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HomeMy WebLinkAboutMN-CAB-1985 /KY - ~•'f \ i.(F fiJl1flfEislt]I �r ORA7E0_= CITY OF ITHACA 108 EAST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF TELEPHONE: 272-1713 ITHACA COMMONS COORDINATOR CODE 607 COMMONS ADVISORY BOARD MEETING January 4, 19$5 Present : Underwood , Hilton, Haine, Miller , Osborn Excused: Crispin , Sheikh Absent : Lounsbery , Stone, Hayes The Board did not have a quorum to take offical action on agenda items. Spence expressed her thanks for the Board's support during her time as Commons Coordinator. Snence 's resignation Trill be effective January 21, 19$5 and she will be available to help the new Coordinator during the transition and orientation period. Spence will be Executive Director for Center Ithaca, implementing their marketing, promotional . and leasing program. Spence hones to continue - -orking effectively for the Do,mto1•Tn community. Thys VanCort has turned the Directory project over to Spence. Spence has met T'Tith 4 Design groups, revie�ping their suggestions for a new Directory on the Commons ' Tot-Ters. Spence indicated that there is funding available and the project should be started by the end of January. Formal proposals for redesign will be submitted to the CAB, the Planning Department and the Design RevieT Board before a final choice is made. Underwood will act as interim Chairperson until the Board has a quorum to hold an election. Spence noted that the DIBA submitted dates for the 19$5 Craft Fairs on July 6 and Seotember 21. The Board approved the dates. The Board asked Spence to suggest the following names to the Mayor as ne1'. Board appointments: Sally True, Nancy Schuler and a ne,f liason from BPW. Spence will speak with the Personnel Department and Bob Cutia at the Youth Bureau to advertise the Coordinator position and confirm the time span necessary before interviews. Tom Hilton , Peggy Haine and John Miller will sit on a screening committee of appli- cants with Bob Cutia. Miller suggested talking to Mayor or Police Dent. regarding better security in the parking garage. Underwood noted that individual dis- cussions rather than Board action might deter negative publicity , that would escalate into a major issue. Haine suggested that better lighting would be a real imorovement. Spence noted that in previous contact with the Police Dent. , it was not possible to increase police surveillence but perhaps their routes could be altered. The meeting adjourned at 9:15. Next meeting will be at 8:3')am on January 1$ , 1985. Minutes : Carol Spence An Equal Opportunity Employer with an Affirmative Action Program" • '' ADRATEO== CITY OF ITHACA 108 EAST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF TELEPHONE: 272-1713 ITHACA COMMONS COORDINATOR CODE 607 COMMONS ADVISORY BOARD MEETING January 18, 19$5 Present : Underwood , Osborn,. Crispin, Haine, Miller, Lounsbery , Hilton , Stone Excused: Sheikh • Absent : Hayes Other: Louis Cassaniti The minutes of the January 14. meeting were approved. Louis Cassaniti requested a permit for a hush cart to sell hot dogs on the Commons, and has been working on the cart design to meet with Health Dep^rtment and City regulations. Cassaniti showed the Board -pictures of the cart and umbrella that already has Ne York State Health Dent. approval. His menu would onclude hot dogs , sausage and peppers and canned soda. Cassaniti asked if another location might be considered. The Board recommended that he choose only from the six designated locations. Haine asked if there would be collection of the used soda cans. Cassaniti said the cart would not be equipped to handle that and he may consider selling fresh lemonade in paper cups to eliminate that problem. Cassaniti will also check with the BPW to see if there is any storage space on the Seneca Street ramp to place his cart overnight. He -Till also confer with the Design Revie— Board and submit his formal proposal to the CAB before January 31. He plans to one.n by April 1— September 3') , llam-5nm. On special occasions , he may stay oven later and if business is good', may ask to extend into the winter season. The final date to accent applications for the Coordinator position is January 21. The Screening Committee will gather the resumes from the Personnel Dept. and begin to narrow down the prospects to 2 or 3 . Those candidates will then be interviewed by the entire CAB and Mayor. Spence offered to assist with the process and sit in on interviews. Underwood noted that the jurisdiction of the Coordinator' s position has moved from the Youth Bureau to the Mayor's Office. The Super- intendent ' s Office on the 2nd floor and the Mayor' s Office will handle Hermit requests in the interim. S--ence asked for a permit for the Slush Festival o-? March 2, Saturday , Noon-5nm. The humorous activities -ill include a parade do n Buffalo St. , a Bad Weather Fashion Show, Ice Sculpting, Rusty Car Contest and a Slush Sale. For the Sale , the Downtown Merchants will set un a table or rack of hard to sell items outside their store (a mini sidewalk sale) . That activity will keen with the other colorful and humorous events. The permit was approved and Crispin volunteered to An Equat Opportunity Employer with an Affirmative Action Program' CAB meeting - 1/1$/$5 page two attend the planning session for the Slush Festival on January 2L , 5 :3'?pm at the Greyhound Bus Station. The Plantation on the Commons wants to extend their yearly permit to set un tables and display flowers in front of their window. The permit was approved. Steve Grahling of Top of the Stairs (recently closed) would like to show a film at the Center Pavilion at 8nm , Friday, Jan. 1$. They have contracted a number of films which they will locate at various sites until they find a permanent location. This will be more of a promotion for them , to let people know they are still presenting films in the community. The Hermit was approved. Underwood hoped this would not be a precedent. Haine and Crispin thought it might be an interesting summer treat on an occasional basis. Spence reported that she pill meet with the B&A Committee to request funds for the Directory. The meeting adjourned at 9:3')am. The next meeting will be February 1 , 19$5 at $:3")am. Please try to attend that meeting since a new Chairperson needs to be elected. Peggy Underwood has graciously agreed to continue as interim Chairperson. • P. S. from Spence : Thank you all for your help and guidance these past months. I look forward to working with you all in other capacities within the Downtown community. Please come and visit at the Center! respectfully submitted , Carol Spence • e •• IT S fItII 'Waal;Le off, t'ff V• 14 405 i s CITY OF ITHACA 1 OB EAST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF TELEPHONE: 272-1713 ITHACA COMMONS COORDINATOR CODE 607 COMMONS ADVISORY BOARD MEETING FEBRUARY 1, 19$5 PRESENT : Crispin, Hilton, Lounsbery, Miller, Osborn, Stone, Underwood. The minutes of the previous meeting were approved. Commons Coordinator postion: 10 people will be called in for inter- views. Hilton will contact applicants. Caseniti push cart application: Pending approval by Design Review Board, we will vote at meeting of 15, February. Permit will be for April-September. Election of Chairman and Vice Chairman will take place at next meeting. Crispin moves for ajournment . Hilton seconds. Respectfully submitted, Jon Crispin • An Equal Opportunity Employer with an Affirmative Action Program COMMONS ADVISORY BOARD MEETING • MINUTES February 15, 1985 Present: Miller, Hilton, Haine, Schlough, Underwood, Hayes, Lounsbery, Osborn, Crispin • Excused: Stone , Sheikh Also present: Charles Barber Minutes of meeting of February 1 were approved. Charles Schlough was welcomed as a new member of the Board. Permit request from Friends of Madre ' to sell buttons for fund raiser to benefit Nigerian people , March 2 or March 9, was considered. Approval was granted for permit to sell buttons (not to solicit funds otherwise) for March 9 in Center Pavilion. Permit was granted to American Cancer Society to sell daffodils on March 22-23 to benefit Society. Request was for 8 solicitors-- approval was given for 4. Solicitors are to be cautioned against "accosting" pedestrians--a complaint which was received in 1984. A Mayor's permit was received concerning a rally to remember those killed in Nicaragua and appealing to public to vote against resuming military aid to Nicaragua--also requesting voters to influence elect- ed officials to vote against resumption of such aid. Approval granted for Saturday,March 9, from 11: 30 AM to 2: 30 PM in Bank Alley unless inclement weather in which case Center Pavilion approved. No ampli- fication is to be used . John Miller presented the report of the Committee to consider applicants for position of Commons Coordinator. After screening many applications the following three candidates had been invited to appear before the Board and were interviewed as follows: Jean Deming Robert Bodan Flora Grosse Peggy Haine asked to be excused from interview of Flora Grosse since they are friends. All three candidates presented good qualifications. Jean Deming was chosen and this was partially in terms of her previous experience in assisting others responsible for activities on the Commons--especially the Apple Festival in 1983. Eight ballots were cast in her favor with Haine abstaining. The Board expressed appreciation to the Committee for a fine job. Jonathan Meigs appeared to report that the Design Review Board has approved the design for Mr. Cassiniti ' s cart. Mr. Cassiniti has informed the Board that there will be no signs on the cart and no free standing menu. Approval of Mr. Cassaniti ' s permited was granted. Chairman Underwood will write a letter confirming this action to him and spelling out conditions pertaining to permit approval. Officers for the current year were elected as follows: Peggy Underwood, Chairman Jon Crispin, Vice Chairman. The meeting was adjourned at 10: 15 AM. Millicent Lounsbery, Secretary Pro Tem OY ilk ej �rt r Oa <FRATE._ CITY OF ITHACA 106 EAST GREEN STREET ITHACA, NEW YORK 9 4850 OFFICE OF TELEPHONE: 272-1713 ITHACA COMMONS COORDINATOR CODE 607 COMMONS ADVISORY BOARD MEETING March 15, 1985 PRESENT: Lounsbery, Miller, Osborne, Schlough,Sheikh, Stone, Underwood ABSENT: Crispin, Haine, Hayes, Hilton ALSO PRESENT: Jon Meigs The minutes of the February 15, 1985 meeting were approved. Mayor's permits granted for February 16, 1985, were: Greenpeace and the Nuc- lear Freeze for use of the West End Pavilion. Commons permit granted for Adoptive Families Bake Sale, May 11, 1985, in the Center Pavilion. Slush Festival March 2, 1985 was well attended and very successful . It re- ceived national publicity from press and television thanks to the efforts of Maryrose Novick, Director of Tourism at the Chamber of Commerce. Mayor Guttenberger would like to have the City co-sponsor it with the Chamber again next year. The 1985 expenses were $272.96. Some additional funds will be needed for 1986. Ithaca Festival will need a great deal of cooperation and support this year because Stewart Park will not be available due to construction projects. Alternate sites and programs are being considered. Schlough suggested a bus loop to sites, Deming to follow up by meeting with Mr. Carpenter. The Mayor told Deming that "The City supports the Ithaca Festival as a celebration of the Arts" and Lwould urge the City employees to help accommodate the Festival 's needs. The Directory Committee was formed; members are: Crispin, Meigs, Miller and Schlough. Underwood discussed the Hour Agency' s proposed electronic interac- tive design. It provides both alphabetical and categorical listings. The An Equal Opportunity Employer with an Affirmative Action Program" s March 15, 1985 Minutes - Page 2 Committee must first do an extensive study of all potential retail space so._. that the directory can be updated as needed. A range of designs from simple laminated posters to electronic devices will be considered. The maps will be redesigned for correct orientation. The Board agreed the present directory is outdated and so deteriorated that it should be removed. Sheikh suggested a new brochure could be done in conjunction with the directory, and both might be financed with funds from merchants. Underwood thought that the display panels could be used more effeciently and she noted that only non-profit posters should be displayed. Refuse collection schedules on the Commons create a problem because the gar- bage is left in front of stores during the Thursday evening shopping hours. Stone volunteered to discuss this with Mr. Doughterty. An Ar9endment Committee was formed to up-date the CAB operating manual ; members are: Deming, Haine, Underwood. April meeting dates are: 8:30 a.m. on Friday the 5th and 19th. Respectfull submitted, 1, Jean Deming pF 1TFIq�91111 riza • ,c�Ap�RA7E��0 CITY OF ITHACA 108 EAST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF TELEPHONE: 272-1713 ITHACA COMMONS COORDINATOR CODE 607 COMMONS ADVISORY BOARD MEETING April 5, 19$5 PRESENT: Crispin, Haines, Hayes, Miller, Osborn, Sheikh, Underwood EXCUSED: Lounsbery, Stone ABSENT: Hilton, Schlough OTHER: Peter Levatich, Deborah Levin, Jon Meigs, Thys VanCort The minutes of the March 15, 1985 meeting were approved. The Science Discovery Center of Tompkins County needs a permanent home. Deborah Levin requested that the CAB assist the Center in finding 3 , 000 square feet of rental space in the downtown area. The Center is in temporary quarters on Buffalo St . and would like to remain downtown so that the children it serves would be able to get to it easily. The CAB agreed to help by talking up the Center's needs and being on the look out for space. Haine suggested Levin check on the Honda Science Grant . An encroachment permit for Center Ithaca was requested by Peter Levatich of HOLT. Success of The Center renovation project depends on making The Center visable by erecting a canopy over the new enterance. The proposed canopy would encroach six feet into the fire lane at a height of nine feet . The Fire Chief would be conducting a test by driving a truck around a mock-up of the canopy. Consideration of the request would be made by the CAB after the results of the test and the Fire Chief's de- cision were received. Commons permits granted: Salvation Army Auxilary ticket sale, Center Pavilion, 4/25/$5 and 5/3/$5. Cornell Fraternity Bounce for Beats, if approved by Chuck Hulbert, T.C. Heart Fund Chairman, 4/13/$5. Commons permits denied: Jeffrey Edelstein, sale Of glass works, 5/3-4/$5. Alex Jacobovitz, permit to play marimba, on going. Jacobovitz can play without permit. • "An Equal Opportunity Employer with an Affirmative Action Program" April 5, 1985 Minutes - Page 2 Mayor's permits approved: Church of Latter - Day Saints ' Easter Egg Sale, Green peace info table, Nuclear Freeze info table, 4/6/85. Take Back the Night info table, 4/18/85. The request by The Take Back The Night for