HomeMy WebLinkAbout09-16-15 City Administration Committee Meeting AgendaCA Meeting
City Administration Committee
DATE: September 16, 2015
TIME: 6:00 pm
LOCATION: 3rd Floor,
City Hall, Council Chambers
AGENDA ITEMS
Item Voting
Item?
Presenter(s) Time
Allotted
Chair, Deb Mohlenhoff
1. Call To Order * Note: We will review the number of 15 Min*
1.1 Agenda Review No cards received at the beginning of each
1.2 Review and Approval of Minutes Yes meeting and adjust time if needed.
Approval of July and August 2015 Minutes
1.3 Statements from the Public No
1.4 Statements from Employees No
1.5 Council Response No
2. City Administration, Human Resources, and Policy
2.1 HR - Establishment of Standard Workday Yes Schelley Michell-Nunn, HR Director 5 Min
as Required by New York State Retirement System
2.2 PB&ED – Amendment to Roster Yes JoAnn Cornish, Director 5 Min
3. Finance, Budget, and Appropriations
3.1 Eng - Authorization of Supplemental Yes Tim Logue, Traffic Systems Engineer 10 Min
Agreements for Route 13 Pedestrian
Improvements at Third Street & Dey Street
4. Performance Measures No Kevin Sutherland, Chief of Staff
Nothing Submitted
5. Common Council
5.1 Discussion – Living Wage No J.R. Clairborne, Council 10 Min
6. Budget Prep Discussion 30 Min
7. Meeting Wrap-up All 5 Min
7.1 Announcements No
7.2 Next Meeting Date: October 21st
7.3 Review Agenda Items for Next Meeting No
7.4 Adjourn Yes
(7:20 p.m.)
Committee Charge: The CA committee will:
Review financial and administrative issues pertaining to the City, along with items relating to the City of Ithaca workforce
environment, intergovernmental relations and human resources.
If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting,
please contact the City Controller’s Office at 607-274-6576 at least 48 hours before the meeting.
2. City Administration, Human Resources, and Policy
.1 Human Resources - Establishment of Standard Workday as Required by New York
State Retirement System
WHEREAS, the New York State Retirement System requires that the standard workday be
established for all positions in City government for the purpose of determining reportable days
worked, and
WHEREAS, a Recreation Program Assistant position has been amended since Common
Council last updated the standard workday designations, now, therefore, be it
RESOLVED, That Common Council hereby establishes the following standard workday for
the sole purpose of determining days worked reportable to the New York State and Local
Employees’ Retirement System for the position indicated:
Six (6) hour workday; Thirty (30) hour workweek
Recreation Program Assistant 1
J:\DRedsicker\AGENDAS\City Admin Comm\2015\9-16 - Agenda.docx 9/16/15
2. City Administration, Human Resources, and Policy
.2 Department of Planning, Building, Zoning, and Economic Development – Amendment
to Roster
WHEREAS, the Department of Planning, Building, Zoning, and Economic Development has
been reconfiguring its support staff to improve the efficiency of its operation, and
WHEREAS, the elimination of the Receptionist position and the addition of a Permit Clerk
position were voted on by Common Council on September 2, 2015 and
WHEREAS, as the next step in this reconfiguration, the Civil Service Commission classified a
proposed position as Database Specialist at their September 2, 2015 meeting, now, therefore be
it
RESOLVED, that the Personnel Roster of the Department of Planning, Building, Zoning, and
Economic Development shall be amended as follows:
Add: One (1) Database Specialist (40 hours)
and be it further
RESOLVED, That the position of Database Specialist shall be assigned to the CSEA
Administrative Unit at salary grade 8, and be it further
RESOLVED, That for the sole purpose of determining days worked reportable to the New
York State and Local Employees’ Retirement System, the standard workday for this position
shall be established at eight (8) hours per day (forty (40) hours per week).
