Loading...
HomeMy WebLinkAboutMN-AAC-1990 AFFIRMATIVE ACTION ADVISORY COMMITTEE REGULAR MEETING January 17, 1990 PRESENT: Brenda Kuhn, Tom West, Jean McPheeters (Co-Chair) , Sam Cohen (Co-Chair) , Joan Russell , Ben Nichols (Mayor) , George Hagood, Chris Abbuhl , Cassandra Nelson, Valerie Walker (Personnel Administrator) , Denise Malone ( Senior Stenographer) ABSENT: Doug Vliet, Jim Miller, Rich Tracy The meeting was called to order by Jean McPheeters at 1:37 p.m. APPROVAL OF MINUTES Joan Russell made a motion to accept the minutes of the November 1989 meeting. Seconded by Tom West. Motion carried. INTRODUCTION OF NEW MEMBERS Jean McPheeters welcomed new members Chris Abbuhl, Brenda Kuhn and George Hagood to the Affirmative Action Advisory Committee. By way of introductions, Ms. McPheeters asked everyone to give a brief synopsis of themselves (i.e. name, place of employment, and the length of time on the Affirmative Action Advisory Committee) . Jean McPheeters gave some background information on the Affirmative Action Advisory Committee. The Committee has been successful in implementing a Sexual Harassment Policy as well as updating the Affirmative Action Plan. She stated the Committee's interest in the statistics that are received when individuals apply for employment with the City of Ithaca. The Committee is -also interested in training employees and Department Heads in different areas of affirmative action. GUEST SPEAKER - MAYOR BEN NICHOLS Ms. McPheeters introduced Mayor Nichols. Mr. Nichols welcomed the new community members and hope all take an active part on the Committee. Mayor Nichols wanted the Committee to know that he will do all he can in furthering affirmative action in the City of Ithaca. He has already had contact with some Department Heads and received their ideas on the matter. He feels a meeting should be set up with himself, Department Heads and a representative from the Affirmative Action Advisory Committee. This meeting would discuss effective ways of recruiting prospective minority candidates and the major part Department Heads play in this recruitment. Jean McPheeters asked Sam Cohen if he would represent the Affirmative Action Advisory Committee in this meeting, especially since he has had much experience in creating and implementing a minority recruitment policy in the Youth Bureau. Sam Cohen answered in the affirmative. • Affirmative Action Advisory Committee Meeting January 17, 1990 Page 2 The discussion led into the difficulties the City has in getting the public to apply for competitive positions. George Hagood raised a question as to the availability of training prior to the examinations. Personnel Administrator Valerie Walker stated the City Personnel Department is not allowed to participate in training individuals since we are responsible for giving the exams. Cassandra Nelson mentioned the informational sessions she has throughout the year explaining the examination process. She has had classes taught to help applicants in certain phases of the test. Mr. Hagood, then, inquired about ways to make taking exams more easier. For example, a practice test could be given before the actual civil service exam. Ms. Walker stated that New York State Civil Service will not allow anyone to use the actual booklets , even older ones, because they use the questions periodically. Ms. Walker mentioned the CSEA Test Preparation booklets that can be obtained in the Personnel Department for different parts of some exams. These can be very helpful. Ms. McPheeters stated the process can be very long when applying for a competitive position. There is at least a month from the time one applies for the exam to actually taking it. Then there is usually a three to four month waiting period for the exam results. Another month can be added on to that if a physical is required. Ms. Walker spoke on provisional appointments. If an Eligible List is not in existence, an individual can be hired provisionally. This is with the understanding that he/she must successfully pass a civil service exam and be in the top three or be reachable on the List. The individual has to be on an Eligible List to be hired permanently; with the exception of lower level positions in the Department of Public Works that do not require an examination. Jean McPheeters asked Personnal Administrator Walker about the exam process for handicapped individuals . Ms . Walker stated that a handicapped person can have an exam waived if he/she can perform the duties of the position with reasonable accommodations. This is done on an individual basis. There are no exemptions for any other protected class. Chris Abbuhl feels there should be a mechanism whereby Department Heads should have to make public, the reason(s) they did not hire the other candidates, especially if minorities are involved. This method would not take away their right to hire the best qualified candidate but would be just one way we could monitor the hiring process as it relates to affirmative action. Tom West added that if Department Heads knew they would have to account to someone after each hiring decision, it may encourage them to take a better look at hiring a member of a protected class if they were equally qualified. Mr. Hagood talked briefly about the outreach approach. About how we should have a central location where individuals could apply for jobs. Ms . Walker stated that we have been out in the community with informational stations . We received many applications for examinations but many failed to appear to take the test. Valerie Walker mentioned the Crossfiling of applications between the City and the County. Affirmative Action Advisory Committee Meeting January 17, 1990 Page 3 After Mayor Nichols reiterated his position as far as affirmative action is concerned, Co-Chair McPheeters thanked him for his comments. SEXUAL HARASSMENT POLICY REPORT Personnel Administrator Valerie Walker reported that after she and Jean McPheeters attended several meetings of the Human Services Committee, they were finally able to get the Sexual Harassment Policy approved. It has also been approved by Common Council. The Sexual Harassment Policy has been distributed to all employees and Department Heads, with a cover letter listing a contact person for each area. Ms. Walker is now in the process of setting up training sessions for City employees. The training sessions will show how to handle sexual harassment complaints. The Department of Labor will do a training session at no cost to the City. She will keep the Committee abreast of any developments as they occur. TRAINING INITIATIVES FOR 1990 Jean McPheeters feels much training is needed in areas of sexual harassment, human awareness and civil service examination process. It could be costly but without them policies are no good. Ms. McPheeters asked Sam Cohen if he would give the Committee an update on how the Youth Bureau affirmative action recruitment program is progressing. Mr. Cohen mentioned the day long training session all employees were encouraged to attend. Since the session, the Youth Bureau has set up a Multicultural Action Committee (MAC) . This Committee is responsible for recruitment within their department. They have created a recruitment list consisting of names of local