HomeMy WebLinkAbout06-30-10 City Administration Committee MeetingAgendaCITY ADMINISTRATION COMMITTEE
Wednesday June 30, 2010
7:00 PM
COMMON COUNCIL CHAMBERS
AGENDA
1. Chairperson Greeting & Opening Statement
2. Announcements
3. Agenda Review and Amendments
4. Approval of Minutes
5. Statements from the Public
6. Employee Comments
7. Common Council Response
8. Workforce Diversity Committee
9. Safety Committee
10. DPW
10.1 Request to Amend Personnel Roster — Resolution
10.2 Request to Amend 2010 Budget for Sale of Equipment — Resolution
10.3 Request to Amend CP 519 Columbia Street Pedestrian Bridge Improvements (Water
Portion) and CP 619 Columbia Street Pedestrian Bridge Improvements (Sewer
Portion) - Resolution
11. IURA
11.1. Fund Add /Alt Energy Efficiency Upgrade for South side Community Center Gym Air
Conditioning Project - Resolution
12. Human Resources
12.1 Director's Report
13. Attorney's Office
13.1 Authorization of $25,000 Expenditure from Capital Project #292 Watershed Land
Acquisition - Resolution
14. Finance /Controller's Office
14.1 Request to Approve Civil Service Agreement for the Year 2010 -2011 — Resolution
14.2 Approval of 2008 Single Audit Report — Resolution
14.3 Bond - Resolution
14.4 Controller's Report
14.5 Bargaining Unit Discussion — Executive Session
15. Reports
15.1 Mayor's Report
15.2 Sub- Committee Updates
15.3 Council Members' Announcements
15.4 Next Month's Meeting: July 28, 2010
10. Department of Public Works
.1 Request to Amend Personnel Roster
WHEREAS, the Acting Assistant Superintendent of Public Works is preparing for the retirement
of the Motor Equipment Maintenance Supervisor in January 2011 and is planning for a smooth
transition through a more appropriate distribution of the work load of that position, as well as
through sufficient training of the person who will assume the position, and
WHEREAS, staff is proposing that: 1) a Motor Equipment Mechanic Supervisor position be
added to the day shift; 2) that this position be filled through a promotion; 3) that a Motor
Equipment Mechanic position be dropped after the probationary period for the Motor
Equipment Mechanic Supervisor position, and
WHEREAS, this approach will allow for the appropriate training of the new Motor Equipment
Maintenance Supervisor under the supervision of the present supervisor who has held the
position for 12 years, and
WHEREAS, staff has found funding within the Streets & Facilities budget to cover the
additional costs for this transition; now, therefore, be it
RESOLVED, That the Motor Equipment Mechanic Supervisor position be added to the DPW
Streets & Facilities Roster and that a Motor Equipment Mechanic position be dropped from the
roster once the successful candidate has become permanent, and be it further
RESOLVED, That the additional funding required for these changes come from the existing
Streets and Facilities budget.
Admin Comm\2010 \6 -30 CA Agenda.doe 6/30/10
CITY OF ITHACA
245 Pier Rd., Ithaca, New York 14850
DEPARTMENT OF PUBLIC WORKS, STREETS & FACILITIES
Ray Benjamin Acting Assistant Superintendent /Supervisor of Streets
Telephone: 607/272 -1718 Fax: 607/272 -4374
TO: The City Administration Committee
From: Ray Benjamin — Acting Asst. Supt. of Public Works
Date: June 16, 2010
Re: Mechanic Supervisor Position
In January 2011, Don Parker, the Motor Equipment Maintenance Supervisor is
schedule to retire. In preparation for this, Don and I have come up a succession plan to make the
transition as painless as possible. When discussing his daily duties and responsibilities, it became
apparent that Don has been filling the role as Motor Equipment Mechanic Supervisor for the
day shift as well as Motor Equipment Maintenance Supervisor. The job of Mechanic
Supervisor is to review daily vehicle inspections and assign mechanics their daily work, to assist
in the diagnosis of problems and to inspect repairs for quality and completeness as well as doing
repairs. This requires a lot of time on the shop floor taking him away from managing the City's
equipment maintenance program, writing specifications for new equipment and participating in
the Green Fleet Initiative.
