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Home My WebLink About03-27-13 City Administration Committee Meeting AgendaCA Meeting City Administration Committee DATE: March 27, 2013 TIME: 6:00 pm LOCATION: 3rd Floor, City Hall Council Chambers AGENDA ITEMS Item Voting Item? Presenter(s) Time Allotted Chair, Chris Proulx 1. Call To Order * Note: We will review the number of 10 Min* 1.1 Agenda Review No cards received at the beginning of each 1.2 Review and Approval of Minutes Yes meeting and adjust time if needed. 1.3 Statements From the Public No 1.4 Statements From Employees No 1.5 Council Response No (6:10 pm) 2. Standing Sub-Committee and Staff Reports 2.1 Workforce Diversity Committee No 2.3 Others as Needed No Finance – Approval of 2011 Single Audit Yes Steve Thayer, City Controller 10 Min Leslie Spurgin, CDLM (6:20 pm) 3. 2014 Budget Process 3.1 Preview of 2014 Budget Assumptions No Steve Thayer, City Controller 15 Min 3.2 Discussion of Planning and Building No Graham Kerslick, Council Member 25 Min 3.3 Discussion of Transit and Infrastructure No Donna Fleming, Council Member 25 Min 3.4 Council Budget Survey No Chris Proulx, Council Member 10 Min (7:35 pm) 4. City Administration, Human Resources, and Policy 4.1 DPW – Request to Adopt the City of Ithaca Title VI and LEP Plan – Ithaca Commons Repair and Upgrade Project Yes Tom West, Asst. City Engineer 10 Min 4.2 DPW – Request for Undertaking by NYSDOT Yes Ray Benjamin, Acting Supt of DPW 10 Min (7:55 pm) 5. Finance, Budget, and Appropriations 5.1 DPW –Transfer of Funds from Maintainer to Light Equipment Operator Position Yes Ray Benjamin, Acting Supt. of DPW 5 Min 5.2 YB – Request to Amend 2013 Budget Yes Liz Vance, Acting Director, IYB 15 Min 5.3 YB – Discussion of Impact of Potential Increase in Minimum Wage No Liz Vance, Acting Director, IYB 10 Min 5.4 DPW – Recommendation to Establish Funding to Replace Water Main on Edgecliff Place Yes Erik Whitney, Asst. Supt for W&S 10 Min 5.5 DPW – Amendment to Engineering Contract for Additional WWTP Improvements Yes Erik Whitney, Asst. Supt. for W&S 10 Min 5.6 DPW – Discussion of Water Supply Project No Erik Whitney, Asst. Supt. for W&S 10 Min Construction Phase (8:55 pm) 6. Committee Discussion Items 7. Meeting Wrap-up 6.1 Announcements No All 5 Min 6.2 Review Agenda Items for Next Meeting No 6.3 Adjourn Yes (9:00 pm) Committee Charge: The CA committee will: (1) Review financial and administrative issues pertaining to the City, along with items relating to the City of Ithaca workforce environment, intergovernmental relations and human resource If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Controller’s Office at 607-274-6576 at least 48 hours before the meeting. 2. Standing Sub-Committee and Staff Reports .1 Finance - Approval of 2011 Single Audit RESOLVED, That the Independent Auditor’s Report for the period January 1, 2011, through December 31, 2011, prepared by the accounting firm of Ciaschi, Dietershagen, Little, Mickelson & Company, LLP be accepted to comply with all the City’s applicable Governmental Accounting Standards Board (GASB) Statement 34 and other related audit and single audit requirements. J:\DRedsicker\AGENDAS \City Admin Comm\2013\3-27 CA Agenda.doc 3/27/13 4. City Administration, Human Resources, and Policy .1 DPW – Eng – Request to Adopt the City of Ithaca Title VI and LEP Plan – Ithaca Commons Repair and Upgrade Project WHEREAS, the City of Ithaca is a sub-recipient of Federal Transit Administration (FTA) Funding for the Ithaca Commons Repair and Upgrade Project, and WHEREAS, as a sub-recipient of FTA funding the City is obligated to comply with Title VI of the Civil Rights Act of 1964, which