J:\DRedsicker\AGENDAS\City Admin Comm\2015\9-16 - Agenda.docx 9/16/15
3. Finance, Budget, and Appropriations
.1 Authorization of Supplemental Agreements for Route 13 Pedestrian Improvements at
Third Street & Dey Street
A resolution authorizing implementation and funding in the first instance 100% of the
federal aid-eligible costs and State “Marchiselli” program-aid eligible costs, of a
transportation federal-aid project, and appropriating funds therefore.
WHEREAS, a Project for the Route 13 at 3rd & Dey, Sidewalk & Ped Improvements, P.I.N.
395035 (the “Project”) is eligible for funding under Title 23 U.S. Code, as amended, that calls
for the apportionment of the costs of such program to be borne at the ratio of 80% Federal funds
and 20% non-federal funds, and
WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100%
of the non-federal share of the costs of Design, Right of Way Incidentals and Acquisition,
Construction, and Construction Inspection, and
WHEREAS, on May 2, 2007, Common Council approved the Project, established Capital
Project #718 and authorized in the first instance a project cost of $726,502, with the
understanding that the cost to the City would be approximately 20% or $145,300, and with the
intent of applying for Community Development Block Grant funds to cover the local share, and
WHEREAS, the Board of Public Works, acting as the lead agency, declared on July 27, 2011,
that the Project would not have a significant negative environmental impact in accordance with
the City Environmental Quality Review Ordinance and the New York State Environmental
Quality Review Act, and
WHEREAS, on June 18, 2013, the Ithaca-Tompkins County Transportation Council adopted the
2014 – 2018 Transportation Improvement Program (TIP), amending the Project to include an
additional $538,220 of which $430,576 would be federal funds, and $107,644 would be non-
federal funds, though the City of Ithaca, as sponsor, would have to provide funding in the first
instance, and
WHEREAS, funding for this Project was included in the 2013 Action Plan for Community
Development Block Grant funds (a reimbursement program) in the amount of $143,000, and
WHEREAS, on June 10, 2014, the Ithaca Tompkins County Transportation Council modified
the Project on the Transportation Improvement Program to include an additional $60,000, of
which $48,000 would be federal funds, and $12,000 would be New York State funds, though
the City of Ithaca, as sponsor, would have to provide funding in the first instance, and
WHEREAS, as part of the 2014 City Budget, Common Council approved an additional
$110,000 for the Project, as a match for additional federal aid, and
WHEREAS, on July 21, 2015, the Ithaca-Tompkins County Transportation Council amended
the TIP to increase funding for the project in a total amount of $88,764, of which 80% or
$71,011 would be federal funds, and 20% or $17,753 would be a City share, and
J:\DRedsicker\AGENDAS\City Admin Comm\2015\9-16 - Agenda.docx 9/16/15
WHEREAS, to date, Common Council has only specifically approved by resolution the May
2007 authorization, but in order to be reimbursed for the federal, CDBG, and state shares of the
project, Common Council must authorized funding in the first instance; now, therefore be it
RESOLVED, That the Common Council hereby approves the above-subject project; and it is
hereby further
RESOLVED, That the Common Council hereby authorizes the City of Ithaca to pay in the first
instance 100% of the federal and non-federal share of the cost of Design, ROW, Construction,
and Construction Inspection work for the Project or portions thereof, and it is further
RESOLVED, That Common Council hereby amends Capital Project # 718, Route 13 at 3rd &
Dey, Sidewalk and Ped Improvements to include the additional Project costs of $829,984, for a
total authorization of $1,556,486, and it is further
RESOLVED, That the sum of $829,984, which includes the $110,000 authorized as part of the
2014 Final Budget, is hereby appropriated from the issuance of serial bonds and made available
to cover the cost of participation in the above phase of the Project, and it is further
RESOLVED, That in the event the full federal and non-federal share costs of the project
exceeds the amount appropriated above, the Common Council of the City of Ithaca shall
convene as soon as possible to appropriate said excess amount immediately upon the
notification by the NYSDOT thereof, and it is further
RESOLVED, That the Mayor of the City of Ithaca be and is hereby authorized to execute all
necessary Agreements, certifications or reimbursement requests for Federal Aid on behalf of the
City of Ithaca with the New York State Department of Transportation in connection with the
advancement or approval of the Project and providing for the administration of the Project and
the municipality’s first instance funding of Project costs and permanent funding of the local
share of federal-aid and state-aid eligible Project costs and all Project costs within
appropriations therefore that are not so eligible, and it is further
RESOLVED, That this project be undertaken with the understanding that the final cost of the
Project to the City of Ithaca will be roughly 20% of said portion, currently estimated at
$270,700 of the $1,556,486 authorized for this portion of the project, in monies and in-kind
services as managed by the Superintendent of Public Works and monitored by the City
Controller, and be it further
RESOLVED, That a certified copy of this resolution be filed with the New York State
Commissioner of Transportation by attaching it to any necessary Agreement in connection with
the Project, and it is further
RESOLVED, This Resolution shall take effect immediately.
