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HomeMy WebLinkAboutMN-CSC-1985-09-16 REGULAR MEETING CITY OF ITHACA CIVIL SERVICE COMMISSION September 16, 1985 Present: Chairperson Wilcox, Commissioner Slaght. Executive Secretary Pezdek, T. Van Cort Director of Planning and Development, P. Mazarella, Deputy Director of Planning and Development, Alderperson S. Cummings, Alderperson Peggy Haine joined the meeting in progress, and C. Manning of GIAC. Chairperson Wilcox called the meeting to order at 7:50 P.M. NEW BUSINESS APPROVAL OF MINUTES Commissioner Slaght moved that the Minutes of the July meeting be approved. Seconded by Chairperson Wilcox. Motion carried. JUVENIEE..JUSTICE PROGRAM LEADER - NEW POSITION DUTIES STATEMENT Chairperson Wilcox invited Mr. Manning to address the Commission on his request for a Juvenile Justice Program Leader. _.. _. Mr. Manning began by addressing the Commission on Youth Bureau Cutia's letter requesting a title change for the position from Coordinator to Leader. He,then gave the:background of GIAC programs as they heve developed over the last four years. He then gave the particulars on the development of the juvenile justice activities over the last year. Chairperson Wilcox asked Mr. Manning if the position would be Non-Competitive. Both. Mr. Manning and Mr. Pezdek replied no. Mr. Pezdek stated that it would be in the Competitive Class. There was general discussion after which Commissioner Slaght moved to approve the New Position Duties Statement for a Juvenile Justice Program Leader and to place the position into the Competitive Class. Seconded by Chairperson Wilcox. Motion carried. NEW POSITION DUTIES STATEMENT FOR A EDUCATIONAL INSTRUCTOR POSITION TO BECOME A YOUTH DEVELOPMENT PROGRAM LEADER Chairperson Wilcox invited Mr. Manning to address the Commission on this request. Mr. Manning gave the background on the position and the changes in the Greater Ithaca Activities Center since the job was created. In essence he stated that now the teaching such as the GED is done by BOCES. The staff at GIAC recruits people for the programs but does not teach. The adult education program is now handled by the High School in the evenings and is no longer at GIAC. GIAC provides time, space and supplies for the classes located there either through BOCES or the school system. ( Following the presentation by Mr. Manning, Chair erson Wilcox moved to approve the New Position Duties Statement for YouthcDevelo m Program Leade be appro Seconded by Commissioner Slaght. Motion carried. OLD BUSINESS ADMINISTRATIVE SECRETARY NEW POSITION DUTIES STATEMENT - PLANNING DEPARTMENT Chairperson Wilcox announced that due to the length of the agenda for the Commission she would now take up this matter rather than keep people waiting while the Commission conducted its other business. Commissioner Slaght moved to lift from the table the New Position Duties Statement for Administrative Secretary for the Planning Department. Seconded by Chairperson Wilcox. Motion carried. Chairperson Wilcox stated that she was absent from the first round on the request of the Planning Department. She further stated: Would you like to provide additional information? Director of Planning Van Cort stated: "Last time I spent a lot of time on what a wonderful job Marie was doing. I spent too much time on confidentiality. I should have compared the two positions Senior Stenographer and Administrative Secretary. Mr. Van Cort then asked Mr. Mazarella the Deputy Director of Planning to compare the positions. Mr. Mazarella did so. When Mr. Mazarella was finished Mr. Van Cort did a line by line\ compairsonof the positions. ____ _. Chairperson Wilcox asked when Mr. Van Cort was finished: "For historical perspective how did the position become lower?" Mr. Van Cort replied:"Madness. Maybe if we had done a better job at that time it would not have happened. " Mr. Van Cort then asked if he could read a letter from the Chairman of the Plann- ing Boards Susan Blumenthalo regarding the position. Chairperson Wilcox assented. Mr. Van Cort read the letter. Chairperson Wilcox then asked Alderperson Cummings if she wished to speak to the Commission on the matter at hand. Among Alderpersons Cummings remarks she stated that she has been involved with the Planning Department for seven years. and that there has been an uneveness in the individuals filling the position. Some have done very well and others have not. Marie/for examples has set up a system of schedules for the Committees which is very helpful . Chairperson Wilcox stated: "Please speak to when the job is being performed well . " ' Alderperson Cummings: "It is being performed well . Information dissemination is being done well . Marie keeps track of the eleven plus or minus civic associations" quarterly meetings and what needs to be done for them. The Administrative person has to figure out who from the Civic Associations to speak to. I am able to refer the press to a contact person who knows what is going o , o��has her finger on all the pieces -the content of the material within the depart ent. Chairperson Wilcox thanked Alderperson Cummings and called upon Alderperson Haine. Alderperson Haine stated: "I have' fourteen years of secretarial experience. I am the inside person because I held the job. The job involves a lot of shock wave decision making. It required an awful lot of independent judgment. It involved making judgment on real estate discussions for example. I found it a great channenge:'> I don't know how it was re3lassified as a Senior Stenographer. Commissioner Slaght asked: "Who does the clerical functions?" Mr. Van Cort replied that he has a twent -rour er week Senior Stenographer who does them. Commissioner Slaght then asked; " Who issuppost)to be doing the Administrative functions?" Mr. Van Cort replied: "The present full time Senior Stenographer. She is working out-of..title. When we have