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HomeMy WebLinkAboutMN-HRC-2001-06-25 HUMAN RESOURCES COMMITTEE Regular Meeting June 25, 2001 Committee • Members Present: Paulette Manos, Ed Hershey, Pat Vaughan, Josh Glasstetter, Jana Taylor Committee Members Excused: Tracy Farrell Ad-Hoc Members Present: Schelley Michell-Nunn (HR Director), Dominick Cafferillo (Controller) Common Council Members Present: Pat Pryor Staff Present: Brian Wilbur (Fire Chief), Marcia Lynch (Director of Development), Rick Ferrel (Asst Supt of Public Works), Denise Malone (Administrative Secretary) Chairperson Manos called the meeting to order at 7:10 pm. A. Agenda Review, Approval of Minutes &Announcements Chairperson Manos stated that Item E-2 (Fire Department) has been added to the agenda. The Committee reviewed the minutes from the May meeting. Alderperson Vaughan made a motion to approve the minutes from the May 23, 2001 meeting. Seconded by Alderperson Hershey. Motion carried 4-0. (Alderperson Taylor abstained from the vote.) B. Employee Comments & Response. None. C. Chairperson's Report. None. D. Sub-Committee Reports 1. City Administration Alderperson Hershey reported that Intern Dave Perkins has completed his interviews. Mr. Perkins will summarize his report and make a presentation to the City Human Resources Committee Meeting June 25, 2001 Page 2 Administration Sub-Committee on July 9"'. The Sub-Committee will review the report and make possible recommendations for the July Human Resources Committee meeting. 2. Residency Requirement Alderperson Glasstetter distributed the revised draft of the Residency Requirement policy. Chairperson Manos stated that Common Council members met with Senior Staff on June 8th to discuss the Residency Requirement. Alderperson Hershey reported on that meeting. The essence of that discussion was on why there is a need for the residency requirement and how this policy reduces the City's ability to hire and retain the best- qualified person. The Committee continued to discuss the residency requirement. After discussion, the Chairperson Manos and Alderperson Glasstetter will research and provide information at the next meeting on the following concerns: a. Residency Requirement Language: ensure that the language is clear and concise b. "At Will" Employees: should they be covered by the residency requirement or exempt c. Waivers: when should waivers be granted d. Promotions: will the residency requirement apply to promotions e. Investigation of Residency: draft procedure for hearing process f. Historical Perspective: was there always an issue with the residency requirement g. Grandfather Language: who would be affected h. New York Conference of Mayors (NYCOM): contact for legal opinion on the Public Officers' Law 3. E-mail Policy. None. E. Personnel Items 1. DPW— Streets & Facilities a. Request to Add Parking Lot Attendant Positions (2) The Department of Public Works (S&F) is requesting to amend the Personnel Roster by adding one (1) permanent Parking Lot Attendant position (20 hrs/wk) and one (1) permanent Parking Lot Attendant position (40 hrs/wk). After discussion, Alderperson Vaughan made a motion to table the request until next month so that Asst. Superintendent Ferrel could be present at the meeting and • Human Resources Committee Meeting June 25, 2001 Page 3 that more information could be provided regarding the financial impact and the needed staffing. Seconded by Alderperson Hershey. Motion carried 5-0. b. Request to Adiust Salary for Golf Course Manager The Department of Public Works is requesting a salary increase for the Golf Course Manager. Asst. Superintendent Ferrel stated that the Golf Course Manager is not covered by a collective bargaining agreement and that the last salary increase for him was 1998. After discussion, Alderperson Vaughan made a motion to increase the salary for the Golf Course Manager by 2.5%for 1999, 3% for 2000 and 3% for 2001. Seconded by Alderperson Hershey. Motion carried 5-0. 2. Fire Department a. Request to Create Temporary Fire Fighter Position The Fire Department is requesting to amend the Personnel Roster by creating a temporary Fire Fighter position. Fire Chief Wilbur stated that a Fire Fighter position will become vacant in August 2001 due to a retirement. Fire Chief Wilbur stated that the NYS Academy of Fire Science starts on August 6, 2001. Missing the training class would result in a delay of as much as seven (7) months while waiting for the next recruit class to start and extra expense for occasional overtime coverage. Fire Chief Wilbur would like to create the temporary position of Fire Fighter, hire prior to the effective vacancy date and allow the new hire to attend the next recruit training class. After discussion, Alderperson Vaughan made a motion to create a temporary Fire Fighter position. Seconded by Alderperson Glasstetter. Motion carried 5-0. F. Directors' Reports. None. G. Mayor's Report. None. H. New Business 1. Executive Association Compensation Study HR Director Schelley Michell-Nunn reported that the Executive Association Compensation Study has been completed. Mary Hall (Total Compensation Services) conducted the study. Ms. Hall met with employees of the Executive Association to discuss their job duties and responsibilities. A Point Factor Plan was set up to evaluate the position to determine the salary range. Ms. Hall gathered market data for the same positions around New York State to get similar salary structure. Ms. Michell-Nunn stated that she is recommending that the Committee take the following actions: Human Resources Committee Meeting June 25, 2001 Page 4 a. Adopt the Executive Association salary compensation structure; b. Authorize salary adjustments for the following positions to bring them up to the minimum or provide a 10% increase if the adjustment is more than 10%: $3,030 Bridge Systems Engineer 1,692 Building Maintenance and Solid Waste Supervisor 633 Motor Equipment Maintenance Supervisor 3,271 Transit Service Supervisor 3,699 Director of Development c. Authorize the Controller to transfer$6,162 to the appropriate accounts for the recommended salary adjustments for the second half of 2001. The Committee discussed the recommendations. After discussion, Alderperson Vaughan made a motion to accept the recommendations as requested. Seconded by Alderperson Taylor. Motion carried 5-0. 2. Possible Motion to Enter into Executive Session to Discuss the Employment History of an Employee Alderperson Hershey made a motion to go into Executive Session to discuss the employment history of an employee. Seconded by Alderperson Glasstetter. Motion carried 5-0. After Executive Session, Alderperson Manos reported that the Committee discussed the employment history of an employee but no action was taken. Old Business. None J. Adjournment On a motion by Alderperson Vaughan, the meeting was adjourned at 9:20 p.m.