HomeMy WebLinkAbout12-17-14 City Administration Committee Meeting AgendaCA Meeting
City Administration Committee
DATE: December 17, 2014
TIME: 6:00 pm
LOCATION: 3rd Floor,
City Hall, Council Chambers
AGENDA ITEMS
Item Voting
Item?
Presenter(s) Time
Allotted
Chair, Deb Mohlenhoff
1.Call To Order *Note: We will review the number of 15 Min*
1.1 Agenda Review No cards received at the beginning of each
1.2 Review and Approval of Minutes Yes meeting and adjust time if needed.
Approval of Ocotber 2014 Minutes
1.3 Statements from the Public No
1.4 Statements from Employees No
1.5 Council Response No
(6:15 p.m.)
2.Standing Sub-Committee and Staff Reports
3.City Administration, Human Resources, and Policy
3.1 Carey Building Associates, LLC Easement Yes Ari Lavine, City Attorney 10 Min
over 320-324 E. MLK Jr./E. State Street
3.2 Authorization to Adjust FY 2015 Sidewalk Yes Ari Lavine, City Attorney 10 Min
Improvement District Assessment Fees
(6:35 p.m.)
4.Finance, Budget, and Appropriations
4.1 DPW – Request to Amend CP 791 Lake Street Yes Addisu Gebre, Bridge Engineer 10 Min
Bridge at Fall Creek Reconstruction
4.2 DPW – Alternate Resolution to Item #4.1 Yes Addisu Gebre, Bridge Engineer 10 Min
4.3 YB - Approval of CP for Repairs and Upgrades Yes Allen Green, Youth Bureau 10 Min
to Stewart Park Large Pavilion Bathrooms
4.4 DPW - Approval of CP and Funding to Replace Yes Erik Whitney, Asst. Supt for W&S 10 Min the Watermain on Willard Way
4.5 Adoption of Managerial Compensation Plan Yes Svante Myrick, Mayor 20 Min
4.6 Bond Resolution Yes Steve Thayer, City Controller 10 Min
(7:45 p.m.)
5.Performance Measures No Kevin Sutherland, Chief of Staff 5 Min
(7:50 p.m.)
6.Budget Discussion
6.1 Budget feedback discussion All 20 Min
7.Meeting Wrap-up All 5 Min
7.1 Announcements No
7.2 Review Agenda Items for next meeting No
7.3 Adjourn Yes
(8:15 p.m.)
Committee Charge: The CA committee will:
Review financial and administrative issues pertaining to the City, along with items relating to the City of Ithaca workforce
environment, intergovernmental relations and human resources.
If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting,
please contact the City Controller’s Office at 607-274-6576 at least 48 hours before the meeting.
3.City Administration, Human Resources, and Policy
.1 Approval of Carey Building Associates, LLC Easement over 320-324 E. Martin Luther
King Jr./E. State Street (tax parcel #69.-1-6.2)
WHEREAS, the City of Ithaca owns a parcel of land, 69.-1-6.2, located at 320-324 E. Martin
Luther King Jr./E. State Street (“the City Property”), on which part of a City parking lot is
located, and
WHEREAS, the City Property shares its western lot line with 314-320 E. Martin Luther King
Jr./E. State Street (“CBA Property”), which is owned by Carey Building Associates, LLC
(“CBA”), and
WHEREAS, the eastern edge of the existing improvement on the CBA Property is on the
property line, and a portion of the improvement encroaches onto the City Property, and
WHEREAS, CBA is undertaking the construction of five additional stories on top of the existing
improvements on the CBA Property, which
h requires the construction of footers that will encroach on the City Property, and
WHEREAS, the CBA Property possesses a purported twelve foot wide right of way over the
City Property immediately adjacent to the shared property line for the purpose of ingress and
egress, and
WHEREAS, CBA desires to install larger windows on the eastern face of the new construction,
and the Planning Board has expressed its desire that CBA do so, but state fire code requires a gap
between potential buildings of at least ten feet for the windows in question, and
WHEREAS, the fire code distance requirement would be satisfied by the granting of an
easement from the City to CBA of the air rights over the right of way, and
WHEREAS, on August 18, 2014, the Board of Public Works determined that the City Property is
not needed for City of Ithaca public works purposes, and
WHEREAS, CBA has agreed to pay fair market value of $55,000 for the encroachment and air
rights; now therefore be it
RESOLVED, That Common Council authorizes the Mayor, upon the advice of the City
Attorney, to execute such documents as necessary to grant the above-described permanent
easement in such form as substantially conforming to the attached agreement.
J:\DRedsicker\AGENDAS \City Admin Comm\2014\12/17/14 CA Agenda.docx 12/17/14
PERMANENT EASEMENT AGREEMENT
This PERMANENT EASEMENT AGREEMENT (hereinafter referred to as this
“Agreement”), is made this _____ day of _____________, 20__ by CAREY BUILDING
ASSOCIATES, LLC, a New York State limited liability company, with offices as 323 North
Tioga Street, Ithaca, NY 14850 ("CBA"), and the CITY OF ITHACA, NEW YORK, a
municipal corporation having offices at 108 East Green Street, Ithaca, New York ("City”).
