HomeMy WebLinkAbout07-25-12 City Administration Committee Meeting AgendaIf you have a disability that will require special arrangements to be made in order for you to fully
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City Administration Meeting
Wednesday, July 25, 2012
6:00 p.m.
City Hall - Council Chambers
AGENDA ITEMS
1. Chairperson Greeting & Opening Statement
2. Announcements
3. Agenda Review and Amendments
4. Approval of Minutes
5. Statements from the Public
6. Employee Comments
7. City Administration Members Response
8. Workforce Diversity Committee
9. Mayor’s Report
10. 2013 Budget Topics/Updates 25 Min
10.1 Labor Contract Comparison - Discussion
11. Common Council
11.1 Community Garden Purchase Option – Discussion/Possible Resolution 30 Min
11.2 Mayor Chief of Staff Position – Discussion 20 Min
12. Attorney’s Office
12.1 Proposal to Explore Consortium for Time Warner Franchise Agreement – 15 Min
Resolution
13. Human Resources
13.1 Director’s Report 15 Min
14. Finance/Controller’s Office
14.1 Approval of Corrective Action Plan for NYS Audit Report – Resolution 15 Min
14.2 Approval of Budget Amendments – Resolution 5 Min
14.3 Controller’s Report 15 Min
15. Reports
15.1 Sub-Committee Updates 15 Min
15.2 Novak Report 5 Min
15.3 Next Month’s Meeting: August 22, 2012
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.1 Resolution Directing the Mayor to Proceed to a Closing on Carpenter Business Park
Tax Parcel 36-1-3.4 in a Timely Manner After Receipt of Option Holder’s Notice
11. Common Council
WHEREAS, Aeon Development, LLC, agent for the owners of almost eight acres of
undeveloped land zoned I-1 located in Carpenter Business Park (CBP) and for Building Links,
Inc., the holder of an option to purchase CBP City-owned property, has publicly stated the
readiness and intent of the owners and option holder to move forward with the development of
the Carpenter Business Park for local business purposes, and
WHEREAS, the Purchase Agreement for the above-mentioned CBP land executed in 1999
between Building Links, Inc. and the City of Ithaca/IURA gave the purchasers an option to
purchase additional land, more specifically, City-owned CBP Tax Parcel 36-1-3.4, and that
option to purchase was further defined in another agreement executed in 2002, and
WHEREAS, City Tax Parcel 36-1-3.4 was leased for a 20-year term in 1993 by the City to
Project Growing Hope, Inc. for community gardens purposes and that lease will expire on
December 31, 2013, and
WHEREAS, the agent for the CBP owners and option holder has publicly stated that both the
ownership and control of City Tax Parcel 36-1-3.4 and NYSEG’s underground relocation of the
high-voltage power lines located on that parcel over the Community Gardens have always been a
critical part of their development plan for CBP, and
WHEREAS, NYSEG has expressed willingness to cooperate and provide funding for such an
underground relocation, and
WHEREAS, new sites for community gardens, including scattered sites within walking distance
for gardeners in City neighborhoods, can be found since the City owns many vacant, unused
parcels within the City, and
WHEREAS, community gardens are recognized by the New York State Office of Parks,
Recreation and Historic Preservation as an appropriate use of parkland, and
WHEREAS, the agent for the CBP owners and option holder has expressed interest in and is
engaged in assisting with a new community gardens program; now, therefore, be it
RESOLVED, That Common Council hereby authorizes the Mayor and the Director of Planning
and Development to create a Community Gardens Initiative and develop a list of possible sites
appropriate for community gardens throughout the City, and be it further
RESOLVED, That Common Council hereby authorizes the Mayor, upon the advice of the City
Attorney, to proceed to a closing with the option holder on the sale of Carpenter Business Park
Tax Parcel 36-1-3.4 in an expeditious and timely manner after receipt of Notice of Intent to
exercise the Option and further directs the Mayor not to execute a new lease with any party for
that parcel.