a rally to be held on 4/26/85 from 7:00 PM to 11 :00PM was challenged by the CAB. Deming to discuss with Mayor to see if hours can be changed to 7:00 PM to 10:00 PM, due to complaints re- ceived about last years rally. The D.P.W. request to install a bird chaser at the West end of the Commons was tabled until Jack Dougherty could come to the next meeting and discuss the issue in further detail . The Ithaca Festival Tentative schedule was handed out and the CAB requested that food vendor chairperson Antonia Demas appear before them at the next meeting. The Hotdog Cart owned by Louis Casseniti had a successful first week on the Commons. Miller will kindly store cart in Iszards. Directory Report Jon Meigs reported that old directory has been removed and a temporary one will be designed soon. The Bill Posting Procedure was discussed because of a complaint received re- garding a poster from The Haunt. Deming sending out and posting notices about correct procedure. Notices approved by City Attorney Stumbar. The Mayor's Conference, held in Ithaca on May 3 and 4, will have a Spouse's Activity on the Saturday that will focus on downtown Ithaca. Agda Osborn graciously offered her home as a historical site for afternoon tea. The Mayor requested that the CAB help to host the tea. The Next Meeting is on April 19, 1985 at 8:30 AM. Respectfully submitted, J an S. Deming • • ti,` OF 1� �' r1t r V= ip, 5t.t t-.1 .-% [-[� . '''Vi pppc � i /3 �co CITY OF ITHACA 1 OB EAST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF - TELEPHONE: 272-1713 ITHACA COMMONS COORDINATOR CODE 607 COMMONS ADVISORY BOARD MEETING April 19, 19$5 PRESENT: Crispin, Haine, Hilton, Lounsbery, Miller, Schlough, Sheikh, Stone, Underwood. EXCUSED: Hayes, Osborn OTHER: Jack Dougherty, Carol Spence The minutes of the April 5, 1985 meeting were approved. The DPW request for a bird chaser , to be. located at the West End of The Commons,was unanimously approved.; Carol Spence, representing Center Ithaca Merchants, requested use of Commons space for display of merchandise from stores located at the rear of The Center during renovation. Rio de Lana and Badner Galleries would like more visability during June, July, and August when their store entrances will be located off of the parking lot. Underwood stated that they would be limited to three requests for display only. Sales transactions would not be allowed. Old Business The Directory Committee report was given by Schlough; he showed a sample of a photographic process on acetate that would serve as a temporary listing. The directory will include a " you are here " notation. The photographic process is easy to update and reproduce so it can be used in several locations. It will be placed in the street side of the towers allowing room for a Commons event poster. The Committee requested input and suggestions from the community on the form of the permanent directory. The Amendment Committee report was given by Underwood, who stated that the review and update was in progress and would be completed soon. The Center Ithaca Marquee memo from Thys Van Cort was discussed. His recommendation that a four foot encroachment was acceptable was debated. Sheikh felt that, after seeing the Fire Chief's demonstration, the marquee could be a hazard. The CAB will make a decision after Peter Levatich presents the drawings for review. *Requests for Commons use must be made by each store individually. An Equal Opportunity Employer with an Affirmative Action Program" April 19; 19$5 CAB minutes continued The Take Back the Night Rally permit can not be limited to 10pm on April 26, because Richard Stumbar, City Attorney, said it could not be changed once issued. Underwood to talk to the Mayor about limiting time and amplification on future permits. New Business The Number of foot patrolmen on The Commons was decreased by the Police Department . Miller stated that they no longer patrol the ramp and the back of Iszards is covered with graffiti. Underwood and Miller to see Police Chief. A Curfew for Men poster with an official City seal was glued up all over the City. The Notice, issued by the fictitious Depart- ment of Rape Prevention, was declared a hoax by City Attorney Paul Bennett. The group responsible has not been identified. Commons permits granted: Hillside Children 's Garden Center bake sale, Center Pavilion, May 2. DIBA Sunshine Celebration, The Commons, May 17,1$, 1985. Mayor's permits announced: MADRE, literature table, May 4. Secretaria de Solidad por Chile, display, petition, and vigil, Center Pavilion, May 25, 1985. • Discussion : Saturday rallies create large crowds that interfere with pedestrian traffic on The Commons; Haine suggested that rallies be held in Bank Alley after 1pm on Saturdays. CAB agreed that this was a good solution, Deming to discuss with Mayor. Memo from Paul Bennett regarding permits for The Commons was distributed for review at the next meeting. Underwood announced that Crispin would chair the next meeting during her absence. The next meeting is scheduled for May 3 , 19$5 at 8 :30am. Respectfully submitted, .�X.I.CI can S. Deming 4. O�IT �'tttt CITY OF ITHACA 108 EAST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF TELEPHONE: 272-1713 ITHACA COMMONS COORDINATOR CODE 607 MEMO MAY 3 , . 19$5 TO: TOM HOARD, CITY OF ITHACA BUILDING DEPARTMENT FROM: JEAN DEMING, COMMONS COORDINATOR 54? • RE : REQUEST FOR PERMIT TO DEMOLISH CLINTON HALL THE COMMONS ADVISORY BOARD WAS POLLED ON MAY 2, 19$5 REGARDING THE NOTICE OF THE APPLICATION FOR A PERMIT BY DONALD LUCENTE FOR THE DEMOLITION OF 106-14 NORTH CAYUGA STREET ( CLINTON HALL ) . THE VOTE WAS: AGAINST: $, CRISPIN, HAINE, HILTON, OSBORN, SCHLOUGH, STONE, UNDERWOOD, LOUNSBERY. FOR: 2 , MILLER, SHEIKH. ABSTAINED: 1, HAYES. THE COMMONS ADVISORY BOARD RECOMMENDS THAT THE PERMIT FOR DEMOLITION' BE DENIED AND THE BUILDING BE RESTORED. cc CITY CLERK ANDREA LAZARSKI MAYOR GUTENBERGER "An Equal Opportunity Employer with an Affirmative Action Program" e q�' ~� ttt .��ITHttll yc��p�RA7E0 0/ u ci r A\ CITY OF ITHACA mIlAy 1 19850- 2 1 08 EAST GREEN STREET CITY CLERK'S OFF9C: Ithaca,�.Y ITHACA, NEW YORK 14850 OFFICE OF TELEPHONE: 272-1713 ITHACA COMMONS COORDINATOR CODE 607 COMMONS ADVISORY BOARD MEETING MAY 10, 1985 PRESENT : HAINE, HAYES, LOUNSBERY, MILLER, OSBORN, SCHLOUGH, SHEIKH, STONE, UNDERWOOD EXCUSED: CRISPIN ABSENT: HILTON OTHER: DEMAS, LEVATICH, MEIGS, REEVES, SPENCE, HOARD The minutes of the April 19, 1985 meeting were approved. THE CENTER ITHACA MARQUEE, in its modified form, was approved after a lengthy discussion. Hayes stated that it was going up anyway and requested a vote. The CAB asked for fire Chief Reeve 's opinion and he said it was a compromise that the Fire Department would have to live with. Schlough made a motion that the CAB accept the modified form. The vote was : in favor 6, against 2 ( Haine, Underwood ) , abstained (' Stone ) . Individual store signage was discussed, the regulations governing all individual signage. must comply with the city ordinance in general and the Center Ithaca rules included in the tenant leases. Spence to send signage information to CAB. Hoard commented that the City signage regulation is loose enough that control is limited. Chief Reeves requested that the current fire lane that runs up the south side of the Commons be legally designated the official fire lane. Underwood to meet with City attorney to look into the matter. THE ITHACA FESTIVAL was granted a permit after Spence and Demas gave a full report on the events