HomeMy WebLinkAboutMN-CAB-2001 Julie c com• CA draft minutes image '
From: Tim Logue
To: CAB
Date: Mon, Feb 5, 2001 11:19 AM
Subject: CAB draft minutes
Hello all,
Please find attached and below draft minutes from our meeting this past Friday. You can send
commentary back to me, I can make changes, and we can circulate final minutes before next months'
meeting for approval.
Thanks, Tim
++++++++++++++++++++++++++++++++++++++++++++++++++++++
Commons Advisory Board Minutes
February 2, 2001
Attendees:
Andy Gillis, Chair; Gary Ferguson; Mary Zebell; Natan Huffman; Pat Pryor, Common Council Liason; Rick
Ferrel, Board of Public Works Liason; Julie Holcomb; Kristen Lewis; Tim Logue, Economic Development
Planner
We began the meeting talking about the Commons Advisory Board itself. Questions were raised as to the
board's current membership and mission. Tim agreed to circulate a list of members and their contact
information after he gets updated information from Julie; some reappointments are scheduled to happen
in the next week or so. In regards to the board's purpose, Andy characterized the CAB as an advocate for
the Commons from within city government. He mentioned that it was created, in large part, to oversee
permitting for functions on the Commons, but that since the Clerk's office has taken over those
responsibilities, it has become less of a regulatory body and more of an advocacy group. When Julie
expressed her wishes that the group take on larger issues, such as business attraction and retention,
Natan said that he thought the group should focus on its chartered responsibilities first, and look to other
issues second. Julie read the CAB's chartered responsibilities.
tNeQ-V �
here seemed to be general consensus with Mary's statement that the group would benefit greatly from
more structure: minutes, prepared agendas, and formalized actions(e.g. resolutions). Tim will keep
minutes and help circulate agendas, both with the current system of postcards, as well as an email circle.
Gary mentioned and others agreed that it would be quite helpful to have a section of the agenda
dedicated to reports from: himself, on behalf of the Ithaca Downtown Partnership; Tim, on behalf of the
Planning Department; Rick, on behalf of Public Works; Pat, on behalf of Council; and Julie, on behalf of
the Clerk's office. A-4- - Gc; l Scn?-u>>jh
From these discussions we turned to questions about the brick and steel rail design/sculpture in front of
Center Ithaca. Recently, DPW put up barricades because some people had slipped on the frozen metal or
stumbled on upraised bricks. The barricades were then removed, deemed unsightly. Mary said she would
do a little research into liquid de-icers. Julie said she would research whether the installation was a
commissioned work of art.
On Natan's motion, and Gary's second, it was unanimously RESOLVED that the CAB should ask the
Board of Public Works to investigate both short and long term solutions to the problem, considering
aesthetics and access to the Commons, because of the safety and liability issues involved. Mary and
Julie o comb-CA draft minutes Page
Gary said they would present this resolution to the BPW.
Next, Mary updated the group on the plans for improvements to the Fountain Area of the Commons. One
of the issues she brought up was lighting. The lighting study being performed by Thomas Associates,
which Mary will try to speed along, found that 20%of the overhead "shoebox" lights were burned out.
NYSEG is responsible for maintenance, thought they have no maintenance plan. The study also found
that light levels are rather inconsistent on the Commons. Thomas wants to redo parts of the study with
storefront lights turned off; they will coordinate with the Police Department and retailers. Two
recommendations are already taking shape: either 1) leave the shoebox lights and remove the trees that
are blocking the light, or 2) leave the trees and replace the shoebox lights with pedestrian-scale (12-15
feet tall) lights. When Mary stated that two lights have been removed as part of the current fountain
demolition and that temporary lights were to be fashioned from existing shoebox lights, Gary expressed
his concern that the decision on temporary lights would probably set precedent for the rest of the
Commons. It was noted that while pedestrian scale lights would cost more than shoebox lights, they
would be less costly to maintain because we would no longer rent them from NYSEG. Mary also noted
that she would like to eventually replace the current high pressure sodium bulbs with metal halite bulbs.
On Gary's motion, and Natan's second, it was unanimously RESOLVED that the CAB prefers pedestrian
level lighting to the"shoebox" lights and would like to see their installation as part of the lighting plan for
the Commons. This preference stems from the opinion that pedestrian level lighting would be more
attractive and would create a better ambiance on the Commons than the tall shoebox lights. Lock-tip Dld ee50
Lastly, Mary presented four options for the fountain design. She stated that she thought it was important
that the fountain have a vertical element because of the view from Home Dairy Alley.
On Kristen's motion, and Julie's second, it was unanimously RESOLVED that the CAB recommends
"Option#2,"the tallest of the four options presented, and would like to see some element of
customization, such as a mosaic design, if possible.
The next meeting of the Commons Advisory Board will be March 2nd, 2001 in the conference room on the
second floor of City Hall at 8:30am.
Tim Logue
Neighborhood and Economic Development Planner
Planning and Development Department
108 E. Green St.
City of Ithaca, NY 14850
(607)274-6557
Commons Advisory Board
Resolutions
February 2, 2001
Andrew Gillis, Chair
Joseph Wetmore
Jerry Martins
Gary Ferguson
Julie Conley Holcomb
Becca Spiro
Kristin A. Lewis
Natan Huffman
Patricia Pryor, Common Council Liaison
William Korherr, Board of Public Works Liaison
Tim Logue, Economic Development Planner
WHEREAS the motion made by Gary Ferguson, and seconded by Natan
Huffman: it was unanimously RESOLVED that the CAB prefers pedestrian level
lighting to the "shoebox" lights and would like to see their installation as part of
the lighting plan for the Commons and implemented in the forthcoming Fountain
Area Improvement. This preference stems from the opinion that pedestrian level
lighting would be more attractive, would create a better ambiance and would be
key in assuring pedestrian safety on the Commons.
WHEREAS the motion made by Kristen Lewis, and seconded by Julie Holcomb:
it was unanimously RESOLVED that the CAB recommends "Option#2," the
tallest of the four fountain options presented, and would like to see some element
of customization, such as a mosaic design, if possible on the new Fountain on
the Commons.