WHEREAS, CBA is the owner in fee simple absolute of a parcel of land in the City of
Ithaca, County of Tompkins and State of New York, known as 314-320 East State Street, City of
Ithaca, State of New York, Tax Map Parcel 69.-1-7 (the “CBA Property”). The CBA Property
was conveyed to CBA by Sylvia M. Dickinson by deed dated January 6, 2011 and recorded in
the Tompkins County Clerk’s Office on January 7, 2011 as Instrument No. 569824-001; and
WHEREAS, the City is the owner in fee simple absolute of certain real property located
in the City of Ithaca, County of Tompkins and State of New York, known as 320-324 East State
Street, City of Ithaca, State of New York, Tax Map Parcel 69.-1-6.2 (the “City Property”); and
WHEREAS, the City Property adjoins the easterly boundary of the CBA Property; and
WHEREAS, Sylvia M. Dickinson conveyed the CBA Property to CBA together with the
use of a right-of-way over the adjacent City Property, running from the northerly boundary of
East State Street to the northerly line of the CBA Property and being twelve (12) feet in width
throughout its entire length (the “12-ft Right-of-Way”), which 12-ft Right-of-Way was
originally conveyed to Carey Building, Inc., a prior owner of the CBA Property, by deed from
Ithaca Theatre Co., Inc., dated April 14, 1927 and recorded in the Tompkins County Clerk’s
Office on the same date in Liber 211 of Deeds at page 391 (the “Carey Building Deed”); and
WHEREAS, CBA wishes to further develop and improve the CBA Property (the
“Project”) and the feasibility of the Project depends on continued access to natural light and air
from the sky, which reaches the easterly side of the CBA Property through the 12-ft Right-of-
Way; and
WHEREAS, the improvement to the CBA Property includes the construction of five (5)
additional stories on top of the existing building (the “Project”) which addition will require the
construction of new footers for the building which will encroach into the City Property (the
“Footers”);
WHEREAS, a portion of the building owned by CBA and located on the CBA Property
encroaches onto the City Property by 0.1 feet, (together with the Footers, the “Encroaching
Improvements ”); and
WHEREAS the 12-ft Right-of-Way and the building encroachment are shown on the
survey map incorporated herein by reference entitled, “Survey Map No. 314-320 East State
Street, City of Ithaca, Tompkins County, New York,” prepared by Lee Dresser, LLS 050096, of
T.G. Miller, P.C., dated August 1, 2010 and recorded in the Tompkins County Clerk’s Office on
January 7, 2011 as Instrument No. 569824-004, a copy of which is attached hereto as Exhibit A
(the “Survey”); and
WHEREAS, the City Planning Board approved the site plan presented at the August
26th, 2014 meeting, a copy of which is attached and incorporated into this agreement as Exhibit
B (the “Site Plan”); and
WHEREAS, CBA will construct a sidewalk within the existing 12’ Right of Way in order
to fulfill the intention of the approved site plan; and
WHEREAS, the intended locations of the Footers are shown on the East Foundation Wall
Plan, dated November 18, 2014, a copy of which is attached hereto as Exhibit C (together with
the Survey and Site Plan, the “Maps”).
WHEREAS, it is the intent of the City that the CBA Property shall continue to have
access to light and air from the sky by means of the 12-ft Right-of-Way, and the City, for itself
and its successors and/or assigns in interest, grants to CBA and its successors and/or assigns in
interest, a permanent easement for light and air, on and above the area of the 12-ft Right-of-Way
for this purpose, and the City further agrees that no structures, improvements or fixtures shall be
constructed or placed within such permanent easement area that block or obstruct light or air
from reaching the CBA Property from the sky; and
WHEREAS, it is the intent of the City that CBA, and its successors and/or assigns, be
permanently allowed to maintain, replace and repair the Encroaching Improvements on the City
Property; and
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, and of the sum of Fifty-five thousand and 00/100 Dollars ($55,000.00) by CBA to the
City in hand paid, receipt whereof is hereby acknowledged, the parties to this Agreement, for
themselves and for their successors and/or assigns, hereby agree as follows:
1. The City grants to CBA a permanent easement for access to light and air from the sky, on
and above the ground surface of the 12-ft Right-of-Way to the sky, but extending no
farther north than the northerly line of the CBA Property (the “Permanent Easement
Area”) for the benefit of any improvements located on the CBA Property and any
occupants and/or tenants thereof.
2. The City agrees it shall not construct, install, or maintain any improvements and/or
fixtures within the Permanent Easement Area, except that the City may maintain those
improvements and/or fixtures, including the existing parking arrangement, in place as of
the date of this Agreement until the date upon which CBA obtains a street permit for the
use of the City Property (the “Street Permit”).
3. The City grants to CBA a permanent easement to maintain, repair, and replace the
Encroaching Improvements in their locations, as shown on the Maps, within the
Permanent Easement Area.
4.The City grants to CBA a permanent easement to construct a sidewalk of any width
within the existing 12’ Right of Way.
5.The City hereby grants to CBA and its designees, authorized agents, contractors,
consultants and representatives (collectively, its “Agents”) a temporary easement (the
“Shoring Easement”) for the purpose of installing, constructing, repairing, and
maintaining the Footers onto the City's Property.
6.The Shoring Easement shall commence as of the effective date of the Street Permit and
shall automatically terminate upon completion of the Project; however, City and CBA
agree that even after termination of this Shoring Easement, the Footers will remain in
place as provided herein.
7.CBA agrees to save the City harmless from any loss, injury or damage arising out of
CBA’s use of the Permanent Easement Area or from any negligence or fault of said CBA
or its Agents in connection with any construction and/or maintenance work done under
this Agreement. To the extent that CBA enters upon the City Property to effectuate any
construction or repair work as set forth above, CBA shall be responsible for restoring the
City Property to the condition that existed before the work commenced, but otherwise
CBA shall have no obligation to or responsibility for maintaining the City Property or
facilities thereon by virtue of this Agreement.
8.CBA's right under this agreement shall terminate when and if the improvements on the
CBA Property, including the Encroaching Improvements, are demolished, destroyed or
voluntarily removed and CBA does not take affirmative steps to improve the CBA
Property within five (5) years from the date of such demolition or destruction. After such
termination, CBA shall not cause any building or other structure which may be erected or
maintained on the CBA Property to encroach onto the City Property, except to the extent
that any such encroachment may be permitted by law. As used herein, the term
“affirmative steps to improve the CBA Property” shall include but shall not be limited to
commencing construction, litigation or settlement negotiations.