City of Ithaca
PC/Codebook for Windows
(e)[Added 7-10-1985 by Ord. No. 85-6] Community or neighborhood gardens in all
districts:
[1]Applicants shall provide evidence of approval for such use from the owner of
the property on which the gardens are to be located.
[2]Applications shall provide evidence that the area to be used will at all times be
operated in a responsible manner so as not to present a nuisance to or interfere
with the use and enjoyment of neighboring private or public property. Such
evidence shall designate at least one responsible adult, who shall be a participant
in the gardening, a representative of the sponsoring organization or the owner of
the subject property, to administer or coordinate the operation and to act as a
contact person therefor.
[3]Applications shall be submitted in writing to the Building Commissioner and
shall include:
[a]The name, address and phone number(s) of the contact person.
[b]A description of the refuse disposal procedure to be followed and of the
intended use of organic materials, chemical fertilizers, herbicides and
pesticides.
[c]A site plan showing the proposed locations of all features of the site,
including access point(s) and any of the required parking spaces that may be
located on adjacent property.
[4]Applicants, or the administrator/coordinator of the garden area, shall ensure the
following:
[a]That the gardening activity on individual plots is confined to the hours of
7:00 a.m. to 10:00 p.m., except that power machinery shall not be operated
before 8:00 a.m. or after 8:00 p.m.
[b]All organic refuse and trash from the gardening operations is promptly and
properly disposed of on at least a weekly basis and that, pending disposition,
it is stored neatly in such a way that it does not produce offensive odors or
attract dogs, raccoons or vermin.
[c]That power or motorized machinery used in preparing and maintaining
individual plots is no larger than that normally used in connection with
home gardening, e.g., a typical walk-behind rototiller.
[d]That farm tractors or other heavy machinery is not employed on the site
except for initial site development and for annual spring preparation and fall
cleanup, if necessary; and in those instances it shall be operated only
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between 8:00 a.m. and 6:00 p.m. weekdays.
[e]That mulch, compost or organic fertilizer employed in the gardening is
confined to the site in a neat and orderly manner and that no fresh manure
shall be used or composted.
[f]That noxious fertilizers or noxious chemicals employed in the gardening are
used only with the knowledge and consent of all gardeners using the site, all
adjoining property owners and, in the event that adjoining properties are
rental residential properties, with the knowledge and consent of the head of
each tenant household.
[g]That no flammable liquids will be stored on the site.
[h]That noise and odors produced in connection with the gardening activity will
be no greater than those normally associated with home gardening.
[i]That city residents of the area nearest the site will be given an opportunity to
obtain plots in the allocation of plots on a first priority basis.
[j]Other city residents will be given an opportunity to obtain plots in the
allocation of plots on a second priority basis.
[k]That unused portions of the site will be maintained in a neat and orderly
manner at all times.
[l]That, at the end of each gardening season or within 30 days of revocation of
a permit, whichever occurs first, the entire site will be cleaned and left with
a neat appearance.
[5]In addition, the applicable portions of § 325-15A and C shall be observed.
[6]In consideration of the fact that such gardens may be of an interim nature, may
occupy only a portion of a parcel and may be located on property unsuited for
other uses permitted under this chapter, the district regulations specified for
permitted uses under § 325-8 of this chapter shall be superseded, where
applicable, by the following regulations for community or neighborhood
gardens:
[a]Minimum lot size: none.
[b]Width in feet at the street line: none required; however, sites lacking street
frontage shall be accessible to vehicles and pedestrians via a right-of-way of
at least eight feet in width.
[c]Structures permitted: No structures for human habitation or occupancy shall
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be permitted except for a weather shelter for gardeners, which may have a
maximum floor area of 64 square feet. A light accessory structure for storage
of gardening equipment and materials for plant propagation, with a
maximum floor area of 64 square feet, may be erected separately or attached
to the weather shelter. If necessary, a well-housing structure for the
production of water for garden use may be erected with permission of the
owner of the site.
