Loading...
HomeMy WebLinkAbout01-26-11 City Administration Committee Meeting AgendaCITY ADMINISTRATION COMMITTEE Wednesday, January 26, 2011 7:00 PM COMMON COUNCIL CHAMBERS AGENDA 1. Chairperson Greeting & Opening Statement 2. Announcements 3. Agenda Review and Amendments 4. Approval of Minutes 5. Statements from the Public 6. Employee Comments 7. Common Council Response 8. Workforce Diversity Committee 9. Safety Committee 10. Workers’ Compensation Summary - 2010 11. Building Department 11.1 Request to Amend Personnel Roster - Resolution 11.2 Proposed Changes to Electrical Inspections Charges - Resolution 12. Attorney’s Office 12.1 Authorization for Home Rule Request to Correct Retirement Service Credit Erroneously Omitted by Another Employer - Resolution 13. Human Resources 13.1 Director’s Report 14. Finance/Controller’s Office 14.1 Controller’s Report 15. Reports 15.1 Mayor’s Report 15.2 Sub-Committee Updates 15.3 Council Members’ Announcements 15.4 Next Month’s Meeting: February 23, 2011 11. Building Department .1 Request to Amend Personnel Roster WHEREAS, the Building Department has four administrative support personnel on its roster: one Executive Assistant, one Permit Clerk, one Office Assistant, and one Receptionist, and WHEREAS, these positions equal 3.25 Full Time Equivalent Positions (FTE) positions, and WHEREAS, the Executive Assistant position, that is the former lead administrative position, has been vacant since July 2010, and WHEREAS, the remaining three administrative support persons have been working either out of title and/or working additional hours in order to cover for the work previously done by this one 40 hour administrative support person, and WHEREAS, it has become clear that the Building Department needs an administrative support person to supervise the other support positions and to help with the day-to-day operations of the Building Department, and WHEREAS, the duties of the CSEA Office Manager position are similar to those of the Executive Assistant’s Position, except that the Office Manager’s position is responsible for staff supervision and for supporting the overall office functions of the Building Department, and WHEREAS, the Building Department’s Permit Clerk has been performing both her own duties as well as those of the Executive Assistant’s since July 2010 and in addition, has been supervising the other administrative assistants and helping with the day-to-day operations of the Building Department, and WHEREAS, promoting the Permit Clerk to Office Manger and replacing the Permit Clerk will actually cost less money in salaries than what has been budgeted for the Building Department for 2011, and WHEREAS, the Vacancy Review Committee has approved this change in the Building Department’s roster with the condition that such position replace the roster position of Executive Assistant; now, therefore, be it RESOLVED, That Common Council hereby amends the Building Department’s as follows: Delete – One (1) Executive Assistant Position - 40 hours a week Add – One (1) Office Manager - 40 hours a week , and be it further RESOLVED, That said roster change can be made within the existing authorized 2011 Building Department budget. J:\DRedsicker\AGENDAS\City Admin Comm\2011/1/26 CA Agenda.doc 1/26/11 11. Building Department .2 Proposed Changes to Electrical Inspections Charges WHEREAS, in 1999, the Building Department created a new Inspection Bureau for electrical inspections as well as a fee schedule for electrical inspections of residential and commercial properties to be charged by the City for providing Electrical Inspection services, and WHEREAS, the original fee schedule was based on the New York Board of Fire Underwriters, an electrical inspection agency in upstate New York that provided inspection services but not Code Enforcement for villages, and WHEREAS, the City of Ithaca inspection fees are now considerably less than the fees charged by the two remaining inspection agencies working in upstate New York; are less than the Village of Lansing’s 2009 Electrical Inspection Fees; and the fees presently charged by the City do not compensate for the full cost of the