katharine Clute, Nels Bohn, Wies van Leuken I. Call to order The meeting was called to order by the chair, Bill Myers at 4 :05 PM. II. Approval of Minutes EDC/IURA meetings The minutes of the EDC/IURA meetings of 6/10/97, 1/28/97, 7/18/95, 6/21/95, 5/16/95, 4/18/95, 3/28/95, 1/24/95, 12/02/94, 8/16/94, 7/5/94 and 6/21/94, were approved as distributed. III. Canal Corridor Initiative (CCI) The Committee discussed the two draft resolutions for CCI/FY97 CDBG. Bohn explained the implications of using Section 108 Loans for FY 97 funding, future CDBG applications and the City's responsibility in case of a default. All loan documents will receive review by Community Development consultants and the City Attorney. Mackesey moved and Preston seconded a resolution recommending to the IURA to approve entering into a Funding Agreement for $700, 000 in FY 1997 Section 108 Loan Funds . WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has made available a special category of funding through its Canal Corridor Initiative to assist communities on the New York State Barge Canal System in revitalizing their waterfront areas, and WHEREAS, the funding intended through this initiative, Section 108 loans and Small Cities Community Development Block Grant (CDBG) funds, is intended to leverage private sector commitments to develop projects that lead to the physical and economic Minutes EDC/IURA November 6, 1997 revitalization of these waterfront areas including the creation of jobs and expansion of the local tax base, and WHEREAS, HUD, in order to maximize the impact on revitalizing the canal system in New York 'State, has indicated a desire to utilize the CDBG funds allocated for the Initiative to leverage increased use of the Section 108 program, and WHEREAS, a City of Ithaca Canal Corridor Initiative application was developed including the following projects : 1 . Marina Realty of Ithaca proposal for the end of Inlet Island 2 . The Community Fly Fisher Program 3 . Ithaca Landing Associates proposal for the Old Port Harbor property 4 . Ithaca Farmers Market proposal for improvements at Steamboat Landing, and WHEREAS, the Common Council authorized submission of a Canal Corridor Initiative application for the grant component of the total funding, and WHEREAS, the Common Council understood that upon approval of the Canal Corridor Initiative application, the City will be requested to submit individual Section 108 loan applications, such applications subject to review and approval by the Common council before their submission to HUD, and WHEREAS, HUD has approved the City's Canal Corridor application, including a FY 1997 CDBG grant of $59,243 and a FY 1997 Section 108 "grant" of $700, 000 and authorized application by the City for Section 108 loans of $550, 000 for the Marina Realty of Ithaca project and $400, 000 for the Ithaca Landing Associates project, and WHEREAS, FY 1997 Section 108 "grant" funds are actually structured as a loan with a repayment rider providing for the repayment of the loan to the City through CDBG funds to be set aside by HUD for the purposes of such repayment, and WHEREAS, FY 1997 Section 108 "grant" funds were approved by HUD as follows : 1 . Inlet Island waterfront public promenade - $250, 000 2 . Inlet Island utility pole relocation - $100, 000 3 . Fly fisher program - $95, 000 4 . Old Port Harbor waterfront public promenade - $234, 000 5 . Farmers Market improvements - $21, 000, and WHEREAS, prior to the receipt of FY 1997 Section 108 funds an additional loan agreement between HUD and the City is required, 2 Minutes EDC/IURA November 6, 1997 such agreement to specify the terms of the repayment rider and such agreement subject to review and approval by the Common Council before submission to HUD, now, therefore be it RESOLVED, that the IURA recommends to the City of Ithaca Common council that: A. the Common Council approve a funding agreement between HUD and the City of Ithaca to accept $700, 000 of FY 1997 Section 108 funds for the City' s Canal Corridor. Initiative program, and B. that the Mayor, upon the advice of the Director of Planning and Development and City Attorney, is authorized to execute all necessary and appropriate documents for this funding agreement . Approved unanimously. Mackesey moved and Preston seconded a resolution recommending to the IURA to approve entering into a Grant Agreement for $59, 243 in FY 1997 Community Development Block Grant Funds WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has made available a special category of funding through its Canal Corridor Initiative to assist communities