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HomeMy WebLinkAboutMN-IURA-1995 MINUTES OF THE ITHACA URBAN RENEWAL AGENCY Tuesday, February 7, 1995, 1 : 00 pm Third Floor Conference Room, City Hall Present : Ben Nichols, Doug Dylla, Pam Mackesey, Bill Myers, Denise Balkas, Mathys Van Cort, Herman Sieverding, Wies Van Leuken I. CALL TO ORDER: 1 : 05 pm by Mayor Nichols II. STAFF REPORTS In response to Mayor Nichols '. question, Sieverding reported the CAC public meeting was well attended with good disucssion. Participants seemed to like the mix of proposed projects . III. REVIEW OF CAC RECOMMENDATIONS for 1995 CDBG APPLICATION There was discussion of the CAC recommendations. a Architect ' s estimate for renovation of the Southside Community Center has not yet been received: figures may change slightly. b The Family Preservation Program is being amended to reflect reality. c Figures for the INHS homebuyers program will be adjusted to $150, 000 per year with a targeting of funds to the northside and southside neighborhoods . d Evaporated Metal Films, Inc. d. l Dollar amount for project has been reduced. Index is fixed at 7 . 5% . d. 2 Employee on-the-job-training wages will be subsidized: potential $5 . 55 to $5 . 75 per hour during the employee probation period for northside and southside residents . d. 3 Many neighborhood residents fail the eighth grade level basic occupational aptitude test . d. 4 EMF will accept those with prior arrest from the target neighborhoods . e INHS has a 10% down payment requirement . Nichols referred to potential M&T Bank programs with a less than 10% down payment requirement . fi IURA MINUTES 02/07/95 page 2 f Cleveland Avenue improvements will require neighborhood consensus prior to implementing the final plan. g Dylla questioned funding for public safety. It is hoped the Southside Community center board will have a police office with computer at SCC. h Community involvement is the key to success for projects . There should be an effort to involve/ train/hire members of the neighborhood in the various projects . The Family Preservation Program could be behind this. Myers moved and Dylla seconded a resolution to approve 1995 CDBG application and recommend it to Common Council . WHEREAS, the Ithaca Urban Renewal Agency (IURA) recognizes the need to support efforts which promote affordable housing, job creation, and increased public servcies to Ithaca ' s low and moderate income population, and WHEREAS, the IURA has reviewed the attached proposed projects and budget for the 1995 three-year Comprehensive Community Development Block Grant (CDBG) application, and WHEREAS, the Community Advisory Committee (CAC) has recommended to the IURA that these projects be included in the 1995 CDBG appliation, and WHEREAS, the IURA recommend that these rpojects be included in the 1995 CDBG appliation with the unerstanding that given the tight schedule imposed by HUD some minor modification of the specifics of each proposal and budget may be necessary before the application is submitted to HUD, now, therefore, be it RESOLVED, that the IURA recommends that the projects and budget on the attached schedule be included in the application and that staff is authorized to make minor modifications to those projects and budgets that may be necessary to insure that each project meets HUD eligibility, feasibility, and impact guidelines . [#761] Approved unanimously. IURA MINUTES 02/07/95 page 3 There are two assumptions regarding the grant application. Mayor Nichols assumes there is time before the applicaiton deadline to discuss details . IURA assumes the grant application should be written with the maximum of flexibility given there are only ten days remaining. Mayor Nichols noted that Governor Pataki would like the state to take over the CDBG program. Non-competitive applications will be filed in the second and third years of cycle. IV. ECONOMIC DEVELOPMENT [Fall Creek Associates] : No reports. V. BUDGET AND ADMINISTRATION: Financial Statements : The Small Cities Grants Summary dated December 1994 was entered into the minutes. VI. HOUSING AND NEIGHBORHOODS VI . 1 . Abbreviated CHAS 1995 Myers moved and Dylla seconded resolution regarding the abbreviated CHAS for 1995 . RESOLVED, that the Ithaca Urban Renewal Agency (IURA) approves the 1995 Abbreviated CHAS and directs staff to submit this document to HUD for approval . [#762] VI . 2 . Annex Update: Newell ' s deadline to purchase the Annex has been extended to February 14 . Tompkins County trust Company has shown interest in financing the project and Newell has firm cost estimates on the renovation. IURA and staff must be flexible. Staff asks to talk with the Trust Company with Newell ' s permission. There is no meeting on the 14th; next meeting is March 14 . As of the 14th IURA will be free to discuss purchase by others . If Newell needs a further extension he will be required to provide a $1000 non-refundable down payment . VII. OTHER BUSINESS : No reports. VIII. ADJOURNMENT: 2 : 05 pm. END 05/13/97 I WVL/mfh UOTTIAP: It(VI-N7 Tom'"� r MINUTES OF THE ITHACA URBAN RENEWAL AGENCY Tuesday, January 10, 1995, 1 : 00 pm Third Floor Conference Room, City Hall Present : Ben Nichols, Herman Sieverding, Doug Dylla, Pam Mackesey, Wies Van Leuken I. CALL TO ORDER: 1 : 05 pm by Mayor Nichols II. APPROVAL OF MINUTES: Minutes of October 11, 1994 approved as distributed. III. STAFF REPORTS Sieverding provided the Agency with an update on the projects under consideration for the 1995 CDBG application. Proposed Budget for the 1995 CDBG application was entered into the minutes. There was discussion of the individual budget items. The Agency approved the projects. IV. ECONOMIC DEVELOPMENT Fall Creek Associates Sieverding reported that Tsvi Bokaer from Fall Creek Associates, has filed for Chapter 11 bankruptcy. There is an April 10, 1995 deadline for creditors to file claims. Bokaer has an outstanding $16, 750 balance on a loan from IURA. Dylla encouraged the IURA to offer assistance to the business ' tenants when legally possible. Nichols will check with City Attorney, Chuck Gutman, regarding possible conflicts and legal assistance to the IURA. V. BUDGET AND ADMINISTRATION V. 1 Cost of Living Adjustment a Dylla moved and Mackesey seconded a resolution to approve the 3% COLA to the present (1994) salary scale for IURA staff . RESOLVED, that the IURA directs and authorizes the Mayor to approve at 3% Cost-of-Living Adjustment for IURA staff pending review by the City Attorney and the Executive Director of the IURA. [#758] Approved unanimously. IURA MINUTES 01/10/95 page 2 V.2 CD Administrator Position a Two candidates are finalists . One withdrew from consideration. b A second interview was conducted with remaining finalist . EXECUTIVE SESSION Action Taken c Dylla moved and Mackesey seconded a resolution to hire Paul Stevenson as new Administrator. Stevenson will assume position in mid-March. RESOLVED, that the IURA directs and authorizes the Mayor to sign contract with Paul Stevenson as IURA Administrator at step three of the 1995 salary scale pending review by the City Attorney and the Executive Director of the IURA. [#759] Approved unanimously. V.3 Distribution a Community Advisory Committee membership list was distributed. b 1995 CDBG Application Schedule of Public Meetings was distributed. VI . HOUSING AND NEIGHBORHOODS VI . 1 Landmark Square: A full appraisal will be necessary for any action. a Arnold Rabnor has stated he is not bound by appraisal . b Mackesey moved and Dylla seconded a resolution to seek appraisal . RESOLVED, that the IURA directs and authorizes the Mayor to sign contract with Midland Appraisal Associates, Inc. for appraisal of Landmark Square property pending review by the City Attorney and the Executive Director of the IURA. The total remuneration for full appraisal of property is not to exceed $2, 000 . [#760] • IURA MINUTES 01/10/95 page 3 VI .2 The Annex: Newell has changed from M&T bank to the Tompkins County Trust Company for his financing agreement . It was agreed to extend the financing deadline to February 14, 1995 . VI .3 Southside Community Center Renovation: Three architects will be considered by Southside Board. A decision is expected by the end of the week. The Agency recommends holding a community meeting with Southside residents. VII . OTHER BUSINESS: No reports. VIII . ADJOURNMENT: 3 :00 pm. END 05/13/97 ' WVL/mfh r€ ya Apull • Minutes of the Ithaca Urban Renewal Agency Tuesday, March 13, 1995, 12 Noon Third Floor Conference Room, City Hall Present : Benjamin Nichols, Bill Myers, Susan Cummings, Pam Mackesey, Matthys Van Cort, Wies van Leuken Please Note: the items are listed in the order in which they were discussed. I . Call to order The meeting was called to order by the Chair, Benjamin Nichols at 