9.CBA agrees to keep the CBA Property, including the Encroaching Improvements, and
any improvements and/or fixtures constructed by CBA within the Permanent Easement
Area, pursuant to this Agreement, insured at all times in the amount of at least
$500,000.00 for personal liability coverage and to list the City as an additional insured
under said insurance policy.
10.Notwithstanding anything in this Agreement to the contrary, the City shall have the right
to maintain, repair, and replace any utilities located underneath the Permanent Easement
Area as of the date of this Agreement. The City agrees to save CBA harmless from any
negligence or fault of the City in connection with any construction and/or maintenance
work done under this paragraph. To the extent that the City performs such work, the City
shall be responsible for restoring the affected area to the condition that existed
immediately before the work commenced.
11. This Agreement shall run with the land and shall be binding upon, and inure to the
benefit of, the respective heirs, executors, administrators, successors and assigns of the
parties hereto.
IN WITNESS WHEREOF, this Agreement has been duly executed by the parties hereto
as of the day and year first above written.
CAREY BUILDING ASSOCIATES, LLC
___________________________________
By:
Title:
CITY OF ITHACA
By _________________________________
Svante Myrick, Mayor
STATE OF NEW YORK )
COUNTY OF TOMPKINS )ss.:
CITY OF ITHACA )
On this _____ day of _____________, 20__, before me, the undersigned, personally
appeared _______________________________, known to me or proved to me on the basis of
satisfactory evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his capacity and that by his signature on the
instrument, the individual or the person upon behalf of whom the individual acted, executed the
instrument.
___________________________________
NOTARY PUBLIC
STATE OF NEW YORK )
COUNTY OF TOMPKINS )ss.:
CITY OF ITHACA )
On this _____ day of _____________, 20__, before me, the undersigned, personally
appeared SVANTE MYRICK, Mayor, known to me or proved to me on the basis of satisfactory
evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that she executed the same in her capacity and that by her signature on the
instrument, the individual or the person upon behalf of whom the individual acted, executed the
instrument as Mayor of the City of Ithaca.
____________________________________
NOTARY PUBLIC
3. City Administration, Human Resources, and Policy
.2 Authorization to Adjust FY 2015 Sidewalk Improvement District Assessment Fees
WHEREAS, the Fiscal Year 2015 budget includes a local law that assesses each property in the
City located in one of five Sidewalk Improvement Districts (each an “SID”) for the benefit
received by the property from sidewalk construction and repair occurring in the district, and
WHEREAS, the data on which the assessments are based is possessed and maintained by the
Tompkins County Department of Assessment, and
WHEREAS, the sidewalk assessment fees will be included as a separate line item on the tax bills
mailed by the City, and
WHEREAS, due to incorrect data or other clerical error, from time to time an incorrect
assessment may be entered with respect to a parcel, and
WHEREAS, Section 556 of the Real Property Tax Law authorizes a governing body to delegate
the payment of benefit assessment refunds due to these errors, and
WHEREAS, the Tompkins County Director of Assessment has requested that the City designate
the City Chamberlain as the official to whom such delegation is made, and
WHEREAS, it is the opinion of the Common Council that the delegation to the City
Chamberlain would be more efficient in processing said refunds and therefore beneficial to the
public; now therefore be it
RESOLVED, That the City Chamberlain shall review and discuss refund recommendations with
the Tompkins County Director of Assessment, and be it further
RESOLVED, That the City Chamberlain is hereby authorized to make payments of any refunds
of less than $500 as if the Common Council had performed an audit in compliance with
Paragraphs 1-7 of Section 566 of the Real Property Tax Law, and be it further
RESOLVED, That any refund of $500 or more must be approved by the Common Council
pursuant to Paragraph 8(b) of Section 556 of the Real Property Tax Law, and be it further
RESOLVED, That the City Chamberlain shall transmit on or before the 15th day of each month
a report to the Common Council of all the refunds processed during the previous month, and be it
further
RESOLVED, That this resolution shall only be in effect during the calendar year 2015.
J:\DRedsicker\AGENDAS \City Admin Comm\2014\12-17 Agenda.docx 12/17/14
4.Finance, Budget, and Appropriations
.1 DPW - Lake Street Public Plaza Enhancements
WHEREAS, Currently the City of Ithaca Department of Public Works has undertaken a project
to rehabilitate Lake Street Bridge over Fall Creek, and
WHEREAS, the project for the rehabilitation of the Lake Street Bridge Over Six Mile Creek,
P.I.N. 375534 (“the Project”) is eligible for funding under Title 23 U.S. Code as administered by
the Federal Highway Administration (FHWA) that provides for reimbursement of up to 80% of
expenditures incurred by the City for rehabilitation of the bridge, and
WHEREAS, the City of Ithaca established Capital Project #791 for the Project in the amount of
$1,464,250, and
WHEREAS, Department of Public Works Staff recommends Lake Street Public Plaza safety
improvements and aesthetic enhancements (the “Enhancements”) to the existing public plaza
located at Southeast corner of Lake Street Bridge over Fall Creek, and
WHEREAS, the Enhancements are not included in the project budget and is not eligible for
reimbursement by the FHWA, and
WHEREAS, the estimated additional cost to implement the Enhancements is $195,000, and
WHEREAS, the Enhancements will be eligible for funding from various sources, and
WHEREAS, the Department of Public Works has received approval for $30,000 in the matching
funds from Ithaca Urban Renewal Agency-Community Development Block Grant, and
WHEREAS, the City of Ithaca has received approval for $97,500 grant funds from Regional
Economic Development Council-Empire State Development Program, and
WHEREAS, the Department of Public Works can charge $11,000 against the City’s Sidewalk
Program, and
WHEREAS, the Enhancements will be eligible to apply for funding from Tompkins County
Tourism Capital Grant program in 2015; now therefore be it
RESOLVED, That Common Council authorizes Public Works Staff to undertake said
“Enhancements” as part of Lake Street Bridge Rehabilitation Project, and therefore be it further
RESOLVED, That Common Council here by approves an increase of Capital Project #791,
Lake Street Bridge Rehabilitation Project by an amount not to exceed $195,000, for a total
project authorization of $1,659,250, and be it further
RESOLVED, That funds needed for said amendments shall be derived from $30,000 in IURA
block grants, $97,500 from Regional Economic Development Council, $11,000 from Sidewalk
Program, possible tourism capital grant and the issuance of Serial Bonds.