a less capable person in the position the staff picks it up or it falls through the cracks. The job is an administrative job and she is doing it. Mr. Mazarella stated: "I think it came about because Marie saw what needed to be done and did it. We want it up3raded to keep Marie and make it a challenge for her. The commissioners then discussed the matter among themselves. Commissioner Slaght then moved to approve the New Position Duties Statement for Administrative Secretary for the Planning Departmen t and that the position be placed in the Competitive Class. Seconded by Chairperson Wilcox. Motion carried. All nonmembers of the Commission then departed. REMOVAL FORM POLICE OFFICER ELIGIBLE LIST Mr. Pezdek reported to the Commission that Mr. Christopher Fox,who is a police officer candidate on the eligible list did not report for the agility test. Chairperson Wilcox moved that Mr. Christopher Fox be removed from the Police Officer Eligible List for failure to report for the agility test. Seconded by Commissioner Slaght. The Commission then voted. Motion carried. ROSTERS OF CANDIDATES Commissioner Slaght moved that the following Rosters of Candidates be approved for examination: Police Captain, No. 71-606; Principal Clerk, No. 71-869, NCP; Recreation Leader, No. 62-024 and Educational Instructor, No. 61-913. Seconded by Chairperson Wilcox. The Commission reviewed the Rosters then voted. Motion carried. ALTERNATIVE TEST DATE POLICY. - ESTABLISHMENT Executive Secretary Pezdek informed the Commission that he had received from the New York State Department of Civil Service President} Karen S. Bursteina memorandum asking the Commission to formally establish an Alternative Test Date Policy. In 1979 the State issued guidelines which the Commission here has been followings however) the new memorandum asks that no examination be given more than one week after the scheduled date of the examination. The Commission rewiewed the memorandum from Pident Burstein then Chairperson Wilcox moved the following: 48 • eg` VAT I. (TT riirni y4 CITY OF ITHACA P.O. BOX 51 7 ITHACA. NEW YORK 14950 OFFICE OF TELEPHONE 272-1713 CIVIL SERVICE COMMISSION CODE 607 ALTERNATIVE TEST DATE POLICY CITY OF ITHACA CIVIL SERVICE COMMISSION The City of Ithaca Civil Service Commission's alternative test date policy is based upon the premise that a candidate will make such a request because of compelling circumstances, like an emergency or conflict between that announced date and an event of serious importance beyond his or her control . Because considerable planning, preparation and expense go into the examination as it is scheduled, we expect candidates to exert every effort to appear on the announced date. Indeed, on occasion, they may have to sacrifice personal commitments to pursue their career goals. On the other hand, we must also be able to respond to legitimate needs. In light of the above, the following are reasons which the Commission believe granting an alternate test date. Other reasons not listed below will be consi. - on an individual case basis by its Executive Secretary. 1. A death in the immediate family or household within the week preceding the examination. 2. Military commitment. 3. Being a member of a traditional , religious or civil ceremonial party, such as a wedding, baptism, bar mitzvah or graduation; or a member of the immediate family or household of the individual for whom the ceremony is being held. 4. Having conflicting professional or educational examination, Professional examinations would include but not necessarily be limited to,those for CPA, ACSW, and the Bar. Educational examinations would include SAT, College Boards, and Graduate Records. 5. Vacations for which nonrefundable down payments were made before the examination announcement was issued. 6. Required court appearances. 7. Medical emergencies involving a hospital confinement or certification from a physician that the candidate is unable to appear for the examination due to a specific medical problem of the candidate or member of the immediate family or household. 8. Emergency weather conditions, verified by the local public safety agency, that lead to the, closing of specific roads, highways or independent transportation services which preven s' a candidate from reaching the test center. Fmntnvwr with an Affirmative Action Program" fird PROCEDURE FOR REQUESTING AN ALTERNATE TEST DATE 1. For situations known prior to when the examination is scheduled for administration, i.e., categories 1-7, the candidate dust notify the Civil Service Office in writing as soon as possible efore he test date. The request should' contain a complete ( plinatio of the re n the candidate cannot take the examination as scheduled and be supported by appropriate documents , if available. 2. For emergency situations, i . e. , categories 7-8, the candidate must notify the Civil Service Office no later than Tuesday following the Saturday scheduled test date. 3. Alternative test date candidates must affirm in writing that they have not discussed the examination content with any individual . If the affirmation proves untrue, disqualification will follow. LIMITATIONS IN APPLYING ALTERNATE TEST DATE POLICY The Civil Service Commission's alternate test date policy requires a balancing of the individual 's needs and the credibility of the examinations program. The individual who takes the examination after the scheduled date has a responsibility to avoid exposure to any of the test material. This risk is increased after the pre-rating review which usually falls on the Saturday following the exam. For that reason, alternate test dates generally will be granted no later than the date of the pre-rating review. We cannot test any candidate, no matter how justified is the case, once the candidate has been in contact with other candidates after the pre-rating review. 