HomeMy WebLinkAboutMN-IURACDC-1979-06-18 1 4.
MINUTES
.> IURA/CDA
June 18, 1979
PRESENT: Jim Dennis, IURA/CDA
Anne Jones, IURA/CDA
Stu Stein, IURA, CDA
Roz Williams, CD Staff
Kathe Evans, CD Staff
Thys Van Cort, P&D
Robert Leathers
In the absence of Chairman Ed Conley, Jim Dennis brought the meeting to
order at 4:10.
I. Minutes
Anne Jones pointed out that no waiver had been signed at the special meeting
held on May 31 , 1979.. The Minutes for that meeting will be corrected to
read that a waiver was not signed,
Williams asked about the standing of the resolutions made at that meeting
and Stein said that the Agency had approved verbally the motion for a waiver
and that the signing of the waiver could take place now.
Minutes of the May 21 , 1979 meeting and the minutes of the May 31 , 1979, meet-
ing as amended, were unanimously approved.
II. Administration
a) Bonding
Williams said that the County had received a bonding form from Richard Dailey.
The form is an insurance form covering IURA/CDA and CD check signers and
is required by HUD as security against embezzlement, She suggested renewing
the Bonding for no more than $25,000 coverage.
Stein asked how much the bonding cost.
Williams said that the Insurance Company refused to answer this question
until the questionnaire was filled out.
After discussion, it was decided to follow procedure to determine the
costs before futther action was taken,
b) New Signator for Checks and Drawdown
Van Cort announced that Rosalind Williams would be leaving the Planning and
Development Department and suggested that Katherine Evans be designated and
authorized by the IURA/CDA as staff co-signator of IURA/CDA checks and draw-
downs for funds from the federal treasury. The resolution further stated
that Rosalind Williams be removed from the list of signators.
Jones so MOVED, Stein SECONDED and MOTION PASSED.
MINUTES
IURA/CDA
June 18, 1979
Page 2
III. IURA Property Use
Williams presented a Resolution to authorize the Commons Advisory Board to make
decisions on request for temporary use of IURA/CDA property adjacent to the
Commons,
Jones asked that a clause saying that this power could be revoked by action
of the IURA/CDA at any time upon 2 weeks notice.
Stein asked how questions of insurance and liability were handled,
Van Cort said that the. City Attorney would check into this.
Stein asked that the motion be reviewed by October 1 , 1979 and MOVED to pass
the resolution with this contingency and the contingency advanced by Jones.
Jones SECONDED and MOTION PASSED,
IV. Wood Street and Conway Parks
Williams said that a meeting had been held earlier today with Robert Dingman
of the Department of Public Works and with the Engineering Department, to
discuss the practical aspects of the parks project.
a
Leathers presented the schematic plans of the Wood Street and Conway Parks.
In discussing Wood Street, Leathers said that the year's budget includes
landscaping, a basketball court, a wall for ball games on a concrete set-
ting, and some picnic eouipment, He said that a previously proposed ice
skating rink had been eliminated due to his investigations and at the
Department of Public Work's suggestion. Also at the suggestion of the DPW;
he said that night lighting of high intensity and height would be installed.
Jones asked what the yearly costs of maintenance would be and Leathers said
it depended on the amount of vandalism that occurred. He said that last
year's costs had consisted of 2 hours of work to repair broken and missing
boards.
Stein asked for a summing up of the Parks project process so far and Van Cort
said that the Common Council has approved the program budget and has authorized
the IURA/CDA to carry it out, The IURA/CDA has entered into a contract with
Bob Leathers to design and construct the parks.He said that this meeting was
to ask approval of the preliminary plan so that Leather's can continue work
to develop construction drawings.
Van Cort said that the Planning and Development Department has reviewed the
preliminary plan with the DPW and has asked them to review the construction
drawings when they are ready and, in general , to oversee the work as it
progresses. He said he thought it was good to have a technical person to
work between the contractor and the P&D. When Leather's work is completed
and the bill is presented, the DPW will check to see that the work has been
completed per the drawing specifications,
MINUTES
• IURA/CDR
June 18, 1979
Page 3
Van Cort explained that because of the design processes involved, the project
is not being bid. Usually, he said, the DPW administers these contracts
under the direction of the BPW. In this case, the IURA/CDA is contracting
directly with Leathers. He said a lot more is gained this way because if
put up to bid, the job would cost between $40,000 and $60,000. Conway
Park will cost $15,000 and Wood Street will be partially bid for some of
the more typical building projects such as the lighting, the grading, and
the basketball court.
Leathers said that the Learning Web apprentices will be working on the
project as a summer program on building the play structures, the
landscaping, tables, park benches gravel walks etc. , . Conway Park will be
cosntructed using Learing Web apprentices.
Stein asked how much participation had been contributed by the community and
said he felt uncomfortable in approving a plan that had had no neighborhood
input.
Williams said that Amy South has surveyed neighborhood residents in a door
to door survey and that while prople were in favor of park improvements,
she had not been close enough to the survey to be able to expand upon the
results.
Leathers said that a great deal of leeway had deliberately been left in the
plans so that the maximum amount of community participation in the project
could be accomodated. He said that he would be going door to door in the
next weeks to ask for opinions and ideas and said that a public meeting would
also be held to discuss the project.
Stein said he would approve the resolution pursuant to any changes in the
design that would come about from interaction with the neighborhood.
Leathers agreed with Stein but said that last year when he went to the com-
munity without plans, that he got no reaction. HO presented the Conway
Park plan and said that before making them up he had spent six weeks
observing the park and playing in it with neighborhood children. He noted
that although very little land was available, that the room required by
Little League standards would be retained in its entirety. The remaining
wedge would be subdivided into three basic zones: A controlled, passive
toddler play area, an asphalt area,and a high energy, complete, play environ-
ment.
Stein asked how the proposal for these improvements and come up and who had
asked for the play areas?
MINUTES
IURA/CDA
June 18, 1979
Page 4
Williams said that six years ago, the Housing Authority was going to provide
play equipment but that the park was municipally developed without it. She
said that Amy South's neighborhood survey and questionnaire had shown that
a place for younger people to play was desired.
Leathers said that the 12 to 14 year olds he had spoken with wanted pri-
marily to save the ball field. He said that this was provided for in
his plans. In responding to South's survey, he was providing space for
younger children.
Stein said he would like to give preliminary approval contingent upon evi-
dence of_local endorsement of the plan.
Jones said that there are people down there that don't want anything.
Stein MOVED preliminary approval contingent upon presentation of these and
other plans to the immediate neighborhood in each case and contingent upon
each neighborhood's showing des ire that these plans be implemented.
Jones said she has problems with the concept of Conway Park but SECONDED
the motion. She suggested meeting on Thursday, June 28 at 4 o'clock to
t finalize and suggested not moving ahead until the community moves.
Van Cort suggested a petition,
A vote was taken and MOTION PASSED.
V. Accountants
Williams presented a Resolution to authorize the Mayor to enter into a -
contract with Sciarabba/Walker as CD accountants for one more year at
$2000 upset and $16 an hour.
Stein MOVED to pass the Resolution; Jones SECONDED, and MOTION PASSED,
The meeting was adjourned at 5:30
•
IURA/CDA •
RESOLUTION: BONDING
RESOLVED, that the IURA authorize its chairman to renew bonding coverage in the
amount of no more than , for IURA employees and members
of the Agency, •
•
4r)
•
June 18, 1979
pf
•
IURA/CDA
RESOLUTION: DRAWDOWN
CHECKSIGNERS
Kt7.444,1.4...t
RESOLVED, that the IURA designate and authorize Ya4U.Eqans as staff co-signator
of IURA checks and drawdowns for funds from the federal treasury,
BE IT FURTHER RESOLVED, that Rosalind Williams be removed from the list of
authorized signators for the documents mentioned above.
June 18, 1979
pf
_ _
•
IURA/CDA
•
RESOLUTION: IURA PROPERTY
WHEREAS, the Community Advisory Board is responsible for public use of the
Ithaca Commons, and
WHEREAS, the property owned by the IURA is adjacent to tft tiCo coons, and there
are frequent requests for its use, and
WHEREAS, the CAB would be the appropriate body to determine and coordinate
the effective temporary and periodic use of the IURA property
connected to the Commons,
THEREFORE, BE IT RESOLVED, that the IURA authorizes the CAB to make decisions
on request for temporary use of IURA property adjacent to the Commons,
and
June 18, 1979
Pf
•
•
"
.1
MINUTES
IURA/CDA
June 26, 1979
Present: Jim Dennis, IURA/CDA
Anne Jones, IURA/CDA
Stuart Stein, IURA/CDA
Kathe Evans, CD Staff
Amy South, CD Staff
H.M. Van Cort, Planning
Robert Leathers
Press
While waiting for a quorum, Evans reported on the information she had
gotten from City Attorney Shapiro regarding insurance liability of the
land between Rothschilds and the Home Dairy that is owned by the City.
She said that Shapiro had told her a certificate of insurance was re-
quired by any group using the space for any amount of time and that as
a further precaution, the City holds backup insurance as well . He said
that the present insurance was adequate for moderate risk kind of act-
ivities such as the Farmer's Market but suggested a larger insurance
binder for riskier activities that might come up.
Evans also reported on the June 22 meeting at Southside Center where Russ
Breimer, a landscape architect from Wilhelmi and Duryea,met with various
groups from Northside and Southside to discuss ideas for the Neighborhood
Improvements. After incorporating some of the ideas into their plans,
the firm will be returning for a second citizens meeting. Evans said
that the IURA/CDA will be notified in time to attend and that the meeting
will take place within the next three weeks.
In the absence of Chairman Mayor Conley, Jim Dennis opened the meeting
at 12:30.
1 . Minutes
Jones questioned the fact that no waiver for the May 31st meeting had .
been signed and said that any action that was taken at that meeting is
without substance. Stein suggested that the waiver be signed so that
the minutes would be correct.
Jones MOVED approval of this action, Stein SECONDED and MOTION PASSED.
2. Bonding
Evans reported on the relative costs of bonding individual members of
IURA/CDA. Although the minimum recommended by HUD is $25,000 per
person (which costs $146 a year) , she suggests the higher insurance
of $100,000 per person (at $256 a year) as many of the checks being dealt
with are for more than $25,000.
�.w
R
MINUTES
IURA/CDA
June 26, 1979
Pa.e 2
Stein questioned the protection of the insurance and Evans said it covers
errors like an IURA member signing a check on the recommendation of a
staff member but the check inadvertently was made out for more money than
was allocated to that particular line. The signer of the check might be
held responsible for the balance and liable for that mistake.
Dennis noted that bonding also makes the eligibility to sign checks
stronger.
•
Jones asked if it applied to the members of the Agency and the staff and
Evans said yes.
Jones MOVED to approve the bonding. Stein SECONDED and MOTION PASSED.