Flagpole Planter Center Pavilion Planter
New Plants Spiraea nipponica'Halward's Silver'/ New Plants Rhododendron Mezett Hybrid'Molly Fordham'
Ilex verticillata'Red Sprite'/ Hamamellis virginianna/Witch hazel
Ilex verticillata'Jim Dandy'/ Asarum europaium/European Ginger
Hydrangea paniculata'Limelight'
Echinacea purpurea'Magnus'/Purple Coneflower Hellebores orientalis'Royal Heritage White'
Sedum telephium 'Aurthur Branch'/ Epimedium Frohnleiten
- Goatsbeard
Nepeta faasenii'Walker's Low'/ (8) Large Caliper Shade Trees Ha kone chloa macraaa reola
Gaura lindkumeri/
Miscanthus sinensis'Sarabande'/ We are looking for: Robinia pseudoacacia'Purple Robe' Hosta 'Francis Williams'
Panicum virgatum"Rotstrahlbusch'/ Fraxinus americana'Autumn Purple' Hosta'Great Expectations'
Pennisetum altrocuroides'Hameln'/ Gleditsia triacanthos'Skyline' Hosta'Golden Tiara'
and others Polystichum polyblepharum
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Prunus to remain
Home Dairy Alley
N
Fountain Area Improvements
Scale; 1" = 15'-0"
City of Ithaca Department of Plannning and Development
Mary Zebell,Landscape Planner
February 2001
t
6
Flagpole Planter Center Pavilion Planter
Removals (1) Cercidiphyllum japonicum/ Katusura Tree -� Removals (1)Acer Rubrum /Red Maple
(4)Berberis/ Barberry (2)Sophora japonica/ Scholartree --
(1)Viburnum (3)Spiraea nipponica/ Spiraea
/ (1)Euonymus fortunei/ Wintercreeper r(8)Taxus cuspidata/Japanese yew
/ ___ .
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Home Dairy Alley I
N
Fountain Area Improvements
Scale;1" =15'-0"
City of Ithaca Department of Plannning and Development
Mary Zebell,Landscape Planner
February 2001
Ju ie jcom• A: agenda'? minutes Page 1
From: Tim Logue
To: CAB
Date: Mon, Mar 26, 2001 10:07 AM
Subject: CAB agenda?, minutes
Hello folks,
I am starting to put together an agenda for next week's meeting. From our last meeting, we were going to
add mobile vending issues, tree removals?(inviting Andy Hillman?-do you want to talk about this??), and
possibly youth participation. I've included the minutes from the last meeting below. Any other issues that
people would like to see on the agenda?
Tim
AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA
Commons Advisory Board
Minutes, March 2, 2001
Attendees:
Andy Gillis, Chair; Mary Zebell; Pat Pryor, Common Council Liason; Rick Ferrel, Board of Public Works
Liason; Julie Holcomb; Kristen Lewis; Tim Logue, Economic Development Planner; Christina Morrison,
Ithaca Downtown Partnership
Pryor began the meeting with a review of the current members of the CAB. We talked a bit about Becca
Spiro's position. She is an Ithaca High School student and therefore cannot make the Friday morning
meetings that we currently hold. However, other times(afternoon or evenings)would be difficult for
business folks to attend. Pryor mentioned a couple of other ideas for working with youth on Commons
issues. She talked about a possible quarterly meeting with 10-12 students, perhaps sending two CAB
members to meet with them.
Pryor also mentioned that she has asked the Mayor whether the Commons Redesign Plan should be
adopted and incorporated into the City's Comprehensive Plan (or, if not, whether there are any next steps
needed by the city to officially accept the plan).
Morrison, speaking on behalf of Gary Ferguson and the Ithaca Downtown Partnership (IDP), reported on
a few things. First, the IDP is working on a get-the-word-out campaign for the 2 hour free parking, Monday
through Friday, in municipal garages. They are taking out ads in the Journal, launching a radio promotion
with Casey Stevens and Kevin English (including free lunch giveaways), and setting up table tents in
Center Ithaca and Commons restaurants. Second, she spoke a little about this year's Art in the Heart of
the City. Current sculptures will be coming down April 1st; new sculptures will be up by June 15th. It was
mentioned that the jury will convene this year over the first few months of the new installations to help
manage and oversee the process. Zebell mentioned that there is a$2,500 matching grant for private,
individual donations for artists. Third, Morrison spoke about this year's summer concert series, which will
again be on Tuesdays, Thursdays, and Fridays. The IDP is working on a possible busking program for
weekends. Lastly, she mentioned that Challenge Industries and a few other groups will be working this
summer to help water and maintain Commons plantings, as the Children's Gardens are going to Cass
Park.
Holcomb reported that she has already received inquiries about mobile vending on the Commons for this
summer(locations and fees). It was agreed that this would go on next months agenda, including a
discussion of how mobile vending will work with Commons reconstruction schedules.
Zebell updated the Board on some of those reconstruction plans. She mentioned that Peter Novelli is
Julie (wglcomb-CAB agenda? minutes —_ Page 2
drawing up bid documents for the work. She presented a plan for replanting the planters on either end of
the proposed grove of eight trees that will surround the new fountain. The Board had mixed reactions to
the proposal to remove a few trees because some people stressed the importance of the shade provided
to those sitting on the concrete planters. Zebell emphasized that the shade was being replaced in the
grove, but some members still worried that people might feel uncomfortable sitting at tables and chairs,
which might be intended for outdoor dining. Holcomb requested that Andy Hillman, City Forester, be
invited next month, if the Board again takes up the issue of tree removals. Ferrel asked about the water
and sewer lines under the Commons and their relation to the proposed placement of trees. Zebell said
that Novelli should be incorporating utility locations in the bid documents.
Zebell also brought up the CAB resolution about pedestrian scale lights passed at last months meeting.
She stated that she thought pedestrian scale lights would also assure pedestrian safety on the Commons.
The Board added three more reasons why pedestrian scale lighting would be preferable. First, it would
increase the perception of safety for people walking on the Commons, which can be as important(or
more)than actual safety. Second, it would work to preserve the mature canopy of existing trees on the
Commons. Third, it would avoid the higher maintenance costs associated with the pruning of trees that
block light from the taller, "shoebox" lights.
