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04-28-10 City Administration Committee Meeting Agenda
CITY ADMINISTRATION COMMITTEE IVednc day April 28, 2010 7.00 PM COMMON COUNCIL CHAMBERS AGENDA 1. Clmirperson Greeting& Opening Statement 2. Announcements 3, Agenda Review and Amendments 5. Approval of Minutes 5. Statements from the Public 6. Employee Comments ]. Common Council Response S. Workforce Diversity Committee 9. Safety COmmittm 10. JURA 10.1 NYSERDA Energy Co iscrvatlon Grant Award - Resolution 11. Department of Public Works I1.1 Approval of Contested 2008 Sidewalk Assessments, Group 2 o 2— Resolution 11.2 W &S— Request to Amend Capitol Project 515 First Street Smmnvatertmd Site Improvements — Resolution. 11.3 Request no Amend Personnel Rosier - Resolution 11.4 Request to Amend 2010 Authorized Budget for Grant Funding - Resolution 12. GIAC 12.1 Request to Amend Personnel poster— Resolution 122 Request to Amend GIAC pool Improvements Capital Pniject #755— Resolution 13. Attorney's Office 13.1 Authorization of Additional Monies for Contractual Services,forLawDepartment — Resolution 13.2 Authorization of Revocable License to Use City Parkland for Ithaca Asian American Association (Dragon Boat Club) - Resolution 14. Police Department 14.1 Request to Amend Mobile Command Vehicle Capital Project #]51— Resolution 15. Planning and Development 15.1 Request for Funding Match for the Henry Saint John Historic Resoure: Survcy Grant — Resolution CITY ADMINISTRATION COMMITTEE Wednesday AprH 28, 2010 AGENDA CONTINUED 16. Common Council 16.1 Support of a Swemfrec Apparel Procurement Policy— Discussion 16.2 Authorization of Revocable License to Use City Parkland for Congo Square Market— Resolution 19. Human Resources IZI Directer's Report I S. Finance /Controller's Office 18.1 Controller's Report 19. Recounts 19.1 Mayor's Report 19.2 Sub Committee Updates 19.3 Council Members Announcements 19.4 Next Months Meeting: May 26, 2010 ]0. NRA .l NYSERDA Energy Conservation Grant Award WHEREAS, the City of Ithaca was awarded grant funding in the named of $250,958 from the New York State Energy Se Research Development Autlumly (NYSERDA) through RFP #10 for the following projects: "ofal Energy Managemen /Sustaivability Personnel 5135,156 $0 $135,156 Solar Themtal Her Water Installations at 3 City $115,812 $13,500 $129,312 buildings - S &P, Cass Park & IYB Totals: $250,968 11 $13,500 $2- 4-- WHEREAS, to implement this grant award re0uires the following actions: 1. creation of a new employment position for a 12- month, temporary "Energy Sustainability Pmjcct Manager' position; 2. authorization to utilize $13,500 of the $68,000 balance in the City capital reserve account established to "finance energy conservation projects" as City match funding; 3. establishment of a capital project to advance project expenses prior to reimbursement from NYSERDA; and WHEREAS, the City has no obligation to continue funding the Energy Sastainability Pmjcct Manager position after grant funding is exhausted; now, therefore, be it RESOLVED, That Common Council hereby amends the 2010 authorized personnel roster of the Department of Planning and Development as follows: Add: One (1) Temporary Energy Sustainability project Manager - CP Funded and, be it further RESOLVED, That said rempomry position shall be authorized for 12 months and he dissolved once the NYSERDA Grant funds and fully expended, and be it further RESOLVED, Thar Common Council hereby establishes Capital Project #758 Energy Conservation City Facilities in the amount not to exceed $272,500, including financing costs, for the purposes of accounting for said NYSERDA Grant, and he it further RESOLVED, That Common Council Irercby authorizes the transfer of funds in tlm amount not to exceed S13,500 four Capital Revenue #24 Energy Program Improvements to Capital Project #758 Energy Conservation City Facilities for purposes of funding the [mat cosh munch for rile NYSERDA Grant, and be it farther 1:mRtdtickeMG17SM51Ciry Atlmin COmm Clw 28 CA Asti"aw JG &IV RESOLVED, That funds necessary for said capitol expenses will be funded by the issuance of Bonds or a General Fund advance with Inter repayment front NYSERDA, and be it further RESOLVED, That upon advice of the City Attorney, the Mayor is authorized to sign any and all documents necessary to implement his resolution. IID dfl0WMGINDASWity Aemin COmml0lnN]P CA Agenda aoe 40VIO 11 Denartmentmf Pobliiewnrk .I Approval or contested 2008 Sidewalk Assessments, Group 2 oft WHEREAS, notices of debct, public hearings and notices of assessments were provided to property owners related to the installation and repair of their sidewalks in 2008, and W1 the Board of Public Works has reviewed each such protes✓appoi and the documentation related to the 2008 Contested Sidewalk Assessments and made the following dcsmtinations of assessments: 405 AttromN Patricia Carlson 49:69 $422.15 405 Aurora Patricia Carlson 49:6 -91 $4,839.78 128 Linn James W Carroll 49:5 2 $1,211.81 now, therefore be it RESOLVED, That the Common Council directs the City Chamberlain to collect such assessments, and be it further RESOLVED, That these assessment bills shall W payable in accordance with C -73 Sidewalks, Section E - Assessments for Sidewalk Improvements, I:V)NwldvkeMGliYnAtiKilY Adnun rA=01IW -28 CA Anon&.. 