on the New York State Barge Canal System in revitalizing their waterfront areas, and WHEREAS, the funding intended through this initiative, Section 108 loans and Small Cities Community Development Block Grant (CDBG) funds, is intended to leverage private sector commitments to develop projects that lead to the physical and economic revitalization of these waterfront areas including the creation of jobs and expansion of the local tax base, and WHEREAS, HUD, in order to maximize the impact on revitalizing the canal system in New York State, has indicated a desire to utilize the CDBG funds allocated for the Initiative to leverage increased use of the Section 108 program, and WHEREAS, the Common Council authorized submission of a Canal Corridor Initiative application for the grant component of the total funding, and WHEREAS, the City of Ithaca Canal Corridor Initiative application includes the following projects : 1 . Marina Realty of Ithaca proposal for the end of Inlet Island 2 . The Community Fly Fisher Program 3 . Ithaca Landing Associates proposal for the Old Port Harbor property 4 . Ithaca Farmers Market proposal for improvements at Steamboat Landing, and, 3 Minutes EDC/IURA November 6, 1997 WHEREAS, the Canal Corridor Initiative application stated that upon approval of the Canal Corridor Initiative application, the City will be requested to submit individual Section 108 loan applications, such applications subject to review and approval by the Common Council before their submission to HUD, and WHEREAS, HUD has approved the City' s Canal Corridor application, including a FY 1997 CDBG grant of $59, 243 and a FY 1997 Section 108 "grant" of $700, 000 and authorized application by the City for Section 108 loans of $550, 000 for the Marina Realty of Ithaca project and $400, 000 for the Ithaca Landing Associates project, now, therefore, be it, RESOLVED, that the IURA recommends to the City of Ithaca Common council that : A. a grant agreement between HUD and the City of Ithaca to accept a grant in the amount of $59, 243 from FY 1997 CDBG funds to deliver and administer the City's Canal Corridor Initiative program be approved, and B. that the Mayor, upon the advice of the Director of Planning and Development and City Attorney, is authorized to execute all necessary and appropriate documents for this grant agreement, and, C. that such FY 1997 CDBG funds not be drawn down prior to submission by the City for individual Section 108 loan financing. Approved unanimously. IV. Loans to Restaurants and Bars The Committee reviewed the report on Paul Stevenson's research on lending policies regarding restaurants and bars in other communities. RoSczrtp iaiudst'- m moved and Mackesey seconded a resolution recommending to the IURA to leave the lending guidelines unchanged. RESOLVED, that the Economic Development Committee recommends to the IURA not to change the present policy prohibiting loans to restaurants and bars. Approved unanimously. 4 Minutes EDC/IORA November 6, 1997 V. Loan Cap Increase Bohn informed the Committee that the IURA had adopted a resolution to authorize loans of up to $50, 000 from the Community Development Revolving Loan Fund (CD-RLF) for certain loan applications . The current maximum loan amount of $25, 000 has been increased to $50, 000 for non-retail businesses within the City for expansion, startup or job retention, providing that these funds will result in the creation of multiple jobs, particularly jobs which will provide for higher wages, benefits and training, and which will lead to the diversification of Ithaca' s economic . The loan ceiling for retail businesses will remain at $25, 000 . VI . Carpenter Business Park (CBP) Bohn distributed the CBP inventory, the CBP Sales Options and the CBP Worksheet. The Committee discussed these documents and the October 24, 1997 memo by Van Cort. The committee was informed that the IURA favors a public discussion on the future of the Park, guided by knowledge of realistic options for its use. To that effect staff drafted documents exploring a number of uses for the site, including the option of selling the site in its entirety. The site's restrictions include a NYSEG right of way, the presence of the Community Gardens, a water main, drainage easements and the soil structure (it is a preloaded site) . Preston moved and Mackesey seconded a resolution to recommend gaining an appraisal of the sales options. RESOLVED, that the Economic Development Committee recommending to the IURA having Carpenter Business Park appraised prior to the public discussion. Approved unanimously. The