3. Conway Park
South reported on the survey she had made prior to the regular meeting
of June 18th which she had been unable to attend. She said that in a
survey of 35 area households where residents were asked what kind of
improvements they wanted, 13 people said that they wanted a play structure
of some kind such as swings and slides; 6 said they wanted to maintain
some open space for ball games and added they wouod like some landscaping,
particularly shade trees and picnic tables. She said that all houses
4[ ' within one block surrounding Conway Park had been surveyed and that
spot checks had been made in a radius of 2 blocks.
Leathers and South surveyed another 33 houses since the last meeting.
This survey included the option of leaving the park as it is. 27 people
favoured development of play equipment, 2 had no opinion, and 4 asked
that it be left as it is. These four were older people with no children.
Two wanted all the public housing taken out and the other two complained
about the existing noise. Of the 27 favourable responses, additional
comments and suggestions included picnic tables anchored to the ground,
more shade, no swings in the toddler area, maintenance of the grounds,
and fencing in of the toddler area. All were in favor of keeping the
ball playing area. Leathers noted that some neighborhood families had
eight to ten children in one apartment and that a number of families
had four children under 6 years old.
South said that the meeting set up by the Tenants Coalition was attended
by only two people but the response to park development was favourable.
In addition, people thought some play equipment within Hancock Apartments
complex would be desirable. .
Jones asked if anyone remembered what the child population figures had
been that had spurred the design plans of Auburn and Conway Parks.
Van Cort said he didn't remember but that there were more children around
Conway.
•
MINUTES
IURA/CDA
June 26, 1979
Page 3
South said that the statistics available now were from 1970 and would be
of no help at present since the Hancock Apartments had been built since
then.
Stein said that he had driven by the park since the last meeting and that
he still had a sense of packing in too much into a small area.
Leathers said that since talking to people during the survey some changes
• to the original plans have been made. No Ball Board will be put in, for
instance, and minor development, condensed to the play area, will include
stable equipment (no swings or teeter totters). Twenty feet have been
added to the ball field after answers to the question "what do you play"
showed that soccer, football and frisbee were popular. Leathers said
that the grass toddler area would be fenced in after checking with Dingman
to determine if mowers could be used there
Jones asked if the picnic area could be put into the toddler area and asked
about cooking facilities.
Leathers said that probably the picnic tables would be outside the area
and that no cooking equipment would be built.
II' Stein said he felt better about that approach and asked if it would cut
down the cost.
Leathers said that it would probably cut $2,000 to $3,000 from the original
estimate of $15,000. He added that there was also a strong concern about
the basketball court and said that permanent pole padding would be added
to the poles. He said that the basketball backboards that were the most
difficult to play on were the ones that continually got destroyed and he
thought that by repairing them and bringing them up to standard would
made them less subject to damage.
Van Cort suggested that replacements be made and put into the contrac to
replace the old backboard not being used.
Dennis said that at the last meeting, approval for the preliminary design
had been given contingent upon each neighborhood showing desire for these
plans and asked for a report on the Wood Street Park survey.
Leathers said that a survey had already been reported on at the last meet-
ing but that an additional survey could be made in regards to the ball
board. The houses around the park are much further away from the play
area than at Conway Park and make noise less of a problem. He thinks it
would be a desirable addition to the facilities as no such thing exists
in that area. He said that concrete would also lessen the noise.
Jones said she is worried about the grass cutting and other high maintenance
items.
. • MINUTES
IURA/CDA
June 26, 1979
Page 4
Van Cort said that the BPW will review preliminary and final plans and
will assess every bill. They will then certify the completion of the job
before they take possession of it. The plans will go both to the Engin-
eering Department and to Ed Lynch to make sure that the grass can be cut
and so forth as part of the process.
Dennis said he would like to have the conversations between the DPW
and the Planning Department to be on paper.
• Stein MOVED to give Leathers the authority to prepare final designs
and construction specifications and to begin construction of the parks
improvements. Jones SECONDED and MOTION PASSED.
Evans presented a contract with the Senior Citizens Council to make some
repairs on the Senior Citizens Center at 213 South Geneva Street. $7,000
had been set aside from 3rd year funds for a Senior Citizens Drop-In type
of center to be located in anexisting community facility such as GIAC,
Central School , or free standing facilities. This is the first time
that these sources have been tapped and CD was approached by Margarite
Harding and Bev Stone of the Senior Citizens Council to see if CD could
make a 1/4 contribution to this project as a match with the Older American
Act grant. The amount comes to $770.00 for the repairs and the total bill
is approximately $32,000, some of which is eligible for CD support. The
repairs include a new furnace, a partial partition in front of the rest-
rooms, and the moving of a radiator to get better heat with the associated
plumbing work to accomodate this move. Evans asked that this contract
be approved contingent upon the approval of City Attorney Shapiro, and
aksed that the agency authorize the Chairman to sign it. She added that
on page 4 under "evaluation", she wanted to change the sentence that says
'that at the completion of the renovation and repair work, an architect
shall provide the IURA/CDA with written certification that the work out-
lined in the project description in the application for funds, has been
completed satisfactorily' , to read: ..an architect hired by the Senior Center.'
She said that the remainder of the $7000 is still available for use in
Senior Centers and that some other groups in the community have asked to
explore the possibility of providing Senior Services of a Drop-In nature.
Jones asked in non-city owned buildings could receive funds and was told
that they could. She then asked if, in terms of monies granted by the
United Way, the Senior Citizens greatly increased their 1980 request, and
she asked if local match money had come from that source.
Evans said that her understanding was that the local share would have
come from the trust fund that had been left to the Center and said she would
Took into the budget that was brought before the United Way to see if the
Senior Council was planning to use that money for their matching share.
Jones MOVED to approve the contract contingent upon checking if this is
a duplication with the United Way. Stein SECONDED and MOTION PASSED.
•
•
I
• MINUTES
• IURA/CDA
June 26, 1979
Page 5
Van Cort said that he wanted to be sure that note was made that Bob
Leathers will be ordering materials based on the approval of the pre-
liminary plans and said he would like to include that such authorization
was put into the resolution.
Dennis adjourned the meeting at 1 :30.
•
APPENDIX A
SCOPE OF SERVICES:
I. Project Narrative:
Park improvements are to take place in the neighborhood parks, Wood St.
Park and Conway Park.
Wood St. Park has a play structure for younger children and ball fields.
this project would be to complete the park for use by older youth and
the elderly. This will include basketball court, possibly a skating
area, landscaping, walkways and park furniture. Earthwork to alleviate
the high groundwater problems is required for major portions of the site.
The consultant is responsible for the final design, preparation of the
specifications and supervision of the construction of these features.
Conway Park has a ball field and basketball court, but no equipment for
the younger children in the area. This project would provide a play
structure for this age group and landscaping.
The consultant is responsible for developing alternative design and site
plans and final design plans, preparing the specifications and acting as
construction superintendent for the play structure.
j
II. Evaluation:
The consultant will provide opportunity for community input on the design
plans. The consultant will provide the IURA/CDA with preliminary
and final design plans according to the following schedule:
CONTRACT APPROVAL - IURA/CDA May 9':' `, 1979
PRELIMINARY DESIGN APPROVAL -Planning & Devel . June 10, 1979
DESIGN REVIEW - Community Meeting June 13, 1979t(Approx)
WORKING DRAWINGS (Final Design) - IURA/CDA June 18, 1979
BIDDING FOR WOOD ST. GRADING - BPW
START CONSTRUCTION July 1 , 1979
FINISH CONSTRUCTION October 1 , 1979
. 4 ,
III. Budget:
4:. Preliminary Breakdown of Costs
(All Costs Assume 4 Learning Web Workers Full Time)
A. Wood Street Park
Sub-Contract Work
Basketball Area:
(including 12" gravel)
Grading for Basketball (4,000 sq. ft. @ .80) 3,200
Asphalt - Basketball Area (4,000 sq. ft. @ 1 .20) 4,800
Basketball Backstops (2 at 450) 900
Concrete 100
Total Basketball $9,000
Grading/Fill :
Fill (250 w.yds. at $6) 1 ,500
Grading 500
Seeding 300
Temporary Fencing 300
Total Grading/Fill $2,600
TOTAL Sub-Contract $11,600
Consultant Work
Materials:
Pressure Treated Lumber (1 ,000 B.F.) 500.:,
Utility Poles 100
Misc. Connectors 100
Trees (8 at $1 .50) 1 ,200
Shrubs (20 at $50) 1 ,000
TOTAL Materials $2,900
Labor
Design Development Drawings (30hrs @ $18/hr) 540
Working Drawings (50hrs @ 18/hr) 900
On Site Construction
- Superintendent (80hrs @ $18/hr) 1 ,440
- Carpenter (70hrs @ $8/hr) 560
TOTAL Labor $3,440
TOTAL Consultant $6,340
TOTAL LABOR & MATERIALS 17,940
10% CONTINGENCY 1 ,790 i(
' TOTAL PROJECT COST $19,730
TOTAL CONSULTANT COST
(Includes Contingency) $ 8,130
B. Conway Park
Materials - Play Equipment
Pressure Treated Lumber (4,500 B.F. @ .50) $2,250
Metal (Slide, etc.) 120
Tire Swing 240
Utility Poles (500 L.F. 1 .40) 150
R.R. Ties (40 at $12) 480
Gravel (40 w. yds. @ 5.00) 200
Plywood 50
Concrete 80
Connectors (Lags, Nails) 100
TOTAL Materials/
Play Equipment $4,420
Materials - Landscaping
Fencing (1 ,000 B.F. @ .50) 500
Benches,Tables (800 B.F. @ .50) 400
Trees (6 @ $150) 900
Shrubs (10 @ $50) 500
Misc. 200
TOTAL Materials/
Landscaping $2,500
Labor -:
Design Development Drawings (40hrs @ $18/hr) 720
Working Drawings (40 hrs @ $10/hr) 720
On Site Construction
- Superintendent (150hrs @ $18/hr) 2,700
- Carpenter (200hrs @ $8/hr) 1 ,600
TOTAL Labor $5,740
TOTAL MATERIALS & LABOR 12,660
15% CONTINGENCY 1 ,900
TOTAL PROJECT COST $14,560
TOTAL CONSULTANT COSTS FOR BOTH WOOD ST. AND CONWAY PARKS $22,690
C.
: 1 p
2.9
4:
AGREEMENT/COOPERATION AGREEMENT
between
COMMUNITY DEVELOPMENT AGENCY
and
• SENIOR CITIZENS COUNCIL
(Operating Agency or Public Body)
for
SENIOR CITIZEN CENTER REPAIRS
(Name of Project)
NEIGHBORHOOD FACILITIES . 303
(Community Development Program and number)
AGREEMENT FOR PROJECT ADMINISTRATION
PART ONE
THIS AGREEMENT, consisting of Part I and Appendices such parts
attached hereto, and made a part hereof, and herein called the
Agreement, entered into this day of
19 , by and between the Community Development Agency, acting
through, and in behalf of the City of Ithaca and The Tompkins County
Senior Citizens CoUfCil ,InCi:organized under the laws of the State of
New York, hereinafter called the Operating Agency/Public Body.