4I28I10 11 DeparnmentofPublig Works Z W &S— RequestalAmend Capital Project 515& 600 mixt Strecl Slormwnler and Site Improvements WHEREAS, in July 200] the Water & Sewer Division requested that a capital Project be created for the "510 & 600 First Street Stonnwatcr Qunliry & Site Improvements Project', and WHEREAS, the mtal pmjccl amount requested was $914000 to be Phased over three years, and WHEREAS, Capital Project 515 was created and authorized, in the amount of $260,000 for the first year (2008) and the project funds were expended between the period 2005 -2009, and WHEREAS, the Water & Sever Division requests project be amended by $650,000 to complete the project on schedule in 2010 with additional expenses needed for preparatory site and street work; now therefore be it RESOLVED, Tlmt Common Council hereby amends Capital Project 515 at a cost not to exceed $650,000 for a total project authorization of $91 Q000 for the 510 &(00 First Street Stomtwnter Quality & Site Improvements Project, and be it hander RESOLVED, 'Him funds necessary for said avnendment be derived from the issuance of bonds J,m)M4[4eM011tlDACCiIy Atlmin COmm OirkI MCA Agenh.Jat 4128110 SUMMARY OF ESTIMATED COSTS ENGINEER'S EST IMATD OF PROBABLE CONSTRUCTION COSTS CP -515 STORMWATEN & SITE IMPROVEMENT PROJECT CIO' of Ithaca DPW water & Server DIvhion INUc ,New York April 19, 2010 Prniect 0IT Dewriminn An o mt Original capital project request - June 2007 $910,000 Funds authorized for 2008, utilized in 2008 -2009 - $260,000 Balance remaining of original capital project request 5650 ,000 Amount requested to complete project in 2010 (see below) $650,000 vnz Dctari tlon Total Coil Preparatory work Phone /fiber Rcpalrs to 600 First Sort, Remove mlephone pole S15,200 Site /Street Work Smmr Sawn, Cu" Sidewalk S125,000 Grading & Paving 5198,000 Pence & Got" $89,400 simcml Stockpile Bunkers 5193,000 Topsoil / Tree Lawn / Plantings S29,000 TOTAL (Year 2010 Dollnrnl 5650,000 *Authorized by Cam. Council 1215107, meeting minutes section 11.11v 9 i� �Y z� f 0o a o o : N 3 v LY n u _ v 0. ea �6 0 x H 33 S a a 9E S° e" dun Q O N 1008CAP1'1AL13fPROVE33E,Nn PROGR 51PROJECI REQcIfIrr afJ Kro) Put I MC priority: Numbs Su ml Ioe Aeenc: DPW, Wmer4 SCwn Division ro"Inct Person, Erik Whitney, PG on isunt Superintendent DP \V, Water @ Sew" Division I. projecttitle: 500@610 Fiw SRet Swm:raer Quality Complivntt Mae improvement Protect 2. projen disappoints and location: CarteCt &![ieneia in cunem 3wrmwatRmmwgcmc practices at the 510 and MA First Sncet Facilities ofRm Cary DPW, Water&Sewer Division, This aveanscdlbsepYnr P:em6 calwilliindbl new inf usan siantlg Off lain impmv mengmhelpmiaid of er ccwttolx'andblown dust. Susan xun water Rabng with o sedim aduccou antloesermnmmananpoor d unava by le. waernna(f and m initiate nrsmainl[ vnreProgram that has been Prcv:ouslY UVavailable.ro rre ror 'v: pPrapctly Wuntlury3urvey@ monumenutmn . This will elnr up Several oldsssue3 including Second Street ROW through the Portion, Th[bouvtlarymonumeotation will also delineate pauper finame porement and construction limits. 3) The imullstion of large catch insists (sediment bwdnsl6 won diamcto MHY 1.500 to 2000 gillew) with sediment tnps. oil and water separators, pipiagl and roof leader tic ins to promote bola site damage and provide for budder water quality conWl. 31 The cumplem rtplpament Ofappracimomly 800 -If of77)car old chain link fencing and pasts. 4) no; re- paving of approximately 43,000 sfofthe site Parking equipment and pipe Stange yard, landing, and metal wants my along want due rehabilitation ofroughly400 sf acerb cuts and concrete approach carom. TFis will a rleat site damage . reducesedimcvt retention. and provide a Surface that u come conducive conteat to 2.000 gallons) with stdament cnps. ail and water trainers, p:pmgand rtoueaner III VC promote Mta site damage and provide far bette r water gwlily control. 2) no complete replettntem ofappmxbmatelY 1 ,100 -If of O] year old chain link fencing and posts. The new (camp will mro pecan waves vinyl batten strips to reduce the PASIdial Cot wind blown sand. approach oprons. x 10' (100 -CY) concrete ttutend bankers to comalidaw and 3hemainlewnce 2008 CAPITAL IMPROVEMELifS PROGRAM PROJECT REQIJESSTMI ^P 76107 ]. Basis ofprolect cost(boldfam) • bmale rival plans omh estrucu0l costs -bids • • Preliminary pbns • other. fares Rod PaWOl COSt estimates 8. Ecimnkd fulure cmUmenuc to City minting fmm pmjmt A decrease In grounds exalnlmance U andefyalest Aesthetic lmpro menlSfOr the ben lgh of the enNn North End Neighborhood arc Coo amlldpmK Additional vmunl moinlrnmcelscPnk 50.00 Additional employce Manes 5000 AdditionalequinneW net inChord in pmjme couabovC 50.00 Other: $ 0.00 Talai[wt $0.00 Estimated Ann", incentree head prifecl S ON Netcost $0.00 9. banditry "game schedule (indicate anwunt"uested by year Rod for Won RMe ofpmjecl it 6 requeoud, e.g., planning, design, mmuwuon, sled year Amour pro act PRtg 2008 $259,000.00 510 First Server 2009 5387.000.00 bb• First Street 2010 5266,000.00 Franklin Shed, from ran to Thid Sts. 10. enttlion(holdAa) •direct purchase of mamrlal/equipmeol from existing bonds • contract province based on anncip acd revenue • toutnct Metal! Clio 9 •forC not mmtructiao •Other(desenbe) II. Enmamd time needed to COmpine pmjttr: 90 dayUphm. total 270 drys over 3 years 12. Agency priority to Pmjet droddface) Hip Medium Low 13. Additioml rcmm45(plesse aOch vdditioml ahead ifnexSIM; also Rinsch any SUpplamenWy interaction needed re explain project or[omponvnd). inChasnary Cauttplual PWm will he available for diatussion andirons won tie next mama 3008 CAPITAL INPROVEMLNTS PROGRAM PROJECT REQUESNT M „ mast J ill' 1 ' I) Installation at iderwal1% Yen, cur. curb dramatic iunds,won lawn.4tt5, and uppmrnate landscaping to act as o Amnewater buffer and Immune both Vernacular quality and infilowdov along the Fro in Street frontmg[ From the imertection arFirst Street te, the Imetacmion of Third SVM. The overall protect aill help to bnutify fun =a, minimim is led Wme dust and water home underact Inflation. If as Fission beaelts to wee lrcal commodity thn ro incide with the City pryanmvm ef padding - Neighbodead -Rased shaming initiative. J. Prnttt'1sNnd_0_BLMl:COmPlimse ssib New Yoh Oryamnmt of Canal ion Slotm to A[gulatiove Hameme me, geeenl appearance offae neirJrinrlmW. Mitigate and armandse pollution and moducce From wind home deals and water home sviissi platitude pedeeuian tmRe army. I. o n[nd err enn.P To ROjec ncides with TCy n m mnation System Funds obligations for improvemenu in Feet h0usskapmgfrustum under its Smtmenater MOnagem m Plan. 5. project status fluildfince appropriate CANVOM Previously Imposed: • not funded. mjAum by CIRCICouncil - aefrned by CIRClcoweil •partially