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HomeMy WebLinkAboutMN-AAC-1981-04-16 • AFFIRMATIVE ACTION ADVISORY COMMITTEE OFFICIAL MINUTES OF MEETING April 16, 1981 The second regular meeting of the Affirmative Action Advisory Committee was held at 2:10 p.m. on April 16, 1981, in the Common Council Chambers, City Hall. In attendance were: Michael Montgomery, Co-Chairman Stephan Wapen, Co-Chairman Dr. Donald Graham Marisue Bishop John Dougherty Royal Lipscomb Jasmin Lim Joan Collins Absent were: Argin Hutchins, Bernard VanOrman, and Audrey Cooper. Audrey Cooper had been officially excused to attend a Native American Conference at Cornell. Joan Collins discussed all items passed out to the membership which was requested at the first meeting, ie. post City Affirmative Action Policy Statements, pertinent Affirmative Action/EEO laws, grievance procedures in labor contracts, etc. Discussion also was instituted on format of minutes. Current format accepted - minutes of the last meeting were accepted. Mike Montgomery read a copy of the Proposed Misigion and Guidelines for the Affirmative Action Advisory Committee. Discussion followed concerning the adding of information pertaining to unexcused absences and recommendation to remove the member. That will be incorporated and has been added as a correction to the proposed Mission and Guidelines. (copy attached) Further discussion received approval to post the names of members on City bulletin boards for use by City employees and access of the public. (copy of membership attached). Also to see if the press would be willing to do an article on the Affirmative Action Advisory Committee, the purpose and what it hopes to accomplish. Discussion also followed concerning when the next Affirmative Action seminar would be held and preparation of a complaint procedure to hear complaints both by employees and citizens. There was also discussion on how, if appropriate, the Affirmative Action Advisory Committee should get involved in recommending changes to job des- criptions. Will be discussed at future meetings. The meeting adjourned at 3:15 p.m. i . Collins, Personnel Administrator/AAO MYis9xy . Proposed Mission and Guidelines for the Affirmative Action/Committee City of Ithaca Advisory The Purpose of the Affirmative Action/Committee The Affirmative Action/Committee was established in 1980 to serve as a communi- cation link between City employees and management. The main reason for the committee formation was to serve as an advisory arm to the Personnel Administrator/ AAO to assist in the achievement of equity in employment opportunities and to remove barriers that have operated in the past to favor some groups of employees over others in the City Government labor force. The Committee will provide advice and consultation to the Mayor, Members of Common Council and Personnel Administrator/AAO on the development, implementation and conduct of the City's Affirmative Program. Also, the Committee will attempt to provide a channel of communication for all City Employees or members of the Community to express their concerns, through representative Committee members, about "equal opportunity" and other aspects of affirmative action. The overall objective of the Committee is to use the experience gained from these communica- tions to improve existing City policies or to propose new policies which will help improve affirmative action as an integral part of the operations of the City of Ithaca Government. Committee membership includes representatives of City Departments, the Personnel Administrator/AAO in addition to representatives from women, minority organizations and handicapped representation when possible. Guidelines for the holding of meetings will be as follows: 1. Meetings will be held on the 3rd Thursday of each month at 2 p.m. in the Common Council Chambers of the Ithaca City Hall. 2. Meetings will be conducted under recognized procedures as determined by Robert's Rules of Order. 3. With the exception of discussions pertaining to specific decisions of Advisory employment, the Affirmative Action/Committee Meetings will be open to the general public. 4. Announcements of upcoming meetings will be posted in the Ithaca Journal as well as on public bulletin boards within the Ithaca City Hall. 5. Members of the community will be given an opportunity to address concerns related to equal opportunity within the city government. This fammatlill occur Advisory at the beginning of each scheduled Affirmative Action//Committee Meeting. 