1. This policy applies to all examinations administered by the City of Ithaca Civil Service Commission 2. The taking of two or more civil service tests on the same day is not a basis for an alternate test date for one, as long as both are provided by the City of Ithaca Civil Service Commission and the New York State Department of Civil Service. 3. Examinations will not be administered prior to the scheduled date. 4. Requests for alternate testing beyond the following Saturday must be approved by the Deputy Director of the Testing Services Bureau of the New York State Department of Civil Service. Candidates who are unable to take the examination by the following Saturday after the scheduled test date and who wish to take the examination must make their requests in writing to the Commission's Executive Secretary in advance of the scheduled examination date. The Executive Secretary will then contact the Deputy Director of Testing Services for permission. If the emergency nature of an alternate test date requests makes this impracticable, the Executive Secretary will telephone the Local Examinations Bureau. Delay in notification could jeopardize alternatives that might otherwise be available. Seconded by Commissioner Slaght. The Commission voted. Motion carried. DRIVERS LICENSE REQUIREMENT ADDED TO FIRE AND POLICE POSITION SPECIFICATIONS Executive Secretary Pezdek informed the Commission that he had found an oversight dealing with the fire and police •osition specifications. The oversight is that while the Commission on its exam.na on announcements states that the appropriate level of driver's license is requ re. of candidates for examination, there is no such requirement in the position specifications for the fire and police departments. • The Commission then reviewed the specifications involved. Commissioner Slaght moved that the following Special Requirement be added the the following position specifications: SPECIAL REQUIREMENT: Possession of an appropriate level New York State Driver's License at the time of appointment and maintenance of a valid New York State Driver's License after appointment. This addition of a special requirement is for the following position specifications: Fire Alarm Electrician, Firefighter, Fire Lieutenant, Assistant Fire Chief, Deputy Fire Chief, Fire Chief,�Police Officer, Police Sergeant, Police Captain, Deputy Police Chief, Poli e Chief. Seconded by Chairperson Wilcox. The Commission then voted. Motion carried. ADDITION TO POSITION SPECIFICATIONS FOR STOREKEEPER, STOCK MANAGER AND PURCHASING AGENT Executive Secretary Pezdek informed the Commission that three positions do not have any mention in the Typical Work Activities Section of the use of a computer terminal . These positions are using the terminals now or will be within the next few weeks. The positions are Storekeeper, Stock Manager and Purchasing Agent. Chairperson Wilcox moved that the following position descriptions: Storekeeper, Stock Manager and Purchasing Agent have the following added to the Typical Work Actitivies Section of each: 11May operate an alphanumeric keyboard to transcribe data directly into the computer / Seconded by Commissioner Slaght. Motion carried. PLUMBING INSPECTOR POSITION SPECIFICATION ADDITIONS AND REVISIONS Executive Secretary Pezdek informed the Commission that the Plumbing Inspector had informed him that recent State Legislation and the resulting Rules and Regulations of the New York State Health Department had increased his duties and the requirements for the position, and that these changes needed to be incorporated into the Position Specification for his position of Plumbing Inspector. The Commission reviewed the proposed changes1 then Commissioner Slaght moved that the following be added to the Distinguishing Features of the Class Section of the Plumbing Inspector Position Specification: delete the work"codes"and in its place insert the word 'tode 'nd then add comma, the New York State Plumbing Code and the Viths Connection Control Law of the State of New York Health Department comma the remainder of the section to remain the same until the words "City Engineers' At this point the following is to be inserted: "Supervision is exercised over assistants." The remainder of the section the same. rovtioo In the Typical W rk Activities Section after the word regulations in the first sentence add indlugin egulation of Grease into sanitary sewers;. In addition, the following is a added to this section: "Coordinates plumbing inspections with the Building Department and the Building Commissioner; Trains and supervises the work of subordinates; and May operate an alphanumeric keyboard to transcribe data directly into the computer.° acrd—t - elete4'Takes water samples for the Water Treatment Plant.'1 In the Full Performance Knowledges, Skills, Abilities and Personal Characteristics Section after the work code in the first sentence the following is to be added: . Kthorough knowledge of the New York State Plumbing Code and the New York State Department of Health Cross Connection Law, thorough knowledge of grease interceptors. In the Minimum Qualifications Section. after the word diploma $®-insert: 'including one year of mechanical drawing or drafting;' the remainder of the section is the same. ��In the Special Requirements For Acceptance of Applications Section(a ter he word license the following is to be added;"and possession of a certificat m the New York State Department of Health as a back flow prevention tester.' Seconded by Chairperson Wilcox. The Commission voted. Motion carried. ASSISTANT PLUMBING INSPECTOR NEW POSITION DUTIES STATEMENT Because of the changes in the law MIMI einspection of all existing plumbing in the City and because of the new pro bition on draining grease into sanitary sewers and the requirement for grease traps in restaurants and bars and the inspection of the traps on a regular basis) the Plumbing Inspector will need