handed, mail ivR additions[ rands • funded - not yes b=gm Aidgm sudc-p,diMhnal to bid undecconstruction - complete New (status or Ploov pecs): omry(dexribe wM1Y) ltcgdn • prellinflasseric complete unaanr[r •stars compete • sp=n complete • out to bid 6. Estimated test And Nn1141e3 Thum (3) year project Total n Ila] Bud etS Km e ves yfj a Regulated Funded Re umleJ Fuodea 55.000 55.000 AS m Plasmary caca; S:o.000 520.000 Land Lam NIA NIA Construction 5806.90 $806.400 E ul meet NIA VIA Other Cootie eow Total SS0.6C0 $80.E 59II10W 59II.t100 Sources arad,er resoumas es imomeaabasc 11 Department of Public Works 3 Request to Amend Personnel Roster WHEREAS, the Coalitions, Seneca St. Garage and the Green St. Garage is tlm center of the downtown business district where there is heavy pedestrian and vehicular traffic and \VII EREAS, the Commons crew that works in the Green St. Garage, the Seneca St. Garage and on the Commons is required to operate tractors. sweepers and trucks in this congested environment and WHEREAS, the Department of Public Works (DPW) management recommends that equipment operators have a valid NYS class D driver's license to insure the safety of the public as well as of the employees; now, therefore be it RESOLVED, That Common Council hereby amends tint 2010 DPW Authorized Personnel Raster as follows: Add: One (1) Building and Grounds Mainlenance Worker Delete: One (1) Custodial Worker Ind be it turner RESOLVED, That funds necessary for said raster amendment shall be derived from the existing 2010 DPW budget. I :V)WVltiv'keMOliYtIAACiIY Adam C,=QO l W-28 CA Aganda Jm 4PV10 Il Department or public Works .4 Request to Around 2010 Authorized Budget for Grant Funding WHEREAS, Tompkins County health Department notified the City of Ithaca that they have received at $7,700 grant from the NYS Tobacco Control Program Community partnership Grant for the purchase of sonde five signs at various locations within the City, and WHEREAS, the City recently passed an onlinance for enamor smoking limitations, and WHEREAS, the $7,700 in pass through state grant funding has been received by the City for the purpose of smoke -free signs; now, therefore be it RESOLVED, That Coalition Council hereby emends the 2010 Department of Public Works Budget to account for said NYS Tobacco Conrol Program Community Partnership Grant purchase of smoke -free signs as follows: Increase Revenue Account: A3311 -3989 Traffic Como[ — Stile Aid $7.7W Increase Appropriations Account A3311 -5482 Traffic Control — Signs $7,700 I :mRNekkeWilaahei Crt Johan C"Mci mWvP CA Agcomd r. 468 /m 12. GIAC .1 Request to Antend Personnel Roster WHEREAS, the Greater [Laces Activities Center (GIAC) has three (3) funded administrative support Positions on the roster that provide assistance and support m stuff, participants and mea thers of the public, and WHEREAS, to better meet otganizatiored needs, GIAC would like to replace an Office Assistant position. which is currently funded at $28,103 for 35 hours Par week in the 2010 budget, with a GIAC program Assistant position, which shall he funded at a 20 10 annual salary of $27.095 for 37.5 hours Per week, and W II EREAS, this staffing change can be made with the existing funding in the GIAC Staff Salary account, now, therefore, be it, RESOLVED, That Common Council hereby amends the 2010 Authorized Personnel Roster for GIAC as follows: Add: One (1) Proposal Assistant (3].5 hears) Deletes One (1) Office Assistant (35 hours) RESOLVED, List this staffing change shall be made within the existing 2010 Authorized GIAC budget. J ;UMeAskk,WGl!606Snjy,Wmin co„omemtaaaB es AS,ma• w 408110 Aye- CITY OF 1THACA 521 M: Seneca Street Ithaca, New York 1-1850 4 GREATER lit l ANN ACTIVITIES CENTER MnLRd Telepno. u 0ie 72-363E 4u: W]RiEL:SU TO: Maria Coles, Chairperson, City Administration Committee FROM: Marcia J. Fort, Dlreetar, GIAC I � DATE: April 14, 2010 „01 RE: Agenda Item Attached, plesse find a resolution in support army request to amend the GIAC personnel roster. I am requesting that our current 35 hours per week Once Assistant position be eliminated and replaced with a 37.5 hour per week Program Assistant Position. The switch in positions will assist us in meeting stating and organizational needs. There would be no financial increase as e result of switching the positions. Thank you far your consideration. TA, ei rwn mn' emm .n....en.<..m..mm.......a,se.n. 12. GIAC .2 Request to Amend GIAC Pool Improvement Caudal Project #755 WHEREAS, GIAC is in need of Bath House Improvements at the Alex Haley Pool at a cost of 518,500, and WHEREAS, an anonymous donor has stepped forward to fund the improvements in that amount. and WI [EREAS, Common Council established Capital Project #755 GIAC Pool improvements in the ,amount of 550,000 to make various improvement: and WHEREAS, it is recommended that the Capital Project be amended by the amount of the bath house improvements: now, therefore be it RESOLVED, That Common Council hereby amends Capital Project #755 in an amount not to exceed $18,500 for a total Pmjcct authorization of $68,500 for the Batt House hmprovmnems at the Alex Haley Pool, and be it fanner RESOLVED, That Common Council hereby accepts tire donation from the anonymous donor which will be used to fund said Ball, House Improvements. nmxmas „vearnnstcey,wmm COOOturmoa -as CA A6enavam anwm 13. Attornev'.s Office .1 Authorization of Additional bionics for Contractual Services, for Law Department WHEREAS, the City of IOana's Law Deportment Jim a regular staff consisting of two full -time Assistant City Attorneys, one half -time Assistant City Attorney (who works only on City Court minters) and the City Attorney, who is 4/5 time; and WE one of the full -time Assistant City Attorneys (who specialized in labor and employment law natters) left the office on leave on January 8, 2010, and resigned as of February 12, 1010; and WHEREAS, the City Attorney requested and the Vacancy Committee has approved the teiliing of the vacant Assistant City Attorney position; and WE IEREAS, that