J:\DRedsicker\AGENDAS \City Admin Comm\2014\12-17 Agenda.docx 12/17/14
U.S. ENVIRONMENTAL PROTECTION AGENCY
POLLUTION REPORT
I. HEADING
Date: May 3, 2004
From: Jack D. Harmon
Removal Action Branch
To: R. Salkie, ERRD-RAB
J. Rotola, EPA-RAB
J. Malleck, EPA-SPB
G. Shanahan, EPA-ORC
M. Cervantes, 2CD
M. Basile, 2CD
R. Cahill, 2CD-POB
R. Byrnes, 2OIG
T. Johnson, 5202G
T. Suozzo, NYSDEC
R. Parker, NYSDEC
D. Geraghty, NYSDOH
S. Mabee, TCDPH
S. Steuteville, NAC
C. Peterson, City of Ithaca Mayor
Subject: Ithaca Gun Company Removal Action
Ithaca, Tompkins County, New York
POLREP #: 17 (Seventeen)
II. BACKGROUND
Site #: QJ
Contract #: 68-S2-99-08
Delivery Order: 0059
Response Authority: CERCLA
CERCLIS NO.: NYN000204292
NPL Status: Not Listed
State Notification: NYSDEC & NYSDOH Notified
Action Memorandum (AM) Status: Approved September 19, 2001
Removal Start Date: January 30, 2002
Mobilization Date: April 8, 2002
Demobilization Date: N/A
\
2
III. SITE INFORMATION
A.Incident Category
CERCLA Incident Category: Former Gun Manufacturing Facility - Lead-contaminated soil
B.Site Description
1.Site Description
See Previous POLREP
2. Description of threat
See Previous POLREP
C.Site Evaluation Results
See Previous POLREP
IV. RESPONSE INFORMATION
A.Situation
1. Removal Actions To Date
Resumption of site activities will occur the week of March 1, 2004 with site preparation tasks
being performed. Next week, removal of lead contaminated material from the base of the Fall
Creek gorge is planned to commence. This material will be consolidated, both manually and
with a mini-excavator, into small piles where it will then be put into one-cubic yard sacks.
These sacks will then be hoisted up by a crane positioned on the island parcel and placed into a
roll-off container spotted along side.
During the week of March 8, 2004, Earth Tech mobilized manpower and equipment to remove
lead contaminated material from the base of Fall Creek gorge. Invasive species of vegetation
identified by members of the NAC and the City Forester were cut and removed to provide access
to the work area. The work area was delineated with a high visibility fence as well as hay bales
to serve as a sediment barrier in case of high water. A total of 51 one-cubic yard bags were
filled, staged and secured. Samples were collected both for disposal analyses as well as to
confirm removal of contaminated material.
Earth Tech continued removal of lead contaminated material from the base of Fall Creek gorge.
The work area continues to be delineated with a high visibility fence as well as hay bales to serve
as a sediment barrier in case of high water. A 35-ton crane with an operator was mobilized on
3
Monday to hoist bagged material from the gorge. Thru Friday, 116 one-cubic yard bags have
been filled, 100 of which have been hoisted from the gorge and staged awaiting transportation
and disposal.
During the week of March 29, 2004, Earth Tech completed the removal of lead contaminated
material from the base of Fall Creek gorge. A total of 258 one-cubic yard Asuper sacks@ were
filled and staged on the island. A final Ascrape@ of the work area was also completed and post
excavation samples collected to confirm effectiveness of the removal.
Complications with the disposal facilities developed which prevented the material to be sent
off-site last week. Due to these complications, arrangements were finalized with another
disposal facility.
Shipments of lead contaminated material from the gorge were completed on Thursday, April 8th.
A total of 15 loads (258 bags/259.6 tons) was sent to the Ontario County landfill in Stanley.
Limited activities were accomplished during the week of April 19th, i.e., site preparation and
accepting deliveries of topsoil. A small crew will be mobilized for the week of the April 26th in
preparation for beginning restoration of excavated areas on the island parcel.
The Administrative Record has been placed in the Tompkins County Library. The Site=s
website,www.epaosc.net/ithacagun is being updated frequently with site progress reports,
photographs, and air monitoring results.
The current ceiling for the ERRS contractor was increased by $50,000 to $3,350,000. Funding
was allocated from the $365,000 in contingency.
2. Enforcement
Effective June 6, 2003, EPA entered into a Settlement Agreement pursuant to CERCLA Section
122(h) with the City of Ithaca and State Street Associates, L.P. II, and a Prospective Purchaser
Agreement with Fall Creek Redevelopment, L.L.C. These two agreements resulted in a total
recovery of $365,000 in past EPA costs.
B.Planned Removal Actions
Vacuum operations will continue down the Aisland parcel@ and through the lower Millrace.