12 noon. V. Economic Development - Carpenter Business Park/Route 96 Storage Van Cort explained that DPW Superintendent Bill Gray had been approached by NYSEG for permission to use Carpenter Business Park as temporary storage for their materials while they are working on the Route 96 project. Cummings expressed concern because in the past NYSEG had failed to do a final clean-up under similar situations . The Agency appointed the Mayor and Cummings to review NYSEG' s request and work out an agreement with advise from the Superintendent of Public Works, the City Attorney and the IURA's Executive Director. If enough time was available, the sub- committee was asked to bring the draft contract to the next IURA meeting for a final vote. Myers moved and Mackesey seconded a resolution to authorize the formation of a subcommittee consisting of the Mayor and Cummings, to review NYSEG's request and enter into a contract with NYSEG, pending the advise of the IURA, the director of Public Works, the City Attorney and the Executive Director. RESOLVED, that the IURA approves and authorizes the formation of a subcommittee with the power to act, consisting of the Mayor and Susan Cummings to review NYSEG' s request and enter into a contract with NYSEG, the Superintendent of Public Works, the City Attorney and the IURA's Executive Director, and BE IT FURTHER RESOLVED, that if time permits, the contract should be brought back to the next IURA meeting for final approval . Approved unanimously. VI . Budget and Administration - Financial Statements The financial statements dated January, 1995 were entered into the minutes . VII . Housing and Neighborhoods - The Annex/Authorization to Re-Bid Van Cort reported that negotiations with Peter Newell for the sale of the City Hall Annex had been terminated because Newell had been unable to obtain the necessary financing commitments . The Agency discussed the City's options and agreed to open the sale for rebidding. Myers moved and Mackesey seconded a resolution to approve the rebidding process for the City Hall Annex. RESOLVED, that the IURA approves and authorizes the rebidding process of the City Hall Annex. Approved unanimously. Van Cort left to attend another meeting. II . Staff Reports/ III. 1995 CDBG Application Two copies of the 1995 CDBG application were brought to the meeting. Agency members commented on the high quality of the three inch thick application. IV. Approval Contracts 1994 CDBG Application - Resolution The Agency reviewed Appendix A (activity description as submitted to HUD as part of the 1994 CDBG application) of the contracts being drawn up for the 1994 CDBG projects . IV- 1 . INHS - Mutual Housing Association, Phase II Cummings moved and Mackesey seconded a resolution to approve the contract with the Ithaca Neighborhood Housing Services for MHA Phase II. WHEREAS, the Ithaca Urban Renewal Agency (IURA) approved the 1994 Community Development Small Cities Block Grant (CDBG) application on April 13 , 1994 (IURA Resolution #737) , and WHEREAS, such application was approved by the Department of Housing and Urban Development (HUD) on November 2, 1994, and WHEREAS, certain activities were a part of that application, and Minutes IURA March 13 , 1995 WHEREAS, the provision of partial construction financing for Phase II of the Mutual Housing Project on First Street was one of these activities, and WHEREAS, Ithaca Neighborhood Housing Services (INHS) will be providing these services, it is necessary to enter into a contract with INHS, now THEREFORE BE IT RESOLVED, that the IURA directs and authorizes the Mayor to sign such contract pending approval by the City Attorney and the Executive Director of the IURA. Approved unanimously. IV-2 . INHS - Northside Housing Rehabilitation Cummings moved and Mackesey seconded a resolution to approve the contract with Ithaca Neighborhood Housing Services for the Northside Triangle Housing Improvement Program WHEREAS, the Ithaca Urban Renewal Agency (IURA) approved the 1994 Community Development Small Cities Block Grant (CDBG) application on April 13 , 1994 (IURA Resolution #737) , and WHEREAS, such application was approved by the Department of Housing and Urban Development (HUD) on November 2, 1994, and WHEREAS, certain activities were a part of that application, and WHEREAS, the implementation of deferred loans to owner occupants in the Northside Triangle for a housing rehabilitation program was one of these activities, and WHEREAS, the Ithaca Neighborhood Housing Services (INHS) will be implementing such a program, it is necessary to enter into a contract with INHS, now THEREFORE HE IT RESOLVED, that the IURA directs and authorizes the Mayor to sign such contract pending approval by the City Attorney and the Executive Director of the IURA. Approved unanimously. IV- 3 . Drop-In Children's Center, Inc . Cummings moved and Mackesey seconded a resolution to approve the contract with the Drop-In Children' s Center, Inc . 3 Minutes IURA March 13 , 1995 WHEREAS, the Ithaca Urban Renewal Agency (IURA) approved the 1994 Community Development Small Cities Block Grant (CDBG) application on April 13 , 1994 (IURA Resolution #737) , and WHEREAS, such application was approved by the Department of Housing and Urban Development (HUD) on November 2, 1994, and WHEREAS, certain activities were a part of that application, and WHEREAS, partial funding for the construction of the day care facilities on First Street was one of these activities, and WHEREAS, the Drop-In Children's Center, Inc . (DIC) will be constructing and operating the new facility, it is necessary to enter into a contract with DIC, now THEREFORE BE IT RESOLVED, that the IURA directs and authorizes the Mayor to sign such contract pending approval by the City Attorney and the Executive Director of the IURA. Approved unanimously. IV- 4 . CEO - Contract Tompkins County Community College Cummings moved and Mackesey seconded a resolution to approve the contract with Tompkins Cortland Community College for the CEO Program. WHEREAS, the Ithaca Urban Renewal Agency (IURA) approved the 1994 Community Development Small Cities Block Grant (CDBG) application on April 13 , 1994 (IURA Resolution #737) , and WHEREAS, such application was approved by the Department of Housing and Urban Development (HUD) on November 2, 1994, and WHEREAS, certain activities were a part of that application, and WHEREAS, the commercial microenterprise business training for participants in the Community Enterprise Opportunities (CEO) program was one of these activities, and WHEREAS, the Tompkins Cortland Community College (TC-3 ) will be providing a portion of this training, it is necessary to enter into a contract with TC-3 , now THEREFORE BE IT RESOLVED, that the IURA directs and authorizes the Mayor to sign such contract pending approval by the City Attorney and the Executive Director of the IURA. 4 Minutes IURA March 13 , 1995 Approved unanimously. IV-5 . CEO - Contract with Jeff Furman Cummings moved and Mackesey seconded a resolution to approve the contract with Jeff Furman for CEO Program WHEREAS, the Ithaca Urban Renewal Agency (IURA) approved the 1994 Community Development Small Cities Block Grant (CDBG) application on April 13 , 1994 (IURA Resolution #737) , and WHEREAS, such application was approved by the Department of Housing and Urban Development (HUD) on November 2, 1994, and WHEREAS, certain activities were a part of that application, and WHEREAS, the commercial microenterprise business training for participants in the Community Enterprise Opportunities (CEO) program was one of these activities, and WHEREAS, Jeff Furman will be providing a portion of this training, it is necessary to enter into a contract him, now THEREFORE BE IT RESOLVED, that the IURA directs and authorizes the Mayor to sign such contract pending approval by the City Attorney and the Executive Director of the IURA. Approved unanimously. IV-6 . CEO - Contract Program Coordinator (Developer) Cummings moved and Mackesey seconded a resolution to approve the contract with Community Enterprise Opportunities (CEO) Program Coordinator (Developer) WHEREAS, the Ithaca Urban Renewal Agency (IURA) approved the 1994 Community Development Small Cities Block Grant (CDBG) application on April 13 , 1994 (IURA Resolution #737) , and WHEREAS, such application was approved by the Department of Housing and Urban Development (HUD) on November 2, 1994, and WHEREAS, the hiring of a Program Coordinator (Developer) for the Community Enterprise Opportunities (CEO) Program was one of the activities of the 1994 CDBG application, and WHEREAS, the position of said Program Coordinator (Developer) has been advertised and a Search Committee has been formed to review the applicants, now, 5 Minutes IURA March 13 , 1995 THEREFORE BE IT RESOLVED, that the