ensures that no person in the United States shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance from the FTA, and WHEREAS, as a sub-recipient of FTA funding the City is obligated to comply with Executive Order 13166, titled Improving Access to Services for Persons with Limited English Proficiency, which directs agencies which receive federal funds to ensure that discrimination based upon a person’s inability to speak, read, write or understand English does not take place, and WHEREAS, the City of Ithaca has prepared the City of Ithaca Title VI and LEP Plan to ensure compliance with both the spirit and the letter of the obligations set forth above relating to the Ithaca Commons Repair and Upgrade Project; now therefore, be it, RESOLVED, That the Common Council of the City of Ithaca certifies that, as a condition of receiving Federal financial assistance under programs administered by the Federal Transit Administration, it will ensure that no person, including people of limited English proficiency will be subjected to discrimination in the level and / or quality of services and benefits of the Ithaca Commons Repair and Upgrade Project on the basis of race, color, or national origin, and be it further RESOVED, That the City of Ithaca will compile, maintain and submit, in a timely manner, Title VI information required by FTA Circular 4702. 1B dated October 1, 2012 and in compliance with the Department of Transportation’s Title VI regulations at 49 CFR Section 21.7(a), and, be it further RESOLVED, That the City of Ithaca will submit a Title VI assurance every three years as part of the annual Certification and Assurance submission to the primary recipient, Tompkins County, and the Federal Transit Administration, and, be it further RESOLVED, That the City of Ithaca makes it known to the public, that those persons or people alleging discrimination on the basis of race, color, or national origin as it relates to access to or provision of services and benefits of the Ithaca Commons Repair and Upgrade Project may file a complaint with the City of Ithaca, Tompkins County Human Rights Commission, U.S. Department of Transportation and / or the Federal Transit Administration, and be it further J:\DRedsicker\AGENDAS \City Admin Comm\2013\3-27 CA Agenda.doc 3/27/13 RESOLVED, That the Common Council of the City of Ithaca adopts the City of Ithaca Title VI and LEP Plan for the Ithaca Commons Repair and Upgrade Project dated January 2013 J:\DRedsicker\AGENDAS \City Admin Comm\2013\3-27 CA Agenda.doc 3/27/13 4.2 DPW – S&F – Request for Undertaking by NYSDOT RESOLVED, That the Common Council of the City of Ithaca does hereby authorize Ray Benjamin, Acting Superintendent of Public Works, to enter into agreement with New York State Department of Transportation (NYSDOT) for Undertaking in connection with work affecting state highways as per the attached document from NYSDOT J:\DRedsicker\AGENDAS \City Admin Comm\2013\3-27 CA Agenda.doc 3/27/13 CITY OF ITHACA 245 Pier Rd., Ithaca, New York 14850 DEPARTMENT OF PUBLIC WORKS, STREETS & FACILITIES Ray Benjamin Asst. Superintendent of Public Works Streets& Facilities Division Telephone: 607/272-1718 Fax: 607/272-4374 Memo To: Common Council From: Ray Benjamin Acting Superintendent of Public Works Re: Request for an Undertaking As part of the Streets & Facilities annual Highway Work Permit to do work on DOT controlled Right of Way the New York Department of Transportation is requesting an Undertaking. The UNDERTAKING is a guaranty or promise to the New York State Department of Transportation (NYSDOT) by way of the attached resolution passed by Council that work performed on State controlled Right