Logue reported on two planning studies that will start in the next few weeks. First, SRF &Associates will
be conducting a downtown traffic circulation study on the peripheral streets around the Commons. They
will be studying five recommendations that came from the Report of the Commons Redesign Committee:
1) Restore two way traffic on Cayuga and Aurora Streets
2) Realign E. State St. to create a pedestrian plaza in front of Viva Tacqueria
3) Narrow Green and Seneca Streets to add pedestrian improvements
4) Relocate or add a traffic signal on Green St., between Cayuga and Tioga
5) Install angle parking on Green and Seneca Streets
The second study is a Parking Garage Feasibility Study. Desman Associates will look at parking options
in Collegetown, Downtown, and the West End. This study will also have five components:
1) Evaluate the supply and demand for parking in each area
2) Determine if our current parking structures can be expanded vertically
3) Study a number of sites for possible new construction
4)Analyze the costs/benefits of each possibility and make a recommendation
5) Recommend improvements to our current operations& management
Both studies are scheduled to begin in March and will last approximately three months. Logue agreed to
make regular reports to the CAB.
The next meeting of the Commons Advisory Board will be Friday, April 6th, 2001 in the conference room
on the second floor of City Hall at 8:30am.
Julie Holcomb- Minutes from 3/2 Page:.:1.
From: Tim Logue
To: CAB
Date: Mon, Mar 5, 2001 1:50 PM
Subject: Minutes from 3/2
As always, I'd be happy to receive your feedback or recommended changes....
Commons Advisory Board
Minutes, March 2, 2001
Attendees:
Andy Gillis, Chair
Mary Zebell
Pat Pryor, Common Council Liason
Rick Ferrel, Board of Public Works Liason
Julie Holcomb
Kristen Lewis
Tim Logue, Economic Development Planner
Christina Morrison, Ithaca Downtown Partnership
Pryor began the meeting with a review of the current members of the CAB.We talked a bit about Becca
Spiro's position. She is an Ithaca High School student and therefore cannot make the Friday morning
meetings that we currently hold. However, other times (afternoon or evenings)would be difficult for
business folks to attend. Pryor mentioned a couple of other ideas for working with youth on Commons
issues. She talked about a possible quarterly meeting with 10-12 students, perhaps sending two CAB
members to meet with them.
Pryor also asked whether the Commons Redesign Plan should be adopted and incorporated into the
City's Comprehensive Plan.
Morrison, speaking on behalf of Gary Ferguson and the Ithaca Downtown Partnership (IDP), reported on
a few things. First,the IDP is working on a get-the-word-out campaign for the 2 hour free parking,
Monday through Friday, in municipal garages. They are taking out ads in the Journal, launching a radio
promotion with Casey Stevens and Kevin English (including free lunch giveaways), and setting up table
tents in Center Ithaca and Commons restaurants. Second, she spoke a little about this year's Art in the
Heart of the City. Current sculptures will be coming down April 1st; new sculptures will be up by June
15th. It was mentioned that the jury will convene this year over the first few months of the new
installations to help manage and oversee the process. Zebell mentioned that there is a $2,500 matching
grant for private, individual donations for artists. Third, Morrison spoke about this year's summer concert
series,which will again be on Tuesdays, Thursdays, and Fridays.The IDP is working on a possible
busking program for weekends. Lastly, she mentioned that Challenge Industries and a few other groups
will be working this summer to help water and maintain Commons plantings, as the Children's Gardens
are going to Cass Park.
Holcomb reported that she has already received inquiries about mobile vending on the Commons for this
summer(locations and fees). It was agreed that this would go on next months agenda, including a
discussion of how mobile vending will work with Commons reconstruction schedules.
Zebell updated the Board on some of those reconstruction plans. She mentioned that Peter Novelli is
drawing up bid documents for the work. She presented a plan for replanting the planters on either end of
the proposed grove of eight trees that will surround the new fountain. The Board had mixed reactions to
the proposal to remove a few trees because some people stressed the importance of the shade provided
9..
Julie Holcomb-Minutes from 3/2 Pa e 2
to those sitting on the concrete planters.Zebell emphasized that the shade was being replaced in the
grove, but some members still worried that people might feel uncomfortable sitting at tables and chairs,
which might be intended for outdoor dining. Holcomb requested that Andy Hillman, City Forester, be
invited next month, if the Board again takes up the issue of tree removals. Ferrel asked about the water
and sewer lines under the Commons and their relation to the proposed placement of trees. Zebell said
that Novelli should be incorporating utility locations in the bid documents.
Zebell also brought up the CAB resolution about pedestrian scale lights passed at last months meeting.
She stated that she thought pedestrian scale lights would also assure pedestrian safety on the
Commons. The Board added three more reasons why pedestrian scale lighting would be preferable. First,
it would increase the perception of safety for people walking on the Commons,which can be as important
(or more)than actual safety. Second, it would work to preserve the mature canopy of existing trees on
the Commons. Third, it would avoid the higher maintenance costs associated with the pruning of trees
that block light from the taller, "shoebox" lights.
Logue reported on two planning studies that will start in the next few weeks. First, SRF&Associated will
be conducting a downtown traffic circulation study on the peripheral streets around the Commons. They
will be studying five recommendations that came from the Report of the Commons Redesign Committee:
1) Restore two way traffic on Cayuga and Aurora Streets
2) Realign E. State St.to create a pedestrian plaza in front of Viva Tacqueria
3) Narrow Green and Seneca Streets to add pedestrian improvements
4) Relocate or add a traffic signal on Green St., between Cayuga and Tioga
5) Install angle parking on Green and Seneca Streets
The second study is a Parking Garage Feasibility Study. Desman Associates will look at parking options
in Collegetown, Downtown, and the West End. This study will also have five components:
1) Evaluate the supply and demand for parking in each area
2) Determine if our current parking structures can be expanded vertically
3)Study a number of sites for possible new construction
4)Analyze the costs/benefits of each possibility and make a recommendation
5) Recommend improvements to our current operations &management
Both studies are scheduled to begin in March and will last approximately three months. Logue agreed to
make regular reports to the CAB.
The next meeting of the Commons Advisory Board will be Friday,April 6th, 2001 in the conference room
on the second floor of City Hall at 8:30am.