position was advertised, and it Search Committee as required by the City Code has been established and is reviewing applications; and WHEREAS, the earliest that ins appoinunent to that vacant position could be bought to Common Council for approval would he in June, and a new hire may not be available to start until July: and WHEREAS, Ole "savings' 1m the City as a result of the vacancy was approximately 51,3]0 per week during the period of the leave (4 weeks) and approximately 51,950 per week since then, which savings is expcctad to total approximately $41,480 through July 22nd (representing approximately 20 weeks in addition to the leave peria); and WHEREAS, the Vacancy Committee also approved the hiring of a temporary, part-time (16 -20 hour.dweek) Associate Attorney to ease due burden of other (non - employment) cases on the remaining attorneys, which temporary position (if it inns for 12 weeks) is expected 10 cost tile City approximately $6,000; and W HERF.AS, based on the afore- memirmi d projected savings, the City Attorney purposed trod the Mayor approved the retention of special, outside counsel with expertise in labor and employment law to mist he City Attomcy's office (and the Human Resources Department) in that field until the vacant Assistant City Attorney position can be filled, with the expectation that all or most of the cost thereof would be covered by said savings; and WE IEREAS, the actual cost of such special counsel has Men 537,400 through March 31, 2010, significantly higher than expected due to the number and complexity of unresolved labor and employment matters in which the City is currently engaged: and WHEREAS, the cost of said spacial counsel to date, coupled with the anticipated cost of the temporary, part -time Associate Attorney (through Lane), has already approximately equaled tlm projected, total savings train the vacant Assistant City Attorney position, with at least 12 weeks remaining Mf one that vacancy is filled. representing an estimated additional cost (for seasonal counsel) of $30- 35,000 for that remaining, 12 -week period; and J:NRN5k4MCiENI)APCiry Aamin C,,mn GlGa 29 CA APOILda. 408110 WHEREAS, in its 2010 budget, Common Council reduced the City Attorney's budget for contractual services (which includes outside counsel) from $27,000 (as requested for 2010. consistent with recent allocations) to $10,000, based on recent, actual experience, which budgeted amount however leaves little funding available beyond the cost of interns; now therefore be it RESOLVED, That Common Council hereby allocates the additional sum of 535,000 for contractual services in the Law Department budget for 2010 (Account A1420- 5435), and directs that said amount be transferred from Unrestricted Contingency (Account At 990). JA]µNik \nb \GIIM).ViCip' AJmin CA ABvJ 4128110 13. Attornev's 011ice .2 Authorization of Revocable License to Use City Parkland for Itlmer Asian American Association (Dragon Boat Club) WHEREAS, the City of Ithaca recently completed construction of two new docks at Cass Park. one purpose of whidt is In allow ntemhas of ilia public to launch, dock and/or return human- inverted craft (such as canoes and kayaks), and WHEREAS, the new docks were fully funded by a federal grant that was administered by the Ithaca Urban Renewal Agency; and WHEREAS, the new doeks complement an existing dark it the same location, which is intended for the smne purposes and will remain available, and WHEREAS, Oe three Asian American Association (IAAA) has requested retraction In reserve c of the new docks for the docking of two dragon boats during the 2010 boating season (i.e., from late April until 1; and WHEREAS, the IAAA sponsors the Dragon Boat Club and his organized the mutual Dragon Boll Festival and other activities intended to promote the appreciation and enjoyment of dragon lanais and their cultural significance, and to enhance the appeal of Ithaca as a focal mint for dragon boat enthusiasts; and WHEREAS, ntembership in the Dragon Boat Club is open to anyone, without discrintinntion; and WHEREAS, since the City has not previously had three docks or this tyrant this location, it is not known what ilia public demand will he for their use, which information can only be derived with century from the actual experience of at least one Fording season; and WHEREAS, since the process of placing a typical canoe or kayak in the water, or removing it from the water, tikes only m few minutes, and since it is not anticipated that he users of such craft will be docking them at this site for extended periods of time (and. in any case, will be limited to daytime use and decking, unless permission for extended docking is granted by the City), it is anticipated at this time than public demand can be met by allowing unrestricted public use of two of the three docks; and W II EREAS, pursuant to Chapter 170 of the Municipal Code of the City of Ithaca ( "Use of City Real Property'), such use of City parkland (for in event lasting more than Eve days at a time or ilia( wants more than four times over the course of a year) requires the approval of Common Council; and WHEREAS, Chapter 170 anticipates [lint he exclusive (or semi - exclusive) use of City property (pursuant to a pewit, license or lease) will normally be subject o a fee intended to represent he fair rental value of such prepay: now therefore be it LV)xaYUaee,mGtiFn6stCSty Armin CTmmvmlhL ^_x CA Alea U.,kv 412100 RESOLVED, that the Common Council finds that tile proposed reservation of one of the three decks at Cass Pak site, for the dragon boats of the Ithaca Asian American Association's Dragon Boat Club, during the 2010 bowing season, constitutes a recreation - related use of Cass Park, which use is not expected to significantly compromise the public's ability to enjoy, the park or the dock facility as intended, and in fan could enhance the overall quality of the park's appeal and benefit to the public, for those who enjoy participating in and/or observing dragon boat use and racing; mid be it further