assistance in the performance of his duties/Mr. Pezdek informed the Commission. Commissioner Slaght presented to the Commission a New Position Duties Statement for an Assistant Plumbing Inspector and moved that it be approved. Seconded by Chairperson Wilcox. The Commission reviewed the Statement then voted. Motion carried. OFFICE MANAGER POSITION SPECIFICATION - CHANGES TO INCLUDE THE FINANCE DEPARTMENT D City Controller Span Pas/informed the Executive Secretary that in order to provide for an orderly transit "on in the Finance Department due to the retirement of the Deputy City Chamberlain and the City Chamberlain within two month i Common Council wishes to create the position of Office Manager for the Finance Department to replace the position of Deputy Chamberlain. However, before Common Council can create the position of Office Manager for the Finance. Department the Commission has to amend the position ‘ .ecification to include an Office Manager for the Finance Department. pa The Commission discussed the request. Then Commissioner Slaght moved that the position specification for Office Manager be amended by adding into the Distinguishing Features of the Class Section the following: after the word"Bureaa'and the Finance Department;' and further in the same section after the phrase"and the Director of the Youth Bureau for the Youth Bureau;` add%nd the City Controller for the Finance Departments' the remainder of the section is the same. Seconded by Chairperson Wilcox. The Commission voted. Motion carried. ASSISTANT TO THE PERSONNEL DIRECTOR - SCHOOL DISTRICT - NEW POSITION DUTIES STATEMENT Chairperson Wilcox presented a New Position Duties Statement for an Assistant to the Personnel Director in the Ithaca City School District and moved that it be approved, and placed in the Competitive Class. Seconded by Commissioner Slaght. Chairperson Wilcox explained that the request is being made due to the fact that the duties of the position have increased. The Commission reviewed the Statement. The Commission voted. Motion carried. • ELIGIBLE LISTS Commissioner Slaght presented to the Commission. the following eligible lists and moved that they be established effective September 16, 1985)and that they be in existence for one year unless exahusted sooner: Educational Instructor, No. 61-913; Senior Account Clerk-Typist, No. 70-609, Prom. , School Lunch Manager, No. 60-869; Senior Clerk, No. 70-820; Youth Bureau Director, No. 60-878; Water/Wastewater Plant Mechanic, No. 70-993; Recreation Specialist, No. 60-665; and Computer Programmer, No. 70-751, NCP. Seconded by Chairperson Wilcox. The Commission reviewed the lists then voted. Motion carried. REINSTATEMENT OF ANN PARKE Chairperson Wilcox presented a Memorandum from City Controller to the Commission requesting the reinstatement of Ann M. Parke as an Account Clerk with the Finance Department. Mrs_ Parke was hired by the City on July 7, 1970 as an Account Clerk. She Creveived~her permanent appointment on November 15, 1971. On May 20, 1974, she transferred to City Court as a Court Clerk. On April 1, 1977, City Court was taken over by the State and she becamermployee of the State, with the title of Chief Clerk 1. on July 22, 1985 she terminated her employment with the State. Mr. Spano, the City Controller, wishes to reinstate Mrs. Parke as an Account Clerk in the Finance Department. He had originally wanted to hire a Senior Clerk as part of the reorganization process within the Finance Department due to the retirements of the City Chamberlain and the Deputy City Chamberlain. The Commission discussed the request. Following the discussion/ Chairperson Wilcox moved to reinstate Mrs. Ann M. Parke as an Account Clerk pending approval of the New .York State Civil Service Commission due to the fact that Mrs. Parke has not been a City employee for more than three years. Seconded by Commissioner Slaght. Motion carried. RECREATION SPECIALIST - ADDITIONS TO THE POSITION SPECIFICATION Chairperson Wilcox moved to amend the Position Specification for Recreation Specialist as follows: in the Group of Classes Section to addaSpecial Populations." In the Knowledges, Skills and Abilities Section to add: /good knowledge of physical and mental disabilitiesjand in the Minimum Qualifications Section to add the following: /MINIMUM QUALIFICATIONS WHEN WORKING WITH SPECIAL POPULATIONS: A. Graduation from a regionally accredited or New York State registered • - .e or university with a Bachelor's Degree in Recreation, Physical Education, c5,4cholog or Special Education. B. Graduation from high school or possession of a high sc oo equivalency diploma and four years of experience in working with special populations!' Seconded by Commissioner Slaght. The Commission voted. Motion carried. ANNOUNCEMENTS 1. Revisions of Appendix B to Ruled, ere distributed to the Commission. 2. The following examinations have been announced: Library, Clerk, No. 1985-1, Clerk, No. 1985-2, Principal Clerk, No. 71-869 NCP; Office Manager, No. 71- 809, NCP, and Office Manager, No. 71-810, Prom. 3. Copies of the NYPE Reporter were distributed to the Commission .3 . PERSONNEL ACTIONS Commissioner Slaght moved that the following personnel actions be approved effective on the date shown for each, and further that due to the fact that the Commission was unable to meet on its regular meeting date of September 10, 1985, and because the roster cards containing these personnel actions already bear the date of September 10, 1985 under the Authorization for Personnel Action, that this date will stand. PERMANENT APPOINTMENT Name Position Dept. Date Orr, Stanley J Police Captain Police 7/15/85 Betts, John C " " " " Brawley, Margaret School Secretary Sch. Dist. 7/10/85 Olmstead, Edward M Jr. Fire Chief Fire 7/29/85 Redmond, Amy Head Lifeguard Sch. Dist. 7/1/85 Junp, Lorene Registered Professional ii 9/1/85 Nurse (School ) Arnold. Lorraine Registered