of Way (ROW) will be done in compliance with State Highway Laws, follow the Uniform Manual of Traffic Control for Maintenance and Protection of Traffic, restoration of State property to it condition pervious to work in the ROW and to hold the State harmless for claims, damages , losses and expenses resulting from work activities. The Department follows these requirements as part of their annual Highway Permit already and this does not require any changes on our part. The Undertaking is kept on file by the DOT for 20 years and makes approval for minor work that falls outside our permit quicker to get approved and since we are a self insured municipality the DOT would not require proof of insurance when Department applies for Highway Permits. “An Equal Opportunity Employer with a commitment to workforce diversification.” 5. Finance, Budget, and Appropriations .1 DPW - S&F – Request to Transfer Funds from a Maintainer Position to a Light Equipment Operator Position WHEREAS, the 2013 authorized budget included funding for a Maintainer position in the Highway Division, and WHEREAS, a retirement in late 2012 has left a Maintainer position vacant and funded, and WHEREAS, DPW staff has determined that the Light Equipment Operator position has a larger operational need at this time than the Maintainer Position; now, therefore, be it RESOLVED, That Common Council hereby transfers funding from the vacant and funded Maintainer Position in the DPW Highway Division to the Light Equipment Operator Position in the DPW Highway Division, and be it further RESOLVED, That funds for said position transfer shall be made within the existing 2013 authorized budget. J:\DRedsicker\AGENDAS \City Admin Comm\2013\3-27 CA Agenda.doc 3/27/13 5.2 Youth Bureau – Request to Amend 2013 Youth Bureau Budget WHEREAS, the Ithaca Youth Bureau has received funding through the Tompkins County Workforce Investment Board for the Tompkins Summer Youth Employment Program, and WHEREAS, the Ithaca Youth Bureau has received $16,201 in cash contributions from local donors; now, therefore, be it RESOLVED, That Common Council hereby amends the 2013 Youth Bureau budget as follows: Increase revenue account: A7310-4820-1202 Youth Employment Service $7,703 A7310-2070-1202 Youth Employment Service $5,965 A7310-2070-1221 Outings $3,978 A 7310-2070-1240 College Discovery Program $6,258 $23,904 Increase expenses: A 7310-5120-1202 YES Part time/Seasonal $11,682 A 7310-5120-1221 Outings Part time/Seasonal $3,400 A7310-5120-1240 CDP Part time/Seasonal $5,349 Fringe Benefits $3,473 $23,904 J:\DRedsicker\AGENDAS \City Admin Comm\2013\3-27 CA Agenda.doc 3/27/13 Ithaca Youth Bureau 1 James L. Gibbs Drive Ithaca, NY 14850 Phone: 607-273-8364, Fax: 607-273-2817 “Building a foundation for a lifetime” To: City Administration Committee From: Karen Friedeborn, Youth Program Administrator Liz Vance, Acting Director Re: Youth Bureau Budget Amendment Date: March 22, 2013 This is a request to amend the 2013 operating budget. We would like permission to spend $7,703 of Tompkins Summer Youth Employment Program funds as follows: Increase revenue account: Account # A7310-4820-1202 Youth Employment Service $7,703 Increase expenses: Account # A7310-5120-1202 Part time/Seasonal $6,584 Fringe Benefits $1,119 In addition, we received $16,201 in donations we would like to transfer from the ECHO find: We would like to amend the 2013 Youth Bureau budget as follows: Increase revenue Account # A7310-2070-1202 Youth Employment Service $5,965 Account # A7310-2070-1221 Outings $3,978 Account # A 7310-2070-1240 College Discovery Program $6,258 Total $16,201 Increase expenses: Account # A 7310-5120-1202 YES Part