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06-25-03 Budget & Administration Committee Meeting Agenda
BUDGET AND ADMINISTRATION COMMITTEE JUNE 25, 2003 7 :00 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight' s Agenda A. Common Council 1 . Meadow Street Widening - Discussion (15 min. ) 2 . Taxicab Rates - Discussion (material to be put in City Hall mailboxes) (15 min. ) B. Mayor 1 . Request to Authorize Mayor to Sign Contract and Amend 2003 Authorized Budget - Resolution (10 min. ) C. DPW 1 . W. Spencer Street Project Status - Discussion (15 min. ) D. Finance/Controller 1 . Bond Resolution - Discussion (10 min. ) (Bond Resolution to go with Council Agenda) 2 . Approval of Civil Service Agreement - Resolution (5 min. ) 3 . Controller' s Report (5 min. ) E. Reports 1 . Report of Subcommittee on Committee Procedures (15 min. ) 2 . Report of Ethics Committee (15 min. ) 3 . Council Members' Announcements 4 . Next Month' s Meeting: July 30, 2003 o�.ITNcq CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-5690 �`•. OFFICE OF THE CITY ENGINEER �c�,i,°•.,. . Telephone: 607/274-6530 Fax: 607/274-6587 �bRA To: Budget &Administration Committee From: Tom West, Civil Engineer Date: June 25, 2003 Re: Meadow Street Widening Project The Evaluation of the Six Point Traffic Plan conducted by Wilbur Smith Associates recommended provision of left hand turn lanes south and north of the intersection of Meadow Street and Old Elmira Road. (There is no opportunity to turn left from the northbound lanes of Elmira Road at Old Elmira Road.) The Evaluation recommended provision of a left hand turn lane northbound on Meadow Street at Cecil Malone Drive without widening the bridge. Wilbur Smith Associates also recommended that the State create a new coordinated signal system south of Six Mile Creek to help the throughput of traffic on Meadow Street. On December 4, 2002 and on February 25, 2003 City staff and our consultants met with New York State Department of Transportation representatives to discuss the Wilbur Smith Associates recommendations and the conditions under which the state would permit the City to implement those recommendations. The state was very receptive to the prospect of the City rectifying a recognized capacity issue on Meadow Street, especially in light of budgetary constraints faced by all sectors of government. The State reviewed the impact of increased volumes at the Meadow— Elmira — Old Elmira intersection. Based upon the traffic study completed by Sear-Brown, the State required that a double left turn be provided from Old Elmira Road onto Elmira Road. In addition, due to the desire to promote Old Elmira Road and West Spencer Street as a means of access from the southwest area to downtown, the State requested a dedicated right turn lane from Elmira Road onto Old Elmira Road. These accommodations at the Meadow— Elmira— Old Elmira intersection should also serve to reduce the volume of traffic entering Meadow Street from Clinton Street. This is very significant to the State Traffic Engineer. The state rejected Wilbur Smith's proposal to provide a left hand turn lane northbound on Meadow Street at Cecil Malone Drive without widening the bridge because the turning traffic would be directly aligned with oncoming southbound through traffic. It should be noted that the Six Point Traffic Plan initially suggested widening the bridge to alleviate congestion at the Malone— Meadow intersection. "An Equal Opportunity Employer with a commitment to workforce diversification." Traffic analysis of the Malone — Meadow intersection predicts very poor level of service as traffic volumes increase over time. In order to maintain acceptable level of service into and out of Malone Drive it is necessary to provide a left turn lane from Meadow Street (northbound) onto Malone Drive and an additional northbound through lane on Meadow Street north of the Malone intersection. Note that the traffic analysis predicts levels of service E and F for Malone Drive without the widening and levels B and D with the widening. The City's proposed widening project for Meadow Street includes replacement and installation of a number of traffic signals along this corridor. The analysis and design performed by Sear- Brown Group for the City of Ithaca includes interconnection of these signals south of Six Mile Creek as recommended by Wilbur Smith. Both the bridge widening and the additional turning lane widths required by the State add significantly to the original scope and cost of this project. BUDGET Meadow Street Utility CP#450 TWW 6/25/2003 Pre-Bid Committed Committment.,Committments Bud et Expended Remaining PROFESSIONAL SERVICES Engineer/Architect $10,800.47 $0.00 $0.00 $0 Reimbursibles $2,029.31 $0.00 $0.00 $0 184254 say Testing $0.00 $0.00 $0.00 $0 % pro rata Contingency $1,924 $0 c 2000000 0.628536 115810.2 116000 127600 b 1012000 0.318039 58599.95 58000 63800 $14,754 $0 $0 $0 $0.00 u 170000 0.053426 9843.865 10000 11000 CONSTRUCTION CONTRACTS construction $170,000.00 $0 $0 $0 3182000 184254 184000 202400 land acquisition $0.00 $0 $0 $0 Contract 3 $0.00 $0 $0 $0 curve bridge utility DPW-labor $0.00 $0 $0 $0 design 184254 $116,000 $58,000 $10,000 DPW-materials $0.00 $0 $0 $0 contingency 15% $25,500 $0 $0 $0 $0.00 drainage $15,131 lighting $6,095 $195,500 $0 $0 $0 proj length $26,750 micro 14983 $9,417 $4,765 $800 IN-HOUSE reconst $15,010 Inspection $0 $0 $0 ext des $12,000 Construction support $3,500 coord cons $4,961 Owner's rep. $17,000 $0 $0 Finance $3,910 $0 $0 $0 $193,364 $74,765 $10,800 Attorney $2,400 $0 $0 $0 reimb 4953 $3,113 $1,575 $265 Miscellaneous reimbursibles $2,000 $0 $0 $0 test 4170 $2,621 $1,326 $223 survey 24400 $15,336 $7,760 $1,304 $28,810 $0 $0 $0 $0.00 photo 2100 $1,320 $668 $112 cult 2361 $1,484 $751 $126 TOTAL $239,064 $0 1 $0 $0 $0 appraisals 0 $11,000 $1,300 TotalFunding.................................................................................................................. $0.00 mapping $4,000 $725 Total Committments expended and remaining+Proposed............................................ $0.00 Remaining funds............................................................................................................. $0.00 $38.874 $14,105 $2,029 $232,239 $88,871 $12,830 $333,939 BUDGET Meadow Street Curve CP#450 TW W 6/25/2003 Pre-Bid Committed Committment.,Committments Budget Expended Remaining PROFESSIONAL SERVICES Engineer/Architect $193,364.35 $0.00 $0.00 $0 Reimbursibles $38,874.29 $0.00 $0.00 $0 184254 say Testing $0.00 $0.00 $0.00 $0 Contingency $34,836 $0 c 2000000 0.628536 115810.2 116000 127600 b 1012000 0.318039 58599.95 58000 63800 $267,074 $0 $0 $0 $0.00 u 170000 0.053426 9843.865 10000 11000 CONSTRUCTION CONTRACTS construction $1,941,793.00 $0 $0 $0 3182000 184254 184000 202400 Contract 3 $0.00 $0 $0 $0 curve bridge utility DPW-labor $0.00 $0 $0 $0 design 184254 $116,000 $58,000 $10,000 DPW-materials $0.00 $0 $0 $0 contingency-15% $291,269 $0 $0 $0 $0.00 drainage $15,131 lighting $6,095 $2,233,062 $0 $0 $0 proj length $26,750 LAND ACQUISITION $416,400.00 micro 14983 $9,417 $4,765 $800 IN-HOUSE reconst $15,010 Inspection $91,000 $0 $0 ext des $12,000 Construction support $6,500 coord cons $4,961 Owner's rep. $17,000 $0 $0 Finance $44,661 $0 $0 $0 $193,364 $74,765 $10,800 Attorney $2,400 $0 $0 $0 reimb 4953 $3,113 $1,575 $265 Miscellaneous reimbursibles $2,000 $0 $0 $0 test 4170 $2,621 $1,326 $223 survey 24400 $15,336 $7,760 $1,304 $163,561 $0 $0 $0 $0.00 photo 2100 $1,320 $668 $112 cult 2361 $1,484 $751 $126 TOTAL $3,080,098 $0 $0 $0 $0 appraisals 0 $11,000 $1,300 Total Funding.................................................................................................................. $0.00 mapping $4,000 $725 Total Committments expended and remaining+Proposed............................................ $0.00 Remaining funds............................................................................................................. $0.00 $38,874 $14,105 $2,029 $232,239 $88,871 $12,830 $333,939 BUDGET Meadow Street Bridge CP#450 TWW 6/25/2003 Pre-Bid Committed Committment:Committments Budget Expended Remaining PROFESSIONAL SERVICES Engineer/Architect $74,765.18 $0.00 $0.00 $0 Reimbursibles $14,105.39 $0.00 $0.00 $0 184254 say Testing $0.00 $0.00 $0.00 $0 Contingency $13,331 $0 c 2000000 0.628536 115810.2 116000 127600 b 1012000 0.318039 58599.95 58000 63800 $102,201 $0 $0 $0 $0.00 u 170000 0.053426 9843.865 10000 11000 CONSTRUCTION CONTRACTS construction $1,011,924.00 $0 $0 $0 3182000 184254 184000 202400 Contract 3 $0.00 $0 $0 $0 curve bridge utility DPW-labor $0.00 $0 $0 $0 design 184254 $116,000 $58,000 $10,000 DPW-materials $0.00 $0 $0 $0 contingency 15% $151,789 $0 $0 $0 $0.00 drainage $15,131 lighting $6,095 $1,163,713 $0 $0 $0 proj length $26,750 LAND ACQUISITION $58,500 micro 14983 $9,417 $4,765 $800 IN-HOUSE reconst $15,010 Inspection $123,000 $0 $0 ext des $12,000 Construction support $20,000 coord cons $4,961 Owner's rep. $17,000 $0 $0 Finance $23,274 $0 $0 $0 $193,364 $74,765 $10,800 Attorney $2,400 $0 $0 $0 reimb 4953 $3,113 $1,575 $265 Miscellaneous reimbursibles $2,000 $0 $0 $0 test 4170 $2,621 $1,326 $223 survey 24400 $15,336 $7,760 $1,304 $187,674 $0 $0 $0 $0.00 photo 2100 $1,320 $668 $112 cult 2361 $1,484 $751 $126 TOTAL $1,512,088 $0 $0 $0 $0 appraisals 0 $11,000 $1,300 Total Funding.................................................................................................................. $0.00 mapping $4,000 $725 Total Committments expended and remaining+Proposed............................................ $0.00 Remaining funds............................................................................................................. $0.00 $38,874 $14,105 $2,029 $232,239 $88,871 $12,830 $333,939 i BUDGET WEST SPENCER ST RECONST CP 447 TWW 6/25/2003 Pre-Bid Committed Committment;Committments Budget Expended Remaining PROFESSIONAL SERVICES Engineer/Architect $168,000.00 $168,000.00 $0.00 $0.00 $0 Reimbursibles $5,870.00 $5,870.00 $0.00 $0.00 $0 Testing $0.00 $0.00 $0.00 $0.00 $0 Contingency $16,800 $16,800 $0 $190,670 $190,670 $0 $0 $0 $0.00 CONSTRUCTION CONTRACTS Contract 1 $3,220,000.00 $2,230,000.00 $0 $0 $0 Contract 2 $0.00 $0.00 $0 $0 $0 Contract 3 $0.00 $0.00 $0 $0 $0 DPW-labor $0.00 $0.00 $0 $0 $0 DPW-materials $0.00 $0.00 $0 $0 $0 contingency 10% $322,000 $223,000 $0 $0 $0 $0.00 $3,542,000 $2,453,000 $0 $0 $0 LAND ACQUISITION $600,000 $600,000 IN-HOUSE Inspection $147,000 $147,000 $0 $0 Owner's rep. $17,000 $17,000 $0 $0 Finance $70,840 $49,060 $0 $0 $0 Attorney $2,400 $2,400 $0 $0 $0 Miscellaneous reimbursibles $2,000 $2,000 $0 $0 $0 $239,240 $217,460 $0 $0 $0 $0.00 TOTAL $4,571,910 1 $3,461,130 1 $0 1 $0 $01 $0 TotalFunding......................................................................................................................... $3,618,920.00 Total Committments expended and remaining+Proposed................................................... $0.00 Remaining funds............................................................................................................... $3,618,920.00 Funding sources CP 447 Six Point Plan $3,068,920 Estimated Proj Cost $4,571,910 CP 249 Sidewalk $100,000 Recommended Cost Savings -$990,000 Intersection $250,000 Funding sources -$3,618,920 So Plain St $200,000 $3,618,920 funding gap/(surplus) ($37,010) Recommended Cost Savings Construct W1 as Gabions -$300,000 Modify roundabout MPOT -$60,000 Eliminate arch finish on ret wall -$140,000 Eliminate roundabout -$400,000 reduced contingency -$90,000 -$990,000 C k CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 G=o DEPARTMENT OF PUBLIC WORKS William J. Gray, P.E., Superintendent/City Engineer ��� ••... '+�� Telephone: 607/274-6527 Fax: 607/274-6587 APoRA?EO MEMORANDUM TO: Steve Thayer, City Controller Patricia Vaughan, Chair, Budget and Administration Committee FROM: William J. Gray, P.E., Superintendent of Public Work RE: Meadow Street Widening Project Current Project Estimate DATE: June 20, 2003 I have collected information to answer your questions about the Meadow Street Widening Project and our current cost estimates compared to the costs in the planning report used for the initial project approvals in December 2001. The Six Point Plan contained a project to widen Meadow Street("No Bridges")with an estimated project cost of$1,767,000. The current project design(with bridges)has an estimated project cost of$3,995,000. The $2,230,000 cost difference is outlined below. The current cost estimate grew by$30,000 in the last two weeks to accommodate testing of steel and pile driving required by NYSDOT as part of the their project permit for a project that will revert to the DOT when we are done. Meadow Street Widening Six Point Plan Current Project December 2001 Estimate Design $135,000 $350,000 Related Land Acquisition $150,000 Meadow/Elmira/Old Elmira $1,449,000 $2,050,000 Six Mile Creek Bridge Utility Bridge $170,000 Bridge Widening $650,000 Adjacent Intersections $350,000 Project Management $183,000 $275,000 $1,767,000 $3,995,000 "An Equal Opportunity Employer with a commitment to workforce diversification." IL Page 2 Re: Meadow Street Widening Project- Current Project Estimate Date: June 20, 2003 