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HomeMy WebLinkAboutMN-IURACDC-1979-06-18 1 4. MINUTES .> IURA/CDA June 18, 1979 PRESENT: Jim Dennis, IURA/CDA Anne Jones, IURA/CDA Stu Stein, IURA, CDA Roz Williams, CD Staff Kathe Evans, CD Staff Thys Van Cort, P&D Robert Leathers In the absence of Chairman Ed Conley, Jim Dennis brought the meeting to order at 4:10. I. Minutes Anne Jones pointed out that no waiver had been signed at the special meeting held on May 31 , 1979.. The Minutes for that meeting will be corrected to read that a waiver was not signed, Williams asked about the standing of the resolutions made at that meeting and Stein said that the Agency had approved verbally the motion for a waiver and that the signing of the waiver could take place now. Minutes of the May 21 , 1979 meeting and the minutes of the May 31 , 1979, meet- ing as amended, were unanimously approved. II. Administration a) Bonding Williams said that the County had received a bonding form from Richard Dailey. The form is an insurance form covering IURA/CDA and CD check signers and is required by HUD as security against embezzlement, She suggested renewing the Bonding for no more than $25,000 coverage. Stein asked how much the bonding cost. Williams said that the Insurance Company refused to answer this question until the questionnaire was filled out. After discussion, it was decided to follow procedure to determine the costs before futther action was taken, b) New Signator for Checks and Drawdown Van Cort announced that Rosalind Williams would be leaving the Planning and Development Department and suggested that Katherine Evans be designated and authorized by the IURA/CDA as staff co-signator of IURA/CDA checks and draw- downs for funds from the federal treasury. The resolution further stated that Rosalind Williams be removed from the list of signators. Jones so MOVED, Stein SECONDED and MOTION PASSED. MINUTES IURA/CDA June 18, 1979 Page 2 III. IURA Property Use Williams presented a Resolution to authorize the Commons Advisory Board to make decisions on request for temporary use of IURA/CDA property adjacent to the Commons, Jones asked that a clause saying that this power could be revoked by action of the IURA/CDA at any time upon 2 weeks notice. Stein asked how questions of insurance and liability were handled, Van Cort said that the. City Attorney would check into this. Stein asked that the motion be reviewed by October 1 , 1979 and MOVED to pass the resolution with this contingency and the contingency advanced by Jones. Jones SECONDED and MOTION PASSED, IV. Wood Street and Conway Parks Williams said that a meeting had been held earlier today with Robert Dingman of the Department of Public Works and with the Engineering Department, to discuss the practical aspects of the parks project. a Leathers presented the schematic plans of the Wood Street and Conway Parks. In discussing Wood Street, Leathers said that the year's budget includes landscaping, a basketball court, a wall for ball games on a concrete set- ting, and some picnic eouipment, He said that a previously proposed ice skating rink had been eliminated due to his investigations and at the Department of Public Work's suggestion. Also at the suggestion of the DPW; he said that night lighting of high intensity and height would be installed. Jones asked what the yearly costs of maintenance would be and Leathers said it depended on the amount of vandalism that occurred. He said that last year's costs had consisted of 2 hours of work to repair broken and missing boards. Stein asked for a summing up of the Parks project process so far and Van Cort said that the Common Council has approved the program budget and has authorized the IURA/CDA to carry it out, The IURA/CDA has entered into a contract with Bob Leathers to design and construct the parks.He said that this meeting was to ask approval of the preliminary plan so that Leather's can continue work to develop construction drawings. Van Cort said that the Planning and Development Department has reviewed the preliminary plan with the DPW and has asked them to review the construction drawings when they are ready and, in general , to oversee the work as it progresses. He said he thought it was good to have a technical person to work between the contractor and the P&D. When Leather's work is completed and the bill is presented, the DPW will check to see that the work has been completed per the drawing specifications, MINUTES • IURA/CDR June 18, 1979 Page 3 Van Cort explained that because of the design processes involved, the project is not being bid. Usually, he said, the DPW administers these contracts under the direction of the BPW. In this case, the IURA/CDA is contracting directly with Leathers. He said a lot more is gained this way because if put up to bid, the job would cost between $40,000 and $60,000. Conway Park will cost $15,000 and Wood Street will be partially bid for some of the more typical building projects such as the lighting, the grading, and the basketball court. Leathers said that the Learning Web apprentices will be working on the project as a summer program on building the play structures, the landscaping, tables, park benches gravel walks etc. , . Conway Park will be cosntructed using Learing Web apprentices. Stein asked how much participation had been contributed by the community and said he felt uncomfortable in approving a plan that had had no neighborhood input. Williams said that Amy South has surveyed neighborhood residents in a door to door survey and that while prople were in favor of park improvements, she had not been close enough to the survey to be able to expand upon the results. Leathers said that a great deal of leeway had deliberately been left in the plans so that the maximum amount of community participation in the project could be accomodated. He said that he would be going door to door in the next weeks to ask for opinions and ideas and said that a public meeting would also be held to discuss the project. Stein said he would approve the resolution pursuant to any changes in the design that would come about from interaction with the neighborhood. Leathers agreed with Stein but said that last year when he went to the com- munity without plans, that he got no reaction. HO presented the Conway Park plan and said that before making them up he had spent six weeks observing the park and playing in it with neighborhood children. He noted that although very little land was available, that the room required by Little League standards would be retained in its entirety. The remaining wedge would be subdivided into three basic zones: A controlled, passive toddler play area, an asphalt area,and a high energy, complete, play environ- ment. Stein asked how the proposal for these improvements and come up and who had asked for the play areas? MINUTES IURA/CDA June 18, 1979 Page 4 Williams said that six years ago, the Housing Authority was going to provide play equipment but that the park was municipally developed without it. She said that Amy South's neighborhood survey and questionnaire had shown that a place for younger people to play was desired. Leathers said that the 12 to 14 year olds he had spoken with wanted pri- marily to save the ball field. He said that this was provided for in his plans. In responding to South's survey, he was providing space for younger children. Stein said he would like to give preliminary approval contingent upon evi- dence of_local endorsement of the plan. Jones said that there are people down there that don't want anything. Stein MOVED preliminary approval contingent upon presentation of these and other plans to the immediate neighborhood in each case and contingent upon each neighborhood's showing des ire that these plans be implemented. Jones said she has problems with the concept of Conway Park but SECONDED the motion. She suggested meeting on Thursday, June 28 at 4 o'clock to t finalize and suggested not moving ahead until the community moves. Van Cort suggested a petition, A vote was taken and MOTION PASSED. V. Accountants Williams presented a Resolution to authorize the Mayor to enter into a - contract with Sciarabba/Walker as CD accountants for one more year at $2000 upset and $16 an hour. Stein MOVED to pass the Resolution; Jones SECONDED, and MOTION PASSED, The meeting was adjourned at 5:30 • IURA/CDA • RESOLUTION: BONDING RESOLVED, that the IURA authorize its chairman to renew bonding coverage in the amount of no more than , for IURA employees and members of the Agency, • • 4r) • June 18, 1979 pf • IURA/CDA RESOLUTION: DRAWDOWN CHECKSIGNERS Kt7.444,1.4...t RESOLVED, that the IURA designate and authorize Ya4U.Eqans as staff co-signator of IURA checks and drawdowns for funds from the federal treasury, BE IT FURTHER RESOLVED, that Rosalind Williams be removed from the list of authorized signators for the documents mentioned above. June 18, 1979 pf _ _ • IURA/CDA • RESOLUTION: IURA PROPERTY WHEREAS, the Community Advisory Board is responsible for public use of the Ithaca Commons, and WHEREAS, the property owned by the IURA is adjacent to tft tiCo coons, and there are frequent requests for its use, and WHEREAS, the CAB would be the appropriate body to determine and coordinate the effective temporary and periodic use of the IURA property connected to the Commons, THEREFORE, BE IT RESOLVED, that the IURA authorizes the CAB to make decisions on request for temporary use of IURA property adjacent to the Commons, and June 18, 1979 Pf • • " .1 MINUTES IURA/CDA June 26, 1979 Present: Jim Dennis, IURA/CDA Anne Jones, IURA/CDA Stuart Stein, IURA/CDA Kathe Evans, CD Staff Amy South, CD Staff H.M. Van Cort, Planning Robert Leathers Press While waiting for a quorum, Evans reported on the information she had gotten from City Attorney Shapiro regarding insurance liability of the land between Rothschilds and the Home Dairy that is owned by the City. She said that Shapiro had told her a certificate of insurance was re- quired by any group using the space for any amount of time and that as a further precaution, the City holds backup insurance as well . He said that the present insurance was adequate for moderate risk kind of act- ivities such as the Farmer's Market but suggested a larger insurance binder for riskier activities that might come up. Evans also reported on the June 22 meeting at Southside Center where Russ Breimer, a landscape architect from Wilhelmi and Duryea,met with various groups from Northside and Southside to discuss ideas for the Neighborhood Improvements. After incorporating some of the ideas into their plans, the firm will be returning for a second citizens meeting. Evans said that the IURA/CDA will be notified in time to attend and that the meeting will take place within the next three weeks. In the absence of Chairman Mayor Conley, Jim Dennis opened the meeting at 12:30. 1 . Minutes Jones questioned the fact that no waiver for the May 31st meeting had . been signed and said that any action that was taken at that meeting is without substance. Stein suggested that the waiver be signed so that the minutes would be correct. Jones MOVED approval of this action, Stein SECONDED and MOTION PASSED. 2. Bonding Evans reported on the relative costs of bonding individual members of IURA/CDA. Although the minimum recommended by HUD is $25,000 per person (which costs $146 a year) , she suggests the higher insurance of $100,000 per person (at $256 a year) as many of the checks being dealt with are for more than $25,000. �.w R MINUTES IURA/CDA June 26, 1979 Pa.e 2 Stein questioned the protection of the insurance and Evans said it covers errors like an IURA member signing a check on the recommendation of a staff member but the check inadvertently was made out for more money than was allocated to that particular line. The signer of the check might be held responsible for the balance and liable for that mistake. Dennis noted that bonding also makes the eligibility to sign checks stronger. • Jones asked if it applied to the members of the Agency and the staff and Evans said yes. Jones MOVED to approve the bonding. Stein SECONDED and MOTION PASSED. 