WITNESSETH THAT:
WHEREAS, the City of Ithaca has entered into an agreement with
the Department of Housing and Urban Development for the purpose
of conducting a Community Development Program (hereinafter
referred to as the Program) , with Federal financial assistance
under Title I of the Housing and Community Development Act of
1974 (hereinafter called Act) ,
WHEREAS, the Community Development Agency, acting through and
in behalf of the • City of Ithaca, desires to engage the Operating
Agency/Public Body to render certain services in connection
therewith:
NOW THEREFORE, the parties hereto mutually agree as follows:
I. .SCOPE OF SERVICES.
•
The Operating Agency/Public Body shall , in a satisfactory and
proper manner as determined by the Community Development Agency,
perform the tasks necessary to conduct the Project outlined in
the Narrative and Budget attached hereto and made a part hereof,
as Appendix A, and identified as follows :
Senior Citizens Center Improvements Appendix A, number 1 . nage ix
(Name of •Project) (Page Numbers - Narrative)
$770.00 • Appendix A. number 2. pane ix
(Total Cost) (Page Numbers - Budget)
II. TIME OF PERFORMANCE
•
The services of the Operating Agency/Public Body are to commence
upon receipt of an Order to Proceed from the Community Develop-
ment Agency and shall be underta7cen and completed in such sequence
•
- ii -
•
as to assure their expeditious completion in the light of the
purposes of this Agreement and within the budget amount author-
ized.
III. ASSISTANCE AND DATA TO BE FURNISHED TO
OPERATING AGENCY/PUBLIC BODY
All information , data, reports, records, and maps as are exis-
ting, available and necessary for the carrying out of the work
as outlined above shall be furnished to the Operating Agency/
Public Body without charge by the Community Development Agency.
•
IV USE OF FUNDS
1 . Project funds shall be used for those costs which are appli-
cable to this Agreement . Administrative costs must be reasonably
related to the programs under this agreement . Project funds shall
not be used to replace nonfederal contributions in any federally-
aided undertaking where an agreement has been entered into with
any Federal agency obligating such nonfederal contribution with
respect to such undertaking.
2 . No project funds shall be obligated for payment of:
a. Costs incurred for. the Project prior
to the Order to Proceed. .
t , b. Costs incurred with respect to any action
'pf the Project after the Agency has re-
quested that the Operating Agency/Public
Body furnish data concerning such action
prior to proceeding further, • unless and
until the Operating Agency/Public Body
is thereafter advised by the Administration
that there is no objection to so proceeding.
3. No member of or Delegate to the Congress of the United States,
and no Resident Commissioner, shall be admitted to any share or
part of this Agreement or to any benefit to arise from the same.
4. No officer or employee of the Grantee, or its designees
or agents, no member of the governing body of the locality in
which the program is situated, and no other public official
of such locality or localities who exercises any functions or
responsibilities with respect to the program during his tenure or
for one year thereafter shall have any interest , direct or
indirect , in any contract or subcontract , or the proceeds there-
of, for work to be performed in connection with the program
assisted under this Agreement .
• •
•
•
-iii-
5. The assistance provided under this Agreement shall not be
used in the payment of any bonus or commission for the purpose
of obtaining HUD approval of the application for such assis-
tance, or HUD approval of the application for such assis-
tance, or any other approval or concurrence of HUD required
under this Agreement, Title I of the Housing and Community
Development Act of 1974 or HUD regulations with respect there-
to; provided, however, that reasonable fees or bona fide tech-
nical , consultant, managerial or other such services other than
actual solicitation , are not hereby prohibited if otherwise
eligible as program costs.
6. The Operating Agency/Public Body agrees to refund to the
Community Development Agency any payment or portions of payments
which the Agency determines were not properly due to the Operat-
ing Agency/Public Body under the terms of this Agreement.
V. FINANCIAL MANAGEMENT
1 . The Operating Agency/Public Body must comply with Standards
for Grantee Financial Management Systems attached hereto and
made a part hereof as Appendix B.
2. Any person or persons responsible for the receipt, custody,
and disbursements of program assets shall be covered by fidelity
bond in an amount.consistent with the Agency 's policy, and proof
of coverage shall be available for inspection by the Agency .
VI. PROCUREMENT
- Purchases involving amounts under $1000.00. The Operating Agency
shall have authority to make purchases involving sums under
$1000.00 without formal bids. However, the Operating Agency
shall in all cases solicit telephone or written bids and shall
keep and maintain a written record of the bids received or the
reasons for not soliciting bids .
Purchases involving amounts over $1000: 00 . On purchases or
• contracts involving over $1000 .00, the Operating AGency shall
solicit bids or proposals by advertising in a newspaper or
newspapers having a substantial circulation in the City.
VII. METHOD OF PAYMENT
1. It is expressly understood and agreed that in no event will
the total compensation to be paid -hereunder exceed the maximum
sum of for all of the services required.
•
-iv-
2. Payments shall be made to the Operating Agency/Public Body
upon submission of approved requisitions and/or financial
statements and their approval by the Agency.
VII. FINDING CONFIDENTIAL
• Nothing in this Agreement shall be construed to violate the
privacy of individuals who are served by the Project , nor shall
this Agreement be construed to require the Operating Agency/
Public Body to publish or release information to third parties
which would violate the privacy of such individuals. It is
• further agreed that information obtained and used by . the Agency,
as required by this Agreement , shall not be used or disclosed
in such a way as to violate individual privacy and client rela-
tionships.
IX. EVALUATION
The Operating Agency/Public Body hereby agrees to participate
fully, with the guidance and assistance of the Agency in the
implementation and maintenance of an evaluation system
whereby the Project may be continuously monitored. The Agency
agrees to share such data and reports derived therefrom.
The Operating: Agency/Public Body shall have an opportunity to
review and comment on all drafts and final reports regarding
recommendations the Agency is required to make regarding future
directions of the project , including termination , diminution ,
or expansion, and modification and/or change of sponsorship.
The Operating Agency/Public Body agrees to comply with the evalu-
ation and information requirements issued by the Agency and
incorporated herein by reference.
At the completion of the renovation and repair work, an architect shall
provide to the IURA written certification that the work outlined in the
•
project description and on the application for Title 5 funds has been
completed satisfactorily.
•
•
•
M . X. ASSIINABILITY
•
The Operating Agency/Public Body shall not assign any interest
in this Agreement and shall not transfer any interest in the
smae without the prior written consent of the Agency thereto.
XI. SUSPENSION OR TERMINATION
The Agency may suspend or terminate payment of the Project in
whole or in part without cause. If the Agency witholds payments,
it shall advise the Operating Agency/Public Body and specify
the actions that must be taken , in writing, in case of suspension,
as a condition precedent to the resumption of payments, and
specify a reasonable date for compliance. The Operating Agency/
Public Body will remit any unexpended balance of the payments
on account of the Agreement , in case of termination , as well as
such other portions of such payments previously received as
determined by the Agency to be due. The action of the Agency in
- accepting any such amount shall not constitute a waiver of any
claim which the City of Ithaca may otherwise have arising out of
this Agreement.
XII. DELIVERY OF SERVICES
The Agency and the Operatin Agency hereby agree to use their
best efforts to ensure that all the services under this Agree-
ment are provided at such times and in such places as will best
meet the needs of Project recipients or CD area residents.
In particular, location of new offices serving residents mus,
where feasible , be in the CD area , in places which are easily .
accessible, and centrally located for the clients. The Operat-
ing Agency will consult with the Agency during the planning of
such offices , and the Agency must approve in writing of the final
choice of location.,
XIII. EMPLOYMENT OPPORTUNITIES FOR BUSINESS
AND LOWER INCOME PERSONS
1 . The Operating Agency/Public Body will comply with the re-
quirements of Title 24 , Part 135, Employment Opportunities for
Businesses and Lower Income Persons in Connection with Assisted
Projects, attached hereto and made a part hereof as Appendix C.
2. The Operating Agency/Puclic Body will comply with the man-
power requirements issued by the Community Development Agency
and incorporated herein by reference.
XIV. EQUAL EMPLOYMENT
The Operating Abency/Public Body will comply with Title 3,
Executive Order--11246 , Equal Employment Opportunity, attached
hereto and made a part hereof as Appendix D.
-vi-
•
XV. SEVERABILITY OF PROVISIONS
If any provision of the Agreement is held invalid, the remain-
der of this Agreement shall not be affected thereby, if such
remainder would then continue to conform to the terms and re-
quirements of applciable law.
XVI. MAINTENANCE OF EFFORT
Payment by the Agency shall be conditioned upon the maintenance
• during the period of this Agreement by the Operating Agency/
Public Body of a level of aggregate expenditures for its other
current projects or activities which is not less than the level
of aggregate expenditures for such projects or activities prior
to the execution of this Agreement. The Operating Agency/Public Body
will promptly notify the Agency of any matters which have a ma-
terial tendency to affect compliance with this requirement.
XVII. SUBSEQUENT CHANGES
The following types of changes require written approval from
the Administration :
a . Substantial changes in the Project work plan.
b. Changes in any budget line item which exceed •
10 percent or $1 ,000. 00, whichever is larger.
C. Changes in any budget line item which result
in an icrease in the total Project cost.
• XVIII. COMPLIANCE WITH OTHER FEDERAL REGULATIONS
The Operating Agency/Public Body. agrees to comply with the
following Federal regulations as they may apply to project
administration : The regulations are incorporated herein by
reference.
Flood Disaster Protection Act of 1973
(P.L. 93->234)
•
HUD Lead-Based Paint Regulations,
24 CFR Part 35
Clean Air Act , as amended,
42 USC 1857 et seq.
Federal Labor Standards, 29 CFR Parts 3 ,
5, and 5a of Department of Labor
•
Nondiscrimination Uner Title VI of the
Civil Rights Act of 1965
And any and all other Federal and/or State
or local regulations, laws , codes and ordinances
as they may be applicable.
•
•
•
IN WITNESS WHEREOF, the Community Development Agency and the
Operating Agency/Public Body, have entered into this Agreement
as .of the date first above written.
CITY OF ITHACA
Edward J, Conley
Mayor
COMMUNITY DEVELOPMENT AGENCY
•
Chairman
Operating Agency/Public Body
APPROVED AS TO FORM AND LEGALITY
City Attorney
•
FUNDS AVAILABLE AND ENCUMBERED
SCIARABBA WLAKER & CO. , Accountants
•
for the Community Development Fund,
• City of Ithaca
•
•
APPENDIX A
1. PROJECT DESCRIPTION
This project involves structural , heating, and plumbing improvements
and repairs to the Senior Citizens Center located on 213 South Geneva
Street. CD funds will be used to match Title V, the Older Americans Act
of 1965, as amended by providing 1/4 of the total repair bill minus in-kind
services, a total contribution of $770.00. The repairs and improvements
include purchase and installation of a new furnace, relocation of radiator
and plumbing changes to accommodate reclocation and installation of a
partition.