IURA directs and authorizes its staff to hire the CEO Program Coordinator (Developer) with input from the Search Committee, for a period not to exceed 18 months and a salary not to exceed $27 , 000, and BE IT FURTHER RESOLVED, that the IURA directs and authorizes the Mayor to sign the CEO Program Coordinator' s (Developer's) contract pending approval by the City Attorney and the Executive Director of the IURA. Approved unanimously. IV-7 . Sciencenter Cummings moved and Mackesey seconded a resolution to approve the contract with the Science Discovery Center of Tompkins County, Inc . (Sciencenter) WHEREAS, the Ithaca Urban Renewal Agency (IURA) approved the 1994 Community Development Small Cities Block Grant (CDBG) application on April 13 , 1994 (IURA Resolution #737) , and WHEREAS, such application was approved by the Department of Housing and Urban Development (HUD) on November 2, 1994, and WHEREAS, certain activities were a part of that application, and WHEREAS, the developing and implementing of science education and programming for low income city youth was one of these activities, and WHEREAS, the Science Discovery Center of Tompkins County, Inc . (Sciencenter) will be running such a program at their facilities at 601 First Street, it is necessary to enter into a contract with the Sciencenter, now THEREFORE BE IT RESOLVED, that the IURA directs and authorizes the Mayor to sign such contract pending approval by the City Attorney and the Executive Director of the IURA. Approved unanimously. VIII . Other Business No reports . pe(ou e A IX. Adjournment 1\`1 0> V The meeting was adjourned at 12 :45 pm. (C\W\Mi \Minute95 .MAR) 6 LefIc Minutes of the Ithaca Urban Renewal Agency Tuesday, October 10, 1995, 12 noon Third Floor Conference Room, City Hall Present: Benjamin Nichols, Bill Myers, Susan Cummings, Doug Dylla, Pam Mackesey, Rick Gray, Alan Cohen for Items III - VIII, Thys Van Cort, Herman Sieverding for items I and II, Paul Stevenson, Shari Woodard for Items I - III, Theresa Alt, Laurie Todd/Farmers Market, Paul Mazzarella/INHS, Wies van Leuken I. Call to order The meeting was called to order by the Chair, Benjamin Nichols at 12 :05 pm. II. City Hall Annex Bid Process Sieverding reported that it was the City Attorney's opinion that once the Agency rejects a bid during a certain bidding process, it has terminated that process. f‘..kerS The Agency appointed Cummings, Della and Sieverding to the City Hall Annex Committee. The Committee was asked to develop guidelines for the sale of the Annex. The guidelines should facilitate a quick process and reflect the Agency's wish that the sale serves the interest of the community and that a sponsor's economic record in the community will be taken into consideration. The Committee was asked to report back to the Agency. Cummings moved and Dylla seconded a resolution to reject all bids of the present bidding round for the sale of the City Hall Annex and to initiate a new bidding process using guidelines developed by the City Hall Annex Committee. RESOLVED, that the IURA has rejected all bids of the present bidding round for the City Hall Annex and has directed staff to renew the bidding process, using guidelines developed by the City Hall Annex Committee, and subject to the advice of the City Attorney and the Executive Director of the IURA. Approved by four votes with one opposed. (Bill Myers) The Youth Bureau, which uses the Annex as temporary offices pending renovation of their own building, will be in the Annex until at least April 1996 . Minutes IURA October 10, 1995 IIIA-i. CDBG Reprogramming Update Stevenson reported on the visit by HUD Buffalo representatives Homer Platt and Michael Merrill last September 26 . Stevenson gave them a tour of CDBG project sites. Stevenson asked their input on the 1995 CDBG Reprogramming. He was advised not to submit individual project requests but rather forward one comprehensive package of project proposals. Stevenson summarized the projects approved by the Agency for funding by the 1995 Reprogramming Funds at the last meeting. Approved was the proposal submitted by Glyph Technologies for $100, 000 .00 . The Agency had agreed to fund the Ithaca Farmers Market's proposal for a total of $20, 000 . 00, to fund half the project proposed by Ithaca Millworks to a total of $75, 000 .00 and to fund one of the two proposals submitted by INHS for upto $360, 000 .00, pending further information. The HOURTown sponsor will be given technical assistance to fine-tune the proposal, but no funding for the project. Stevenson's summary was reviewed by the Agency members . It was discussed whether HOURTown's project proposal should be funded as submitted or approved in the limited version as described in Stevenson's summary. Some members expected to fund HOURTown during the next round of reprogramming pending the fine tuning of the proposal. Some members expected to see INHS's second proposal to be funded a that time as well. In the end, the Agency concurred with Stevenson's summary. Providing that the above projects will be carried out, there is $105, 000 of funds remaining to be reprogrammed. IIIA-2 . CDBG Reprogramming INHS Paul Mazzarella from INHS reported that the INHS Board assigned a priority rating to their project proposals. The Southside Project got first priority, followed by the Seneca Street Proposal and closing with the West Hill Proposal. Mazzarella distributed a map of the Southside Neighborhood. He stated that the housing situation in the neighborhood is fragile. INHS's proposal is designed to strengthen the neighborhood's housing and homeownership through a House Recycling Program. The Agency discussed the issues of site control, time restraints and eligibility for this project. Consensus was reached to study the project further. Mazzarella was asked to submit a detailed proposal to the Agency for discussion at the next meeting. The 2 Minutes IURA October 10, 1995 issue of submitting a proposal after the deadline of the Reprogramming RFP will be addressed at the next meeting also. IIIA-3 . CDBG Reprogramming Ithaca Farmer's Market Cooperative Laurie Todd from the Ithaca's Farmer's Market Cooperative distributed a one page outline of the Market' s proposal. She asked the IURA whether it intended to issue a Grant or a Loan to the Market. It was explained that the IURA awards loans rather than grants to businesses, but that a loan with favorable terms was a possibility. Todd explained that the Market has a policy against taking on debt. She regretfully withdrew the Market's application. IIIB CD Revolving Loan Fund The October 10, 1995 draft of the CD Revolving Loan Fund was distributed for the Agency members' review. Approval of the draft will take place a the next meeting pending receipt of the recommendations by the Economic Development Committee. IV. Fair Housing This item will be discussed at the next meeting. V. CDBG - Update This item will be discussed at the next meeting. VI. Budget and Administration - Financial Statements The financial statements dated August, 1995 and September, 1995 were entered into the minutes . VII. Other Business No Reports. VIII .Adjournment The Agency members agreed to meet again at 12 noon, October 24, 1995 . The meeting was adjourned at 1:30 pm. (C\M\Min95oct.DOC) 3 - r c\ 1'.4 q( L MINUTES OF THE ITHACA URBAN RENEWAL AGENCY Tuesday, April 11, 1995, 11 : 00 am Third Floor Conference Room, City Hall Present : Ben Nichols, Bill Myers, Pam Mackesey, Doug Dylla, Charles Johns of Rental Housing Committee, Mathys Van Cort, Herman Sieverding, Paul Stevenson, Wies van Leuken I. CALL TO ORDER: 11 : 10 by Nichols . II. APPROVAL OF MINUTES : Minutes of March 11 approved as distributed. III. STAFF REPORTS : Staff reports are included in reports made under other items . IV. 1994 CDBG APPLICATION Contracts for the 1994 CDBG projects have been finalized except for two: the Drop-In Children' s Center [DIC] , which will require more detailed attention due to the complexity of the project; and the contract with Jeff Furman for the Community Enterprise Opportunities [CEO] Project . a Contract with Jeff Furman Stevenson and Nichols both met with Jeff Furman regarding his pending contract . There are still differences in interpretation of the specifics regarding # months/# hours/# clients and reporting on the project . Need to balance the actual operation of the program with the HUD' s requirements. Furman is reluctant to commit to the administrative requirements necessary for CD' s reports to HUD. He also wants to focus his work on younger people. A second meeting has been scheduled. b Mutual Housing, Phase II [MHA] Process continues, with amelioration of State DHCR objections to room sizes . Local approval process is moving along. Van Cort explained configuration possibilities for MHA II and that Northside planning group has been activated. In view of problems with Landmark Square, concerns were raised regarding the long-term maintenance and administration of MHA. Consensus was to look into alternate strategies . IURA MINUTES 04/11/95 page 2 c Conway Park Community meeting with public works and IURA will be scheduled to get community involved. Lighting is a concern. Mackesey noted it would be desirable to get neighborhood involved with park maintenance. V. 1995 CDBG APPLICATION HUD is reviewing applications . We should hear soon. VI. ECONOMIC DEVELOPMENT VI . 