work provided by the City Electrician, and WHEREAS, in conjunction with members of the City’s Board of Electricians, the Building Commissioner has revised the City of Ithaca’s electrical fees so that in 2011 they will be compatible with the fees charged by other municipalities and agencies and will more appropriately support the cost of providing the services of the Building Department’s Electrical Inspector; now, therefore, be it RESOLVED, That Common Council hereby adopts the attached Electrical Inspection Fees beginning February, 3, 2011. J:\DRedsicker\AGENDAS\City Admin Comm\2011/1/26 CA Agenda.doc 1/26/11 City of Ithaca Electrical Inspection Fees 2011 Basic service charges effective 2011. All prices maximum of 2 trips unless noted Extra trip minimum $50 each unless Fuel costs, phone time, research, local licensing Surcharges may apply & inspection require minimum 24hr notice  General application fee: $85  Small job (max 3 devices-120V) with one trip: $60  After hour or emergency inspection double charge  Work without an electrical permit (retro-active work permit) double charge  One trip disconnect-reconnect faxed to power company $85  No show-locked house $50  One trip re-inspection of dormant meter $85 o Additional meters $15/each  Hot tub or swimming pool above ground 1 trip $85 o Inground 2 trips $125 minimum service charges o Existing inground pool over 5 years with bonding  Test $100  Pool/Spa circulator/Motor $10  Pool/Spa bonding $25  Pump/Motor $20  Time clock switch $25 o Storable pools per inspection total $75  Alarm and Emergency Equipment Application Fee: $85 min, max 2 trips with additional costs as stated below: Panel Board $15 Sensor $2 Signaling Device $2 Exit Light $2 Emergency Light $2 Generator $35 Transfer Switch $30 Battery Pack $15 J:\DRedsicker\AGENDAS\City Admin Comm\2011/1/26 CA Agenda.doc 1/26/11  Wiring and Devices Application Fee $85 min, max 2 trips with additional costs as stated below: Dimmer, 120V $3.50 Dimmer over 120V $5.50 Fixture Hazardous Location $2.00 GFCI, AFCI $3.00 Lighting Track per ft $0.50 Lighting Track Head $0.50 Multi Outlet System per ft $0.50 Outlet, CATV $0.25 Outlet, Data $0.50 Outlet, Fixture $0.25 Outlet, General Purpose $0.50 Outlet, Appliance $0.50 Outlet, Special $3.00 Pole Post Lighting Standard Residential $9.00 Pole Post Lighting Standard Commercial $18.00 Receptacle, Dryer $3.50 Receptacle, General Purpose $0.50 Switch up to 240 V Motor Control $3.60 Switch above 240 V Motor Control $4.80 Switch above 600V Motor Control $30.00 Switch Hazardous Location $3.00  Services: Application fee $85 min, max 2 trips with additional costs below 201-400 AMP $60 401-600 AMP $75 600-1200 AMP $165 Over1200 AMP (1 Trip) $225  Feeders and Sub Panel: Application fee $85 min, max 2 trips with additional costs below Less than 225 AMP $20 225-600 AMP $25 601-1000 AMP $50 Over 1000 AMP $75 J:\DRedsicker\AGENDAS\City Admin Comm\2011/1/26 CA Agenda.doc 1/26/11  Appliances & Accessories: Application fee $85 min, max 2 trips with additional costs below Air Conditioner 0-15000 BTU $12.00 Air Conditioner 15001 and up BTU $20.00 Battery Charger $10.00 Bell Transformer $5.00 Clothes Dryer, Permanently Connected $10.00 Compactor $10.00 Cooking Deck $10.00 Dish Washer $10.00 Disposal $10.00 Electrical Unit Heater $15.00 Electrical Baseboard $5.00 Elevator $90.00 Exhaust fan $5.00 Fence Control $5.00 Fuel Dispensing Unit $50.00 Furnace $12.00 Future Appliance Feeder $8 .00 Ground Fault Protection Device $25.00 Residential Hydro Tub $12.00 Commercial Hydro Tub $25.00 Med/Dental Patient Care Unit $30.00 Microwave $12.00 Motor Less than 1 HP $5.00 Motor 1-50 HP $20.00 Motor > 50 HP $30.00 Motor Control Center Call for quote Office Furniture Partition Circuit $12.00 Oven $12.00 Phase Converter $30.00 Pool/Spa Pump/Motor $12.00 Pool/Spa Bonding $20.00 Pump Motor $20.00 Range $12.00 Show Case Sign $25.00 Time Clock Switch $25.00 Welder $12.00 X-Ray $35.00 J:\DRedsicker\AGENDAS\City Admin Comm\2011/1/26 CA Agenda.doc 1/26/11  Surveys: Application fee $85 min, max 2 trips with additional costs below Single Family $135 Duplex $250 Multiples $250 + $60/hr Commercial Call for