[d]Parking and loading space: At least one off-street space on or immediately
adjacent to the site shall be provided for the use of the gardeners for each 15
individual garden plots on the site or portion thereof.
[e]Yard setbacks shall not be required, except that the provisions of §§
325-17B and C and 325-25 of this chapter shall apply to any plantings,
fences or accessory structures on the site.
[7]The response of those notified by the appellant as required in the procedures set
forth in § 325-40, together with any other written comment received by the
Board before the hearing, as well as that comment expressed at the public
hearing, with primary consideration given the wishes of residents living within
200 feet of the property, should be a principal factor in the Board's decision to
grant or deny the special permit. [Amended 8-5-1992 by Ord. No. 92-9;
12-2-1998 by Ord. No. 98-30]
[8]In granting a special permit for community or neighborhood gardens, the Board
may prescribe any conditions that it deems necessary or desirable, including but
not limited to additional off-street parking spaces, so that the spirit of this
chapter shall be observed, public safety and welfare secured and substantial
justice done.
[9]Special permits for neighborhood and community gardens shall be reviewed by
the Building Commissioner at least annually for compliance with this section
and with any conditions established by the Board. If, following such review or
investigation of any complaint, the Building Commissioner determines that a
substantial violation exists, notice of such violation shall be mailed to the
contact person designated in accordance with Subsection C(4)(e)[2] above,
requiring that such violation be corrected within 15 days. If satisfactory
correction is not made, the permit may be revoked by the Building
Commissioner. Appeals to such revocation shall be made to the Board as
provided in § 325-41 of this chapter.
[10]Special permits for neighborhood and community gardens shall be revoked
automatically if the site is not used as a community or neighborhood garden, as
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that term is defined in § 325-3, for one complete garden season.
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Jurisdiction: City of Ithaca
Jurisdictional Class: Exempt/pjc
Adopted: 07/11/12
CHIEF OF STAFF
DISTINGUISHING FEATURES OF THE CLASS
: In close collaboration with, and on behalf of, the
Mayor, the Chief of Staff assists with the overall management of City departments, the Urban
Renewal Agency, and City boards and commissions by overseeing, planning, coordinating, directing
and evaluating the work of assigned departments, boards, commissions and functional areas. The
Chief of Staff is responsible for instituting and overseeing a performance management system for
the City, and for facilitating interdepartmental cooperation and communication to ensure the
effective delivery of municipal services. The Chief of Staff assists the Mayor with the development
and management of the City’s annual operating and capital budgets, and works closely with
department heads to ensure that budget requests and work programs reflect established priorities
and goals. The Chief of Staff represents the Mayor at a wide array of meetings as assigned. The
Chief of Staff serves at the pleasure of the Mayor, acting in accordance with the Mayor’s philosophy
and public policies, and is empowered by the Mayor to function on his/her behalf. Administrative
direction is exercised over City department heads and staff as assigned by the Mayor. Does related
work as required.
TYPICAL WORK ACTIVITIES:
Acts on behalf of the Mayor in the daily management of the organization to provide department
heads with prompt decisions and/or guidance on matters regarding policy, practice or
organizational direction;
Assigns work, provides direction, and evaluates the performance of assigned City department
heads;
Coordinates and integrates the activities of department heads, particularly on those issues crossing
departmental jurisdiction, to ensure timely and coordinated responsiveness by departments;
Ensures that departmental work programs reflect the priorities and goals established by the Mayor
and Common Council, and are in accordance with a City-wide strategic plan;
Institutes and oversees a performance management system for the City that includes the ongoing
evaluation of the effectiveness and quality of service delivery;
Advises the Mayor on policy and procedural recommendations which will promote efficiency and
high quality service;
Consults with the Mayor on policy, organizational and administrative matters as they affect the
delivery of services;
Works directly with department heads and the Mayor to prepare annual operating and capital
budgets for presentation to Common Council;
Develops budget guidelines and establishes funding priorities in conjunction with the Mayor and
Common Council;
Runs public budget workshops to gather input and to explain the City’s current financial position;
Develops and oversees effective and sustainable internal and external City-wide communication
strategies;
Attends a variety of meetings on behalf of and as assigned by the Mayor, including internal staff
meetings, contract negotiations, labor negotiations, intermunicipal meetings, Common
Council meetings, City advisory board meetings and public town hall style meetings.