Project Difference $2,230,000 Add Bridge widening $1,570,000 Intersection increase $660,000 * Pavement $601,000 Land $100,000 Design $15,000 Manage ($56,000) *Pavement increase covers 200 ft longer project, new right turn lane on Old Elmira Road, added street lighting at intersection, upgrade CMP storm drains, reprofile and reconstruct pavement for drainage. The biggest single change is the addition of the work to widen the Six Mile Creek Bridge. The remainder is additional work required to provide a complete project at the intersection widening. Since this project will be turned over and owned by New York State,they are the client and they get to determine what is needed for a complete project as both the final owner and as the permitting agency. Schematic Construction Cost Estimate Ithaca 6 Point Plan Ithaca , New York Point 4 - idening of Route 13 to Five Lanes with Continuous Left Turn Lane (Elmira to W. Clinton) 2,500 Feet ong -No Bridges Item Dear ption Unit Quantity Unit Price Amount Earth rk CY 700 $10.00 $7,000 Drain e -New SY 1,000 $15.00 $15,000 Drain e -Upgrade SY 0 $7.00 $0 Pave ent-Local Street SY 1,000 $40.00 $40,000 Pave ent Rehab/Overlay SY 11,300 $15.00 $169,500 Creek ridge SY 420 $1,200.00 $504,000 RR B ge SY 0 $1,200.00 $0 Retai ng Walls SY 0 -$600.00 $0 New Ignal Each 0 $110,000.00 $0 Signa Modification Each 2 $70,000.00 $140,000 ughtli g Each 11 $2,000.00 $22,000 Guide ail FT 120 $25.00 $3,000 Cono Bte Curb FT 800 $15.00 $12,000 Con �to Sidewalk SY 500 $35.00 $17.500 $930,000 Subtotal Major Contract Items $930,000 Clearing & Grubbing $ $930,000 3.0% $27,900 Maintena and Protection of Traffic $ $930,000 3.0% $27,900 Mobilizati $ $930,000 7.5% $69,750 Traffic Ito s $ $930,000 2.0% $18,600 Minor Ito $ $930,000 10.0% $93,000 Contingen ies $ $930,000 20.0% $18__ 6,00 Subtotal Contingencies $424,000 Incidentak $ $1,354,000 13.5% $182,790 Engineerlr p Design Cost $ $1,354,000 10.0% $135,400 Utility Cos $ $1,354,000 7.0% 4 Subtotal Incidental, etc. $413, GRAND T )TAL(2001 S) $1,767,000 Assumpti ns 1. No Rig 1-of-Way Costs 2. No Ro Excavation Wilbur Smith to$ 9 201Y i 43113 SWM AN 37rX Ir QL TV 11WI R M/ �0>.' 13hn 300 0 i 3c 41 awe -R, am MAU 90 amL 11 MEM i +1 R 401, M P6 'd P69 '7 Ile ffm /I (83.11MO G21,'Id3d) E RI,9_6z.Nil 390O 01 5Z 0 0 DJ 19L I to f 691d d @ ;99 bu 7Z 7 0 Wag./ I A All e G NO3 kwAs 9zzI6Mz -3 IMM I i — / m.90,ZOZ N. 3NiI3SVa ri wo I vis mans moz i NO" /* . A, 'F H _N Ily Ii L WE=zp5 d 'GSA G 'AMUY NV7d rj&033d Mi AS Du, TV--- 2"n 9 S", J; 0t—IF93 HS N3LW 133WS MOGUM SdN Z I Vim am Un un .1 low 96/n/c i mnos SAN 09 rM R owl t 9 h 0( z it O m im Wn am WWI d.3 f ,iz d 7 At IZ9 G373,07 a a---4— lam AIM loam AIM 4 Aly.10 dvo Gs LS K' 1 CK Mn 3Wn WNOM"oO //3n 3NI Nmw mm N SM 3WI 't,\�I Sd oc @ 1-1 96 M OOv'/+ I:A,313 N . 'd 119 '7 c unn U)96'9 I V� 033dS (83MAO Oind3&) Klz X, OL 11 rowl R w d,14SZ12AhYVd 21010 WOOSIS Co9s A71IM-4 3809M 3HI -'AN!$ SM Mn 3M MM IS NDJ NM m v ML t=JJ Q 1S a NoIjn=i 71 AW a. 0; AlN3wRpd R us 96 moov3yy s 7 // o /;` MO(IV3VY s mm ES NEW dn WA01 OL Nmm aL 30wa Nm M AMI I o Nr0 2003 FED.ROAD STATE CONTRACT O. SHEET TOTAL -BROWN REG.N0. N0. SHEETS o�r 647.03 M 1 N.Y. 35 r45 =W 647.01 M ® 647.01 N SOUTH MEADOW STREET HIGHWAY WIDENING xx" NYS ROUTE 13/34196 OVERLAP (SH C64-10) 647.1 1 ra 3 M ANY 647.01 M 100mm DOTTED WHITE TURN LANE LINE - SHORT TIME CITY OF ITHACA Q TOMPKINS COUNTY STA. SM 1+406.2 PIN BIN 34 T-1. vus BEGIN 3 Omm E S RI4 ANY M CROSS WALK® 3 R30 96 REI WOa STA. SM 1+456.5 F=l STA SM 1+408.0 wwux ENO t00mm SOLID WHRE LANE LINE, (2)LT 600mm WHITE STOP BAR BEGIN 100mm BROKEN WHITE LANE LINE, LT IS R16 17 RpA ST0. SM 1+441.0 \ 9 24 2 3 / 647.01 N BEGIN 100mm SOLID WHITE LANE LINE, (2) LT LEFT TURN \ / I R26 BEGIN 100mm YELLOW FULL BARRIER IIINE.RT 1 ONLY SYMBOL®® BEGIN TAPER,RT 1®® BEGIN 10omm BROKEN WHITE LANE LINE. RT® NTERCONNECTT TRAFFIC RIrNAI 1 600mm YELLOW HATCH / p UNE O 45.3.3m O.0 / 1 IC STA. SM 1+414.5 TRAFFIC SIGNAL �7a 3 % LEFT TURN INTERCONNECT _ n / R25 ONLY SYMBOL _ r h / AND LETTERS®® __ / ?n J70 4.2 m - LXIST HW'!. + P S i R 3 tPPE Y' 2� 1 0 3.6 4.2 3.6 m $ m N R=3.6m SM 1+460 TAPER ti° I 60 2.0 m 3.6 m NY0 3.6 m I+360 (TYPJ 1.2 m MI o sec TYR 3.6 m \ 5M t+400 _ 2 36 m ROUTE 1314196 + 3 6 m SOU H M�OOW STREET 4.2 m / T0. SM 1+334. STA.E 1+016.2 a'2 m ND 100mm BROKEN M N mm `t / WNIT�LANE LINE ! CROSS wALK BEGIN 4QOmm SOLD WHITE FTRUCK E U 2)RT® R17 t b /600mm YELLOW HATCH EU1lJ�D 1DOmm�(PAQTIAL YELLOW I6 / 21 PARTIAL BARRIER LYt�S ® TRNIIq( 2.1 ST0. SM 1+371.9 't[ 1+01 21 / b LINE O 45'.3.3m O.0 BEGIN 100�m YELIOA'�fI, RIGHT TURN ONLY ` ()mm WHITE STOP BAR R27 R28 / FULL BARRIER LINES 1 `,fir H ® 13 ND 22 CITY ® \y a ® SYMBOL AND LETTERS®® J BEGIN l0pmm YELLOW Wi.0 R29 SPEED '9 STA. SM 1+378.4 + �` FULL BARRIER UI E\51.N 11 � Dy o BEGIN 100mm SOLID /► STA. SM 1+345.4 \ a 600mm WHITE STOP BAR N ® {O RIGHT TURN ONLY END 10omm SOILD R18 a �� WHITE LANE LINE 13 3 SYYBOL 0 WHITE LANE LINE,(2)FIT STA.E 1+024.5 lij$TAPAI NG If R15 6® LEFT TURN ON 1847.01 Y STD 617.01 Y 8 R13 LETTERS 647.02 Y END IOOmm BROKEN AND LETTERS / � cf WHITE LANE LINE,LT 647.01 M LEFT TURN��qjRlq_ 647.01 M STANDING 7A.Y ® 20 RI -M 1+ SYMBOL(9 / RE3 SMEADOW 9U j. 647.01 M 647.11 N 647.03 M a H 64201 M EX�Sj / \ STA. E I+0 1.0 LEFT TURN ONLY SYMBOL AND LETTERS®® 4201 M \'"o \ f NO REE .o \xsr i N ANY g N AO 3.6 \y�Bq,�y «T M / BTIL M 1+015.0 \ 3 6 \ 0 m P NG STA. 1+084.0 o BEGIN 100mm YELLOW ENO 100mm$OLIO WHITE LANE LINE LT.RT M Y / FU BARRIER LINE®1 R23 TIME \ BEGIN BAY TAPER 18 \ Tx0 647.01 M RE2 R21 R22 19 \ 2U LTG AS BUILT REVISIONS 11 12 yT A sn�N I+oso.o ELMIRA ® 647.01 M STOP TA. I+ 0.4 LRAI 0 WO K MEADOW � BEGIN 100mm SO \ O ` v4 ENO 100mm YELLOW WHITE LANE LINE�0 \ �� \ \ STA. E 1+ORK FULL BARRIER LINE 647.11 M 617.01 M \ F( LIMIT OF WORK END 100mm SIGNATURE DATE PAVEMENT NARKING PAYMENT ITEMS LEGEND STA. M 1+013.2 F.+-r Og0 YELLOW FULL ITEM N0. DESCRIPTION L GIN OOmm P S 5\ R� 09 BARRIER LINE E65.,tM tnnE 0%,RETUCTORIM e NEW SO4 CROSS wMK y?-a\ '� J- ENO BAY TAPER SIGNING,PAVEMENT MARKINGS RAIMENT STRIPES-a51, NOTES: NOt\ J s,� ? AND STREET LIGHTING PLAN 46412Y mow UOV"JUCTOMEa i SIGN REMOVAL \ sm lqp ANDIENT STRIPES-0.51- 1. REFER TO NYSDOT STANDARD SHEETS M685-1,M685-2R1 \ fp AND M685-SRI FOR PAVEMENT MARKING DETAILS \ \f yff, CITY OF ITHACA mS.t7M P�ME�TTrmuCTO tw RELOCATE TO POSITION SHOWN 2.SEE TSP-3 FOR ADDITIONAL SIGNAGE ON TRAFFIC SIGNALS. T T °/g 0 5 10 15 METERS \ �b o c SEAR .ROMAN DEPT. OF PUBLIC WORKS Ies.tw ,f 5C1 ,� 'T I TO REMAIN c^•'^•^ - \ \ FILENAME I REGION I DATE I DRAWING NO. COPYRIGHT C) 2003 FED.R0A0 0. CONTRACT N0. SHEET TOTAL SEAR-eROwR STATE - REG.N N0. SHEETS "" ( IT , 647.Ot M I ( I I SOUTH MEADOW STREET HIGHWAY WIDENING wo'A"°W NYS ROUTE 13/34/96 OVERLAP (SH C64-10) HEREoON PAVEMENT MARKINGS I I I CITY OF ITHACA RED ( D�HERS I V I I TOMPKINS COUNTY u I I I I \ I I PIN BIN STA SM 1+597.6 BEGIN 300mm®TYPE S I I I I rn W I l CROSS WALK PAVEMENT MARKINGS MIME TIME BY OTHERS ANY (TYP') o I I I 647.01 M 4 25A STA. SM 1+507.9 I I I I I 26 ANY 3/ BEGIN 300mm TYPES d .7 r TIME mm WHITE �6�A 5�( C CROSS WALK® TRAFFIC SIGNAL I S TA SM I+481.7 �� I BEGIN 100mm YELLOW FU BARRIER LINE STA. SM I+532.3 INTERCONNECT BEGIN 100mm SOLI WHITE ®1® ! 