I am proposing a mechanic be promoted to Motor Equipment Mechanic Supervisor
and that a Mechanic position be dropped leaving each shift with two mechanics and a mechanic
supervisor. The day shift will continue to have a mechanic helper as well. This will keep the
same number of personnel but shift the shop supervision to the shop floor where it belongs and
allow a new Motor Equipment Maintenance Supervisor to focus on the City's fleet as a
whole. It would be most beneficial to make this change, while we have the benefit of Don's
experience here to aid in there training.
The maximum cost for the promotion would be 8% over the rate of the most senior
mechanic for six months.
Six months, 1044 hours x (.08x $20.60/hr) = $1,705.51, the total cost of a promotion
from 7/1/10 - 12/31/10. Funds for this position change would come from the unpaid wages of a
mechanic that has been on unpaid medical leave since the first of the year.
Unpaid wages for six months, would be 1044 hours x $13.466/hr.= $14,058.50.
Wages of a Temp Mechanic Helper 2/24/10- 6/30/10, (704 hours x $11.00/hr.= $7,744.00
Unpaid wages ($14,058.50) - wages to Mechanic Helper from 2/24/10 - 7/3/10 ($7,744.00) _
leaves $6,314.50 to cover the cost of a promotion until the end of this budget year. Therefore, I
submit the following resolution:
"An Equal Opportunity Employer with a commitment to workforce diversification."
10. DPW
.2 Request to Amend 2010 Budget for Sale of Equipment
WHEREAS, the Department of Public Works (DPW) Parks and Forestry Division recently sold a
tractor and a vehicle at auction for $10,710, and
WHEREAS, the DPW would like to use the funds to purchase a replacement tractor for the Parks
Division in the near future, and
WHEREAS, these funds were unanticipated in the 2010 budget; now, therefore be it
RESOLVED, That Common Council hereby amends the 2010 Authorized DPW Budget as
follows for the purchase of a replacement tractor in the Parks Division:
Increase Revenue Account
A7111 -2665 Parks Sale of Equipment $10,710
Increase Appropriation Account
A7111 -5225 Parks Other Equipment $10,710
JADRedsicker\AGENDAS \City Admin Comm\2010 \6 -30 CA Agenda.doc 6/30/10
10. Department of Public Works
.3 Request to Amend CP 519 Columbia Street Pedestrian Bridge Improvements (Water
Portion) and CP 619 Columbia Street Pedestrian Bridge Improvements (Sewer Portion)
WHEREAS, bids were received for Columbia Street Pedestrian Bridge Rehabilitation Project on
May 25, 2010, and
WHEREAS, the total current project budget authorization of $1,727,628 (comprised of $180,000
from General Fund, $370,000 from Water & Sewer Funds, $1,077,628 from Federal ARRA
Fund and $100,000 from Cornell University Transportation Fund) was based up on the
engineer's pre -bid estimate of $1,959,060 (comprised of $222,000 for design, $144,000 for
Construction Support and Construction Inspection, $1,523,059.91 for Construction, and $70,000
for Contingency and Short Term Borrowing Expense), and
WHEREAS, R. DeVincentis Construction Inc. submitted the low bid for Columbia Street
Pedestrian Bridge Rehabilitation Project in the amount of $1,943,000, and
WHEREAS, the amended project budget is projected to be $2,397,628 (comprised of $222,000
for design, $1,943,000 for construction, $144,000 for construction support and $88,628 for
Contingency and Short Term Borrowing), and
WHEREAS, the City of Ithaca Board of Public Works recommends that the Common Council
increase the total project budget authorizations for the Columbia Street Pedestrian Bridge
Rehabilitation Project in the amount of $670,000, and
WHEREAS, the cost differences are outlines as follows:
Authorization
General Fund
CP# 743
Water
CP# 519
Sewer
CP# 619
Total
Current
$180,000
$185,000
$185,000
$550,000
Proposed
$403,000
$243,000
$574,000
$1,220,000
Increase
$223,000
$58,000
$389,000
$670,000
now, therefore, be it
RESOLVED, That the City of Ithaca Common Council amends the Capital Project budget
authorizations for the Columbia Street Pedestrian Bridge Rehabilitation Project, Capital Project
#743, #519 and #619, by the sum of $670,000, for a total project authorization of $2,397,628,
and be it further
RESOLVED, That the Mayor be and hereby is authorized to execute this contract, and that the
Superintendent of Public Works be and hereby is authorized to administer the same, once the
necessary funding is in place for this $2,400,000 project, and be it further
RESOLVED, That the additional funds of the $670,000 shall be derived from the issuance of
Bonds.