churches, agencies and colleges. The methods they use in recruiting are written material, telephoning and word of mouth. They have had good results. Mr. Cohen said the only difficulty they have encountered, so far, is with the civil service examination process. Because of that process, they have lost at least one minority employee. Ms. McPheeters will talk with Carolyn Peterson and get her ideas on possible training sessions for the employees. The next meeting is scheduled for Wednesday, February 14, 1990. With no further business the meeting was adjourned at 2:56 p.m. YCL1U AC VALERIE WALKER Personnel Administrator CLERK' S OFFICE AFFIRMATIVE ACTION ADVISORY COMMITTEE REGULAR MEETING February 14, 1990 Present: Jim Miller , Sam Cohen (Co-Chair) , Chris Abbuhl , George Hagood, Brenda Kuhn, Tom West, Jean McPheeters (Co-Chair) , Valerie Walker (Personnel Administrator) , Lisa Patz (Personnel Associate) , Denise Malone (Senior Stenographer) Present by Proxy: Joan Russell (to Jean McPheeters) Absent: Douglas Vliet, Rich Tracy, Cassandra Nelson, Miriam Granger The meeting was called to order by Co-Chair Cohen at 1 : 40 p.m. APPROVAL OF MINUTES Co-Chair Cohen wanted to make a change in January's meeting minutes. Under the section "Training Initiatives for 1990" , he wanted the part "all employees were encouraged to attend" to read "all employees were mandated to attend" . Jean McPheeters made a motion to accept the January 1990 meeting minutes with the above change incorporated. Seconded by Mr. Cohen. Motion carried. STATISTICAL REVIEW Personnel Administrator Valerie Walker distributed the 1989 Statistical Reports. She went over each page with the Committee. Ms . McPheeters noted that the percentage of minority employees reflects the labor force percentage, that the distribution of minority employees was spread through job levels and departments, and that 11% of the new hires in 1989 were minorities. Ms. McPheeters stated that she thought this reflected positively on the City. Ms. McPheeters also noted that the percentage of female employees was low compared to the work force statistics, and that most female employees were grouped in the "Administrative Support" category. Sam Cohen wanted to know what should be done now that we have the Statistical Reports . Ms . Walker suggested taking them to the Department Head staff meeting and the Human Services Committee meeting. George Hagood said he would go with Ms. Walker to the Human Services Committee meeting to present them with the Statistical Reports. Personnel Administrator Walker mentioned how difficult it is to monitor application statistics because it is not mandatory for individuals to fill out the Affirmative Action form. Chris Abbuhl inquired about the keeping of handicap statistics. Ms. Walker stated it was easier to monitor through departmental reporting. It is up to applicants to state on the Affirmative Action form whether they are handicapped. It was mentioned that some individuals who are Affirmative Action Advisory Committee February 14 , 1990 Page 2 handicapped do not say so, because they do not want anyone to know. Chris Abbuhl asked about the number of handicapped applicants that have become employees. Ms. Walker stated that there is no way to tell . Ms. Kuhn stated that it is difficult to obtain accurate information as to the number of handicapped individuals available for work. George Hagood wanted to know if there were any ways to increase the number of minorities hired. Brenda Kuhn said there is a negative feeling among some handicapped individuals . They feel that an employer would not hire them if they knew they were handicapped. Ms. Kuhn feels there should be some way to educate the minority public. Maybe this group can make it happen. Jean McPheeters asked Personnel Administrator Valerie Walker if the City had a public relations officer. Ms. Walker answered in the negative. A number of Committee members expressed their thoughts about having more publicity when advertising for positions . Valerie Walker mentioned the many different agencies that already receive our announcements. Mr. Cohen said the best way to contact people is by word of mouth. He said one problem with this method is it takes a lot of time and energy. He suggested having an office whose primary responsibility was recruitment . Ms . McPheeters commended the Committee on their suggestions but emphasized that we do not want to oversell because we do not have enough jobs. The Committee wants to look into training for Department Heads and Senior Level Supervisors. They feel it may help them in giving more support to newly hired employees. The first few weeks for newly hired employees are crucial; it determines whether an employee will stay. Jim Miller told the Committee about the high turnover rate among minorities in the Department of Public Works. He feels the major reasons for this high turnover are low. pay,- no fringe benefits (i.e. health insurance, accumulated leave time, etc. ) and the job is dirty. Also , other employers offer more in pay and benefits and the individual works less. Mr. Hagood feels we should pinpoint the reasons why minorities are leaving and work on these. Sam Cohen suggested starting with the Department of Public Works. Sam Cohen mentioned the Youth Employment Service that operates from the Youth Bureau. This program hires out young people each summer with City departments. They have training sessions for departments on how to handle these kids. Jean McPheeters suggested having the Youth Bureau help train some of the Department of Public Works staff and other City departments. Mr. Cohen sees a problem with that. He does not want anyone to think that the Youth Bureau's way is the right way. He wants input from other departments. Ms. Walker said she will talk with Larry Fabbroni to see if they offer any type of orientation to new employees. • Affirmative Action Advisory Committee February 14, 1990 Page 3 Ms. McPheeters updated the Committee on the letter she wrote to Carolyn Peterson, Chairperson of the Charter and Ordinance Committee, regarding possible changes to the City Charter that would allow the Affirmative Action Advisory Committee to monitor departmental hiring. To date she has not received a response from her. INTERACTION BETWEEN CIVIL SERVICE LAW AND AFFIRMATIVE ACTION Mr. Cohen expressed his concerns regarding problems faced with hiring minorities and the civil service exam process. He says it defeats the purpose of affirmative action when a minority applicant is hired and does not score within the top 3 or is reachable on the Eligible List. Mr. Cohen would like to see this rule changed or drastically expanded to 10. He suggested recommending to Common Council the passing of a resolution to be forwarded to the State regarding this change. Many Committee members were in agreement with Mr. Cohen's suggestion. Ms. Walker said there are some who want to increase the rule of three. The State and the Union are traditionally against these changes because they feel it will bring back nepotism. Jean McPheeters said these suggestions may seem like a good idea now but may hurt us in the long run. Mr. Cohen wants the change to affect only the local level . He wants the system to be more flexible. Ms. McPheeters reminded