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Home My WebLink AboutMN-CIV-1997-05-19 CIVIL SERVICE COMMISSION REGULAR MEETING May 19, 1997 Commissioners Present: Commissioner Bantuvanis, Commissioner Perko Commissioners Excused: Commissioner Desch Staff Present: Valerie Saul (Personnel Administrator) Others Present: Phyllis Radke (Deputy Building Commissioner & Co-Chair of the Affirmative Action Advisory Committee) Commissioner Bantuvanis called the meeting to order at 11:00 a.m. APPROVAL OF MINUTES Commissioner Perko made a motion to approve the minutes of the April 14, 1997 meeting. Seconded by Commissioner Bantuvanis. Motion carried 2-0 NEW BUSINESS Affirmative Action Advisory Committee (AAAC) request to review and amend City job descriptions Personnel Administrator Saul updated the Commission on discussions the AAAC has been having with the City regarding workforce diversification. The AAAC is encouraging the City and its workforce to actively recognize the diversity of the community that we serve. The AAAC has requested that the Civil Service Commission amend all City job descriptions to include the ability to successfully work with and serve a diverse local community as a required skill. This recognition of the importance of such a skill will acknowledge the importance and relevance of workforce diversification, facilitate training efforts in this area, and set standards for workplace behavior. After discussion, Commissioner Perko made a motion to amend the "Full Performance Knowledges, Skills, Abilities and Personal Characteristics" section of all City job descriptions by adding "the ability to successfully work with and serve a diverse local community. Seconded by Commissioner Bantuvanis. Motion carried 2-0. AAAC request to conduct outreach recruitment for civil service examinations Personnel Administrator Saul brought forth two issues for discussion and consideration: 1. Whether to re-examine the current residency requirements for civil service exams, which limit the recruitment field to Tompkins County for many City jobs, and 2. Whether to hold the Code Inspector exam scheduled for June 7th, or delay it for a year to allow for more intensive recruitment efforts in a broader geographic region. The recruitment effort for the exam was limited to Tompkins County and yielded only 5 qualified applicants. There are no imminent vacancies. Civil Service Commission Meeting - May 19, 1997 Page 2 The Commission briefly discussed the broader issue of residency requirements and decided to discuss it more in depth at a future meeting when the full Commission is present. Deputy Building Commissioner and AAAC Co-Chair Phyllis Radke addressed the Commission on the issue of recruitment for the Code Inspector exam. Ms. Radke provided an overview of the job duties and skills required for the position. Ms Radke requested that the 1997 Code Inspector exam be cancelled due to an insufficient number of qualified applicants. As no immediate openings exist, the cancellation of the exam will not impede hiring efforts. Rather, it will provide the department with the opportunity to conduct an extensive outreach recruitment effort which can address both skill levels and workforce diversification. Ms. Radke also requested that the residency requirements be waived for the position. After discussion, Commissioner Bantuvanis made a motion to cancel the Code Inspector examination scheduled for June 7th. All current applications will be held over for the 1998 exam. Seconded by Commissioner Perko. Motion carried 2-0. Commissioner Bantuvanis made a motion to waive the residency requirements for the upcoming recruitment effort for Code Inspector and for the 1998 Code Inspector examination. Seconded by Commissioner Perko. Motion carried 2-0. New Position Duties Statement: DPW-Tree Trimmer The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works. Commissioner Perko made a motion to classify the position as Tree Trimmer. Seconded by Commissioner Bantuvanis. Motion carried 2-0. Reclassification Request from Typist at the Ithaca City School District: The Commission reviewed and discussed Typist Jeanne Shay's request to reclassify her position to Senior Typist. The Commission reviewed Ms. Shay's Job Classification Questionnaire, the Typist and Senior Typist job descriptions, and the New Position Duties Statement submitted by the Ithaca City School District when the position was created in 