3. Conway Park South reported on the survey she had made prior to the regular meeting of June 18th which she had been unable to attend. She said that in a survey of 35 area households where residents were asked what kind of improvements they wanted, 13 people said that they wanted a play structure of some kind such as swings and slides; 6 said they wanted to maintain some open space for ball games and added they wouod like some landscaping, particularly shade trees and picnic tables. She said that all houses 4[ ' within one block surrounding Conway Park had been surveyed and that spot checks had been made in a radius of 2 blocks. Leathers and South surveyed another 33 houses since the last meeting. This survey included the option of leaving the park as it is. 27 people favoured development of play equipment, 2 had no opinion, and 4 asked that it be left as it is. These four were older people with no children. Two wanted all the public housing taken out and the other two complained about the existing noise. Of the 27 favourable responses, additional comments and suggestions included picnic tables anchored to the ground, more shade, no swings in the toddler area, maintenance of the grounds, and fencing in of the toddler area. All were in favor of keeping the ball playing area. Leathers noted that some neighborhood families had eight to ten children in one apartment and that a number of families had four children under 6 years old. South said that the meeting set up by the Tenants Coalition was attended by only two people but the response to park development was favourable. In addition, people thought some play equipment within Hancock Apartments complex would be desirable. . Jones asked if anyone remembered what the child population figures had been that had spurred the design plans of Auburn and Conway Parks. Van Cort said he didn't remember but that there were more children around Conway. • MINUTES IURA/CDA June 26, 1979 Page 3 South said that the statistics available now were from 1970 and would be of no help at present since the Hancock Apartments had been built since then. Stein said that he had driven by the park since the last meeting and that he still had a sense of packing in too much into a small area. Leathers said that since talking to people during the survey some changes • to the original plans have been made. No Ball Board will be put in, for instance, and minor development, condensed to the play area, will include stable equipment (no swings or teeter totters). Twenty feet have been added to the ball field after answers to the question "what do you play" showed that soccer, football and frisbee were popular. Leathers said that the grass toddler area would be fenced in after checking with Dingman to determine if mowers could be used there Jones asked if the picnic area could be put into the toddler area and asked about cooking facilities. Leathers said that probably the picnic tables would be outside the area and that no cooking equipment would be built. II' Stein said he felt better about that approach and asked if it would cut down the cost. Leathers said that it would probably cut $2,000 to $3,000 from the original estimate of $15,000. He added that there was also a strong concern about the basketball court and said that permanent pole padding would be added to the poles. He said that the basketball backboards that were the most difficult to play on were the ones that continually got destroyed and he thought that by repairing them and bringing them up to standard would made them less subject to damage. Van Cort suggested that replacements be made and put into the contrac to replace the old backboard not being used. Dennis said that at the last meeting, approval for the preliminary design had been given contingent upon each neighborhood showing desire for these plans and asked for a report on the Wood Street Park survey. Leathers said that a survey had already been reported on at the last meet- ing but that an additional survey could be made in regards to the ball board. The houses around the park are much further away from the play area than at Conway Park and make noise less of a problem. He thinks it would be a desirable addition to the facilities as no such thing exists in that area. He said that concrete would also lessen the noise. Jones said she is worried about the grass cutting and other high maintenance items. . • MINUTES IURA/CDA June 26, 1979 Page 4 Van Cort said that the BPW will review preliminary and final plans and will assess every bill. They will then certify the completion of the job before they take possession of it. The plans will go both to the Engin- eering Department and to Ed Lynch to make sure that the grass can be cut and so forth as part of the process. Dennis said he would like to have the conversations between the DPW and the Planning Department to be on paper. • Stein MOVED to give Leathers the authority to prepare final designs and construction specifications and to begin construction of the parks improvements. Jones SECONDED and MOTION PASSED. Evans presented a contract with the Senior Citizens Council to make some repairs on the Senior Citizens Center at 213 South Geneva Street. $7,000 had been set aside from 3rd year funds for a Senior Citizens Drop-In type of center to be located in anexisting community facility such as GIAC, Central School , or free standing facilities. This is the first time that these sources have been tapped and CD was approached by Margarite Harding and Bev Stone of the Senior Citizens Council to see if CD could make a 1/4 contribution to this project as a match with the Older American Act grant. The amount comes to $770.00 for the repairs and the total bill is approximately $32,000, some of which is eligible for CD support. The repairs include a new furnace, a partial partition in front of the rest- rooms, and the moving of a radiator to get better heat with the associated plumbing work to accomodate this move. Evans asked that this contract be approved contingent upon the approval of City Attorney Shapiro, and aksed that the agency authorize the Chairman to sign it. She added that on page 4 under "evaluation", she wanted to change the sentence that says 'that at the completion of the renovation and repair work, an architect shall provide the IURA/CDA with written certification that the work out- lined in the project description in the application for funds, has been completed satisfactorily' , to read: ..an architect hired by the Senior Center.' She said that the remainder of the $7000 is still available for use in Senior Centers and that some other groups in the community have asked to explore the possibility of providing Senior Services of a Drop-In nature. Jones asked in non-city owned buildings could receive funds and was told that they could. She then asked if, in terms of monies granted by the United Way, the Senior Citizens greatly increased their 1980 request, and she asked if local match money had come from that source. Evans said that her understanding was that the local share would have come from the trust fund that had been left to the Center and said she would Took into the budget that was brought before the United Way to see if the Senior Council was planning to use that money for their matching share. Jones MOVED to approve the contract contingent upon checking if this is a duplication with the United Way. Stein SECONDED and MOTION PASSED. • • I • MINUTES • IURA/CDA June 26, 1979 Page 5 Van Cort said that he wanted to be sure that note was made that Bob Leathers will be ordering materials based on the approval of the pre- liminary plans and said he would like to include that such authorization was put into the resolution. Dennis adjourned the meeting at 1 :30. • APPENDIX A SCOPE OF SERVICES: I. Project Narrative: Park improvements are to take place in the neighborhood parks, Wood St. Park and Conway Park. Wood St. Park has a play structure for younger children and ball fields. this project would be to complete the park for use by older youth and the elderly. This will include basketball court, possibly a skating area, landscaping, walkways and park furniture. Earthwork to alleviate the high groundwater problems is required for major portions of the site. The consultant is responsible for the final design, preparation of the specifications and supervision of the construction of these features. Conway Park has a ball field and basketball court, but no equipment for the younger children in the area. This project would provide a play structure for this age group and landscaping. The consultant is responsible for developing alternative design and site plans and final design plans, preparing the specifications and acting as construction superintendent for the play structure. j II. Evaluation: The consultant will provide opportunity for community input on the design plans. The consultant will provide the IURA/CDA with preliminary and final design plans according to the following schedule: CONTRACT APPROVAL - IURA/CDA May 9':' `, 1979 PRELIMINARY DESIGN APPROVAL -Planning & Devel . June 10, 1979 DESIGN REVIEW - Community Meeting June 13, 1979t(Approx) WORKING DRAWINGS (Final Design) - IURA/CDA June 18, 1979 BIDDING FOR WOOD ST. GRADING - BPW START CONSTRUCTION July 1 , 1979 FINISH CONSTRUCTION October 1 , 1979 . 4 , III. Budget: 4:. Preliminary Breakdown of Costs (All Costs Assume 4 Learning Web Workers Full Time) A. Wood Street Park Sub-Contract Work Basketball Area: (including 12" gravel) Grading for Basketball (4,000 sq. ft. @ .80) 3,200 Asphalt - Basketball Area (4,000 sq. ft. @ 1 .20) 4,800 Basketball Backstops (2 at 450) 900 Concrete 100 Total Basketball $9,000 Grading/Fill : Fill (250 w.yds. at $6) 1 ,500 Grading 500 Seeding 300 Temporary Fencing 300 Total Grading/Fill $2,600 TOTAL Sub-Contract $11,600 Consultant Work Materials: Pressure Treated Lumber (1 ,000 B.F.) 500.:, Utility Poles 100 Misc. Connectors 100 Trees (8 at $1 .50) 1 ,200 Shrubs (20 at $50) 1 ,000 TOTAL Materials $2,900 Labor Design Development Drawings (30hrs @ $18/hr) 540 Working Drawings (50hrs @ 18/hr) 900 On Site Construction - Superintendent (80hrs @ $18/hr) 1 ,440 - Carpenter (70hrs @ $8/hr) 560 TOTAL Labor $3,440 TOTAL Consultant $6,340 TOTAL LABOR & MATERIALS 17,940 10% CONTINGENCY 1 ,790 i( ' TOTAL PROJECT COST $19,730 TOTAL CONSULTANT COST (Includes Contingency) $ 8,130 B. Conway Park Materials - Play Equipment Pressure Treated Lumber (4,500 B.F. @ .50) $2,250 Metal (Slide, etc.) 120 Tire Swing 240 Utility Poles (500 L.F. 1 .40) 150 R.R. Ties (40 at $12) 480 Gravel (40 w. yds. @ 5.00) 200 Plywood 50 Concrete 80 Connectors (Lags, Nails) 100 TOTAL Materials/ Play Equipment $4,420 Materials - Landscaping Fencing (1 ,000 B.F. @ .50) 500 Benches,Tables (800 B.F. @ .50) 400 Trees (6 @ $150) 900 Shrubs (10 @ $50) 500 Misc. 200 TOTAL Materials/ Landscaping $2,500 Labor -: Design Development Drawings (40hrs @ $18/hr) 720 Working Drawings (40 hrs @ $10/hr) 720 On Site Construction - Superintendent (150hrs @ $18/hr) 2,700 - Carpenter (200hrs @ $8/hr) 1 ,600 TOTAL Labor $5,740 TOTAL MATERIALS & LABOR 12,660 15% CONTINGENCY 1 ,900 TOTAL PROJECT COST $14,560 TOTAL CONSULTANT COSTS FOR BOTH WOOD ST. AND CONWAY PARKS $22,690 C. : 1 p 2.9 4: AGREEMENT/COOPERATION AGREEMENT between COMMUNITY DEVELOPMENT AGENCY and • SENIOR CITIZENS COUNCIL (Operating Agency or Public Body) for SENIOR CITIZEN CENTER REPAIRS (Name of Project) NEIGHBORHOOD FACILITIES . 