7A\DRedsicker\AGE-NDAS \City Admin Comm\2010 \6 -30 CA Agenda.doe 6/30/10
CITY OF ITHACA
108 East Green Street, Ithaca, New York 14850 -5690
OFFICE OF THE CITY ENGINEER
Kd' 4.• . tiv Telephone: 607/274 -6530 Fax: 607/274 -6587
Rt1I��
To: Board of Public Works
From: Addisu Gebre, Bridge System Engineer
Date: June 11, 2010
Re: Columbia Street Pedestrian Bridge Rehabilitation — Award of Contract
On Wednesday, May 26, 2010, four bids were opened for Columbia Street Pedestrian Bridge
Rehabilitation project.
This project proposes to rehabilitate the existing Columbia Street Pedestrian Bridge over Six
Mile Creek. The project is funded through City Capital Fund, Water and Sewer Funds, Federal
Fund through the American Recovery and Reinvestment Act., and Cornell University
Transportation Fund.
The budget authorization for this project is currently $1,727,628.
The work will involve replacing the existing concrete deck, railing system, bridge lighting
system, and bearings. In addition to the replacement wok, the project will also involve steel
superstructure and concrete substructure repairs, safety improvements at the approaches, re-
insulating the existing utilities supported on the bridge, and enhancements to the approach
plazas.
Staff recommends award of contract to R.DeVincentis Construction Inc.for its low bid of
$1,943,000.00.
"An Equal Opportunity Employer with a commitment to workforce diversification."
11. IURA
.1 Fund Add/Alt Energy Efficiency Upgrade for Southside Community Center Gym Air
Conditioning Project
WHEREAS, the Ithaca Urban Renewal Agency (IURA) is implementing a 2007 Commercial
Development Block Grant (CDBG) project to install air conditioning in the Southside
Community Center Gym, and
WHEREAS, the project was bid out seeking a base bid and included an Add Alternative for
upgraded controls to improve energy efficiency, and
WHEREAS, at the bid opening on June 8, 2010, a low base bid of $61,661 was received on the
project, and
WHEREAS, the low bidder priced the Add Alternative at $3,598 to include differential demand
controlled ventilation sensors (DCV sensors), and
WHEREAS, the base bid proj(
followings:
$61,661
$1,500
$2,000
$100
$3,700
$68,961
, and
;ct budget, without the Add Alternative, totals $68,961 as
construction contract base -bid
architect/commissioning
owner's representative (City Engineering Dept.)
printing
construction contingency (6 %)
Total
WHEREAS, the IURA has $69,056.82 available to fund the project, an amount insufficient to
fund the Add Alternative, and
WHEREAS, the mechanical engineer who developed the bid package recommends inclusion of
the upgraded control system that will save energy costs in cooling zones with sporadic
occupancy, and
WHEREAS, NY'SERDA prequalifies the inclusion of DCV sensors in newly installed air
conditioning control systems in municipal buildings for a financial incentive, and
WHEREAS, City Engineering staff estimates that the DCV sensors will have a payback of less
than two years in this application, and
WHEREAS, Capital Reserve #24 - Energy Program Improvements - was established to fund
energy efficiency improvements such as the DCV sensors and has an unobligated balance of
$68,000; now, therefore be it
J:\DRedsicker\AGENDAS \City Admin Comm\2010 \6 -30 CA Agenda.doe 6/30/10
RESOLVED, That the Common Council hereby authorizes the expenditure of funds in the
amount not to exceed $5,000 from Capital Reserve #24 Energy Program Improvements for the
purpose of upgrading controls on the Southside Community Center Gym Air Conditioning
project to include Demand Control Ventilation sensors that will improve energy efficiency, and
be it further
RESOLVED, That the City Controller is hereby authorized to implement this resolution.