and food vendors. This year all festival participants will be Tompkins County residents. Seventeen Charitable organizations will participate as food vendors. The rules are designed to protect the Commons and surrounding areas and will be strongly inforced. The CAB requested that the Festival Committee return the Commons to them in the same condition that it was when given to them. THE DIRECTORY COMMITTEE submitted a capital improvements program project request for 1986-1991. The temporary directory will be in place in 1985• THE AMMENDMENTS COMMITTEE reported that the committee will be meeting to complete their project soon. Official records will be checked to make sure everything is properly recorded. "An Equal Opportunity Employer with an Affirmative Action Program" CAB MEETING MINUTES MAY 10, 1985 continued THE REFUSE COLLECTION SCHEDULE on Thursday/Friday was checked into by Stone. Mr. Dougherty told Stone that there was no feasible way to change the refuse collection schedule. THE DEMOLITION PERMIT REQUEST for Clinton Hall was discussed, Stone said that there was no way the current owners would restore the building. The CAB vote taken on May 2, 1985 was: IN FAVOR of demolition 2, AGAINST 8, ABSTAINED 1. NEW BUSINESS PERMIT REQUESTS GRANTED: Police Activity Weekend, June 21&22 - 10AM to 6PM. PERMITS DENIED: CORNELL Reunion Community Committee ( The Ithaca Journal ) The Journal needs to be notified that if they list The Journal as the sponsoring organization and responsible for insurance,a permit for Commons use on June 15, 1985 will be granted. DIBA REQUEST FOR SUNSHINE CELEBRATION SIGNAGE was granted on a one time use of the display panel where the directory was. The three towers will be used the week of May 13-19 1985. A MEMO FROM RICH STUMBAR REGARDING RAFFLES stated that raffles with-in the City are illegal . THE NEXT MEETING WILL BE MAY 17, 1985, AT 8:30 AM IN THE CONFERENCE ROOM, 3RD FLOOR OF CITY HALL. Respectful) submitted, Jean S. Deming ITI,,,,, Q b -- ,ORATE_ c_ MAY 2 2 1985 or" cm CMS OffleE CITY OF ITHACA /4 10B EAST GREEN STREET 'Q ITHACA, NEW YORK 'I 4850 CV N OFFICE OF TELEPHONE: 272-1713 ITHACA COMMONS COORDINATOR CODE 607 COMMONS ADVISORY BOARD MEETING MAY 17, 1985 PRESENT: CRISPIN,HAYES,HILTON,MILLER,OSBORN,SCHLOUGH,UNDERWOOD EXCUSED: HAINE,SHEIK,STONE ABSENT : LOUNSBERY OTHER: DEITRICK,MEIGS,SCHULER,SPENCE The minutes of the May 10, 19$5 meeting were approved as written. CENTER ITHACA SIGNAGE DESIGN CRITERIA of merchant tenants was reviewed by Spence. Meigs noted that Section III (page 2 ) of the design criteria did not meet the City ordinance because the horizontal signs above the door and the locations indicated for logos and other signs exceeded the limit of two per store front . Underwood suggested that Spence work with the Building and the Planning Departments to meet regulations and to work out regulations for Green Street signage that would avoid clutter and coordinate the back signage with the front. Spence also requested permission for a temporary mural—sign to be placed on the side of The Center facing the alley. The sign would contain pastel colors, imagery, and lettering; the size would be 16 inches in height and be one half the length of the alley. Meigs stated that the size of the sign exceeded City regulation and suggested that the mural section and the three store names be done in such a way that the units would meet regulation. By using a mural section and three individual signs, all placed very close together,the one sign look can be achieved and the signage would comply with regulations. Hilton moved to give approval to put up the temporary signage. All voted in favor of the temporary signage request for the months of July and August. CLEVER HANS BAKERY REQUEST FOR TABLES AND CHAIRS ON THE COTTONS during the summer renovation period was made by Spence. Temporary quarters and the lack of air conditioning has made enjoyable dining an impossibi- ity for Clever Hans customers. Due to the location of the bakery on the South side of The Commons it is impossible to put tables directly adjacent to the store front because they would be in the fire lane. Spence ask the C.A.B. to permit the use of three small metal tables and six chairs in the area of the planter wall directly opposite Clever Hans Bakery. Underwood stated that to create this situation for just one business, no matter the circumstance, would be unfair and lead to complications and problems with other restaurants. The request was voted down by a vote of 3 FOR and 4 AGAINST. An Equal Opportunity Employer with an Affirmative Action Program" C.A.B. minutes of May 17,19$5 meeting continued ITHACA CENTER SIGNAGE was discussed further by Meigs and Deitrick. As The Center becomes a more conventional building design The C.A.B. should establish its own standards and guidelines or consider amending the City ordinance. Deitrick stated that the only control we have at present is to put pressure on the owner or the architect. Underwood suggested that C—DOT be reactivated. NANCY SCHULER FROM THE SCIENCE CENTER requested permission to put down several cloth tape arrows on The Commons on Saturday May 1$, to guide the public to the Science Center for a special event. Permission was granted to do so with Schuler and The Science Center taking responsibility for clean up. THE DEWITT MALL MERCHANTS REQUEST FOR SIGNAGE ON THE WEST TOWER was turned down because it would create clutter. The Mall will be listed in the temporary and permanent directory in all three towers. . All signage or notions for businesses and business groups will be in directory listings only. OLD BUSINESS COMMONS USEAGE POLICY AND PERMIT PROCEDURES are being reviewed by the City attorney, Paul Bennett. He suggested that The C.A.B. work out a system that would regulate the free flow of pedestrian traffic and still provide the public the right to speak and the right to an audience. He also requested that The C.A.B. develop new rules for use of the Center Pavilion and work out a plan for the Bank Alley speakers corner that Haine had suggested. A well out—lined discssion will take place at the next meeting. NEW BUSINESS MAYOR'S PERMITS REVIEWED: Right to Life, Norbert Schickel III, the West End Pavilion and The Center Pavilion for Saturday June 1, 1985. JUNE MEETING SCHEDULE : Deming requested that the June 7, 19$5 meeting be changed because it was the first day of the Ithaca Festival and her duties would not allow her to be present at the meeting. The Meeting was scheduled for May 31, 1985. THE NEXT MEETING WILL BE HELD ON' FRIDAY MAY 31, 19$5 AT $:30 AM. Respectful y submitted. can S. Deng°71E441C2///P VPm °■ f`0 JUN 51985 ......i0 CITY CLEM'S NFFIC€ Ithaca, N.Y. CITY OF ITHACA �, 1OB EAST GREEN STREET /�-�.; ITHACA, NEW YORK 14850 I OFFICE OF TELEPHONE: 272-1713 ITHACA COMMONS COORDINATOR CODE 607 COMMONS ADVISORY BOARD MEETING MAY 31, 19$5 PRESENT : HAINE, HAYES, HILTON, OSBORN, SCHLOUGH, SHEIK, STONE, UNDERWOOD. EXCUSED: CRISPIN, MILLER. ABSENT: LOUNSBERY. The minutes of the May 17, 19$5 meeting were approved as written. THE COMMONS USEAGE POLICY AND PERMIT PROCEDURES were reviewed in an effort to revise both the Commons permits and the Mayor's permits. Frequent rallies and demonstrations, held during the Sat urday business hours, at the Center pavilion and the CVS pavilion have created pedestrian traffic jams that interfere with normal activity. It was noted that groups with Mayor's permits are usually the ones that create the problems. The following suggestions were