Chief of Staff
Page 2
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS
:
Has the trust and confidence of the Mayor in implementing the Mayor’s policies and overseeing City
operations on the Mayor’s behalf; thorough knowledge of the City of Ithaca’s functions,
organizational structure and services; thorough knowledge of public administration principles,
practices and theories, particularly as they relate to City government in New York State; thorough
knowledge of organizational planning and management; thorough knowledge of municipal
budgetary principles, practices, and procedures; strong leadership skills; strong communication
skills, both written and oral; strong critical thinking, analytical and problem-solving skills; strong
negotiation skills; ability to plan, direct and supervise the work of professional staff; ability to
establish and maintain effective working relationships with a broad range of people; ability to
execute the public policies and philosophy of the Mayor with the full trust and confidence of the
Mayor; ability to make difficult decisions and recommendations; good professional and managerial
judgment; integrity; physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS
:
The position of Chief of Staff is in the exempt class, so there are no specific minimum qualifications.
However, it is recommended that the appointee meet the following criteria:
Education
A Bachelor’s Degree from an accredited college or university is required. A degree major or
specialization in management, government, business or public administration, political science,
economics or a similar field is preferred, but not required.
A Master’s Degree in Public Administration, Management, Business Administration or a related field
is preferred, but not required.
Experience
A minimum of three years of management and administrative experience is required.
Experience in municipal government is preferred but not required.
Experience supervising professional and/or supervisory staff is required.
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.1 Proposal to Explore Consortium for Time Warner Franchise Agreement
12. City Attorney’s Office
WHEREAS, the City of Ithaca is provided cable service by Time Warner Cable; and
WHEREAS, the City recognizes the advantage of cooperation with other municipalities with
regard to cable franchise issues; and
WHEREAS, the City of Ithaca is interested in exploring, through the Tompkins County Council
of Governments, the possibility of entering into an agreement with other municipalities to form a
Consortium to negotiate, on behalf of the City, a renewal franchise agreement with Time Warner
Cable; and
WHEREAS, the intent would be to form a Consortium with the authority to conduct public
hearings, conduct surveys, and engage in all activity, within the limits of applicable State and
Federal Law, that is necessary and appropriate to negotiating a renewal franchise agreement for
its member municipalities; and
WHEREAS, the Consortium may be charged with analyzing the financial, technical, and legal
issues related to cable television regulation to enable the member municipalities to reach sound
judgments in exercising their regulatory authority with regard to such matters as cable television
rates, franchise fees, and nature and quality of service; and
WHEREAS, all members of the Consortium would individually reserve the right to approve,
disapprove, or amend the franchise agreement so negotiated on their behalf; now therefore, be it
is
RESOLVED, That the City of Ithaca does hereby express interest in exploring the possibility of
forming a Consortium of municipalities to negotiate on its behalf for the renewal of its franchise
agreement with Time Warner Cable; and it is further
RESOLVED, That the City of Ithaca hereby reserves the right to refrain from joining the
Consortium should the terms and conditions of joining the consortium prove to be unacceptable
to Council.
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.1 Approval of Corrective Action Plan for NYS Audit Report
14. Finance/Controller’s Office
WHEREAS, the City of Ithaca recently had a New York State Audit performed on Financial
Operations for the period January 1, 2010 – April 14, 2011, and
WHEREAS, said audit report number 2011M194, requires an improved corrective action plan to
be submitted to New York State; now, therefore be it
RESOLVED, That Common Council hereby approves the attached Corrective Action Plan and
directs the City Controller to submit the plan to the New York State Office of the State
Comptroller as required.