2. PROJECT BUDGET
•
Install new furnace $569.00
Partial Partition $142.00
Radiator and Changes $ 59.00
Professional Fees (in-kind)
TOTAL $770.00
MEMORANDUM
TO: Thys, Kathe, Amy
FROM: Roz
RE: Transition Notes for C,D, Administration and projects .
DATE: June 22, 1979
1 . Historic Plaques - $9,500 from contingency (4th year) was advanced
by IURA resolution to the Xistoric Survey line for the purposes of
cash flow, The money will be reimbursed to the CDA by the State.
When it is returned or freed, approximately $1 ,300 should be used
to produce the Historic Plaques. A contract can be signed at this
time, however, make sure the reimbursement has been recorded.
The IURA resolution to reuse this former contingency money, .
effectively reprograms $1 ,300 (Historic placques) to the Historic
Preservation line (4th year). It could be considered program income
since the original $9,500 was reprogrammed, used and returned. There
may be some question about this. Thu may want to release this line
anyway, just in case.
2. DPW Contract- The original contract between IURA and DPW was not
satisfactory as far as the DPW was concerned. The contract and the
memos that followed are on my desk. There are 2 parts to the form
contract that could be dropped. They are noted. Otherwise, I don':t
see the complication. Bob Dingman has agreed to do everything that
is required in his memo.
3. Sidewalk contract r The two agencies administering the Citywide •
direct grant program, have not clearly indicated that they were
interested in the sidewalk program, However, we should make this
program a part of the Citywide housing programs by splitting the
fund as we did with the direct grant program, and contracting with
these two agencies.
Chuck Barbar has a list of delinquent sidewalk owners. A letter
could be sent initially to each of these owners with the eligibility
requirements. If they are eligible, then they can contact either
agency for assistance. Since the sidewalk should be in need of
repair, the sidewalk delinquency list is a good indicator.
4. Auditors for 3rd and. 4th year - We have the proposal from Maxwell •
Carpenter and to do the 3rd and 4th years audit.
You need a contract and they should begin work immediately. Funds -
for this audit should come out of the entitlement administration
lines,
Our contact is Mr, Michelson,
.N\i,
•
MEMO
June 22, 1979
Page 2
5. Audit for Small Cities At the end of the 1st year of Small Cities,
we are required to have an audit at our own expense. Therefore
reserve some funds out of Small Cfi ties Administration for the audit.
6. Economic Development Study - The original justification for this line
included studies for West St, to Street and SSoutFLWest. Considering
our predicament of flying blind with commercial area revitalization,
it would probably be appropriate to do a market study that would
include these two areas as well as Collegetown and the CBD.
If the larger study is not done, then the West State Street
market study should not use up the entire $30,000. However,
the remainder could cold-be used for design work and feasibility
studies needed to revitalize West State Street,
7. Street Improvement II - (Peripheral) You know the problem with this
line. Reprogram it later since we just received release of funds
on June 4. If however, the BPW has a separate contract for
the next phase of the peripheral streets project, then the funds
could be used.
8. Line 502 - This line is Citywide housing, $10,000 was reprogrammed
into it from parallel use. When contracting this line, remember
to conserve $10,000 for possible parallel use proposals.
9. 5th year contingency - $20,000 of the $22,000 in Contingency should be
retained for parallel use if there is any hope left for that line.
10. Handicapped Accessiblity Kathe is developing a contract with the
group(s) to do the publication of their survey results, If
it doesn't appear as though the groups can handle the administration
of the funds, I told Kathe that the employee and bills could be
handled the same way the Historic Survey was handled through the CDA.
11 . Citywide House Recycling - This program could be difficult to program
because it requires a rehabilitation specialist to administer. Either
Paul or Ron could do it. Paul (INNS) would be preferable if INNS
does not have Charter and other problems with getting involved.
It should be emphasized that the program needs the homeownership
assistance program to make it work for low-inclome homebuyers. One
of the goals of the program is to provide opportunitites for -
low income persons to purchase outside of areas with low income
concentration.
12. House Recycling - INHS - Small Cities - Make sure that A,ft uses
these houses for the purposes espoused in the Small Cities application:
Direct benefit to low-income home buyers. This means that the home-
MEMO
June 22, 1979
Page 3
ownership assistance programs should be used with the INNS house
recycling program also. It also means that you many want to in-
vestigate the UDAG or innovative grant (see homeownership assist-
ance).
13. St. James AME Zion and 1st Bapti t Churches r HUD appears to be taking
the course of least resistance. They will probably rule that CD
funds cannot be used on operational churches. If so, our only
alternative may be to purchase the skin of the church to facilitate
the implementation of the project. You should investigate this
possiblity.
14. West State Street We put West State Street in the Small Cities
application as a start toward doing something .for this area. It
was low enough priority that the origian� estimate of funding-ne-
cessary to do a major revitalization project, was cut back to the
$300,000 left in the application,
On the other hand, 312 was included as an item in Small Cities in
order to fill the gap between assistance to homeowners and residential
investor properties which include mix-.use properties on WEst State
Street. These mix-use properties were particularly focused on
because of the displacement that occured on North Aurorathat forced
people dn That area to move to West State Street.
To be explicit, just because 312 can be used for non residential/
commercial properties does not mean this should be encouraged. In
fact, once the program is underway for residential property owners
it could be later expanded to include non-residential properties.
Remember that there are a number of other ways of approaching West
State Street:
1 . Market study - make sure we know what is ahead for this area
2. SBA loans
3. UDAG set up rehabilitation program with leverage deal with
private sector (commercial building owners).
4. Banks •
15. GIAC -
1 . Purchase building if possible, Very little if any CD funds
available for this, City should buy for $1 .
2. BPW should contract with Bob Boehlecke only if we have a general
contract with BPW for implementing CD projects. Otherwise the
contract should be a 3 way contract. In either case, the CDR staff
should be involved with determining work items.
MEMO
June 22, 1979
Page 4
3. The swimming pool issue should be clarified locally. You should
try to determine our obligation under Small Cities to implement
what we said we would do 'Pr) the application. How much flexi-
bility is there since we never told them the cost of the pool and
since our expected matching source of funds(Urban Park Recovery
Program) has declared our city negligible. (BOR is another source
if outdoors).
4. The other complication with this project is the fear of possible
take back by the School Board. If the use changes from a neigh-
borhood facility back to a public school , is there any
problem with CD funds? We need to answer this question to relieve
questions of insecurity in using the funds.
16. Neighborhood Improvements Lenny still has to be closed out and paid
for work accomplished, You should decide whether to have him
still work on the private spaces part, His contract is for
approximately $8,000.
Duryea and Wilhelmi are working on schedule. They will present
preliminary designs to a small committee on June 22. At a later
meeting, they would like to broaden the committee. Check the list
in the Neighborhood Improvements file for the groups I could think
of.
17. Support Services - Could be used for materials, flyers and other publi-
cations needed for organizing the NS and SS.
18. Senior Citizens Center on Geneva Street has requested $700 to match
a Title VI Senior Center grant, If eligible, we reserved $7,000
for Senior Center match on the 303 line, so the $700 requested
should come from that line.
19. Park facilities - 2nd year park line has not been totally used. At
one point we planned to use it for Southside Park fill and/or
IHA playground next to Southview,
20. Fair Housing - The draft is on Amy's desk, Marty would like to have
comments, I had no comments different from Amy's. Send back
to Marty so we can have it passed by Common Council . Ethel 's
Committee.
21 . Minority Business Enterprise This is a HUD requirement as well as EPA's
There are demonstration monies that could be applied for if the
City gets a letter of intent in by June 25, 1979. Ask Nat to help.
All capital projects as well as consultants should be monitored
to obtain minority contractors.
e ,
MEMO
June 22, 1979
Page 5
22. Parallel Use - The money could be reprogrammed if we find occupants for
operational schools. Money is in contingency 5th year and line
502 ($10,000) .
23. 312 - The INHS loan committee will be the advisory board for 312. I was
on that board. The City should be represented so consider yourself
or Kathe.
24. 5th Year Contract - We are waiting for a new contract because the original
one was $106,000 shy. We can't spend any 5th year funds until this
is signed and returned. We must also wait 10 days before our
authorization to drawdown takes effect.
T liti 5=le 1 9
Public Hen g: We are partially responsible for choosing or recommending
sites. The new construciton is important for our HAP. It would
be good if there was some way of converting these units to coops
or self management. The bid process is not good for obtaining the
best in design.
Strand Theater request: I do not have a copy of the request. From what I
remember, the requested activities are not eligible. No money can
come from S.C.
•
Strand/ARC funding: If the Strand gets ARC funding, CDA will administer
the funds as though it were a C.J. project. CDA has no obligation
for the local share. The Strand is responsible for their local
share.
•
Junk Removal : We should encourage Art to work with the Neighborhood Improve-
ments consultants in identifying areas that need cleaning out. Spend
money on junk removal and sign contract with INHS for second $5000.
510 Code Enforcement - Intended for code enforcement officer
only; not a 2 sec. also. Move it through IURA and get contract.
415- Obtain copy of Fall Creek Study from BPW to put in our files.
Financial Procedures: We now have a handle on the finances. Now we should
move to the accural system. The. forms have been developed for this.
Now Patty should start keeping these records up to date. Amy is
willing to fill in the data at the top of each sheet.
Performance Meetings: CAC has quarterly performance meetings. For our own
purposes as well as for these meetings , we have developed a form
that will keep us up to date on the status of each project and program.
4
•
MEMO
June 22, 1979
Page 6
Neighborhood Park Land Acquisition Program - (Not a CD Project): Part II of
the application was sent in many moons ago, We have not. heard from
them. Should push the application through to get City reimbursement
for South Hill Park. Once the money comes back, push to use it on fixing
up South Hill Park and the Columbia Annex Park as well .
Economic Development Studies: Locate Downing of Motes studies.
Homeownership Assistance Program: Kathe has been worki g on this program,
As presently conceived, the program would be a mortgage discount.
The amount granted to discount the price of the house to the
potential homeowner would be turned over to house recycling program.
However, the value of the house does not change even though the home-
owner is paying on the discounted price. Therefore, when the house
is sold, the windfall from resell (which is the discount) would be
returned to the homeownership assistance program or its replacement.
I think it has great potential , but it is really innovative and needs
to be well developed. Art is apprehensive about this program. He sees
problems of equity. How do you choose the low income families that
will benefit from the program? I would not worry much about this
as all HUD programs have this problem.
In spite of Art's reservations , we need the program in order to
make our citywide house recycling program work. These houses should
be subsidized down to market with the house recycling fund byt they
will have higher value than INHS because that will be in areas
where the market is more viable. In order to have low-income families-
buy these houses, the selling price will have to be lowered below market.