made : Have Tony Egner see if a multi-purpose podium could be designed for Bank Alley so rallies etc. could be held after 1:00 pm, closer regulation of amplification, limit time and number of uses of pavilion, rely on noise ordinance for level of sound, adjust Mayor's permit so it is similar to Commons permit regulations.Unrierwood to consult with Mr. Egner. Deming to meet with Paul Bennett. A SIGN ORDINANCE FOR NEW BUSINESSES was discussed because of the problems that have occured with the Center Ithaca renovation. Underwood to talk to Jon Meigs about incorporating a Commons sign ordinance into the existing ordinance. THE DIBA CRAFTFAIR was given a permit for July 6, 19$5 and also given permission for space for 15 additional booths. This will increase the number of exhibtors to 10 and the income to The ( 7c'.) City to $490.00. Deming to assist Bard in the selection of the additional spaces. THE C.A.B. BUDGET PREPARATION will be done on June 25, 19$5 at gam by Underwood, Schlough, and Deming. THE NEXT MEETING WILL BE ON JUNE 21, 19$5 at $:30 AM. Respectfully submitted, Jean S. Deming An Equal Opportunity Employer with an Affirmative Action Program" k• • .. ITHq" ' tt'l Ili"�e_,17iil-! it•y�k•_—rte' •.l��f 0. E =- DRAT ,_: CITY OF ITHACA 108 EAST GREEN STREET ITHACA, NEW YORK 14950 OFFICE OF TELEPHONE: 272-1713 ITHACA COMMONS COORDINATOR CODE 607 COMMONS ADVISORY BOARD MEETING • JUNE 21, 19$5 PRESENT: CRISPIN, HAYES, LOUNSBERY, MILLER, OSBORN, SCHLOUGH, SHEIKH, STONE, UNDERWOOD. ABSENT: HAINE, HILTON. OTHER: MACBETH, MEIGS, TRUE. The minutes of the May 31, 19$5 meeting were amended to read, THIS WILL INCREASE THE NUMBER OF EXHIBITORS TO 22. The minutes were then approved as amended. THE ITHACA FESTIVAL '$5 REPORT was given by Deming; the three day event went very well. The Commons was left in excellent condition, the crowds were very orderly, the outdoor cafes were a success, the entertainment was appropriate for site, the organization was excellent, and people had a very enjoyable time. Miller and Hayes commented that it was bad for their business, Schlough said his was not affected and the event was a good and festive one. Sheikh said it was a fan- tastic party for the people of Ithaca. It was agreed that the Festival is an important community event and the C.A.B. should work with City officials now to guarantee the Festival appropriate sites for the various events. Downtown can not be the only Festival site; parks must be available for Festival '$6 , especially for the Band Day. A REQUEST TO HAVE THE SOUTH LANE OF THE COMMONS DESIGNATED THE OFFICIAL FIRE LANE will be made by the C.A.B. to the Fire Depart- ment and the D.P.W. PARKING SIGNS FOR THE RAMP GARAGES were discussed by the merchant members of the C.A.B. . It was noted that signage is needed to direct people to the location of the ramps and to make them aware of the one hour free parking. Stone to talk to the D.P. W. about signs for parking ramps. SUMMER ACTIVITIES ON THE COMMONS were reported by Deming. The Ithaca Times featured a nice article by Mark Schultz highlighting the SU1MER ACTIVITIES SCHEDULE. Diming to try and relocate garbage drop points on Thursday evenings so the trash bags etc. do not interfere with the Concert Series locations. An Equal Opportunity Employer with an Affirmative Action Program' June 21, 19$5 C.A.B. minutes continued CENTER ITHACA SIGNAGE REGULATIONS are being adjusted by Carol Spence, with the help of Jon Meigs, so that they comply with the existing City regulations. D.I.B.A. REQUEST TO EXPAND THE SIDE WALK SALE to include Thursday was given. The sale will be held on August 1,2,and 3 . Underwood asked that merchandise on The Commons be limited to Side Walk Sales and not other events. Sheikh said that D.I.B.A. marketing committee was re-evaluating events to concentrate more on animated marketing/retailing and not repeat the merchandise on The Commons as done for Sunshine Celebration. The C.A.B. agreed to allow a three day sale. PERMIT REQUESTS GRANTED * Rio de Lana was given a permit to have a display cart on The Commons on Saturdays during the Ithaca Center's renovation. THIS SPECIAL PERMIT IS A REVOKABLE, PERMIT GRANTED DUE TO AN EXTRAORDINARY SITUATION THAT HAS PLACED RIO DE LANA IN A STATE OF EXTREME HARDSHIP. The cart will be located on the South side of The Commons, out of the fire lane and opposite the alley that runs between Center Ithaca and the Home Dairy. The cart will be used for display purposes only and will be set up between the hours of 10am and 4pm and be attended to by a Rio de Lana employee. * The American Cancer Society, Jail A Thon fund raising event to be held on the Center Pavilion on July 30, 31, and August 1, 19$5 from l0am-4pm. * Federation of Women 's Organizations, Inc. Flare Sales near Charjan's on Sat. June 29 and Wednesday July 3 from loam to * $pm. Herbert F. Johnson Museum , Articipation, a free and open three day event in which the public can create wearable art . Use of Center Pavilion on July 11,12,13 from 12 noon to 3pm. * Tompkins County Senior Citizen 's Council, Senior Celebration on the Commons on Saturday September 14, from gam to 4pm, use of most of the Commons. THE JULY MEETING SCHEDULE was discussed; due to the July 4th holiday and Board members vacation schedules it was decided that one meeting in July would be held on the 12th and another called only if necessary. THE NEXT MEETING IS FRIDAY JULY 12 AT $:30 AM. Re pec f 11 submitted, LiW47J an S Deming COE CITY OF ITHACA 1 08 EAST GREEN STREET (ITHACA, NEW YORK 1 4850 OFFICE OF 7 /1/. (' /. TEIEP NE: 272-1713 ITHACA COMMONS COORDINATOR �' CODE 607 AUGUST 19, 1985 DEAR COMMONS ADVISORY BOARD MEMBER: A QUORUM WAS NOT PRESENT ON AUGUST 16, 1985. ENCLOSED IS A COPY OF THE AGENDA FOR YOUR INFORMATION; THESE ITEMS WILL BE INCLUDED AT THE NEXT MEETING THAT WILL BE HELD ON SEPTEMBER 6, 1985 AT 8:30AM. AN ADDITIONAL NOTICE WILL BE MAILED TO YOU THE WEEK BEFORE. THERE ARE SEVERAL ITEMS THAT REQUIRE ACTION, I HOPE THAT YOU WILL BE ABLE TO ATTEND. SINCERELY YOURS, AN S. DEMING COMMONS COORDINATOR "An Equal Opportunity Employer with an Affirmative Action Program" ( isuuintr7, �' YO 9 UM 0 m A ORATEO_= CITY OF ITHACA • 108 EAST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF TELEPHONE: 272-1713 ITHACA COMMONS COORDINATOR CODE 607 AUGUST 16, 1985 COMMONS ADVISORY BOARD MEETING AGENDA Approval of the minutes of the June 21, 1985 meeting 1986 Budget request review Parking up-date --- STONE Side walk sales --- comments, problems , future Up-date on requests in the attorney's office Request from Louis Cassaniti Request from Tompkins County Senior Citizens Council Sept 14 Request for Tower space --- Common Council , D.P.W. Ithaca Center Signage up-date Outdoor dining August/September meeting schedule New business Adjournment An Equal Opportunity Fmpinynr with an Affirmative Action Program" - 1,.% !ice t`lf 0.14 r, ,!