time/Seasonal $5,098 Account # A 7310-5120-1221 Outings Part time/Seasonal $3,400 Account # A 7310-5120-1240 CDP Part time/Seasonal $5,349 Fringe Benefits $2,354 Total $16,201 Thank you. Potential IYB Impacts of an Increased Minimum Wage State Legislators continue to explore What potential minimum wage increases could look like... As you probably know there are two proposals being explored to increase the minimum wage. The ﬁrst, included in the governor’s budget, is an increase to $8.75 per hour. This is an increase of $1.50 over the current minimum wage of $7.25 per hour. The second has been passed by the NYS Assembly. This proposal would increase the minimum wage $1.75, bringing it up to $9.00 per hour. The NYS Senate continues to debate the merits of an increased minimum wage. At this time it is unclear whether increased minimum wage legislation will pass with the NYS budget or later in the year. We expect that some form of increased minimum wage legislation will pass in the coming months. This is an issue that will impact a number of City Departments and we are all working to assess what that means. We wanted to give Common Council a heads up regarding the impact of this legislation on the Youth Bureau, as we are in the unique position of hiring a large number of teens and young adults. In the meantime, Youth Bureau staff have been working diligently to analyze the potential impacts of the increased minimum wage on our programs and services. The date the legislation is enacted will determine whether we will feel the impacts in 2013 or in 2014. How could it affect the Youth Bureau? Overall, there are 182 positions at the Youth Bureau that would be affected by an increase in the minimum wage. These positions are at Cass Park, Youth Employment Service, Cass Park Day Camp, Recreation Support Services and Stewart Park Day Camp. If the minimum wage were to increase to $8.75 before summer the Ithaca Youth Bureau (IYB) would need an additional $38,000 in 2013. We’ve been working closely with Mayor Myrick, HR Director Schelley Michell-Nunn and Controller Steve Thayer on this. They have been very supportive and have indicated that any 2013 potential impact can be absorbed without any detrimental impact on IYB programming. As we look forward to 2014, we hope to continue to work closely with them and with Council to minimize any potential disruption. INCREASING THE MINIMUM WAGE BOOSTS THE LOCAL ECONOMY Economists at the Federal Reserve Bank of Chicago have found that every $1 increase in the minimum wage boosts consumer spending by a low-wage worker’s household by $2,800 over the following year. Strengthening the minimum wage can help build a sustainable economic recovery – without increasing costs for taxpayers. MOST MINIMUM WAGE WORKERS ARE ADULTS According to the Bureau of Labor Statistics, three quarters of minimum wage earners are 20 or older. MINIMUM WAGE INFO SHEET SPRING 2013 Q&A Behind the Numbers: $38,000Behind the Numbers: $38,000 What does each program need to operate as they planned for 2013? Cass Park needs $13,790; Stewart Park Day Camp needs $8,303; Recreation Support Services needs $1,575; Cass Park Day Camp needs $2,485; Youth Employment Service needs $11,700. Cass Park needs $13,790; Stewart Park Day Camp needs $8,303; Recreation Support Services needs $1,575; Cass Park Day Camp needs $2,485; Youth Employment Service needs $11,700. What are some of the directly impacted positions? At Cass Park, there are 31 positions that are @ $8.75 or below for the starting wage. These include Cashiers, New Lifeguards, Seasonal Laborer, new Skate Guards, Pool Maintainer, and Assistant Managers. At Cass Park Day Camp there are13 positions