the Committee that changes to State Law affect all municipalities, not just the City of Ithaca. Jean McPheeters suggested checking to see what proposed legislation is already out there. Maybe we can tag on to what is already in the works. Valerie Walker said she will check with Marty Luster's office regarding what is already in the works. Jean McPheeters mentioned the letter she received from Sean Killeen regarding the posting process. Mr. Killeen was very concerned about the Administrative Assistant to the Mayor position not being posted. While the Committee is empathetic with Mr . Killeen's feelings , legally, there was not anything they could do since it is an exempt position and hiring is at the sole discretion of the Mayor. With no further business to discuss the meeting was adjourned at 3 :00 p.m. J VALERIE WALKER Personnel Administrator • .fir AFFIRMATIVE ACTION ADVISORY COMMITTEE REGULAR MEETING March 14, 1990 Present: Chris Abbuhl, George Hagood, Doug Vliet, Tom West, Lisa Patz (Personnel Associate) , Denise Malone (Senior Stenographer) , Valerie Walker (Personnel Administrator) , Bill Baker (CSEA Administrative Unit President) , Brenda Kuhn, Ed Olmstead (Fire Chief) , Marcia Lynch (Volunteer Coordinator) , Cassandra Nelson Absent: Jean McPheeters, Joan Russell, John Saul, Sam Cohen, Jim Miller The meeting was called to order by Personnel Administrator Valerie Walker at 1:37 p.m. Due to the absence of a Co-Chair, Tom West volunteered to chair the meeting. APPROVAL OF MINUTES This item had to be tabled because of a lack of quorum. Ms. Walker asked to switch Item 2 (Outreach Recruitment for the Firefighter Exam) with Item 3 (Sexual Harassment Policy - Union Concerns) on the Agenda. SEXUAL HARASSMENT POLICY - UNION CONCERNS CSEA Administrative Unit President Bill Baker told the Committee that the Sexual Harassment Policy was sent to their Regional Office Legal Department in Albany. The attorneys in the Legal Department had an objection to some of the language in the policy. A letter from the Local CSEA to Personnel Administrator Walker read as follows: "CSEA must advise you that we object to some portions of the sexual harassment policy. The policy states that the first thing a victim of sexual harassment should do is confront ,the harasser directly and to advise the harasser that his or her behaviour is not welcome. It is believed that this may result in additional harassment by the individual involved. A victim of sexual harassment must be entitled to a procedure which does not include a direct confrontation with the harasser. Further, the policy states that a victim of harassment can "appeal" a determination by the City, that the conduct complained of does not constitute sexual harassment. �c . i . «fie 4 ■ Affirmative Action Advisory Committee Meeting March 14, 1990 Page 2 In fact, if an employee has been subjected to sexual harassment, he/she is entitled to commence a lawsuit against the City for failing to take prompt remedial action. To describe a lawsuit against the City as an "appeal" will confuse an employee regarding the fact that there are neutral forms in which to litigate such issues and the fact that the City can be found liable for failing to take prompt corrective action. Therefore , we urge you to have the portion of the policy suggesting "the victim confront the harasser" deleted, and that the confusion concerning the word "appeal" be modified to spell out that a victim has the right to file a complaint with the New York State Division of Human Rights as well as commence a State or Federal lawsuit. " The Committee discussed the two objections made by the CSEA Legal Department. The consensus of the Committee was that the language ". . .the employee confront the harasser directly. . . " could be made clearer, to identify to employees that it is only an option to confront the harasser directly, not a requirement. Ms. Walker gave a little history on the Policy. She stated that this step was not meant to be a part of the complaint procedure. It was intended to be a suggestion for employees to use to deal with the immediate situation. That by direct confrontation maybe the problem could be settled without getting anyone else involved. Doug Vliet agreed that the intent of the Policy was not to say that the individual had to confront the harasser, but that it was just a guideline. The individual can choose whether to confront the harasser or go on to the next step. Mr. West mentioned a brochure on sexual harassment from Cornell University that encourages, as a first step, confrontation to get the harasser to stop. Mr. Abbuhl told of an incident whereby after the harassed individual confronted the harasser, the harassment did cease. George Hagood asked Mr. Baker if there had been any problems to date with these sections of the Policy. Mr. Baker answered in the negative. Ms. Walker responded they just want to prevent problems as much as possible in the future. Mr. Baker said the Union is not suggesting that the Policy is good or bad but that they just had objections to some parts of it. As a whole, there is nothing wrong with the Policy. Their Legal Department just wants to delete the section mentioned above and firm up the section on the right of the individual to sue. In the Policy, it does not mention this as an option without having to go through the complaint process. 4kisw.- 1 z'.-is:�- __-.�m.�-���� ��wa��,C..:��.i.i3L.aci.,eidc�r:':'vr_��'"'�.._..a_. i®Lrtit�..a • ,.— ., ._ -, • • Affirmative Action Advisory Committee March 14, 1990 Page 3 Mr. Abbuhl asked Ms. Walker how long the Committee had to respond to the request. Ms. Walker stated it depends on what the Committee wanted to do. If the Committee feels it is significant enough, they may want to amend the policy. Should the Committee do so, to be official, it has to be approved by Common Council. Brenda Kuhn asked Mr. Baker what will satisfy CSEA. Mr. Baker was unsure. Maybe at present it can just be put on record that CSEA expressed some concerns. Chris Abbuhl stated he would feel much better if they had more time to look it over. Mr. Abbuhl made a motion to have the record show that the concerns of the CSEA Union were noted and discussed. Seconded by Brenda Kuhn. Motion carried unanimously. OUTREACH RECRUITMENT FOR FIREFIGHTER EXAM Fire Chief Edward Olmstead and Marcia Lynch gave the Committee an indepth view on the background of the Volunteer Firefighter Program as well as the Bunker Program. Chief Olmstead talked about the recruitment the City has done in the past for Firefighter examinations. The City has put out materials regarding the exams at Southside Community Center and GIAC. The Fire Department has a staff member in charge of public education. This individual goes into the schools to give the students a better idea of what a firefighter does and how they, can become one. They also participate in Career Day in the school system. With no further business, meeting was adjourned at 2:45 p.m. VALERIE WALKER Personnel Administrator CLERK ' S OFFICE AFFIRMATIVE ACTION ADVISORY COMMITTEE REGULAR MEETING April 11, 1990 Present: Chris Abbuhi, George Hagood, Sam Cohen, Jean McPheeters, Brenda Kuhn, Valerie Walker (Personnel Administrator) , Lisa Patz (Personnel Associate) , Denise Malone (Senior