303 (Community Development Program and number) AGREEMENT FOR PROJECT ADMINISTRATION PART ONE THIS AGREEMENT, consisting of Part I and Appendices such parts attached hereto, and made a part hereof, and herein called the Agreement, entered into this day of 19 , by and between the Community Development Agency, acting through, and in behalf of the City of Ithaca and The Tompkins County Senior Citizens CoUfCil ,InCi:organized under the laws of the State of New York, hereinafter called the Operating Agency/Public Body. WITNESSETH THAT: WHEREAS, the City of Ithaca has entered into an agreement with the Department of Housing and Urban Development for the purpose of conducting a Community Development Program (hereinafter referred to as the Program) , with Federal financial assistance under Title I of the Housing and Community Development Act of 1974 (hereinafter called Act) , WHEREAS, the Community Development Agency, acting through and in behalf of the • City of Ithaca, desires to engage the Operating Agency/Public Body to render certain services in connection therewith: NOW THEREFORE, the parties hereto mutually agree as follows: I. .SCOPE OF SERVICES. • The Operating Agency/Public Body shall , in a satisfactory and proper manner as determined by the Community Development Agency, perform the tasks necessary to conduct the Project outlined in the Narrative and Budget attached hereto and made a part hereof, as Appendix A, and identified as follows : Senior Citizens Center Improvements Appendix A, number 1 . nage ix (Name of •Project) (Page Numbers - Narrative) $770.00 • Appendix A. number 2. pane ix (Total Cost) (Page Numbers - Budget) II. TIME OF PERFORMANCE • The services of the Operating Agency/Public Body are to commence upon receipt of an Order to Proceed from the Community Develop- ment Agency and shall be underta7cen and completed in such sequence • - ii - • as to assure their expeditious completion in the light of the purposes of this Agreement and within the budget amount author- ized. III. ASSISTANCE AND DATA TO BE FURNISHED TO OPERATING AGENCY/PUBLIC BODY All information , data, reports, records, and maps as are exis- ting, available and necessary for the carrying out of the work as outlined above shall be furnished to the Operating Agency/ Public Body without charge by the Community Development Agency. • IV USE OF FUNDS 1 . Project funds shall be used for those costs which are appli- cable to this Agreement . Administrative costs must be reasonably related to the programs under this agreement . Project funds shall not be used to replace nonfederal contributions in any federally- aided undertaking where an agreement has been entered into with any Federal agency obligating such nonfederal contribution with respect to such undertaking. 2 . No project funds shall be obligated for payment of: a. Costs incurred for. the Project prior to the Order to Proceed. . t , b. Costs incurred with respect to any action 'pf the Project after the Agency has re- quested that the Operating Agency/Public Body furnish data concerning such action prior to proceeding further, • unless and until the Operating Agency/Public Body is thereafter advised by the Administration that there is no objection to so proceeding. 3. No member of or Delegate to the Congress of the United States, and no Resident Commissioner, shall be admitted to any share or part of this Agreement or to any benefit to arise from the same. 4. No officer or employee of the Grantee, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his tenure or for one year thereafter shall have any interest , direct or indirect , in any contract or subcontract , or the proceeds there- of, for work to be performed in connection with the program assisted under this Agreement . • • • • -iii- 5. The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of obtaining HUD approval of the application for such assis- tance, or HUD approval of the application for such assis- tance, or any other approval or concurrence of HUD required under this Agreement, Title I of the Housing and Community Development Act of 1974 or HUD regulations with respect there- to; provided, however, that reasonable fees or bona fide tech- nical , consultant, managerial or other such services other than actual solicitation , are not hereby prohibited if otherwise eligible as program costs. 6. The Operating Agency/Public Body agrees to refund to the Community Development Agency any payment or portions of payments which the Agency determines were not properly due to the Operat- ing Agency/Public Body under the terms of this Agreement. V. FINANCIAL MANAGEMENT 1 . The Operating Agency/Public Body must comply with Standards for Grantee Financial Management Systems attached hereto and made a part hereof as Appendix B. 2. Any person or persons responsible for the receipt, custody, and disbursements of program assets shall be covered by fidelity bond in an amount.consistent with the Agency 's policy, and proof of coverage shall be available for inspection by the Agency . VI. PROCUREMENT - Purchases involving amounts under $1000.00. The Operating Agency shall have authority to make purchases involving sums under $1000.00 without formal bids. However, the Operating Agency shall in all cases solicit telephone or written bids and shall keep and maintain a written record of the bids received or the reasons for not soliciting bids . Purchases involving amounts over $1000: 00 . On purchases or • contracts involving over $1000 .00, the Operating AGency shall solicit bids or proposals by advertising in a newspaper or newspapers having a substantial circulation in the City. VII. METHOD OF PAYMENT 1. It is expressly understood and agreed that in no event will the total compensation to be paid -hereunder exceed the maximum sum of for all of the services required. • -iv- 2. Payments shall be made to the Operating Agency/Public Body upon submission of approved requisitions and/or financial statements and their approval by the Agency. VII. FINDING CONFIDENTIAL • Nothing in this Agreement shall be construed to violate the privacy of individuals who are served by the Project , nor shall this Agreement be construed to require the Operating Agency/ Public Body to publish or release information to third parties which would violate the privacy of such individuals. It is • further agreed that information obtained and used by . the Agency, as required by this Agreement , shall not be used or disclosed in such a way as to violate individual privacy and client rela- tionships. IX. EVALUATION The Operating Agency/Public Body hereby agrees to participate fully, with the guidance and assistance of the Agency in the implementation and maintenance of an evaluation system whereby the Project may be continuously monitored. The Agency agrees to share such data and reports derived therefrom. The Operating: Agency/Public Body shall have an opportunity to review and comment on all drafts and final reports regarding recommendations the Agency is required to make regarding future directions of the project , including termination , diminution , or expansion, and modification and/or change of sponsorship. The Operating Agency/Public Body agrees to comply with the evalu- ation and information requirements issued by the Agency and incorporated herein by reference. At the completion of the renovation and repair work, an architect shall provide to the IURA written certification that the work outlined in the • project description and on the application for Title 5 funds has been completed satisfactorily. • • • M . X. ASSIINABILITY • The Operating Agency/Public Body shall not assign any interest in this Agreement and shall not transfer any interest in the smae without the prior written consent of the Agency thereto. XI. SUSPENSION OR TERMINATION The Agency may suspend or terminate payment of the Project in whole or in part without cause. If the Agency witholds payments, it shall advise the Operating Agency/Public Body and specify the actions that must be taken , in writing, in case of suspension, as a condition precedent to the resumption of payments, and specify a reasonable date for compliance. The Operating Agency/ Public Body will remit any unexpended balance of the payments on account of the Agreement , in case of termination , as well as such other portions of such payments previously received as determined by the Agency to be due. The action of the Agency in - accepting any such amount shall not constitute a waiver of any claim which the City of Ithaca may otherwise have arising out of this Agreement. XII. DELIVERY OF SERVICES The Agency and the Operatin Agency hereby agree to use their best efforts to ensure that all the services under this Agree- ment are provided at such times and in such places as will best meet the needs of Project recipients or CD area residents. In particular, location of new offices serving residents mus, where feasible , be in the CD area , in places which are easily . accessible, and centrally located for the clients. The Operat- ing Agency will consult with the Agency during the planning of such offices , and the Agency must approve in writing of the final choice of location., XIII. EMPLOYMENT OPPORTUNITIES FOR BUSINESS AND LOWER INCOME PERSONS 1 . The Operating Agency/Public Body will comply with the re- quirements of Title 24 , Part 135, Employment Opportunities for Businesses and Lower Income Persons in Connection with Assisted Projects, attached hereto and made a part hereof as Appendix C. 2. The Operating Agency/Puclic Body will comply with the man- power requirements issued by the Community Development Agency and incorporated herein by reference. XIV. EQUAL EMPLOYMENT The Operating Abency/Public Body will comply with Title 3, Executive Order--11246 , Equal Employment Opportunity, attached hereto and made a part hereof as Appendix D. -vi- • XV. SEVERABILITY OF PROVISIONS If any provision of the Agreement is held invalid, the remain- der of this Agreement shall not be affected thereby, if such remainder would then continue to conform to the terms and re- quirements of applciable law. XVI. MAINTENANCE OF EFFORT Payment by the Agency shall be conditioned upon the maintenance • during the period of this Agreement by the Operating Agency/ Public Body of a level of aggregate expenditures for its other current projects or activities which is not less than the level of aggregate expenditures for such projects or activities prior to the execution of this Agreement. The Operating Agency/Public Body will promptly notify the Agency of any matters which have a ma- terial tendency to affect compliance with this requirement. XVII. SUBSEQUENT CHANGES The following types of changes require written approval from the Administration : a . Substantial changes in the Project work plan. b. Changes in any budget line item which exceed • 10 percent or $1 ,000. 