Professional " " " Nurse (School ) Barrett, James 0 Laborer Sub " " 8/1/85 Nadge, Raymond II " " II 8/1/85 Russell , Joan W Police Officer Police 8/19/85 Gillern, Kathryn A " " " II Newhart, Robert J Storekeeper IHA 7/29/85 Ellsworth, Garfield G Building Maintenance II 8/2/85 Mechanic Gera, Mary Ann Clerk ii 8/19/85 Cameron, Judithann School Crossing Guard Police 9/4/85 Harden, Paul T " ii ii ii Herrmann, Keith M Jr. ii Hubbard, Mildred E " " " " " Larkin, Alexandra " " ii ii II Solomon, Joseph C ii ii ii ii " Tilton, Marge C " " " " PERMANENT PROMOTION Ostrander, Curtis S Police Sergeant Police 8/22/85 Nazer, David J ii ii ii 8/21/85 Hoaglin, David Automotive Mechanic DPW 9/1/85 TEMPORARY APPOINTMENT Bell , Ann M Recreation Assistant YB 9/9-12/31/85 VanVleck, Elizabeth ii ii ii 9/9/85-6/30/85 Todd, Stephen Bus Driver Part-time DPW 9/3/85-Ind. Barrett, James Laborer (Sub) Sch. Dist. 7/2-7/12/85 Bell , Nancy Jo " 6/20-8/29/85 Creighton, Lawrence J " " " " " II Curry, Albert 0 It I Dopglas, Stuart W " " U " " " i Francis, Raymond ii n ii ii ii " Howden, Carolyn M pi ii ii ii ii " Ingram, Howard " " " " " " Knapp, Leonard A " " " " " • •aJL. Krusemark, Dawn Teacher Aide Sch. Dist. 6/1-6/19/85 Perry, Harold Laborer Sub 6/24-8/30/85 II II Perry, James " 6/20-8/29/85 II 11 II Young, Andrew D It 7/3-8/30/85 Wilkins, John " 6/20-8/29/85 Wilson, Shirley J " Sepos, Dean 6/24-8/30/85 II Caso, Dorel F Clerk " 7/2-8/30/85 Wurzel , Lisa " 7/1/85 Blaisdell , Regina 7/1-9/1/85 Baker, Charles R III Building Maintenance Mechanic IHA 7/1-9/28/85 Milton, Richy L Recreation Assistant 6/24-8/23/85 Rogers, Mary R Supervisor " Stout, Pauline Assistant II Smith, Joanne K Account Clerk-Typist YB 7/29-12/31/85 Cronin, Margaret " " " IHA 7/15-7/26/85 Larsen, Karen L Recreation Attendant YB 7/29-8/9/85 Slattery, James A Leader 8/5-8/9/85 McBride, James D Laborer Sub Sch. Dist. 7/30-8/30/85 Johnson, Joseph " 7/31 " Cardonia, Rinaldo 8/1 " Personius, Ronald K 7/30 " Corina, Aaron II Aguirre, Joseph I II Foster, James C II Olaf, Gerald R " " " " " " Small , Vincent 8/5 II Miles, James H 7/31 " Seacord, Amy L Recreation Assistant YB 8/12-8/23/85 Seidman, Kenneth R n is si 9/3-6/30/85 Barrett, James Laborer Sub Sch. Dist. 7/15-7/26/85 Bard, Maria Recreation Assistant 1 YB 9/2-12/31/85 SEASONAL APPOINTMENT Boles, Jeffrey D Recreation Attendant YB 7/8-8/2/85 Cleveland, Sandra L Assistant II Fuhr, Nancy L 'I Hodkin, Laurel J " " II II II Hollern, Babette E " Attendant is " " Hollern, Batte E I' Assistant " II II Jennifer M Attendant si is " Laskowski , Sandra L " 11 Magin, Kristine P 7/1-8/9/85 Melton, Pamela M Assistant 8/30/85 Meyers, James J U 7/8-8/2/85 Mike, Rochelle Leader N " 8/9/85 Moon, Maria Lifeguard 7/1-9/2/85 Pettaway, Eric Recreation Attendant 7/8-8/9/85 Raponi , Margaret R Assistant " 8/2/85 Ri sh, Edward M II II II 11 II Serling-Sutton, Anne Leader " 8/9/85 Simmerman, Susan Assistant " 8/2/85 Smith, Mayr H is is II II II II Sweazey, Lisa A " II iI .I Alexander, Edward A Attendant 8/30/85 c—r_d Duxbury, Sarah Recreation Attendant YB 7/8-8/31/85 o o o Fireside, Daniel II " Greschler, Mike 11 II 11 II II r Melfi , Brenda II " " Nguyen, Tan " " i Reese, Robert " " " King, Timothy Seasonal Laborer DPW 7/15/85-Ind. Eastman, Gregory " II II II 11 Blake, Henry W II " " Arnold, Jennifer Recreation Attendant YB 7/8-8/2/85 o II Collazo, Peter " 7/15-8/31/85 Zama n, N i s ma II II II II II Willsey, Tammy F II II II II II o Skibinski , Ted W II 11 11 II Semmler, Kathleen 11 11 " Jaynes, Tracie " " Folsom, Kenneth II " II Folsom, John Jr. II " Wilson, Robert S 7/16-8/9/85 Cain, Darnell P 7/22-8/30/85 Iannoccone, Marc R 7/23-8/9/85 II II II Helfant, Keith A II " Hulbert, John Seasonal Laborer DPW 7/28/85-Ind. Jankowski , Rob J Recreation Attendant YB 7/29-8/31/85 o Hare, Samantha S II II II II Klausner, Adam A " 8/6-9/3/85 Carman, Brian J Seasonal Laborer DPW 8/12/85-Ind. Anderson, Vivica Recreation Attendant YB 8/12-8/31/85 Aumick, Jeanette Lifeguard 9/2/85 Barber, David Recreation Attendant 8/31/85 o Bellamy, Lael 11 " Brewer, Elizabeth 8/16/85 Fontanez, Marison " Assistant II II II June, Jeffrey " Attendant " 8/26-6/30/86 Kahute, Cynthia Specialist 8/12-8/16/85 Lee, Lorenzo Attendant " Sherman, Myron " " " 8/26/85-6/30/86 Siegel , Terri 8/12-8/31/85 Simon, Melinda 8/16/85 Wright, Johnny " PROVISIONAL APPOINTMENT Datz, Eric Building Systems Supervisor DPW 9/9/85 Roldan, Liliana Junior Engineer " 9/7/85 Carman, Brian J Storekeeper " 8/26/85 Williams, June Senior Stenographer YB 9/3/85 Schusler, Carol A Senior Clerk Finance 9/9/85 LEAVE OF ABSENCE Martin, John School Bus Driver Sch. Dist. 9/5-10/11/85 f Overslaugh, Mary M Typist 12/1/84-12/1/85 Nelson, Cassandra Recreation Assistant YB 7/26-9/2/85 ti Helfand, David Leader 8/12/85-8/12/86 Ebert, Linda L School Bus Driver Sch. Dist. 6/24/85-6/24/86 Webster, Donna Food Service Helper 9/1/85-9/1/86 i.lit? . LAID OFF Brown, James L Maintenance Worker IHA 6/28/85 RESIGNED Marion, Carol School Bus Driver Sch.Dist. 9/5/85 Ellis, Michael Seasonal Laborer DPW 8/30/85 Volbrecht, Dirk " Collins, Joseph Bus Driver P-T 9/5/85 Wright, Jane " " Solano, Richard Library Clerk Sch.Dist. 7/1/85 Sylvestre, Jean R Storekeeper IHA 7/5/85 Kamm, Stephen D Water Treatment Plant DPW 7/11/85 Operator Aneshansley, Janet D Teacher Aide (Sub) Sch.Dist. 6/30/85 Ballantyne, Chtherine Lifeguard " " " Hale, Steven E " " Merrill , David K " " " Norton, Andrea L Head Lifeguard " " Szabo, William Building Systems Super- DPW 8/5/85 visor Eastman, Gregory Seasonal Laborer 8/9/85 Bennett, Edward J Automotive Mechanic 8/8/85 Kiely, Patrick Seasonal Laborer 8/9/85 Peterson, Russell Teacher Aide Sch.Dist. 6/21/85 Hamilton, Raymond Custodian 8/9/85 Mendzef, James I Firefighter Fire 8/18/85 Houghtling, Helen M Seasonal Laborer DPW 8/16/85 Matychak, David M " " " 8/15/85 Kiely, Richard 8/14/85 Muckey, Gordon K Jr. Truck Driver 8/16/85 Larson, Peter E