RESOLVED. that the Common Council hereby authorizes the Mayor- upon consultation with the appropriate Depanment Hods as to from and compliance with all applicable laws, rules and regulations, and upon receipt of a properly completed application from the IAAA - to issue a revocable license to the Itha da Asian American Association, permitting that group to reserve one designated dock at Cass Park location for in -water storage of two dragon bunts, for rile remainder of the 2010 boating season d.e, through . with the understanding that such license shall not provide exclusive use by IAAA of the surface of the dock in question (i.e., other members of the public may walk on it or fish front it), except during [lie launching or nom of a dragon Iwo. and which license slid[] contain the sturdiest tears and conditions, with regard to liability insurance coverage, indemnification of the City, safety precautions, mid other pertinent runners; and be it farther RESOLVED, tint as the City has not yet established a regular, fair - market fee for such seasonal use of its parkland, Council hereby sets a fee of$ for the ;AAA's riscrved use of the dock during the 2010 season, which fee shall be paid by the IAAA to the City upon receipt of the license; and hu it further RESOLVED, tlauhe Mayor is hereby requested to ensure that demand for use of the three docks it Cass Park, by users of human - powered craft is reasonably evaluated during the 2010 boating season, by appropriate City staff, so as to determine whether reserved use of one of the docks substantially interferes with the level of use and availability desired by other members of da public. r:Nmeei[WMGI:BnAMty Mass CUmmV010428 CA Agenda JOC 408110 14. Police Denitrtmerrt .1 Request toAmeMhlobile Conmmnd Veltiele Capitul Project #]51 WHEREAS, bids were recently opened for the Mobile Command Vehicle Storage Building with the low base bid of $68,892 meeting specifications, and WHEREAS, in 2008 Common Council approved Capital Project #151 Mobile Command Vehicle in the amount of $,193.000 for the purchase of the Mobile Command Vehicle, and WE IERE.AS, 11te project currently ltas a remaining balance of $20,000 available, this amount in combination with $48,892 in the Police Department Federal Seizure Funds would allow for the construction of the storage building, and WE I EREAS, Police Department staff are recommending that the Command Vehicle be parked tinder cover to increase its useful life, to provide a safe storage area mid allow for quicker response time in the winter months; now, therefore be it RESOLVED, Tlmt Common Council hereby amends Capital Project 4751 Mobile Command Vehicle by an amount not to exceed $68,892 for a total project authorization of $561,895 for the purposes of funding ilia constriction of a storage building for the Mobile Command Vehicle, and beitfurther RESOLVED,,rhatthe funds needed for mid amendment shall be derived from the following sources Current Balance is CP# 751 $20,000 [PD Federal Seizure Funds 48,891 $68,892 J.mmdsi[FeMCRM1ASCnY Adaft CommA0104188 CA Aeemh.dre 4128110 IS Planning and Development .1 Request for Nunding\Vatch for the Henry Saint John Historic Resource Survey Grant WHEREAS, the area informally known as the "Henry Saint John survey mere' contains an important collection of architecturally significant properties reflecting may aspects of the city's historical development train early rare] village life, the 19', century emergence of industrialism, to municipal incorporation of the City in 1888 and on into (lie first decades of the 20a' century, and W I IEREAS, the Depaminn t of Planning & Development proposes to apply to the Preserve New York Gran progrmn of the Preservation League of New York State for funds to engage a consultant for survey and documentation pursuant to (lie incineration of New York State and National Register nominations of the "Henry Saint John sunray area', which information could also serve as the basis for designation of a local historic district, and WHEREAS, the Henry SL John survey area is within a qualifying federal census tract and residents would Ica eligible under new legislation entitled the New York State Historic Residential Propenies'Dix Credit Program for a tax credit of 20% of rehabilitation costs for investment in prpcnics listed on the New York Stile and National registers, and. W 11ERF.AS, the estimated project cost is $10,000- $12,00) and in order to be camq:titive for a Presone Now York grant the City's application should include a local match involving in -kind services and a cash contribution, now therefore be it RESOLVE• D, That Common Council hereby recommends ou0todzmear of the application for a Preserve Now York grain and be it funkier RESOLVED, That Common Council hereby neconnnends authorization of the allocation of an amount not to exceed $3,000 fmnr Account A1990 Unrestricted Contingency Funds to provide a local cash match should the City be the recipient of a grant award from the Preserve New York program. I:NHNSio1:uUGIiNnAti ¢ iry AJmin COca VDI" 2S CA A"u &30 408110 CITY OF ITHACA 108Emt Orecu Street -3rd Floor Ithaca, New York /4850.5690 DEPARTMENTOFP LANNDVGANDDEVELOPMENT JOANN CORNISH, DIRECTOR OF PLANNING & DEVELOPMENT PHYLUSA A. DcSARNO, DEPUTY DIRECTOR FOR ECONOMIC DEVELOPMENT A g Telephone: Plmming&Mvelopmem- 697 - 274-6550 commwiry CevelopmenMJRA- 607 - 2744559 Email: planning @cityofithamurg Email: iutago"fithacoorg Fax: 607 -274 -6558 1ax: 607- 274fi558 TO: Members of the City Administration Committee FROM: Leslie Chmterton, Historic Preservation Planner RE: Henry Saint John Historic Resource Survey Grant DATE: April 28, 2010 The Department of Planning & Development proposes to submit an application to the Preserve New York Grunt Program of the Preservation League of New York Sate to engage a cotwultunt for the documentation of historic resources in the Henry Saint John survey area and to prepare a Notional Register nomination. The monarch will else serve as a basis for consideration of local designadonby, the Ithaca