C.Key Issues
The NYS Office of Parks, Recreation and Historic Preservation has completed their review of
the Phase I Archeology Report (Areport@) in accordance with Section 106 of the National Historic
Preservation Act of 1966, and the implementing regulations. Based upon their review, it is the
State Historical Preservation Office=s (ASHPO@) opinion that the removal action will have ANo
Effect upon cultural resources in or eligible for inclusion in the National Register of Historic
4
Places.@ The SHPO concurs with the report=s recommendations that encourage preservation of
millrace features and historic foundation remains where possible and providing notification of
any major discoveries and/or archeological monitoring. The EPA will abide by the report=s
recommendations and will proceed with as much sensitivity toward the historic remains as
possible.
V. COST INFORMATION (thru 04/30/04)
Cost To Date Information Summary
Amount Budgeted Costs to Date Total Remaining
ERCS Contractor $3,350,000 3,236,748 113,252
START/AST $ 300,000 290,379 9,621
EPA $ 265,000 185,131 79,869
TOTAL $3,915,000 3,712,258 202,742
The above accounting of expenditures is an estimate based on figures known to the OSC at the time this
report was written. The OSC does not necessarily receive specific figures on final payments made to
any contractor(s). Other financial data, which the OSC must rely upon, may not be entirely up-to-date.
The cost accounting provided in this report does not necessarily represent an exact monetary figure
which the government may include in any claim for cost recovery.
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osdb-2e
osdb-2d
osdb-2cosdb-2b
osdb-2a
osdb-1e
osdb-1d
osdb-1c
osdb-1b
osdb-1a western slope 9
western slope 8
western slope 7
western slope 4
western slope 5
western slope 1
western slope 3
western slope 10
western slope 11
former walkway 5
former walkway 4
former walkway 3
former walkway 2
former walkway 1
western slope 6 5
western accessway 1e
western accessway 1d
western accessway 1c
western accessway 1b
western accessway 2e
western accessway 2d
western accessway 2c
western accessway 2b
western accessway 1-a
western accessway 2-a
western slope 6 1western slope 6 2
western slope 2
western slope 6 3western slope 6 4
border post
plunge pool
off site 2d
off site 2c
off site 2a
off-site 1b
off site 2-e
off site 2-b
off site 1-e
off-site 1-d
off-site 1-c
survey post 2
plunge pool e
plunge pool dplunge pool c
plunge pool 1b
plunge pool 1-a
western raceway 5western raceway 6
western raceway 3
western raceway 4
western raceway 2e
western raceway 2d
western raceway 2c
western raceway 2b
western raceway 1e
western raceway 1d eastern raceway 2e
eastern raceway 2d
eastern raceway 2c
eastern raceway 1e
eastern raceway 1d
eastern raceway 1c
eastern raceway 1b
eastern raceway 1a
off site 1-a
western raceway 2a
western raceway 1c
western raceway 1b
western raceway 1a
eastern raceway 2b
eastern raceway 2a
µ
1 inch = 40 feet
Sources: Aerial Photo - ESR I Map Service;Soil Sample Locations - B&L; Parcel Boundary -Tompkins County
Tompkins County New York
Figure
1
ProjectNo.1307.002
Soil Sample Locations
City of Ithaca
7/20/12
Legend
!A Soil Sample Point
Parcel Boundary
4.Finance, Budget, and Appropriations
2.DPW - Lake Street Public Park Enhancements-Resolution
WHEREAS, Currently the City of Ithaca Department of Public Works has undertaken a project
to rehabilitate Lake Street Bridge over Fall Creek, and
WHEREAS, the project for the rehabilitation of the Lake Street Bridge Over Six Mile Creek,
P.I.N. 375534 (“the Project”) is eligible for funding under Title 23 U.S. Code as administered by
the Federal Highway Administration (FHWA) that provides for reimbursement of up to 80% of
expenditures incurred by the City for rehabilitation of the bridge, and
WHEREAS, the City of Ithaca established Capital Project #791 for the Project in the amount of
$1,464,250, and
WHEREAS, Department of Public Works Staff recommends Lake Street Public Plaza safety
improvements and aesthetic enhancements (the “Enhancements”) to the existing public plaza
located at Southeast corner of Lake Street Bridge over Fall Creek, and
WHEREAS, the Enhancements are not included in the project budget and is not eligible for
reimbursement by the FHWA, and
WHEREAS, the estimated additional cost to design the Enhancements is $30,000; now, therefore be it
RESOLVED, That Common Council authorizes Public Works Staff to undertake said
“Enhancements” as part of Lake Street Bridge Rehabilitation Project, and be it further
RESOLVED, That Common Council here by approves an increase of Capital Project #791,
Lake Street Bridge Rehabilitation Project by an amount not to exceed $30,000, for a total project
authorization of $1,494,250, and be it further
RESOLVED, That funds needed for said amendments shall be derived from the issuance of
Serial Bonds.
J:\DRedsicker\AGENDAS \City Admin Comm\2014\12-17 Agenda.docx 12/17/14
4. Finance, Budget, and Appropriations
.3 YB - Approval of Capital Project for Repairs and Upgrades to Stewart Park Large
Pavilion Bathrooms
WHEREAS, the restrooms in the Large Pavilion at Stewart Park are in need of repair and were
closed and unavailable to the public last summer, and
WHEREAS, City staff are recommending repairs as well as improvements so that they are fully
accessible, replacement of antiquated fixtures along with structural and other upgrades, and
WHEREAS, these restrooms are needed by both the Stewart Park Day Camp and the general
public, and
WHEREAS, funding is available that will cover a portion of the cost as follows:
Friends of Stewart Park/County Tourism Grant: $20,000.00
Town of Ithaca (Additional funding for Waterfront Parks and Recreation Facilities):
$28,000.00, and
WHEREAS, the estimated cost of this project is about $78,000.00; now, therefore, be it,
RESOLVED, That Common Council hereby establishes Capital Project #817 in the amount not
to exceed $78,000 in order to complete repairs and upgrades of the Stewart Park Large Pavilion
restrooms to be funded as follows:
Friends of Stewart Park/County Tourism Grant: $20,000.00
Town of Ithaca (Additional funding for Waterfront Parks
and Recreation Facilities): $28,000.00
Capital Reserves #11 Parks: $30,000.00
J:\DRedsicker\AGENDAS \City Admin Comm\2014\12-17 Agenda.docx 12/17/14
Ithaca Youth Bureau
1 James L. Gibbs Drive
Ithaca, New York 14850
Phone: (607) 273-8364
Fax: (607) 273-2817
“Building a foundation for a lifetime.”