Committee suggested informing the effected parties at a later date. 5 • Minutes EDC/IURA November 6, 1997 VII. Review committee Schedule The committee agreed to meet the second Thursday of every other month at 4PM. VIII .Other Business No reports . IX. Adjournment The meeting was adjourned at 5 :15 PM. ,h- .,mod a •e"d (H\Win\W\M\EDC97NOV.DOC) � Q( \-7 /—" 6 • Minutes of the Ithaca Urban Renewal Agency Thursday, November 12, 1997, 1:30 PM Third Floor Conference Room, City Hall Present: Mayor Alan Cohen, Bill Myers, Susan Cummings for Items IV - IX, Pam Mackesey, Rick Gray, Matthys Van Cort, Katharine Clute, Nels Bohn, Wies van Leuken I. Call to order The meeting was called to order by the chair Alan Cohen at 11:10 AM. II. Approval of Minutes of IURA Meetings Cohen moved and Mackesey seconded a resolution to approve the minutes. RESOLVED, that the IURA approves as distributed the minutes of IURA meetings of 11/25/96, 9/24/96, 9/18/96, 2/7/96, 1/18/96, 1/9/96, 11/21/95, 9/12/95, 8/8/95, 7/11/95, 6/27/95, 6/13/95, 5/9/95, 4/11/95, 2/7/95, 1/10/95 and 12/12/94 . Approved unanimously. III. Staff Reports Clute reported that HUD Buffalo's staff had informed her that the release of funds for the second year of the 1996 CDBG application is imminent. Staff is working on the Performance Assessment Report, an annual report to HUD showing performance of open grants. IV. Economic Development 1. Canal Corridor Initiative At their November 6 meeting, the Economic Development Committee reviewed documents required to access funds for the Canal Corridor Initiative, the 1997 CDBG application. The EDC has forwarded two resolutions to the Agency with the recommendation to adopt them at their next meeting. Minutes IURA November 12, 1997 Mackesey moved and Nelson seconded a resolution recommending to Common Council to authorize entering into a funding agreement with the Department of HUD for $700, 000 in FY 1997 Section 108 Loan Funds (the 1997 "CCI" CDBG application) . WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has made available a special category of funding through its Canal Corridor Initiative to assist communities on the New York State Barge Canal System in revitalizing their waterfront areas, and WHEREAS, the funding intended through this initiative, Section 108 loans and Small Cities Community Development Block Grant (CDBG) funds, is intended to leverage private sector commitments to develop projects that lead to the physical and economic revitalization of these waterfront areas including the creation of jobs and expansion of the local tax base, and WHEREAS, HUD, in order to maximize the impact on revitalizing the canal system in New York State, has indicated a desire to utilize the CDBG funds allocated for the Initiative to leverage increased use of the Section 108 program, and WHEREAS, a City of Ithaca Canal Corridor Initiative application was developed including the following projects: 1. Marina Realty of Ithaca proposal for the end of Inlet Island 2 . The Community Fly Fisher Program 3 . Ithaca Landing Associates proposal for the Old Port Harbor property 4 . Ithaca Farmers Market proposal for improvements at Steamboat Landing, and WHEREAS, the Common Council authorized submission of a Canal Corridor Initiative application for the grant component of the total funding, and WHEREAS, the Canal Corridor Initiative application stated that upon approval of the application, the City will be requested to submit individual Section 108 loan applications, such applications subject to review and approval by the Common council before their submission to HUD, and WHEREAS, HUD has approved the City' s Canal Corridor application, including a FY 1997 CDBG grant of $59,243 and a FY 1997 Section 108 "grant" of $700, 000 and authorized application by the City for Section 108 loans of $550, 000 for the Marina Realty of Ithaca project and $400, 000 for the Ithaca Landing Associates project, and 2 Minutes IURA November 12, 1997 WHEREAS, FY 1997 Section 108 "grant" funds are actually structured as a loan with a repayment rider providing for the repayment of the loan to the City through CDBG funds to be set aside by HUD for the purposes of such repayment, and WHEREAS, FY 1997 Section 108 "grant" funds were approved by HUD as follows : 1 . Inlet Island waterfront public promenade - $250, 000 2 . Inlet Island utility pole relocation - $100, 000 3 . Fly fisher program - $95, 000 4 . Old Port Harbor waterfront public promenade - $234, 000 5 . Farmers Market improvements - $21, 000, and WHEREAS, prior to the receipt of FY 1997 Section 108 funds an additional