00, whichever is larger. C. Changes in any budget line item which result in an icrease in the total Project cost. • XVIII. COMPLIANCE WITH OTHER FEDERAL REGULATIONS The Operating Agency/Public Body. agrees to comply with the following Federal regulations as they may apply to project administration : The regulations are incorporated herein by reference. Flood Disaster Protection Act of 1973 (P.L. 93->234) • HUD Lead-Based Paint Regulations, 24 CFR Part 35 Clean Air Act , as amended, 42 USC 1857 et seq. Federal Labor Standards, 29 CFR Parts 3 , 5, and 5a of Department of Labor • Nondiscrimination Uner Title VI of the Civil Rights Act of 1965 And any and all other Federal and/or State or local regulations, laws , codes and ordinances as they may be applicable. • • • IN WITNESS WHEREOF, the Community Development Agency and the Operating Agency/Public Body, have entered into this Agreement as .of the date first above written. CITY OF ITHACA Edward J, Conley Mayor COMMUNITY DEVELOPMENT AGENCY • Chairman Operating Agency/Public Body APPROVED AS TO FORM AND LEGALITY City Attorney • FUNDS AVAILABLE AND ENCUMBERED SCIARABBA WLAKER & CO. , Accountants • for the Community Development Fund, • City of Ithaca • • APPENDIX A 1. PROJECT DESCRIPTION This project involves structural , heating, and plumbing improvements and repairs to the Senior Citizens Center located on 213 South Geneva Street. CD funds will be used to match Title V, the Older Americans Act of 1965, as amended by providing 1/4 of the total repair bill minus in-kind services, a total contribution of $770.00. The repairs and improvements include purchase and installation of a new furnace, relocation of radiator and plumbing changes to accommodate reclocation and installation of a partition. 2. PROJECT BUDGET • Install new furnace $569.00 Partial Partition $142.00 Radiator and Changes $ 59.00 Professional Fees (in-kind) TOTAL $770.00 MEMORANDUM TO: Thys, Kathe, Amy FROM: Roz RE: Transition Notes for C,D, Administration and projects . DATE: June 22, 1979 1 . Historic Plaques - $9,500 from contingency (4th year) was advanced by IURA resolution to the Xistoric Survey line for the purposes of cash flow, The money will be reimbursed to the CDA by the State. When it is returned or freed, approximately $1 ,300 should be used to produce the Historic Plaques. A contract can be signed at this time, however, make sure the reimbursement has been recorded. The IURA resolution to reuse this former contingency money, . effectively reprograms $1 ,300 (Historic placques) to the Historic Preservation line (4th year). It could be considered program income since the original $9,500 was reprogrammed, used and returned. There may be some question about this. Thu may want to release this line anyway, just in case. 2. DPW Contract- The original contract between IURA and DPW was not satisfactory as far as the DPW was concerned. The contract and the memos that followed are on my desk. There are 2 parts to the form contract that could be dropped. They are noted. Otherwise, I don':t see the complication. Bob Dingman has agreed to do everything that is required in his memo. 3. Sidewalk contract r The two agencies administering the Citywide • direct grant program, have not clearly indicated that they were interested in the sidewalk program, However, we should make this program a part of the Citywide housing programs by splitting the fund as we did with the direct grant program, and contracting with these two agencies. Chuck Barbar has a list of delinquent sidewalk owners. A letter could be sent initially to each of these owners with the eligibility requirements. If they are eligible, then they can contact either agency for assistance. Since the sidewalk should be in need of repair, the sidewalk delinquency list is a good indicator. 4. Auditors for 3rd and. 4th year - We have the proposal from Maxwell • Carpenter and to do the 3rd and 4th years audit. You need a contract and they should begin work immediately. Funds - for this audit should come out of the entitlement administration lines, Our contact is Mr, Michelson, .N\i, • MEMO June 22, 1979 Page 2 5. Audit for Small Cities At the end of the 1st year of Small Cities, we are required to have an audit at our own expense. Therefore reserve some funds out of Small Cfi ties Administration for the audit. 6. Economic Development Study - The original justification for this line included studies for West St, to Street and SSoutFLWest. Considering our predicament of flying blind with commercial area revitalization, it would probably be appropriate to do a market study that would include these two areas as well as Collegetown and the CBD. If the larger study is not done, then the West State Street market study should not use up the entire $30,000. However, the remainder could cold-be used for design work and feasibility studies needed to revitalize West State Street, 7. Street Improvement II - (Peripheral) You know the problem with this line. Reprogram it later since we just received release of funds on June 4. If however, the BPW has a separate contract for the next phase of the peripheral streets project, then the funds could be used. 8. Line 502 - This line is Citywide housing, $10,000 was reprogrammed into it from parallel use. When contracting this line, remember to conserve $10,000 for possible parallel use proposals. 9. 5th year contingency - $20,000 of the $22,000 in Contingency should be retained for parallel use if there is any hope left for that line. 10. Handicapped Accessiblity Kathe is developing a contract with the group(s) to do the publication of their survey results, If it doesn't appear as though the groups can handle the administration of the funds, I told Kathe that the employee and bills could be handled the same way the Historic Survey was handled through the CDA. 11 . Citywide House Recycling - This program could be difficult to program because it requires a rehabilitation specialist to administer. Either Paul or Ron could do it. Paul (INNS) would be preferable if INNS does not have Charter and other problems with getting involved. It should be emphasized that the program needs the homeownership assistance program to make it work for low-inclome homebuyers. One of the goals of the program is to provide opportunitites for - low income persons to purchase outside of areas with low income concentration. 12. House Recycling - INHS - Small Cities - Make sure that A,ft uses these houses for the purposes espoused in the Small Cities application: Direct benefit to low-income home buyers. This means that the home- MEMO June 22, 1979 Page 3 ownership assistance programs should be used with the INNS house recycling program also. It also means that you many want to in- vestigate the UDAG or innovative grant (see homeownership assist- ance). 13. St. James AME Zion and 1st Bapti t Churches r HUD appears to be taking the course of least resistance. They will probably rule that CD funds cannot be used on operational churches. If so, our only alternative may be to purchase the skin of the church to facilitate the implementation of the project. You should investigate this possiblity. 14. West State Street We put West State Street in the Small Cities application as a start toward doing something .for this area. It was low enough priority that the origian� estimate of funding-ne- cessary to do a major revitalization project, was cut back to the $300,000 left in the application, On the other hand, 312 was included as an item in Small Cities in order to fill the gap between assistance to homeowners and residential investor properties which include mix-.use properties on WEst State Street. These mix-use properties were particularly focused on because of the displacement that occured on North Aurorathat forced people dn That area to move to West State Street. To be explicit, just because 312 can be used for non residential/ commercial properties does not mean this should be encouraged. In fact, once the program is underway for residential property owners it could be later expanded to include non-residential properties. Remember that there are a number of other ways of approaching West State Street: 1 . Market study - make sure we know what is ahead for this area 2. SBA loans 3. UDAG set up rehabilitation program with leverage deal with private sector (commercial building owners). 4. Banks • 15. GIAC - 1 . Purchase building if possible, Very little if any CD funds available for this, City should buy for $1 . 2. BPW should contract with Bob Boehlecke only if we have a general contract with BPW for implementing CD projects. Otherwise the contract should be a 3 way contract. In either case, the CDR staff should be involved with determining work items. MEMO June 22, 1979 Page 4 3. The swimming pool issue should be clarified locally. You should try to determine our obligation under Small Cities to implement what we said we would do 'Pr) the application. How much flexi- bility is there since we never told them the cost of the pool and since our expected matching source of funds(Urban Park Recovery Program) has declared our city negligible. (BOR is another source if outdoors). 4. The other complication with this project is the fear of possible take back by the School Board. If the use changes from a neigh- borhood facility back to a public school , is there any problem with CD funds? We need to answer this question to relieve questions of insecurity in using the funds. 16. Neighborhood Improvements Lenny still has to be closed out and paid for work accomplished, You should decide whether to have him still work on the private spaces part, His contract is for approximately $8,000. Duryea and Wilhelmi are working on schedule. They will present preliminary designs to a small committee on June 22. At a later meeting, they would like to broaden the committee. Check the list in the Neighborhood Improvements file for the groups I could think of. 17. Support Services - Could be used for materials, flyers and other publi- cations needed for organizing the NS and SS. 18. Senior Citizens Center on Geneva Street has requested $700 to match a Title VI Senior Center grant, If eligible, we reserved $7,000 for Senior Center match on the 303 line, so the $700 requested should come from that line. 19. Park facilities - 2nd year park line has not been totally used. At one point we planned to use it for Southside Park fill and/or IHA playground next to Southview, 20. Fair Housing - The draft is on Amy's desk, Marty would like to have comments, I had no comments different from Amy's. Send back to Marty so we can have it passed by Common Council . Ethel 's Committee. 21 . Minority Business Enterprise This is a HUD requirement as well as EPA's There are demonstration monies that could be applied for if the City gets a letter of intent in by June 25, 1979. Ask Nat to help. All capital projects as well as consultants should be monitored to obtain minority contractors. e , MEMO June 22, 1979 Page 5 22. Parallel Use - The money could be reprogrammed if we find occupants for operational schools. Money is in contingency 5th year and line 502 ($10,000) . 23. 312 - The INHS loan committee will be the advisory board for 312. I was on that board. The City should be represented so consider yourself or Kathe. 24. 5th Year Contract - We are waiting for a new contract because the original one was $106,000 shy. We can't spend any 5th year funds until this is signed and returned. We must also wait 10 days before our authorization to drawdown takes effect. T liti 5=le 1 9 Public Hen g: We are partially responsible for choosing or recommending sites. The new construciton is important for our HAP. It would be good if there was some way of converting these units to coops or self management. The bid process is not good for obtaining the best in design. Strand Theater request: I do not have a copy of the request. From what I remember, the requested activities are not eligible. No money can come from S.C. • Strand/ARC funding: If the Strand gets ARC funding, CDA will administer the funds as though it were a C.J. project. CDA has no obligation for the local share. The Strand is responsible for their local share. • Junk Removal : We should encourage Art to work with the Neighborhood Improve- ments consultants in identifying areas that need cleaning out. Spend money on junk removal and sign contract with INHS for second $5000. 