CA Agenda Item 14.1
City of Ithaca
Financial Operations
2011M-194
The following is the City of Ithaca’s Corrective Action Plan as it relates to the New York State
Audit Report 2011M-194 for the period January 1, 2010 – April 14, 2011. For each
recommendation included in the audit report, the following is our corrective action(s) taken or
proposed. For any recommendations where corrective action has not been taken or proposed, we
have included the following explanations.
1.
The Mayor and Controller should require someone in the Chamberlain’s Office to review
the support for parking ticket adjustments to ensure they are proper.
Audit Recommendation:
The person responsible for compiling the daily deposit, that includes the daily receipts for
parking tickets, will regularly review tickets with an indicated dismissal, to ensure the
supporting documentation is attached. In addition, the City Chamberlain will routinely
test a selection of daily receipts for the appropriate dismissal documentation.
Implementation Plan of Action:
This action was implemented on April 15, 2012.
Implementation Date:
City Chamberlain Debra Parsons
Person(s) Responsible for Implementation:
Senior Customer Service Representative, Carol Howard
2.
The Mayor and Controller should require the Chamberlain to maintain sufficient
information that can verify that all parking tickets issued are accounted for and that all
money is properly collected and deposited.
Audit Recommendation:
All tickets sent to the vendor who enters the handwritten tickets will be logged, to ensure
the tickets are, in fact, entered in the system. The City Chamberlain will review the list
of issued tickets for missing numbers, and follow up with the appropriate personnel.
Implementation Plan of Action:
Police Department Personnel have begun to log the issuance of ticket books to officers.
City Chamberlain will also work with appropriate personnel to encourage the use of
computerized handheld ticket writers, avoiding the need to write, enter and account for
manual ticket books.
This action will be implemented in phases starting May 1, 2012 through March 31, 2013.
Implementation Date:
City of Ithaca CA Agenda Item 14.1
Financial Operations - 2011 M-194
July 9, 2012
2
City Chamberlain, Debra Parsons
Person(s) Responsible for Implementation:
Deputy Police Chief, John Barber
3.
The Mayor and Controller should require the Chamberlain to track parking permit cards
and trash tags and account for them as issued and paid for, or whether they are still in the
City’s inventory, to help ensure all money is collected and deposited.
Audit Recommendation:
Parking permits - Current equipment and software does not provide adequate reports to
fully reconcile the sale of parking permits to deposits and general ledger. A strict
inventory control of the actual cards will not provide a full reconciliation because issued
cards are renewed. Until the City makes a commitment to expend the not inconsequential
funds to purchase new parking control hardware and software, the City Chamberlain will
test a sample of active parking permits on a regular basis, matching the activity within the
parking software to validate the card to its entry in the daily deposit and general ledger.
Implementation Plan of Action:
Trash Tags - In the past, each type of payment received by customer service
representatives was segregated and filed. An individual in the chamberlain’s office
reviewed the sales to ensure all tags were accounted for. New software and requests from
our internal auditors to segregate payments by date paid necessitated a change in the
process. Inventory was assigned to each CSR, and separate general ledger accounts were
set up for each clerk. However, the issuance of refunds and credits for out-of-date tags
made reconciliation difficult. We have set up general ledger contra-accounts for each
clerk and a process to account for refunds and credits of out of date tags in the accounts
receivable software has been developed, allowing for the direct reconciliation of the sale
of trash tag inventory to the entries in the daily deposits and to general ledger. The City
Chamberlain is reconciling the sale of tags to general ledger on a monthly basis.
Parking Permit Cards tracking was implemented on May 1, 2012
Implementation Date:
Trash Tag reconciliation will be implemented October 1, 2012
City Chamberlain, Debra Parsons
Person(s) Responsible for Implementation:
4.