that are @ $8.75 or below for the starting wage. These are Junior Counselors and Senior Counselors. At Stewart Park Day Camp, there are 10 Junior Counselor positions that are @ $8.75 or below for the starting wage. At Cass Park, there are 31 positions that are @ $8.75 or below for the starting wage. These include Cashiers, New Lifeguards, Seasonal Laborer, new Skate Guards, Pool Maintainer, and Assistant Managers. At Cass Park Day Camp there are13 positions that are @ $8.75 or below for the starting wage. These are Junior Counselors and Senior Counselors. At Stewart Park Day Camp, there are 10 Junior Counselor positions that are @ $8.75 or below for the starting wage. Is it just part-time seasonal staff jobs that are affected by the increase? No. The impact in Youth Employment Service (YES) falls directly on the participants, who make minimum wage for the jobs they work all summer. This year YES budgeted for 65 teens to work in our Municipal Jobs Program at the $7.25 minimum wage. This is down from 73 in 2012. This impacts many City Departments and programs, that count on having YES workers to help with summer and ongoing initiatives. No. The impact in Youth Employment Service (YES) falls directly on the participants, who make minimum wage for the jobs they work all summer. This year YES budgeted for 65 teens to work in our Municipal Jobs Program at the $7.25 minimum wage. This is down from 73 in 2012. This impacts many City Departments and programs, that count on having YES workers to help with summer and ongoing initiatives. Does it just impact minimum wage earners or are there additional positions impacted by the increase? The increase impacts quite a few positions, due to what we call the ‘ripple effect’. When you bump up the pay for the lowest paid position, many of the positions above them may need to be raised as well to avoid compression. The increase impacts quite a few positions, due to what we call the ‘ripple effect’. When you bump up the pay for the lowest paid position, many of the positions above them may need to be raised as well to avoid compression. What is an example of the ‘ripple effect’? At Cass Park, there are Cashiers, Assistant Managers and Managers who work the concession area. Currently a Cashier makes $7.50, an Assistant Manager makes $8.75 and a Manager makes $9.25. Once the Cashier gets bumped up to $8.75 (the new minimum wage), the Assistant Managers and Managers would need to be bumped up as well. At Cass Park, there are Cashiers, Assistant Managers and Managers who work the concession area. Currently a Cashier makes $7.50, an Assistant Manager makes $8.75 and a Manager makes $9.25. Once the Cashier gets bumped up to $8.75 (the new minimum wage), the Assistant Managers and Managers would need to be bumped up as well. Does any of this have anything to do with the living wage? Some of the positions that are impacted by the ‘ripple effect’ may also be impacted by the living wage certiﬁcation. We are working closely with the HR to better understand the impacts to our stafﬁng, programming and services. Some of the positions that are impacted by the ‘ripple effect’ may also be impacted by the living wage certiﬁcation. We are working closely with the HR to better understand the impacts to our stafﬁng, programming and services. MINIMUM WAGE INFO SHEET SPRING 2013 5.4 DPW – W&S – Recommendation to Establish Funding to Replace Water Main on Edgecliff Place WHEREAS, the City’s water main on Edgecliff Place is more than a century old, and WHEREAS, the water main on Edgecliff Place is four inch diameter cast iron line through which we can supply less than 190-gpm. This extremely low flow rate is indicative