28 BEGIN 100mm SOLID WHITE.LANE LINE. , Li 600 mm WHITE STOP BAR LANE LINE,(2)RT I I BEGIN IOOmm SOU,WHITE UWE LINE, (2) LT 3 R� I I I BEGIN IOOmm BROKEN WHITE LANE LINE,RT ENO 100mm BROKEN WHITE I ( I TRAFFIC SIGNAL I BEGIN BAY TAPER,RT LANE UNE,(1)RT BEGIN 100mm BROKEN WHITE LANE LINE.LT m I ICI END TAPER.LT I I I BEGIN 100mm YELLOW FULL BARRIER LINE © INTERCONNECT !� o OG- 6-17.2 TA I t;tj 60o mm wHITE SrOP BAR I I STA. sM 1+55•.7 T LETTERS STA 03 I+01 .8 ' BEpN 100mm p[tOKEN WHITE 6,mm WHITE STOP BAR S(dSgUl$TA SM 1+538.8 LANE LINE.LT TRAFFIC SIGNAL N m S LEFT TURN END 100mm D WHITE LANE STA. ,5 1+016.4 TRAFFIC SIGNAL INTERCONNECT CROSS WALK ONLY SYMBOL E. (2) LT t I CROSS WALKE S � INTERCONNECT AND LETTERS®@ RT - 8 ____-__-_ _ REUSE EXISTING -- -__ - INTERCONNECT WIRE h E%I S L H W Y. 0 p 3 w J � 4.2 w c 2.0 m + ur (.2 )� (TYP.) 15m TAPER }.6 m + + 0 TYP. R•3.6m '$+ S 1+500 SM =_ - Su t - SM ly - 600 - v SM 1+620 1w y 5t a SM-11520 °a m F LA z NYS ROUTE 13/34196 ISm TAPER 3.6 m z F SOUTH MEADOW STREET 4 2 m 23m TAPER V - - - - - - - - - - - - - + a TA 04 1 STA. $M 1+49 a L U N LEFT U 600mm WHITE STOP ONLY SYMBOL ONLY SYMBOL BEpN IOOmm YELLOW AND LETTER$®®- I AND LETTERS®® + BEGIN tOOmm SOLID STA.SM 1+595.8 600mm YELLOW DITCH STA.SM 1+506.1 o STA. 04 1+022.0 ® I LINE O 45% 3.3m IO.0 600mm WHITE STOP BAR RIGHT TURN 600 mm WHITE STOP BAR(50 END m m YELLOW FULL BARRIER LINE ONLY SYMBOL R35 27 7A END IOOmm SOLID WHITE E LINE.(2)RT ENO IOOmm SOUO WHITE LANE LINE, 2 RT AND LETTERS®® 2 3 END IOomm BROKEN WHITE LANE LINE.LT R32 () END 100mm YELLOW FULL BARRIER LINE 25 ENO 100mm BROKEN WHITE LANE LINE, LT LEFT TURN T 3 SSYMBOLT rTZIM� m„ rIME Y STA, SM 1+571.1 R37 ENO 101 BROKEN WHITE LANE LINE.RT y � DO NOT BEGIN IOOmm SOLID WHITE LANE LINE,(2) RT TIME END TAPER, LT R3J I 3' ENTER ANY �► TIME 647.01 M wartuNE +°, mn MUST 6!7.01 M BACK-TO-BACK 647. 1--1 o STA. I+ 4.5 647.01 M 'o ENO t0pmm YELLOW FULL BARRIER LINE Q d END 100mm SOLID WHITE LANE LINES,(2)LT AS BUILT REVISIONS I PAVEMENT MARKING PAYMENT ITEMS LEGEND KEY ITEM NO. DESCRIPTION SIGNATURE DATE L NOTES. 50 �'11M PAVEMENT 0.51- a NEW ' I SIGNING,PAVEMENT MARKINGS If; AND STREET LIGHTING PLAN 1.REFER TO NY500T STANDARD SHEETS M685-1, M6B5-2Rt 51 665.t2M YEUDW��MRECTOI82EO SIGN REMOVAL PAVf1ffN1 SIIbPES-0.51mm AND M685-5RI FOR PAVEMENT MARKING DETAILS o 2. SEE TSP-3 FOR ADDITIONAL SIGNAGE ON TRAFFIC SIGNALS. 52 W5.13N WHITE EST �a6ORmm T RELOGTE TO POSITION SHOWN 0 5 10 15 METERS CITY OF ITHACA �.1E Mon�7LETxaR DEPT. OF PUBLIC WORKS 53 66S.1AM PAvENERT SYMBOLS-0.51- TO MMMN SCALE BAIT FILENAME I REGION DATE DRAWING NO SPM4.DWG 3 5!03 SPM 4 Proposal on Employees on City Boards and Commissions. The Budget and Administration Recommends the following policy on employees serving on City boards and commissions. 1) No more than one City employee shall serve on any board or commission 2) No City employee shall serve on a board or commission which has responsibilities related to the employee's position in the employee's regular work with the city. 3) City employees who serve on boards or commissions do so as volunteers, on their own time. 4) City employees whose service as liaisons to or members of City boards and commissions because of language in the City Charter or whose job responsibilities require such attendance are not volunteers and are not covered by this policy. 5) No City employee shall serve as a member of a board or commission which has quasi-judicial or ministerial powers. This list includes, but is not limited to, the Board of Zoning Appeals, the Planning and Development Board and the Board of Public Works. s City Employees on Board and Committees as of June 24, 2003 Affirmative Action Committee Marcia Fort Thomas West T. Eric Woodward Richard Ferrel Lauren Signer Commons Advisory Board Julie Conley Holcomb Disability Advisory Council Lauren Signer Examining Board of Electricians CRichard Srnka Examining Board of Plumbers Marc Albanese Mayor - Request to Authorize Mayor to Sign Contract and Amend 2003 Authorized Budget WHEREAS, the City has received confirmation from the New York State Department of State of a $48, 500 Federal Grant from the Great Lakes Restoration Program to construct a gravel-filled infiltration basin and trench at the Sciencenter, and WHEREAS, the grant requires a 50% local match, which will come from the Sciencenter, and WHEREAS, the City will subcontract with the Sciencenter and act as a pass-through for the federal funds from the State; now, therefore, be it RESOLVED, That Common Council hereby authorizes the Mayor to sign all necessary contracts for the Great Lakes Restoration Grant Program, including subcontract agreements, and be it further RESOLVED, That Common Council hereby authorizes the 2003 Budget be amended for said grant pass-through as follows : Increase Revenue Account : A4991 Federal Aid, Water Capital Project $48, 500 Increase Appropriation Account A8745-5435 Flood & Erosion Control Contracts $48, 500 Revised 6/23/03 STATE AGENCY(Name and Address): NYS COMPTROLLER'S#: C006232 NYS Department of State ORIG. AGENCY CODE: 19000 41 State Street Albany, NY 12231-000 1 CONTRACTOR(Name and Address): TYPE OF PROGRAM: Great Lakes Restoration Program-Federal Grant Award NA170Z1131 - CFDA 11.419 City of Ithaca City Hall 108 East Green Street STATE SHARE FUNDING AMOUNT FOR Ithaca, NY 14850-5690 INITIAL PERIOD $48,500.00 LOCAL SHARE FUNDING AMOUNT FOR INITIAL PERIOD$48,500.00 FEDERAL TAX IDENTIFICATION NUMBER: INITIAL f ONTRACT PERIOD: I 15-6000406 FROM: art �, �o;Z TO: June 30. 