„,, ApORATSO_-- › d CITY OF ITHACA ir` -� grpf X1985''" 9 •1 OS EAST GREEN STREET �tTV Cl RK'S t r �'�� ITHACA, NEW YORK 14850 1th2C3,E� Y OFFICE OF TELEPHONE: 272-1713 ITHACA COMMONS COORDINATOR CODE 607 COMMONS ADVISORY BOARD MEETING SEPTEMBER 6, 1985 PRESENT: CRISPIN, HAINE, HAYES, LOUNSBERY, MILLER, OSBORN, SCHLOUGH, SHEIKH, STONE, UNDERWOOD. ABSENT: HILTON. OTHER: CARR, COSENTINI , EDSALL, MAYOR GUTENBERGER. The minutes of the June 21 , 1985 meeting were approved as written. THE ENFORCEMENT OF COMMONS RULES AND REGULATIONS WAS DISCUSSED BY POLICE OFFICER CARR. He stated that an overall relaxed attitude toward the rules on The Commons makes enforcement very difficult. Areas of concern are: bicycle riding, bicycle parking, children playing in the fountain, litter from weekly newspapers , trash in open containers, loitering, and stray dogs. Carr suggested that bicycles be banned from The Commons and all bike racks be moved to the perimeter and located near the entrances to The Commons. Commons residents should be issued permits that would allow them to walk their bikes across. Board members and Edsall and Cosentini commented on the above problems. It was agreed that there were problems and that action should be taken. Suggestions were made to: re-evaluate the rules and regulations,request more police presence on The Commons , educate the community, more actively enforce the rules and regulations , and develop a public relations and information campaign that would inform students and new-comers at the beginning of the academic year. A Commons Rules Committee was created by Underwood and approved by the C.A.B. Underwood appointed: Crispin, Schlough, and Sheikh. USE OF TOWER SPACE WAS REQUESTED BY: COMMON COUNCIL for posting meeting notices and agendas. A section of The Commons notice board was allocated to Common Council for posting 3 inch by 5 inch notice cards that would be left in The Commons Coordin- ator's mail box. THE PARKING, TRAFFIC, AND TRANSIT COMMITTEE will be given space in both the Temporary and the Permanent directory for listing parking lots and ramp garages located in The Downtown area. THE UNITED WAY was given permission to put their sign above the Time/Temperature Clocks during their campaign from Sept. 10 - Nov. 10, 1985. • STONE REPORTED THAT PROGRESS WAS BEING MADE WITH SIGNAGE FOR PARKING LOCATIONS and that The Parking, Traffic and Transit Committee was looking into ways of handling a discount for traffic tickets issued for parking meter violations that were paid within 24 hours. This issue will be discussed further at the P.T.& T. MEETING ion September 11, 1985. D.I.B.A. representatives to be notified of meeting. . "An Equal Opportunity Employer with an Affirmative Action Program" COMMONS ADVISORY BOARD MEETING SEPTEMBER 6, 1985 continued. . SIDE WALK SALE DAYS WERE REVIEWED,all agreed that the three day event went well and added to the Summer event schedule on The Commons. It was recommended that the D.I.B.A. request the use of electricity on next year's permit application and that the City charge a fee of $10.00 total for the three day event. THE 1986 BUDGET REQUEST WAS REVIEWED BRIEFLY WITH ALL BOARD MEMBERS RECEIVING AN EDITED VERSION with the exception of Underwood and Schlough who,as Budget Committee members , reviewed and approved the request in August. Haine noted that the request for $5,000 for a Commons brochure should be well documented and defended to pass approval of the Common Council 's Budget and Administration Committee. CRISPIN REQUESTED THAT THE D.P.W. BE ASKED FOR MORE GARBAGE CANS ON THE COMMONS and that the plastic barrels used for large events be removed more promptly. THE NEXT MEETING WILL BE ON FRIDAY SEPTEMBER 20, 1985 AT 8:30AM. THE MEETING WAS ADJOURNED AT 9:48AM Respectfull submitted, Akan S. emi ng4'44 / Commons Coordinator 4 IT1�q 10I'0Nall s ym1 ‘S. AT• .. ..�� /i4) CITY OF ITHACA ` \'‘1 08 EAST GREEN STREET C RICE' ITHACA, NEW YORK 14850 9 SEP ?O 1985 OFFICE OF CITY CLERK'S OFF f iLEPH• : 272-1713 ITHACA COMMONS COORDINATOR Ithaca, N." CODE 607 COMMONS ADVISORY BOARD MEETING '41 SEPTEMBER 2D, 1985 PRESENT: CRISPIN, HAYES,' LOUNSBERY, OSBORN, SCHLOUGH, STONE, UNDERWOOD. EXCUSED: MILLER, SHEIKH. ABSENT: HAINE, HILTON. The minutes of the September 6, 1985 meeting were approved as written. THE AMENDMENT COMMITTEE REPORT was given by Underwood. She said that an extensive review of The Commons Rules and Rules of Procedure was in progress and that upon completion of the amending process the results would be brought to the C.A.B. for approval .and then presented to Common Council . THE PARKING REPORT was given by Stone who stated that the Parking, Traffic and Transit Committee of the B.P.W. was considering a first time parking meter violation forgiveness policy. Whatever action is taken it would have to be City-wide and not just for Downtown. The P.T.T. Committee recommendation must go before the B.P.W. for approval and then to Common Council . THE COMMONS RULES COMMITTEE had not met yet but members Crispin and Schlough have been talking to members of the community and gathering information. They reported many calls and comments regarding the following: more bicycle racks on the perimeter of The Commons , better signage listing rules , more police officers , better enforcement, need for public information campaign, need to speak to Police Commissioners ; Stone reported receiving many calls in favor of not allowing bicycles. A clarification of the rules is necessary; there are questions about amplified sound and procedures of rules enforcement. THE REVISED DESIGN CRITERIA FOR SIGNAGE OF TENANTS IN CENTER ITHACA 5/15/85 was reviewed by Jon Meigs. He reporter to Deming t at it was acceotaile But al potential for misunderstandings by tenants. Meigs discussed these possibilities with SPENCE. THE TOMPKINS COUNTY SENIOR CITIZENS CELEBRATION, held on 9/14/85 ,was very successful . Agda Osborn was thanked for doing an outstanding, job of representing the City of Ithaca and The Commons Advisory Board with her uplifting speech on senior citizens and their contributions to the community as volunteers. An Equal Opportunity Employer with an Affirmative Action Program" Commons Advisory Board Meeting, September 21, 1985 continued. . . A MEETING ON TRASH COLLECTION ON THE COMMONS is scheduled for 9/23/85 in Mr. Dougherty's office. The C.A.B. members suggested the following: trash should not be allowed on The Commons until at least 4:30PM, find off Commons places to store trash ( back alleys , dumpsters , or storeage units ) , support a major change in the Monday/Thursday pick up schedule. Deming to attend meeting and report on October 4, 1985. THE DESIGNATION OF THE SOUTH LANE OF THE COMMONS AS THE OFFICIAL FIRE LANE was approved by the C.A.B. and will be sent as a resolution to Common Council . The Fire Department and The Department of Public Works will also send resolutions to Common Council as soon as a few details are worked out. PERMIT REQUESTS APPLE HARVEST WEEKEND co-sponsored by D. I .B.A. and The City of Ithaca,to be held on October 11,12,&13, during business hours , The Commons. APPROVED. HALLOWEEN PARADE & PARTY co-sponsored by D. I .B.A. and The City of Ithaca, to be held on October 31, 1985 from 5PM-7PM, The Commons and Center Pavilion. APPROVED. PERMISSION TO POST IN TOWERS BY OUT-OF-TOWN NOT FOR PROFIT ORGANIZATIONS was denied because the posting rules state community organizations . • THE OCTOBER MEETING SCHEDULE was set for Friday October 4 and Friday October 18 at .8:30AM. THE NEXT MEETING IS ON FRIDAY OCTOBER 4, 1985 AT 8:30AM. Respectf 1 s mitted, k J n S. D ming ommons ordinator monwoll fit 1Jk!!04 d� r r / \ i� ! . �n r� 4 1/ '�RAYEO_= a f "� /- �s, 1985 • CITY OF ITHACA 1' tTrcac ,tsot�acL �� Ithaca,N.Y. 108 EAST GREEN STREET /)N ITHACA, NEW YORK 14850 <J� OFFICE OF ' TELEPHONE: 272-1713 ITHACA COMMONS COORDINATOR CODE 607 COMMONS ADVISORY BOARD MEETING OCTOBER/4, 1985 PRESENT: CRISPIN, CUMMINGS ( for HAINE ) , LOUNSBERY, MILLER, SCHLOUGH, SHEIKH, STONE, UNDERWOOD. EXCUSED: HAINE, HAYES, OSBORN. ABSENT: HILTON OTHER: CASSANITI , DOUGHERTY. The minutes of the September 20, 1985 meeting were