Pagel 06/04/01
Commons Advisory Board
Minutes, April 6, 2001
Attendees: Andy Gillis, Chair; Mary Zebell; Pat Pryor, Common Council Liaison; Rick
Ferrel, Board of Public Works Liaison; Julie Holcomb; Natan Huffman;
Kristen Lewis; Tim Logue, Economic Development Planner; Gary
Ferguson, Ithaca Downtown Partnership
Pryor began the meeting by stating that the Commons Improvements proposal had
passed Common Council the night before, despite concerns about increasing costs for
the project. She stated that a master plan of some sort would help to organize and
schedule future Commons improvements.
On a motion by Ferguson, seconded by Lewis, the minutes from March 2, 2001 were
approved unanimously.
Ferguson reported that the Cornell's decision on whom to select to develop their office
building had been postponed. He said the decision might not be announced until May.
He mentioned that he was working with Monahan Development on a pre-development
agreement for the Cayuga Green project, which has been proposed for the surface
parking lots around the new library. He stated that Common Council has approved
outdoor liquor licenses for Simeon's and Viva Tacqueria. The City Clerk is responsible
for issuing permits for outdoor dining. He mentioned that the Downtown Partnership
`./ is contracting with Challenge Industries to maintain and water the planters. Pryor
mentioned that older special education students might also be available through the
school district after July 4th for maintenance. She said that she would call the
Partnership with some contacts.
Holcomb reported that she had received three or four requests for mobile vending
permits. Sites and prices are the same as last year and are quite reasonable. It was
suggested that the Clerk's Office and the Downtown Partnership issue a joint press
release on the rates of mobile vending. She mentioned that street preachers, who often
come to the Commons in the summer, are allowed to stand on the Commons and
preach, but cannot approach people or hand out materials. She said that the Clerk's
Office was working on a combined form for assembly and noise permits. She asked the
Board what it thought about a group of students who want to survey people on the
Commons. She said there would be about four people doing the survey and that there
would be about 20 questions. The Board approved of the survey on the condition that
surveyors let people go if they refuse to participate.
Zebell spoke about construction schedules for Commons Improvements. She said that
the fountain area was scheduled to be finished by May 5th, but that that date was
unlikely at this point. Her first pre-construction meeting with the contractor was
Monday, April 9th. Zebell also discussed her work with Brian DeYoung, who will be
renovating the Commons pavilions this spring. It was mentioned that the power
washing near the fountain area should happen after the fountain area construction is
complete.
Page 2 06/04/01
Ferguson mentioned that he had been approached about the bike rack outside of the
Outdoor Store and the fact that he has on occasion noticed that it sometimes blocks
the sidewalk. The Board discussed the possibility of writing some guidelines on
outdoor display of merchandise.
Ferguson stated that he would circulate a copy of Burlington, Vermont's rules on dogs
on their pedestrian mall.
Holcomb brought up the question of whether a two hour event with music, that has
reserved the central pavilion, should be allowed to have Common's vendors sell food
outdoors on the Commons. The Board discussed the issue, but could not settle on an
answer.
Gillis reported that SRF Associates had contacted him in regard to the downtown
Traffic Circulation Study, asking for comments. Three issues were listed as concerns:
1) How much parking will be lost?; 2) Will NYSDoT approve of the Green and Seneca
Street changes?; 3) What will be the effect on South Hill commuters, who currently
have two routes down from the hill - South Aurora Street and Stone Quarry Road.
Pryor mentioned that the Common Good Coalition was coming to the Neighborhood
and Community Issues Committee on April 11th. She asked if anyone would be
interested in serving on a subcommittee to discuss the issues involved.
The next meeting of the Commons Advisory Board will be Friday, May 4th, 2001
in the conference room on the second floor of City Hall at 8:30am.
•
Page 1 06/01/01
Commons Advisory Board
Minutes, May 4, 2001
Attendees: Andy Gillis, Chair; Julie Holcomb; Natan Huffman; Kristen Lewis; Joe
Wetmore; Gary Ferguson; Pat Pryor, Common Council Liaison; Tim Logue, Economic
Development Planner
Also in attendance: Thys Van Cort, Director of Planning and Development; Jennifer
Bloom and Tony Del Plato, Common Good Coalition
Thys Van Cort opened the meeting with a presentation on a Ground Floor Retail
Overlay Zoning proposal. The proposal would make changes to the Zoning Code for
allowable uses in a certain depth (maybe 30 feet) on the first floor, i.e. street level, of
buildings on the Commons and possibly in a "B" zone on peripheral streets around the
Commons. A list of allowed uses were listed in a handout (available in the Planning
Department) and includes retail stores, retail ice cream stores, restaurants, bars,
bakeries, delicatessens, visitor centers, wine centers, banks, and security offices such
as a police substation. The "B" zone would also allow customer service offices (such as
branch banks, travel agencies, brokerage and real estate offices), service-based shops
(includes repair shops, dressmakers, film developing, picture framing, and print
shops), gyms and dance studios, laundries, theaters, museums and libraries, and
barber shops/beauty salons/nail salons/tattoo parlors. The goal of the proposal is to
keep the Commons and parts of the downtown as a strong pedestrian-oriented retail
area. Ground floor offices have a tendency to dull street activity. By reserving the
ground floor frontages of buildings for retail businesses, the Commons and downtown
can remain active and alive with pedestrian trips. Residential and other office uses
(such as lawyers, medical and dental clinics, and accounting offices) would not be
allowed on the ground floor, but would be allowed in upper stories of buildings.
Wetmore asked about adding Seneca Street (including DeWitt Mall) and the 200 block
of Tioga Street to the "B" zone. He also asked about the definition of ground floor -
would it include a half floor basement with ground floor windows, like in the
Commons West building? Similarly, how would Center Ithaca and its step up, twenty
or twenty-five feet into the building be treated?
When Lewis asked about opticians, Van Cort said that offices that primarily gave eye
exams would not be allowed, whereas businesses that primarily sold glasses would be
allowed. This sparked discussion as to how to define the primary business of a store -
for example, would it be done by square footage dedicated to different activities or by
sales? Van Cort said that perhaps it would be the building department's call, based on
the representations of the business owner. The Christian Science Reading Room was
mentioned as an example of a business that sells books and newspapers, but whose
"primary" business is not retail (it still might fit in the "B" zone as a library).
Mailboxes, Etc. would not fit in the "A" zone, but might fit in the "B" zone as a copy
shop.
Wetmore also asked about the Home Dairy Alley and if it would be included as a
street. If it were to be redeveloped into store fronts, he hoped that offices would not
Page2 06/01/01
locate there. Van Cort said that it would be very difficult to redevelop the Center Ithaca
`./ side of the alley because of the design of the building, where the floor for Wildware is
at eye level.