1 Dylla moved and Myers seconded a resolution to revise IURA Economic Development Financing Policy Guidelines and Operating Plan. Whereas, the Department of Housing and Urban Development has requested changes in the IURA' s "Economic Development Financing Policy and Operating Plan" to include micro-enterprise development in the list of eligible activities and in other relevant section of the "Guidelines" , be it Resolved, that the Ithaca Urban Renewal Agency hereby approves the proposed wording changes in the document to include micro-enterprise development, specifically in Sections 1 . 2 , 2 . 1 (b) , 2 . 3 , 3 . 3 , 4 . 4 , 5 .2 , and 5 .4 . [# ]77/ Approved unanimously VI . 2 Community Health and Home Care, Inc . The EDC reviewed the non-compliance by CHHC to their agreements with the Agency at their last meeting. Stevenson reported CHHC is not meeting their obligation to pay principal on the CDBG loan. Economic Development Committee will meet with Anne Bookhout, Executive Director of CHHC, to review job creation, loan repayment and grant requirements . IURA MINUTES 04/11/95 page 3 VII. BUDGET AND ADMINISTRATION VII . 1 Job Description Revisions The revised job descriptions for Deputy Director (former Administrator) and Administrator (formerly Coordinator) were submitted to the Agency for the review. VII . 2 Financial Statements The Small Cities Grant Summaries dated February 1995 and March 1995 were entered into the minutes . VII . 3 CEO Coordinator Angela Jaromin has been hired as CEO Coordinator for an 18-month half-time position. VIII. HOUSING AND NEIGHBORHOODS VIII . l Landmark Square Project Status Report Sieverding reported on negotiations with the Landmark Square Project Participants . Arnold Rabnor, the owner of the apartments, INHS ' Paul Mazzarella, and Sieverding are continuing their discussions aimed at coming to a financial agreement required before the project can be carried out . Sieverding and Mazzarella will confer and meet again with Rabnor. The sites fronting Route 13 were zoned commercial and not included in the original CDBG proposal . Question of taking property by imminent domain was raised again. Concerns were noted that Landmark Square may be too large a project for IURA and INHS to handle . If MHA had been completed, INHS would have staff and time available to devote to Landmark Square project . There was discussion of providing a program of master craftsmen mentors and youth workers to do the work. The possibility of converting units to condominiums drew support from the Agency. Consensus was that stepping up code enforcement is critical . IURA MINUTES 04/11/95 page 4 VIII . 2 City Hall Annex The EDC committee gave a report to the Agency on the EDC' s recommendations for reuse of the Annex. Dylla moved and Myers seconded motion regarding status of Annex. Whereas, the proposed buyer of City Hall Annex has informed the City he will not purchase the building, and Whereas, construction is scheduled for the Youth Bureau' s building which will cause the Youth Bureau to need a temporary home, and Whereas, the Youth Bureau has agreed to make improvements to the building, and Whereas, an occupied structure may be more attractive to prospective buyers, therefore, be it Resolved, that the Youth Bureau be allowed to occupy the Annex rent-free during construction in their own building and that sale of the Annex be postponed until Youth Bureau staff has returned to the Youth Bureau building or December 1, 1995, whichever is earlier. [# 177Z Approved unanimously. IX. OTHER BUSINESS: No reports IX. 1 Montessori School Myers reports school has complaints with city and may move out of city. Handout distributed. Van Cort will contact school . X. ADJOURNMENT: 12 :30 pm END 05/27/97 WVL/mfh MINUTES OF THE ITHACA URBAN RENEWAL AGENCY Tuesday, May 9, 1995, 1 : 00 pm Third Floor Conference Room, City Hall Present : Ben Nichols, chair, Susan Cummings, Pam Mackesey, Herman Sieverding, Paul Stevenson, Rick Gray, Wies van Leuken I. CALL TO ORDER: 1 :20 by Nichols . The Agency agreed to meet at noon rather than 1 : 00 pm on the second Tuesday of the month. II. STAFF REPORTS Stevenson noted the special contract conditions listed in the 1994 CDBG Grant Agreement with HUD regarding the CEO program had been cleared. The Agency discussed the Section 108 Program. Stevenson stated that he had requested an information package . He will review the information and follow it up with a mass mailing to industrial firms . Cummings suggested including a brief memo of explanation to the package. III. COMPUTER PURCHASE Stevenson explained that the administrative assistant ' s vextrec computer in the CD office no longer has enough capacity to be brought on line . The agency discussed the policies for disposal of equipment . The mayor will check the City' s policy. Mackesey moved and Cummings seconded a resolution to purchase a new computer. RESOLVED, that the Ithaca Urban Renewal Agency approves the purchase of a new computer for the Community Development office at a maximum expenditure of $2, 000 . was, 773 Approved unanimously. IV. 1995 CDBG APPLICATION Stevenson gave timeline for next actions . HUD will mail a Grant Agreement together with a commitment letter listing the special grant contract conditions . Environmental review must follow. No monies may be drawn during environmental review period, but projects may move with preliminary actions . Earliest implementation of projects could be July. Sub-grantees are advised not to expend funds before Grant Agreement is received. Evaporated Metal Films, Inc . : May begin hiring employees . IURA MINUTES 05/09/97 page 2 Southside Community Center: Architect has done preliminary assessment . A conference with director and formation of a client committee were recommended. Cleveland Avenue Street Improvements : May be delayed until next spring. V. ECONOMIC DEVELOPMENT V. 1 Financing Policy Guidelines and Operating Plan IURA Economic Development Financing Policy Guidelines and Operating Plan dated 05/09/95, was entered into minutes . Prime plus 3/4% rate is included as a benchmark, but actual rate for each loan will depend on specific business conditions . Changes to document are in boldface. Mackesey moved and Cummings seconded resolution to adopt the amendments . WHEREAS, The Department of Housing and Urban Development has requested changes in the IURA' s "Economic Development Financing Policy Guidelines and Operating Plan" to include micro-enterprise development in the list of eligible activities and other relevant sections of the "Guidelines" and to alter the Agency' s lending policies to reflect HUD regulations, specifically in regard to the elimination of a set interest rate for loans; and WHEREAS, the Economic Development Committee of the IURA has been encouraged to use a rate equal to 3/4 of the prime rate as a benchmark, henceforth each loan shall be underwritten on the basis of it specific merits, therefore, be it RESOLVED, that the IURA hereby approves the proposed wording changes in the document to include micro-enterprise development and reflect changes in underwriting policy. [#4166]77y Approved unanimously. r , IURA MINUTES 05/09/97 page 3 V. 2 Community Health and Home Care, Inc . EDC met with CHHC representatives at April 18, 1995 meeting. IURA made a $100, 000 loan to CHHC. $90, 000 is to be repaid with interest over the term of the loan. The remaining $10 , 000 may become a deferred loan if conditions described in the contract have been met . Per contract, CHHC was to begin making payments on principal as of January 1 . To date no payments have been made toward principal and the loan is in default . The ED Committee is concerned about whether CHHC can meet CD loan and other obligations . CHHC requested deferral of principal payments until September 1995 . EDC decided a to defer principal payments until next EDC meeting; b to have CHHC prepare a full financial report and financial prospect to show how obligations will be met; c to require CHHC to adhere to HUD reporting guidelines per agreement; d and to require CHHC to provide regular financial reports, and historical employment listing to Stevenson for EDC distribution. Agency agreed with EDC recommendations and wishes to see CHHC' s financial plan. Staff will send letter to CHHC to remind them of EDC decisions [a through d] . V. 3 COMMUNITY ENTERPRISE OPPORTUNITIES Program Angela Jaromin is under contract as CEO Coordinator. She is assembling materials and a marketing plan. Office space open to entire community is being sought : TC3 and downtown sites are under consideration. . r IURA MINUTES 05/09/97 page 4 Jeff Furman is not yet under contract . Furman and TC3 have concerns regarding age of participants . Furman would like to remove the minimum age requirement . TC3 preferred a minimum age requirement of 16 years . The Agency agrees there should be neither a lower nor an upper age requirement . The project will be reviewed through regular reporting by Jaromin and supervised by Stevenson. VI. BUDGET AND ADMINISTRATION VI . 