loan agreement between HUD and the City is required, such agreement to specify the terms of the repayment rider and such agreement subject to review and approval by the Common Council before submission to HUD, and WHEREAS, the Ithaca Urban Renewal Agency voted at their November 12, 1997 meeting to recommend approval by the Common Council of the following resolution, now, therefore, be it, RESOLVED, the Common Council approve a funding agreement between HUD and the City of Ithaca to accept $700, 000 of FY 1997 Section 108 funds for the City's Canal Corridor Initiative program, and, be it further RESOLVED, that the Mayor, upon the advice of the Director of Planning and Development and City Attorney, is authorized to execute all necessary and appropriate documents for this funding agreement including, but not limited to, Section 108 loan guarantee program supplemental program certifications. Approved unanimously. Mackesey moved and Cummings seconded a resolution recommending to Common Council to authorize entering into a Grant Agreement with HUD for $59,243 in FY 1997 Community Development Block Grant Funds (1997 "CCI" CDBG Application) . WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has made available a special category of funding through its Canal Corridor Initiative to assist communities on the New York State Barge Canal System in revitalizing their waterfront areas, and WHEREAS, the funding intended through this initiative, Section 108 loans and Small Cities Community Development Block Grant (CDBG) 3 Minutes IURA November 12, 1997 funds, is intended to leverage private sector commitments to develop projects that lead to the physical and economic revitalization of these waterfront areas including the creation of jobs and expansion of the local tax base, and WHEREAS, HUD, in order to maximize the impact on revitalizing the canal system in New York State, has indicated a desire to utilize the CDBG funds allocated for the Initiative to leverage increased use of the Section 108 program, and WHEREAS, the Common Council authorized submission of a Canal Corridor Initiative application for the grant component of the total funding, and WHEREAS, the City of Ithaca Canal Corridor Initiative application includes the following projects: 1. Marina Realty of Ithaca proposal for the end of Inlet Island 2 . The Community Fly Fisher Program 3 . Ithaca Landing Associates proposal for the Old Port Harbor property 4 . Ithaca Farmers Market proposal for improvements at Steamboat Landing, and, WHEREAS, the Canal Corridor Initiative application stated that upon approval of the Canal Corridor Initiative application, the City will be requested to submit individual Section 108 loan applications, such applications subject to review and approval by the Common Council before their submission to HUD, and WHEREAS, HUD has approved the City' s Canal Corridor application, including a FY 1997 CDBG grant of $59,243 and a FY 1997 Section 108 "grant" of $700, 000 and authorized application by the City for Section 108 loans of $550, 000 for the Marina Realty of Ithaca project and $400, 000 for the Ithaca Landing Associates project, and WHEREAS, the Ithaca Urban Renewal Agency voted at their November 12, 1997 meeting to recommend approval by the Common Council of the following resolution, now, therefore, be it RESOLVED, that the Common Council approve a funding agreement between HUD and the City of Ithaca to accept a grant in the amount of $59, 243 from FY 1997 CDBG funds to deliver and administer the City's Canal Corridor Initiative program, and, be if further RESOLVED, that the Mayor, upon the advice of the Director of Planning and Development and City Attorney, is authorized to execute all necessary and appropriate documents for this grant agreement, and, be it further 4 Minutes IURA November 12, 1997 RESOLVED, that such FY 1997 CDBG funds not be drawn down prior to submission by the City for individual Section 108 loan financing. Approved unanimously. IV-2 . Loans to Restaurant and Bars The Agency discussed the ED committee-endorsed resolution regarding loans to restaurant and bars. They resolved to send it back to committee requesting further review and recommendations regarding the following issues: 1. Should the current geographic exception that allows loans to restaurants, bars and similar businesses in the Waterfront Entertainment District be expanded to include the downtown Business Improvement District (BID) . 2 . Should an exception to the general exclusion of loans to restaurants, bars and similar businesses be made for women- and minority-owned businesses. 