Ferguson stated that the next meeting of the Ithaca Downtown Partnership's Board of
Directors would be Tuesday, May 8th at 7:30pm. He would like the Partnership to hear
this proposal as well. He also raised the questions of what happens to the uses that
this proposal would prohibit? Where would they go?
Van Cort reported that the fountain area construction project was on schedule and
should be finished by the end of the month, in time for the Ithaca Festival. Tomorrow
will probably be the last of the jackhammering and the bricks were just delivered
today. Smaller trees than were previously discussed will be planted (2 1/2 inch caliper
instead of 5 1/2 inch caliper).
The next presentation was made by Jen Bloom and Tony Del Plato of the Common
Good Coalition. Bloom stated that the Coalition was founded on February 7, 2001 and
included a number of organizations including organized labor groups. The Coalition
started by looking at Project Labor Agreements for the Cornell office building project,
but has since expanded to larger issues. Bloom handed out a number of materials
(available in the Planning Department), one of which is a list of development principles
supported by the Coalition; she talked through the list of five principles. First, the
Coalition would like to see Project Labor Agreements used on larger, more complex
projects. Usually developers have to negotiate agreements with 5-8 separate trades. A
PLA brings them all together into a collectively bargained wage rate for union and non-
union labor. Second, the Coalition would like to see preferences given to local labor.
Third, they would like to see minimum hiring goals made for women and people of
color, wherever tax subsidies are used. She mentioned that the Coalition has been
doing a good deal of outreach with apprenticeship programs, especially targeting
women and people of color. Fourth, the Coalition would like to see living wages paid on
any project receiving tax subsidies. She mentioned that the AFL-CIO has a low interest
loan program for contractors who pay a living wage. Fifth, she stated that the Coalition
is looking to have independent environmental reviews of development projects.
Del Plato added that these efforts help support small businesses by paying a living
wage to people who would in turn shop and dine in the local economy. He mentioned
that a range of people eat at the Moosewood Restaurant, where labor recently
unionized. He said that he was in favor of sustainable development along the lines of
the Iroquois' Seventh Generation principle.
Some questions were raised about the environmental review policy. Who would do it?
How would it go beyond the State and City's Environmental Quality Review (SEQR and
CEQR). Would it include the sprawl limiting/inducing aspects of development?
Discussion then turned to the regional nature of planning and development and to the
possible consequences if the City of Ithaca was the only municipality in the area to
adopt these principles. It was mentioned that we live in and among very fragmented
political and planning jurisdictions and that developers often try to play municipalities
off each other by threatening to go somewhere else.
Page 3 06/01/01
Holcomb spoke about the current financial situation of the City. She said that on the
`./ surface many of these principles sound good, but that they may have the consequence
of delaying the development that the City is currently counting on. She pointed out
that if more people realized the City's current financial situation, they might not be in
favor of delaying development.
Ferguson pointed out that financing opportunities could work to great effect to gain
some of the objectives that the Coalition was putting forth. If they could become part
of the project by providing organized labor pension fund monies, they would have a
point of leverage like none other. He encouraged their use and mentioned that he
would be willing to work with the Coalition on this possibility.
Holcomb said that Ted Crane has asked her if his contra dancing group can again
have their electricity fees waived for the period between June 4th and September 24th.
The CAB approved their waiving. She also mentioned that the Taste of Thai restaurant
had applied for an outdoor dining permit.
Logue passed out the minutes from the April meeting for approval at the next meeting.
The next meeting of the Commons Advisory Board will be Friday, June 1st, 2001
in the conference room on the second floor of City Hall at 8:30am.
Pagel 06/04/01
Commons Advisory Board
Minutes, June 1, 2001
Attendees: Julie Holcomb; Kristen Lewis; Gary Ferguson; Tim Logue, Economic
Development Planner
Two gentlemen from the Tompkins County Green Party came before the CAB to ask
permission to occupy a mobile vending site for two or three days a week, preferably
Fridays, Saturdays, and Sundays. They will have pamphlets and information available,
and bumperstickers and t-shirts will be available for a donation. The Board agreed to
let them use the space on the condition that if a vendor was desirous of the space and
was willing to pay for it, then the Greens would have to relocate.
Holcomb mentioned that Challenge Industries had requested the $60 non-profit
mobile vending permit for a spot in the tree grove. They will be selling pre-packaged ice
cream and soft drinks.
Holcomb has also received a request from Taste of Thai for an outdoor dining permit.
They are waiting for a State alcohol permit. When they receive that permit, the matter
will go to Common Council. Benchwarmers and Home Dairy are currently using
outdoor space, without a permit. Ferguson agreed to talk with Benchwarmers and
Holcomb agreed to speak with the Home Dairy folks. They both just need to apply for
the permit.
Discussion then moved on to the newly bricked fountain area, about proposed tables
and chairs. It was mentioned that NYSEG will be out to work on the area in the next
week, tearing up some of the work that was just completed. The fountain should be in
on Tuesday, June 5th. Lewis asked about the status of the trash cans and lights.
Next, conversation drifted towards other Commons projects that are slated for this
•
summer. Questions were raised as to the status of the power washing project. Logue
mentioned that it might be on hold until construction was completed on the bricking
work. Questions were also raised about the Home Dairy Alley memorandum of
understanding and improvements, as to where it is in the governmental process. Lewis
stated that if the alley is to be closed during construction, there needs to be clear
signage for pedestrians explaining how to get from the Commons to Green Street and
vice versa.
Ferguson mentioned the Downtown Partnership's upcoming busking program for
Thursday and Friday nights. Holcomb requested that the IDP file one permit for the
whole program. He also mentioned that art is coming to the Commons on June 15th.
Lastly, Lewis mentioned that the August CAB meeting is scheduled for Sidewalk Sale
week and the group might want to reschedule the date in order to get people to the
meeting.
The next meeting of the Commons Advisory Board will be Friday, July 6th, 2001
in the conference room on the second floor of City Hall at 8:30am.