200'4 j MUNICIPALITY# APPENDICES ATTACHED TO AND PART OF THIS AGREEMENT APPENDIX A: Standard clauses as required by the Attorney General for all state contracts APPENDIX Al Including Attachments 1, 2, & 3 thereto: Agency-specific clauses APPENDIX B: Budget I APPENDIX C: Pay►nent and Reporting Schedule APPENDLY D: Program Workplan APPENDIX E: Certification APPENDIX X: Modification Agreement Form(to accompany modified appendices for changes in term or consideration on an existing period or for renewal periods) Appendix B BUDGET SUMMARY Design Costs Construction Costs Sub Totals A. SALARIES&WAGES $ $ $ B. TRAVEL $ $ $ C. SUPPLIES/MATERIALS $ $ $ D. EQUIPMENT $ $ S E. CONTRACTUAL SERVICES $10,000 $ 87,000 $97,000 F. OTHER(land acquisition) $ $ $ TOTAL PROJECT COST $97,000 Total State Funds(50%of Total) $48,500 Total Local Share(50%of Total) $48,500 APPENDIX D PROGRAM WORKPLAN Contractor: City of Ithaca Program Contact Person: Charles H.Trautmann Tom West Phone: (Office) 607-272-0600 x26 (607) 274-6530 (Fax) 607-277-7469 (607) 274-6587 1. Project Name and Description: Sciencenter Stormwater Reduction Proiect The City of Ithaca has evaluated a 1.8-acre site on First Street, with 100 parking spaces and 23,000 square feet of parking area to determine runoff volumes.The site, home of the Ithaca Sciencenter, is adjacent to Cascadilla Creek, which drains into Cayuga Lake approximately 1/4 mile downstream. Currently, runoff from the parking area drains into a single catch basin,which itself drains directly into the Creek. This project will construct a gravel-filled infiltration basin and infiltration trench adequate to retain the runoff from a 0.75-inch rainfall event and adequate to remove at least 80% of suspended sediments, as well as achieve removal of some other pollutants,including pathogens. The design, already completed, incorporates ease of maintenance as a factor. 2. Project Work Plan Tasks: Task 1: Conduct initial project meeting. The City of Ithaca (the Contractor)shall arrange an initial project meeting with the New York State Department of State (the Department), and representatives of the Sciencenter(Consultant) to review the contract requirements and details of the project, in particular project designs (including plans and specifications),required permits and approvals, SEQRA documentation, links to educational programs, necessary photo documentation, and anything that should be reflected in a Request for Proposals (RFP), if applicable. The Consultant(Sciencenter) shall prepare and send a brief summary of the meeting to the Department. The summary will clearly indicate the agreements/understandings reached. For project attribution and project signage requirements,see Sections VI and V A,Agency-Specific Clauses, of the Contract. Product(s): Meeting summary indicating agreements/understandings reached. Task 2: Select consultant(s),if applicable. The Contractor shall provide to the Department justification for selection of any consultants to be used. If the Contractor anticipates reliance on a sole source subcontract, the Contractor shall supply justification noting such factors as unique ability to perform the relevant tasks, ongoing relationships, or unique data sources relevant to the project, or other factors supporting the decision. The Contractor shall prepare and submit to the Department a draft subcontract with the Consultant(s) that contains a detailed work plan, total cost and a payment schedule with payments tied to receipt of products identified in the subcontract. The Contractor shall incorporate the Department's comments on the draft, and provide the Department with a copy of the executed consultant subcontract. Product(s): Letter of justification for sole-source subcontract to the Sciencenter.Draft and executed consultant subcontract(s)between City of Ithaca(Contractor) and Consultant(s) . Task 3: Perform site reconnaissance and prepare designs. A. Verify site reconnaissance. The Consultant shall demonstrate to the Department the following has been included in site reconnaissance and project design, as applicable: Site survey showing extent of project boundary and description of site conditions including depth to groundwater Identification of land areas contributing runoff to the outfall Identification of ownership/grant/lease status of any underwater lands to be incorporated into the design Identification of soil types Topographic and hydrologic survey Identification of fixed-point photo stations for routine monitoring Product(s): Site reconnaissance maps and related written and graphic material at a scale of 1/8" = 1 foot, showing the above information. 'B. Prepare designs. The Consultant shall prepare designs, including plans and specifications, and all required drawings, maps, tables, data, narrative, cost estimates consistent with agreements/understandings reached at the initial project meeting noted in Task 1 above. Designs and specifications shall include at a minimum, the following: The infiltration basin will retain and treat runoff from the site 1.8 acre site, including approximately 100 parking spaces and 13,500 square feet of roof area, for a minimum 3/4" rainfall event. The basin must be designed to remove at least eighty per cent(80%) of the suspended solids and sediments in the runoff. Preparation of the designs, including plans and specifications, shall be subject to the following requirements: 1) Designs must address the cause(s) of sediment in the runoff rather than simply addressing symptoms. 2) Designs shall incorporate best management practices in the Guidance Specifying Management Measures for Sources ofNonpoint Pollution in Coastal Waters(1993), issued under Section 6217(g)of the Coastal Zone Act Reauthorization Amendments :f 1990 (viewable at http://www.epa..aov/owow/nps/MMGI/),the Department of Environmental Conservation Management Practices Catalogues for Nonpoint Source Pollution Prevention and Water Qualitv Protection in New York State and/or the New York State Stormwater Management Design Manual (2001), (viewable at http://www.dec.state.ny.us/website/dow/swmanual.htmi). 3) Written material, e.g., narrative, tables, data, and cost estimates shall also be submitted in electronic form on a 3.5" floppy disk in WordPerfect. Where required, maps shall be made available in a reproducible format,either Mylar or digital. The Contractor and its consultant shall submit draft designs to the Department and incorporate the Department's comments in final designs, and provide copies of the final designs to the Department. Product(s): Draft and final designs including plans and specifications and an implementation strategy. C. Prepare implementation strategy and schedule for ongoing monitoring and maintenance. The Contractor shall prepare and submit to the Department a strategy for implementation of the project and a schedule for ongoing monitoring and maintenance of the project. The strategy shall cover details such as staging, phasing, and timing of project, including any construction windows required by permit conditions or approvals. The schedule shall contain details of monitoring and maintenance