Stenographer) Present by Proxy: Jim Miller (to Valerie Walker) Absent: Doug Vliet, Clinton Tracy, Joan Russell , John Saul , Cassandra Nelson, Miriam Granger, Tom West The meeting was called to order by Co-Chair Cohen at 1:37 p.m. APPROVAL OF MINUTES (February and March) Jean McPheeters made a motion to accept the minutes from the February 1990 and March 1990 meetings. Seconded by Brenda Kuhn. Motion carried 6-0. Mr. Cohen inquired about the concerns raised at the last meeting by the CSEA Legal Department regarding the Sexual Harassment Policy. He did not understand the action that was taken by the Committee. Personnel Administrator Valerie Walker briefed Mr. Cohen on the issues raised and the discussion that led to the Committee's decision. Ms. Walker took this time to inform the Committee of the arrangements that were being made for the Sexual Harassment Workshop scheduled for May 1990. As soon as the date is confirmed, notices will be sent out to Department Heads and high level supervisors . Anyone on the Affirmative Action Advisory Committee is welcome to attend. DISCUSSION OF PENDING CIVIL SERVICE LEGISLATION The Committee discussed the Pending Civil Service Legislation. The bill of primary interest was A2890 which read as follows: "Increase from 3 to 10 the number of persons eligible for examinations for promotion or filling a vacancy in a competitive class position." Mr. Cohen has been interested in finding a bill that expands the Rule of 3 . He, as well as the Committee, feels this change would be more effective in the hiring of minority candidates. Ms. Walker stated that this bill is proposed every year. The reason it has not passed is because it does not have enough support. She further stated that the local Civil Service Commission may not support this Bill. The Committee talked about the many different scoring methods for civil service exams but felt that expanding the Rule of 3 would benefit the City of Ithaca the most. • Affirmative Action Advisory Committee Meeting April 11, 1990 Page 2 Co-Chair Cohen made a motion that the Affirmative Action Advisory Committee support Assembly Bill A2890 and recommend to Common Council that they support this Bill as well. Seconded by Jean McPheeters. Motion carried 5-1. Mr. Cohen wanted to know the next step. Ms. Walker was unsure since this is not a Budget and Administration or Charter and Ordinance issue. She will send the Mayor, who chairs the Intergovernmental Relations Committee, a copy of the resolution for them to consider. Mr. Cohen suggested that their support be forwarded to the Local Representatives and to those who sponsor the Bill. Jean McPheeters suggested getting a copy of Assembly Bill A10071. Ms. Walker said she will try to obtain a copy. OTHER BUSINESS RECRUITMENT Personnel Associate Lisa Patz mentioned the Firefighter informational sessions scheduled for Tuesday, April 16th at the Women's Community Building (12:00 noon - 5:00 p.m. ) and GIAC (6:00 p.m. - 8:00 p.m. ) and Wednesday, April 17th at the Women's Community Building (12:00 noon - 5:00 p.m. ) and Southside Community Center (6:00 p.m. - 8:00 p.m. ) This is to encourage more minorities to apply for the Firefighters examination. There will be a Firefighter present to answer questions that may arise. Sam Cohen felt that there should be satellite offices placed around the City for individuals to be able to obtain applications as well as information regarding available positions. George Hagood suggested having the announcements list locations where applicants could go to for resource material on positions and/or examinations. With no further business, the meeting was adjourned at 2:38 p.m. r tlkit UAL UUoJk k VALERIE WALKER Personnel Administrator • AFFIRMATIVE ACTION ADVISORY COMMITTEE Regular Meeting May 16, 1990 Present: Doug Vliet, Chris Abbuhl, Sam Cohen, Jean McPheeters, Brenda Kuhn, Jim Miller, Tom West, Valerie Walker (Personnel Administrator) , Denise Malone (Senior Stenographer) Present by Proxy: Joan Russell (to Jean McPheeters) Absent: George Hagood, Cassandra Nelson, Miriam Granger ADDITION TO AGENDA Brenda Kuhn asked to have the Disability Advisory Council added to the agenda. APPROVAL OF MINUTES Chris Abbuhl made a motion to approve the minutes of the April 1990 meeting. Seconded by Brenda Kuhn. Motion carried 8-0. DOMESTIC PARTNERSHIP ORDINANCE - DISCUSSION Personnel Administrator Valerie Walker and Chris Abbuhl gave background information on the proposal that was sent to the different Committees of Common Council. The proposal will be on the next agenda for the Budget and Administration Committee. They feel the Ordinance will be referred to the Controller to look into the financial and legal aspects of it. Ms. Walker stated that technically employee benefits are a negotiable item. That the City would need to talk with the Unions to see what their stand is on this matter. Sam Cohen wanted to know who would be affected by this Ordinance. Mr. Abbuhl said it would apply only to employees of the City of Ithaca. The City can create this status but has no influence on the private sector or other governmental agencies. Jean McPheeters said some insurance companies will not accept this Ordinance even if the City passed it. Ms. Walker stated that Blue Cross/Blue Shield's contract does not include benefits for domestic partnerships. The best they can do now is to encourage the State Insurance Department to sponsor state legislation to allow Blue Cross/Blue Shield to enroll domestic partners. Mr. Cohen wanted to know if the Committee had to take a position on this Ordinance. Ms. Walker said only if they wanted to. Chris Abbuhl will report back to the Committee on the outcome of the Budget and Administration Committee meeting. Affirmative Action Advisory Committee Meeting May 16, 1990 Page 2 DISABILITY ADVISORY COUNCIL Brenda Kuhn stated that the Mayor is in the process of forming a Disability Advisory Council. This would be a Council which oversaw and address concerns and issues of disabled individuals. What she wants from the Affirmative Action Advisory Committee members are any suggestions they may have on which City Boards or Committees would be the best to work with as well as individuals who could act as liaisons. SEXUAL HARASSMENT AWARENESS WORKSHOP Ms. Walker reported on the Sexual Harassment Awareness workshop held Thursday, May 10, 1990. Mr. Frank Mesiah and Ms. Helen Cullinan Szvoren, from New York State Department of Labor, did an excellent job explaining what sexual harassment is and how to deal with it. Mr. Cohen mentioned the handout received at the workshop and felt it would be beneficial to distribute it to City employees. Ms. Walker said she has received positive feedback on the workshop. She intends to schedule future workshops on sexual harassment awareness to include other employees. STATUS OF ASSEMBLY BILL A2890 Sam Cohen asked Valerie Walker what the status of Assembly Bill A2890 (Increasing the Rule of 3) was. Ms. Walker said she talked with John Johnson about this item being put on the agenda for the next Human Services Committee meeting. She mentioned the discussion held by the Civil Service Commission. One Commissioner supported the change, one opposed it and the third opposed increasing it to 10 but would support