1 Job Description Revisions The revised job description, dated April 1995, for Community Development Administrator and CD Deputy Director were entered into the minutes . As of this date the title of CD Coordinator has been changed to CD Administrator and the title of CD Administrator has been changed to CD Deputy Director. There was no previous description for the latter title. Cummings moved and Mackesey seconded a resolution to approve the amendments to job descriptions for Community Development Administrator and Community Development Deputy Director Positions . WHEREAS, certain text changes have been recommended in the above job descriptions in order that they better reflect the responsibilities of the positions, therefore, be it RESOLVED, that the Ithaca Urban Renewal Agency approves the amendments to the job descriptions for the Community Development Coordinator and Community Development Deputy Director Positions . [#1777, Approved unanimously. The Agency discussed whether the CD office was adequately staffed for the present work load. VI . 2 Financial Statements Small Cities Grants Summary dated April 1995 was entered into the minutes . IURA MINUTES 05/09/97 page 5 VI . 3 Financial Management Issues The Agency discussed the signature register of the CD Bank Accounts. It: was agreed that all accounts, including the short-term CDs, should have the same signatories . IURA should responsibly maximize investment of CD- RLF funds. Federal Deposit Insurance will guarantee up to $100, 000 in any one bank. Funds over the $100, 000 limit are not insured. There is question as to whether agency should diversify, purchase extra insurance, or split up funds into <$100, 000 accounts . Staff will check with HUD regarding the concerns . VI .4 Training Mackesey moved and Cummings seconded a resolution to authorize funds for Stevenson to attend the NDC training program in the fall . RESOLVED, that the Ithaca Urban Renewal Agency approves the request for NDC training by Paul Stevenson. [#W1 7y VII. HOUSING AND NEIGHBORHOODS �b VII . 1 Landmark Square Project The negotiations between the Agency and Landmark Square owner Arnold Rabnor have come to a stand still . VII .2 INHS decisions are pending for Polygon and Towerview projects . VIII. OTHER BUSINESS : No reports IX. ADJOURNMENT: 2 :45 pm END 06/09/97 WVL/mfh 44-Al MINUTES OF THE ITHACA URBAN RENEWAL AGENCY Tuesday, June 13, 1995, 12 : 00 noon Third Floor Conference Room, City Hall Present : Ben Nichols, Susan Cummings, Pam Mackesey, Bill Myers, Alan Cohen, Mathys Van Cort, Herman Sieverding, Paul Stevenson, Rick Gray, Wies van Leuken Chuck Gutman and Pat Kennedy for Item VI I. CALL TO ORDER: 12 : 05 by Nichols. II. STAFF REPORTS II . 1 Carpenter Business Park [CBP] Stevenson and Van Cort met to discuss CBP. It is apparently more suited to retail than to light manufacturing or other uses. It has been suggested that the site be sold to purchase the Weiner site at Cherry Street Industrial Park. Mackesey suggested the transfer be viewed in the larger context of retail and downtown Ithaca. Cummings asked that basic figures be presented. II .2 Community Development Block Grant [CDBG] a Conway Park There are tensions in the neighborhood and concerns for safety. Bushes blocking sightlines will be removed, the deteriorated play structure demolished, and police presence increased. The summer will be used to meet with neighborhood residents to finalize plans for the park. There is no definite decision on including basketball equipment . b Representatives of Evaporated Metal Films and Family Resource Center have met to discuss the hiring of Southside residents at EMF. c The location of the Family Preservation Program is under reconsideration. d The Mutual Housing street construction might be started this summer. e All of the Drop-In Children' s Center [DICC] funding is falling into place. 1 IURA MINUTES 06/13/95 page 2 f Cleveland Avenue sitework will likely be delayed as least until autumn as Department of Public Works cannot take on the work any sooner, but practical start of work will more likely be in spring. Discussions continue with the neighborhood. g Southside Community Center Renovations are under discussion with the client committee HUD has expressed concerns that code issues are delayed until the second and third years of the CDBG program. Melton-Scott has asked that the gymnasium be extended into the back lot of the building: the CDBG application requested flooring and a new roof. Extension would be ±$80, 000 . Sutton is architect for the project. h Community Enterprise Opportunities is underway: Jaromin is signing on participants. Question has arisen regarding a Trumansburg participant who wishes to start a Trumansburg business: Agency consensus is that program should support Ithaca people and/or Ithaca businesses only. III. ECONOMIC DEVELOPMENT III . 1 Local Development Corporation [LDC] No reports. III .2 Community Development Revolving Loan Fund [CD-RLF] No reports. IV. BUDGET AND ADMINISTRATION IV. 1 Staff Contracts No reports . IV. 2 Accountant Stevenson spoke of need for a managerial audit of IURA financial policies. He has estimated cost at $1, 000 to $1, 500 for consultant . Consensus was these figures are low. Agency may issue a request for proposal for the work. The issue should be discussed at the next Budget and Administration meeting. IURA MINUTES 06/13/95 page 3 IV. 3 Investment of CD-RLF Funds deposited in bank accounts over $100, 000 are not insured. To ensure protection of deposits over this limit, the Agency agreed to enter into a repurchase agreement with Tompkins County Trust Company and First National Bank of Chicago. Cummings moved and Nichols seconded a resolution to enter into a repurchase agreement with TCTC. Whereas : the Ithaca Urban Renewal Agency has a revolving loan fund capitalized by repayments of Economic Development and other loans, and Whereas : The Revolving Loan Fund is currently deposited in the Tompkins County Trust Company in excess of the amount insured by the Federal Deposit Insurance Corporation, and Whereas: by entering into a repurchase agreement with Tompkins County Trust Company it is possible for the Agency to maintain the liquidity of its funds and achieve a higher interest rate, therefore be it RESOLVED: that the Ithaca Urban Renewal Agency hereby authorizes staff to make arrangement for the Agency to enter into a repurchase agreement and for the Chairman and Executive Director to sign agreements necessary to implement these policies. [#77] APPROVED UNANIMOUSLY IV.4 Job Descriptions Updated job descriptions for Deputy Director and Administrator were distributed and entered into Resource Manual . IV. 5 Financial Statements Small Cities Grants Summary dated May 1995 was entered into the minutes . IV. 6 Records Management Officer Appointment No reports . • t' IURA MINUTES 06/13/95 page 4 V. COMMUNITY DEVELOPMENT V. 1 Landmark Square Project No reports . V.2 Reprogramming of 1992 CDBG Funds The Agency discussed reprogramming of part of the funds assigned to the West Inlet Housing Project, part of the 1992 CDBG grant . a The funds could be used to assist an economic development project planned for the Triangle Steel building. The building sale collapsed due to lead contamination at site. A new buyer is interested in site depending on outcome of an environmental audit . a. l Funding of the proposed enterprise will likely require a mix of CDBG Economic Development funds, conventional funding, and Section 108 gap funding. a.2 Minority ownership and strong affirmative action program would be positive impact for CDBG programming. a.3 By telcon Harry Sicherman advised that use of Section 108 funds could set up possibility that city would end up owning parcel if deals do not go as planned. a.4 It is believed the deal could not proceed without Section 108 funds . a. 5 The potential owner' s finances should be reviewed. a. 6 An environmental review of the site will be necessary. a. 7 Concerns were expressed about the impact of dust and noise pollution. b Stevenson noted 1992 CDBG funds must be reprogrammed or IURA jeopardizes future CDBG funding. The Agency discussed options for a Floral Avenue site for Mutual Housing Authority or enticement of other manufacturing opportunities . IURA MINUTES 06/13/95 page 5 VI. DISPOSITION OF LAND UNDER GREEN STREET GARAGE EXECUTIVE SESSION Action taken: The letter and note by Stan Goldberg' s attorney, Shapiro, will be distributed. IURA will set a date within a month to meet on the matter. Goldberg will be informed. VII. OTHER BUSINESS: Myers reported on the proposed merger involving M&T Bank. Agency authorizes Stevenson to draft a letter for the Mayor' s signature to express the City' s position on this issue. VIII. ADJOURNMENT: 2 :45 pm END 06/16/97 WVL/mfh 1 MINUTES OF THE ITHACA URBAN RENEWAL AGENCY Tuesday, June 27, 1995, 12 : 00 noon Third Floor Conference Room, City Hall Present : Ben Nichols, Susan Cummings, Pam Mackesey, Bill Myers, Alan Cohen, Doug Dylla, Herman Sieverding, Paul Stevenson, Wies van Leuken, Stan Goldberg, Debra Ketchum, George Gesslein, Martin Shapiro, Shari Woodard I. CALL TO ORDER: 12 : 00 by Nichols . II. COMMUNITY DEVELOPMENT II . 