of a very heavily tuberculated pipe (lots of lumpy mineral and iron nodules on pipe walls), with a substantially reduced cross section, typical of a pipe long past its replacement due date, and WHEREAS, Cornell University has required that full sprinkler systems for fire protection be installed by year’s end 2013 at all associated Fraternities and Sororities, and WHEREAS, the water main on Edgecliff Place cannot supply adequate fire flow to the fraternity at 1 Edgecliff Place, Zeta Beta Tau, and WHEREAS, the water main is in need of replacement to meet the current and future needs of our customers on Edgecliff Place, and WHEREAS, City DPW Water & Sewer Division staff have completed engineering plans and estimated the cost of replacement to be $60,000.00, less if rock excavation is lower than expected, and WHEREAS, City DPW Water & Sewer Division staff estimates one of our crews could complete this work in 6-weeks or less during the late spring or early summer of 2013; now therefore, be it RESOLVED, That the Common Council establish Capital Project #___ with funding not to exceed $60,000.00 to facilitate the replacement of water main on Edgecliff Place. J:\DRedsicker\AGENDAS \City Admin Comm\2013\3-27 CA Agenda.doc 3/27/13 Hydrant Flow Test Log Project Edgecliff Pl Project No. Location: Edgecliff Cul-De-Sac Conducted By: Scott Gibson, Matt Sledjeski Date: May 16, 2012 Time: 13:45 Sketch: Pressure Gauged Hydrant Calc’s. & Comments: Number: M-103 54.0 20 54.0 5273 2073700 ⎥⎦ ⎤⎢⎣ ⎡ − −=⎥⎦ ⎤⎢⎣ ⎡ − −= TRS S T TRS RS TR QPP PPQQLocation: Edgecliff cul-de-sac Static, PS: 70 psi Residual, PTR: 20 psi QR – Flow at Test Residual Pressure TR- gpm Q20 – Flow calculated @ 20-psi residual – gpm QT – Flow Test Result @ test residual – gpm PR(20) – Calculated Residual Pressure R(20)-psi PTR – Test Residual Pressure TR-psi PS – Pre-flow test Static Pressure-psi Flowed Hydrant Number: M-125 Location: Edgecliff and Stewart Ave. Flow, QT 487 gpm Calculated Flow @ 20psi, Q20: NA gpm Hydrant Flow Test Log Project Edgecliff Pl – Test 2 Project No. Location: Edgecliff Cul-De-Sac Conducted By: Scott Gibson, Matt Sledjeski Date: June 19, 2012 Time: 9:30 Sketch: Pressure Gauged Hydrant Calc’s. & Comments: Number: M-125 54.0 20 54.0 5273 2073700 ⎥⎦ ⎤⎢⎣ ⎡ − −=⎥⎦ ⎤⎢⎣ ⎡ − −= TRS S T TRS RS TR QPP PPQQLocation: Edgecliff and Stewart Ave. Static, PS: 69 psi Residual, PTR: 58 psi QR – Flow at Test Residual Pressure TR- gpm Q20 – Flow calculated @ 20-psi residual – gpm QT – Flow Test Result @ test residual – gpm PR(20) – Calculated Residual Pressure R(20)-psi PTR – Test Residual Pressure TR-psi PS – Pre-flow test Static Pressure-psi Flowed Hydrant Number: M-103 Location: Edgecliff cul-de-sac Flow, QT <190 gpm (Flow registered below last accurate measurement on gauge) Calculated Flow @ 20psi, Q20: gpm DE P A R T M E N T O F P U B L I C W O R K S WA T E R A N D S E W E R D I V I S I O N 51 0 F I R S T S T R E E T IT H A C A , N Y 1 4 8 5 0 SC A L E : DA T E : DR A W N B Y : SU R V E Y B Y : PL O T B Y : CH E C K E D B Y : RE V I S E D : C ITY O F I THACA,N..Y INCORPORA T E D 1 8 88 MS 2/ 2 0 1 3 1" = 5 0 ' ED G E C L I F F P L EX I S T I N G CO N D I T I O N S SE W E R M H , S E W E R WA T E R V A L V E , W A T E R HY D R A N T , H Y D R A N T B R A N C H 6" TILE4" UNKN6" TILE 6" T I L E 3 / 4 " C U 4" C I 2" G A L V 6 " T I L E ( M I T C H E L L Z O N E ) UNKN 4 " C I ( E X I S T ) 8" A C 8" C I (N O R T H E A S T H I L L Z O N E ) 16 " A C 4" C I P R V V A U L T 4 " C I 8" CI 16" AC CL O S E D B T W P R E S S U R E Z O N E S LE G E N D NOTES:1. 