quote  Transformers: Application fee $85 min, max 2 trips with additional costs below 1-10 KVA $20.00 11-25 KVA $35.00 26-75 KVA $40.00 76-200 KVA $45.00 Over 200 KVA $75.00  Storable Pools: $80  For Equipment over 600 Volts nominal: contact electrical inspector *When applicant reports defects removed and after re-inspection violation have not been corrected a charge of $40.00 will be made for each additional inspection. J:\DRedsicker\AGENDAS\City Admin Comm\2011/1/26 CA Agenda.doc 1/26/11 12. Attorney’s Office .1 Authorization for Home Rule Request to Correct Retirement Service Credit Erroneously Omitted by Another Employer WHEREAS, a Police Officer has been employed by the City of Ithaca (“City”) Police Department as a police officer since December 9, 1992, and WHEREAS, pursuant to New York State Retirement and Social Security Law § 384-d, the State offered an optional twenty (20) year retirement plan for police officers who choose to enroll in said plan, and WHEREAS, since his employment commenced with the City, the Officer has been enrolled in the § 384-d Plan, and WHEREAS, prior to his employment with the City, the Officer was employed as a police officer by the Village of Watkins Glen (“Village”) for the period of September 6, 1988 to July 1, 1991, and WHEREAS, the Village unintentionally but erroneously failed to enroll the Officer in the § 384- d Plan of the Retirement and Social Security Law for the period of September 6, 1988 to July 1, 1991, when he was employed as a police officer, through no negligence on his part, and WHEREAS, without service credit under § 384-d for his service in the Village, the Officer would not be eligible for retirement under the § 384-d Plan until on or about November 16, 2012, and WHEREAS, if the Officer is given service credit under the § 384-d Plan for his service in the Village he would be immediately eligible for a service retirement under the § 384-d Plan, and WHEREAS, in order for the Officer to obtain service credit for the time period he was employed by the Village, the State of New York must enact special legislation and the City must make a home rule request, and WHEREAS, the fiscal implications of this home rule request would result in a past service cost contribution of approximately $66,000.00, and WHEREAS, the Village of Watkins Glen has agreed to pay $60,000.00 of the past service cost, and WHEREAS, the Officer has agreed to pay the remaining $6,000.00 of the past service cost by letter agreement dated ________, and WHEREAS, the City itself will make no monetary contribution to the past service credit cost, and WHEREAS, the City will forward the total service credit cost of $66,000.00 to the New York State and Local Retirement System on behalf of the Officer, and J:\DRedsicker\AGENDAS\City Admin Comm\2011/1/26 CA Agenda.doc 1/26/11 J:\DRedsicker\AGENDAS\City Admin Comm\2011/1/26 CA Agenda.doc 1/26/11 WHEREAS, the Common Council of the City of Ithaca believes that it would be in the best interest of the City to request the New York State Legislature to adopt such home rule legislation; now, therefore be it RESOLVED, As follows: 1. The Mayor is hereby authorized to request the New York State Assembly and New York State Senate to enact legislation to allow the Police Officer to obtain service credit under § 384-d of the Retirement and Social Security Law for the police service he rendered with the Village of Watkins Glen from September 6, 1988 to July 1, 1991; 2. The Mayor or her designee is hereby authorized to execute and to submit any documentation or related paperwork that may be required to implement the Officer’s obtaining his service credit under § 384-d of the Retirement and Social Security Law for the police service he rendered with the Village of Watkins Glen from September 6, 1988 to July 1, 1991, provided that such implementation does not require the City itself to make or to advance any monetary contribution to such service credit cost and with the understanding that the City will forward the total service credit amount of $66,000.00 to the New York State and Local Retirement System when it is paid for by Watkins Glen and the officer.