Seasonal Laborer 8/20/85 Granger, Christopher n n n 8/23/85 Cardamone, Josephine Recreation Leader YB 9/6/85 Blake, Henry W Seasonal Laborer DPW 8/22/85 RETIRED Scaglione, Thomas V Police Captain Police 7/7/85 Hubbard, Mildred Custodial Worker Sch.Dist. 6/21/85 Whiting, Frederick " " " " 8/16/85 Jones, Brenda Teacher Aide " " 6/17/85 Stickler, Elmer K Building Inspector II Building 10/2/85 Hamilton, Edward L Working Supervisor DPW 9/28/85 REMOVED Barlow, Hugh' Laborer (Sub) Sch.Dist. 7/10/85 Coon, Timothy " Laue, Neal " II II II II Smullen, Michael " " " " " Andrews, Roy W " " " " " Beggren, Helen Payroll Clerk 7/1/85 Broughton, George Seasonal Laborer DPW 7/24/85 Payne, Johnny L n II 8/2/85 REINSTATED Cornish, Janice C Clerk Sch.Dist 7/1/85 From School Secretary L: a ., Vance, Elizabeth Recreation Leader YB 9/9/85 REINSTATED AFTER LEAVE OF ABSENCE lHolcomb, Connie J Senior Stenographer Clerk 7/25/85 DEMOTED McGinnis, James R From Maintainer to Truck Driver DPW 7/22/85 TRANSFERRED Schusler, Carol Fro Marking5Meter Checker to Senior e k Finance 9/9/85 Newhart, Robert J From Storekeeper in DPW to Storekeeper at IHA IHA 7/29/85 Russell , Joan W From Senior Account Clerk Finance Dept. to Police Dept. Police as police officer 8/19/85 APPOINTED INTO THE NON-COMPETITIVE CLASSIFICATION PER STATE COMMISSION APPROVAL Williams, Eve M Parking Meter Checker DPW 8/11/85 Schusler, Carol " O'Dell , Charlene " Hallett, Debra Seconded by Chairperson Wilcox. The Commission voted. Motion carried. ATTEST: September 16, 1985 Louise S. Wilcox, Chairperson Mar Clagh commissioner Robert V. Pezdek, Executive Secretary R Hullar, Thomas Teacher Aide Sch. Dist. 9/23/85 Magacs, Jeffry " " I.kComb, Patricia " " II II 11 Moore, Julia " H " " II Price, Gladys " H 11 II II Richardson, Eric H H II II II Sczepanski , Mary " " " " 'I Smiley, Marilyn " " " " Weiner, Marta II II O'Leary, Kelly Account Clerk-Typist YB 10/4/85 Johnson, Esther Teacher Aide Sch. Dist. 9/4/85 Blumenthal , Amy " " II " II II II II II 11 Barney, Lydia M Dunston, Lysa D 8/15/85 REDUCTION IN HOURS Vance, Elizabeth Recreation Leader YB 9/9/85 DEMOTION Minnick, David From Head Custodian to Custodian Sch. Dist. 8/15/85 Fischer, Barbara A From School Secretary to Clerk 7/12/85 REINSTATEMENT AFTER LEAVE OF ABSENCE Valentine, Ralph School Bus Driver Sch. Dist. 9/4/96 REINSTATEMENT 1 Parke, Ann M Account Clerk Finance 10/7/85 Seconded by Commissioner Slaght. The Commission voted. Motion carried unanimously. Chairperson Wilcox adjourned the meeting at 10:08 P.M. ATTEST: October 7, 1985 Lou se S. Wilcox, Chairperson Irene Schickel , Commi sioner ', , 4.,,,,,tx ,:phiz- Mary Sla(1\7--- Commissioner Robert V. Pezdee tive Secretary REGULAR MEETING CITY OF ITHACA CIVIL SERVICE COMMISSION November 4, 1985 Present: Chairperson Wilcox, Commissioner Slaght, Commissioner Schickel , Executive Secretary Pezdek, Mr. Cutia, Chief Olmstead, Hazel Shaw, Harry DeLibro, F. King. Chairperson Wilcox called the meeting to order at 7:38 P.M. NEW BUSINESS ' APPROVAL OF MINUTES Commissioner Slaght moved that the Minutes of the October meeting be approved. Seconded by Commissioner Schickel . Motion carried unanimously. SENIOR TYPIST NEW POSITION DUTIES STATEMENT - SCHOOL DISTRICT Commissioner Schickel presented to the Commission a New Position Duties Statement for the position of Senior Typist in the School District and moved that it be approved. Seconded by Commissioner Slaght. The Commission reviewed the Statement and asked the Executive Secretary for his recommendation then voted. Motion carried unanimously. ELIGIBLE LISTS Commissioner Schickel presented to the Commission the following eligible lists and moved that they be established effective November 4, 1985 for one year unless exhausted sooner: Clerk, No. 1985-2 and Library Clerk, No. 1985-1, and further that the following eligible lists be established effective November 4, 1985 for a period of two years: Fire Lieutenant No. 71-390 and Police Sergeant, No. 70-173. Seconded by Commissioner Slaght. The Commission reviewed the eligible lists the voted. Motion carried unanimously. ROSTERS OF CANDIDATES Commissioner Slaght moved that the following Rosters of Candidates for Examination be approved: Office Manager, No. 71-809, NCP; Office Manager, No. 71-810, Prom. , and Senior Stenographer, No. 62-055. Seconded by Commissioner Schickel . The Commission reviewed the Rosters then voted. Motion carried unanimously. RECREATION SPECIALIST POSITION - CONSIDERATION OF DECLARING POSITION EXEMPT FROM TESTING Executive Secretary Pezdek explained to the Commission that he had discussed the possibility of the Commission considering using section 55 of the Civil Service Law to declare Mr. Keeney's position exempt from testing dug to his handicap. Mr. Keeney had recently received a provisional appointment to the position of Recreation Specialist. Previously he held a permanent position as Recreation Leader. Mr. Keeney has provided the necessary documentation on his condition. Mr. Keeney then mentioned the possibility to his immediate supervisor Mr. King and evidently to the Director of the Youth'_ Bureau Mr. Cutia. Mr. Cutia sent a memorandum to the Commission stating his position on the matter. Chairperson Wilcox invited Youth Bureau Director Cutia to address the Commission on this matter. Mr. Cutia daid that he recognized that these is a provision in Civil Service Law for handicapped individuals so that they do not have to take an examination. The person we are talking agout is legally blind. He has reading devices or a reader. "I wouldn't ordinarily not have said something about this, but there is a strong undercurrent in the department over this. Roger wants to be considered like the rest of the people. He wants to take the test. " The situation should be considered on an individual basis. Chairperson Wilcox asked Mr. Cutia: "Why is this coming up?" Mr. Cutia Replied: "We recently