HomeMy WebLinkAbout02-29-12 City Administration Committee Meeting Agenda
CITY ADMINISTRATION COMMITTEE
Wednesday, February 29, 2012
6:00 p.m.
COMMON COUNCIL CHAMBERS
AGENDA
1. Chairperson Greeting & Opening Statement
2. Announcements
3. Agenda Review and Amendments
4. Approval of Minutes
5. Statements from the Public
6. Employee Comments
7. Common Council Response
8. Workforce Diversity Committee
9. Safety Committee/Workplace Violence Prevention
10. Building Department
10.1 Request Funds to Complete Software Upgrade – Resolution
11. Department of Public Works
11.1 Request to Amend Clinton Street/Prospect Street Capital Project – Resolution (To be
distributed at the meeting)
11.2 Emergency Project for Forest Home Drive Retaining Wall Failure – Discussion –
Possible Resolution
12. Human Resources
12.1 Request to Approve Holiday Benefit Schedule for Half-Time Position - Resolution
12.2 Amendment to Personnel Roster - Resolution
12.3 Director’s Report
13. Finance/Controller’s Office
13.1 Approval of 2010 Single Audit – Possible Resolution
13.2 Controller’s Report
14. City Attorney’s Office
14.1 Executive Session to Discuss Potential Settlement of Pending Litigation
15. Reports
15.1 Mayor’s Report
15.2 Sub-Committee Updates
15.3 Set Future Meeting Dates for October and December 2012
15.4 Council Members’ Announcements
15.5 Next Month’s Meeting: March 28, 2012
J:\DRedsicker\AGENDAS\City Admin Comm\2012\2-29 CA Agenda.doc 2/29/12
10. Building Department
.1 Request Funds to Complete Software Upgrade
WHEREAS, the Building Department has developed and implemented a computer software
program since 2007 to automate housing inspections, and
WHEREAS, the software has improved efficiencies, streamlined the house inspections and
improved revenue, and
WHEREAS, City staff would like to expand this software to include; digitalized records;
accounts receivable automation; building and electrical permits; various forms; inspection
records and property maintenance enforcement, and
WHEREAS, the estimate to provide this software expansion is $13,498, of which $4000 was set
aside previously, leaving $9,498 to fund, and
WHEREAS, it is expected that once the software expansion is complete and implemented,
increased revenue generation and more cost effective Building Department operations can be
expected; now, therefore be it
RESOLVED, That Common Council hereby transfer an amount not to exceed $9,498 from
account A1990 Unrestricted Contingency to account A3620-5435 Building Department
Contracts for the purposes of said software expansion.
J:\DRedsicker\AGENDAS\City Admin Comm\2012\2-29 CA Agenda.doc 2/29/12
12. Human Resources
.1 Request to Approve Holiday Benefit Schedule for Half-Time Position
WHEREAS, the Employee Health and Safety Coordinator has elected to retire from full-time
employment effective February 11, 2012, and
WHEREAS, in recognition of the City’s budget situation, the Human Resources Department has
reduced the position to a half-time position, utilizing existing staff to absorb some of the
position’s responsibilities, and eliminating the provision of other services, and
WHEREAS, a holiday benefit schedule needs to be established for the half-time position because
the half-time position will work a shortened workweek that does not coincide with the
established managerial holiday benefit schedule; now, therefore, be it
RESOLVED, That for each designated managerial holiday, the half-time Employee Health and
Safety Coordinator shall accrue four (4) hours of annual leave to be credited on the date that each
holiday is observed.
J:\DRedsicker\AGENDAS\City Admin Comm\2012\2-29 CA Agenda.doc 2/29/12
12. Human Resources
.2 Amendment to Personnel Roster
WHEREAS, The Manager of Organizational Development in the Human Resources Department
was called to active duty in 2011 for twelve months and is scheduled to return to her position on
February 27, 2012, and
WHEREAS, in the Manager of Organizational Developments absence, the Deputy Director of
Human Resources agreed to increase her hours to full-time to assist with the interim staffing
plan, and
WHEREAS, the interim staffing plan had a significant budgetary savings for the City in 2011;
now, therefore, be it
RESOLVED, That Common Council hereby amends the 2012 authorized Personnel Roster for
the Human Resources Department as follows: the workweek of the position of Deputy Director
of Human Resources is hereby decreased from forty (40) hours/week to thirty (30) hours/week
retroactive February 27, 2012.