Landmarks Preservation Commission. The project cost is estimated at 510,000 - 12,000. Based an this cost we arc requesting $3,000 from the City's Unrestricted Contingency fund to provide a cash match in addition to in -kind services. The proposed Henry Saint John Historic District includes seventy -seven contributing properties roughly bounded on the north by the south side of West Green Street from 115 to the southeast comer of Green and Fayette Streets; on the cost by the cast side of South Geneva Street between West Green Street and North Titus Avenue; on the south from 110 North Titus to the northwest comer of South Albany Street and Naas Titus Avenue; and on the wast by the west side of South Albany Street, excluding the Beech oat Center. The McGrew House and its associated buildings on South Geneva Street are included in the district as non -contributing buildings. (See attached map) The district is primarily residential widt buildings that display a range of architectural styles and modes dating from the 1830s through the 1920s, including Greek Revival, Holocene, Queen Anne, Colonial Revival, and bungalow. The majority of the buildings were committed in the 1870s and Highs, including the prominent Sprague House on the comer of South Albany Street and North Titus Avenue. Them is also a cluster of buildings constructed prior to 1850. In general, the buildings retain their architectural integrity and create a cohesive residential sucetsaope. The development of the neighborhood was related to important social and economic events locally and nationally, and many prominent Ithaca businessmen and civic leaders lived or owned property in the neighborhood. The district's initial period of growth occurred during the real estate boom of 1835 -36, following strong speculmion about the development of railroads and water transportation in Ithaca. The next phase of growth began &flat the Civil War, when the city's population grew rapidly and reclamation of marshland along Six Mile Crack added City and Administration co+mittee Preserve NY Grant additional building lots to the neighborhood. The final phase of development occurred during; the 1910s and 1920s. A 1987 survey of the neighborhood by students of Connell's Historic Preservation Planning pmgmm resulted in an inventory of fifty -nine buildings and some research on the history of the neighborhood. While somewhat useful to the proposed survey, this work is incomplete and uneven in quality. As a result of preliminary discussion with the state historic preservation once (SHPO) ra diding the proposed survey boundaries, eighteen properties were added to the initial survey area. Many long-term residents have recognized the historic and arebitenuml significance of the neighborhood and in the past some have contacted the City for historical information And/or to inquire about measures to patient and highlight these resources. Such imerest galvanized lust year with the announcement of irelminury plans for expansion of McGraw House. Inaddition to the overall benefit of neighborbood preservation, listing of the Henry Saint John survey area on the New York State and National Registers will provide a potential economic incentive to these residents under the New York State Historic Residential Properties Tax Credit Program. To qualify for this new tun credit properties must be listed either individually or As a contributing building in a historic district and M: a) located in a federal census auction last 100 %or below the spite family median income level b) located roan aura identified as a qualified census tract c) locatedinadesignatedmcaofclnoniemonomiedistmss The Henry St John survey area is within a qualified tames tract. The tax credit is a substantial incentive for the rehabilitation of historic residential properties, providing homeowners a credit of20% of qualified rehabilitation costs up to a value Of S50,000- (A Separate New York State Tax Credit for income producing properties is also in place for qualifying rental.) Projects located in areas that qualify owners for the Residential and/or Commercial Pmpenies Tax Credit programs ore also a funding priority of this yew's Preserve Now York giant program. "An Equal Is wmkfrru dive ariicatian" city phew Proposed "Henry Saint John Historic; oistdR pedpd of agnlf nw: 1030-1930 77 conditioning pepedles West Green SVeal: beginning at 115 W Green on the east, ending at the southeast comer of Omen and Fayette Sural south side of street only South Geneva Street assays n West Green Street and Six Mlle Creek, east and west ekes of street Noah Titus Avenue: three properties east of Geneve and one prepeM beMean Geneva and Albany: all face the creek (110, 114, 116, 206) Weal Clinton Streak between So b Geneva and South Albany Summer South Albany Susan: beN2en Green and Clinton Sheets, both slow of street, beMSen Clinton and Center Streets. east side of street only ; advasm Center Street and Titus Avenue, both ekes of street (excludes 310318 block of S Albany— Seschtrea Center) address 115 West Green 11a West Green 125 West Green 205 West Green 207 -209 Want Green 301 West Green 305 Want Green (hands Plastlw nonunMtiuting buildings on wWh side of lot) 309 West Green 202 South Geneva 205 South Geneva 208 South Geneva 20 &211 South Geneva 212 South Geneva 213 South Geneva(essoclated with McGraw House nonconMtiuting) 214 Soon Geneva 216 South Geneva 219 South Geneva (McGraw House: noncontributing) 220 South Geneva 222 South Geneve 204 South Geneva 225.5 South Geneve (MOGmy, House perking lop 225 South Geneva US $win Geneva 227Sauth Geneva 226 Sank Geneva 231 South Geneva 232 South Geneva 301 South Geneva (Henry Saint John building'. better grounds NUe nonC ntrbutirg buildings on east help 316 South Geneva 310 South Geneve 322South Geneve 324 South Geneva 325 South Geneve 327 South Geneve 328 South Geneve 329 South Geneva 330 South Geneva 333 South Geneva 334 South Geneva 338 South Geneva 339 South Geneva 340 South Geneve 110 North Titus 114 North Titus 116 North Titus 208 North Titus 201 Wast Clinton 207 West canton 209 What Gunton 209 South Albany 210 South Albany 211 SaulhAlbeny, 212 South Albany 213 South Albany 214 South Albany 213 South Albany 219 South Albany 222 South Albany 223 South Albany 224 South Albany 225 South Albany 228 South Albany 2215outh Albany 232 South Albany 233 South Albany 234 South Albany 311 South Albany 315 South Albany 319 South Albany 3233outh Albany 327 South Albany 401 South Albany 402 South Albany 404 South Albany 405 South Albany 408 South Albany 403 South Albany 411 South Albany 412 South Albany 413 South Albany iG . / -�W� LU \§z. \ . {c(L v 0 1 m a c l �fx 0 � i \ )§ k§ I !) Is )) t R Rl� / ` )�m iJ / d! /ib e R! /(!g5& ,mm \ v 0 1 m a c !OE =,f ` ` Q § \. /} /0 \§!