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HomeMy WebLinkAbout08-22-12 City Administration Committee Meeting AgendaIf you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Controller’s Office at 607-274-6576 at least 48 hours before the meeting. City Administration Meeting Wednesday, August 22, 2012 6:00 p.m. City Hall - Council Chambers AGENDA 1. Chairperson Greeting & Opening Statement 2. Announcements 3. Agenda Review and Amendments 4. Approval of Minutes 5. Statements from the Public 6. Employee Comments 7. City Administration Members Response 8. Workforce Diversity Committee 9. Mayor’s Report 10. 2013 Budget Topics/Updates 30 Min 11. Youth Bureau 11.1 Rehabilitation of Skate Board Park - Resolution 5 Min 12. Department of Public Works 12.1 Amendment to Personnel Roster - Modification of Work Hours for the Position/Title of Lab Technician at the WTP - Resolution 5 Min 12.2 Amendment to Personnel Roster – Modification of Work Hours for a Position in the Water and Sewer Division - Resolution 5 Min 12.3 Amendment to Personnel Roster – Modification of Work Hours for a Position in the Ithaca Wastewater Treatment Facility - Resolution 5 Min 12.4 IAWWTF – Request to Amend 2012 Authorized Budget for the 5 Min Purchase of Vehicle - Resolution 13. Police Department 13.1 Authorization for Officers to Undergo Training for Emergency Treatment of Opioid Overdoses and to Perform Such Treatment - Resolution 10 Min 14. Common Council 14.1 Community Gardens/Carpenter Business Park - Discussion 20 Min If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Controller’s Office at 607-274-6576 at least 48 hours before the meeting. City Administration Meeting Wednesday, August 22, 2012 Agenda - Continued 15. Attorney’s Office 15.1 Proposal to Explore Consortium for Time Warner Franchise Agreement - Resolution 10 Min 15.2 Request to Amend 2012 Authorized Budget for Allocation of Arbitration and Law Suit Expenses – Resolution 5 Min 15.3 Ordinance to Protect Safety Nets Under Bridges - Resolution 15 Min 16. Human Resources 16.1 Living Wage – Discussion 15 Min 16.2 Director’s Report 5 Min 17. Finance/Controller’s Office 17.1 Controller’s Report 15 Min 18. Reports 18.1 Sub-Committee Updates 5 Min 18.2 Novak Report 5 Min 18.3 Next Month’s Meeting: September 26, 2012 J:\DRedsicker\AGENDAS\City Admin Comm\2012\8-22 CA Agenda.doc 8/22/12 11. Youth Bureau .1 Rehabilitation of Skate Board Park WHEREAS, the Common Council of the City of Ithaca adopted a resolution authorizing a grant submission to the Environmental Protection Fund for the rehabilitation of the Ithaca Skate Park, located in Wood Street Park in the City of Ithaca on July 6, 2005, and WHEREAS, the not-for-profit corporation known as the Tem Park Fund, Inc., applied to the New York State Office of Parks, Recreation, and Historic Preservation for a grant under the Environmental Protection Fund and was awarded a $66,000 grant for this rehabilitation project, and WHEREAS, the City owns and operates the Wood Street Park and has assumed responsibility for approving, awarding and administering any contract for design, construction, repair or maintenance of the skate park facility, and WHEREAS, the Tem Park Fund, Inc., has agreed to make said grant funds available for payment to the City to be used for said rehabilitation project, and WHEREAS, the City has agreed to handle all voucher paperwork for the NYS Parks grant, now therefore be it RESOLVED, That the Director of the City of Ithaca Youth Bureau, is hereby authorized to file an application for funds from the New York State Office of Parks, Recreation and Historic Preservation in accordance with the provisions of Title 9 of the Environmental Protection Act of 1993, in an amount not to exceed $66,000, and upon approval of said request to enter into and execute a project agreement with the State for such financial assistance to the City of Ithaca for the rehabilitation of the Ithaca Skate Park. J:\DRedsicker\AGENDAS\City Admin Comm\2012\8-22 CA Agenda.doc 8/22/12 12. Department of Public Works .1 Amendment to Personnel Roster - Modification of the Work Hours for the Position of Lab Technician at the WTP WHEREAS, the City of Ithaca Common Council resolved to created the Water Treatment Plant Lab Technician