This cost will come from Homeownership Assistance and could be as much _
as $16,000. Don't .panic about this seemingly high cost. HUD could pay
through their subs. Rehab Sec 8 as much as $35,000 or more for a
family of four in a 3 bedroom rental .
We should gt for an innovative grant or UDAG on this. project. We
missed the latest deadline for innovative grants. In fact, this
program was based against non-metro small Cities in favor of Metro-
politan large and Small cities. We should protest and send in an
unsolicited proposal .
The UDAG potential is also good, also if the banks would agree to set
aside some mortgage monies for this program, Since the homeownership -
assistance would reduce their exposure (the mortgage would only
cover a fraction of its value) the banks should provide some other
service as well ,
C.
•
MEMO
June 22, 19J9...
Page 7
SMALL CITIES ADMINISTRATION
The 1st year's Small Cities funds have to be expended before Jan. ,
1980.. I believe this includes Administration. The following are claims
on the 1st year Admin. funds,
8,000 1 . Kathe's salary
1 ,000. 2, Amy's salary
2,000 3. 312 loans - $2?000 reserved for attorney's fees, if needed
2,000 4. Audit - Small Cities? 1st year
5,000 5. I'NHS Neighborhood Organizers ($5,0001
4,000 6, general Admin,
5,000 7. R.R.P.W. (or from 5th year Admin.)
3,000 8. Natalie
$30,000
9. Staff - future
10. S&W ($2,000)
S&W - Contract for 2nd Year of accounting,
•
•
PROPOSAL FOR INH&VOINIER
4E
background
Law interest rates on INHS loans enable many owners to finance repairs
and renovations that otherwise they could not afford. For owners whose
incomes are too low to afford the full labor cost of contractors, the
mRS work crew provides free labor for all or a portion of the work.
problem
The three-person work crew is supported through C.E.T.A. funding. One crew
member's funding expires in October, and the other two manbers can continue
only through December under this CETA program. According to CE,TA policy,
the same program cannot be re-financed for a second year. Even if a "new"
proposal could be approved, the salary levels that are now permitted under
the CETA program are so low (average of $7093 per year) that it would be
most difficult to assemble a crew competent enough to work in occupied
homes.
Pro aosal
In order to continue providing low-cost labor services to eligible homeowners
for at least basic repairs, it is proposed that INHS hire a trained carpenter.
This "one-person crew" will be able to provide the following services:
1- basic repairs to correct code, health, and safety problems when
financing is not available or adequate to hire contractors
2- rehabilitation work in conjunction with private contractors in cases
wzhere the project would otherwise be infeasible due to cost and/or
financing
3- work with the Mini-Repair workman on jobs too large for one person
in either the Mini-Repair Program or the Rehabilitation Program.
The services of this carpenter would be available only to those families of
low income (at or below the Section 8 income limits) .
budget
Salary: 35 hrs./wk. @ 52 weeks $11,000
Fringe benefits (22%) 2,420
$13,420
Tools: maintenance and replacement 600
Truck operation and maintenance 1,500
Ar
Miscellaneous and contingency 480
Total • $16,000
. Two years @ $16,000 per year $32,000
660 /77
ITHACA NEIGHBORHOOD HOUSING SERVICES
ACTIVITY REPORT
1977 1978 1979
(year to date) (Year to date) (year to date)
REQUESTS FOR ASS3y CE 70 55 67
ASSISTANCCanst. Ccinpleted:
Total: # 4 14 17
$ 4,100 52,996 104,585
INNS Financed:
1 6 9
$ 1,239 39,680 75,785
INHS Crew:
ASSISTANCE: New NHS Loans
# 3 9 19
$ 18,806 61,023 178,092
SPECIAL PROJECTS
Mani Repairs
#
Section 8 Leases
House Recycling:
Purchase-
Repr. & Sold-
D tolished-
New Hame umers-
CODE ACTIVITY: Inspections
Vi ations
No violations
Total 38 105 55
Reinspections
Violations # 8 22 28
Corrected $ 5,350 13,069 61,357
BUILDING PERMITS
# 37 61 58
$ 56,381 207,406 161,925
TOTAL CONSTRUCTION ACTIVITY
Unduplicated Total of Completed Construction:
# 44 90 92
$ 57,775 243,816 274,766
..
July 16, 1979 `
ITHACA NEIGHBORHOOD HOUSING SERVICES
ACTIVITY REPORT
1977 1978 1979 1979 Activity C.lmulative
Goal To Date As % of Total,
(6/30/79) Goal 1977-1979
REQUESTS FOR ASSISTANCE 144 116 120 67 56% 327
ASSISTANCE: Coast. Completed:
Total: # 40 39 48 17 35%'. 96
$ 51,402 190,608 104,585 346,595
INNS Financed:
# 9 17 9 35
$ 27,771 142,752 75,785 246,308
INNS Crew:
# 16 25 8 32% 24
ASSISTANCE: New NHS Loans
# 16 15 24 19 79% 50
$ 87,764 142,010 178,092 407,866
SPECIAL PROJECTS
Mani Repairs
100 17 17%. 17
Section 8 Leases '
# 14 0 0% 0 y.1
House Recycling:
Purchase- - 4 4
Rpr. & Sold- 5 1 20% 1
Demolished- 1 1
New Homeowners 6 6 8 20
CODE ACTIVITY: Inspections
Violations 55 168 50 273
No violations 14 70 5 89
Total 69 238 240 55 23% 362
Reinspec io' s
Violat of 4 17 55 67 28 42% 100
Go re*'ted $ 24,364 24,886 61,357 110,607
BUTT t)ING PEPMItTS
4 101 113 120 58 48% 272
$ 240,085 342,294 161,925 745,304
TOTAL OMS'i RLTCrION ACTIVITY
Unduplicated Mal. of Completed Constr action
4 132 192 92 416
224,981 474,952 274,766 974,699
E.
,
's
PATE August, 1979,
S HIGH RISK REVOLVING ICLEAN-UP DIRECT HOUSE
iLOAN FUND LOAN FUND GRANT RECYCLING r----
CASH BDG EN OF PERIOD1 12,218.27 1112,257.73 ' 2,843.99 10,373.23 63,011.901
:.' , . • * 1 4 r i 1
. ..�.-Grants ;
a
-.rote's t on Loans !
_. .-."' '�.n ?e on Loans (.02) i
_ 1
-SaIE of Loans � 1
-Other Revenue :
` . _____ --Inter Fund R te.is 24.0• • • €
merit:. AVAit tc'ilE 16,280_9R 117,257_71 2,843.99 10,748_06 61.014-58 ,
Y }
3
-Int Y alai Dl.sbrrrts -_ - fiQ.4�-_ f 222.68,, 1
t �3awbs*ttL�. 1 25.$99.64
...__ —' .__ ..:.3.4,,062...96,..._.. __ ._.._._...:_.60-Do : 9-10
-?ament to NHSA _41.3...62..... i I
TOTAL DISBL- SEME,,S 30,069.96 I 24,473.62 60.00 t 461.78 25,899.64
6 4 2 1 1,0 28 7 7 8 4 0 9 2.7 8:ENDING BALANCE . 1 ,78 70,2$6.2874.94 x
SUMMARY CASH AVAILABLE E N D PUIDD3D. _ __ _._. .. ;
-ir=+ 211 02 ����_��. 2 78 99 410,2$612 37, 14.94
� 3
�c�^ti E
a
_ -`3 '� 7,784.09
Investment _ _.. _.� __-_.__._. __ _
..ti i 80 000.00
)//424, (,,i/7-
i
IURA/CDA MEETING JULY 16, 1979
_, 4:30 PM, P&D Conference Room
AGENDA
1. Approval of Minutes
2. New Business
a) Historic Preservation
"' b) Conway Park - (presentation of Final Design)
c) Discussion of Hancock Apts. Tot Lot
d) August 13 HUD Audit
3. Administration
a) 2nd staff person,//temporary help
b) Benefit Package
lb. _,,.,., c) Contract with Handicapped
d) Report
e) Status of DPW Contract
f) Handicapped Survey - Progress Report
,
IEI
v__
1(1"--CP4—
r
HISTORIC PRESERVATION - Explanation of funds
SURVEY - C.D. granted $7,500.00 to the Survey
C.D. loaned $9,500.00 to the Survey
New York State is reimbursing the IURA/CDA $10,000.00, in two
payments. This money is program income and therefore needs to be re-
programmed by the IURA/CDA. However, since we only loaned the Survey
$9,500.00, $500.00 of the first payment goes directly back into the
413 line in order to complete the Survey.
Another committment the IURA/CDA has already approved is:
$1300.00 - Historic Plaques
That leaves $3200.00 available from the first payment of $5000.00
and $5000.00 available from the second payment for a total of $8200.00
available to be reprogrammed.
)
•
7/10/79
ndc
, ([ )
h.se
IURA/CDA MEETING JULY 16, 1979
/) 4:30 PM, P&D Conference Room
AGENDA
1 . Approval of Minutes
2. New Business
a) Historic Preservation
b) Conway Park - (presentation of Final Design)
c) Discussion of Hancock Apts. Tot Lot
d) August 13 HUD Audit
3. Administration
a) 2nd staff person./;temporary help
b) Benefit Package
c) Contract with Handicapped
P
} d) Report
e) Status of DPW Contract
f) Handicapped Survey - Progress Report
r
•
EXTERIOR RESTORATION INCENTIVE GRANT PROGRAM FOR HISTORIC DISTRICTS: A Pro.osed Pro'ram
The Ithaca Landmarks Preservation Commission would like to sponsor a program,
best described as Exterior Restoration Incentive Grants for buildings in the
Historic Districts. The Commission would like to offer direct grants to
property owners of up to $1 ,000 or 20% of the total cost of the work for .
visible exterior repair and restoration of buildings that retain much of
their original appearance. Grants could be used to restore original wood
sidings, restore decorative trim, or to repair structural damage that
threatens important architectural elements. Participating owners must
agree to maintain the restored elements for at least five years and the
buildings must be up to code. •
The ILPC would like to use the remaining $8,200 left in the CD Historic
r ( Preservation line that will be available once the $9,500 loaned to the
Historic Survey has been repaid. If this money were to be made available,
the Commission would seek additional funds that would be necessary for
administrative costs.
July 12, 1979
5Js
•
• p
IURA/CDA
SPECIAL MEETING
JULY 25, 1979
9:00 A.M.