To: City Administration Committee
From: Liz Vance Director
Allen Green Acting Deputy Director
Re: Request to establish a capital project
Date: December 4, 2014
We are requesting that Common Council establish a capital project to repair and upgrade the
bathrooms in the large pavilion at Stewart Park, as discussed at our recent budget meeting.
This project would be funded through a combination of funding from the Friends of Stewart Park
and additional funding from the Town of Ithaca with the remainder being from capital reserves
(parks), as outlined in the attached draft resolution.
This project would enable us to re-open the bathrooms for the summer of 2015 and would take
care of repairs, structural and other upgrades, replacement of antiquated fixtures and
improvements to make them fully accessible.
Thank you.
“An Equal Opportunity Employer with a commitment to workforce diversification.”
4.Finance, Budget, and Appropriations
4.DPW - Recommendation to Establish a Capital Project and Funding to Replace the
Watermain on Willard Way
WHEREAS, the City’s watermain on Willard Way is 80 years old, originally constructed in
1935, supplies eleven (11) customer water services and consists of 570-linear feet of 4-inch
diameter cast iron pipe through which less than 100-gpm of water can be supplied, indicating the
pipe is very heavily tuberculated (lots of lumpy mineral and iron nodules deposited on pipe
walls) with a substantially reduced cross section, typical of a pipe long past its replacement due
date, and
WHEREAS, the City DPW Water & Sewer Division conducted a fire flow test on the watermain
on Willard Way upon request received from engineers for 230 Willard Way designing a fire line
connection and sprinkler systems for fire protection to be installed, and
WHEREAS, the fire flow test conducted showed that the existing watermain on Willard Way
was not capable of supplying adequate fire flow to either the existing municipal fire hydrant, or
private fire service lines to meet the current and future needs of customers on Willard Way, and
WHEREAS, cleaning or lining the existing 4-inch diameter watermain is not an option, since a
minimum of a new 6-inch diameter watermain will be necessary to enable fire flows meeting
current standards, and
WHEREAS, City Department of Public Works Water & Sewer Division staff have estimated the
maximum cost for replacement to be $80,000, and
WHEREAS, City Department of Public Works Water & Sewer Division staff estimates crews
could complete this work in six to eight weeks during the time frame from late Fall 2014 to early
Spring 2015, and
WHEREAS, that the Board of Public Works unanimously resolved at the November 10, 2014,
meeting to recommend that Common Council establish a Capital Project with funding not to
exceed $80,000 to facilitate the construction of a replacement watermain on Willard Way; now
therefore be it
RESOLVED, That Common Council hereby establishes Capital Project #526 with funding not
to exceed $80,000 to facilitate the construction of a replacement watermain on Willard Way, and
RESOLVED, That funds needed for said project shall be derived from the issuance of Serial
Bonds.
J:\DRedsicker\AGENDAS \City Admin Comm\2014\12-17 Agenda.docx 12/17/14
MEMORANDUM
CITY OF ITHACA
DPW – WATER & SEWER DIVISION
510 FIRST STREET
DATE: 10/22/14
TO: THE BOARD OF PUBLIC WORKS
CC:
FROM: SCOTT GIBSON - WATER AND SEWER
RE: REQUEST FOR EMERGENCY CAPITAL IMPROVEMENT PROJECT
WILLARD WAY
PRIORITY: HIGH
I am writing to the Board in request for an emergency capital improvement water main
replacement project along Willard Way.
As shown on the attached drawing, the area water supply consists of a 6-inch loop that runs
between Stewart and University Avenues. A vintage 1935, 570-LF 4-inch cast iron main
branches northward off of the 6 and dead ends just past the Willard Way Loop in front of
house #227. There are eleven services running off of this line that are comprised of single
family, multi-student, and fraternity type dwellings that require a variety of fire flow needs.
Supply in this region should have very strong static pressures (80psi) and available field flows
in the 1,000 gpm range as indicated during testing of Hydrant M-099 last year. Recent
analyses of Hydrant M-100, just one block north of the 6” loop, yielded such poor results
that flows were below minimum thresholds and barely discernible on pressure gauges.
If you recall, the City experienced a very similar situation in the Edgecliff Place water main
replacement project that occurred during the 2013 construction season. That service main
was an old 4” cast iron 400-LF dead end off of an 8” looped main running along Stewart
Avenue. Fire flows at the foot of the Edgecliff Place service area were <190 gpm; grossly
insufficient for the five multi and single family residential dwellings that exist there. The
Board approved full replacement of the main to a 6” ductile iron pipe which consequently
improved fire flows by 2.5 times.
12/12/2014
In the case of Willard Way, we are looking for a similar project approval to ensure that fire
flow needs are adequately met. Budgeting for this project is anticipated to run between $130
and $140/LF. At 570LF, this would cost between $75,000 and $80,000.
I would be happy to provide additional details and data to you at your request. Please let me
know if I can be of any further assistance in this matter.
10/20/2014
To be Completed by City Controller
All Department Heads please complete the following charts, even if you do not intend to submit a new
request for 2015. Attach additional sheets if necessary.
