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HomeMy WebLinkAboutMN-HRC-2001-04-23 HUMAN RESOURCES COMMITTEE Regular Meeting April 23, 2001 Committee Members Present: Paulette Manos, Ed Hershey, Pat Vaughan, Josh Glasstetter, Jana Taylor, Tracy Farrell Ad-Hoc Members Present: Schelley Michell-Nunn (HR Director), Dominick Cafferillo (Controller) Staff Present: Alice Green (Acting Youth Bureau Director), Denise Malone (Administrative Secretary) Chairperson Manos called the meeting to order at 7:05 pm. A. Agenda Review, Approval of Minutes & Announcements The Committee reviewed the minutes from the February 26, 2001 meeting. Alderperson Vaughan made a motion to approve the minutes. Seconded by Alderperson Farrell. Motion carried 5-0 (Alderperson Glasstetter was absent from vote). B. Employee Comments & Response. None. C. Chairperson's Report. None. D. Sub-Committee Reports 1. City Administration Alderperson Hershey stated that David Perkins has been hired to conduct interviews with management, current and former customers and submit a report of the findings to the Sub-Committee. The Sub-Committee will reconvene to review his findings. 2. Residency Requirement Alderperson Glasstetter distributed a draft of the City of Ithaca Residency Requirement and reviewed highlights with the Committee. Section 1: Preamble - Recognizes potential benefit of a residency requirement. Section 2: Definition— Defines residency. Section 3: Residency Requirements — Defines residency requirements and enforcement of policy. Human Resources Committee Meeting April 23, 2001 Page 2 Section 4: Investigation of Residency— If not in compliance with policy, the procedure to follow for investigating. Section 5: Notice and Posting— Communicating policy to current and new employees. Section 6: Waiver of Requirement—When residency requirements can be waived. Section 7: Effective Date—When law will take effect. Alderperson Glasstetter stated that the residency requirement policy would affect only new hires and promotions, current employees would be grandfathered in. The Committee reviewed each section and discussed how elements of this policy would affect provisional appointments, promotions, probationary periods, hiring outside City limits and diversifying the workforce. The Committee made some changes to the draft. Alderperson Glasstetter will make the needed changes and bring back to the Human Resources Committee meeting next month. 3. E-mail Policy. No report. E. Personnel Items 1. Human Resources Department a. Request to Designate Safety & Health Coordinator to Managerial Plan The Human Resources Department is requesting to designate the position of Safety and Health Coordinator to the Managerial Compensation Plan. After discussion, Alderperson Farrell made a motion to approve the request. Seconded by Alderperson Vaughan. Motion carried 6-0. 2. DPW—TCAT a. Request to Hire Bus Drivers Above Starting Salary The Department of Public Works (TCAT) is requesting to hire four (4) new Bus Drivers at $10.02/hour. Ms. Michell-Nunn explained that Bus Drivers working for the City of Ithaca are paid less than Bus Drivers working for TCAT. Ms. Michell- Nunn stated that a compensation study will be done for positions in the DPW Unit and the Administrative Unit. tkumanResources Committee Meeting April 23, 2001 Page 3 Ms. Michell-Nunn stated that currently there are four positions that the Department of Public Works is requesting to increase the minimum salary (1 full- time position and 3 part-time positions). After discussion, Alderperson Taylor made a motion to approve the request to increase the starting salary of the four- (4) current vacant Bus Driver positions to $10.02/hour. Seconded by Alderperson Vaughan. Motion carried 6-0. 3. Youth Bureau (Cass Park) a. Request to Create a Temporary Training Position Youth Bureau is requesting to create a temporary training position at Cass Park. The Recreation Supervisor at Cass Park will leave City employment in August 2001. The Youth Bureau would like to hire a replacement one-month in advance to allow for training. After discussion, Alderperson Farrell made a motion to approve the request. Seconded by Alderperson Vaughan. Motion carried 6-0. F. Directors' Reports 1. Controller Controller Dominick Cafferillo stated that the due to the poor financial market, the New York State Retirement System will bill the City for the amount originally stated. Mr. Cafferillo will make adjustments to offset the overage. 2. Human Resources Director Ms. Michell-Nunn reported on the following: a. Human Resources Department Staff: Ms. Michell-Nunn stated that the Human Resources Department staff has developed a vision statement, mission statement and a priority list. b. Manager of Organizational Development Position: Ms. Michell-Nunn has received over 60 applications for the Manager of Organizational Development. After the applications have been approved, Ms. Michell-Nunn will review them and schedule phone interviews. c. Health and Safety Officer Position: Ms. Michell-Nunn will advertise for the position of Health and Safety Officer. d. Workplace Improvement Program: Ms. Michell-Nunn stated that she is currently working on the rollout of the Workplace Improvement Program. There will be four (4) teams: Communications Implementation, Policy Implementation, Education and Development Implementation and Employee Feedback Human Resources Committee Meeting April 23, 2001 Page 4 e. Implementation. Employees will be encouraged to volunteer to participate on one of the teams. f. Senior Staff: Senior staff is working on developing a communication strategy, a mission statement and identifying values. I. New Business 1. Human Resources Committee Meeting — May 2001 Chairperson Manos stated that the meeting scheduled for May 2001 falls on Memorial Day and would need to be changed. After discussion, the Committee decided to have the next Human Resources Committee meeting on Wednesday— May 23, 2001. J. Old Business. None. K. Adjournment On a motion by Alderperson Hershey, the meeting was adjourned at 8:55 p.m.