Planning and Development Conference Room
PRESENT: Mayor Edward Conley, Chairman IURA/CDA
Anne Jones, IURA/CDA
Stuart Stein, IURA/CDA
Jim Dennis, IURA/CDA
Kathe Evans, CD Staff
Sarah Hector, CD Staff
Paul Mazzarella, CD Staff
Press
I. Old Business
1) Historic Restoration Incentive Grant Proposal
Tabled to later in the meeting
2) Contracts
Tabled until later in the meeting
II. Administration
1) Benefit Package
Van Cort presented the Benefit Package for CD Staff. Conley asked how
it differed from the City package and Van Cort said that CD employees differ
from City employees in that they are contract employees with no benefit of
tenure. The Benefit package is the same as the CSEA package with regards
to the work week, vacation, and paid holidays but policies to determine
overtime compensation are tailored to the needs of the program in that the
work needs differ according to deadlines.
Stein asked if there was a difference between comp time of regular
employees and professional staff like the CD planners.
Van Cort said that the CD package treats all CD staff as regular employees
in that comp time is accumulative.
Evans asked what the policy was in regards to other planners in the
department and Van Cort said that with the exception of himself as depart-
ment head, planner's overtime is paid for in comp time.
Stein pointed out that with evening meetings and the extra time needed, .
the comp time can accumulate to 5 or 6 weeks.
.. 1
IURA/CDA
SPECIAL MEETING
JULY 25, 1979 PAGE 2
Conley said that this should be taken into account and that it should be up
to the Director of the program to decide the policy of compensatory time
on an individual basis.
Stein asked if Van Cort had to return to the Agency to asks' for extra money
each time he had to pay for comp time.
Van Cort said that at present he did not but suggested a monthly audit by
the Agency. Currently there is a provision for cash payments predictable
on the basis that three years of Small Cities money is available. He asked
that all employees begin to submit time records so they will be available
for the monthly audits.
Evans said she thought it was a good management tool because then one could
see when new staff was needed if existing staff had to put in too much extra
time.
Van Cort said that paid holidays were keyed to regular City employees and
that the difference between the sick day policy was that in CD they could
be used within the first month but that in the city policy package, there
was a trial period of a few months before. sick days could be used. Personal
days and bereavement were the same as the CSEA package. He said that the
CD medical insurance is under the auspices of the Chamber of Commerce be-
cause there were not enough people to have a policy of their own with any
economy. The deductions of retirement benefits is 5% of the yearly salary,
less than CSEA because CSEA benefits do not vest until after 10 years of
service.
Jones asked if these benefits carry over if one moves into another community
and Evans said no, that it depends on the employer's policy.
Stein said there was a $1000 limit per year on each individual and asked if
there was a provision made to assure that this money would be used for
retirement purposes.
Conley said this should be verified and Evans suggested it could be done
if the accountants made the deposit directly into each person's account
number.
Evans said that workers compensation and unemployment insurance was required
by State law and was already provided for.
Dennis asked if sick leave was accumulative and Conley said yes, up to four
months.
Van Cort said he would make it the same as CSEA.
Stein asked if the three personal days were standard and Conley said that
they could be used only if the employer agreed.
IURA/CDA
IL SPECIAL MEETING
JULY 25, 1979 PAGE 3
Van Cort said that a good example of use for a personal day would be a house
closing. It could not be used for personal pleasure. He said that all these
points should be incorporated into the language of athe Benefit Package.
Conely asked for a description of bereavement and Van Cort said it generally
meant the immediate family but was left to the discretion of the director.
Stein MOVED to accept the Benefit Package, with the above corrections. Dennis
SECONDED.
Jones asked what the time limit of this package was and said that some
provision should be made to assure that it was used only for CD staff as long
as CD money was available.
Evans said that would be included in the employee's contract and that it
would be valid only as long as HUD makes funds available for the CD program.
Jones said that needs to be explicitly understood.
Conley suggested not passing the Benefit Package until the Contracts are
discussed.
2) Contracts
Van Cort said that thecmtracts must be ready for the HUD monitoring on the
13th of August. He asked the Agency for authorization to have them signed.
Jones asked to whom the contracts applied.
Van Cort said the contracts would be for Kathe Evans, Amy South, Paul Mazzarella,
Natalie de Combray, Sharon Brown and Ron Oshier. The auditors will want to
see contracts for all CD employees.
Dennis suggested that a roster be made naming the positions rather than the
individuals.
Evans said that the Standard contract, written by HUD, was designed for sub-
contractors.
Dennis suggested making a contract specifically for the individual position.
Van Cort aggreed and said job descriptions would be attached to each contract.
3) Reorganization
Van Cort presented two brief job descriptions: one for Executive Director
and one, combining CD secretarial duties and book-keeping, for Administra-
tive Aide. He further recommended hiring two other CD employees, one to
replace Roz Williams and the other to replace Amy South. He said that he
sees one position as being either a CD cooridnator or as a peer position
with Housing Specialist Kathe Evans, to work under the Executive Director.
•
IURA/CDA
SPECIAL MEETING
JULY 25, 1979 PAGE 4
He said that the decision would lay with the IURA/CDA but that he would like
to discuss these alternatives first with present CD staff members. He said
he feels comfortable making the recommendations for Executive Director and
Administrative Aide and would be ready by September with a recommendation
regarding the other two positions.
Jones asked if the Executive Director position had been discussed with staff.
Van Cort said he had discussed it with Roz Williams before she left but not
with Evans as she had been in hospital .
Jones said she was referring to the management report of May 29, 1979.
Evans said she was given it just before she went into the hospital and had
only time to glance at it. She had not been involved with its production.
Van Cort said he would prepare job descriptions for the next meeting and that
any disagreements about these could be discussed at that time. In the mean-
time, he asked the proposed sub-committees,as described in the Reorganization
handout, be established to increase the Agencyjs involvement in CD operations.
He asked for clear guidelines to hire temporary personnel when he thought
necessary.
Conley proposed developing a budget for temporary help but said that decisions
for full and part time personnel must lie with the IURA/CDA. He asked if
the benefit package would be available for temporary help and Van Cort said
no, that it did not apply to employees hired for less than six months. Conley
asked if the contracts could be amended and Van (brt said yes, that there
was a no cause clause and the contracts could be terminated at any time.
Van Cort stated that it was important that the benefit package and contracts
for existing employees be signed before the HUD monitoring occurs on August 13.
Conley asked for a vote on the Benefit Package as moved by Stein and seconded
by Dennis and MOTION PASSED.
Conley then asked for a motion authorizing him to sign contracts with CD
personnel . The resolution would include Kathe Evans, Amy South, Natalie de
Combray, Paul Mazzarella, Sharon Brown and Ron Oshier. Dennis so MOVED,
Jones SECONDED and MOTION PASSED.
Conley next asked for a motion to set up Ad Hoc Committees.
Stein asked about the role of the Finance Ad Hoc Committee as there are already
financial guidelines.
IL Van Cort said he was particularly referring to the Administrative line and
said he would like firm directives regarding money to be spent for hiring,
travel, printing, and etc.
IURA/CDA
SPECIAL MEETING
JULY 25, 1979 PAGE 5
Evans said that there were $65,000 per year of Small (Cities funds in that
line. She said that some was set aside for salaries and for the accountants
but that the rest was not budgeted for any special administrative area.
Van Cort asked if there should be a petty cash fund and wants to know the
limits of his authority in dispersing these funds.
Evans suggested that the Structure and Personnel Committees meet together
before determining the budget.
Jones said that perhaps this was putting the cart before the horse and
said that although there was a management report, she was not aware that
the agency did in fact want to reorganize.
Van Cort said that perhaps reorganization was a misnomer and said he wants
an administrative manual that will tell him how to run the department and
the budget, describe job responsibilities and define the authority of the
staff.
Dennis suggested that Van Cort write this manual and present it to IURA/CDA
for discussion.
Conley said he would like to see the committees include CAC and Common muncil
participation.
Dennis asked what the most cumbersome problems were at the moment and Van Cort
said lack of guidelines of his authority.
Jones asked for recommendations from both staff and Van Cort.
Stein reminded the IURA/CDA that Van Cort was only responding to request
previously made by that body.
Conley suggested that Van Cort should have the power to authorize travel
without checking with the IURA/CDA and aksed that Van Cort establish titles
and authority of the jobs.
Stein said he agreed and said he would like to see the Ad Hoc Committees set
up with CAC, IURA/CDA and Council participation.
Van Cort asked for a monthly auditing by the finance committee on the admin-
istrative line. and said that it would be good to have a CAC member on each
committee as it would help monitor work being done on the projects.
Stein asked about the Structure Committee and said he would like to see
a division of Housing, Community Facilities and Neighborhood Conservation
so that the issues could be discussed and predigested before regular meetings
ILwhen a recommendation on these individual projects could be made.
IURA/CDA
SPECIAL MEETING
JULY 25, 1979 PAGE 6
Conley said this was important because he now had heard from the Ithaca Housing
Authority that they did not want a Tot Lot in Conway Park. He says he
will check with the police department with regards to the traffic that has
ensued since the construction of a traffic light at the Cascadilla Street/
Route 13 junction.
Stein said that this was a good example of the necessity for having these
sub committes as so much time was spent during regular meeting on these
issues. He MOVED to direct Van Cort to present a draft of a management
report to the Agency. Dennis SECONDED the motion.
Jones said there are problems with the assumption that the Director of the
Planning and Development Department shall necessarily be the Executive
Director of the IURA/CDA. She said that she would like to see an alternative
that keeps everything under the direction of the P&D Department.
Stein said he saw two., specific actions to be taken. One was to define
responsibilities of a' CD director and the other was to make a decision to
clarify the staffing relationship because the money sources are different.
A vote was taken on the motion made by Stein to direct Van Cort to present
4'J a management report draft to the agency and MOTION PASSED.
RPPW Contract
Van Cort asked that the contract with Raymond Parish Pine and Weiner be re-
newed. He mentioned the great help that Nat Parish hhd been in the past
and highly recommended the signing of this contract with the addition of
$5000 to their retainer.
Stein asked if the $5000 retainer was for a year and Van Cort said it was.
Dennis MOVED to approve the contract, Stein SECONDED and MOTION PASSED.
EOC- Citywide Crew Leader Contract
Evans spoke about the EOC Citywide Crew Leader Contract and said it was
a complementary program that goes along with the Citywide materials
grant that came from 4th year entitlement. It is a grant available to low
income people outside of the target area for up to $300 worth of materials
to repair work. The EOC is administering the program and has the crew that
makes the repairs and the labor is free. This contract will assure funds
for a citywide crew leader from August 1979 trhough August 1980. The $13,000
a year includes salary and benefits and she said that the money has already
been released.
Stein MOVED to approve the signing of the contract subject to review by City
Attorney, Dennis SECONDED.
Jones asked if the rest of the EOC crew staff is in place. She said there
was no point in having a crew leader if no crew was available.
IURA/CDA
SPECIAL MEETING
JULY 25, 1979 PAGE 7
Evans agreed and said that if there is any reason to believe that there
is no crew, the money will not be released.
A vote was taken and MOTION PASSED.
ILPC - Historic Plaques
Stein MOVED to authorize the Mayor to sign the contract, Dennis SECONDED and
MOTION PASSED.