MDRedsicker\AGENDAWity Admin Comm\2010 \6 -30 CA Agenda.doe 6/30/10
M ■ ® Ithaca
® ■ ® Urban
®10 Renewal
® ® ■ Agency
108 East Green Street
Ithaca, New York 14850
(607) 274 -6559
To: City Administration Committee
From: Nels Bohn, Director of Community Development
RE: Southside Community Center Gym Air Conditioning Project
Date: June 18, 2010
The City approved Community Development Block Grant (CDBG) funding for a project to install
air conditioning in the gym at the Southside Community Center to enhance summer
programming.
Competitive bids for the project were received on June 8, 2010. The IURA has sufficient funding
to undertake the base project at a cost of approximately $69,000, but not enough funds to
include the Add Alternative to include differential demand controlled ventilation sensors (DVC
sensors), priced at $3,598.
The IURA recommends that the Common Council consider funding the Add Alternative from the
capital reserve account #24 — Energy Program Improvements. Please find a draft resolution
attached.
The DVC sensor control system should save energy costs in a room like the gym that is
sporadically occupied. The sensors will detect when the room is unoccupied and reduce the
amount of outside air drawn in to be cooled while still maintaining a constant room
temperature. The DVC sensor control system is estimated to have a payback of less than two
years and is prequalified as eligible for a modest NYSERDA energy efficiency financial incentive.
The project can proceed with or without the Add Alternative. Funding the Add Alternative will
minimize green house gas emissions and save energy costs going forward.
CC: S. Thayer, Controller
C. Tilger, Engineering Dept.
T. West, Engineering Dept.
Project file
j: \community development \cdbg - 2007 \funded activities \southside ac \mem ca - add alt dcv controls 6- 18- 10.doc
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13. Attorney's Office
.1 Authorization of $25,000 Expenditure from Capital Project #292 Watershed Land
Acquisition
WHEREAS, the City of Ithaca relies upon Six Mile Creek as its drinking water source; and
WHEREAS, the City recently decided to rebuild its water filtration system at Six Mile Creek,
which decision commits the City to continued reliance upon that source for decades to come; and
WHEREAS, more than 20 years ago the City established a capital account for "watershed
protection," which account has been utilized on several occasions to purchase land in the vicinity
of Six Mile Creek (mainly within the Town of Ithaca), in some instances for water quality
purposes (i.e., upstream of the 60- foot -dam) and in some instances to protect the recreational
and /or ecological value of the land (i.e., downstream of the dam), and which account has been
replenished from time to time after such expenditures; and
WHEREAS, said Capital Project #292 Watershed Land Acquisition currently contains $120,000;
and
WHEREAS, the Finger Lakes Land Trust seeks to purchase a 170 -acre parcel of land that
borders on the headwaters area of Six Mile Creek (with 6,000 feet of creek frontage and
numerous springs that feed the creek), in the Town of Dryden, in order to provide permanent
protection of the land from development, and to make parts of it available for public visitation
and appreciation; and
WHEREAS, the Land Trust has requested modest financial support for this acquisition from
Tompkins County, the Town of Dryden and the City of Ithaca; and
WHEREAS, City residents will reap tangible benefits from the protection of the property in
question, with regard to water quality and the availability of additional land for low - impact
recreation; now therefore be it
RESOLVED, that the City of Ithaca Common Council hereby supports the efforts of the Finger
Lakes Land Trust to acquire and protect the Bemtsson property on Irish Settlement Road in the
Town of Dryden (tax map parcel 63- 1 -18); and be it further
RESOLVED, that the Mayor, upon the advice of the City Attorney, be and hereby is authorized
to execute a memorandum of understanding between the City and the Land Trust, setting forth
the type of protection and benefits to the City to be provided by the Land Trust, with regard to
this property, and the use of any funds made available by the City; and be it further
RESOLVED, that upon the execution of said memorandum, the allocation of $25,000 from
Capital Project #292 Watershed Land Acquisition is hereby authorized, which sum shall be
provided to the Land Trust for the sole purpose of supporting the acquisition of said property.