Position, a 40-hour per week position, on July 2, 2012, and WHEREAS, the Chief Operator of the Water Treatment Plant believes the work entailed for this position can be performed adequately in a 35-hour work week, and WHEREAS, in light of the City’s current budgetary constraints, this reduction in hours from 40 hours per week to 35 hours weekly would help the Water & Sewer Division of the City of Ithaca Department of Public Works in meeting its budget goals, now therefore be it RESOLVED, That the Common Council authorizes the reduction of work week hours for the Laboratory Technician Position at the Water Treatment Plant from 40 hours to 35 hours per week. CITY OF ITHACA WATER TREATMENT PLANT 202 WATER ST. ITHACA, NY 14850 60-273-4680 Fax: 607-216-0460 TO: City Administration Committee FROM: Charles Baker, Chief Operator REF.: Lab Technician Hours of Work DATE: July 31, 2012 I am requesting that the hours for the newly created (and approved) lab technician position for the water plant be reduced from 40 hours/week to 35 hours/week. When I first started to develop this position there was no specific person in mind and the City was not discussing limited budgets. Currently we have a person working as a seasonal, a former Cornell water plant employee (operator/lab director), who is interested in the position. She has helped with the pilot studies we have been going through as well. She only wants 35 hours/week. She feels that she can get the necessary work completed within these time limitations. Along with the help of at least one college intern, the reduction of hours will work. In light of the City’s budgetary constraints this reduction in hours would be helpful for our Divisions/Departments goals. J:\DRedsicker\AGENDAS\City Admin Comm\2012\8-22 CA Agenda.doc 8/22/12 12. Department of Public Works .2 Amendment to Personnel Roster – Modification of Work Hours for a Position in the Water and Sewer Division WHEREAS, a Financial Management Assistant in the Water and Sewer Division of the Department of Public Works has requested a temporary reduction in her workweek from 40 hours per week to 30 hours per week to allow her to address family needs, and WHEREAS, the Division is willing to accommodate this request; now, therefore, be it RESOLVED, That Common Council hereby amends the 212 authorized Personnel Roster as follows: that the workweek of one Financial Management Assistant position in the Water and Sewer Division of the Department of Public Works be and hereby is reduced from 40 hours per week to 30 hours per week from October 1, 2012, through March 31, 2013, pursuant to the employee’s request, and be it further RESOLVED, That for the sole purpose of determining days worked reportable to the New York State and Local Employees’ Retirement System, the standard workday for this position shall be established at six hours per day (30 hours per week). J:\DRedsicker\AGENDAS\City Admin Comm\2012\8-22 CA Agenda.doc 8/22/12 12. Department of Public Works .3 Amendment to Personnel Roster – Modification of Work Hours for a Position in the Ithaca Area Waste Water Treatment Facility WHEREAS, with the recent loss of our Administrative Assistant at the Ithaca Area Wastewater Treatment Facility (IAWWTF), and the continuing need for administrative support for the IAWWTF the Water & Sewer Division of the Department of Public Works requests the resources necessary to enable existing administrative support personnel within the Division to provide for the immediate administrative support needs at the IAWWTF, and WHEREAS, to provide administrative support to the IAWWTF the Division requests an increase in the workweek of an Administrative Coordinator from 20 hours per week to 30 hours per week to allow the Division the personnel resources to cover the near-term administrative needs of the IAWWTF, without hiring a full-time replacement at this time, and WHEREAS, for the balance of 2012 and for 2013 the Water and Sewer Division will crosstrain and assign a number (two or three) of its existing administrative staff to meet the immediate administrative support needs of the IAWWTF, currently estimated at 30 to 35 hours per week, and WHEREAS, the Division estimates this course of action will realize a savings between $5,000 