increasing it to 5. The Civil Service Commission did not take any formal action. The CSEA union has spoken against this proposal. Ms. Walker will get a letter out to Assemblyman Luster asking for his support on this Bill. FIREFIGHTER EXAMINATION RECRUITMENT Ms. Walker reported that the Firefighter exam recruitment was a success. We had a better turnout of applicants at GIAC and Southside Community Center. She stated that the City intends to do a similar recruitment for the Police Officer exam. MEETING NEXT MONTH The June meeting will be held in the Second Floor Conference Room of City Hall on June 13, 1990 at 1:30 p.m. With no further business, the meeting was adjourned at 2:35 p.m. VALERIE WALKER Personnel Administrator AFFIRMATIVE ACTION ADVISORY COMMITTEE Regular Meeting June 13, 1990 Present: Sam Cohen , Jean McPheeters , Brenda Kuhn, Joan Russell , Cassandra Nelson, George Hagood, Lisa Patz (Personnel Associate) , Denise Malone (Administrative Secretary) Present by Proxy: Chris Abbuhl (to Brenda Kuhn) Absent: Tom West, Doug Vliet, Clinton Tracy, Jim Miller The meeting was called to order by Co-chair Cohen at 1: 37 p.m. APPROVAL OF MINUTES Joan Russell made a motion to approve the minutes of the May 1990 meeting. Seconded by Sam Cohen. Motion carried 7-0 . DOMESTIC PARTNERSHIP ORDINANCE - DISCUSSION Due to the fact that Chris Abbuhl was not present, this item will be discussed at the next meeting. DISABILITY ADVISORY COUNCIL - DISCUSSION Brenda Kuhn updated the Committee on the status of the Disability Advisory Council . The Council has met with the Human Services Committee and received advice as well as guidelines on possible liaisons. They will meet again on June 19th. The final draft of the proposal will be given to the Mayor to present at the July Common Council meeting. Ms. Kuhn wanted to know what the City 'procedure was in submitting names to the Mayor for appointment to this Council . Sam Cohen and Jean McPheeters agreed that if all the names are available, they should be given to the Mayor at the same time as the proposal. Brenda Kuhn asked members of the Committee what the procedure for selection of liaisons is. Sam Cohen suggested making sure that the Disability Advisory Council finds individuals they want to work with from each organization. Ms. Kuhn said they have a good idea who they want to work with. Mr. Cohen asked if she had anyone from the Recreation Mainstreaming Program. Ms. Kuhn answered in the negative. Mr. Cohen suggested she get in touch with Bill Ware. Ms. Kuhn said most of the individuals on the Council have a disability and live in the City of Ithaca. She named them all. Sam Cohen said the Disability Advisory Council deserves more political support. Brenda Kuhn wants to publicize this Council to the disabled community to let them know that they have a place to come to make their concerns/problems known. She also wants people, in general, to be aware of the treatment of disabled citizens. Affirmative Action Advisory Committee Meeting June 13 , 1990 Page 2 Ms. Kuhn said Mayor Nichols suggested she be the liaison for the Affirmative Action Advisory Committee. She let it be known that if anyone else wants to participate for the City of Ithaca, they should give her a call. She needs any support she can get from the City. Sam Cohen suggested getting a list of all the problems within the City of Ithaca that affect the disabled community. Ms. Kuhn said Carol Chock did a study a few years back on all the problems in the City that had a direct bearing on disabled citizens. It was said that all these areas had been corrected. Ms. Kuhn feels that best way to find out is to have it checked out by disabled individuals. OTHER BUSINESS ASSEMBLY BILL 2890 (RULE OF 3) Personnel Associate Lisa Patz mentioned that Personnel Administrator Valerie Walker received a response from Assemblyman Luster regarding Assembly Bill 2890. It read as follows: "Thank you for your May 29th letter concerning Assembly Bill 2890. Please be assured that I will keep your comments in mind when this bill reaches the floor for action. Many thanks for having taken the time to write. " AFFIRMATIVE ACTION Jean McPheeters read a letter she received from Carolyn Peterson on how the City of Ithaca is doing in connection with affirmative action. The letter read as follows: "Section 2.27 of our City Code states the following: "The following officers of the City shall be appointed by the Mayor in the manner provided herein: Superintendent of Public Works; Fire Chief ; Youth Bureau Director: Building Commissioner; City Controller; City Clerk; Director of Planning and Development; City Chamberlain; Personnel Administrator; and Purchasing Agent. " The procedure of such ::siring is then explained. Section 2.28 follows, stating: "Unless otherwise specified in this Charter or the Ithaca City Municipal Code, and subject to the authorization for such position (including terms of compensation) by Common Council , all other City officers and employees shall be appointed, disciplined and removed as necessary by the head of the department in which the position is authorized. " Additionally, the Mayor shall appoint all, members of the Police Department. Affirmative Action Advisory Committee Meeting June 13 , 1990 Page 3 You ask what the sentiment of the Charter and Ordinance Committee would be about changing Section 2.28, suggesting a higher level of review. Generally this would be Council or the Mayor. This seems extremely cumbersome to me because adequate review would necessarily include knowledge of the entire workforce of a department, who applied for the job, what their credentials were, and interview impressions. I would guess that Council or the Mayor could not do this in a fair manner -- review would be cursory at best and possibly not adequate at all. Perhaps your committee had a different plan. Perhaps the Mayor and AAA Council could be involved. We now have statistical records ongoing so we can review a department's track record. Frequent reminders to a department head about affirmative action and hiring could take place -- by memos, meetings, or other means. Do departments know that records are kept? Emphasis on this (we're aware of your hiring record! ) (We're watching! ) could be stressed. Please discuss these points and get back to me. " Mr. Cohen suggested that Ms. Walker and/or the Mayor could mention this issue at the Department Head's staff meeting. He felt when it was discussed previously at the staff meeting, there was positive feedback as opposed to years ago. Mr. Cohen felt the review of statistics at Department Head meetings could be done on a regular basis. Ms. Patz mentioned looking at areas where we know there are problems. Ms. McPheeters said she will respond to Carolyn Peterson suggesting having this done at Department Head meetings. Sam Cohen said Ms. Walker did mention the affirmative action statistical report at the staff meeting. Jean McPheeters said all department heads should be mindful of our goals. Ms. Kuhn wanted to know who the Department Heads would have to account to. Ms. McPheeters said it could be a part of their annual evaluation. The Committee suggested instead of it being a part of their annual evaluation it could be a separate one. Brenda Kuhn asked if we