The Mayor and Controller should require:
Audit Recommendation:
• The Department Heads to submit adequate support to the Chamberlain’s Office
regarding money’s collected or adjustments made such as voids or refunds.
City of Ithaca CA Agenda Item 14.1
Financial Operations - 2011 M-194
July 9, 2012
3
• The Youth Bureau and Cass park to void receipts only when there is documented
support and approval.
• The Youth Bureau to send documentation supporting credit card refunds to the
Chamberlain.
• The Parking Garages to track the number of daily tickets issued.
• The Golf Course to review for completeness of the memberships and accuracy of
the rates charged.
The City Chamberlain, over the next several months, will meet with each department that
collects cash to review process and procedures, to discuss documentation to be submitted
for payments and for voids and refunds, and appropriate internal controls. A
recommended action plan will be created for each department, and submitted to the
department head and the mayor for review, adjustment and approval.
Implementation Plan of Action:
The youth bureau and Cass Park are sending approved documentation with their deposits
for voided receipts and credit card refunds.
Because the parking garage gates are not left down during off hours, tracking the tickets
issued won’t provide information about the proper collection and submittal of parking
fees. Many issued tickets are never collected because the patron leaves the garage
without surrendering their ticket. The best way to solve this issue is to consider
equipment, such as pay-in-lane stations, that would allow us to “close” the system. The
City is currently considering creating a parking manager position, with the hopes that
these kinds of issues can be evaluated and cost effective solutions proposed.
Golf course membership records are being submitted with the regular deposits and
reconciled in the City Chamberlain’s office.
Cash receipts review will be implemented between June 1, 2012 and December 1, 2012.
Youth Bureau voided receipts will be implemented November 1, 2012.
Implementation Date:
Youth Bureau credit card refund support was implemented June 5, 2012.
Parking Garages tracking daily tickets will be implemented late 2013.
Golf Course membership reconciliation was implemented April 1, 2012.
City Chamberlain, Debra Parsons
Person(s) Responsible for Implementation:
Fiscal Manager, Deborah Whitney
New Parking Manager
Mary Leckey, Customer Services Representative
City of Ithaca CA Agenda Item 14.1
Financial Operations - 2011 M-194
July 9, 2012
4
5. Audit Recommendation:
The Chamberlain should not pay claims unless they are listed on warrants as having been
audited and approved by the City Controller.
Implementation Plan of Action:
We continue to use the warrant system as much as possible. However, we still have
several payments that cannot be paid through warrant due to timing. These payments
normally include payroll, debt service, some contract payment, some travel and
emergency payments. We will include as many payments as possible on warrant, but
other payments will continue to be audited and approved for payment by the Controller’s
Office. All invoices are now audited and approved for payment by the Controller’s
Office. We will review the City Charter to see if revisions are needed.
Implementation Date:
This action was implemented June 15, 2012. If a City Charter change is needed it will
take several months for approval.
Person(s) Responsible for Implementation:
City Controller, Steven Thayer
Deputy City Controller, Scott Andrew
6. Audit Recommendation:
The Controller should include all claims that have been audited and approved on the
warrants that are sent to the Chamberlain to authorize payment.
Implementation Plan of Action:
We continue to use the warrant system as much as possible. However, we still have
several payments that cannot be paid through warrant due to timing. These payments
normally include payroll, debt service, some contract payment, some travel and
emergency payments. We will include as many payments as possible on warrant, but
other payments will continue to be audited and approved for payment by the Controller’s
Office. All invoices are now audited and approved for payment by the Controller’s
Office. We will review the City Charter to see if revisions are needed.
Implementation Date:
This action was implemented June 15, 2012. If a City Charter change is needed it will
take several months for approval.