Historic Incentive Grant Proposal
Hector said she had no answer yet from the City Attorney on whether or not
it was possible to write into the contract that the property owner would
maintain the property for a minimum of five years. She said she believes
it can be done.
Conley asked the IURA/CDA to take a more positive position and ask the
attorney if there is any reason why a deed restriction could not be included.
Hector said there was also the question of the administration money. She said
it was necessary to have good specs so the work could be done well.
Stein asked if this had to be decided at the IURA level and Hector said no.
Dennis MOVED to approve this contract subject to City Attorney advice, Jones
SECONDED and MOTION PASSED.
Van Cort presented copies of a letter from the Neighborhood Reinvestment Fe-
deral Home Loan Bank of San Francisco to Sue Cummings in which the work of
the Ithaca Neighborhood Housing Services was highly praised.
He next spoke about a problem in the Southside Neighborhood People's Park.
He said that the INHS Board of Directors had voted at their last meeting
to pass a strong resolution regarding the noise and general disturbance oc-
curring at the park and said that this problem was greatly affecting the
progress of INHS work in that area.
Members of the community were meeting this afternoon with the Mayor and the
police to discuss control of the situation.
Conley said it was the first complaint he had had from that neighborhood
and said they would begin to enforce the 10PM park closing. Conley added
that he was glad that the City and community could work together to solve
this problem.and said that he thought the afternoon's meeting would be
helpful . ,
Van Cort spoke of another problem regarding Conway Park. He said that Alder-
man Slattery had some severe problems with the idea of building the
Tot Lot there. Van Cort explained the process CD had taken in canvassing
the neighborhood but as a consequence of Slattery's phone call , a meeting
would be held the follwoing day (7/26/79) with Slattery, Margaret Jones
and Mary Louise Battista.
IURA/CDA
SPECIAL MEETING
JULY 25, 1979 PAGE 8
Evans said that a week before there had been an attempt to set up such a meeting
but that Battista called the meeting off.
Conley said he felt that the overall park program may have been a result of CD
staff interest and not of neighborhood choice. He said he felt the same was
true of Wood Street Park. He said that alderman Slattery backs this belief and
that he particularly wants to settle the concept of "we" and "they" with the
Housing Authority. Conley said he did not want to contribute to this concept.
Van Cort said the improvements could be dropped but that he thought the neigh-
borhood would lose. He said the canvass had covered 60 people.
Conley said that according to Margaret Jones another canvass showed no one
in the neighborhood wanted the improvements.
Van Cort said he can cancell the contract with Bob Leathers but that we must be pre-
pared to reimburse him for the work and materials.
Stein noted it was a neighborhood question.
Conley asked for representation from the neighborhood asking for the Tot Lot.
Jones asked who originally suggested the idea.
Van Cort said it was a result of the master plan based on recreation areas per
person in CRP. As a result of this plan a capital project was formed and in
1973 a series of meetings with neighborhood residents showed that they did
want improvements made to Conway Park. They were willing to forego a Tot Lot
with the understanding that one would be built by the Housing Authority within
the confines of the Housing Project. This TotLot was never built,
Stein repeated that as it was a neighborhood issue, they 'should only build
it if the neighborhood wants it.
Van Cort said there might be alternatives and mentioned the possibility of
closing off the street or of constructing the Tot Lot in Washington Park.
Conley said that Washington Park was a non structured open spot and that
the city has been very strict in preserving the space even in regards to
park benches. He suggested holding off until the meeting on the next day
and suggested that Amy South attend and also that documentation be prepared
on the canvassing proceedures.
Stein asked if there were similar conflicts regarding Wood Street Park and
Van Cort said no, that they could proceed with the plans there.
The meeting adjourned at 11 .30.
Zs9
• ,
C
REORGANIZATION
It is recommended that the IURA/CDA establish Ad Hoc Committees to work
with C.D. staff for a period of no more than two months in developing
proposals for the reorganization of the Community Development Program.
The recommended Ad Hoc Committees are:
I. Personnel
II. Structure
III. Finance
Some of the issues which need to be discussed in the respective committees
are:
I. Personnel
A. Establish titles, positions and salary ranges for permanent staff.
B. Define authority delegated to each staff person.
C. Establish benefit package for each category of employee (full
time, part time & temporary).
D. Establish guidelines for hiring temporary staff and consultants.
E. Establish guidelines for responsibilities of staff and Agency.
II. Structure
A. Establish permanent sub-committees to deepen the Agency's
involvement in operations of C.D. Program.
Suggested committees are:
- Administration and Personnel
- Finance and Audit
- Policy and Program
B. Establish membership on committees (i .e. CAC and/or IURA).
C. Establisn guidelines for responsibilites of staff and committees,
respectively.
-1-
•
Reorganization
(
III. Finance
A. Establish operating (administrative) budget.
B. Establish operating guidelines
1 . Spending & petty cash
2. Travel
3. Authorization to sign checks, drawdowns, purchase orders ,
approvals.
C. Establish Audit/Monitoring procedures.
7/24/7.9
-2-
72s/ 9
ADMINISTRATIVE AIDE
The Administrative Aide is responsible for maintaining the financial books,
(including records of purchase orders, drawdowns, and checks, as well as
expenditures and balances) , and the C.D. files. This is in addition to
the secretarial duties of typing, minute-taking and receptionist.
7/24/79
9/2 .5/1)
EXECUTIVE DIRECTOR
The Executive Director has overall responsiblity for the Community Development
Program, including personnel management , administration,program formulation, and
principal liaison between the CD program and Common Council . Specifically the
Executive Director:
1 . Advisesthe IURA and Common Council on the establishment of
goals and objectives for the CD program.
2. Has overall responsibility for implementation of policy once
established.'
3. Has overall responsibility for supervision of the financial
management of the CD Program.
4. Hires, supervises and terminates (if necessary) all employees.
Recommends salary changes to the IURA.
VZ5�.3-g
BENEFIT PACKAGE FOR CD STAFF
I. Benefits Eligibility:
A. Regular, full-time employees who work a schedule of at least 35 hours
per week are considered eligible for full employee benefits.
B. Regular, part-time employees who work a schedule of between 17.5 hours
and 35 hours per week are considered eligible for full insured benefits
and prorated sick days, personal days and vacation. If work is less
than 17.5 hours per week, prorated sick days, personal days and vacation
will be provided but no insured benefits.
C. Full or part-time employees who ark hired for a specific and limited
period of less than six months are eligible only for workers compensa-
tion benefits.
II. Vacation, Overtime & Holidays
A. Vacation
Each employee, full or part time, will receive one week paid vacation
at the current weekly.wage rate after one year of service, two weeks
paid vacation after two years, three weeks after wee years,and four
ar-s f:
167_ ' B. Overtime
Employees shall be compensated for time worked in excess of their
full or half-time hours per week in compensatory time at the straight
time rate. Such compensatory time shall be taken by the employee at a
time approved by the Executive Director. Under time of particularly
heavy work load, an employee may be paid in cash for overtime rather
than in time off. Compensatory time off may be added to vacation
time off with the approval of the Executive Director.
C, Paid Holidays
Each employee shall receive 10 paid holidays per year. Holidays
shall be the same as those taken by CSEA employees,
III. Sick Days, Personal Days, Etc,
A, Each employee shall receive 12 days of sick leave per year
accumulated at the rate of 1 day per month beginning with the
date of employment.
B. Employees may take 3 personal days per calendar year. Personal leave
shall be granted to allow the employee to conduct personal and/or
family business which otherwise falls on a work day.
C, In the case of bereavement, the employee may take 3 days bereavement
leave, which may be extended to 1 week at the discretion of the
Executive Director.
. o
•
BENEFIT PACKAGE FOR CD STAFF
Page 2
IV. Medical Insurance
The employer will provide fully paid family or individual medical insurance
for all full or part-time employees. Benefits and conditions of these
policies are contained in descriptive booklets provided by the insurance
carriers. The employees are part of a group plan through the Chamber
of Commerce.
V. Salary Deductions —Retirement, Social Security, Unemployment Insurance
and Worker's Compensation.
A. Each employee (part time and full time) shall receive 5% of their
yearly salary for their own individual or group retirement account.
B. Social Security, unemployment insurance and worker's compensation
will be deducted from the employee's salary and the appropriate
contributions will be made by the employer to those funds for the
employee.
July 24, 1979
sis
Neighborhood
j Retnvestrne
as,. " Federal Home Loan Bank of San Francisco 600 California Street
Suite 30 I San Francisco CA 94 108 4I 5 393-0705
29 JUNE 1979
M4. Saban Cummings
214 Fayette Street
Ithaca, New York 14850
•
Dean MS. Cummings: • •
On behat?£ o£ Gexatd Meyers and myse.2£, many thanks Son the wa'm
hospcta2.ity we nece.ived duAing ours recent visit to Ithaca to rev-Lew the
ptogness and achievements which the Ithaca Ne.ighbonhood Housing Senv.ices
program has made dun i.ng the past yeah.
Let me say that we thonoughLy enjoyed our vLs.it with you and
yours coL eagues, and that we we've excited to £earn o6 the many add tLonae
program components which have been developed to comp•2.iment the basic alvcay
o£ typ icat NHS s ext'&.es. The Board and StaS£ axe to be commended Son
initiating the CETA Repa'i. Pnognam, the Elden e y tilii.►u-repa.vc. Pnognam, and
the House Recycling Pnog'tam. To see one o£ these additi.onae components
is Sa inty uncommon, but to see and •learn about the many senv.ices which
the program £4 now pnov.iding to Lt's c.&ents categon.izes the Ithaca NHS
pnognam as tn.uLy unique. In out opinion, the House Recyc.&ng Pnognam £4
pa'uicutaxty .cmpness.Lve because o5 the impact that these homes w•itt have
on thew blocks, once the xecyc ing-rehab taAtLon process has been cam-
pteted.
As you wLU neea.P.t, Gexaed and I met with 4ta££, .eendehs, City
oliiiiciats, and nes.i.dents in separate meetings during ours two-day visit to
assess the nature o£ the xe2ations hip between the NHS pantne's. At each
meeting, we 40LLcited obsetvations and concerns £nom those in attendance.
We shared with each, out observations to that point and entered into dis-
cussions which we hope were hetp£uL. The hightights o£ each meeting axe
a4 £ottows
MEETING WITH STAFF
Ant Pearce and '/.,cs atz££ axe to be complimented £on the thorough and pro-
£ess.i.ona2 manner with which the NHS program £4 admLnisteh.ed. The Loan
£gees axe thorough, weer organized and conc ze. Ant acknowledged that
some .loans need to be nev.iewed Don £nsuxance poLLciy endoxusements and
othen £oUow up detait . The Bookkeeping and Accounting system axe
war designed and adm.nistetced. The use o£ the one-cwui to system OA
check wAiti.ng £4 e££.i.e lent and accwtate.