of the project including regular removal of sediment and debris to insure that project objectives are achieved and maintained over the long term. In the event that the project is not functioning as designed, the Contractor shall contact the Department to make arrangements for a meeting with the Department and DEC to discuss steps the Contractor shall take to make the project successful. Product(s): Implementation strategy and schedule for ongoing monitoring and maintenance. Task 4: Submit copies of documentation of compliance with State Environmental Quality Review Act and all required permits and approvals. The Contractor and its consultant shall verify all necessary permits or other approvals. Refer to Appendix A-1, "Environmental Permits". Potential permit and approval agencies include: 1) federal agencies such as the U.S. Army Corps of Engineers; 2) the NYS Department of State,pursuant to the consistency provisions of the federal Coastal Zone Management Act; 3) other State agencies such as the NYS Department of Environmental Conservation; the NYS Office of General Services pursuant to the Public Lands Law or similar authorization in order to use or occupy certain State owned lands or waters overlying those lands; 4) agencies of Tompkins County, City of Ithaca, or special purpose district, including but not limited to: town boards, boards of trustees, or city councils; planning commissions,boards or departments; or building or health officials. The Contractor shall submit copies of SEQRA documents and all required permits and approvals to the Department of State. Product(s): Copy of all SEQRA documentation and all required permits and approvals. Task 5: Provide proof of permanent public interest Prior to construction the Consultant or the Contractor shall submit to the Department proof that the work to be undertaken will be on public land or on land for which there is a permanent public interest, such as a conservation easement. Product(s): Proof of public land or permanent public interest. Task 6: Select subcontractor(s),if applicable. The following shall be required if any work in Tasks 7 through 9 or portions thereof will be undertaken through subcontracts). A. Prepare bid documents for construction and select subcontractor. Based on the Department-approved designs, the Consultant shall prepare bid documents for any project construction work to be subcontracted. The Contractor shall review bids received and, considering bid amount and the qualifications of each bidder shall, subject to Department approval, select the subcontractor(s) to carry out construction. Product(s): Copy of bid documents and copies of bids received. Notification of which qualified subcontractor(s)has(have) been selected. B. Prepare and execute subcontract(s) for construction. The Consultant shall prepare the draft sub-subcontract(s)with the selected sub-subcontractors) to undertake the construction work. The sub-subcontracts) shall contain a detailed work plan, total cost, and a payment schedule with payments tied to completion of construction tasks identified in the subcontract. Subject the Department's review and approval, the Consultant shall execute the sub- subcontract(s). Product(s): Draft and executed sub-subcontracts) for construction. Task 7: Carry out construction of the project. The Consultant shall carry out construction as outlined below. A. Conduct a pre-construction meeting. The Consultant shall hold a meeting with its sub-subcontractor(s)prior to construction to review project details and permit conditions. A brief meeting summary shall be prepared to clearly indicate the agreements/understandings reached at the meeting. Product(s): Pre-construction meeting summary indicating agreements or understandings reached. B. Prepare detailed construction schedule and itemized costs based on Department approved designs. The Consultant shall prepare a detailed construction schedule and construction cost estimates based on designs approved by the Department. The Contractor shall submit the schedule and cost estimates to the Department for review and approval. Product(s): Detailed construction schedule and itemized cost estimates. C. Construct project and visually (photo) document progress. The Consultant shall carry out construction of project components. The Consultant shall periodically photo-document progress at intervals as agreed to at the initial project meeting noted in Task 1 above, and record corresponding field notes. Construction shall consist of, at a minimum: A gravel filled infiltration basin to retain the first 0.75 inch of runoff from the project site and associated piping,parking lot, and landscaping Product(s): Project components constructed. Photo documentation of each project component before, during and upon completion of construction, and corresponding field notes. D. Restore natural areas disturbed by construction activities as required. Product(s): Photo-documentation of restored natural areas with corresponding field notes. E. Report progress using "Summary Sheet Documentation Forms". The Consultant shall provide the Department with written notification of progress on a quarterly basis using"Summary Sheet Documentation Forms". The Contractor shall indicate on page two of the form reasons why any tasks have been delayed, and the anticipated completion dates for the delayed tasks and all remaining tasks, and identification of problems that need to be addressed. Product(s): Completed"Summary Sheet Documentation Forms" and, if any tasks have been delayed, reasons for the delay and anticipated completion dates for the delayed tasks and all remaining tasks. Task 8: Submit as-built plans. The Consultant shall submit to the Department two sets of as-built plans certified by a licensed professional engineer or licensed architect/landscape architect. Product(s): Certified as-built plans. Task 9: Submit"Final Project Summary Report" and "Summary Sheet Documentation Forms". The Contractor shall complete the"Final Project Summary Report",including the "Measurable Results Form", and"Summary Sheet Documentation Forms"and submit these to the Department. The"Final Project Summary Report"including the"Measurable Results Form"shall be completed following instructions in Appendix A-1,Attachment 2. Product(s): Completed"Final Project Summary Report"and"Summary Sheet Documentation Forms". CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT SUMMARY 2003 _ A1990 _ UNRESTRICTED _ CONTINGENCY BALANCE UNRESTRICTED CONTINGENCY 6/25/03 $83.561.00 RESTRICTED CONTINGENCY Salary Increase for Management near retirement Council $5,000.00 Funds for Clerks