approved as written. THE 1986-91 CAPITAL BUDGET REQUEST FOR $105,000 FOR A COMMONS REPAIR PROJECT was discussed by Jack Dougherty. He would like to implement a plan that would allocate an additional $20,000-$25,000 per year to the regular Commons maintenance budget that would, over a period of 4-5 years, take care of the repairs listed in the capital budget request. He stated that a " catch up and then maintain " program is the most realistic approach to the repair project. The Commons Advisory Board will do a walking tour on November 1, 1935 with Mr. Doughtery and Mr. Edsall and then prepare a prioritized list of repairs needed. Many comments were made about the lighting on The Commons no longer being adequate because the trees have grown creating shadows and blocking the light. Dougherty suggested that a lighting study be done. LOUIS CASSANITI , OWNER OF THE LOUIS'S GOURMET HOT DOG VENDING CART, reported that he had a good Spring/Summer season on The Commons and that he will be applying for a permit for the Spring/Summer season of 1986. THE RULES COMMITTEE CHAIRMAN, CRISPIN , reported that the committee was meeting at 11:00 AM on October 4th. Individual members have been gathering information and reported that the major concern was bicycling and lack of police presence on The Commons. THE AMENDMENT COMMITTEE CHAIRMAN, UNDERWOOD, reported that The Commons Operations Manual/Rules of Procedure were adopted by Common Council and offically placed in The Charter. The Commons Operations Manual is being retyped and placed on a disc to make the revision process easier. Commons assembly permits for political and religious purposes will return to the control of The Mayor's office. THE PARKING, TRAFFIC, AND TRANSIT COMMITTEE REPRESENTATIVE, STONE, reported that the quick fix is not possible because of the way traffic ticket records are kept. An alternate plan will be developed by Stone who is not ready to give up on finding a solution. "An Equal Opportunity Employer with an Affirmative Action Ptnntan; -''"COMMONS ADVISORY BOARD MEETING, October 4, 1985 continued. . . . THE DIRECTORY COMMITTEE REPORTED that Jeanette Rausch, a senior Civitas worker from Cornell University, is working with Meigs to prepare the up-dated directory listings. Rausch will be with The Planning Department until May and will be available to assist in several Commons projects. THE TRASH COLLECTION ON THE COMMONS was discussed at the D.P.W. Streets and Facilities Committee meeting on October 2. The Committee will present a plan to the B.P.W. that will require cardboard boxes to be knocked down and bundled and then taken to drop points on the perimeter of The Commons for pick up by Ithaca Recycles. Notices will be sent to Commons merchants and residents requesting that garbage and trash be taken out after 4:30PM. THE DESIGNATION OF THE OFFICIAL FIRE LANE has been delayed until the reinforcement of vaults under The Commons can be documented and the old maps corrected to show the proposed revision. AN AMENDMENT TO CAB REGULATIONS FOR PUSHCARTS that allowed up to a four month extention of a six-month permit was discussed and sent to City Attorney Stumbar for review. Underwood will report at the November 15, 1985 meeting and the Committee will continue discussion at that time. THE CENTER ITHACA RE-OPENNING was discussed and The Commons Adisory Board appointed Weikh and Haine As CAB representatives to the re-openning event committee. The CAB agreed that it was important that City events be scheduled in the Atrium so that The City retains the right to use the Atrium space for public events. PERMIT REQUESTS THE LANSING APOSTOLICS requested use of The Commons from 11 :OOAM-2:OOPM every Sunday to deliver their religious messages. Underwood to discuss with City Attorney Bennett who is revising The Commons Assembly Permits. THE T.C. CHAMBER OF COMMERCE TOURIST COUNCIL is looking for new members. Haine and De nmDe g current-Ty representing TFie City. The CAB agreed that they were adequately represented. JON CRISPIN WILL CHAIR THE NEXT MEETING ON FRIDAY OCTOBER 18, 1985 AT 8:30AM The meeting was adjourned at 10:27AM '; •ectfullje su fitted, ' an . ;;-min /Commons Coordinator l Ti prquits \K-% �qA•..... �0 CITY OF ITHACA =y OCr 1 08 EAST GREEN STREET ■ urTY CLERK'S X1985,, 2 ITHACA, NEW YORK 141350 `\ Ithaca, PEKE OFFICE OF N r T IONE: 272-1713 ITHACA COMMONS COORDINATOR �� !' CODE 607 COMMONS ADVISORY BOARD MEETING • %N OCTOBER 18, 1985 PRESENT: CRISPIN, HAYES, LOUNSBERY, SCHLOUGH, SHEIKH, STONE. EXCUSED: OSBORN, UNDERWOOD. ABSENT: HAINE, HILTON, MILLER. The minutes of the October 4, 1985 meeting were approved as written. THE RULES COMMITTEE CHAIRMAN, CRISPIN, REPORTED that some rule changes were needed and that education and enforcement were necessary to make the overall plan work. Bicycles appeared to be the number one problem. It was suggested that no bicycles , skateboards and dogs symbols be placed on the new directory boards. To improve the atmosphere of The Commons it was recommended that the lighting study be done and the proposed purchase of the bird chaser be followed up on. The C.A.B. suggested that a concise statement of The Rules Committee's findings and possible solutions be put in agenda form for a November meeting of The Rules Committee and The Board of Police Commissioners. THE AMENDED TRASH COLLECTION REGULATIONS WERE APPROVED BY THE B.P.W. , see attached sheet. Hayes , Schlough and Sheikh objected to the regulation requiring cardboard boxes to be flattened, folded and tied and then placed at designated locations . Deming expressed disappointment that objections were not raised in previous C.A.B. discussions of the matter. She said that cardboard boxes are a major problem because they are used for garbage by merchants and passers-by. Also closed boxes filled with packing materials are frequently dumped by people leaving the bars and restaurants late at night. Eliminating the boxes is the first step in improving the atmosphere of The Commons and the beginning of what could eventually be a trash free Commons. Deming will go on a trash collection with Jim Kelly on October 22 to gain more information about the collection process. Schlough volunteered to gather information to see if other solutions are possible. A special trash collection will be made on October 31 ( Halloween ). All trash that is out by 2:30 PM will be picked up by 5:00 PM. The rest of the trash must not be placed outside until after 8:30 PM for regular pick up. There will be a Halloween parade and party on The Commons from 6:00 PM untill 8:00 PM. THE REGULATIONS GOVERNING THE USE OF THE ATRIUM IN CENTER ITHACA WERE READ. A committee made up of: G. Gesslein, S. Goldberg, E. Holman , T. Van Cort, and Sheikh was appointed by Mayor Gutenberger on June 22, 1984. Sheikh remembers The Center Ithaca Atrium Redesign Committee meeting but there is nothing in writing that can be found and no evidence that the report that was requested by The Mayor was ever done. An Equal Opportunity Employer with an Affirmative Action Program" COMMONS ADVISORY BOARD MEETING, OCTOBER 18, 1985 continued. . . CENTER ITHACA ATRIUM continued Crispin instructed Deming to write a letter to Stan Goldberg congratulating him on the progress of the Ithaca Center renovation and requesting a meeting with him in the atrium following the Commons maintenance inspection tour on November 1, 1985. THE NEXT MEETING IS ON NOVEMBER 1, 1985 AT 8:30 AM, Meet at the FLAG POLE on The Commons for the tour with Jack Dougherty. The meeting adjourned at 9:22 AM Respectful,Jy submitted, Jean S. Deming CommonsCoordinator COMMONS TRASH AND REFUSE COLLECTION AMENDMENT October 9, 1985 B.P.W. minutes Commons Trash and Refuse Collection By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, staff, the Commons Coordinator and the Commons Advisory Board are concerned with the appearance of the Commons , and WHEREAS, the placement , type , and condition of material being set out for collection vary drastically affects said appearance ; now, therefore , be it RESOLVED, That the following changes and additions be made to the City of Ithaca Municipal Code : • Chapter 272 GARBAGE, TRASH AND WEEDS Section 272. 