3 . Should CD-RLF loan policy make an "adult entertainment establishment" use ineligible for a loan. 4 . Although there is general agreement that restaurant use poses a relatively high business risk and therefore should not be eligible for a CD-RLF loan, the Agency is seeking a recommendation on the appropriate loan policy regarding "bars, nightclubs, liquor stores and similar businesses" . IV-3 . Carpenter Business Park (CBP) Bohn reported that the EDC endorsed having the Carpenter Business Park appraised. A CBP inventory, CBP Sales Options and CBP Worksheet was distributed. These documents were reviewed by the EDC at their meetings of November 12 . Cummings moved and Mackesey seconded a resolution authorizing an appraisal of Carpenter Business Park. / RESOLVED, that the IURA approves the appraisal of Carpenter Business Park not to exceed the sum of $5, 000 .00, and be it further RESOLVED, that the appraisal shall address the following options: 1. Offer to sell all IURA vacant lots for the highest and best use but retain the Community Gardens, 2 . Offer to sell all IURA and City vacant lots for the highest and best use but retain the Community Gardens 3A. Offer to sell all IURA and City vacant lots and portion of Carpenter Circle beyond the Community Gardens but retain the Community Gardens . 5 Minutes IURA November 12, 1997 3B. Offer to sell all IURA and City vacant lots and portion of Carpenter Circle and retain but reconfigure the Community Gardens to maximize value of real estate for sale. 4A. Offer to sell all IURA and City holdings in Carpenter Park, including vacant lots, Carpenter Circle and Community Gardens but seek alternative location(s) outside CBP for Community Gardens. 4B. Offer to sell for Industrial Use, all IURA and City holdings in Carpenter Park, including vacant lots, Carpenter Circle and Community Gardens but seek alternative location(s) outside CBP for Community Gardens, and be it further RESOLVED, that the distribution of an RFP will be restricted to appraisers in the Tompkins County area, now, therefore be it RESOLVED, that the IURA directs and authorizes the Mayor to sign all necessary documents, pending review by the Executive Director and the City Attorney. Approved unanimously. V. Housing and Infrastructure No reports. VI. Budget and Administration No reports VII. Other Business 1. Confirmation Meeting Schedule - Committee Meetings The B&A Committee will meet next on Thursday, December 11 at 11 AM. The EDC will meet next on Thursday, December 11 at 4 PM. VII-2 . Confirmation of Next Committee Meeting Date for IURA The next IURA meeting will not take place Thursday, January 8, 1998 at 11 AM, because both he Mayor and Nelson have conflicting schedules. The next meeting date will be arranged by phone. 6 Minutes IURA November 12, 1997 VIII.New Business 1. 1998 COLA Review of the 1998 COLA was referred to the B&A Committee. VIII-2. Procuring of consultant for Managerial Audit Review of the request of a managerial audit was referred to the B&A Committee. The Mayor recommended that staff discusses this matter with the City Attorney before the B&A meeting. • IX. Adjournment The meeting was adjourned at 2 :35 PM. (H\Win\W\Min97NOV.DOC) 7 IURA MINUTES 11/25/97 page 2 WHEREAS : the sale of the parcel is consistent with the Northside Land Use Plan, the Urban Renewal Plan and the goal of increasing the stock of affordable housing, in the City of Ithaca, and WHEREAS : the MHATC has previously acquired and developed affordable housing on the adjacent site, demonstrating an ability to develop affordable housing, now be it RESOLVED: that the Ithaca Urban Renewal Agency authorizes the sale if the parcel of land to the Mutual Housing Association of Tompkins County for the MHA Phase II project, per the terms described above, and authorizes the Mayor and staff to work with the City Attorney to finalize all necessary legal documents and for the Mayor to sign such documents on behalf of the IURA, and be it further RESOLVED: that the sale of the land by the Ithaca Urban Renewal Agency to the MHATC is contingent upon an appropriate action of the City of Ithaca Common Council, which shall approve the terms and conditions of the sale following a public hearing, with the hearing and action being taken as part of a special meeting of the Common Council scheduled for November 25, 1996, and, be it further RESOLVED: that this resolution supersedes all previous resolutions . Carried unanimously. IV. EDDYGATE UPDATE EXECUTIVE SESSION Sieverding gave the agency an update on the Eddygate loan negotiations Action Taken: a The Agency decided not to agree to further subordinate this mortgage . b The Agency is in full support of the process so far and recommends that staff continues the negotiations as discussed at this meeting. c The Agency recognized the contributions of David Sprague and Mark Little. Resolution regarding technical assistance to negotiate Eddygate contract . IURA MINUTES 11/25/97 page 3 RESOLVED: that the IURA authorizes staff to use up to $5000 . 