to $10,000 in administrative salaries for 2013, and WHEREAS, the long-term administrative support needs of the IAWWTF will be assessed over the next year and recommendations to meet the long term need will be presented in the 2014 Budget Request; now therefore, be it RESOLVED, That Common Council hereby amends the 212 authorized Personnel Roster as follows: that the workweek of one Administrative Coordinator position in the Water and Sewer Division of the Department of Public Works be and hereby is increased from 20 hours per week to 30 hours per week retroactively from August 13, 2012, through December 31, 2013. J:\DRedsicker\AGENDAS\City Admin Comm\2012\8-22 CA Agenda.doc 8/22/12 12. Department of Public Works .4 IAWWTF – Request to Amend 2012 Authorized Budget for the Purchase of Vehicle WHEREAS, the Ithaca Area Wastewater Treatment Facility (IAWWTF) recently sold an underutilized dump truck at auction for $47,000, and WHEREAS, the IAWWTF staff had planned to purchase a new spotter vehicle in late 2012 or early 2013 using some proceeds from the sale of the dump truck to help offset the cost, and WHEREAS, a recent vehicle fire at the IAWWTF has prompted the need to purchase a spotter vehicle much sooner than anticipated, and WHEREAS, the Special Joint Committee of the IAWWTF has approved this purchase, and WHEREAS, IAWWTF staff has located a used spotter vehicle for less than $50,000; now, therefore, be it RESOLVED, That Common Council hereby amends the 2012 IAWWTF authorized budget to account for said vehicle sale and purchase as follows: Increase Revenue Account J8150-2665 IAWWTF Sale of Equipment $47,000 Increase Appropriation Account J8150-5225 IAWWTF Other – Equipment $47,000 J:\DRedsicker\AGENDAS\City Admin Comm\2012\8-22 CA Agenda.doc 8/22/12 13. Police Department .1 Authorization for Officers to Undergo Training for Emergency Treatment of Opioid Overdoses and to Perform Such Treatment WHEREAS, the City of Ithaca wishes to implement harm-reduction practices, and WHEREAS, opiate addiction is an epidemic throughout the City of Ithaca and the nation, with heroin and opiate overdoses rising in frequency and many of these overdoses resulting in death, and WHEREAS, a medication has been developed to treat opiate overdoses and is being used to save lives in other communities in the United States and abroad, and WHEREAS, Narcan, also known as naloxone hydrochloride (or simply naloxone), is an opioid antagonist that prevents or reverses the effects of opioids within a few minutes of being administered and can be given as an injection or through a nasal inhaler, and which the State of New York allows to be carried and administered following completion of a registered training program in opioid overdose prevention, and WHEREAS, the Southern Tier AIDS Program (STAP) has a registered opioid overdose prevention program, which is authorized by the State to offer training in the treatment of opioid overdoses, and WHEREAS, officers in the Ithaca Police Department (IPD) are frequently the first to arrive on the scene of opioid overdoses but currently are unable to offer appropriate lifesaving first aid to those who have overdosed, and WHEREAS, the STWP has offered to provide training in opioid overdose treatment as well as supplies of Narcan to the IPD at no cost to the City; now, therefore, be it RESOLVED, That Common Council hereby authorizes officers of the Ithaca Police Department to undergo training provided by the STAP in the administration of opioid antagonists to those who have overdosed on opiates, and be it further RESOLVED, Those IPD officers so trained must maintain such training pursuant to the requirements of the STAP and State regulations outlined in Section 80.138 of Title 10 of the New York Code of Rules and Regulations, and be it further RESOLVED, That upon completion of training in the administration of opioid antagonists, IPD officer shall carry doses of Narcan or other approved opioid antagonists, which they are authorized to administer in emergency situations. J:\DRedsicker\AGENDAS\City Admin Comm\2012\8-22 CA Agenda.doc 8/22/12 14. Common Council .1 Resolution Directing the Mayor to Proceed to a Closing on Carpenter Business Park Tax Parcel 36-1-3.4 in a Timely Manner After