1 Landmark Square Sieverding discussed two memoranda sent to Rabnor, owner of the property and Rabnor' s response . Rabnor states he is replacing roofs where necessary, painting siding, and installing new carpeting as apartments are vacated. Consensus of Economic Development Committee is that it will be impossible to bridge the differences of opinion between Rabnor and IURA. Sieverding sees no reason to use CDBG funds at Landmark Square. He has asked City Building Department to enforce applicable codes . Mackesey moved and Dylla seconded a resolution to drop Landmark Square from CDBG funding. RESOLVED: that the Ithaca Urban Renewal Agency remove the line item for renovation of the Landmark Square property from the 1993 CDBG budget and reprogram the funds to other purposes. [#770] APPROVED UNANIMOUSLY II .2 Reprogramming of 1992 CDBG The Agency is considering changing the use of funds assigned to the West Inlet Housing portion of the 1992 CDBG grant to an economic development purpose. 1992 CDBG funds must be reprogrammed or IURA jeopardizes future CDBG funds, especially the second and third years of the current cycle. It is proposed that a Request for Proposals be issued for potential Economic Development and Housing programs to replace the West Inset Housing portion of the 1992 CDBG. There was discussion of whether to issue RFP for $350, 000, $650, 000 or some figure in between. IURA MINUTES 06/27/95 page 2 There was discussion whether there should be a request for agencies to submit proposals or whether the IURA should decide on projects and find agencies to implement them. Possible sites are scattered and must be identified prior to deciding on potential programs . Possible projects include West State Street corridor development, increased INHS budgets for ownership and rental housing, IURA homeownership maintenance assistance, a potential purchase of the Triangle Steel site or a Limited Equity Cooperative [LEC] . Woodard noted a perception that the only people who received assistance are those on the verge of entering the middle class : target group for LEC should be persons below 50% of median income. There was no consensus : it was agreed that one hour of the next IURA meeting will be devoted to the issue . Stevenson will draft the RFP for further consideration. III. ECONOMIC DEVELOPMENT III . 1 Local Development Corporation [LDC] No reports. III .2 Community Development Revolving Loan Fund [CD-RLF] Stevenson' s list of questions included in his memo of 06/26/95 regarding CD-RLF policy was distributed. IV. DISPOSITION OF LAND UNDER GREEN STREET GARAGE AGENCY MET IN EXECUTIVE SESSION V. OTHER BUSINESS V. 1 Contract Stevenson noted Timothy McHarg has been hired to assist in writing contract . IURA MINUTES 06/27/95 page 3 V.2 Community Home Health Care Stevenson discussed progress with CHHC. IURA offered a six-month deferral [not a forgiveness] of principal payments to start in June or July on two conditions 1) that CHHC provide quarterly statements and 2) that CHHC seek technical assistance in developing financial plan [SCORE suggested] . CHHC did not accept the conditions . Recommendations by the EDC are that CHHC will be provided with a new amortization schedule with additional payments at end of term as result of payment postponements. In addition twelve consecutive months of principal and interest payments will be required before releasing the deferred loan. Should this twelve month period extend beyond the three year term of the deferred loan, a contract amendment will be necessary. If CHHC has not cleared its default by that third anniversary, the organization is liable to repay the $10, 000 deferred loan with interest . V.3 Next Meeting The July 11 IURA meeting will be a long session, perhaps three hours. The agenda distributed will include proposed time for each item. One hour will be reserved for general planning discussion. VI. ADJOURNMENT: 2 : 00 pm END 06/18/97 WVL/mfh MINUTES OF THE ITHACA URBAN RENEWAL AGENCY Tuesday, July 11, 1995, 12 : 00 noon Third Floor Conference Room, City Hall Present : Ben Nichols, Susan Cummings [except Item IV] , Pam Mackesey, Bill Myers, Doug Dylla, Rick Gray, John Johnson [for Items I-V] , Shari Woodard [except Item IV] , Mathys Van Cort, Herman Sieverding, Paul Stevenson, Wies van Leuken, Chuck Gutman [for IV/V] I . CALL TO ORDER: 12 : 05 by Nichols. II. COMMUNITY/ECONOMIC DEVELOPMENT PLANNING SESSION Nichols stated that to meet HUD' s threshold requirements it is urgent to reprogram the funds available from the canceled project of previous grant years . Today' s discussion should lead to recommendations to be included in the Request for Proposals to be issued by staff within the next few weeks. Stevenson was asked to moderate the discussion. II . 1 West State Street Corridor a CONCERNS a. l Deterioration of Corridor b PLANNING STRATEGIES b. l Improve facades in the corridor. b.2 Assist in siting County Office Building in Corridor. b.3 Focus on catalysts for the corridor revitalization: restaurants, movie theaters . II .2 Housing a CONCERNS a. l Loss of housing stock in absolute numbers. a.2 Lack of long-term affordable housing. a. 3 Difficulty of mixed use in existing buildings . a.4 Lack of affordable rental housing. b PLANNING STRATEGIES b. l Create long-term affordable housing. b.2 Increase city home ownership to 50% . b. 3 Make housing available to municipal employees to live in the city. IURA MINUTES 07/11/95 page 2 b.4 Create Limited Equity Cooperatives [LEC] in existing sites . b. 5 Construct mixed use buildings . b. 6 Create stable rental properties/quality rental housing. b. 7 Use West Inlet Island and Southwest Park for housing. b. 8 Continue support of INNS. b. 9 Continue INHS homeownership programs . b. 10 Create a land trust for housing. b. 11 Create coops in scattered sites in existing buildings . b. 12 Create "second story" housing. II .3 Economic Development a CONCERNS a. 1 Shortage of Jobs • a.2 Too few spin-off activities from Cornell University. a. 3 Lack of regional approach to economic development . b PLANNING STRATEGIES b. l Need for non-traditional view on economic development . b.2 Job creation. b. 3 Create a regional ED approach. b.4 Stimulate businesses in areas without business. b. 5 Focus on large empty sites as potential sites for job creation. b. 6 Create space for an ED incubator center. b. 7 Use CDBG funds as extra tools for development . b. 8 Promote Ithaca as a safe place for gays/lesbians to start businesses . b. 9 Use empty store fronts as advertising space or display space. The agency requested that the following be included in the RFP to be issued for reprogrammed funds : " . . . that preference will be given to proposals which include long term affordable housing, mixed use of residential and commercial uses, reuse of vacant buildings, job creation for low and moderate income people, removal of slums and blights, revitalization of the West State Street corridor. . . " 1 ' IURA MINUTES 07/11/95 page 3 III. REPROGRAMMING OF 1992 CDBG FUNDS Stevenson described the Request for Proposals drafted for the reprogramming of 1992 CDBG funds. The RFP' s deadline is September 1, 1995 . The RFP is for activities requiring funding of $50, 000 or more. RFP will be distributed via newspaper and small magazine publication, mass mailing, commercial loan officers, Tompkins County Area Development, property developers [including Joe Cassaniti] , West State Street Newsletter, Tompkins County Chamber of Commerce Chamber-grams, and house-to-house delivery on West State Street . HUD will do a pre-review/conditional