510 Code Enforcement - Intended for code enforcement officer only; not a 2 sec. also. Move it through IURA and get contract. 415- Obtain copy of Fall Creek Study from BPW to put in our files. Financial Procedures: We now have a handle on the finances. Now we should move to the accural system. The. forms have been developed for this. Now Patty should start keeping these records up to date. Amy is willing to fill in the data at the top of each sheet. Performance Meetings: CAC has quarterly performance meetings. For our own purposes as well as for these meetings , we have developed a form that will keep us up to date on the status of each project and program. 4 • MEMO June 22, 1979 Page 6 Neighborhood Park Land Acquisition Program - (Not a CD Project): Part II of the application was sent in many moons ago, We have not. heard from them. Should push the application through to get City reimbursement for South Hill Park. Once the money comes back, push to use it on fixing up South Hill Park and the Columbia Annex Park as well . Economic Development Studies: Locate Downing of Motes studies. Homeownership Assistance Program: Kathe has been worki g on this program, As presently conceived, the program would be a mortgage discount. The amount granted to discount the price of the house to the potential homeowner would be turned over to house recycling program. However, the value of the house does not change even though the home- owner is paying on the discounted price. Therefore, when the house is sold, the windfall from resell (which is the discount) would be returned to the homeownership assistance program or its replacement. I think it has great potential , but it is really innovative and needs to be well developed. Art is apprehensive about this program. He sees problems of equity. How do you choose the low income families that will benefit from the program? I would not worry much about this as all HUD programs have this problem. In spite of Art's reservations , we need the program in order to make our citywide house recycling program work. These houses should be subsidized down to market with the house recycling fund byt they will have higher value than INHS because that will be in areas where the market is more viable. In order to have low-income families- buy these houses, the selling price will have to be lowered below market. This cost will come from Homeownership Assistance and could be as much _ as $16,000. Don't .panic about this seemingly high cost. HUD could pay through their subs. Rehab Sec 8 as much as $35,000 or more for a family of four in a 3 bedroom rental . We should gt for an innovative grant or UDAG on this. project. We missed the latest deadline for innovative grants. In fact, this program was based against non-metro small Cities in favor of Metro- politan large and Small cities. We should protest and send in an unsolicited proposal . The UDAG potential is also good, also if the banks would agree to set aside some mortgage monies for this program, Since the homeownership - assistance would reduce their exposure (the mortgage would only cover a fraction of its value) the banks should provide some other service as well , C. • MEMO June 22, 19J9... Page 7 SMALL CITIES ADMINISTRATION The 1st year's Small Cities funds have to be expended before Jan. , 1980.. I believe this includes Administration. The following are claims on the 1st year Admin. funds, 8,000 1 . Kathe's salary 1 ,000. 2, Amy's salary 2,000 3. 312 loans - $2?000 reserved for attorney's fees, if needed 2,000 4. Audit - Small Cities? 1st year 5,000 5. I'NHS Neighborhood Organizers ($5,0001 4,000 6, general Admin, 5,000 7. R.R.P.W. (or from 5th year Admin.) 3,000 8. Natalie $30,000 9. Staff - future 10. S&W ($2,000) S&W - Contract for 2nd Year of accounting, • • PROPOSAL FOR INH&VOINIER 4E background Law interest rates on INHS loans enable many owners to finance repairs and renovations that otherwise they could not afford. For owners whose incomes are too low to afford the full labor cost of contractors, the mRS work crew provides free labor for all or a portion of the work. problem The three-person work crew is supported through C.E.T.A. funding. One crew member's funding expires in October, and the other two manbers can continue only through December under this CETA program. According to CE,TA policy, the same program cannot be re-financed for a second year. Even if a "new" proposal could be approved, the salary levels that are now permitted under the CETA program are so low (average of $7093 per year) that it would be most difficult to assemble a crew competent enough to work in occupied homes. Pro aosal In order to continue providing low-cost labor services to eligible homeowners for at least basic repairs, it is proposed that INHS hire a trained carpenter. This "one-person crew" will be able to provide the following services: 1- basic repairs to correct code, health, and safety problems when financing is not available or adequate to hire contractors 2- rehabilitation work in conjunction with private contractors in cases wzhere the project would otherwise be infeasible due to cost and/or financing 3- work with the Mini-Repair workman on jobs too large for one person in either the Mini-Repair Program or the Rehabilitation Program. The services of this carpenter would be available only to those families of low income (at or below the Section 8 income limits) . budget Salary: 35 hrs./wk. @ 52 weeks $11,000 Fringe benefits (22%) 2,420 $13,420 Tools: maintenance and replacement 600 Truck operation and maintenance 1,500 Ar Miscellaneous and contingency 480 Total • $16,000 . Two years @ $16,000 per year $32,000 660 /77 ITHACA NEIGHBORHOOD HOUSING SERVICES ACTIVITY REPORT 1977 1978 1979 (year to date) (Year to date) (year to date) REQUESTS FOR ASS3y CE 70 55 67 ASSISTANCCanst. Ccinpleted: Total: # 4 14 17 $ 4,100 52,996 104,585 INNS Financed: 1 6 9 $ 1,239 39,680 75,785 INHS Crew: ASSISTANCE: New NHS Loans # 3 9 19 $ 18,806 61,023 178,092 SPECIAL PROJECTS Mani Repairs # Section 8 Leases House Recycling: Purchase- Repr. & Sold- D tolished- New Hame umers- CODE ACTIVITY: Inspections Vi ations No violations Total 38 105 55 Reinspections Violations # 8 22 28 Corrected $ 5,350 13,069 61,357 BUILDING PERMITS # 37 61 58 $ 56,381 207,406 161,925 TOTAL CONSTRUCTION ACTIVITY Unduplicated Total of Completed Construction: # 44 90 92 $ 57,775 243,816 274,766 .. July 16, 1979 ` ITHACA NEIGHBORHOOD HOUSING SERVICES ACTIVITY REPORT 1977 1978 1979 1979 Activity C.lmulative Goal To Date As % of Total, (6/30/79) Goal 1977-1979 REQUESTS FOR ASSISTANCE 144 116 120 67 56% 327 ASSISTANCE: Coast. Completed: Total: # 40 39 48 17 35%'. 96 $ 51,402 190,608 104,585 346,595 INNS Financed: # 9 17 9 35 $ 27,771 142,752 75,785 246,308 INNS Crew: # 16 25 8 32% 24 ASSISTANCE: New NHS Loans # 16 15 24 19 79% 50 $ 87,764 142,010 178,092 407,866 SPECIAL PROJECTS Mani Repairs 100 17 17%. 17 Section 8 Leases ' # 14 0 0% 0 y.1 House Recycling: Purchase- - 4 4 Rpr. & Sold- 5 1 20% 1 Demolished- 1 1 New Homeowners 6 6 8 20 CODE ACTIVITY: Inspections Violations 55 168 50 273 No violations 14 70 5 89 Total 69 238 240 55 23% 362 Reinspec io' s Violat of 4 17 55 67 28 42% 100 Go re*'ted $ 24,364 24,886 61,357 110,607 BUTT t)ING PEPMItTS 4 101 113 120 58 48% 272 $ 240,085 342,294 161,925 745,304 TOTAL OMS'i RLTCrION ACTIVITY Unduplicated Mal. of Completed Constr action 4 132 192 92 416 224,981 474,952 274,766 974,699 E. , 's PATE August, 1979, S HIGH RISK REVOLVING ICLEAN-UP DIRECT HOUSE iLOAN FUND LOAN FUND GRANT RECYCLING r---- CASH BDG EN OF PERIOD1 12,218.27 1112,257.73 ' 2,843.99 10,373.23 63,011.901 :.' , . • * 1 4 r i 1 . ..�.-Grants ; a -.rote's t on Loans ! _. .-."' '�.n ?e on Loans (.02) i _ 1 -SaIE of Loans � 1 -Other Revenue : ` . _____ --Inter Fund R te.is 24.0• • • € merit:. AVAit tc'ilE 16,280_9R 117,257_71 2,843.99 10,748_06 61.014-58 , Y } 3 -Int Y alai Dl.sbrrrts -_ - fiQ.4�-_ f 222.68,, 1 t �3awbs*ttL�. 1 25.$99.64 ...__ —' .__ ..:.3.4,,062...96,..._.. __ ._.._._...:_.60-Do : 9-10 -?ament to NHSA _41.3...62..... i I TOTAL DISBL- SEME,,S 30,069.96 I 24,473.62 60.00 t 461.78 25,899.64 6 4 2 1 1,0 28 7 7 8 4 0 9 2.7 8:ENDING BALANCE . 1 ,78 70,2$6.2874.94 x SUMMARY CASH AVAILABLE E N D PUIDD3D. _ __ _._. .. ; -ir=+ 211 02 ����_��. 2 78 99 410,2$612 37, 14.94 � 3 �c�^ti E a _ -`3 '� 7,784.09 Investment _ _.. _.� __-_.__._. __ _ ..ti i 80 000.00 )//424, (,,i/7- i IURA/CDA MEETING JULY 16, 1979 _, 4:30 PM, P&D Conference Room AGENDA 1. Approval of Minutes 2. New Business a) Historic Preservation "' b) Conway Park - (presentation of Final Design) c) Discussion of Hancock Apts. Tot Lot d) August 13 HUD Audit 3. Administration a) 2nd staff person,//temporary help b) Benefit Package lb. _,,.,., c) Contract with Handicapped d) Report e) Status of DPW Contract f) Handicapped Survey - Progress Report , IEI v__ 1(1"--CP4— r HISTORIC PRESERVATION - Explanation of funds SURVEY - C.D. granted $7,500.00 to the Survey C.D. loaned $9,500.00 to the Survey New York State is reimbursing the IURA/CDA $10,000.00, in two payments. This money is program income and therefore needs to be re- programmed by the IURA/CDA. However, since we only loaned the Survey $9,500.00, $500.00 of the first payment goes directly back into the 413 line in order to complete the Survey. Another committment the IURA/CDA has already approved is: $1300.00 - Historic Plaques That leaves $3200.00 available from the first payment of $5000.00 and $5000.00 available from the second payment for a total of $8200.00 available to be reprogrammed. ) • 7/10/79 ndc , ([ ) h.se IURA/CDA MEETING JULY 16, 1979 /) 4:30 PM, P&D Conference Room AGENDA 1 . Approval of Minutes 2. New Business a) Historic Preservation b) Conway Park - (presentation of Final Design) c) Discussion of Hancock Apts. Tot Lot d) August 13 HUD Audit 3. Administration a) 2nd staff person./;temporary help b) Benefit Package c) Contract with Handicapped P } d) Report e) Status of DPW Contract f) Handicapped Survey - Progress Report r • EXTERIOR RESTORATION INCENTIVE GRANT PROGRAM FOR HISTORIC DISTRICTS: A Pro.osed Pro'ram The Ithaca Landmarks Preservation Commission would like to sponsor a program, best described as Exterior Restoration Incentive Grants for buildings in the Historic Districts. The Commission would like to offer direct grants to property owners of up to $1 ,000 or 20% of the total cost of the work for . visible exterior repair and restoration of buildings that retain much of their original appearance. Grants could be used to restore original wood sidings, restore decorative trim, or to repair structural damage that threatens important architectural elements. Participating owners must agree to maintain the restored elements for at least five years and the buildings must be up to code. • The ILPC would like to use the remaining $8,200 left in the CD Historic r ( Preservation line that will be available once the $9,500 loaned to the Historic Survey has been repaid. If this money were to be made available, the Commission would seek additional funds that would be necessary for administrative costs. July 12, 1979 5Js • • p IURA/CDA SPECIAL MEETING JULY 25, 1979 9:00 A.M. Planning and Development Conference Room PRESENT: Mayor Edward Conley, Chairman IURA/CDA Anne Jones, IURA/CDA Stuart Stein, IURA/CDA Jim Dennis, IURA/CDA Kathe Evans, CD Staff Sarah Hector, CD Staff Paul Mazzarella, CD Staff Press I. Old Business 1) Historic Restoration Incentive Grant Proposal Tabled to later in the meeting 2) Contracts Tabled until later in the meeting II. Administration 1) Benefit Package Van Cort presented the Benefit Package for CD Staff. Conley asked how it differed from the City package and Van Cort said that CD employees differ from City employees in that they are contract employees with no benefit of tenure. The Benefit package is the same as the CSEA package with regards to the work week, vacation, and paid holidays but policies to determine overtime compensation are tailored to the needs of the program in that the work needs differ according to deadlines. Stein asked if there was a difference between comp time of regular employees and professional staff like the CD planners. Van Cort said that the CD package treats all CD staff as regular employees in that comp time is accumulative. Evans asked what the policy was in regards to other planners in the department and Van Cort said that with the exception of himself as depart- ment head, planner's overtime is paid for in comp time. Stein pointed out that with evening meetings and the extra time needed, . the comp time can accumulate to 5 or 6 weeks. .. 