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Resolution in Support of the Living Wage in Tompkins County as the Minimum
Wage
Whereas, it is one of our most cherished values that there is dignity in work; and
Whereas, raising incomes is critical to providing economic mobility and opportunity for working
families; and
Whereas, the growth in income inequality in recent years has created serious divisions within our society
and community; and
Whereas, Tompkins is increasingly becoming two counties with a portion of the population thriving
while many more face low wages, growing inequality, erosion of middle-class jobs, housing costs
through the roof and the institutionalization of a low-wage service economy; and
Whereas, powerful corporations have effectively held down wages and benefits creating family- and
economy-busting jobs rather than jobs with opportunity; and
Whereas, a full-time minimum wage worker in New York earns $18,200, which is significantly below
the current living wage in Tompkins County of $29,827; and
Whereas, a higher minimum wage would likely increase spending on locally produced goods and
services by workers benefiting from such increased wages, which, in turn would likely produce greater
demand and help stimulate the local economy; and
Whereas, a higher minimum wage would likely reduce the cost of providing social services in the City
of Ithaca and Tompkins County; and
Whereas, our community has a proud tradition of advocating for worker rights and promoting economic
justice; and
Whereas, we as a community and we as a country can no longer accept wages that leave some without
hope of rising up and unable to support themselves or their families; and
Whereas, while raising the minimum wage locally may be considered too complicated for some, what’s
really complicated is trying to live on $8.75/hour; now therefore be it
RESOLVED, That the City of Ithaca calls on the Tompkins County Legislature to pass a local minimum
wage law establishing the Tompkins County Living Wage ($14.34/hour) as the minimum wage, and
indexing it to the New York State median wage; and be it further
RESOLVED, That the City of Ithaca support the County further passing a home-rule request seeking the
authority to implement such a local minimum wage; and be it further
RESOLVED, That the City calls on the State Legislature to promptly pass said home-rule request.
CITY OF ITHACA
108 East Green Street, Ithaca, New York 14850-5690
2016 Budget Schedule
Thursday, October 1st Mayor – Presentation of 2016 Budget
6:00 p.m. Council Q&A
Monday, October 5th Review of Process
7:00 p.m. Finance Department
Human Resources Department
Capital Budget
Pilot Agreements
Tuesday, October 13th Public Hearing
7:00 p.m. Youth Bureau
Attorney’s Office
GIAC
Wednesday, October 21st City Administration Committee Meeting
6:00 p.m. Public Information and Technology
Police Department
Fire Department
Planning, Building and Economic Development
Thursday, October 22nd Public Hearing
7:00 p.m. Department of Public Works
Water and Sewer, Joint Activity, Streets and Facilities,
Solid Waste, Parking Division
Tuesday, October 27th Meeting date/time only if needed
7:00 p.m.