1996. Personnel Administrator Saul reported on her interview with Ms. Shay. After discussion, the Commission determined that Ms. Shay's job duties had not changed substantially form those established when the position was created in 1996. The Commission determined that Ms. Shay's work remains within the scope of the Typist job description. Commissioner Perko made a motion to deny Ms. Shay's request to reclassify her position to Senior Typist. Seconded by Commissioner Bantuvanis. Motion carried 2-0. CONTINUING BUSINESS Commissioner Bantuvanis made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Perko. Motion carried 2-0. Civil Service Commission Meeting - May 19, 1997 Page 3 After executive session the Commission took the following actions: APPROVAL OF ROSTERS OF CANDIDATES FOR EXAMINATION Commissioner Perko made a motion to approve the Roster of Candidates for Examination listed below. Seconded by Commissioner Bantuvanis. Motion carried 2-0. Firefighter#63-161 ESTABLISHMENT OF ELIGIBLE LISTS Commissioner Perko made a motion to establish the following eligible lists for the time period indicated: Administrative Secretary#61-544 (2 yrs) Assistant Building Systems Supervisor#73-152 (2 yrs) Assistant Building Systems Supervisor#63-163 (2 yrs) Fire Lieutenant#72-099 (2 yrs) Police Dispatcher#62-388 (2 yrs) Seconded by Commissioner Bantuvanis. Motion carried 2-0. ADDITION OF NAMES TO CONTINUOUS RECRUITMENT LISTS Commissioner Perko made a motion to add the names listed below to the eligible lists indicated for a one year period. Seconded by Commissioner Bantuvanis. Motion carried 2-0. School Secretary -#55-000a Troy, Kathy J. 80 Bailor, Chauquita D. 70 Whitaker, Ronde L. 70 Senior Typist -#55-000b Troy, Kathy J. 80 Bailor, Chauquita D. 70 Whitaker, Ronde L. 70 Account Clerk#25-000a Hanna, Donette G. 95 Ludwig, Leona I. 95 Howard, Carol C. 85 Torlic, Mirsada 85 Pluck, Tammy 70 Account Clerk Typist -#25-000b Hanna, Donette G. 95 Civil Service Commission Meeting - May 19, 1997 Page 4 ADDITION OF NAMES TO CONTINUOUS RECRUITMENT LISTS (Continued) Payroll Clerk #25-000d Hanna, Donette G. 95 Ludwig, Leona I. 95 Howard, Carol C. 85 Torlic, Mirsada 85 Pluck, Tammy 70 APPROVAL OF PERSONNEL TRANSACTIONS Commissioner Perko made a motion to approve the Personnel Transactions listed below. Seconded by Commissioner Bantuvanis. Motion carried 2-0. PERSONNEL TRANSACTIONS May 1997 PERMANENT APPOINTMENT Name Position Dept Date Arsenault, John Police Officer POL 04/05/97 Bailey, JoAnn Bus Driver PT DPW 05/05/97 Cole, Jeffrey Police Officer POL 04/03/97 Hoffman, Robert Police Officer POL 04/07/97 Moore, Derrick Police Officer POL 04/06/97 Pagliaro, Matthew Police Officer POL 04/04/97 Simonsen, Barbara PT Bus Driver DPW 04/17/97 Tilton, Marjorie School Crossing Guard POL 04/30/97 CONTINGENT PERMANENT Bangs, Bryan Police Officer POL 04/15/97 PERMANENT PROMOTION Stanton, Larry Truck Driver DPW 04/14/97 PROVISIONAL APPOINTMENT Campbell, Cattyann Engineering Systems Manager DPW 04/21/97 Fuller, Mark Engineering Aide DPW 03/24/97 McFall, David Supervisor of Water Distribution DPW 03/10/97 & Wastewater Collection Syst Sharpsteen, Darwin Meter Servicer DPW 03/24/97 Whitaker, Ronde Senior Typist FIN 04/28/97 Civil Service Commission Meeting - May 19, 1997 Page 5 PROVISIONAL PROMOTION Parker, Donald Motor Equipment Maintenance DPW 04/07/97 Supervisor TEMPORARY APPOINTMENT Austin, John Truck Driver (Seasonal) DPW 05/05/97-11/30/97 Bereaud, Francois Recreation Attendant YB 04/28/97-08/15/97 Brumfield, Mark Laborer (Seasonal) DPW 05/05/97-11/30/97 Costello, Elizabeth Legal Assistant ATTY 04/04/97-10/04/97 Deming, Jean Interim Commons Coordinator MAYOR 05/01/97-05/09/97 Drabicki, Robert Gorge Ranger DPW 05/05/97-11/30/97 Eaton, Edward Laborer (Seasonal) DPW 05/05/97-11/30/97 Friedland, Abigail Recreation Attendant YB 04/14/97-06/30/97 Grap, Christian Laborer (Seasonal) DPW 05/05/97-11/30/97 Green, Charles Laborer (Seasonal) DPW 05/05/97-11/30/97 Jenkins, O'Neal Laborer (Seasonal) DPW 04/21/97-11/30/97 LaBour, Joseph Laborer (Seasonal) DPW 04/14/97-11/30/97 Landsdown, Marvin Laborer (Seasonal) DPW 05/05/97-11/30/97 Lewis, Aaron Laborer (Seasonal) DPW 04/21/97-11/30/97 Lilly, Joseph Laborer (Seasonal) YB 04/21/97-09/30/97 Luchs, Marc Recreation Attendant YB 04/08/97-08/30/97 Mack, Devin Recreation Attendant YB 05/14/97-08/27/97 Mandell, Joshua Clerk (PT) MAYOR 01/01/97-05/07/97 Mandell, Joshua Interim Commons