7: \DRedsicker\AGENDAS \City Admin Comm\2010 \6 -30 CA Agenda.doc 6/30/10
TO: Maria Coles, Chairperson
Citv Administration Committee
FROM: Daniel L. Hoffman, City Attorney
DATE: May 17, 2010
RE: Request to Participate in Watershed Property Acquisition
In the 1980s, Common Council established a capital fund for the purpose of supporting the
acquisition of property in the Six Mile Creek watershed. Since then, a number of properties have
been purchased using these monies (following recommendations from the Natural Areas
Commission), some for protection of recreational and ecological resources (downstream of the
actual City water supply), some also for protection of drinking water quality or City water
system infrastructure. At this time, the account ( "Watershed Property Acquisition ") contains
$124,000. City Controller Steve Thayer is not aware of any particular limitations on the use of
monies in this account, other than what the name of the account implies.
The City recently received a request from the Finger Lakes Land Trust (FLLT) for monetary
support for the FLLT's effort to purchase a 170 -acre property in the Town of Dryden that
includes 6,000 feet of frontage on Six Mile Creek, as well as nearby wetlands and springs, in the
vicinity of the creek's headwaters. The amount requested from the City is $25 000. The FLLT
is making a similar appeal to the County, the Town, and other potentially interested entities.
The attached letter from FLLT Executive Director Andrew Zepp explains the proposed
acquisition in more detail, as well as the benefits to the City of Ithaca associated with it.
The Mayor has asked that the request be considered by the City Administration Committee for a
possible recommendation to the Common Council. The Committee Chair agreed to place the
matter on this agenda, for discussion.
It is my understanding that Andy Zepp will be available at the 5/26 Committee meeting, to
answer any questions Committee members may have. I can try to answer any legal questions
that may arise, prior to or at the Committee meeting.
Enc.
Cc: Mayor Carolyn K. Peterson
Superintendent William 1. Gray
Steve Thayer, Controller
Alison Fromme, Chair, Natural Areas Commission
Andrew Zepp, Executive Director. FLLT
J:\DRedsicker\AGFNDAS \City Admin Coinm\2010\5 -26 CA Aaenda.doc 5/26/10
Finger LaKes Land `gust
1 202 East Court Street
R N
(� Ithaca, New Yoi 1 ;5501
To]: (60'71, 275-487 1 Fax: (607), 2-15-00377
ec o -king to protect the naturcil integrt tt cf the Fingrr Liz7res Region.
May 13, 2010
Mayor Carolyn Peterson
Ithaca City Hall
108 East Green Street
Ithaca, NY 19850
Dear Mayor Peterson:
I am pleased to submit the attached request for $25,000 in support of the Finger Lakes
Land Trust's acquisition of the Berntsson /Millier property in the Town of Dryden.
Permanent protection of this 170 -acre parcel will secure 6,000 feet of frontage on Six Mile
Creek as well as 20 acres of wetlands and numerous springs that feed the creek.
These lands play an important role in helping to maintain water quality within the creek.
Acquisition by the Land Trust will ensure that they will not be developed. In addition, the
Land Trust intends to provide for low - impact public access to this property, as well as
adjacent conservation lands.
Please give me a call if you have any questions about this project. I would be happy to
provide you, or other representatives of the city, with a tour of the site or a thorough
briefing at your convenience.
