HomeMy WebLinkAbout01-26-11 City Administration Committee Meeting AgendaCITY ADMINISTRATION COMMITTEE
Wednesday, January 26, 2011
7:00 PM
COMMON COUNCIL CHAMBERS
AGENDA
1. Chairperson Greeting & Opening Statement
2. Announcements
3. Agenda Review and Amendments
4. Approval of Minutes
5. Statements from the Public
6. Employee Comments
7. Common Council Response
8. Workforce Diversity Committee
9. Safety Committee
10. Workers’ Compensation Summary - 2010
11. Building Department
11.1 Request to Amend Personnel Roster - Resolution
11.2 Proposed Changes to Electrical Inspections Charges - Resolution
12. Attorney’s Office
12.1 Authorization for Home Rule Request to Correct Retirement Service Credit
Erroneously Omitted by Another Employer - Resolution
13. Human Resources
13.1 Director’s Report
14. Finance/Controller’s Office
14.1 Controller’s Report
15. Reports
15.1 Mayor’s Report
15.2 Sub-Committee Updates
15.3 Council Members’ Announcements
15.4 Next Month’s Meeting: February 23, 2011
11. Building Department
.1 Request to Amend Personnel Roster
WHEREAS, the Building Department has four administrative support personnel on its roster:
one Executive Assistant, one Permit Clerk, one Office Assistant, and one Receptionist, and
WHEREAS, these positions equal 3.25 Full Time Equivalent Positions (FTE) positions, and
WHEREAS, the Executive Assistant position, that is the former lead administrative position, has
been vacant since July 2010, and
WHEREAS, the remaining three administrative support persons have been working either out of
title and/or working additional hours in order to cover for the work previously done by this one
40 hour administrative support person, and
WHEREAS, it has become clear that the Building Department needs an administrative support
person to supervise the other support positions and to help with the day-to-day operations of the
Building Department, and
WHEREAS, the duties of the CSEA Office Manager position are similar to those of the
Executive Assistant’s Position, except that the Office Manager’s position is responsible for staff
supervision and for supporting the overall office functions of the Building Department, and
WHEREAS, the Building Department’s Permit Clerk has been performing both her own duties
as well as those of the Executive Assistant’s since July 2010 and in addition, has been
supervising the other administrative assistants and helping with the day-to-day operations of the
Building Department, and
WHEREAS, promoting the Permit Clerk to Office Manger and replacing the Permit Clerk will
actually cost less money in salaries than what has been budgeted for the Building Department for
2011, and
WHEREAS, the Vacancy Review Committee has approved this change in the Building
Department’s roster with the condition that such position replace the roster position of Executive
Assistant; now, therefore, be it
RESOLVED, That Common Council hereby amends the Building Department’s as follows:
Delete – One (1) Executive Assistant Position - 40 hours a week
Add – One (1) Office Manager - 40 hours a week
, and be it further
RESOLVED, That said roster change can be made within the existing authorized 2011 Building
Department budget.
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11. Building Department
.2 Proposed Changes to Electrical Inspections Charges
WHEREAS, in 1999, the Building Department created a new Inspection Bureau for electrical
inspections as well as a fee schedule for electrical inspections of residential and commercial
properties to be charged by the City for providing Electrical Inspection services, and
WHEREAS, the original fee schedule was based on the New York Board of Fire Underwriters,
an electrical inspection agency in upstate New York that provided inspection services but not
Code Enforcement for villages, and
WHEREAS, the City of Ithaca inspection fees are now considerably less than the fees charged
by the two remaining inspection agencies working in upstate New York; are less than the Village
of Lansing’s 2009 Electrical Inspection Fees; and the fees presently charged by the City do not
compensate for the full cost of the work provided by the City Electrician, and
WHEREAS, in conjunction with members of the City’s Board of Electricians, the Building
Commissioner has revised the City of Ithaca’s electrical fees so that in 2011 they will be
compatible with the fees charged by other municipalities and agencies and will more
appropriately support the cost of providing the services of the Building Department’s Electrical
Inspector; now, therefore, be it
RESOLVED, That Common Council hereby adopts the attached Electrical Inspection Fees
beginning February, 3, 2011.