Receipt of Option Holder’s Notice WHEREAS, Aeon Development, LLC, agent for the owners of almost eight acres of undeveloped land zoned I-1 located in Carpenter Business Park (CBP) and for Building Links, Inc., the holder of an option to purchase CBP City-owned property, has publicly stated the readiness and intent of the owners and option holder to move forward with the development of the Carpenter Business Park for local business purposes, and WHEREAS, the Purchase Agreement for the above-mentioned CBP land executed in 1999 between Building Links, Inc., and the Cit y of Ithaca/Ithaca Urban Renewal Agency (IURA) gave the purchasers an option to purchase additional land, more specifically, City-owned Carpenter Business Park Tax Parcel 36-1-3.4, and that option to purchase was further defined in another agreement executed in 2002, and WHEREAS, City Tax Parcel 36-1-3.4 was leased for a 20-year term in 1993 by the City to Project Growing Hope, Inc., for community gardening purposes and that lease will expire on December 31, 2013, and WHEREAS, the agent for the CBP owners and option holder has publicly stated that both the ownership and control of City Tax Parcel 36-1-3.4 and New York State Electric and Gas underground relocation of the high-voltage power lines located on that parcel over the current site of the Community Gardens have always been a critical part of their development plan for Carpenter Business Park, and WHEREAS, new sites for community gardens, including scattered sites within walking distance for gardeners in City neighborhoods, can be found since the City owns vacant, unused parcels within the City, and WHEREAS, the agent for the CBP owners and option holder has expressed interest in and is engaged in assisting with a new community gardens program; now, therefore, be it RESOLVED, That Common Council hereby authorizes the Mayor, upon the advice of the City Attorney, to proceed to a closing exclusively with the option holder on the sale of Carpenter Business Park Tax Parcel 36-1-3.4 in an expeditious and timely manner after receipt of the Notice of Intent to exercise the Option. J:\DRedsicker\AGENDAS\City Admin Comm\2012\8-22 CA Agenda.doc 8/22/12 15. City Attorney’s Office .1 Proposal to Explore Consortium for Time Warner Franchise Agreement WHEREAS, the City of Ithaca is provided cable service by Time Warner Cable; and WHEREAS, the City recognizes the advantage of cooperation with other municipalities with regard to cable franchise issues; and WHEREAS, the City of Ithaca is interested in exploring, through the Tompkins County Council of Governments, the possibility of entering into an agreement with other municipalities to form a Consortium to negotiate, on behalf of the City, a renewal franchise agreement with Time Warner Cable; and WHEREAS, the intent would be to form a Consortium with the authority to conduct public hearings, conduct surveys, and engage in all activity, within the limits of applicable State and Federal Law, that is necessary and appropriate to negotiating a renewal franchise agreement for its member municipalities; and WHEREAS, the Consortium may be charged with analyzing the financial, technical, and legal issues related to cable television regulation to enable the member municipalities to reach sound judgments in exercising their regulatory authority with regard to such matters as cable television rates, franchise fees, and nature and quality of service; and WHEREAS, all members of the Consortium would individually reserve the right to approve, disapprove, or amend the franchise agreement so negotiated on their behalf; now therefore, be it is RESOLVED, That the City of Ithaca does hereby express interest in exploring the possibility of forming a Consortium of municipalities to negotiate on its behalf for the renewal of its franchise agreement with Time Warner Cable; and it is further RESOLVED, That the City of Ithaca hereby reserves the right to refrain from joining the Consortium should the terms and conditions of joining the consortium prove to be unacceptable to Common Council. J:\DRedsicker\AGENDAS\City Admin Comm\2012\8-22 CA Agenda.doc 8/22/12 15. City Attorney’s Office .2 Request to Amend 2012 Authorized Budget for Allocation of Arbitration and Lawsuit