Previously Funded Capital Requests--Not Yet Completed
Project Name Approval Date Allocation Amount Additional Funding
(Required or
Approved)
Date of Additional
Funding
Amount Spent to
date
Anticipated Completion
Date
Replace James L.
Gibbs Sanitary
Sewer Force Main
2013 Cap 623 $128,000 2015
Rebuild Wood
Street Sanitary
Sewer Pump
Station
2013 Cap 624 $60,000 2015
Kline Road Water
Main Complete
Loop
Worth & Vine
Street Water Main
Complete Loop
2014 $72,000 2014
Building
Improvements 510
& 600 First Street
2014 $110,000 2014
510, 600 First
Street, Vinegar Hill
Pump Station -
Emergency
Electrical Power
Generators
2014 $135,000
Required
$400,000
orig. est.
2014-2015
Anticipated Capital Requests 2015-2020
These Capital Requests may not be fully developed. The information is intended to give the Mayor and Council an
indication of possible future capital outlay
Capital Request
Name
Category
(Please select from the following categories:
Vehicle, Repair/Maintenance, Equipment, New Building/Structure, Planning /Studies/Programs)
Description
(Please provide a brief description of the anticipated
capital request)
Budget
Estimate
Anticipated
Request Date
1) Priority I-1
Watermain
Cleaning
REHABILITATION OF
EXISTING
INFRASTRUCTURE –
The request if for a generic budget to
perform approximately 4,000 LF of
water main cleaning operations on
several high priority areas.
$80,000 2015
2) Priority I-2
Stormwater
Management
Infrstructure –
Hardfill Site
NEW INFRASTRUCTURE –
Construction of NYSDEC required
stormwater management facilities for
a previously approved City hardfill site
on Van Ostrand Road in the Town of
Ithaca.
$100,000
2015
3) Priority I-3
Security Fence –
Cornell Street
Tank Site
NEW STRUCTURE TO SECURE
EXISTING
INFRASTRUCTURE –
Install a new chain link security fence
and access gate around the Cornell
Street Water Tank located in the 100
block of Cornell Street.
$33,000 2015
4) Priority I-4
South West Area
Sanitary Sewer
Forcemain
NEW INFRASTRUCTURE –
necessary to provide adequate
capacity to convey sewerage
Install 1,360-LF new 12-inch diameter
HDPE sanitary sewer forcemain from
Cecil A. Malone Drive north along
N.S.R.R., under SixMile Creek to
Fulton Street gravity sewer main
$400,000 2017
5) Priority I-5
Taylor Place
Watermain
Extension /
Connection
NEW INFRASTRUCTURE –
possibly to be done in
conjunction with a pedestrian /
bike trail.
Construction of 2,000-LF of 8-inch
watermain to balance west hill tanks
and address water quality and
quantity issues.
$371,000 2017
6) Priority I-6
Rebuild Stewart
Park Joint
Interceptor
Sanitary Sewer
Pump Station
REPAIR/REPLACE-Existing
Infrastructure Life Cycle
Replacement.
Replacement of Pumps, Controls,
Electrical, Mechanicals, replacement
or rehabilitation of wet well. Plus add
metering station at municipal
boundary, replace 120-LF of influent
piping.
$290,000 2018
7) Priority I-7
South End
Watermain
Reestablish
Circulation / Re-
Loop, Part 3
NEW INFRASTRUCTURE –
necessary to ensure water quality
and quantity to meet 2013
standards and save energy by
eliminating routine flushing.
Install 1,080-LF of new 12-inch
watermain connecting water
distribution system on west side of
City’s South End Elmira Road
Commercial Road Corridor to south
dead end of watermain in the Cherry
Street Industrial Park Area.
$258,000 2018
8) Priority I-8
West Hill Water
Quality
Improvements
Oakwood Lane
Pumping Station
Retrofit
EQUIPMENT- New equipment
Install new pumps controls and piping
at Oakwood Lane water pumping
station. Retrofit station to provide City
water supply to 102 City customers on
West Hill currently supplied with water
from the SCLIWC Town of Ithaca
system.
$170,000 2019
9) Priority
CONTINGENT *
East State Street
Sanitary Sewer
Joint Interceptor
Replacement &
Upgrade
REPAIR-Existing Infrastructure
Life Cycle Replacement. To be
done in conjunction with next
road rebuild or repave project.
Replace 2,350-LF of 10-inch RCP
sewer with 15 or 18-inch PVC on East
State Street from Seneca way uphill to
Mitchell Street.
$680,000
Dependent
on Road
Rebuild /
Repave
Project
10) Priority
CONTINGENT *
Stewart Avenue
Sanitary
Sewermain
Replacement
REPAIR-Existing Infrastructure
Life Cycle Replacement. To be
done in conjunction with Brick
Paving Project.
Replace 800-LF of 6&8-inch VCT
100+ year old sewers on Stewart Ave
from Buffalo Street north to South Ave
$130,000
Dependent
on Brick
Repave
Project
11) Priority
CONTINGENT *
Stewart Avenue
Watermain
Replacement
REPAIR-Existing Infrastructure
Life Cycle Replacement. To be
done in conjunction with Brick
Paving Project.
Replace 1080-LF of 8-inch CIP 100+
year old watermain on Stewart Ave
from Buffalo Street north to South Ave
$130,000
Dependent
on Brick
Repave
Project
12) Priority
CITICAL
CONTINGENT*
Meadow Street
(NYS 13)
Sanitary
Sewermain
Replacement
REPAIR-Existing Infrastructure
Life Cycle Replacement. To be
done in conjunction with next
NYSDOT road rebuild or repave
project.
Replace 5,410-LF of antique 8, 12,
and 21-inch VCT sewers along
Meadow Street from the intersection
of Clinton Street north to the
intersection of Hancock Street.