Thanks very much for your consideration of this request. I look forward to hearing from
you. 1'7
Si frcerely,
Andrew E. �L p
Executive Director
cc: Dan IIoffman,:-
enclosures
Rrcyd(d Parvr Etnzail: info@fllt.or- Website: www.fllt.org
SIX MILE CREEK WATERSHED PROTECTION PROJECT
BERNTSSON/MILLIER TRACT ACQUISITION
The quality of Ithaca's drinking water supply is inextricably linked to the quality of its watershed
— those lands that serve as the catchment area for that water. With increasing development
pressure, it is vital to secure those lands that are most important for watershed protection.
Failure to do so could lead to increased water treatment costs and degraded water quality over
the long run.
Fortunately, watershed protection efforts are already underway. In addition to cite -owned
watershed lands, the Finger Lakes Land Trust has secured 740 acres through the use of
conservation easements (permanent legal agreements that limit future development) and 138
acres that is owned and managed as the Roy H. Park Preserve. These holdings together
encompass more than two miles of frontage on Six Mile Creek.
Elsewhere in the region, the Land Trust has worked cooperatively with landowners and local
communities to permanently protect more than 11,000 acres of the region's most cherished open
spaces. The organization today enlists the support of 1,900 members and is supported by seven
full -time and two part-time staff, as well as an extensive network of dedicated volunteers.
Two months ago, the Land Trust moved quickly to negotiate a contract to purchase
approximately 170 acres from Rex Berntsson and Mary Kay Millier. The parcel features 6,000
feet of pristine frontage on the creek and encompasses 20 acres of wetlands. These wetlands
play an important role in filtering nutrients and other runoff while maintaining steady stream
flows downstream. In addition, steep slopes on the property feature numerous springs that
contribute water to Six Mile Creek.
The property has long been identified as a priority for conservation due to its significance for
Watershed protection as well as the fact that it serves as the link between 8,000 acres of protected
open space. The tract is situated between the Finger Lakes Land Trust's Roy H. Park Preserve,
Cornell Plantations' Old 600 Natural Area Preserve, Hammond Hill State Forest and Yellow
Barn State Forest.
The property hosts a variety of wildlife including_ wetland birds such as Wood Ducks, the
Virginia Rail, and Great BIue Herons. Wide ranging mammals such as the Black Bear have also
been documented on the land. Mature forests on the site include hemlock- dominated lowlands
as well as northern hardwood forests dominated by beech and maple.
The Berntsson/Millier property is bisected by Irish Settlement Road. The Land Trust intends to
retain and manage approximately 80 acres located on the east side of the road as an addition to
its Roy H. Park Preserve. Representatives of the New York State Department of Environmental
Conservation (NYSDEC) have expressed interest in adding the westernmost 90 acres to Yellow
Barn State Forest. Given the state's fiscal situation, a possible sale to NYSDEC is a speculative
long -term possibility and no funding is currently available for acquisition. In the event that this
was to occur, any proceeds from the sale would be re- invested in one or more land protection
projects.
S'ix 11.1ile Creek 1I'atershed Protection Project
Bcrwsso17/_%hi11er Tract Acquisition
Page Iii o
Once acquired, the Land Trust will develop a management plan for the property in conjunction
With its neighbors as well as other stakeholders such as the City of Ithaca. It is expected that
public access will be provided for low - impact uses such as hiking and bird watching. The Land
Trust intends to explore the possibility of utilizing the property as a trail link between Hammond
Hill and Yellow Barn State Forest.
The Land Trust holds a contract to purchase the Benitsson/Millier property for its appraised fair
market value (including timber) at $2,450 per acre, with the exact acreage to be determined by
survey prior to an anticipated June closing. The organization has set a campaign goal of
$500,000 to cover acquisition costs as well as a contribution to the Land Trust's stewardship
fund.