6. Should a member of the Affirmative Action Advisory Committee miss a total of ior four (4) unexcused meetings in any ca endar year or three (3) consecutive meetings, a recommendation will be made by the' hairman to the Mayor requesting that the member be removed and appropriately eplaced. Excusals for absences for unusual circumstances will be considered by the Affirmative Action Advisory Committee Co-chairmen. - 2 - The following points address specific issues under which the Affirmative Action Advisory Committee will be operating: 1. Serve as an advisory committee to the Mayor of Ithaca, the Members of Ithaca Common Council, and the City of Ithaca Personnel Administrator/AAO. 2. The committee will recommend methods of outreach toward increasing the pool of women and minorities who may be considered for positions within the city government. This may include suggestions relative to the use of printed and electronic media, as well as personal contact to attract candidates for positions. 3. The committee will assist the Personnel Administrator/AAO in the development of appropriate grievance procedures which may be used to investigate and redress allegations of discrimination within the city's employment process. Moreover, the committee will advise the Personnel Administrator/AAO relative to specific issues of discrimination which may be brought to the committee's attention through existing channels. 4. The committee will review the City of Ithaca's Affirmative Action Plan on an annual basis as the program is periodically updated. 5. The committee should be kept advised of equal opportunity matters which may involve external regulatory agencies. 6. The committee will assist the Mayor, the Members of Common Council, and the Personnel Administrator/AAO in the identification of specific problem areas within the city government which may warrent focussed results oriented action. 7. The committee will periodically review the effectiveness of the various city- wide affirmative action training programs. Specifically, the committee will make appropriate suggestions for enhancing such efforts. 8. The committee will review all official employment documents, as well as brochures and publications, for the City of Ithaca to determine their conformity to require- ments for being bias free, and to meet appropriate compliance criteria. • • • MEMBERSHIP OF THE AFFIRMATIVE ACTION ADVISORY COMMITTEE Dr. Donald C. Graham Term to expire 12/31/82 Associate Professor, Food Science Director of Minority Programs, Agr. Life Science (H) 273-4484 Cornell University (W) 256-6588 20 W. Miller Rd. Ithaca, NY 14850 Stephen G. Wapen CO-CHAIRMAN Term to expire 12/31/81 PersomelAssociate, Ext. Personnel Office Cornell University (H) 272-9077 82 Nelson Road (W) 256-7776 Ithaca, NY 14850 Argin Hutchins Term to expire 12/31/82 Graduate Student Cornell University (H) 273-6642 Former Chairman of Human Rights Commission and City employee 104 Fayette St. Ithaca, NY 14850 Michael J. Montgomery CO-CHAIRMAN Term to expire 12/31/83 Exec. Director, Office of Equal Opportunity Cornell University (H) 257-1369 410 Winthrop Drive (W) 256-3976 Ithaca, NY 14850 Audrey Cooper Term to expire 12/31/81 Family & Children's Service of Tompkins County Former City employee (H) 273-9469 206 Monroe St. (W) 273-7494 Ithaca, NY 14850 Maurisue Bishop Term to expire 12/31/83 1111 Hector St. (H) 273-1851 Ithaca, NY 14850 (W) 273-2776 Jasmine Lim Term to expire 12/31/81 Community Development Coordinator, City Hall 406 Winston Court Apts. (#5) (W) 272-1713, x222 Ithaca, NY 14850 John Dougherty Term to expire 12/31/82 Asst. to Superintendent of Public Works (C&M) City Hall (H) Unlisted 612 S. Plain St. (W) 272-1713, x242 Ithaca, NY 14850 272-1718 Royal Lipscomb Term to expire 12/31/82 Police Officer, City of Ithaca 170 Muzzy Road (H) Unlisted Ithaca, NY 14850 (W) 272-1713, x238 Lv Msg Bernard Van Orman Term to expire 12/31/82 Fire Fighter, City of Ithaca President of the Fire Fighters Union (H) 564-7135 1504 Elmira Road (W) 272-1234 Newfield, NY 14867 Joan Collins (H) 272-4152 Personnel Administrator, AAO (W) 272-1713, x230 or x249 165 Iradell Road Ithaca, NY 14850