approval of projects . A projected schedule of application/reprogramming was distributed. RFP approved by consensus. IV. CHERRY STREET INDUSTRIAL PARK LEASE PROPOSAL Charles Gutman arrives for discussion. Susan Cummings leaves meeting to avoid conflict of interest . Sieverding explained that Gould wishes to locate his T- shirt printing facility, Perfect Screen Printers, at the CSIP. The light manufacturing plant is planned as an upgrade from current capacity in the Village of Lansing. This one acre site is the last in Phase I of the CSIP. Gould' s facility would not include retail use and is consistent with other CSIP businesses. He is requesting a lease for a portion of the acre site. Joe Moro has requested a lease for the remaining portion of the site. Economic Development Committee of IURA passed a resolution recommending proposed use to the Agency. The Agency approved of the requests and asked the staff to finalize the land leases for the two parties . Cummings returns after discussion is closed. V. DISPOSITION OF LAND UNDER GREEN STREET GARAGE City Attorney Gutman explained the background of the property disposition. Proceedings of Executive Session of the IURA meeting of June 27, 1995 were reviewed. IURA MINUTES 07/11/95 page 4 Matter revolves around the requirement in the lease to develop the site under the elevated garage. Goldberg has developed a portion of the site; the Dollar Store building. Goldberg hopes to retain the property. Gutman considers Goldberg' s legal arguments unimpressive . Property is assessed at $1, 000, 000, including the Dollar Store. Excluding the Dollar Store property is worth $550, 000 to $600, 000 . Nichols noted that the IURA has turned over a valuable property while getting nothing in turn, not even a guarantee of development . Cummings stated that only when the IURA waives its option can the owner develop the site. Dylla moved and Cummings seconded a resolution to waive IURA option on property. RESOLVED that the Ithaca Urban Renewal Agency waive its option on the property under Green Street garage �� without further conditions attached. Resolution approved by 4-1 vote, with Mayor Nichols dissenting. VI . 1995 CDBG UPDATE VI . 1 Family Resource Center Staffing and locating the FRC is being re-evaluated due to difficulties which have occurred at its present site. Staff from the Southside Center, IURA, and EOC are trying to work out a solution. VI .2 Southside Community Center Rehabilitation Melton-Scott and Southside Board are working with City, Agency, and HUD to expand the gymnasium in lieu of the original proposal to re-roof and repair gym floor. HUD has already objected to the priorities of SCC rehab: code compliance is put off until the second year. HUD is not likely to look favorably on reprogramming substantial funds to non-code related issues before code compliance work. IURA MINUTES 07/11/95 page 5 VI .3 Community Enterprise Opportunities [CEO] program is underway, clients are drawn from Greater Ithaca Activities Center. VI .4 Drop-In children' s Center ground breaking was held today. VI . 5 Southside Community Center Design Committee Mayor Nichols has appointed a committee of Jacqueline Melton-Scott, Diane Samms, Cal Walker, Sara Shenk, and Tom West . One more person is necessary: Ted Brosnick will be asked. VII. LDC/CD-RLF UPDATE: Tabled VIII. ADMINISTRATION VIII . 1 Staff Contracts Pat Kennedy' s memo regarding the staff contract for Paul Stevenson was entered into the minutes. She was unable to attend this meeting. Dylla moved and Mackesey seconded resolution RESOLVED: that the IURA approves the staff contract for Community Development Administrator Paul Stevenson 7 „ as amended by the City Attorney. Approved unanimously. VIII .2 Records Officer The Agency is required by law to appoint a records officer. Dylla moved and Mackesey seconded resolution RESOLVED: that the IURA appoints CD Administrator Paul Stevenson as Records Officer. Approved unanimously. VIII . 3 Financial Statements Funds for Drop-In Children' s Center, Mutual Housing, and Sciencenter are expected to be expended soon. The 1995 CDBG funds for the MHA street will be disbursed with Autumn construction, and the funds for the adjoining park in the Spring of 1996 . IURA MINUTES 07/11/95 page 6 Small Cities Grants Summary dated June 1995 was entered into the minutes with corrections to the 1994 funds balance. VIII .4 Computer Purchase Dylla moved and Mackesey seconded resolution for purchase of computer. RESOLVED: that the Ithaca Urban Renewal Agency approves the purchase of a computer for the Community Development Office for an amount not to exceed $2, 500 and be it further RESOLVED: that this resolution supersedes any previous 1995 resolutions authorizing the purchase of computer �'/ equipment . Approved unanimously. VIII . 5 Budget and Administration Committee Meeting/Auditor A city-wide audit is currently being conducted. Administrative Assistant will schedule meeting of the Budget and Administration Committee [Nichols and Mackesey] for August 1995 . VIII . 6 Training CD Administrator Dylla moved and Mackesey seconded resolution for CD Administrator to attend National Development Council training session. RESOLVED: that the Ithaca Urban Renewal Agency approves necessary and appropriate funds for the Community Development Administrator to attend a one-week training program this September by the National Development Council on economic development finance. [0 11100] Approved unanimously. IX. OTHER BUSINESS : No reports X. ADJOURNMENT: 2 : 05 pm END 06/18/97 WVL/mfh MINUTES OF THE ITHACA URBAN RENEWAL AGENCY Tuesday, August 8, 1995, 12 : 00 noon Third Floor Conference Room, City Hall Present : Ben Nichols, Pam Mackesey, Doug Dylla, Bill Myers, Herman Sieverding [Items Paul Stevenson, Wies van Leuken, Shari Woodard. I. CALL TO ORDER: 12 : 10 by Nichols II. REPROGRAMMING OF 1992 CDBG FUNDS II . 1 Update Stevenson' s August 6 memo was distributed detailing nine current responses to the reprogramming RFP. Stevenson further explained the responses : see memo for details . a Ithaca Mill Works b INHS West Hill Subdivision c INHS Apartment Building d EOC Building Renovations e Glyph Technologies f Ithaca Housing Authority g HOUR Town h Ithaca Performing Arts Center i CEO Small Business Incubator All will be requested to submit an outline proposal for the September IURA meeting. All are currently under consideration, but a selection will eventually be made. Goal is to show reprogramming progress in September report to HUD and to submit a pre-proposal to HUD for suitability for funding. HUD will compare new proposal to Landmark Square and West Inlet projects originally funded and will compare new projects with the most marginal, but approved, comparable project submitted in those grant years . II .2 Process for Project Selection Community Advisory Committee will be given a summary list of proposals and will meet before September 12 , 1995 . Criteria for selection a Loan amount-to-number of jobs ratio. b Does proposal include leveraged funds? c Does proposal provide permanent housing? d Is project self-sustainable once CDBG funds are gone? e Impact on the community. IURA MINUTES 08/08/95 page 2 Staff will prepare a letter to proposal sponsors with specific questions to be answered prior to the September selection process . III. CHERRY STREET INDUSTRIAL PARK LEASE PROPOSAL Jonathan Gould, of Perfect Screen Printers is out of town and has not responded to Agency. IV. 1995 CDBG UPDATE IV. 1 Drop-In Children' s Center Final portion of funding is in place. IV. 2 Mutual Housing II State funding is not yet in place. Subdivision approval required for the street : previous approval was for a previous design. IV. 3 Family Resource Center Contracts are ready for signing. This is a complex program with a three- party agreement . IV.4 Southside Community Center a The Mayor has appointed a design team. b Melton-Scott proposes to request additional funds to include other work - extending the gym into the backyard - from Common Council B&A Committee. Estimates are ±$100, 000 to extend gym. This will take time and will postpone the CDBG funded project : There could be a problem in May when the City must explain to HUD why no work has been done . c It was reiterated that HUD is concerned that work to bring the building up to code was not included in the first-year grant application. The Southside Board wanted other things done first . Roof and wall repairs are to be postponed. d Code work could be requested in the second and third year grants . e As second-year CDBG funding is uncertain Stevenson recommends that work which can be completed now is done first . IV. 5 Community Enterprise Opportunities Angela Jaromin' s memo of July 24 , 1995, outlining CEO Workshops, was distributed. t IURA MINUTES 08/08/95 page 3 V. LDC/CD-RLF UPDATE No reports. VI. ADMINISTRATION VI . 