An allocation of $200,000 from a gift from Dorothy Park has launched the campaign and
fimdraising efforts are now underway. A grant of $25,000 or more from the City of Ithaca will
help ensure that this key watershed property remains in an undeveloped condition. The Land
Trust intends to seek financial support from a variety of sources, including Tompkins County,
the NYS Conservation Partnership Program, and the U.S. Fish and Wildlife Service. It is
expected that support from the City of Ithaca would be needed to leverage these resources.
SIX MILE, CREEK WATERSHED PROTECTION PROJECT
BERNTSSON/MILLIER TRACT ACQUISITION
PROJECT BUDGET
Expense
Estimated purchase price (approximately 170 acres @ $2,450 /acre) 416,500
Estimated acquisition expenses (closing costs /taxes /env. assessment) 12,500
Site improvements (entry sign, parking area, kiosk, foot bridge) 16,000
Stewardship fund contribution for long term management 55,000
Total Expense $500,000
Revenue
This request
25,000
Allocation from Park Legacy Fund (in hand)
200,000
JM McDonald Foundation (portion of larger grant request- pending)
50,000
Legacy Foundation (request pending)
20,000
Tompkins County (request to be submitted in June)
25,000
US Fish and Wildlife Service (to be submitted in June)
75,000
NYS Conservation Partnership Program (to be submitted)
10,000
Add]. funds to be raised from individuals & corporations
95,000
Total Revenue
$500,000
Legend
...... Finger Lakes Trail
cam,. FLIT conservation easements and cooperative acquisitions
Publicly- protected open space
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• Bemtsson
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0 1 2 _ 4 6 - fl 10 Miles
Property of Rex Bemtsson
Parcel # 63--1-18
180 acres on Irish Settlement Rd
Town of Dryden, Tompkins County, NY
2007 color infrared aerial photograph
m- VAJW c
Map prepared by Karen Edelstein,
0 Soo 1,000 2,000 Feet Finger Lakes Land Trust
t t 9 February 2010
Data sources: NYS GIS Clearinghouse
14. Finance /Controller's Office
.1 Request to Approve Civil Service Agreement for the Year 2010 -2011
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute an
agreement between the City of Ithaca and Ithaca City School District for performance of services
by the City in connection with Civil Service matters for the period July 1, 2010 to June 30, 2011
in the amount of $50,355 payable to the City of Ithaca on or before November 1, 2010.
.2 Approval of 2008 Single Audit Report
RESOLVED, That the Independent Auditor's Report for the period of January 1, 2008 through
January 31, 2008 prepared by the accounting firm of Ciaschi, Dietershagen, Little and Mickelson
& Company, LLP be accepted to comply with all the City's applicable Governmental
Accounting Standards Board (GASB) Statement 34 and other related audit and single audit
requirements.
J:\DRedsicker\AGl✓NDAS \City Admin Comm\2010 \6 -30 CA Agenda.doc 6/30/10
AGREEMENT
THIS AGREEMENT made the _ day of , 2010, by and between the CITY OF ITHACA, a
municipal corporation of the State of New York, hereinafter referred to as the "City ", party of the
first part, and CITY SCHOOL DISTRICT, CITY OF ITHACA, a municipal corporation of the
State of New York, hereinafter referred to as the "School District ", party of the second part.
WITNESSETH:
WHEREAS, the Board of Education of the School District desires to enter into a contract
with the City for the performance by the City of certain services, to avoid duplication and
unnecessary expense, particularly services in connection with Civil Service matters on behalf of
the School District, pursuant to Section 2503, subparagraph 16, of the New York Education Law,
and
WHEREAS, the total number of classified Civil Service employees on the payrolls of the
City and the City School District for the final payroll period in December, 2009, was 501, and
WHEREAS, the actual annual expenditures for the Civil Service Commission of the City
of Ithaca for the 2009 fiscal year of the City was $93,077;
NOW, THEREFORE, the parties hereto agree as follows:
1. That for the services rendered and to be rendered by the City for the School
District during the School District fiscal year, which is July 1, 2010 through June
30, 2011, the School District shall pay to the City a lump sum of $50,355, payable
on or before November 1, 2010.