Page 1 01/04/02
Commons Advisory Board
�.' Minutes, July 7, 2001
--DRAFT--
Attendees: Gary Ferguson; Andy Gillis, Chair; Julie Holcomb; Natan Huffman;
Kristen Lewis; Pat Pryor, Council Liaison; Tim Logue, Economic
Development Planner
Holcomb brought up the upcoming Multicultural Resource Center's all day festival and
MRC's request to reserve the whole Commons and to invite vendors to be a part of the
festival. After discussion, it was decided that it is acceptable to invite other vendors to
be a part of a festival on the Commons, as long as the vendors are there in support of
a nonprofit group. They will be expected to comply with all other regulations (Health
Dept., NYS sales tax, certificate of insurance, etc.). The sense of the CAB was that
vendors should not be allowed to participate in a Commons festival simply for
personal profit, as this would just displace sales from regular Commons merchants. If
the vendors are there in support of a nonprofit group, such as the MRC, then they
should be allowed to vend as part of the festival. The CAB did discuss the possibility of
charging these vendors a single day fee, such as $25, but in the end it was decided
that they would only have to pay for electricity, which is $10 per outlet or $25 for the
whole Commons. Other vendors who have received permits from the City to be on the
Commons will still remain in their current spaces. Gillis queried about liability
insurance for these kinds of festivals and whether the City's policy could be extended
to cover them.
The Annual Sidewalk Sale is August 4th - 6th. As with the Ithaca Festival, the Apple •
Festival, and the Antique Car Show, regular vendors are not allowed during the
Sidewalk Sale (coordinated with the Downtown Partnership).
Lewis inquired about an event that took place the Saturday before the meeting that
was techno music with amplified sound (DJ Max?) and whether they had a permit.
Holcomb said she would investigate. This inquiry set off a larger discussion about
noise on the Commons - what noise level is acceptable, should we measure noise
levels, how can we enforce the current City noise ordinance? Holcomb suggested that
the CAB could talk to the Mayor's Office about the noise permits he gives out.
Ferguson mentioned the piped music that Jason Fane, Simeon's, and a few others are
playing on the Commons; he is working out the scheduling of when it is on and off and
how it fits with other events on the Commons. He is buying some new CDs for the
Fleet bank.
Discussion then moved on to dogs and their presence on the Commons. Someone
asked about where the no dogs language exists in the City Code. Ferguson talked a bit
about getting signage on the Commons for the police to point to and about the
possibility of providing doggie stations. Gillis stated that the original reason for the no
dog law was the clean up issue; then one person with an office on the Commons, who
was a responsible dog owner, brought up the permit idea that allows an owner to walk
a dog to and from an office or home. Ferguson stated that the problem doesn't seem to
Page2 01/04/02 y Y
be messes anymore,just the presence of dogs; he said that verbiage for the signs is
already done. Holcomb said she would call the folks in the City's sign shop to see if we
can get more that just a green and white sign. Locations discussed were the four ../
entrances to the Commons. Ferguson said he would check with JoAnn Cornish about
the Home Dairy alley entrance.
The Commons Advisory Board minutes from April, May, and June were approved
unanimously as written.
Agenda items for the next meeting include further discussion about noise, dogs,
festivals and vendors. Lewis also added overhangs and outdoor racks for sales.
NOTE: There will be no August meeting of the Commons Advisory Board. The
next meeting of the CAB will be Friday, September 7th, 2001 in the conference
room on the second floor of City Hall at 8:30am.
Julie Holcomb CAB minutes from 7/7 Page 1
From: Tim Logue
To: CAB
Date: Mon, Aug 6, 2001 9:48 AM
Subject: CAB minutes from 7/7
Hey folks,
Sorry I didn't get these out to you earlier, but I was on vacation. They might have saved a person or two a
trip to City Hall last Friday, since we had decided at the 7/7 meeting to skip the August meeting because
of Sidewalk Sales.
Hope you had a great weekend and I'll see you soon, Tim
Commons Advisory Board ---Minutes, July 7, 2001
Attendees:
Gary Ferguson
Andy Gillis, Chair
Julie Holcomb
Natan Huffman
Kristen Lewis
Pat Pryor, Council Liaison
Tim Logue, Economic Development Planner
Holcomb brought up the upcoming Multicultural Resource Center's all day festival and MRC's request to
reserve the whole Commons and to invite vendors to be a part of the festival. After discussion, it was
decided that it is acceptable to invite other vendors to be a part of a festival on the Commons, as long as
the vendors are there in support of a nonprofit group. They will be expected to comply with all other
regulations (Health Dept., NYS sales tax, certificate of insurance, etc.). The sense of the CAB was that
vendors should not be allowed to participate in a Commons festival simply for personal profit, as this
would just displace sales from regular Commons merchants. If the vendors are there in support of a
nonprofit group, such as the MRC, then they should be allowed to vend as part of the festival. The CAB
did discuss the possibility of charging these vendors a single day fee, such as$25, but in the end it was
decided that they would only have to pay for electricity, which is$10 per outlet or$25 for the whole
Commons. Other vendors who have received permits from the City to be on the Commons will still remain
in their current spaces. Gillis queried about liability insurance for these kinds of festivals and whether the
City's policy could be extended to cover them.
The Annual Sidewalk Sale is August 4th -6th. As with the Ithaca Festival, the Apple Festival, and the
Antique Car Show, regular vendors are not allowed during the Sidewalk Sale(coordinated with the
Downtown Partnership).
Lewis inquired about an event that took place the Saturday before the meeting that was techno music with
amplified sound (DJ Max?) and whether they had a permit. Holcomb said she would investigate. This
inquiry set off a larger discussion about noise on the Commons-what noise level is acceptable, should
we measure noise levels, how can we enforce the current City noise ordinance? Holcomb suggested that
the CAB could talk to the Mayor's Office about the noise permits he gives out. Ferguson mentioned the
piped music that Jason Fane, Simeon's, and a few others are playing on the Commons; he is working out
the scheduling of when it is on and off and how it fits with other events on the Commons. He is buying
some new CDs for the Fleet bank.