1 Financial Statements Small Cities Grants Summary dated July 1995 was entered into the minutes. VI .2 Budget & Administration Committee No reports . VII. OTHER BUSINESS Economic Development Committee meeting for August is canceled for lack of agenda items . Stevenson stated that CD contracts are not user-friendly and need to be revised. Dylla expressed concern at the backlog of minutes. Staff is aware of this finds that present work load requires overtime and work is being prioritized. VIII. ADJOURNMENT: 1 :05 pm \ft./ END 06/24/97 WVL/mfh MINUTES OF THE ITHACA URBAN RENEWAL AGENCY Tuesday, September 12, 1995, Noon and continued Thursday, September 14, 1995, 11 : 00 am Third Floor Conference Room, City Hall Present : Benjamin Nichols, Pam Mackesey, Bill Myers, Susan Cummings [except Item III] , Matthys Van Cort, Herman Sieverding, Paul Stevenson I. CALL TO ORDER: Noon by Nichols. II. REPROGRAMMING OF CDBG FUNDS II . 1 CLEVELAND AVENUE a The Agency discussed its concerns regarding the number of recently boarded up houses on Cleveland Avenue. There have been tax delinquencies and deterioration of housing. Resources are necessary beyond what INHS can provide. b Neighborhood problems also include drug trafficking and general social deterioration. Nichols suggested the Family Resource Center at Southside Community Center could help. Sieverding noted that a community policing function is being established. c INHS did not propose work in Cleveland Avenue because of costs : prices were above market and both buyers and sellers were scarce. d Consensus was that it may make more sense for INHS to put energies into Cleveland Avenue than into other projects. e Nichols suggests other projects be rated and that work in Cleveland Avenue be considered. II . 2 DISCUSSION OF PROPOSALS There was discussion of various proposals a EOC SRO/Youthbuild Creation of jobs is very important, but administrative cost of Youthbuild is high. There was general agreement regarding involvement of youth. It was suggested that Youthbuild could work at Cleveland Avenue. b Neighborhood Legal Services Consensus is to deal with needs in some other way. IURA MINUTES page 2 After some discussion it was decided to recess the meeting until 11 : 00 am, Thursday, September 14, 1995 . Stevenson will develop a matrix for rating and ranking the various proposals . Criteria to include: Impact on Housing Economic Development Impact Impact on West State Street Development Project Feasibility Leveraging After meeting on September 14 and proceeding with the ranking process, five proposals were considered feasible and worth follow-through: Glyph Technologies : request for $100, 000 loan for working capital to create 6-7 FTE positions. Ithaca Millwork Company: request for $150, 000 loan to leverage an additional $250, 000 for expansion of operations, creating 5-10 FTE positions. Ithaca Farmers ' Market : request for $67, 250 to weatherize a portion of the Steamboat Landing facility. INHS: One or the other of the West Seneca Street or West Hill/Floral Avenue proposal, pending further information. HOUR-Town: Pending a more refined proposal . Stevenson will forward proposals to Sicherman of EastWest Planning for consultation. II . 3 RECOMMENDATION TO THE COMMON COUNCIL No action taken as yet, due to lack of firm status for the proposals. IURA MINUTES page 3 III. CHERRY STREET INDUSTRIAL PARK Cummings recused herself and left meeting due to conflict of interest . Sieverding explained there is one remaining lot available in CSIP: J. Gould and J. Moro have applied for a portion of this site. Jobs will be created as a result of both relocations. Sieverding explained layout for the site if shared by two businesses . Myers moved and Nichols seconded resolution to approve leases RESOLVED: That the IURA approved the requests for a lease on the last one-acre parcel on Cherry Street Industrial Park by J. Gould of Perfect Screen Printers and J. Moro of Moro Design. Resolution approved. Matter will be discussed at the next Economic Development Committee meeting. Cummings returned after conclusion of discussion. IV. CITY HALL ANNEX BIDS No action. V. FAIR HOUSING ACTIVITIES No action. VI. CDBG UPDATE No action. VII. OTHER BUSINESS No action. VIII. ADJOURNMENT: various END 06/24/97 PS/mfh { VY-1 pvl. MINUTES OF THE ITHACA URBAN RENEWAL AGENCY Tuesday, November 21, 1995, 11 : 00 am Third Floor Conference Room, City Hall Present : Ben Nichols [Items I-III only] , Susan Cummings, Bill Myers, Pam Mackesey, Doug Dylla, Allen Cohen [Item III . 3 only] , Paul Glover [Item III . 3 only] , Matthys Van Cort, Herman Sieverding [Item III . 1 only] , Paul Stevenson, Wies Van Leuken I. CALL TO ORDER: 11 : 10 am by Nichols II. APPROVAL OF MINUTES: Minutes. of October 10 were approved. Minutes of October 24 were distributed and will be approved a next meeting. III. STAFF REPORTS III . 1 Executive Session: Action taken: Agency accepted report from Sieverding regarding withdrawal of proposal by Ithaca Millwork Company. III .2 CDBG Reprogramming Update a EastWest Planning representative has presented credit analysis of various proposals. b Paul Mazzarella of INHS met via telcon with EastWest ' s Sicherman, Sieverding and Stevenson to discuss and clarify proposals by INHS . c Discussion revealed consensus preference for house rehabilitation. Perceptions of INHS projects are often not factual . Fifteen low income households were assisted by the 1993 CDBG Homeownership Program. d INHS and Glyph Technologies proposals will be taken through approval process ahead of other proposals still being considered. e Proposals must now go before Planning Committee of Common Council, Common Council, and forwarded to HUD for final approval . f Stevenson will conduct small sessions leading up to a large public neighborhood meeting to explain restraints of the reprogramming process . These public meetings may be held before the Common Council meeting. IURA MINUTES 11/21/95 page 2 g After discussion, consensus was to go to Common Council for concept approval in December, then go to public to meet on details, with final approval by Common Council in January 1996 . Mackesey moved and Myers seconded a resolution to approve proposals . RESOLVED: that the Ithaca Urban Renewal Agency approves the $100, 000 proposal from Glyph Technologies for business expansion and the $1, 350, 000 proposal by Ithaca Neighborhood Housing Services for housing rehabilitation in Southside Neighborhood and recommends the projects to the Common Council for reprogramming of funds from the 1992 Community Development Block Grant award. Approved unanimously. III . 3 CDBG Projects Update No reports III .4 Import Replacement Project [first introduced as "Hour Town"] Paul Glover explained his proposal to reduce part and product outsourcing for manufacturing done in the Ithaca economy by establishing a database of product and service suppliers. He described an Oregon model for the project . Agency noted problems with proposal : a One-page proposal lacks specificity. b No breakdown of how the proposal would work or what the financial details are . c Concerns over trying to accommodate a state- sized model to a small city market . d Is proposal sustainable beyond the funding provided by a grant? e Absence of a business plan. Agency asked Glover to develop a more specific proposal to present to the IURA staff . IV. COMMUNITY DEVELOPMENT REVOLVING LOAN FUND Stevenson explained progress of CD-RLF. CD-RLF Application Kit was discussed. Myers moved and Mackesey seconded resolution to authorize IURA MINUTES 11/21/95 page 3 implementation of CD-RLF. WHEREAS: the Ithaca Urban Renewal Agency [IURA] is concerned with economic development and the creation of jobs and business opportunities in Ithaca, and IURA MINUTES 11/21/95 page 4 WHEREAS : the IURA has authorized the creation and capitalization of a "Community Development Revolving Loan Fund" [CD-RLF] to be used for direct lending to expanding businesses and to entrepreneurs starting businesses, including microenterprises, and WHEREAS : the U.S. Department of Housing and Urban Development allows the reuse of CDBG funds and funds from other programs to be used to capitalize the CD-RLF, and WHEREAS : the IURA has adopted "Economic Development Financing Policy Guidelines" and supporting documents and policies to oversee the operation of the CD-RLF, therefore be it RESOLVED: that the IURA staff is authorized to begin implementation of the CD-RLF in order to assist business development within the City of Ithaca. HOMO] ?,2 Approved unanimously. V. BUDGET AND ADMINISTRATION Small Cities Grants Summary dated October 1995 was entered into minutes. VI. OTHER BUSINESS No reports. VII. ADJOURNMENT: Noon. END 06/24/97 WVL/mfh