Office Stipends for new records positions Council $0.00 Funds for layoffs related to 2003 Budget to 2/1/03 Council $34,569.00 Council $0.00 Council $0.00 _ Council $0.00 Council $0.00 Work Environment Task Force Po100900 A1430-5700 Council $22,400.00 BALANCE RESTRICTED CONTINGENCY 6/25/03 61.969.00 BALANCE UNRESTRICTED/RESTRICTED CONTINGENCY 6/25/03 145.530.00 July COUNCIL POSSIBLE RESOLUTIONS: $0.00 $0.00 _ $0.00 $0.00 $0.00 $0.00 -- ----- $0.00 0.00 0.00 Balance Unrestricted Contingency after July Possible Resolutions $83.561.00 CITY OF ITHACA—UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT ACTIVITY 2003 6/25/2003 COUNCIL TYPE OF CONTINGENCY ACCOUNT MONTH AMOUNT CONTINGENCY -----TITLE DESCRIPTION TRANSFERRED TO Jan-03 No Activi Fels-03 No Activi Mar-03 No Activi Apr-03 $3,439.00 UNRESTRICTED To fund repairs to the Alex Haley Pool A7311-5476-1102 $0.00 UNRESTRICTED $0.00 UNRESTRICTED May-03 $3,000.00 UNRESTRICTED To fund citizen Pruners for 2003 A7111-5435 $0.00 $0.00 Jun-03 $1,375.00 RESTRICTED CC To fund stipend for new information management specialist positions/clerks office A1316-5110 $0.00 Jul-03 $0.00 UNRESTRICTED $0.00 UNRESTRICTED $0.00 RESTRICTED $0.00 $0.00 Aug-03 $0.00 UNRESTRICTED $0.00 UNRESTRICTED $0.00 $0.00 $0.00 $0.00 Se p-03 $0.00 Oct-03 $0.00 Nov-03 $0.00 UNRESTRICTED $0.00 RESTRICTED Council $0.00 RESTRICTED $0.00 RESTRICTED Council $0.00 $0.00 Dec-03 $0.00 RESTRICTED Council _ $0.00 RESTRICTED Council $0.00 SUMMARY AMOUNT UNRESTRICTED CONTINGENCY $6,439.00 RESTRICTED CONTINGENCY JL375.00 TOTAL City of Ithaca Summary of Bond Authorizations January 2003-December 2003 203 6/25/2003 New Issues: Council Authorization Project Date # Description Amount Status Amt to issue 2/5/2003 386 Commons Improvements $ 236,221.00 issue $ 236,221.00 To replace exisiting lighting on the Commons by amending project#386. 2/6/2003 446 Cayuga Green Design and Study $ 400,000.00 issue $ 400,000.00 To amend cp 446 for additional design for Cayuga Green Project To be reimbursed by developer. Last issued January 2003. 4/2/2003 463 Clinton and Cayuga Intersection Improvements $ 101,000.00 issue $ 101,000.00 To amend project 463 for construction and traffic signal improvements to intersection at clinton and cayuga streets in city. Last issue January 2003 4/2/2003 445 Cass Park Water Front Trail $ 677,724.00 issue $ 100,000.00 To amend cp 445 for phase 2 construction of water front trail. To be partially reimbursed by state funds. City to pay only$189,420. 5/7/2003 409J IAWWTP Tertiary Phosphorus Removal Upgrade $ 2,351,723.00 issue $ - To upgrade phosphorus removal system at the IAWWTP. Includes construction and installation of equipment.Federal State reimbursement,city cost$768,096 5/7/2003 460 Stewart Avenue Bridge over Fall Creek Rehab. $ 1,930,000.00 issue $1,930,000.00 To amend cp#460 for the reconstruction of the bridge in the city First issue August 2002. Federal/State Reimbursement,city share$138,700. 5/7/2003 425 Traffic Signal Improvements $ 582,000.00 issue $ 582,000.00 To amend cp 425 for additional traffic signal improvements in the city Federal/State Reimbursement,city ahare$35,600 11/6/2002 Budget Neighborhood Master Plan $ - issue $ - City of Ithaca Page 1 City of Ithaca Summary of Bond Authorizations January 2003-December 2003 2003 6/25/2003 New Issues: Council Authorization Project Date # Description Amount Status Amt to issue To design and prepare a neighborhood master plan for various city neighborhoods. 11/20/2002 Cayuga Green Design and Study To fund additional design and construction docume $ - issue $ - Amending current project previously authoized at$545,000 12/5/2001 447 Southwest Improvements Spencer Street/Plain Street $ 2,770,000.00 $2,770,000.00 To fund the Reconstruction of Spencer Street,issued$300,000 in August 2002 issue. 12/5/2001 450 Southwest Area Imp.Rt. 13 Widening/Taug.Blvd Est. $ 1,492,000.00 issue a $1,492,000.00 To fund various street and road improvements in the Benefit remaining Assessment District located in the Southwest area of the city. This relates to the following projects of the six point plan: Route 13 Widening to 5 lanes$1,767,000 Taughannock Blvd Extension and bridge$7,513,250 Totals $ 10,540,668.00 $7,611,221.00 General Fund $ 7,611,221.00 Solid Waste $ - Water $ - Sewer $ - $ 7,611,221.00 City of Ithaca Page 2 06/24/2003 02:43 FAX 60727455005 TOMP CO PURCHASING 0001 ...v..v`aca.awn. �w'�awi'.iTi>.i�i�+ir+A\�Vini�v...'•+..vow'•:.i=Y�i�ae.a'wS..v.tiV,v. ��.�> a.aM.fWl���tiav`SnF. �c.w.�. .......�....... .��.�.....�..,...�.�..... C p RECEIVED STATE OF NEW YORK Co v 2 ' `3 U_E DEPARTMENT OF TAXATION AND FINANCE W.A.HARRIMAN CAMPUS ALBANY.NY 12227 June 6,2003 This letter is to advise you that every locality that imposes local sales and use taxes(sales tax)must make two important decisions concerning those taxes by July 18,2003. These decisions are required as a result of recently enacted legislation. The legislation ended the State and any local exemption for clothing and footwear costing less than$110 per item of clothing or pair of footwear effective June 1, 2003. One decision concerns whether the locality wants to exempt such clothing and footwear from tax for sales occurring on or after June 1, 2004. Even though a locality may have previously enacted a LOCAL exemption for sales of clothing and footwear, it will not have a local exemption for sales of such clothing and footwear on and after June 1, 2004 unless it specifically provides for the exemption by July 18,2003. The other decision concerns whether the locality wants to exempt such clothing and footwear from tax during the two temporary week-long exemption periods. The two temporary week-long exemption periods are August 26,2003—September 1,2003 (Labor Day) and January 26, 2004—February 1,2004. A locality will not have a local exemption for sales of such clothing and footwear during these periods unless it specifically provides for such exemptions by July 18,2003. We have enclosed information explaining your local options together with model enactments for a locality to use to provide the exemptions authorized by the legislation. 