#§g \(§! \\ \ \\ }\ /)\ / \ } \ } \ \6 }\ ®) }){ »f`!; } z ct \[ 0 982nd© §! \ \1 )cc a! 2 R pE0 ! ;;! oz z j ;g a ,•6 / \| ) {! )/ \bg E ,\ = =RS 5! - 2 //D 2`um/ _ DO __�) \) }\§ SO Q 0 16 NYS Homeowner Tax Credit Questions and Answers Q. How do I know If my building Is listed In Me Naflonal ROglsler of Historic Places fNRI onto an NR llsfetl h /sMdc diablct2 A. YOU can find out by going online to Me New York 511 Office of Parks RuGUNIUn and Histor c Presrrvation websile and selecting Online Tools than select The Geographic Information System for Archeology and National Register (GIS). Sekcl Zoom To Location then select MUNI your county end municipality form the drop dean menus and click the SUBMIT button. Use Me ZOOM and PAN Teals W rind your location. If your promdy is located in a RED Stepped area it is in a National Register listed dished or IndWlduelry listed You can also find Some Information on the National Park Servica websile. If you need additional assistance please contact Me Natural register represenlalive for yourm ea. A list of representatives can ba found by selecting CONTACT at our web site. Q. Holy building Is not listed to Me Sote anNOrflagonal Register Of Historic Places how do 1 find out /fIt can be listed? A. H you need information about listing Your property to the Reglsk s, please contact the National Register Representative assigned to your county. A Ilsting can be founds al Me CONTACT section of our web she or call 518-2374643 and ask for Me National Ragiskr representative for your county. Q. How do l know ifmy building is In an eligible census boor? A. Only certain census tracts quality for Me new NY Stale Credits. These areas must hevo median inmmesof less Ihan 651,901.00. You ran find out it your trect qua4ries by going to our web site and selecting Online Tools and selecting The Geographic Information System for Archeology and National Register IGIS). Select ZOOm To Location Men select MUNI your county and m nkinality form the drop down menus and click the SUBMIT button. Nextgo to the LAYER menu kraror right mmerof screen) and "check' BACKGROUND and the CENSUS TRACT layers (STATEMATIONAL REGISTER Should already be attacked) Men dick the REFRESH barren. Use to ZOOM ere PAN Toola o find your lecalon. If the area ishlghlighted in light BLUE it ha Ina qualifying census track Q. Can Iget the credit if need to start work before January 1, 20107 A. work must be completed an or after January 1, 2010. Please note Mat all work must be approved by Me New York State Office of Perks, Recreation and Historic Preservation before it shade. Q. l have a rental unit In my house. How can I host udllm MO tax credits? A. YOU can combine the ficefinal historic Preservation commercial t Credit (for income producing properties), to slatehletodc reservation commercial tax credit (which you get auomatically R you receive the fi deral credit), and the slate historic homeownership tax credit. This Is a Somewhat complex process Mat New York Stale OHare of Parks, Recreation and Historic Preservation soft ran help you with. Q. What work can l do? A. In general, In order for wore to quality for any of the three credits, It needs to preserve the ovurall hkoric character of the building. The New York Sate Office of Parks, Recreation and Historic Praservation reviews the proposed work using the Secreory of the Interior Standards for Re edlim I !on as guidarxe. Them Is a list of qualified rehabittation expenditures h Me Newyork Stale historc oresema'an res den [in I lax credit publication. Q. Can I replace Me windows so their can make myhouser more energy, egiciant if Me extsgng windows ere not histurrcp A. Yes. However, We New York Shop Office of Parks, promotion and Historic Preservation will need Wreview the proposed replacement windows. Indude Information about the materials in and Me design of Me proposed replacement windows in the application. The treasurer windows should complement Me amhilecture of the historic building. The New York S rte Ogice of Park; Rearealon and Historic Preservation Might recommend 1amer -1 replacement double hung sash IF you do not know what the original windows looked like. VMI or Vinyl clad ropiacelrcnl windows on an historic house are generally not acceptable. Q. Can I replace Me windows so that can make my house mom energy eRclent if Me exit windows am hislarte? A Maybe. Because historic windows are open an Important featum of historic buildings, We New York Sele Office of Parks, Recreation and Historic PasmvdMr carefully reviews window replacement proposals. Proper maintenance and the Nslallmon of Interior or eaeror storm windows will make historic windows energy efficient, often matching the elfidenry of new rare, adds at the same line prase Ang the historic character of Me building, However, Them are cases in which Me holaR windows are beyond repair and replacement is amounted. if you suspect ter Is Me case, f etude photographic documentation of the window condition n your application for Me New York State Office of Parks, Reception and Historic Preservilon to borrow. If We New York Sole Ofice of Parks, Recreation and Helena Presentation partner that window endearment ism member, proposed replacer'.ead windows wig be revered. IWere Information about the Materials in and Or design of We proposed replacement Wedowee in the applimlisn. The proposed wndmvs should nee the hisoric windows very Basely. Vinyl or Vinyl clad replacement windows an an hMorc Muse am pan bar rot acceptable. Q. Can I instag vinytslding on my house? A No Vmyl slding a net an appropriate handsome for historic bounce because It obscures the original Mature wood along whkA Is an Important cheapercleMlrg feature In many brsWdc buif ngs. In came cases, new string obscures me dica l features. 