1 IURA/CDA SPECIAL MEETING JULY 25, 1979 PAGE 2 Conley said that this should be taken into account and that it should be up to the Director of the program to decide the policy of compensatory time on an individual basis. Stein asked if Van Cort had to return to the Agency to asks' for extra money each time he had to pay for comp time. Van Cort said that at present he did not but suggested a monthly audit by the Agency. Currently there is a provision for cash payments predictable on the basis that three years of Small Cities money is available. He asked that all employees begin to submit time records so they will be available for the monthly audits. Evans said she thought it was a good management tool because then one could see when new staff was needed if existing staff had to put in too much extra time. Van Cort said that paid holidays were keyed to regular City employees and that the difference between the sick day policy was that in CD they could be used within the first month but that in the city policy package, there was a trial period of a few months before. sick days could be used. Personal days and bereavement were the same as the CSEA package. He said that the CD medical insurance is under the auspices of the Chamber of Commerce be- cause there were not enough people to have a policy of their own with any economy. The deductions of retirement benefits is 5% of the yearly salary, less than CSEA because CSEA benefits do not vest until after 10 years of service. Jones asked if these benefits carry over if one moves into another community and Evans said no, that it depends on the employer's policy. Stein said there was a $1000 limit per year on each individual and asked if there was a provision made to assure that this money would be used for retirement purposes. Conley said this should be verified and Evans suggested it could be done if the accountants made the deposit directly into each person's account number. Evans said that workers compensation and unemployment insurance was required by State law and was already provided for. Dennis asked if sick leave was accumulative and Conley said yes, up to four months. Van Cort said he would make it the same as CSEA. Stein asked if the three personal days were standard and Conley said that they could be used only if the employer agreed. IURA/CDA IL SPECIAL MEETING JULY 25, 1979 PAGE 3 Van Cort said that a good example of use for a personal day would be a house closing. It could not be used for personal pleasure. He said that all these points should be incorporated into the language of athe Benefit Package. Conely asked for a description of bereavement and Van Cort said it generally meant the immediate family but was left to the discretion of the director. Stein MOVED to accept the Benefit Package, with the above corrections. Dennis SECONDED. Jones asked what the time limit of this package was and said that some provision should be made to assure that it was used only for CD staff as long as CD money was available. Evans said that would be included in the employee's contract and that it would be valid only as long as HUD makes funds available for the CD program. Jones said that needs to be explicitly understood. Conley suggested not passing the Benefit Package until the Contracts are discussed. 2) Contracts Van Cort said that thecmtracts must be ready for the HUD monitoring on the 13th of August. He asked the Agency for authorization to have them signed. Jones asked to whom the contracts applied. Van Cort said the contracts would be for Kathe Evans, Amy South, Paul Mazzarella, Natalie de Combray, Sharon Brown and Ron Oshier. The auditors will want to see contracts for all CD employees. Dennis suggested that a roster be made naming the positions rather than the individuals. Evans said that the Standard contract, written by HUD, was designed for sub- contractors. Dennis suggested making a contract specifically for the individual position. Van Cort aggreed and said job descriptions would be attached to each contract. 3) Reorganization Van Cort presented two brief job descriptions: one for Executive Director and one, combining CD secretarial duties and book-keeping, for Administra- tive Aide. He further recommended hiring two other CD employees, one to replace Roz Williams and the other to replace Amy South. He said that he sees one position as being either a CD cooridnator or as a peer position with Housing Specialist Kathe Evans, to work under the Executive Director. • IURA/CDA SPECIAL MEETING JULY 25, 1979 PAGE 4 He said that the decision would lay with the IURA/CDA but that he would like to discuss these alternatives first with present CD staff members. He said he feels comfortable making the recommendations for Executive Director and Administrative Aide and would be ready by September with a recommendation regarding the other two positions. Jones asked if the Executive Director position had been discussed with staff. Van Cort said he had discussed it with Roz Williams before she left but not with Evans as she had been in hospital . Jones said she was referring to the management report of May 29, 1979. Evans said she was given it just before she went into the hospital and had only time to glance at it. She had not been involved with its production. Van Cort said he would prepare job descriptions for the next meeting and that any disagreements about these could be discussed at that time. In the mean- time, he asked the proposed sub-committees,as described in the Reorganization handout, be established to increase the Agencyjs involvement in CD operations. He asked for clear guidelines to hire temporary personnel when he thought necessary. Conley proposed developing a budget for temporary help but said that decisions for full and part time personnel must lie with the IURA/CDA. He asked if the benefit package would be available for temporary help and Van Cort said no, that it did not apply to employees hired for less than six months. Conley asked if the contracts could be amended and Van (brt said yes, that there was a no cause clause and the contracts could be terminated at any time. Van Cort stated that it was important that the benefit package and contracts for existing employees be signed before the HUD monitoring occurs on August 13. Conley asked for a vote on the Benefit Package as moved by Stein and seconded by Dennis and MOTION PASSED. Conley then asked for a motion authorizing him to sign contracts with CD personnel . The resolution would include Kathe Evans, Amy South, Natalie de Combray, Paul Mazzarella, Sharon Brown and Ron Oshier. Dennis so MOVED, Jones SECONDED and MOTION PASSED. Conley next asked for a motion to set up Ad Hoc Committees. Stein asked about the role of the Finance Ad Hoc Committee as there are already financial guidelines. IL Van Cort said he was particularly referring to the Administrative line and said he would like firm directives regarding money to be spent for hiring, travel, printing, and etc. IURA/CDA SPECIAL MEETING JULY 25, 1979 PAGE 5 Evans said that there were $65,000 per year of Small (Cities funds in that line. She said that some was set aside for salaries and for the accountants but that the rest was not budgeted for any special administrative area. Van Cort asked if there should be a petty cash fund and wants to know the limits of his authority in dispersing these funds. Evans suggested that the Structure and Personnel Committees meet together before determining the budget. Jones said that perhaps this was putting the cart before the horse and said that although there was a management report, she was not aware that the agency did in fact want to reorganize. Van Cort said that perhaps reorganization was a misnomer and said he wants an administrative manual that will tell him how to run the department and the budget, describe job responsibilities and define the authority of the staff. Dennis suggested that Van Cort write this manual and present it to IURA/CDA for discussion. Conley said he would like to see the committees include CAC and Common muncil participation. Dennis asked what the most cumbersome problems were at the moment and Van Cort said lack of guidelines of his authority. Jones asked for recommendations from both staff and Van Cort. Stein reminded the IURA/CDA that Van Cort was only responding to request previously made by that body. Conley suggested that Van Cort should have the power to authorize travel without checking with the IURA/CDA and aksed that Van Cort establish titles and authority of the jobs. Stein said he agreed and said he would like to see the Ad Hoc Committees set up with CAC, IURA/CDA and Council participation. Van Cort asked for a monthly auditing by the finance committee on the admin- istrative line. and said that it would be good to have a CAC member on each committee as it would help monitor work being done on the projects. Stein asked about the Structure Committee and said he would like to see a division of Housing, Community Facilities and Neighborhood Conservation so that the issues could be discussed and predigested before regular meetings ILwhen a recommendation on these individual projects could be made. IURA/CDA SPECIAL MEETING JULY 25, 1979 PAGE 6 Conley said this was important because he now had heard from the Ithaca Housing Authority that they did not want a Tot Lot in Conway Park. He says he will check with the police department with regards to the traffic that has ensued since the construction of a traffic light at the Cascadilla Street/ Route 13 junction. Stein said that this was a good example of the necessity for having these sub committes as so much time was spent during regular meeting on these issues. He MOVED to direct Van Cort to present a draft of a management report to the Agency. Dennis SECONDED the motion. Jones said there are problems with the assumption that the Director of the Planning and Development Department shall necessarily be the Executive Director of the IURA/CDA. She said that she would like to see an alternative that keeps everything under the direction of the P&D Department. Stein said he saw two., specific actions to be taken. One was to define responsibilities of a' CD director and the other was to make a decision to clarify the staffing relationship because the money sources are different. A vote was taken on the motion made by Stein to direct Van Cort to present 4'J a management report draft to the agency and MOTION PASSED. RPPW Contract Van Cort asked that the contract with Raymond Parish Pine and Weiner be re- newed. He mentioned the great help that Nat Parish hhd been in the past and highly recommended the signing of this contract with the