2. In consideration of such payment, the City agrees:
(a) to furnish the School District the part-time services of the Civil Service
Commission of the City of Ithaca and the members of its staff, and the
City Clerk and the members of her staff; and
(b) to handle the records and perform any other necessary Civil Service
services relating to Board of Education employees in the classified
service, including examinations and tests when required.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed
by their respective duly authorized officers as of the day and year first above written.
ATTEST:
City Clerk
ATTEST:
School District Clerk
CITY OF ITHACA
Mayor
CITY SCHOOL DISTRICT
CITY OF ITHACA, NEW YORK
Superintendent
2009 Agreement for Prorating of Expenses
Of the City Civil Service Commission
For the Handling of the Records, Examinations, Etc.
For Civil Service EmDIovees of the Ithaca Citv School District
EMPLOYEE
NUMBER
AMOUNT
ITHACA CITY SCHOOL DISTRICT
501
54.10%
CITY OF ITHACA
425
45.90%
926
100.00%
_ 2009 CIVIL SERVICE
EXPENSES
SALARY:
$61,109
FRINGE BENEFITS:
SOCIAL SECURITY /MED.
$61,109 * 7.65%
$4,675
RETIREMENT
$61,109 * 7.00%
$4,278
DAYCARE
$0
WORKERS COMP.
$61,109 *.58
$354
HEALTH /DENTAL INSURANCE
$12,245
$21,552
TELEPHONE
($1,960 * 25% OF TOTAL EXPENDITURES)
$490
SUPPLIES
($16,888 * 25% OF TOTAL EXPENDITURES)
$4,222
ADVERTISING
($10,318 * 25% OF TOTAL EXPENDITURES)
$2,580
EQUIPMENT /EQUIP. MAINT.
($12,494 * 25% OF TOTAL EXPENDITURES)
$-3124
TOTAL EXPENSES
&3-077
SCHOOL DISTRICT
($93,077 * 54.10 %)
$50,355
CITY OF ITHACA
($93,077 * 45.90 %)
_
42 722
TOTAL
laa.077
CITY OF ITHACA-- 6 /17 /09-- Civilserviceagree
City of Ithaca
Bond Resolution Information
CA Meeting 6/30/10
Bond Resolution
The City normally borrows funds twice a year January and August
To borrow funds Council must first authorize the issuance of the bonds
This request is to approve the authorization of Capital Projects approved by Council since our last authorization
in December 2009. The projects needed for authorization include projects approved since January 2010 and
any Council previously authorized projects not yet included in a bond resolution. All projects are issued on a
cash flow need basis, meaning that the funds will be issued over the next six months as cash is needed.
Attached you will find the projects needed for authorization in the amount of $1,379,774. My concerns related to the
City's heavy debt load continue and we need to find ways to reduce the high amount of debt we have.
Going forward, the high annual debt costs will restrict use of city funds for other uses. We are required to pay our
debt first. Our current debt outstanding including this issue is $74,849,219.
We have not yet received the resolutions from the bonding atttorney. They will be arriving in time for the Council
meeting next week. A two- thirds vote of the entire voting strength of CC is needed for approval in July.
The total issuance for August will be $1,654,774 plus renewal of the BANS coming due.
Of the new money, $807,774 is General Fund bonds. The other $847,000 is for Water and Sewer Fund bonds.
The largest amount of the $1,654,774 authorization relates to the GIAC Renovation Project ($400,000) and the
Water and Sewer Stormwater Site Improvements ($400,000).
Interest rates have slowly decreased since our last issuance when we borrowed at 1.50% with a premium.
We expect to borrow these funds through Bond Anticipation Notes at interest rates between .25% and 1.00 %.
The investment rate has been decreasing as well and is currently between .40% and 1.00 %.
Interest rates are very low for short -term borrowing with a bond rating of AA or better.
Our current bond rating is AA2 as recalibrated by Moody's. This rate is two rates below AAA.
We had several bidders on our last issue.
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