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City of Ithaca Electrical Inspection Fees 2011
Basic service charges effective 2011.
All prices maximum of 2 trips unless noted
Extra trip minimum $50 each unless
Fuel costs, phone time, research, local licensing
Surcharges may apply & inspection require minimum 24hr notice
General application fee: $85
Small job (max 3 devices-120V) with one trip: $60
After hour or emergency inspection double charge
Work without an electrical permit (retro-active work permit) double charge
One trip disconnect-reconnect faxed to power company $85
No show-locked house $50
One trip re-inspection of dormant meter $85
o Additional meters $15/each
Hot tub or swimming pool above ground 1 trip $85
o Inground 2 trips $125 minimum service charges
o Existing inground pool over 5 years with bonding
Test $100
Pool/Spa circulator/Motor $10
Pool/Spa bonding $25
Pump/Motor $20
Time clock switch $25
o Storable pools per inspection total $75
Alarm and Emergency Equipment Application Fee: $85 min, max 2 trips with
additional costs as stated below:
Panel Board $15
Sensor $2
Signaling Device $2
Exit Light $2
Emergency Light $2
Generator $35
Transfer Switch $30
Battery Pack $15
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Wiring and Devices Application Fee $85 min, max 2 trips with additional costs as
stated below:
Dimmer, 120V $3.50
Dimmer over 120V $5.50
Fixture Hazardous Location $2.00
GFCI, AFCI $3.00
Lighting Track per ft $0.50
Lighting Track Head $0.50
Multi Outlet System per ft $0.50
Outlet, CATV $0.25
Outlet, Data $0.50
Outlet, Fixture $0.25
Outlet, General Purpose $0.50
Outlet, Appliance $0.50
Outlet, Special $3.00
Pole Post Lighting Standard Residential $9.00
Pole Post Lighting Standard Commercial $18.00
Receptacle, Dryer $3.50
Receptacle, General Purpose $0.50
Switch up to 240 V Motor Control $3.60
Switch above 240 V Motor Control $4.80
Switch above 600V Motor Control $30.00
Switch Hazardous Location $3.00
Services: Application fee $85 min, max 2 trips with additional costs below
201-400 AMP $60
401-600 AMP $75
600-1200 AMP $165
Over1200 AMP (1 Trip) $225
Feeders and Sub Panel: Application fee $85 min, max 2 trips with additional costs
below
Less than 225 AMP $20
225-600 AMP $25
601-1000 AMP $50
Over 1000 AMP $75
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Appliances & Accessories: Application fee $85 min, max 2 trips with additional
costs below
Air Conditioner 0-15000 BTU $12.00
Air Conditioner 15001 and up BTU $20.00
Battery Charger $10.00
Bell Transformer $5.00
Clothes Dryer, Permanently Connected $10.00
Compactor $10.00
Cooking Deck $10.00
Dish Washer $10.00
Disposal $10.00
Electrical Unit Heater $15.00
Electrical Baseboard $5.00
Elevator $90.00
Exhaust fan $5.00
Fence Control $5.00
Fuel Dispensing Unit $50.00
Furnace $12.00
Future Appliance Feeder $8 .00
Ground Fault Protection Device $25.00
Residential Hydro Tub $12.00
Commercial Hydro Tub $25.00
Med/Dental Patient Care Unit $30.00
Microwave $12.00
Motor Less than 1 HP $5.00
Motor 1-50 HP $20.00
Motor > 50 HP $30.00
Motor Control Center Call for quote
Office Furniture Partition Circuit $12.00
Oven $12.00
Phase Converter $30.00
Pool/Spa Pump/Motor $12.00
Pool/Spa Bonding $20.00
Pump Motor $20.00
Range $12.00
Show Case Sign $25.00
Time Clock Switch $25.00
Welder $12.00
X-Ray $35.00
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Surveys: Application fee $85 min, max 2 trips with additional costs below
Single Family $135
Duplex $250
Multiples $250 + $60/hr
Commercial Call for quote
Transformers: Application fee $85 min, max 2 trips with additional costs below
1-10 KVA $20.00
11-25 KVA $35.00
26-75 KVA $40.00
76-200 KVA $45.00
Over 200 KVA $75.00
Storable Pools: $80
For Equipment over 600 Volts nominal: contact electrical inspector
*When applicant reports defects removed and after re-inspection violation have not been
corrected a charge of $40.00 will be made for each additional inspection.