addition of $5000 to their retainer. Stein asked if the $5000 retainer was for a year and Van Cort said it was. Dennis MOVED to approve the contract, Stein SECONDED and MOTION PASSED. EOC- Citywide Crew Leader Contract Evans spoke about the EOC Citywide Crew Leader Contract and said it was a complementary program that goes along with the Citywide materials grant that came from 4th year entitlement. It is a grant available to low income people outside of the target area for up to $300 worth of materials to repair work. The EOC is administering the program and has the crew that makes the repairs and the labor is free. This contract will assure funds for a citywide crew leader from August 1979 trhough August 1980. The $13,000 a year includes salary and benefits and she said that the money has already been released. Stein MOVED to approve the signing of the contract subject to review by City Attorney, Dennis SECONDED. Jones asked if the rest of the EOC crew staff is in place. She said there was no point in having a crew leader if no crew was available. IURA/CDA SPECIAL MEETING JULY 25, 1979 PAGE 7 Evans agreed and said that if there is any reason to believe that there is no crew, the money will not be released. A vote was taken and MOTION PASSED. ILPC - Historic Plaques Stein MOVED to authorize the Mayor to sign the contract, Dennis SECONDED and MOTION PASSED. Historic Incentive Grant Proposal Hector said she had no answer yet from the City Attorney on whether or not it was possible to write into the contract that the property owner would maintain the property for a minimum of five years. She said she believes it can be done. Conley asked the IURA/CDA to take a more positive position and ask the attorney if there is any reason why a deed restriction could not be included. Hector said there was also the question of the administration money. She said it was necessary to have good specs so the work could be done well. Stein asked if this had to be decided at the IURA level and Hector said no. Dennis MOVED to approve this contract subject to City Attorney advice, Jones SECONDED and MOTION PASSED. Van Cort presented copies of a letter from the Neighborhood Reinvestment Fe- deral Home Loan Bank of San Francisco to Sue Cummings in which the work of the Ithaca Neighborhood Housing Services was highly praised. He next spoke about a problem in the Southside Neighborhood People's Park. He said that the INHS Board of Directors had voted at their last meeting to pass a strong resolution regarding the noise and general disturbance oc- curring at the park and said that this problem was greatly affecting the progress of INHS work in that area. Members of the community were meeting this afternoon with the Mayor and the police to discuss control of the situation. Conley said it was the first complaint he had had from that neighborhood and said they would begin to enforce the 10PM park closing. Conley added that he was glad that the City and community could work together to solve this problem.and said that he thought the afternoon's meeting would be helpful . , Van Cort spoke of another problem regarding Conway Park. He said that Alder- man Slattery had some severe problems with the idea of building the Tot Lot there. Van Cort explained the process CD had taken in canvassing the neighborhood but as a consequence of Slattery's phone call , a meeting would be held the follwoing day (7/26/79) with Slattery, Margaret Jones and Mary Louise Battista. IURA/CDA SPECIAL MEETING JULY 25, 1979 PAGE 8 Evans said that a week before there had been an attempt to set up such a meeting but that Battista called the meeting off. Conley said he felt that the overall park program may have been a result of CD staff interest and not of neighborhood choice. He said he felt the same was true of Wood Street Park. He said that alderman Slattery backs this belief and that he particularly wants to settle the concept of "we" and "they" with the Housing Authority. Conley said he did not want to contribute to this concept. Van Cort said the improvements could be dropped but that he thought the neigh- borhood would lose. He said the canvass had covered 60 people. Conley said that according to Margaret Jones another canvass showed no one in the neighborhood wanted the improvements. Van Cort said he can cancell the contract with Bob Leathers but that we must be pre- pared to reimburse him for the work and materials. Stein noted it was a neighborhood question. Conley asked for representation from the neighborhood asking for the Tot Lot. Jones asked who originally suggested the idea. Van Cort said it was a result of the master plan based on recreation areas per person in CRP. As a result of this plan a capital project was formed and in 1973 a series of meetings with neighborhood residents showed that they did want improvements made to Conway Park. They were willing to forego a Tot Lot with the understanding that one would be built by the Housing Authority within the confines of the Housing Project. This TotLot was never built, Stein repeated that as it was a neighborhood issue, they 'should only build it if the neighborhood wants it. Van Cort said there might be alternatives and mentioned the possibility of closing off the street or of constructing the Tot Lot in Washington Park. Conley said that Washington Park was a non structured open spot and that the city has been very strict in preserving the space even in regards to park benches. He suggested holding off until the meeting on the next day and suggested that Amy South attend and also that documentation be prepared on the canvassing proceedures. Stein asked if there were similar conflicts regarding Wood Street Park and Van Cort said no, that they could proceed with the plans there. The meeting adjourned at 11 .30. Zs9 • , C REORGANIZATION It is recommended that the IURA/CDA establish Ad Hoc Committees to work with C.D. staff for a period of no more than two months in developing proposals for the reorganization of the Community Development Program. The recommended Ad Hoc Committees are: I. Personnel II. Structure III. Finance Some of the issues which need to be discussed in the respective committees are: I. Personnel A. Establish titles, positions and salary ranges for permanent staff. B. Define authority delegated to each staff person. C. Establish benefit package for each category of employee (full time, part time & temporary). D. Establish guidelines for hiring temporary staff and consultants. E. Establish guidelines for responsibilities of staff and Agency. II. Structure A. Establish permanent sub-committees to deepen the Agency's involvement in operations of C.D. Program. Suggested committees are: - Administration and Personnel - Finance and Audit - Policy and Program B. Establish membership on committees (i .e. CAC and/or IURA). C. Establisn guidelines for responsibilites of staff and committees, respectively. -1- • Reorganization ( III. Finance A. Establish operating (administrative) budget. B. Establish operating guidelines 1 . Spending & petty cash 2. Travel 3. Authorization to sign checks, drawdowns, purchase orders , approvals. C. Establish Audit/Monitoring procedures. 7/24/7.9 -2- 72s/ 9 ADMINISTRATIVE AIDE The Administrative Aide is responsible for maintaining the financial books, (including records of purchase orders, drawdowns, and checks, as well as expenditures and balances) , and the C.D. files. This is in addition to the secretarial duties of typing, minute-taking and receptionist. 7/24/79 9/2 .5/1) EXECUTIVE DIRECTOR The Executive Director has overall responsiblity for the Community Development Program, including personnel management , administration,program formulation, and principal liaison between the CD program and Common Council . Specifically the Executive Director: 1 . Advisesthe IURA and Common Council on the establishment of goals and objectives for the CD program. 2. Has overall responsibility for implementation of policy once established.' 3. Has overall responsibility for supervision of the financial management of the CD Program. 4. Hires, supervises and terminates (if necessary) all employees. Recommends salary changes to the IURA. VZ5�.3-g BENEFIT PACKAGE FOR CD STAFF I. Benefits Eligibility: A. Regular, full-time employees who work a schedule of at least 35 hours per week are considered eligible for full employee benefits. B. Regular, part-time employees who work a schedule of between 17.5 hours and 35 hours per week are considered eligible for full insured benefits and prorated sick days, personal days and vacation. If work is less than 17.5 hours per week, prorated sick days, personal days and vacation will be provided but no insured benefits. C. Full or part-time employees who ark hired for a specific and limited period of less than six months are eligible only for workers compensa- tion benefits. II. Vacation, Overtime & Holidays A. Vacation Each employee, full or part time, will receive one week paid vacation at the current weekly.wage rate after one year of service, two weeks paid vacation after two years, three weeks after wee years,and four ar-s f: 167_ ' B. Overtime Employees shall be compensated for time worked in excess of their full or half-time hours per week in compensatory time at the straight time rate. Such compensatory time shall be taken by the employee at a time approved by the Executive Director. Under time of particularly heavy work load, an employee may be paid in cash for overtime rather than in time off. Compensatory time off may be added to vacation time off with the approval of the Executive Director. C, Paid Holidays Each employee shall receive 10 paid holidays per year. Holidays shall be the same as those taken by CSEA employees, III. Sick Days, Personal Days, Etc, A, Each employee shall receive 12 days of sick leave per year accumulated at the rate of 1 day per month beginning with the date of employment. B. Employees may take 3 personal days per calendar year. Personal leave shall be granted to allow the employee to conduct personal and/or family business which otherwise falls on a work day. C, In the case of bereavement, the employee may take 3 days bereavement leave, which may be extended to 1 week at the discretion of the Executive Director. . o • BENEFIT PACKAGE FOR CD STAFF Page 2 IV. Medical Insurance The employer will provide fully paid family or individual medical insurance for all full or part-time employees. Benefits and conditions of these policies are contained in descriptive booklets provided by the insurance carriers. The employees are part of a group plan through the Chamber of Commerce. V. Salary Deductions —Retirement, Social Security, Unemployment Insurance and Worker's Compensation. A. Each employee (part time and full time) shall receive 5% of their yearly salary for their own individual or group retirement account. B. Social Security, unemployment insurance and worker's compensation will be deducted from the employee's salary and the appropriate contributions will be made by the employer to those funds for the employee. July 24, 1979 sis Neighborhood j Retnvestrne as,. " Federal Home Loan Bank of San Francisco 600 California Street Suite 30 I San Francisco CA 94 108 4I 5 393-0705 29 JUNE 1979 M4. Saban Cummings 214 Fayette Street Ithaca, New York 14850 • Dean MS. Cummings: • • On behat?£ o£ Gexatd Meyers and myse.2£, many thanks Son the wa'm hospcta2.ity we nece.ived duAing ours recent visit to Ithaca to rev-Lew the ptogness and achievements which the Ithaca Ne.ighbonhood Housing Senv.ices program has made dun i.ng the past yeah. Let me say that we thonoughLy enjoyed our vLs.it with you and yours coL eagues, and that we we've excited to £earn o6 the many add tLonae program components which have been developed to comp•2.iment the basic alvcay o£ typ icat NHS s ext'&.es. The Board and StaS£ axe to be commended Son initiating the CETA Repa'i. Pnognam, the Elden e y tilii.