20FT CONTOURS SHOWN DE P A R T M E N T O F P U B L I C W O R K S WA T E R A N D S E W E R D I V I S I O N 51 0 F I R S T S T R E E T IT H A C A , N Y 1 4 8 5 0 SC A L E : DA T E : DR A W N B Y : SU R V E Y B Y : PL O T B Y : CH E C K E D B Y : RE V I S E D : C ITY O F I THACA,N..Y INCORPORA T E D 1 8 88 MS 2/ 2 0 1 3 1" = 5 0 ' ED G E C L I F F P L UP G R A D E D W A T E R MA I N SE W E R M H , S E W E R WA T E R V A L V E , W A T E R HY D R A N T , H Y D R A N T B R A N C H 6" TILE4" UNKN6" TILE 6" T I L E 3 / 4 " C U 4" C I 2" G A L V 6 " T I L E UNKN 8" A C 8" C I 16 " A C 4" C I 8" CI 16" AC LE G E N D NOTES:1. 20FT CONTOURS SHOWN2. MATERIAL: 360LF 6" DIP WATER MAIN 375LF 4" PVC TEMP ABOVE-GROUND WATER MAIN (2) HYDRANTS & GUARD VALVES (2) 8" GATE VALVES, (2) 6" GATE VALVES (4) WATER SERVICES 4 " P V C T E M P A B O V E - G R O U N D W A T E R N E W 6 " D I P W A T E R TE M P S E R V I C E CO N N E C T I O N (T Y P O F 4 ) SE E I N T E R S E C T I O N PI P I N G D E T A I L DE P A R T M E N T O F P U B L I C W O R K S WA T E R A N D S E W E R D I V I S I O N 51 0 F I R S T S T R E E T IT H A C A , N Y 1 4 8 5 0 SC A L E : DA T E : DR A W N B Y : SU R V E Y B Y : PL O T B Y : CH E C K E D B Y : RE V I S E D : C ITY O F I THACA,N..Y INCORPORA T E D 1 888 MS 2/ 2 0 1 3 1: 1 0 ST E W A R T A V E & TH U R S T O N A V E NE W P I P I N G 4" TEMP WATER REPLAC E H Y D R A N T M - 1 2 5 TS&V NORTH O F E X I S T I N G V A L V E RPZ ON TEMPWATER LINE RE P L A C E & R E L O C A T E EX I S T I N G ' C L O S E D B T W PR E S S U R E Z O N E ' V A L V E ABANDO N E D A B A N D O N E D AB A N D O N V A L V E V A U L T N E W 6 " D I P 8" A C S E W E R 16" A C S E W E R 10 " A C S E W E R 6" TI L E S E R V I C E NEW 6" DIP TO EDGECLIF F P L FOLLOW ORIGINAL ALIGN M E N T 375 LF +/-360 LF +/- 5.5 Request Funding for Engineering Services Agreement for Engineering Evaluation of Bar Screen and Biosolids Dewatering Equipment and other miscellaneous improvements to the Influent Building WHEREAS, the Ithaca Area Wastewater Treatment Plant is in need of certain Capital Improvements, and WHEREAS, Capital Project 416J Ithaca Area Wastewater Treatment Plant was authorized by Common Council in 2007 for $1,504,950, and WHEREAS, in order for the staff to maintain its goals as embodied in its five year capital plan, this agreement provides engineering services for the next set of proposed capital improvements, and WHEREAS, this authorization for an amount not to exceed $44,500 will allow GHD to complete an engineering report evaluating equipment for the replacement of the bar screen, add a leachate storage system, miscellaneous improvements to the influent building and a biosolids dewatering system, and WHEREAS, the Special Joint Committee (SJC) approved said professional services contract with GHD at its meeting of March 13, 2013 contingent on fund availability and attorney approval of the agreement, and WHEREAS, Common Council Authorized funding in the amount of $1,504,950 on December 5, 2007, for CP 416J and the available balance, as certified by the City of Ithaca Controller, is $57,325; now, therefore be it RESOLVED, That Common Council hereby recommends an amount not to exceed $44,500 to fund the proposed agreement with GHD Engineers utilizing funds from the remaining authorization from CP 416J, and be it further RESOLVED, That Common Council hereby authorizes this project amendment contingent upon action by all wastewater partners committing their percentage of reimbursement shares to the Joint Activity Fund allocated per the Joint Sewer Agreement as follows: Municipality Percentage Project Cost City of Ithaca 57.14 $25,427.30 Town of Ithaca 40.88 18,191.60 Town of Dryden 1.98 811.10 $44,500.00 J:\DRedsicker\AGENDAS \City Admin Comm\2013\3-27 CA Agenda.doc 3/27/13