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12. Attorney’s Office
.1 Authorization for Home Rule Request to Correct Retirement Service Credit
Erroneously Omitted by Another Employer
WHEREAS, a Police Officer has been employed by the City of Ithaca (“City”) Police
Department as a police officer since December 9, 1992, and
WHEREAS, pursuant to New York State Retirement and Social Security Law § 384-d, the State
offered an optional twenty (20) year retirement plan for police officers who choose to enroll in
said plan, and
WHEREAS, since his employment commenced with the City, the Officer has been enrolled in
the § 384-d Plan, and
WHEREAS, prior to his employment with the City, the Officer was employed as a police officer
by the Village of Watkins Glen (“Village”) for the period of September 6, 1988 to July 1, 1991,
and
WHEREAS, the Village unintentionally but erroneously failed to enroll the Officer in the § 384-
d Plan of the Retirement and Social Security Law for the period of September 6, 1988 to July 1,
1991, when he was employed as a police officer, through no negligence on his part, and
WHEREAS, without service credit under § 384-d for his service in the Village, the Officer
would not be eligible for retirement under the § 384-d Plan until on or about November 16, 2012,
and
WHEREAS, if the Officer is given service credit under the § 384-d Plan for his service in the
Village he would be immediately eligible for a service retirement under the § 384-d Plan, and
WHEREAS, in order for the Officer to obtain service credit for the time period he was employed
by the Village, the State of New York must enact special legislation and the City must make a
home rule request, and
WHEREAS, the fiscal implications of this home rule request would result in a past service cost
contribution of approximately $66,000.00, and
WHEREAS, the Village of Watkins Glen has agreed to pay $60,000.00 of the past service cost,
and
WHEREAS, the Officer has agreed to pay the remaining $6,000.00 of the past service cost by
letter agreement dated ________, and
WHEREAS, the City itself will make no monetary contribution to the past service credit cost,
and
WHEREAS, the City will forward the total service credit cost of $66,000.00 to the New York
State and Local Retirement System on behalf of the Officer, and
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WHEREAS, the Common Council of the City of Ithaca believes that it would be in the best
interest of the City to request the New York State Legislature to adopt such home rule
legislation; now, therefore be it
RESOLVED, As follows:
1. The Mayor is hereby authorized to request the New York State Assembly and New
York State Senate to enact legislation to allow the Police Officer to obtain service credit
under § 384-d of the Retirement and Social Security Law for the police service he
rendered with the Village of Watkins Glen from September 6, 1988 to July 1, 1991;
2. The Mayor or her designee is hereby authorized to execute and to submit any
documentation or related paperwork that may be required to implement the Officer’s
obtaining his service credit under § 384-d of the Retirement and Social Security Law for
the police service he rendered with the Village of Watkins Glen from September 6, 1988
to July 1, 1991, provided that such implementation does not require the City itself to
make or to advance any monetary contribution to such service credit cost and with the
understanding that the City will forward the total service credit amount of $66,000.00 to
the New York State and Local Retirement System when it is paid for by Watkins Glen
and the officer.