►u-repa.vc. Pnognam, and the House Recycling Pnog'tam. To see one o£ these additi.onae components is Sa inty uncommon, but to see and •learn about the many senv.ices which the program £4 now pnov.iding to Lt's c.&ents categon.izes the Ithaca NHS pnognam as tn.uLy unique. In out opinion, the House Recyc.&ng Pnognam £4 pa'uicutaxty .cmpness.Lve because o5 the impact that these homes w•itt have on thew blocks, once the xecyc ing-rehab taAtLon process has been cam- pteted. As you wLU neea.P.t, Gexaed and I met with 4ta££, .eendehs, City oliiiiciats, and nes.i.dents in separate meetings during ours two-day visit to assess the nature o£ the xe2ations hip between the NHS pantne's. At each meeting, we 40LLcited obsetvations and concerns £nom those in attendance. We shared with each, out observations to that point and entered into dis- cussions which we hope were hetp£uL. The hightights o£ each meeting axe a4 £ottows MEETING WITH STAFF Ant Pearce and '/.,cs atz££ axe to be complimented £on the thorough and pro- £ess.i.ona2 manner with which the NHS program £4 admLnisteh.ed. The Loan £gees axe thorough, weer organized and conc ze. Ant acknowledged that some .loans need to be nev.iewed Don £nsuxance poLLciy endoxusements and othen £oUow up detait . The Bookkeeping and Accounting system axe war designed and adm.nistetced. The use o£ the one-cwui to system OA check wAiti.ng £4 e££.i.e lent and accwtate. • The National SOMA of Directors Neighborhood R.,i.•rt H .McK,nna•e.t n,unn.rn rara.+R Han:. 1 Charles r.rtrr Sm.,efl■r St.•man• B..-.ad.rt C. ..'n,•r. Reinvestment fro.•r.0 H„me L.:an Bann B...ud US Drnanmenr Hr.u.:ng !•deal Rr.a••.e S.a.-n Corporation and Urban Dc.riol.^+rnt 1' Iwne H S•x..ga. La..rr^.+•Cuorel ir.Lur r 4 .ur Admin,strar,r loon G Ilran•+nn Cr•.+.rm.+:• 'Saloom lrrd t lln.on Attmnmrrar n.n Compvoib•r or r're Currrn.y fratrra:D•••>u.t:•+...a _• C �•. Ms. Susan Cummings Page 2 , 29 JUNE 1979 _ • C A t Pearce has an exeeee.ent grasp oS the NHS philosophy and goats. The Board atiso ctemtty underustands the goals and phieosophy oh NHS and the new programs components have been weft Lnteg't.ated into the NHS service de Lvery system. MEETING WITH LENDERS The tenders, although small in number and constrained by the New Votk State usury taw, have been velry supportive in making Loans in the INNS ne-ighbon- hood. The active paAti i.pa tLon oh the Lendeius on the committees a aP,so evident and very important. Citizens Savings Bank's agreement to hand& the cotteetion oh I NHS nevoLv- .cng Loans w U heap te.ei.eve the staSS oS a very time consuming duty. Cottection services ate usuatty handfed by computexd.zed programs through pa.tieipatdng Lenders in many NHS programs. ' The primary area oh concern discussed with the .tendeius was the Sanding 06 the NHS program iS the City o Ithaca and other pubtLc sources cowed not continue their present tevet oh Sanding. The goats Sot INNS sor the next two yeas clearly xeeognLze the need Sot contingency planning concerning Sanding. This task should be addressed by the Finance Committee and the new Banfieh Advisory Committee. The plan should be written, approved by the Board, and reviewed at .Least once a yeas. A major cons.idetation in the contingency Sanding plan shoutd be the continuation o6 essen.t&t , sexv.ices. The 1NHS Board should .den i y those NHS setvdces which wou.td be cA ticae to the continuation oh the program should govexnmenta.t Sand- ing diminish or cease. Questions Like the So.etow.Lng should be asked. - Can the present pnLvate sector Sanding be increased to support the essen- tial setv.ices in the event os govexnmentcl cutbacks? Axe there other .Lndustxi.es, Soundations, on other sources which can be approached Sox annual and/ox emexgerey Sanding? MEETING WITH CITY OFFICIALS Our meeting with City O 5 5.ieiaes was attended by Th ys Van Co wit, PLannLng Ditectot, Thomas Hoard, Building Commussionex, Rosaeind Williams, Community Deve.topment staSS, and Ron Osh.iex, Sormen Housing Inspector. The City com- mitment to NHS in monetary and stars terms a exceptionat Sot any program. The philosophy oS the City a.a expressed by MA. Van Court is that NHS serves as a non-pro s.it .i.mptementor o S things which the government can not do eSSectivety, .users. This philosophy is unwsuat, pauticatatty when com- bined with the City's willingness to .Let the NHS Board eontho.t the program. Dwri.ng the meeting, the need Sox additiona.t tesi.dentia.0 .invotvement was dis- cussed. The City stars expressed hope that the two community organizen,s to be hired in the NHS area would help dent h y additional xes.i.dento who witt become actively .involved in the NHS ptogtam. Issues such as the potential closing oh Cen Aat School and the poss.ib& construction oh a highway were ide v i.1Jed a.s poss.ibte nei.ghbothood concerns. • M . Susan Curnrning4 Page 3 29 JUNE 1979 The pni,rnany concern Aa.L ed dwu:ng our discussion conce'uth'.g the housing code process was the en6oAcement o5 the code on absentee !and.tonda. The need bon quat i t y exten.ion repairs, which are aesthet.iea ty attractive in the NHS area, was mentioned ass a pnob.lem which the code doss not adequately address. The need bon resident pressure on absentee .land.lords and the possib-ee sale o6 thew pnopenties wza also discussed. MEETING WITH RESIDENTS The nes.idents meeting was attended by Ant Pearce and Jacqueline Brown o6 the sta66, Aes.edents Lucy Brown, James Gibbs, A6.i Ltoyd, Margaret Jones, Sk Ley Cooper and yowusee6. A very good undehstanding o6 the basic NHS pnog4am and its philosophy was expressed by .those present. It •us apparent that strong Aes.ident .Leadership has helped shape and deteiun ne the success o6 the Ithaca NHS program. The even-,pneaent need bon additional community -involvement wars .tdenti6ied as a key cancan by att residents present. Lucy Brown desc, ibed the surveying o6 all corporate memben-s regarding committee mernbet-!h.ip. The limiting 06 people to one NHS committee was also discussed. Hope6uLLy, both 06 these things will help get more nes.idents aetivety £nvo.lved in the program. The group a 6o recognized that new Aes.cdents o6 the ne.ighboi hood must be .invot- P ved in NHS, as well. People who had helped with Workshops, present Loan Aeeip.ients, and othen NHS clients were idea ti.6 ied as potential new committee membetus. Also discussed, was the need to help Boand membeA6 .Leann how to approach potential new membetus. One hetn6ut technique -iA to have something spec4Lc bon the new membetis to do, i.e. distribution 06 newste .tens on the block, on hosting an NHS block meeting. The use o6 the community onganizens pn.ov.ided by the City to help lde vtZ6y and organize stn.ong community action mas singed. These organizers can help .identi6y new Aez-i.dents to be .cnvotved in NHS and to help oAgon.ize neighbors to deal with pnobtems which NHS .us not equipped to handle. Neighborhood Reinvestment is ava.itab.le to consult with INNS regarding neighborhood oAgan- •izing, should that be desinabte. The problem o6 absentee .Landlords who do not maintain thew buildings to the community standard was a panticutan conce'u1. The need to di66ehentiate between absentee Landlords who do not maintain their pnopenty and .investons who wash to .improve property bon nentat or resale was very opponent. The NHS Board and committees should evaluate the.uc present potiei.es regarding absentee owners/.investons. Should .cnvestonz who LLve in the neighborhood be cons.cdeted d.i66erentty than absentee own ns? Should Loan poti.cies which 6orbid .Loans to absentee ownens be nev.iewed and amended? Manganet Jones thoroughly reviewed the Aeasons bon Limiting NHS .Loans to owner occupants. This potic y, perhaps, was mane appmpAiote in the early yeaA s, at thoug h piuority bon owner occupants iz a sound potLcy. However, as the INNS pro- gram matures, a ee n a it degree 06 6Lex.ib.i.?,i ty in the adm.in i tna t ion o6 the Revolving Loan Fund would seem to be equally sound and appnopn-i.ate. tinging absentee .landlords to comply with community standards bon housing repa vvs and maintenance is an excellent role bon ne.ighbonhood residents. A hew phone calls 04 pehsanal contact by NHS Aes.idents who explain their. Ms. Suzan• Cummings Page 4 29 JUNE 1979 expectations and the services which the s.tass os NHS can pnovi4e can uzuaUy encourage a aandaord to cooperate. Residents can aaso be asked to heap paan strategies Son &t.inging a t pnopen ties in the neighborhood into pro pen compt i ance. CONCLUSION • The Ithaca NHS .us an outstanding program. The successes os the past prom-4e to be onty a paeaude OA even greaten accomplish rent in the Sutuhe. The pan tnets h,ip a4 .esiden-ts, .2endejus and g o veA►unen t o s s.iciaes .i a s tno ng and that war heQp in addressing Suture chattenges. We bea.ieve that the ne L- dentA os your community can bene' t greatPy Snom your senvJces. It i4 a p e.asure to be associated with you. With every best w.ush, I am S.inceneay youA4, John E. G•• , �h�r A44oc,io to V.i�cec for JG:je cc: Membe '.s os the $oared os V.ilc.eetoJ • M.thut Pearce W.UL am A. Whiteside James A. McNei&ney Kenneth Knox Many Lee WJdeneA Gelcatd Meyer • • .'I • ■ / � AM.• Irk- _:!1 r rift Tijkai Ithaca Neighborhood Housing Services July 23, 1979 • Mayor Edward Conley CITY HALL 108 E. Green Street Ithaca, New York 14850 JUL 24 1979 Chief James Herson PCILSCE DEPARTMENT PLANNING & CEVELOPMENI 120 E. Clinton Street Ithaca, New York 14850 Dear Mayor Conley and Chief Herscm: As you knave, there has been a continuing problem with noise and disturbances at the South Side Peoples Park. Despite recent requests from neighborhood residents for police assistance in correcting this problem, nothing has changed. Ithaca Neighborhood Housing Services, Inc. with substantial financial support fran the City of Ithaca and the local banking community, is working to improve the neigh cod. We view this problem at the South Side Park as a serious one. It is now reaching a point where it threatens our entire effort. At our July 19th, 1979 Board Meeting, a resolution was passed unanimously by the INFO Board of Directors requesting that the Ithaca Police take immediate and firm action to close the park at 10PM every night and insure, through regular patrols during the day and night, that the park is not used improperly. In order to discuss the inn ortance of this matter to our community and to insure uree that all parties es involved fully understand both the nature of the problem and the actions that need to be taken, we have scheduled with both of you a meeting to be held Thursday, July 26th at 4:00PM - South Side Community Center. By copy of this letter we are requesting the participation of other key individuals. IL • 520 W.Green Street, Ithwa, New York, 14850, Telephone 277-4500 • r Mayor E. Corley and. Chief J. Herson p. 2 • We look forward to having the opportunity to meet with you and resolve this important natter once and for all. ' Sincerely, /` Susan Jr./Cummings, President` \� SJC;jb cc: Police Commissioners Dept. of Public Works Peter Rogers Robert 0. Dingman Rudy Paolangeli • Franklin Moore Aldermen Elva Holman INNS Board of Directors Richard Boronkay Lucy Brown Claude Colleyac m e Neighborhood Residents Shirley Cooper Susan Cummings Southside Community unity Center James Gibbs Nantaanbu Banani Robert Herrick Thomas Hoard IC Robert Jacoby William Kiernan Afi Lloyd Robert Morris Michael Montgomery Kenneth Myers Arthur Sprague Thys VanCort Arthur Watkins •