Wednesday, October 28th Meeting date/time only if needed
7:00 p.m.
Wednesday, November 4th Public Hearing
6:00 p.m. Special Council Meeting
Additional budget discussion, if needed
dr 9/10/15
"An Equal Opportunity Employer with a commitment to workforce diversification."
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O
c
t
o
b
e
r
5
th
,
7
p
m
–
Bu
d
g
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t
p
r
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e
s
s
o
v
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r
v
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e
w
–
Fi
n
a
n
c
e
D
e
p
a
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t
m
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t
(
3
)
–
Hu
m
a
n
R
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r
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s
(
4
)
–
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p
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l
B
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d
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–
Pi
l
o
t
A
g
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e
m
e
n
t
s
•
Tu
e
s
d
a
y
,
O
c
t
o
b
e
r
1
3
th
at
7
p
m
–
Yo
u
t
h
B
u
r
e
a
u
(
0
)
–
At
t
o
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y
’
s
O
f
f
i
c
e
(
2
)
–
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e
a
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r
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t
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c
a
A
c
t
i
v
i
t
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e
s
C
e
n
t
e
r
(
2
)
34
In
P
a
r
e
n
t
h
e
s
i
s
a
r
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t
h
e
t
o
t
a
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f
R
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A
b
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v
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M
a
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s
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u
d
g
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t
s
u
b
m
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d
Ti
m
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l
i
n
e
•
We
d
n
e
s
d
a
y
,
O
c
t
o
b
e
r
2
1
st
,
6
p
m
(
C
A
f
i
r
s
t
)
–
Pu
b
l
i
c
I
n
f
o
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m
a
t
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n
a
n
d
T
e
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h
n
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g
y
(
0
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–
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l
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p
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t
m
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n
t
(
0
)
–
Fi
r
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D
e
p
a
r
t
m
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t
(
1
)
–
Pl
a
n
n
i
n
g
D
e
p
a
r
t
m
e
n
t
(
1
2
)
•
Th
u
r
s
d
a
y
,
O
c
t
o
b
e
r
2
2
nd
,
7
p
m
–
De
p
a
r
t
m
e
n
t
o
f
P
u
b
l
i
c
W
o
r
k
s
–
W
+
S
(
1
2
)
–
De
p
a
r
t
m
e
n
t
o
f
P
u
b
l
i
c
W
o
r
k
s
(
1
7
)
35
In
P
a
r
e
n
t
h
e
s
i
s
a
r
e
t
h
e
t
o
t
a
l
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R
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b
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s
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u
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s
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b
m
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t
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d
Ti
m
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l
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n
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•
Vo
t
i
n
g
m
e
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t
i
n
g
s
:
–
du
r
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n
g
t
h
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f
o
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m
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t
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/
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Ab
o
v
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M
a
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s
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u
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t
.
–
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p
a
r
t
m
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n
t
s
w
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l
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b
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n
f
o
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d
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p
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ch
a
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d
t
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w
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b
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w
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d
i
n
t
h
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o
r
d
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r
i
n
wh
i
c
h
t
h
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y
w
e
r
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c
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v
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d
.
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f
t
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a
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p
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re
q
u
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t
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f
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r
a
d
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p
a
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m
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t
,
t
h
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w
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l
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b
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d
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s
c
u
s
s
e
d
wi
t
h
t
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f
i
r
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t
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n
e
f
r
o
m
t
h
e
d
e
p
a
r
t
m
e
n
t
.
•
Pl
e
a
s
e
k
e
e
p
t
h
e
s
e
d
a
t
e
s
/
t
i
m
e
s
o
p
e
n
:
–
Tu
e
s
d
a
y
,
O
c
t
o
b
e
r
2
7
th
,
7
p
m
–
We
d
n
e
s
d
a
y
,
O
c
t
o
b
e
r
2
8
th
,
7
p
m
36
Qu
e
s
t
i
o
n
s
?
37