•
The National SOMA of Directors
Neighborhood R.,i.•rt H .McK,nna•e.t n,unn.rn rara.+R Han:. 1 Charles r.rtrr
Sm.,efl■r St.•man• B..-.ad.rt C. ..'n,•r.
Reinvestment fro.•r.0 H„me L.:an Bann B...ud US Drnanmenr Hr.u.:ng !•deal Rr.a••.e S.a.-n
Corporation and Urban Dc.riol.^+rnt
1' Iwne H S•x..ga.
La..rr^.+•Cuorel ir.Lur r 4 .ur
Admin,strar,r loon G Ilran•+nn Cr•.+.rm.+:•
'Saloom lrrd t lln.on Attmnmrrar n.n Compvoib•r or r're Currrn.y fratrra:D•••>u.t:•+...a _• C �•.
Ms. Susan Cummings
Page 2 ,
29 JUNE 1979 _ •
C
A t Pearce has an exeeee.ent grasp oS the NHS philosophy and goats. The
Board atiso ctemtty underustands the goals and phieosophy oh NHS and the
new programs components have been weft Lnteg't.ated into the NHS service
de Lvery system.
MEETING WITH LENDERS
The tenders, although small in number and constrained by the New Votk State
usury taw, have been velry supportive in making Loans in the INNS ne-ighbon-
hood. The active paAti i.pa tLon oh the Lendeius on the committees a aP,so
evident and very important.
Citizens Savings Bank's agreement to hand& the cotteetion oh I NHS nevoLv-
.cng Loans w U heap te.ei.eve the staSS oS a very time consuming duty.
Cottection services ate usuatty handfed by computexd.zed programs through
pa.tieipatdng Lenders in many NHS programs. '
The primary area oh concern discussed with the .tendeius was the Sanding 06
the NHS program iS the City o Ithaca and other pubtLc sources cowed not
continue their present tevet oh Sanding. The goats Sot INNS sor the next
two yeas clearly xeeognLze the need Sot contingency planning concerning
Sanding. This task should be addressed by the Finance Committee and the
new Banfieh Advisory Committee. The plan should be written, approved by
the Board, and reviewed at .Least once a yeas. A major cons.idetation in
the contingency Sanding plan shoutd be the continuation o6 essen.t&t ,
sexv.ices. The 1NHS Board should .den i y those NHS setvdces which wou.td
be cA ticae to the continuation oh the program should govexnmenta.t Sand-
ing diminish or cease. Questions Like the So.etow.Lng should be asked. -
Can the present pnLvate sector Sanding be increased to support the essen-
tial setv.ices in the event os govexnmentcl cutbacks? Axe there other
.Lndustxi.es, Soundations, on other sources which can be approached Sox
annual and/ox emexgerey Sanding?
MEETING WITH CITY OFFICIALS
Our meeting with City O 5 5.ieiaes was attended by Th ys Van Co wit, PLannLng
Ditectot, Thomas Hoard, Building Commussionex, Rosaeind Williams, Community
Deve.topment staSS, and Ron Osh.iex, Sormen Housing Inspector. The City com-
mitment to NHS in monetary and stars terms a exceptionat Sot any program.
The philosophy oS the City a.a expressed by MA. Van Court is that NHS serves
as a non-pro s.it .i.mptementor o S things which the government can not do
eSSectivety, .users. This philosophy is unwsuat, pauticatatty when com-
bined with the City's willingness to .Let the NHS Board eontho.t the program.
Dwri.ng the meeting, the need Sox additiona.t tesi.dentia.0 .invotvement was dis-
cussed. The City stars expressed hope that the two community organizen,s to
be hired in the NHS area would help dent h y additional xes.i.dento who witt
become actively .involved in the NHS ptogtam. Issues such as the potential
closing oh Cen Aat School and the poss.ib& construction oh a highway were
ide v i.1Jed a.s poss.ibte nei.ghbothood concerns.
•
M . Susan Curnrning4
Page 3
29 JUNE 1979
The pni,rnany concern Aa.L ed dwu:ng our discussion conce'uth'.g the housing code
process was the en6oAcement o5 the code on absentee !and.tonda. The need bon
quat i t y exten.ion repairs, which are aesthet.iea ty attractive in the NHS area,
was mentioned ass a pnob.lem which the code doss not adequately address. The
need bon resident pressure on absentee .land.lords and the possib-ee sale o6
thew pnopenties wza also discussed.
MEETING WITH RESIDENTS
The nes.idents meeting was attended by Ant Pearce and Jacqueline Brown o6 the
sta66, Aes.edents Lucy Brown, James Gibbs, A6.i Ltoyd, Margaret Jones, Sk Ley
Cooper and yowusee6. A very good undehstanding o6 the basic NHS pnog4am and
its philosophy was expressed by .those present. It •us apparent that strong
Aes.ident .Leadership has helped shape and deteiun ne the success o6 the Ithaca
NHS program.
The even-,pneaent need bon additional community -involvement wars .tdenti6ied as
a key cancan by att residents present. Lucy Brown desc, ibed the surveying
o6 all corporate memben-s regarding committee mernbet-!h.ip. The limiting 06
people to one NHS committee was also discussed. Hope6uLLy, both 06 these
things will help get more nes.idents aetivety £nvo.lved in the program. The
group a 6o recognized that new Aes.cdents o6 the ne.ighboi hood must be .invot-
P ved in NHS, as well. People who had helped with Workshops, present Loan
Aeeip.ients, and othen NHS clients were idea ti.6 ied as potential new committee
membetus. Also discussed, was the need to help Boand membeA6 .Leann how to
approach potential new membetus. One hetn6ut technique -iA to have something
spec4Lc bon the new membetis to do, i.e. distribution 06 newste .tens on the
block, on hosting an NHS block meeting.
The use o6 the community onganizens pn.ov.ided by the City to help lde vtZ6y
and organize stn.ong community action mas singed. These organizers can help
.identi6y new Aez-i.dents to be .cnvotved in NHS and to help oAgon.ize neighbors
to deal with pnobtems which NHS .us not equipped to handle. Neighborhood
Reinvestment is ava.itab.le to consult with INNS regarding neighborhood oAgan-
•izing, should that be desinabte.
The problem o6 absentee .Landlords who do not maintain thew buildings to
the community standard was a panticutan conce'u1. The need to di66ehentiate
between absentee Landlords who do not maintain their pnopenty and .investons
who wash to .improve property bon nentat or resale was very opponent. The
NHS Board and committees should evaluate the.uc present potiei.es regarding
absentee owners/.investons. Should .cnvestonz who LLve in the neighborhood
be cons.cdeted d.i66erentty than absentee own ns? Should Loan poti.cies which
6orbid .Loans to absentee ownens be nev.iewed and amended? Manganet Jones
thoroughly reviewed the Aeasons bon Limiting NHS .Loans to owner occupants.
This potic y, perhaps, was mane appmpAiote in the early yeaA s, at thoug h
piuority bon owner occupants iz a sound potLcy. However, as the INNS pro-
gram matures, a ee n a it degree 06 6Lex.ib.i.?,i ty in the adm.in i tna t ion o6 the
Revolving Loan Fund would seem to be equally sound and appnopn-i.ate.
tinging absentee .landlords to comply with community standards bon housing
repa vvs and maintenance is an excellent role bon ne.ighbonhood residents.
A hew phone calls 04 pehsanal contact by NHS Aes.idents who explain their.
Ms. Suzan• Cummings
Page 4
29 JUNE 1979
expectations and the services which the s.tass os NHS can pnovi4e can uzuaUy
encourage a aandaord to cooperate. Residents can aaso be asked to heap paan
strategies Son &t.inging a t pnopen ties in the neighborhood into pro pen
compt i ance.
CONCLUSION •
The Ithaca NHS .us an outstanding program. The successes os the past prom-4e
to be onty a paeaude OA even greaten accomplish rent in the Sutuhe. The
pan tnets h,ip a4 .esiden-ts, .2endejus and g o veA►unen t o s s.iciaes .i a s tno ng and
that war heQp in addressing Suture chattenges. We bea.ieve that the ne L-
dentA os your community can bene' t greatPy Snom your senvJces. It i4 a
p e.asure to be associated with you.
With every best w.ush, I am
S.inceneay youA4,
John E. G•• , �h�r
A44oc,io to V.i�cec for
JG:je
cc: Membe '.s os the $oared os V.ilc.eetoJ •
M.thut Pearce
W.UL am A. Whiteside
James A. McNei&ney
Kenneth Knox
Many Lee WJdeneA
Gelcatd Meyer
•
•
.'I
• ■ / �
AM.•
Irk- _:!1 r
rift Tijkai
Ithaca Neighborhood Housing Services
July 23, 1979
•
Mayor Edward Conley
CITY HALL
108 E. Green Street
Ithaca, New York 14850
JUL 24 1979
Chief James Herson
PCILSCE DEPARTMENT PLANNING & CEVELOPMENI
120 E. Clinton Street
Ithaca, New York 14850
Dear Mayor Conley and Chief Herscm:
As you knave, there has been a continuing problem with noise
and disturbances at the South Side Peoples Park. Despite recent requests
from neighborhood residents for police assistance in correcting this problem,
nothing has changed.
Ithaca Neighborhood Housing Services, Inc. with substantial financial
support fran the City of Ithaca and the local banking community, is working
to improve the neigh cod. We view this problem at the South Side Park
as a serious one. It is now reaching a point where it threatens our entire
effort.
At our July 19th, 1979 Board Meeting, a resolution was passed
unanimously by the INFO Board of Directors requesting that the Ithaca Police
take immediate and firm action to close the park at 10PM every night and
insure, through regular patrols during the day and night, that the park is
not used improperly.
In order to discuss the inn ortance of this matter to our community
and to insure uree that all parties es involved fully understand both the nature of
the problem and the actions that need to be taken, we have scheduled with
both of you a meeting to be held Thursday, July 26th at 4:00PM - South Side
Community Center. By copy of this letter we are requesting the participation
of other key individuals.
IL
•
520 W.Green Street, Ithwa, New York, 14850, Telephone 277-4500
• r
Mayor E. Corley and. Chief J. Herson p. 2 •
We look forward to having the opportunity to meet with you and
resolve this important natter once and for all.
' Sincerely, /`
Susan Jr./Cummings, President`
\� SJC;jb
cc: Police Commissioners Dept. of Public Works
Peter Rogers Robert 0. Dingman
Rudy Paolangeli •
Franklin Moore Aldermen
Elva Holman
INNS Board of Directors Richard Boronkay
Lucy Brown
Claude Colleyac m e Neighborhood Residents
Shirley Cooper
Susan Cummings Southside Community unity Center
James Gibbs Nantaanbu Banani
Robert Herrick
Thomas Hoard
IC Robert Jacoby
William Kiernan
Afi Lloyd
Robert Morris
Michael Montgomery
Kenneth Myers
Arthur Sprague
Thys VanCort
Arthur Watkins
•