00 from the miscellaneous income line for necessary technical assistance to negotiate the Eddygate Contract . cdPS Approved unanimously. V. CDBG PROGRAM UPDATES V. 1 Possibility of State take-over of CDBG program. Stevenson explained that the Governor of the State of New York has written HUD to request state take-over of CDBG administration. A public hearing is scheduled for December 19 in Homer. The NYS Department of Housing and Community Renewal would have no regulatory requirements to honor the second and third years of IURA' s three-year CDBG plans. In recent years CDBG funds have shifted to larger cities, but the state take-over might change the focus to more rural communities . V. 2 Possible new round of CDBG Grant Applications HUD has proposed plans to use CDBG funds in waterfront redevelopment efforts : Erie Canal, Lake Front, Barge Canal . All projects must meet usual CDBG eligibility requirements and perhaps be tied into Section 108 requirements as well . Loan guarantees would be required for economic development projects . Ithaca would qualify for these funds. It is unclear whether this will be a one-year initiative until the state take-over, or what the funding cap may be, or whether there will be second and third years of funding. Assemblyman Luster has recently announced availability of other funds for waterfront development and the NYS Thruway Authority, which has jurisdiction over canal system, has other funds available, thus it may be possible to assemble a package of several different funding sources . V. 3 Introduction Stevenson introduced Martha Armstrong, who has joined IURA staff as Community Development Planner. IURA MINUTES 11/25/97 page 4 V.4 Work Program for CD Planner: Southside Community Center Armstrong reported on SCC expansion effort . IURA is a working on contract with Sear Brown for design services . b attempting to bring estimated costs in line with budget : project scope will be reduced somewhat but code items and accessibility requirements must be included.A request will be made to Common Council for $164 , 000 additional funding to correct code violations . VI . REPROGRAMMING OF CDBG FUNDS The agency is concerned with CD Staff ' s difficulties getting through to HUD, which causes substantial delays in implementing projects . The $190, 000 of funds available from projects not pursued must be reprogrammed to ensure IURA' s eligibility for future funds. Stevenson would prefer to fund a simple project . There was discussion regarding developing an ongoing advertising campaign to solicit projects so there would be potential projects "on the shelf" when funding becomes available instead of having to scramble when funds are announced. Stevenson' s memo of November 18 listed five potential projects for reprogrammed funds . VI . l Corn Street EOC. Walker explained rehabilitation of the Recycle Ithaca ' s Bicycles [RIBS] building. Two units are completed. EOC seeks funding to cover design and construction costs through a HUD contract with the landlord. In event of sale the HUD contract would pass to the new owner. VI .2 INHS Apartment Building Renovation. Mazzarella is requesting funds for renovating INHS rental properties. IURA MINUTES 11/25/97 page 5 VI . 3 Cooperative Extension Youth Fishing Project . Genova explained his background and proposal : he can provide a business plan by first week of December. He would need to document the low/mod income child participation. Program requires a site. Consensus was that project is not ready for funding, however, Genova should meet with staff to develop project and design it to meet CDBG guidelines. VI . 4 Paint Project . Funding for hiring people from target area neighborhoods to work on paint crews painting houses in target neighborhoods. VI . 5 Esty/Court Housing Rehab Program. Mazzarella spoke on changes in the housing market and INHS difficulties in serving the low/mod market and maintaining properties. Stevenson noted this project would increase available rental housing which would make it an appropriate project for the reprogramming of funds originally meant for the Landmark Square project . VI . 