changed the people - a whole bunch of people - from Recreation Leader to Recreation Specialist. The position of Recreation Leader has been deleted from the roster of the department so we can't put him or the others back to Recreation Leader positions. Roger keeps insisting he be treated the same as the others. He is one of the group that went from Recreation Leader to Recreation Specialist. He is the only of the group that had permanent appointment." Chairperson Wilcox: "What type of appointment does he have now?" Mr. Pezdek answered: "He has a provisional• appoirrtmdht. " ' Chairperson Wilcox stated that she was trying to clarify the situation: There was then general discussion of the matter. Following the discussion Chairperson Wilcox asked Executive Secretary Pezdek for an explination of Section 55. Mr. Pezdek outlined that section of the law for the Commission. Mr. Cutia stated: "I am requesting that he be tested and I am asking he be tested. " The Commission discussed the matter further. Then Chairperson Wilcox stated: "It is my inclination to give it back to Mr. Keeney and ask him to request it." Chairperson Wilcox then asked Executive Secretary Pezdek if a letter was needed. Mr. Pezdek said no he would call Mr. Keeney and have him write a letter arid appear. " OLD BUSINESS AGE REQUIREMENTS FOR FIREFIGHTER AND POLICE OFFICER EXAMINATIONS AND APPOINTMENT Chairperson Wilcox invited Fire Chief Olmstead to address the Commission on this matter. She provided Chief Olmstead with a copy of Corporate Counsel Stumbar's memorandum to the Commission on the subject. The Commission and the Chief read the memorandum. After reading the memorandum Chief Olmstead commented that there were volunteers who were 16 years of age, we do 19 years of age, who have gone through or are going through training who drive apparatus. Our Firefighters have 640 hours of training. On the maturity question, I am willing to recruit them young and to hire at an early age. The candidate/firefighter would not receive any supervisory roll until he or she was 24 or 25. The discussion of maturity - of 19 vs. 20 - is relative. Commissioner Schickel remarked: "I think you would want someone 20 instead of 19. " Chief Olmstead: "I have no problem with 19 for the test and 20 for appointment. I would like to recruit candidates younger than 19. I would like to get seniors in high school . " "You might want to ask Rich Stumbar about his feelings on 19. There might be an insurance question I am not aware of, but at the present time firefighters regardless of age are covered under the city insurance. " Personnel Administrator Shaw commented that she would be opposed for lowering the age requirement for the police officers. . Vv 0 Chairperson Wilcox replied that the age would not be lowered for police officer candidates. Executive Secretary Pezdek pointed out that the lower age requirement was set by state law and could not be cahnged by the Commission - 192 to take the test but no appointment before the age of 20. Cheif Olmstead remarked that what we are talking about are people entering who do physical tasks for the fire department. We evlauate the candidate on these. There is also a refresher course available which also includes defensive driving techniques especially for people who have marks on their license. Commissioner Schickel commented that Counsel Stumbar seems to support the age of twenty for reasons of maturity. Commissioner Slaght asked for a point of clarification. "Are we changing the lower age for both the Firefighters and the Police Officers?" Chairperson Wilcox replied: "We will just do it for fire fighters. " There was more discussion. After the discussion Commissioner Slaght moved that the lower age limit for taking the firefighter examination be set at 18 years of age with no appointment to the position of Firefighter until the candidate attains 19 years of age. Seconded by Commissioner Schickel . The Commission voted: Motion carried unanimously. REQUEST OF JAMES I. MENDZEFF TO THE POSITION OF FIREFIGHTER Chairperson Wilcox stated that the Commission wished to discuss the request for reinstatement prior to Mr. Mendzeff's entering the meeting. Personnel Administrator Shaw requested that Mr. DeLibro be given some background 1 on what the Commission decided at its last meeting. Mr. DeLibro is Mr.Mendzeff's counselor. Chairperson Wilcox gave the background of the Commission's deliberations to Mr. DeLibro. When the background information was finished Chairperson Wilcox 1 asked Mr. DeLibro to give it what information he could about Mr. Mendzeff. Mr. DeLibro stated that he did not really know a lot of the details surrounding Mendzeff's resi gnation except what has come out in counseling. He further stated that he did not know what problems he was having on the job. Mr. De Libro stated that Mr. Mendzeff has been diagnosed as having Post Traumatic Stress Disorder as a result of his experiences in Vietnam. "He is not the first case the City has nor will it be the last case as Hazel can tell you. " Mr. DeLibro related how there was a support gorup which met once a week with thirty-five members and that all have the same symptoms. Mr. DeLibro described the symptoms. He also stated that he could predict what Mr. Mendzeff was going through. He further stated that Mr. Mendzeff wants to be reinstated very much ( in his former position. Mr. DeLibro continued. He has two specific problems. First, he has had a life threatening experience. He doesn't have a lot od confidence in himself. He is afraid he is going to fail because of the life threatening experience. Second, he has intrusive recollection. For example, the first case I had . . . Personnel Administrator Shaw interjected that perhaps the Commission should go into executive session. Chairperson Wilcox replied: "Up to now it has beeh general . I have a question about discussing it without Mr. Mendzeff being