Coordinator MAYOR 05/08/97-12/31/97 Martin, Arnold Laborer (Seasonal) DPW 05/05/97-11/30/97 Miller, Michial Truck Driver (Seasonal) DPW 04/14/97-11/30/97 Mulks, Kristi Recreation Attendant YB 05/07/97-09/01/97 Novick, Robert Recreation Attendant YB 01/02/97-06/30/97 Quick, David Jr. Laborer (Seasonal) DPW 05/05/97-11/30/97 Solomon, Joseph Laborer PT (Seasonal) POL 04/20/97-11/30/97 Talandis, Darius Recreation Attendant YB 01/02/97-06/30/97 Wenham, Mark Recreation Attendant YB 05/04/97-06/20/97 Woodward, Thomas Laborer (Seasonal) DPW 05/05/97-11/30/97 LAID OFF Alm, Mary Recreation Attendant YB 03/31/97 Alo, Michael Recreation Attendant YB 03/31/97 Arena, Andrew Recreation Attendant YB 03/31/97 Bailey, James Recreation Attendant YB 03/31/97 Billington, Johanna Recreation Attendant YB 03/31/97 Capogrossi, Laura Recreation Attendant YB 03/31/97 Cary, Steven Recreation Attendant YB 03/31/97 Ciolek, Mary Recreation Attendant YB 03/31/97 Collacchi, Diego Recreation Attendant YB 03/31/97 Civil Service Commission Meeting - May 19, 1997 Page 6 LAID OFF (continued) Dubisz, Edward Recreation Attendant YB 03/31/97 Ellis, Julie Recreation Attendant YB 03/31/97 Enders, Billi Jo Recreation Attendant YB 03/31/97 Fort, Chavon Recreation Attendant YB 03/31/97 Frost, Amanda Recreation Attendant YB 03/31/97 Gunning, Victoria Recreation Attendant YB 03/31/97 House, Julie Recreation Attendant YB 03/31/97 Johnson, Benjamin Recreation Attendant YB 03/31/97 Jones, Amy Recreation Attendant YB 03/31/97 McCloud, Forrest Recreation Attendant YB 03/31/97 McKeown, Kristen Recreation Attendant YB 03/31/97 McKeown, Linda Recreation Attendant YB 03/31/97 Menkhaus, Susan Recreation Attendant YB 03/31/97 Morse, Christopher Recreation Attendant YB 03/31/97 Neff, Frederick Recreation Attendant YB 03/31/97 Offoha, Veraline Recreation Attendant YB 03/31/97 Olsefski, Matt Recreation Attendant YB 03/31/97 Patte, Chesua Recreation Attendant YB 03/31/97 Roseth, Rhonda Recreation Attendant YB 03/31/97 Scriber, Todd Recreation Attendant YB 03/20/97 Sill, Billie Jo Recreation Attendant YB 03/31/97 Smith, Amanda Recreation Attendant YB 03/31/97 Smith, Clifford Recreation Attendant YB 03/31/97 Snitkin, Meghan Recreation Attendant YB 03/31/97 Srnka, Joshua Recreation Attendant YB 03/31/97 Stark, Jason Recreation Attendant YB 03/31/97 Trimble, Amy Recreation Attendant YB 03/31/97 Uitos, Jennifer Recreation Attendant YB 03/31/97 VanHouten, Tonya Recreation Attendant YB 09/26/96 Vokes, Deanna Recreation Attendant YB 03/31/97 Weinstein, Melinda Recreation Attendant YB 03/31/97 Whittaker, Jack Recreation Attendant YB 03/31/97 Wilson, Christopher Recreation Attendant YB 03/31/97 Yaeger, Trevor Recreation Attendant YB 03/31/97 RESIGNED Daniels, Raymond School Crossing Guard POL 04/17/97 Stark, Susan Bus Driver DPW 05/02/97 LEAVE OF ABSENCE Merwin, Jacqueline Youth Program Coordinator YB 04/14/97-08/15/97 Miller, David Truck Driver DPW 04/14/97-Indef. Muhlsteff, Frederick Data Processing Operator POL 05/04/97-05/10/97 Stark, Susan Bus Driver DPW 04/10/97-04/15/97 Civil Service Commission Meeting - May 19, 1997 Page 7 Mayor Alan J. Cohen arrived. The Commission took a brief recess. NEW BUSINESS (continued) New Position Duties Statement and Adoption of Job Description: Director of Personnel Mayor Alan Cohen presented the New Position Duties Statement and proposed job description for Director of Personnel to the Commission. The Commission and the Mayor discussed the position. Commissioner Bantuvanis made a motion to adopt the job title and "Distinguishing Features of the Class", "Typical Work Activities", "Full Performance Knowledges, Skills, Abilities and Personal Characteristics", " Minimum Qualifications" and "Special Requirement A" sections of the proposed job description. Seconded by Commissioner Perko. Motion carried 2-0. The Commission did not adopt the proposed "Special Requirement B" which prohibited the Director from being related by blood, marriage, domestic partnership or emotional commitment to any other City employee. Commissioner Bantuvanis made a motion to classify the new position as Director of Personnel. Seconded by Commissioner Perko. Motion carried 2-0. The next meeting is scheduled for Monday, June 9, 1997 at 12:00 p.m. With no further business, the meeting was adjourned at 12:20 a.m. Ann Bantuvanis, Chairperson John Perko, Commissioner Excused Noel Desch, Commissioner Valerie Saul, Personnel Administrator