0. Can 1 mpfaco myromp A Yes. Include in the application the cement roofing Material and what material you Moposer to Instill. If We proposed replacement materials do not mzttlr the historic fabric in -kind, it should at east complement the style and materials of 0e bidding. Q. Is It okay to use Me far credit for mechanical systems? A. Yes. Q. Can I mpoint my brick walls? A. Yes. Be sure to Include in the proposal what type mortar media you pen to use and hem you will remove suturing deteriorated molar. New mortar must match historic mortar in all qualities inGUtling sirengih, wloq texlere, antl tooling. For information on this topic, read Ib B'fPR It' Mrt JlI N'f M BM' D. Does Me Now York Sfafe Ottice ofparks, Recruallon and Hlsforic Pmserxaden onlymWowfhe work/plan go do on the exfodo& A. No. The Now YOrk Stale Office of Parks, Recreation and Historic Presem ilon reviews all ospede of the p grret indutling the Interior. 16. Common Council .1 Support orer Sassurree Appurel Procurement1 solicy WHEREAS, the City of IWmcu uses its monetary power to support the well -being of the citizens of Ithaca, and acknowledges that it plays an imparmat role in the market as a consumer; and WHEREAS, transparency in government spending and purchases is considered a fundamental right of citizens; and WHEREAS, the City of Ithaca is an acknowledged leader on social justice issues; and WI I EREAS, the City of 1Oac r acknowledges dre existence of sweerShoPS in rile world and in the United Sates of America and particularly acknowledges the history of labor abuse in Iho garment industry; and WHEREAS, the City of Ithaca realizes chat he uniforms of its employees are manifestations and representations of the city including its principles and its morals; and WHEREAS, (here is o growing national movement of over 180 government entities committed to supporting in their communities products that arc made without sweatshop label; and WE] EREAS, the City of Ithaca agrees that tannin labor standards and tales of conduct regarding the production process should be demanded from its suppliers; and WHEREAS, the City of Ithaca acknowledges, appreciates, and supports the efforts of the other cities and slams working with an independent mmnomr to properly ensure that hese standards are mcl; now, therefore, be it RESOLVED, That Common Council endorses the development of a "swcatfrec' procurement policy for all of its uniformed employees. J.aaad,tokxoA(llNDASTIo AJmin Commealewzs CA ABewadac 408110 Ifi Common Council .2 Authorization of Revocable License to Use City Parkland for Congo Square Market WI IEREAS, in 2009. the sponsors of in ongoing event known as the Congo Square Markel received a license from the City of Ithaca to operate a weekly, ouulom maker for local vendors on City-owned parkland him cdimcly woman of the Southside Community Center, on South Plain Street, from June until September; and Will EREAS, the current sponsors of the Congo Square Market, namely, Inc Itlmc , Youth Bureau (a department of the City of Ithaca) and the Southside Community Center, Inc. (a not- for -profit corporation Oct lanes a City owned building), have requested facilitation to operate the Market at the scone location in 2010, on every Friday evening (4:00 to 8:00 pill) from May 2, 2010, through Scptentd:r 3.2010; and WI I EREAS, the vendors for the Market are expected to include Will small- scale, local entrepreneurs and City sponsored youth projects; and WI IEREAS, pursuant to Chapter 170 of the Municipal Carlo of the City of Ithaca ( "Use of City Real Property "), such use of City parkland (for an event lasting m e than five days at a time or that occurs store than four tines over the course of a year) requires the approval of Common Council; now therefore be it RESOLVED, fall tire Common Council, are it did in 2009, finds that he proposed Congo Square Market, as described by its sponsors and as experienced in operation last year, constitutes a tecremion- relied use of the park adjacent to the Southside Community Center, which use, due to its ]rallied duration (i.e., four hours at w time, on 18 occasions over the course of the year) and occupancy of only a portion of the park, will not significantly compromiu the public's ability to enjoy the park and in fact could enhance the overall quality of the park's appeal and benefit to the public; and be it poultry RESOLVED, that the Common Council hereby authorizes the Mayor - upon consultation with the appropriate Depam font meads as to form and compliance with all applicable lases, Mies and regulations, and upon receipt of a properly completed application from the sponsors - to issue a revocable license to tie Ithaca Youth Bureau and the Southside Community Center, Numbing such sponsors to operate to proposed Congo Square Market in a plaint of the City park adjacent to the Southside Community Center an South Plain Street, for the requested period of tittle (between 4:00 and 8:00 pm, each Friday between May ]. 2010, and September 3, 2010, and containing the standard terms and conditions of such w license, with regard to liability insurance coverage, imdannification of the City, handling of trash and waste, vendor conduct. modified sound, and other pertinent ntmers; and be it Lumber RESOLVED, that as the City has not yet established a regular fee for such seasonal use of its parkland. Council hereby sell a fee of $ for each day's operation of the Congo Square Market, Willi the total amount tine from the sponsors for the requested number of days being S eu)ibad[ixMGCxIIASICity Malin COMOIC0104-28 CA ATubo< 4128110