could request the Mayor to do this. The Committee mentioned that department heads can do a self evaluation aside from being evaluated by the Mayor. What the Affirmative Action Advisory Committee would like to do is avoid situations where a minority is at the top of an Eligible List and is overlooked or bypassed. They do not want to see discrimination continue to go on. Mr. Cohen asked Ms. Patz to talk with Personnel Administrator Walker to see what can be done to about knowing the sex and nationality of those on the Eligible List. M' Affirmative Action Advisory Committee June 13 , 1990 Page 4 Jean McPheeters said department heads should go over the affirmative action goals to remind them of their responsibility. She suggested writing to the Mayor about annual evaluations being done on how well department heads are doing in this area. With no further business, the meeting was adjourned at 2: 23 p.m. 1 b\JI VALERIE W. SAUL Personnel Administrator-- AFFIRMATIVE ACTION ADVISORY COMMITTEE Regular Meeting July 11, 1990 Present: Jean McPheeters, Sam Cohen, Brenda Kuhn, Cassandra Nelson, Valerie W. Saul (Personnel Administrator) , Lisa Patz (Personnel Associate) Present by Proxy: Chris Abbuhl (to Brenda Kuhn) Tom West (to Sam Cohen) Absent: George Hagood, Doug Vliet, Rich Tracy, James Miller, Joan Russell, Beau Saul Jean McPheeters called the meeting to order at 1:40 p.m. APPROVAL OF MINUTES Brenda Kuhn requested that page 2, paragraph 2 of the June 1990 minutes be corrected to read: "Ms. Kuhn said Carol Chock did a study a few years back on some of the problems in the City that had a direct bearing on disabled citizens. It was said that some of the areas have been corrected. " Brenda Kuhn made a motion to approve the June 1990 minutes as amended. Seconded by Cassandra Nelson. Motion carried. DOMESTIC PARTNERSHIP ORDINANCE Personnel Administrator Saul reported that the Charter and Ordinance Committee should be discussing the proposed ordinance at this month's meeting. The City Controller and City Attorney are still researching the financial and legal implications, and should be reporting their findings to the Budget and Administration Committee in August. DEPARTMENT HEAD EVALUATIONS Sam Cohen reported that Mayor Nichols has sent a memo to all Department Heads advising them that he will be implementing the Department Head Performance Evaluation System this fall . Mayor Nichols indicated that he will be including a review of each Department Head's commitment to Affirmative Action goals in the evaluations. Personnel Administrator Saul explained the Department Head Performance Evaluation System to the Committee. The Committee expressed support for the inclusion of an Affirmative Action evaluation in the Performance Evaluation System. Sam Cohen asked the Committee to discuss the Affirmative Action Advisory Committee's role in the evaluation process. Affirmative Action Advisory Committee Meeting July 11, 1990 Page 2 Jean McPheeters noted that the Committee will be reviewing the departmental Affirmative Action statistics at their September meeting. She suggested that the Committee forward written comments and recommendations to the Mayor and Department Heads after the review. Personnel Administrator Saul suggested inviting the Department Heads to the September meeting, so they could be present when their statistics were reviewed. This would also allow the Department Heads to discuss their Affirmative Action issues and concerns with the Committee, and seek guidance for addressing problem areas. The Committee supported the idea of inviting the Department Heads to the September meeting. Jean McPheeters suggested that the Committee start the September meeting with a review of the City's Affirmative Action goals. DISABILITY ADVISORY COUNCIL Brenda Kuhn reported that Common Council would be voting to create the Disability Advisory Council at tonight's meeting. She stated that the concept of the Disability Advisory Council has received much support. The only major unresolved concern is the number of City residents on the Disability Advisory Council. The proposal calls for a majority of City residents; Common Council is considering implementing a two- thirds majority. The Committee expressed their support for the creation of the Disability Advisory Council. NEXT MEETING • The Committee agreed not to meet in August and to resume their regular meeting on September 12, 1990. With no further business, the meeting was adjourned at 2:03 p.m. (441.A.AL (JEUAL VALERIE W. SAUL Personnel Administrator AFFIRMATIVE ACTION ADVISORY COMMITTEE Regular Meeting July 11, 1990 Present: Jean McPheeters, Sam Cohen, Brenda Kuhn, Cassandra Nelson, Valerie W. Saul (Personnel Administrator) , Lisa Patz (Personnel Associate) Present by Proxy: Chris Abbuhl (to Brenda Kuhn) Tom West (to Sam Cohen) Absent: George Hagood, Doug Vliet, Rich Tracy, James Miller, Joan Russell , Beau Saul Jean McPheeters called the meeting to order at 1:40 p.m. APPROVAL OF MINUTES Brenda Kuhn requested that page 2 , paragraph 2 of the June 1990 minutes be corrected to read: "Ms. Kuhn said Carol. Chock did a study a few years back on some of the problems in the City that had a direct bearing on disabled citizens. It was said that some of the areas have been corrected. " Brenda Kuhn made a motion to approve the June 1990 minutes as amended. Seconded by Cassandra Nelson. Motion carried. DOMESTIC PARTNERSHIP ORDINANCE Personnel Administrator Saul reported that the Charter and Ordinance Committee should be discussing the proposed ordinance at this month's meeting. The City Controller and City Attorney are still researching the financial and legal implications, and should be reporting their findings to the Budget and Administration Committee in August. DEPARTMENT HEAD EVALUATIONS Sam Cohen reported that Mayor Nichols has sent a memo to all Department Heads advising them that he will be implementing the Department Head Performance Evaluation System this fall . Mayor Nichols indicated that he will be including a review of each Department Head's commitment to Affirmative Action goals in the evaluations. Personnel Administrator Saul explained the Department Head Performance Evaluation System to the Committee. The Committee expressed support for the inclusion of an Affirmative Action evaluation in the Performance Evaluation System. Sam Cohen asked the Committee to discuss the Affirmative Action Advisory Committee's role in the evaluation process. Affirmative Action Advisory Committee Meeting July 11, 1990 Page 2 Jean McPheeters noted that the Committee will be reviewing the departmental Affirmative Action statistics at their September meeting. She suggested that the Committee forward written comments and recommendations to the Mayor and Department Heads after the review. Personnel Administrator Saul suggested inviting the Department Heads to the September meeting, so they could be present when their statistics were reviewed. This would also allow the Department Heads to discuss their Affirmative Action issues and concerns with the Committee, and seek guidance for addressing problem areas. The Committee supported the idea of inviting the Department Heads to the September meeting. Jean McPheeters suggested that the Committee start the September meeting with