Person(s) Responsible for Implementation:
City Controller, Steven Thayer
Deputy City Controller, Scott Andrew
City of Ithaca CA Agenda Item 14.1
Financial Operations - 2011 M-194
July 9, 2012
5
7. Audit Recommendation:
The Accounts Payable Coordinator should submit all claims for utilities, council
approved contracts and employee travel to the Controller for audit and approval. The
Accounts Payable Coordinator should discontinue the practice of using a rubber stamp to
apply the Controller’s signature to claims.
Implementation Plan of Action:
All City claims for utilities, Council approved contracts and employee travel are now
submitted to the Controller for audit, approval and signature. The Accounts Payable
Coordinator only uses a rubber stamp for claims included on the warrants. All other
claims now receive an original signature from the Controller. We will review the City
Charter to see if some revisions are necessary.
Implementation Date:
This action was implemented on June 15, 2012. If a City Charter change is necessary,
the change will take several months to complete.
Person(s) Responsible for Implementation:
City Controller, Steven Thayer
Deputy City Controller, Scott Andrew
8. Audit Recommendation:
The Chamberlain’s Office should prepare claims for refunds to customers and submit
them to the Controller for audit and approval prior to payment.
Implementation Plan of Action:
The Chamberlain’s Office will now submit all claims for refunds to customers to the
controller for audit, approval and signature prior to payment.
Implementation Date:
This action was implemented on June 15, 2012.
Person(s) Responsible for Implementation:
City Controller, Steven Thayer
City Chamberlain, Debra Parsons
Deputy City Controller, Scott Andrew
9. Audit Recommendation:
The Controller should track information to ensure the Chamberlain does not pay payrolls
or issue manual checks unless the supporting documentation has been audited and
approved by the Controller.
City of Ithaca CA Agenda Item 14.1
Financial Operations - 2011 M-194
July 9, 2012
6
Implementation Plan of Action:
All City payroll and manual checks must have all necessary documentation included prior
to payment. In addition, all payrolls and manual checks must be approved and signed by
the Controller prior to payment.
Implementation Date:
Payroll approval was implemented on January 15, 2012.
Manual check approval was implemented on June 15, 2012.
Person(s) Responsible for Implementation:
City Controller, Steven Thayer
City Chamberlain, Debra Parsons
Should you have any questions regarding the above stated Corrective Actions, please
contact me at (607) 274-6577.
Sincerely,
Steven P. Thayer
City Controller
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.2 Approval of Budget Amendment
14. Finance/Controller’s Office
WHEREAS, during 2012, City of Ithaca departments have received revenue from various
unanticipated sources including reimbursement, grants, donations and sale of material, that need
to be accounted for in the 2012 budget, and
WHEREAS, the reimbursements total $28,400 as follows:
Tompkins County Celebration Grants $13,895
Insurance Recovery 9,300
Donations 500
Restitution/Reimbursement 600
Sale of Scrap/Equipment 4,125
now, therefore be it
RESOLVED, That Common Council hereby amends the 2012 authorized budget as follows to
account for said receipts and expenditures of funds:
Increase Revenue Accounts:
A1012-2379 Community Celebrations $13,895
A3120-2770 Police – Unclassified 2,333
A3311-2680 Traffic Control – Insurance Recovery 8,600
A5010-2655 Streets Minor Sales 1,539
A5132-2655 Garage Minor Sales 253
A7111-1710 Parks & Forestry 500
A7111-2680 Parks & Forestry – Insurance Recovery 700
A7111-2690 Parks & Forestry – Other Compensation 100
A7111-2705 Parks & Forestry – Donations
Totals $28,420
500
Increase Appropriation Accounts:
A1012-5435 Celebrations Contracts $13,895
A3120-5225-5005 Police Other Equipment 2,333
A3311-5477 Traffic Control Parts 8,600
A5010-5483 Streets Construction Supplies 1,539
A5132-5481 Garage Small Tools 253
A7111-5485 Parks & Forestry – Trees
Totals $28,420
1,800