6 Youth Network Center Request for funds for setting up a teen center. EXECUTIVE SESSION ACTION TAKEN: a The Agency agreed to fund the EOC Project and the renovation of INHS rental properties program. b Specific instructions were given regarding EOC project . Dylla moved and Myers seconded a resolution regarding Corn Street EOC project . RESOLVED: that the Ithaca Urban Renewal Agency directs the staff to negotiate a loan of $80, 000 at less that 5% interest for the proposed 301 Corn Street project, and be it further RESOLVED: that the staff will seek regulatory opinions on the project from HUD, and be it further IURA MINUTES 11/25/97 page 6 RESOLVED: that this loan is offered contingent on the building owner agreeing to the particulars of the loan within ten days and that if the owner declines the loan, the funds will be added to those funds allocated to INHS . edo Resolution approved. Mackesey opposed with a wish that the loan should be a grant . c Myers moved and Mackesey seconded a resolution to provide funds for staff assistance to project sponsors . RESOLVED: that the Ithaca Urban Renewal Agency requests staff to develop guidelines for grant applications to CPt� provide technical assistance to project sponsors . f Approved unanimously. d Mackesey moved and Cummings seconded a resolution to provide technical assistance to Cooperative Extension to develop Youth Fishing Project . RESOLVED: that the IURA authorizes expenditure of up to $500 for consultations to aid the Tompkins County Cooperative Extension in developing a grant application for the Youth Fishing Project . VII. ECONOMIC DEVELOPMENT COMMITTEE: No Reports . VIII. EAST/WEST PLANNING & DEVELOPMENT CONTRACT Mackesey moved and Cummings seconded resolution to renew a contract with EastWest Planning and Development for community and economic development consulting services . WHEREAS : the IURA has the need for occasional technical assistance in the development and implementation of its Community Development Program and for other related activities, and WHEREAS : the IURA has used EastWest Planning and Development , Inc . , for the consulting services since early 1995 , and WHEREAS : the original decision to contract with EastWest Planning and Development, Inc . was made following a request for proposals, therefore be it IURA MINUTES 11/25/97 page 7 RESOLVED: that the IURA authorizes the Mayor to enter into an agreement with EastWest Planning and Development, Inc . , for the provision of technical assistance services, per the revised contract, and, be it further RESOLVED: that the IURA agrees to the changes in the hourly payment schedule described in the proposed contract . Approved unanimously. IX. DENTAL CLINIC DISCUSSION Stevenson gave the Agency an update on the Family Health Network Dental Clinic . Agency suggests that staff reviews reasons why the situation has developed financial difficulties. The Agency expressed its support for the clinic . X. IURA PROJECTS/PRIORITIES [Dylla Memo] : No reports . XI. BUDGET AND ADMINISTRATION COMMITTEE: Van Cort reported on the review of Community Development Administrator by the Budget and Administration Committee. Myers moved and Dylla seconded a resolution approving a salary increase for CD Administrator. WHEREAS: the annual pay for the position of Community Development Administrator is currently set at Step 3 , #37, 496, now be it RESOLVED: that the Ithaca Urban Renewal Agency authorizes an increase in the annual pay of the current Community development Administrator to Step 4, $38 , 996, effective December 16, 1996 . Pik Approved unanimously. XII. OTHER BUSINESS XII . 1 Miscellaneous Income Mackesey moved and Cummings seconded resolution to authorizing use of miscellaneous income for consulting expenses for a City' s Economic Development Strategy. WHEREAS : EastWest Planning and Development was requested to provide technical assistance in the development of a process for a City Economic Development Strategy, and IURA MINUTES 11/25/97 page 8 WHEREAS: the activity has been completed, and WHEREAS : the development of an economic development strategy is an eligible cost per HUD regulations, now be it RESOLVED: that the IURA authorizes the payment of EastWest Planning and Development from miscellaneous income accounts a sum not to exceed $1, 848 . 33 for services rendered. (4k. Approved unanimously. XIII. FINANCIAL STATEMENTS The Small Cities Grants Summary dated October 1996 was entered into the minutes. XIV. ADJOURNMENT: 1 :30 pm The Agency plans to tour the City Hall Annex during the December 12 meeting. END 08/11/97 WVL/mfh PvL