9 Collection Regulations Subdivision A. Items accepted for collection Change item f to read: • f. Pasteboard is cardboard shipping containers which have been flattened, folded and tied. Add Subdivision E. E. Primary Commons a. All flattened, folded and tied pasteboard generated on the primary Commons shall be placed separately at designated locations only. Such locations shall be designated by the Superintendent of Public Works . b. All other material as described shall be placed as noted in Section 272. 9, A. ,'a . , 2 (in plastic bags only) . c. Material to be collected on the primary Commons shall be placed out after 4: 30 p.m. on the day prior to the collection day and before 4: 00 a.m. on the day designated for collection. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously ;As„,,.. ... a i ..mss 01 '.�_c -y� Malin( ,, _ :O / ° 36... Yr' 0 . 0,1x,,, ... ”= (MATE_ = . a -, u� iE. 1185 1 CITY OF ITHACA s cC Ithaca, N. Y. 108 EAST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF ITHACA COMMONS COORDINATOR / W TELEPHONE 272-1713 �- CODE 607 COMMONS ADVISORY BOARD MEETING NOVEMBER 1, 1985 PRESENT: CRISPIN, MILLER, OSBORN, SHEIKH, STONE, UNDERWOOD. ABSENT: HAINE, HAYES, HILTON, LOUNSBERY, SCHLOUGH. OTHER: ADLEMAN, DATZ, DOUGHERTY, EDSALL, EGNER, GARDNER, RAUSCH. THE COMMONS MAINTENANCE WALKING TOUR WAS LED BY ADLEMAN, EGNER, AND DOUGHERTY. The following were discussed: LIGHTING trim trees, replace burned out light bulbs, have NYSEG check foot candle levels , if necessary increase bulb wattage, add more light fixtures to the existing lamp poles. TREES trim, replace dead, treat diseased, use lower growing ornamental trees , mulch, trim grates at bases where needed, some grates and skirts at bases need replacing. SHRUBS feather pruning instead of sculpting, mulch , replace where needed. FLOWERS 1 ,500 tulip bulbs have been planted for Spring. WOODEN BENCHES will be refinished for Spring CONCRETE repair cracked patio blocks, smooth out ridge that runs from Center Ithaca past Iszard's to the East End. FOUNTAIN problems discussed,no solutions given. A VISIT TO THE CENTER ATRIUM AND MEETING WITH STAN GOLDBERG AND CAROL SPENCE FOLLOWED THE TOUR. The C.A.B. reviewed the resolutions stated in The Common Council minutes of March 15, 1984 that pertain to the Atrium and open-space agreement. Goldberg and Spence gave the C.A.B. an update on the renovation, a tour and refreshments. Goldberg stated that brown bagging would be allowed in the food court area. Underwood will reactivate the Atrium Re-design Committee appointed by Mayor Gutenberger. A person must be appointed to represent the C.A.B. in Elva Holman's place on the Atrium Re-design Committee. THE MINUTES OF THE OCTOBER 18, 1985 MEETING WILL BE CONSIDERED FOR APPROVAL AT THE NEXT MEETING. THE NEXT C.A.B. MEETING WILL BE HELD ON FRIDAY NOVEMBER 15, 1985 AT 8:30 AM IN THE COMMON COUNCIL CHAMBERS, CITY HALL. Respectfuli s bmitted, C, 4 A4,,/,. 1 .di34W..�c( J an S. D ming ommons Coordinator "An Equal Oppor+unity F',r' ynr\±nth an Atfi rnativE Action Prrigrant UN' . j4i\1 4 e� CITY OF ITHACA DtC;? 5�` 'y Ctt� CLERad.t' 1P 1 0B EAST GREEN STREET �t�3�C2. .V,`� ITHACA, NEW YORK 14850 ! \ f OFFICE OF TELEPHONE' 277-1713 ITHACA COMMONS COORDINATOR '� J CODE 607 COMMONS ADVISORY BOARD MEETING DECEMBER 13 , 19$5 PRESENT: HAYES, OSBORN, SCHLOUGH, SHEIKH, STONE, UNDERWOOD. ABSENT: HILTON. EXCUSED: CRISPIN, HAINE, LOUNSBERY, MILLER. OTHER: LOUIS CASSANITI The minutes of the November 15, 19$5 meeting were approved as written. PUSH CART VENDOR, LOUIS CASSANITI, REQUESTED an extension of the six month push cart vendor permit and a change in the location of one of the designated push cart sites. The request was submitted in the form of a resolution drafted by ROBERT HOLDSWORTH. CHAIRMAN UNDERWOOD had been notified that the " Follow Your Nose Push Cart " suit against The City of Ithaca had been dropped. This action allowed the C.A.B. to consider the change in the push cart regulations. The Holdsworth resolution was reviewed and discussed by the board. In fairness to all future permit applicants, a motion was made to allow a six month permit holder in good standing the opportunity to extend his/her permit for an additional two months. The extension will be granted if 1. The permit holder submits a written request to The C.A.B. 30 days before the six month permit expires. , 2 . No direct competitor applies for a six month permit for the upcoming season. 3 . The permit holder agrees to pay the two month rental fee at the time permit is extended. The C.A.B. voted unanimously in favor of the motion ( 6-0 ) . Location ( e ) was discussed by The Board; it was agreed that this location next to The Norstar Bank and adjacent to planter # 13 was congested and often affected by weather conditions. A motion was made to change location ( e ) to a point directly in front of the tree grove that is located opposite the Center Pavilion. This point is located between the tree at the south-west corner of the grove and the tree directly north of that corner. When this location, on occasion, is needed for a performing space by The C.A.B. the permit holder will be asked in advance to vacate this location and use the site on the west side of the Norstar Bank Building adjacent to planter #13 . The C. A. B. voted unanimously in favor of the motion ( 6-0 ) . A.•Fm,nI(`rr^,t ' r.,, _ .:. A"'rnativn Action Ptnavn December 13 , 19$5 COMMONS ADVISORY BOARD meeting contiuned THE AMENDMENTS TC THE ITHACA COMMONS OPERATIONS MANUAL AND ITHACA COMMONS RULES OF PROCEDURE were presented to The Board By Committee Chairman Underwood for approval and referral to the Charter and Ordinance Committee of Common Council. A motion was made to approve and refer the amendments as presented. The C.A.B. voted unanimously in favor of the motion ( 6-0 ) . THE ATRIUM REDESIGN COMMITTEE MET ON NOVEMBER 1$, 19$5 in H. M. Van Cort 's office. Underwood reported that it was decided that a City sponsored event could be scheduled in The Atrium once a month with a 30 day scheduling notice to The Center staff. An area will be designated for permit holders to use for table set up to distribute information. An outline of the topics discussed at the meeting will be prepared and distributed by Van Cort. THE 19$6 COMMONS ADVISORY BUDGET WAS APPROVED, AS SUBMITTED, BY COMMON COUNCIL. Included in the request and not present in the copy distributed to The C.A.B. was a salary increase for The Commons Coordinator that was added by The Mayor. COMMONS ADVISORY BOARD MEMBERS WHOSE TERMS EXPIRE ON DECEMBER 31, 19$5 are requested to continue to serve until The Mayor has an opportunity to make the necessary appointments. THE NEXT COMMONS ADVISORY BOARD MEETING WILL BE ON FRIDAY, JANUARY 17, 19$6,. Have a Very Happy and Prosperous New Year! ! ! Respectfully submitted, an S. Deming Commons Coordinator