Discussion then moved on to dogs and their presence on the Commons. Someone asked about where the
� w
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v
V
t;Julie Ho comb CA minutes from 7/7 --Page 2
no dogs language exists in the City Code. Ferguson talked a bit about getting signage on the Commons
for the police to point to and about the possibility of providing doggie stations. Gillis stated that the original
reason for the no dog law was the clean up issue; then one person with an office on the Commons, who
was a responsible dog owner, brought up the permit idea that allows an owner to walk a dog to and from
an office or home. Ferguson stated that the problem doesn't seem to be messes anymore,just the
presence of dogs; he said that verbiage for the signs is already done. Holcomb said she would call the
folks in the City's sign shop to see if we can get more that just a green and white sign. Locations
discussed were the four entrances to the Commons. Ferguson said he would check with JoAnn Cornish
about the Home Dairy alley entrance.
The Commons Advisory Board minutes from April, May, and June were approved unanimously as written.
Agenda items for the next meeting include further discussion about noise, dogs, festivals and vendors.
Lewis also added overhangs and outdoor racks for sales.
NOTE: There will be no August meeting of the Commons Advisory Board. The next meeting of the CAB
will be Friday, September 7th, 2001 in the conference room on the second floor of City Hall at 8:30am.
•
Pagel 09/17/01
Commons Advisory Board
Minutes, September 7, 2001
--DRAFT--
Attendees: Gary Ferguson; Andy Gillis, Chair; Natan Huffman; Kristen Lewis; Pat
Pryor, Council Liaison; Tim Logue, Economic Development Planner
With an agenda of noise permits before the Board, discussion began with noise. Pryor
said she would check in with the IPS to see if the City still has a decibel measuring
device.
Fern deLise came before the Board with a Commons Use Permit request for September
22nd for this year's local International Pagan Pride Day celebration. The group would
like to set up a labyrinth on the Commons between loam and 2:30pm, which would
be circumscribed by buckets of flowers. The CAB preferred the use of chalk over tape
to demarcate the path. The CAB also preferred that the labyrinth not be set up in the
trolley circle, but rather between the new fountain and the planter to the west of the
fountain. A pedestrian way of 5 or 6 feet should be kept open in this space to allow
pedestrians to pass and the labyrinth should not get too close to the planter or the
fountain. On Ferguson's motion, and Huffman's second, the permit was approved
unanimously.
Michael Porterfield came before the Board on behalf of the Twelve Tribes, requesting
two things: a Commons Use Permit for regular tabling and a Noise Permit for a Center
Pavilion Event on September 22nd and 23rd. The CAB directed him to check in with the
Clerk's Office about the regulations for use permits in regard to frequency of activity
and duration. The CAB was in favor of granting a permit that was in conformance with
the City Code and directed the City Clerk to issue such a permit to the group, if one is
applied for. On Huffman's motion, and Ferguson's second, the Noise Permit was
approved unanimously.
Jon Kilts of the Leukemia and Lymphoma Society submitted a Noise Permit
application for a benefit event on September 21st. There was some confusion on the
date because the Noise Permit stated 9/22, while the Public Assembly Permit
application stated 9/21. The Clerk had 9/21 on file. Similarly, both the Aurora Street
and Center Pavilions were mentioned; the CAB was amenable to either site. Huffman
noted that if the CAB is to handle Commons requests, the CAB should be provided
with a Commons schedule by the Clerk's Office. On Ferguson's motion, and Huffman's
second, the Noise Permit was approved unanimously with the condition that the place
and date be clarified.
The Noise Permit application submitted by Vivian Jacobs of the Task Force for
Battered Women for an October 11th event was approved unanimously by the CAB.
The CAB discussed two requests to bring motor vehicles on the Commons. The first is
for the Community College Expo, which wants to have an electric car in their 9/15
event from 1-4pm. The second request was made by the Cayuga Nature Center, which
Page 2 09/17/01
requested permission to bring a '51 Chevy onto the Commons on 9/16 for 2-3 hours.
The CAB approved both of these requests with the stipulation that neither vehicle be
parked on the trolley circle or on the new bricks around the fountain. If there are any
questions about allowable locations, people should check with the Department of
Public Works.
Dan Hirt ler, a resident of Center Ithaca, came before the Board with a letter and a
complaint about unattended music coming from the Fleet Bank building. He asked the
CAB for a written assertion that the CAB will not approve any unattended music.
Discussion ensued. Ferguson said that he was not prepared to make that kind of
statement, he was willing to take it under advisement. There seemed to be general
consensus that the CAB would not rubber stamp any noise permit applications and
now that consciousness had been raised on the issue of unattended music, it would
be especially scrutinized. Pryor volunteered to follow up with the Building Department
and Clerk's Office about the speakers on the Fleet Building that were installed without
an Encroachment Permit or CAB review. It was agreed that this issue would be an
item on the next CAB agenda.
Discussion turned to the new garbage cans on the Commons. Concern was raised that
there are now two different kinds of cans, the new and the old, as there are not
enough of the new ones. Jim Kelley stated that his crew would be experimenting with
painting one of the one cans black. Lewis mentioned that a recycling bin should be
placed near the planter on the west side of the new fountain. She also mentioned that
there is a hosebib that needs to be repaired near Morris' Men's Store. Logue said he
would pass this information on to JoAnn Cornish.
Leslie Chatterton will come to the next meeting to present on the Disability Advisory
Council and an accessibility survey of stores on the Commons.
NOTE: the CAB will meet in Common Council chambers in October.
The next meeting of the CAB will be Friday, October 5th, 2001 in Common
Council chambers on the third floor of City Hall, 108 E. Green St., at 8:30am.
Pagel 01/04/02
Commons Advisory Board
Minutes, October 5, 2001
--DRAFT--
Attendees: Gary Ferguson; Rick Ferrel; Andy Gillis, Chair; Julie Holcomb; Natan
Huffman; Kristen Lewis; Pat Pryor, Council Liaison; Tim Logue,
Economic Development Planner
Discussion began with mention that the CAB is seeing an increased number of
requests for people to be on the Commons for an unlimited time. It was noted that the
Code was outdated and that it should be revised over the winter, when there are few
permit requests. In the past the CAB has allowed people to take unused mobile
vending spots for such purposes.
Mac Larsen of the Interfaith Committee for a Just Peace came before the Board with a
request for vigils on the Commons from 1pm to 2pm on successive Saturdays,
beginning October 13th. The vigils would take place in the east pavilion, near Aurora
St., and would consist of people standing, holding signs, and conversing with
interested people. Flyers and other information would be available. Mr. Larsen said
that they would not block pedestrian ways and that they would not harass people
walking by. On a motion by Ferguson, seconded by Lewis, the CAB approved the
request unanimously, subject to other events that would take precedence, and subject
to the CAB's ability to revoke its approval if a retailer approaches for a nearby mobile
vending space.
