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Home My WebLink About01-27-10 City Administration Committee Meeting AgendaCITY ADMINISTRATION COMMITTEE Wednesday, January 27, 2010 7:00 PM COMMON COUNCIL CHAMBERS AGENDA 1. Chairperson Greeting & Opening Statement 2. Announcements 3. Agenda Review and Amendments 4. Approval of Minutes 5. Statements from the Public 6. Employee Comments 7. Common Council Response 8. Workforce Diversity Committee 9. Safety Committee 10. Communication Committee 11. Regular Reports from Departments Reporting to CA 12. Department of Public Works 12.1 Request to Amend Personnel Roster at Streets and Facilities – Resolution 12.2 Request to Amend Spencer Street Slope Stabilization Capital Project – Resolution 13. Common Council 13.1 CSEA Classification and Compensation Study – Discussion & Possible Executive Session 13.2 Green Policy for the City of Ithaca Fleet – Discussion & Possible Adoption 13.3 Review and Discussion of Diversity Plan Attributes – Discussion 13.4 Discussion on When Council Meeting Should Begin - Discussion 14. Human Resources 14.1 Director’s Report 15. Finance/Controller’s Office 15.1 Delegation of Power to the City Controller to Issue Revenue Anticipation Notes – Resolution 15.2 Controller’s Report 16. Reports 16.1 Mayor’s Report 16.2 Sub-Committee Updates 16.3 Council Members’ Announcements 16.4 Next Month’s Meeting: February 24, 2010 J:\DRedsicker\AGENDAS\City Admin Comm\2010\1-27 CA Agenda.doc 1/27/10 Memo To: City Administration Committee From: Ray Benjamin Acting Asst. Supt. of Streets. CC: Bill Gray Superintendent of Public Works Date: 1/25/2010 Re: Amendment to Personnel Roster – DPW – Streets and Facilities I propose that the Personnel Roster of the Streets & Facilities Division of the Department of Public Works be amended as follows: Add: one (1) Financial Management Assistant (Grade 9) and Eliminate: half time Office Manager (Grade 11) And that the Financial Clerk position that is currently authorized on the Streets & Facilities Division Personnel Roster be retained in a vacant, unfunded capacity until such time as the civil service examination process for the current Financial Management Assistant vacancy has been successfully completed. J:\DRedsicker\AGENDAS\City Admin Comm\2010\1-27 CA Agenda.doc 1/27/10 12. Department of Public Works .1 Request to Amend Personnel Roster at Streets and Facilities WHEREAS, the Department of Public Works (DPW) management has reevaluated the Streets and Facilities operational needs and determined that a roster change is needed at this time to improve office efficiency; now, therefore be it RESOLVED, That the Personnel Roster of the Streets and Facilities Division of the Department of Public Works be amended as follows: Delete: one (1) Part Time Office Manager (Grade 11) Add: one (1) Full Time Financial Management Assistant (Grade 9) and be it further RESOLVED, That the Financial Clerk position that is currently authorized on the Streets and Facilities Division Personnel Roster be retained in a vacant, unfunded capacity until such time as the civil service examination process for the current Financial Management Assistant vacancy has been successfully completed, and be it further RESOLVED, That funds necessary for said roster change shall be derived from existing authorized DPW budgets. J:\DRedsicker\AGENDAS\City Admin Comm\2010\1-27 CA Agenda.doc 1/27/10 12. Department of Public Works .2 Request to Amend Budget for Spencer Street Slope Stabilization WHEREAS, as part of the Six Point Traffic Plan the City undertook traffic improvements to Spencer Street which included modification of lands owned by Dominion Transmission, Inc. adjacent to the traffic circle, and WHEREAS, the City agreed to remediate lands adjacent to the traffic circle, and modified by construction of these traffic improvements, and WHEREAS, bids were received on January 19, 2010 for stabilization of lands adjacent to the traffic circle, and WHEREAS, total costs for stabilizing the lands adjacent to the traffic circle will exceed the remaining budget of $276,741 by $59,774.00; now therefore be it RESOLVED, That Common Council hereby amends Capital Project # 746 Spencer Street Slope Stabilization by an amount not to exceed $59,774 for a total project authorization of $345,774, and be it further RESOLVED, That the funds necessary for said project amendment shall be derived from the issuance of Serial Bonds. J:\DRedsicker\AGENDAS\City Admin Comm\2010\1-27 CA Agenda.doc 1/27/10 13. Common Council .2 Green Policy for the City of Ithaca Fleet WHEREAS, a subcommittee of the Local Action Plan Steering Committee, along with representatives from the Attorney’s Office, the Building Dept., the Controller’s Office, the Fire Dept., the Human Resources Dept., the Police Dept., and Common Council, has convened on numerous occasions to develop suitable policies and procedures intended to reduce the level of greenhouse gas emissions and fuel costs related to City fleet vehicles and equipment; and WHEREAS, the subcommittee is satisfied that the resultant proposed policy titled “Green Policy for the City of Ithaca Fleet” sets realistic and feasible goals, strategies and evaluation criteria; now, therefore, be it RESOLVED, That the City Administration Committee endorses the proposed “Green Policy for the City of Ithaca Fleet” and recommends that Common Council adopts said policy. J:\DRedsicker\AGENDAS\City Admin Comm\2010\1-27 CA Agenda.doc 1/27/10 14.4 - Discussion on When Council Meeting Should Begin The following resolution was passed at CC Meeting of 1/6/10. 8.4 Finance/Controller - Designation of Common Council Meetings RESOLVED, That the regular meetings of the Common Council, for the year 2010, be held at 7:00 P.M., on the first Wednesday of each month, in the Common Council Chambers, at City Hall, 108 East Green Street, Ithaca, New York, unless otherwise determined by Common Council.