a review of the City's Affirmative Action goals. DISABILITY ADVISORY COUNCIL Brenda Kuhn reported that Common Council would be voting to create the Disability Advisory Council at tonight's meeting. She stated that the concept of the Disability Advisory Council has received much support. The only major unresolved concern is the number of City residents on the Disability Advisory Council. The proposal calls for a majority of City residents; Common Council is considering implementing a two- thirds majority. The Committee expressed their support for the creation of the Disability Advisory Council. NEXT MEETING The Committee agreed not to meet in August and to resume their regular meeting on September 12, 1990. With no further business, the meeting was adjourned at 2 :03 p.m. V'"W VALERIE W. SAUL Personnel Administrator AFFIRMATIVE ACTION ADVISORY COMMITTEE REGULAR MEETING September 12 , 1990 Present: Tom West , Chris Abbuhl , Brenda Kuhn, Mimi Granger, Sam Cohen, Jean McPheeters , Valerie Saul (Personnel Administrator) , Lisa Patz (Personnel Associate) , John Ecklund (Deputy Police Chief) , Denise Malone (Administrative Secretary) , Present by Proxy: Jim Miller (to Valerie Saul) Absent: George Hagood, Joan Russell, John Saul, Douglas Vliet, Rich Tracy Co-chair Cohen called the meeting to order at 1:47 p.m. APPROVAL OF MINUTES Jean McPheeters made a motion to accept the July 1990 minutes . Seconded by Mimi Granger. Motion carried. REVIEW OF EMPLOYMENT STATISTICS Personnel Administrator Saul mentioned that notices were sent out to Department Heads asking them to attend this meeting. She took the time to thank those that were present. Co-chair Cohen suggested going through each department's statistics to see how they did in regards to affirmative action. Ms. Saul said we should start with the Police Department's statistics. She invited Deputy Chief Ecklund to join the Committee and to feel free to make any comments. Personnel Administrator Saul explained each EEO-4 job category and the positions in the Police Department that were assigned to them. Mr. Cohen said the statistics are self explanatory. Ms. Saul said the problem with civil service testing is that it is difficult to get a Police Officer list with minorities and women who are reachable. She mentioned two ways the City is trying to reach a better pool of minority and female candidates for the Police Officer exam. One is by limiting applicants to those who reside within Tompkins County and the other is by setting up recruitment tables at GIAC and Southside Community Center. Personnel Associate Patz said she will be working closely with Chief McEwen and Deputy Chief Ecklund with this recruitment. Ms. Saul says both the Deputy and the Chief are committed to affirmative action. The Committee discussed the qualifications and the process applicants have to go through to become a Police Officer. Mr. Cohen asked about the turnover rate for this position. Deputy Chief Ecklund mentioned that many retire or are promoted but very seldom do any resign. He went on to say that the Police Department is considering hiring its third female. Sam Cohen asked if he knew how anyone in the Police Department feels about affirmative action. Mr. Ecklund said those in Affirmative Action Advisory Committee Meeting September 12, 1990 Page 2 the supervisory rank support it. He does not know how the other ranks feel. Ms. Kuhn asked if he knew how the women Police Officers feel about being the only two females. Mr. Ecklund said he does not think it bothers them. They know what to expect and are treated equally. Mimi Granger thought it would be good if they-had a woman detective. John agreed. He went on to say that detective assignments are based on a combination of experience , time in the department and the ability. But first of all, there must be an opening. Ms . Saul asked Deputy Chief Ecklund if there was anything the Affirmative Action Advisory Committee could do to encourage or assist them with affirmative action. Mr. Ecklund said any suggestions the Committee had to offer will be greatly appreciated. The. Committee 'thanked Deputy Chief Ecklund for coming to the meeting. The Committee proceeded to review the other Department's statistics. Personnel Administrator Saul commended Youth Bureau Director Sam Cohen in doing an excellent job in affirmative action. She wanted it noted that it is the Youth Bureau that makes the City statistics look good. The Committee discussed possible ways of being able to talk with department heads about their statistics. It was the consensus of the Committee to have Personnel Administrator Saul write a letter to the department heads regarding any major accomplishments , outreach recruitment efforts or obstacles they have experienced. REVIEW OF AFFIRMATIVE ACTION GOALS The Committee will discuss this item at next month's meeting. DISCUSSION REGARDING SEXUAL DISCRIMINATION, AND RACIAL DISCRIMINATION QUESTIONNAIRES Personnel Administrator Saul said she spoke with Mayor Nichols about. sexual and racial discrimination within the City of Ithaca. She is in the process of designing an open end questionnaire that addresses these issues. Once completed, it will go out to all females and minorities. Brenda Kuhn asked if this questionnaire was going out to handicapped employees as well. Ms. Saul said that it could. Ms. Saul will update the Committee at the next meeting. With no further business, the meeting was adjourned at 3 :04 p.m. VALERIE W. SAUL Personnel Administrator AFFIRMATIVE ACTION ADVISORY COMMITTEE REGULAR MEETING October 10, 1990 Present: Brenda Kuhn, Tom West, Jean McPheeters, Alice Green, Joan Russell , George Hagood, Valerie Saul (Personnel Administrator) , Lisa Patz (Personnel Associate) , Denise Malone (Administrative Secretary) Present by Proxy: Chris Abbuhl (to Brenda Kuhn) Absent: Doug Vliet, Rich Tracy, Jim Miller Co-chair McPheeters called the meeting to order at 1: 36 p.m. APPROVAL OF MINUTES Joan Russell made a motion to accept the September 1990 minutes. Seconded by Brenda Kuhn. Motion carried. ISSUES CONCERNING DISABLED INDIVIDUALS IN CITY GOVERNMENT Brenda Kuhn asked to have this item put on the agenda. She feels that not only are we concerned with sexual and racial discrimination but we are also concerned with handicapped discrimination. Ms . Saul mentioned how difficult it is to obtain statistics on this type of discrimination. She asked the Committee if they have any suggestions, to please let her know. Ms. Kuhn mentioned the American Disability Act and the effect it will have on City government. The purpose of this law is to get employers to make their buildings more accessible to disabled people and to change physical features in, the� workplace to meet the needs of handicapped employees. The City should take the lead in reviewing its compliance with the American Disability Act and taking measures to insure compliance. The Committee expressed their concerns about the number of employees who may already work for the City that have some kind of disability but are uncomfortable in making their needs known. With the City taking the lead in implementing these changes in the workplace as well as training their employees, the Committee hopes this will alleviate this problem. Ms. McPheeters suggested