here. " She then indicated for Mr. DeLibro to continue. Md. De Libro continued. May I give you an example. There is a guard at the Seneca Army Depot. His symptoms are among other things sleepness. This is common to people suffering from PTSD. The guard killed a women and child in Vietman accidently. When the guard sees a woman carrying a child it brings back his memory and results in depression. In all cases the problem really comes down to job performance. Be it the guards of Mr. Mendzeff' s. It is my opinion that the PTSD would not affect Mendzeff's job performance. I have many clients who are affected by the PTSD. Many are in Police Departments in the area, many are in very sensitive jobs. The tragedy it this is not his fault. It was imposed on him by what happened. In Jim's case what brought this up was that he visited the Vietman Veterans War Memorial in Washington, D.C. While there he saw the names of friends he lost there and the names of other friends who he did not know died there. As a result he became depressed. He hashad a problem and was diagnosed as PTSD. He is presently in a support group therapy. If you can show me specific instances in his case I can explain why. Commissioner Schickel : We still need to determine if he will be affected in/on his job. Chairperson Wilcox: I think we need to go into executive session. Do I hear a motion. Commissioner Schickel : What are you thinking about? Chairperson Wilcox: Our roll in this very complex situation. I move that we go into executive session. Seconded by Commissioner Slaght. Motion carried unanimously. Chairperson Wilcox moved that the Commission go out of executive session. Seconded by Commissioner Slaght. Motion carried unanimously. Commissioner Schickel moved that James I Mendzeff be reinstated to the position of Firefighter with the City of Ithaca Fire Department. Seconded by Commissioner Slaght. The Commission voted. Motion carried unanimously. ANNOUNCEMENTS 1. Copies of the NYPER were distributed. 2. The Account Clerk and the Account Clerk-Typist examinations have been announced. 3. The March 1986 examination series has been announced to appointing authorities. . . CONTUNINING BUSINESS . APPROVAL OF PERSONNEL ACTIONS Commissioner Slaght moved that the following personnel actions be approved effective on the date shown for each: PERMANENT APPOINTMENT Name Position Dept. Date Renn, Jean Teacher Aide Sch. Dist. 9/4/85 Tucker, Harriet Clerk (Sub) 9/13/85 Cross, Robert Recreation Attendant YB 11/1/85 Cario, Beth M Lifeguard Sch. Dist. 10/24/85 Hubbard, Mildred Teacher Aide Sub. " " 9/1/85 Murphy, Elizabeth Teacher Aide n n " Fisch, Michael School Crossing Guard Police 11/4/85 Austern, Daryl Recreation Specialist YB 10/7/85 Glazer, Kathy M " " " 9/27/85 Bowlsby, Francine Teacher Aide Sub. Sch. Dist. 9/24/85 Forestwarren, Kris Frost, Isabella " " " " " 9/19/85 Hill , Satomi A " " " " " 9/23/85 Howell , Thereas " " " " " 10/1/85 Jones, Liza D Lifeguard " " 10/4/85 Linehan-Kelly, Kathleen Teacher Aide n n 9/19/85 Merrill , Jennifer L Food Service Helper Sub " " 9/23/85 Potter, Dawn Teacher Aide Sub " " 9/10/85 Stull , Holly V School Bus Driver n n 9/6/85 Woodman ,C. Donald III n n n n n 9/5/85 Smith, Ronald R Maintainer DPW 10/21/85 Lutton, Carol Teacher Aide Sch. Dist. 9/4/85 Aguirre, Joseph I Custodial Worker 8/19/85 Vellake, Joseph A Laborer IHA 10/14/85 Baker, Charles R III Maintenance Worker n 10/11/85 Swartout, Gary Teacher Aide Sch. Dist. 9/23/85 Sahasrabudhe, Lisa " " H " 10/1/85 Laue, Alice Sub. n n 9/4/85 Merrill , Jennifer " " " " " 10/10/85 Werners, Gail " " " " " 9/4/85 Hurd, Barbara " " " " " 10/15/85 McCord, Virginia D School Crossing Guard Police 10/28/85 Small , Vincent Custodial Worker Sub Sch. Dist. 9/1/85 PERMANENT PROMOTION Harding, John B Water/Wastewater Treatment Plant Mechanid DPW 10/14/85 Napier, Antoinette E Senior Account Clerk- Typist " 10/21/85 Schultz, Anthony A Police Sergeant Police 9/12/85 Shaff, Kelly T Supervisor of Custodians Sch. Dist. 10/21/85 PROVISIONAL APPOINTMENT Sterk, Linda Youth Development Progran YB 10/7/85 Leader Keeney, Roger Recreation Specialist " " 68 ,., McLowan, Claire K Recreation Specialist YB 10/7/85 . Montanez, Angel II II II II Vance, Elizabeth " Keske, Catherine M ii II II II Bard, Maria Account Clerk - Typist TEMPORARY APPOINTMENT Fox, Holly E Recreation Assistant YB 10/31/85-3/17/86 McKeown, Linda L Specialist 11/11/85- " Yengo, Patricia A Attendant II Oliver, Chris " II 11 II II Hall , Duane II II II II II Galvin, Patrick F Youth Worker n 10/7/85-6/30/86 Pitzer, Mary A Teacher Aide Sch.Dist 9/16-9/30/85 Owens, Herman Laborer IHA 8/19-8/27/85 Liso, Ronald Teacher Aide Sub Sch.Dist 9/24-9/30/85 Nhar, Dy Laborer IHA 8/19-8/27/85 8/28-9/12/85 Fey, Carole Teacher Aide Sch.Dist 9/1-10/31/85 Overstrom, Jeffrey L Truck Driver DPW 10/20/85-10/19/86 Troy, Marcella M Account Clerk Finance 10/21/85-1/21/85 LEAVE OF ABSENCE Martin, John School Bus Driver Sch. Dist. 9/5/85-9/1/86 Dickerson, Michael Housing Inspector Building 10/15-11/29/85 Green, Alice W Youth Worker YB 9/11/85-6/30/86 Troy, Maureen Senior Account Clerk Finance 10/28/85-4/1/86 RESIGNED Parke, Ann M Account Clerk Finance 10/11/85 Rubaii , Munna Gorge Ranger DPW 9/29/85 Todd, Stephen Bux Driver P-T 10/19/85 Harden, Paul School Crossing Guard Police 10/25/85 Larkin, Alexandra 10/28/85 Bell , Nancy Jo School Bus Driver Sch.Dist. 11/1/85 RETIRED Benson, Mary E Deputy City Chamberlain Finance 11/3/85 MARRIED/NAME CHANGE Tarr, Jean Library Clerk Sch. Dist. 7/27/85 Married name changed to Mazza Pierce, Janice Teacher Aide " " 7/20/85 Married name changed to Thornton Seconded by Commissioner Schickel . The Commission voted. Motion carried unanimously. Chairperson Wilcox adjourned the meeting at 10:10 PM ATTEST: November 4, 1985 Louise S. Wilcox, Chairperson Irene Schickel , Commissioner x Mary Slaght, Commissioner Robert V. Pezdek, Executive Secretary