Expenses WHEREAS, the City of Ithaca has been involved in several lawsuits and various arbitrations during the past year with the greatest expenses related to the Christopher Miller arbitration, and WHEREAS, the expenses to date for those various arbitrations and lawsuits have exhausted the budgets for these type of expenses in the Attorney’s Office, Human Resources, and the City’s Judgment and Claims Account, and WHEREAS, City staff anticipates additional funds in the amount of $49,500 are needed to cover various arbitration and litigation costs for the next few months, and WHEREAS, the City still has funds available in its unrestricted contingency account to cover these types of expenses; now, therefore, be it RESOLVED, That Common Council hereby amends the 2012 authorized budget to cover current and future arbitration and lawsuit costs as follows: Increase Appropriation Accounts: A1420-5435 Attorney’s Office Contracts $28,000 A1430-5430 Human Resources Fees $14,000 A1930-5000 Judgments and Claims $7,500 $49,500 and be it further RESOLVED, That said budget amendment shall be covered from a transfer of an amount not to exceed $49,500 from Account A1990 Unrestricted Contingency. J:\DRedsicker\AGENDAS\City Admin Comm\2012\8-22 CA Agenda.doc 8/22/12 15. Attorney’s Office .3 Ordinance to Protect Safety Nets Under Bridges Proposed Addition to Ithaca City Code § 141 Bridges § 141-1 Purpose. The purpose of this chapter is to protect the integrity of city bridges and the safety of those who use those bridges, and more particularly to ensure that no one interferes with the efficacy of the safety mesh under city bridges, to prevent expense in maintaining bridges and the safety mesh under the bridges, to prevent injury to people on, under or nearby bridges, prevent objects from being thrown and dropped from bridges, and to preserve and protect bridge structures. § 141-2 Definitions. BRIDGE Any structure that spans any physical obstacle for the purpose of providing passage over the obstacle. BRIDGE STRUCTURE Any part of a Bridge, including the bridge deck, supporting structure, railings, fencing, guardrails, safety mesh, and any part attached thereto or intended to monitor or maintain a bridge, including video surveillance equipment. CITY BRIDGE Any Bridge Structure, including any Bridge Structure not owned by the City of Ithaca, within the boundaries of the City of Ithaca that is open to the public, including Bridge Structures intended for automobiles, rail traffic, pedestrians and bicycle traffic. RESTITUTION The cost to restore any damaged City Bridge to its condition prior to damage. Restitution shall include the costs to repair damages caused by prohibited acts contained in this chapter including but not limited to costs to retrieve objects, costs to repair safety mesh, costs to remove graffiti, costs of rescue, and administrative costs associated with any of the foregoing. SAFTEY MESH Any material placed on, near, or under a City Bridge that is intended to prevent injury from falling from a bridge or to protect from being hit by objects falling or thrown from a bridge. § 141-3 Prohibited and required acts A. No person shall jump, step-off, or otherwise go over the side of a City Bridge, or cause another to do so. B. When walking on a City Bridge that has sidewalks, pedestrians shall walk only on those sidewalks. C. No person shall climb, step on, or walk on any fence, railing, guardrail, or other siding on a City Bridge. J:\DRedsicker\AGENDAS\City Admin Comm\2012\8-22 CA Agenda.doc 8/22/12 D. No person shall throw, drop, or permit or otherwise cause any object to go over the side of a City Bridge. E. No person shall climb on, jump on, or throw or drop or cause an object to be dropped on Safety Mesh that is attached to a City Bridge. F. No person shall cause, or act in a way that causes, damage to Safety Mesh. G. No person shall deface, draw on, paint, or mark any part of a City Bridge without proper authorization. § 141-4 Penalties Any person who violates any provision of this chapter is guilty of an offense punishable by no less than a fine of $100 or 25 hours of community service and no more than $1,000 and 15 days in jail. Any penalty imposed may also include restitution as defined in this chapter.