$1,416,000
Dependent
on
NYSDOT
Road
Rebuild /
Repave
Project
13) Priority
CRITICAL
CONTINGENT*
Meadow Street
(NYS 13)
Watermain
Replacement
REPAIR-Existing Infrastructure
Life Cycle Replacement. To be
done in conjunction with next
NYSDOT road rebuild or repave
project.
Replace 3,060-LF of antique (1887
vintage) 6-inch CIP watermain with
new 8-inch DIP watermain along
Meadow Street from the intersection
of Clinton Street north to the
intersection of Hancock Street.
$567,000
Dependent
on
NYSDOT
Road
Rebuild /
Repave
Project
14) Priority
CONTINGENT *
Generic
Wastewater
Collection System
Sanitary
Sewermain
Replacement
Projects
REPAIR-Existing Infrastructure
Life Cycle Replacement. To be
done in conjunction with S&F or
Contracted road rebuild projects.
Opportunity Life Cycle Replacement
of 2,000 – 5,000LF Sanitary
Sewermains.
$510,000
Dependent
on S & F
Road
Rebuild /
Repave
Projects
15) Priority
CONTINGENT *
Generic Water
Distribution
System
Watermain
Replacement
Projects
REPAIR-Existing Infrastructure
Life Cycle Replacement. To be
done in conjunction with S&F or
Contracted road rebuild projects.
Opportunity Life Cycle Replacement
of 2,000 – 5,000LF Sanitary
watermains.
$510,000
Dependent
on S & F
Road
Rebuild /
Repave
Projects
PRIORITY I - # = INFRASTRUCTURE
PRIORITY F - # = FACILITY/BUILDING
*CONTINGENT PRIORITY = NECESSARY, IN CONJUNCTION WITH ANOTHER ENTITES PROJECT. SCHEDULING
NOT CONTROLLED BY US, FOR ALL BUT ONE PROJECT WORK DATES ARE UNKNOWN.
Anticipated Building Maintenance 2015-2020
All department heads are also asked to review the 2002 City of Ithaca Building Assessment Program by Thomas
Associates, and record any necessary maintenance requirements for their facilities. Also please list any
maintenance recommendations from the report that have already been completed. A copy of the report can be found
on the server at Q:\DPW\Thomas Associates.
Project Name Description
Current Status Budget Estimate (If available)
Anticipated or Actual
Completion Date
1F) Priority 1
Demolish Van Natta’s
Pump Station
DEMOLISH – Earlier requests to replace
the roof on the existing pump station with
purposes to save the structure have
gone unfunded. To avoid certain future
safety risk to the public beyond those
which are currently presented, it is
recommended that the City remove the
structure.
Updated and
Resubmitted
Request
$1,000,000 2018
4.Finance, Budget, and Appropriations
.5 Adoption of Management Compensation Plan
WHEREAS, the City of Ithaca wishes to implement a compensation structure for managerial
employees that is based on an objective job evaluation system, achieves both internal and
external equity, and addresses existing compression issues, and
WHEREAS, Public Sector Human Resources Consultants LLC and the Human Resources
Department have recommended the adoption of a point factor evaluation system and
corresponding compensation structure for managerial employees, and
WHEREAS, in recognition of the substantial additional responsibilities taken on by the City
Clerk as a result of that position’s oversight of the consolidated Department of Public
Information and Technology, which consolidation occurred after Public Sector Human
Resources Consultants LLC recommended a compensation structure for managerial employees,
Common Council now wishes to remove the position of City Clerk from the Managerial
Compensation Plan in order more accurately to account for the duties resulting from that
departmental consolidation; now therefore, be it
RESOLVED, That the 2015 Managerial Compensation Plan and the point factor evaluation
system be adopted and implemented effective retroactive to January 1, 2015, in accordance with
the implementation schedule recommended by the Human Resources Department in the attached
Memorandum dated October 22, 2014, and be it further
RESOLVED, That the option to cash-in unused annual leave shall be suspended for managerial
employees in 2015 and 2016, and the funds budgeted for this purpose shall be reallocated toward
the implementation of the Managerial Compensation Plan; provided, however, that any
managerial employee who does not receive any salary increase throughout the full
implementation period of the compensation study shall retain the option to cash in annual leave,
and be it further
RESOLVED, That new employees shall be hired at the first salary step applicable to their
position, unless the Mayor, based on the academic and experiential credentials of the candidate,
shall deem a different salary step more appropriate, with subsequent step movement occurring
annually for each employee on the employee's anniversary date in the employee's current job
title, until the employee reaches the maximum step, at which time step movement shall cease,
and be it further
RESOLVED, That employees who are promoted to or within the Managerial Compensation
Plan shall be assigned to the lowest salary step that results in a salary increase, with subsequent
step movement occurring annually for each employee on the employee’s anniversary date in the
employee’s current job title, until the employee reaches the maximum step, at which time step
movement shall cease, and be it further
RESOLVED, That with the exception of current employees whose current salaries are being
grandfathered, no employee shall earn a salary greater than the maximum step for the
employee’s position, and be it further
J:\DRedsicker\AGENDAS \City Admin Comm\2014\12-17 Agenda.docx 12/17/14
RESOLVED, That notwithstanding any other provision of this Resolution, the position of City
Clerk shall be omitted from the 2015 Managerial Compensation Plan and the point factor
evaluation system, and shall be compensated at a level indexed to Grade 10 of the 2015
Managerial Compensation Plan, with step assignments and step progression according to the
same implementation schedule as implemented for said Plan, and be it further
RESOLVED, That Common Council hereby directs the City Controller to release funds placed
in Restricted Contingency as part of the 2015 Authorized Budget for the Management
Compensation Plan and allocate said funds to various Departments as applicable.
J:\DRedsicker\AGENDAS \City Admin Comm\2014\12-17 Agenda.docx 12/17/14