Leslie Chatterton, a Historic Preservation and Neighborhood Planner with the City,
presented the Disability Advisory Council's Accessibility Guide, which was produced in
1995. The DAC is interested in revising the map and brochure, which would involve a
physical survey of the Commons and its businesses. The survey would include
measuring door widths and noting accessible facilities provided at each establishment,
such as accessible bathrooms. The standard for businesses under the federal
Americans with Disabilities Act is that businesses need to provide accessible facilities
to the extent that they are "readily achievable," a standard that is lower than that for
governmental buildings. The survey will be conducted by a member of the DAC, in
coordination with business owners, probably after the holiday season rush. The
existing map dates to 1994 and, as soon as it was complete, it was already out of date.
This time around the DAC would like to incorporate the map and data with the City's
Geographic Information Systems (see www.ithacamaps.org) so that the maps will be easy to
update. Maps are usually available at City Hall, the Finger Lakes Independence
Center, the Tompkins County Public Library, and at businesses on the Commons. It is
expected that the update will show many improvements since 1994, a positive
reflection on Commons businesses. The CAB discussed the possibility of creating
similar maps for other business districts in the City: Collegetown, the West End, and
the Southwest Area. Ferguson expressed his interest in helping and will follow up with
Chatterton. CAB members said they would be interested in reviewing the survey and
helping to get the word out to other businesses. Lewis said she could make
�•/ appointments with other businesses and help with the survey.
Page 2 01/04/02
Next, discussion turned to reviewing the ordinance on Noise Permits and about the
possibility of delegating routine approvals to the City Clerk. Questions were also raised
about procedural issues and timing of permit reviews. It was mentioned that the CAB
should deal with business displays on the Commons sidewalks. Holcomb stated that
most of the legal language relating to the Commons is in the Commons Operations
Manual, which is an appendix to the City Code. It is easier to make changes to an
appendix, but it is easier to enforce regulations if they are codified. Huffman requested
that the CAB use at least 30 minutes of the next meeting to address Commons
legislation, with the intent to eventually pass recommendations on to Common
Council. Ferguson seconded the motion and it was approved unanimously.
Next, the Board discussed a request by the Cornell University Zoo-Ching group to hold
a fund raiser on the Commons on October 13th or 14th. The group would be selling a
collection of things in an effort to send money to New York City relief efforts. The CAB
was concerned about space and setup, proof of the groups charity, and that there by
no commercial vendors. It was unanimously decided that the event could take place,
but that all leftovers must be cleaned up and that the group should not be able to
solicit people as they walked by.
A Noise Permit for an October 3rd gathering on the Commons for the Ithaca Coalition
against Star Wars was approved unanimously. The event would include amplified
speakers; they already secured an assembly permit.
A November 3rd Rally for a Living Wage event, from 1pm to 2pm, that would include a
public address system was approved unanimously.
NOTE: the CAB will meet in Common Council chambers until further notice.
The next meeting of the CAB will be Friday, November 2, 2001 in Common
Council chambers on the third floor of City Hall, 108 E. Green St., at 8:30am.
Page 1 01/04/02
Commons Advisory Board
Minutes, November 2, 2001
--DRAFT--
Attendees: Rick Ferrel; Andy Gillis, Chair; Natan Huffman; Kristen Lewis; Pat Pryor,
Council Liaison; Tim Logue, Economic Development Planner
The CAB lacked a quorum and could not take action on a Noise Permit submitted by
the Tompkins County Network for Peace and Justice.
Logue agreed to review CAB membership and attendance with the City Clerk.
Discussion began with noise permits. Lewis said that events can't be stopped on the
weekends anyway, even if the groups does not have a permit. City Hall is closed and
nobody knows if the event has been approved or if there have been any conditions
placed on it. Permits should be sent to the Police Department's dispatcher to be
available to police officers. She said it is hard to know what merchants can actually do
to effect change if something is wrong. She also mentioned sidewalk work that was
done over the previous weekend in front of Autumn Leaves. She asked if they had
permits, if the work was inspected by the City, and if the City even knew about it.
Huffman said that there should be a place where all activities are recorded and
available - at IPD or perhaps on the City's website. Lewis asked about posting permits
in the pavilions or on-site, like in Stewart Park. Pryor agreed to talk with IPD about
the notification and an activities list.
Next, the group turned to a review of the Commons legislation. Huffman noted that the
CAB does not meet enough to deal with all the permit requests and that he would
prefer delegate routing approvals to the Clerk. Gillis agreed. Lewis asked about a
definition for routine, noting that the system seemed to work well with the Clerk doing
most of it. The group stated that it wanted to work on language to delegate routine
approvals to the Clerk's Office, including a definition of when permits should come to
the CAB and about the Clerk's discretion. Some criteria mentioned that the Clerk
could use to determine if a permit needed to be reviewed by the CAB included: levels of
noise, number of people, and time of day and week. The Clerk would always have the
option of bringing something to the Board if there was a concern. There seemed to be
consensus that regular or annual events, once approved by the CAB, need not return.
Ferrel asked if there was any language (or need for it) about how much time was
necessary between the submission of an application and the actual event. Gillis
mentioned that if the Clerk denied a permit request, people would always have the
right to appeal the decision to the CAB. It was mentioned that it will be important to
bring the City Attorney into the conversation at some point, since free speech and
assembly rights may be involved.
Specific comments about the Commons legislation included:
• new #2 on page 3 - add that the Clerk may require, not just suggest or ask
Page 2 01/04/02
• new #4, p. 4 - Huffman will work on language for special decisions
• p. 4 - the CAB might want to leave in the language about a soldier's license
• p. 5 - some questions were raised about who reviews public art
Gillis agreed to go the Common Council meeting on November 7th to report that the
CAB is working on updates to the Commons legislation.
The CAB ended the meeting discussing what to do about the permit request and the
fact that they did not have a quorum. All present agreed that they were in favor of the
request. Gillis said that he would contact Gary Ferguson and Julie Holcomb and
discuss it with them.
The next meeting of the CAB will be Friday, December 7, 2001 in Common
Council chambers on the third floor of City Hall, 108 E. Green St., at 8:30am.
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