writing a letter to the Mayor asking him to put someone in charge of implementing any changes that are needed. Ms . Saul mentioned that the Planning and Development Director currently serves as the Section 504 Coordinator and the Superintendent of Public Works is involved in all physical changes to City facilities that improve accessibility. Ms. Kuhn said the Disability Advisory Council is already looking into this and will help out wherever possible. w • Affirmative Action Advisory Committee Meeting October 10, 1990 Page 2 Ms. McPheeters made a motion that a letter be written to Mayor Nichols regarding the American Disability Act and the need to have someone in City government in charge of implementing any changes required to meet the guidelines of this law. This letter will state that the Disability Advisory .Council as well as the Affirmative Action Advisory Committee will assist the person recommended by the Mayor. Seconded by Brenda Kuhn. Motion carried. REVIEW OF EMPLOYMENT STATISTICS The Committee reviewed the statistics from the remaining Departments (Building, Planning & Development, Finance, and Department of Public Works) . Ms. Saul said memos did go out to these departments asking them for their comments regarding their accomplishments in affirmative action, current outreach recruitment efforts, obstacles they face and if they needed any assistance from the Committee. Responses from the Building Commissioner, Planning & Development Director and the Superintendent of Public Works were distributed in each members packet. Building Department: There is not much opportunity for growth in this . department because of the low turnover rate. Ms. McPheeters noted that even though statistics do not reflect it, the first woman Housing Inspector has been hired. Department of Public Works: The Committee feels this department could make a conscious effort to recruit more minorities since there is a tremendous turnover. It was suggested that the Department could get some assistance from the Youth Bureau and the Personnel Department. Ms. Saul said that Youth Bureau Director Sam Cohen was to meet with Building Systems Supervisor Jim Miller regarding this matter. She will check with Mr. Cohen on the outcome of this meeting. Ms. McPheeters said that DPW could improve in their recruitment for minorities if they follow the example of the Youth Bureau and implement some type of recruitment program. Alice Green said she would be willing to assist DPW wherever possible. Tom West asked why the City only runs recruitment programs for exams and not for all positions. Ms. Saul said the Personnel Department would be more than willing to assist any department in recruiting but the first step must be taken by the Department itself. She stated it has to be a joint effort to be successful. Finance Department: The Committee feels this department could improve in their outreach for minorities. It is not a small department and there is a high turnover rate. Ms. McPheeters feels this department could consult with the Personnel Department for suggestions. The Committee would like to see minorities hired in this department. Affirmative Action Advisory Committee Meeting October 10, 1990 Page 3 Planning & Development: The statistics do not show it, but the position of Environmental and Landscape Planner was offered to an Asian female. She has accepted the position. The Committee feels this department has historically shown a commitment to hiring minorities and has done a good job in their outreach recruitment for openings in their department. Ms. McPheeters asked Personnel Administrator Saul if she would draft a letter to Mayor Nichols regarding their findings. Ms. Saul. answered in the affirmative. With no further business, the meeting was adjourned at 2:40 p.m. (-1161“j\i .. ' I VALERIE W. SAUL Personnel Administrator CLERK' S OFFICE w ` AFFIRMATIVE ACTION ADVISORY COMMITTEE REGULAR MEETING November 14, 1990 Present: Joan Russell, Valerie Saul (Personnel Administrator) , Lisa Patz (Personnel Associate) , Denise Malone (Administrative Secretary) Present by Proxy: George Hagood (to Valerie Saul)- Absent: Brenda Kuhn, Tom West, Jean McPheeters, Alice Green, Doug Vliet, Rich Tracy, Jim Miller, Chris Abbuhi, Sam Cohen There was no meeting due to the lack of- a quorum. The next meeting is scheduled for Wednesday, December 12, 1990 at 1 : 30 p.m. City Controller Dominick Cafferillo will be present to discuss the bidding procedure for City contracts. P C--b VALERIE W. SAUL Personnel Administrator CLERK ' S OFFICE AFFIRMATIVE ACTION ADVISORY COMMITTEE REGULAR MEETING December 12, 1990 Present: Jim Miller, Brenda Kuhn, Tom West, Sam Cohen, Cassandra Nelson, Valerie Saul (Personnel Administrator) , Lisa Patz (Personnel Associate) , Dominick Cafferillo (City Controller) , Denise Malone (Administrative Secretary) Present by Proxy: Chris Abbuhl to Lisa Patz Absent: Jean McPheeters, George Hagood, Doug Vliet, Joan Russell The meeting was called to order by Personnel Administrator Valerie Saul at 1:40 p.m. APPROVAL OF MINUTES Sam Cohen made a motion to accept the minutes from the October 1990 meeting. Seconded by Jim Miller. Motion carried. BIDDING PROCEDURE Personnel Administrator Saul introduced City Controller Dominick Cafferillo . The Committee invited him to speak on the bidding procedure for City of Ithaca contracts. Mr. Cafferillo stated that the City does not have its own Bidding Procedure Program for City contracts. The City currently follows the guidlines used by the State. Under this program ten (10%) percent of the contract goes to Minority Business Enterprises (MBE) and two (2%) percent to Women Business Enterprises (WBE) . Mr. Cafferillo stated that it depends on the cost of the project on whether it would be feasible for the City to enforce compliance with the State's program. Otherwise, the contractor has to comply or submit a waiver to the City detailing the reason(s) it can't meet the guidelines. The waiver is sent to the State for a ruling. The contractor has to comply with whatever the State rules. Mr. Cafferillo briefly mentioned how difficult it is to find qualified WBEs and/or MBEs in the area we need. Ms. Saul asked if the City keeps a list of MBEs or WBEs when bids are received from them. Mr. Cafferillo said there is no formal list. Mr. Cafferillo said the City is looking into implementing its own Bidding Procedure Program. He has already received information from the State on their program. The State has also given him the name of one municipality that is operating this program. He has yet to contact them. • Affirmative Action Advisory Committee December 12, 1990 Page 2 Brenda Kuhn is interested in follow up information from Dominick Caf f erillo. Ms . Saul thanked Dominick for discussing with us the bidding procedures for City contracts. REGULAR MEETING Personnel Administrator Saul asked the Committee how often they would like to meet. - It was the consensus of those present to have the meeting every other month. Jim Miller made a motion to have the Affirmative Action Advisory Committee meeting every other month. Seconded by Sam Cohen. Motion carried. With no further business, the meeting was adjourned at 2:23 p.m. 1/k/Mil-W VALERIE W. SAUL Personnel Administrator aJI,L O s ,>I i IJ