06/24/03 TUE 14:51 lTX/RX NO 59041 2 001 06/24/2003 02:43 FAX 6072745505 TOMP CO PURCHASING 16 002 TO COUNTIES AND CITIES WHICH IMPOSE SALES AND COMPENSATING USE TAXES: Clothing and footwear exemptions from State and local sales and compensating use taxes ended effective June 1, 2003. There will be two temporary, seven-day exemption periods from State taxes from August 26- September 1,2003,and from January 26 - February 1, 2004. The State's permanent exemption will resume on June 1,2004. Enclosed are four model enactments for a county or city to make choices about these exemptions. The instructions for each model are found on its reverse side. The law provides that a locality which had the permanent exemption in effect until June 1,2003, must indicate whether or not it wants to elect the two temporary exemption periods(it cannot elect or reject only one). If a locality which imposes sales and use taxes,whether or not it had the permanent exemption in effect until June 1, 2003,wants to elect the two temporary exemption periods (it cannot elect only one), but not the permanent exemption, it should adopt Model A. If a locality wants to indicate affirmatively that it does not want the temporary exemptions(or the permanent exemption), it should adopt Model B. If a Iocality does not adopt Model B(or any other model), it will be presumed that it does not want the temporary exemptions. If a locality wants to elect the two temporary exemption periods and also elect the permanent exemption effective June 1, 2004, it should adopt Model C. Otherwise,any election of the permanent exemption after July 18, 2003, could not take effect earlier than March 1,2005. Finally, if a locality had the permanent exemption in effect until June 1,2003,and it does not want to provide the two temporary exemptions in 2003- 04 but it does want to provide the permanent exemption effective June 1, 2004, it must adopt Model D;otherwise, it cannot have the permanent exemption take effect earlier than March 1, 2005. The deadline to adopt any of the enactments and to mail a certified copy of the enactment to the Commissioner of Taxation and Finance is July 18, 2003. The deadline cannot be extended. If a locality does not adopt any enactment by July 18, 2003,the 2003-04 temporary exemptions will not apply and the permanent exemption will not take effect June 1, 2004. In that case,the next available date for the permanent exemption to take effect would be March 1, 2005_ Please review the following chart as an aid in deciding which model, if any,you wish to adopt If you have any questions,please call Patricia Ahasic Pinto or Bruce Kastor in the Office of Counsel at(518)457-2153. Model Temporary Permanent Exemption Exemptions(2003-04) 6/1/04 A(for use by any locality) Yes No(silent) B(for use by any locality) No No (silent) C(for use by any locality) Yes Yes D(for use only by a locality No Yes which had permanent exemption in effect until 6/1/03) 06/24/03 TUE 14:51 [TX/RX NO 59041 002 06/24/2003 02:44 FAX 6072745505 TOMP CO PURCHASING 21003 RESOLUTION NO. ELECTING TEMPORARY EXEMPTIONS FROM SALES AND COMPENSATING USE TAXES FOR RECEIPTS FROM RETAIL SALES OF, AND CONSIDERATION GIVEN OR CONTRACTED TO BE GIVEN FOR, CERTAIN CLOTHING AND FOOTWEAR_ RESOLVED, That it be enacted by the Tompkins County Legislature as follows: Section One: Section six of Resolution No. 256 A of 1966, as amended, is amended by adding a new subdivision f to read as follows: f. Receipts from sales of an consideration given or contracted to be given for purchases of clothing and footwear exempt from state sales and compensating use taxes pursuant to paragraph (30) of subdivision (a) of section 1115 of the New York Tax Law during the periods commencing August 26, 2003, and ending September 1, 2003, and commencing January 26, 2004, and ending February 1, 2004, shall also be exempt during such periods from sales and compensating use taxes imposed by this resolution_ Section Two: This resolution shall take effect June 1, 2003, and shall apply during the applicable exemption periods in accordance with the applicable transitional provisions of Article 29 of the New York Tax Law; provided that this resolution and subdivision f of section 6 of Resolution No. 256 A of 1966, as added by section one of this resolution shall expire May 31, 2004 and be deemed repealed. 06/24/03 TUE 14:51 [TX/RX NO 59041 1x003 MODEL B RESOLUTION' of the Legislature'- of the county' of 4, not electing temporary exemptions from sales and compensating use taxes for receipts from retail sales of, and consideration given or contracted to be given for, certain clothing and footwear. Be it enacted by the legislature' of the county' of 4 , as follows: SECTION 1. Section six of Resolution'No. 6, of 6, as amended', is amended by adding a new subdivision(____)'to read as follows: ( )'Receipts from sales of and consideration given or contracted to be given for purchases of clothing and footwear exempt from state sales and compensating use taxes pursuant to paragraph(30) of subdivision(a)of section 1115 of the New York Tax Law during the periods commencing August 26, 2003, and ending September 1, 2003, and commencing January 26, 2004, and ending February 1, 2004, shall not be exempt from sales and compensating use taxes imposed by this resolutions. SECTION 2. This resolution' shall take effect June 1, 20039, and shall apply in accordance with the applicable transitional provisions of Article 29 of the New York Tax Law;provided that this resolution' and subdivision of section 6 of Resolutions No. 6 of 6, as added by section one of this resolution', shall expire May 31, 2004, and be deemed repealed. 'Substitute the term"local law"or"ordinance"for the term"resolution"if the local legislative body is to pass a local law or an ordinance rather than a resolution. 2Insert proper title of legislative body. 'Insert correct designation of county or city. 4Insert name-of county or city. 5Substitute the term"local law"or"ordinance"for the term"resolution"if the locality's sales tax enactment being amended is a local law or an ordinance rather than a resolution. Please note that a local law can only be amended by local law;an ordinance can be amended by ordinance or local law; and a resolution can be amended by local law,ordinance or resolution. 6Insert the identifying number and year of the locality's original sales tax enactment being amended. 'Retain this phrase if the enactment being amended has been previously amended. $Inert the next letter following the latest subdivision of section 6 of the locality's sales tax enactment. 971his June 1,2003,effective date is intentional and should not be changed,even though the locality will enact it after June 1,2003. Model B NON-ELECTION OF TEMPORARY CLOTHING/FOOTWEAR EXEMPTIONS(2003-04) (AND NO PERMANENT EXEMPTION EFFECTIVE JUNE 1,2004) The attached Model Local Law/Ordinance/Resolution has been prepared by the Commissioner of Taxation and Finance,pursuant to section 1257 of the Tax Law, for use by a city of less than one million or a county which does not want to elect the two seven-day exemption periods in 2003-04 or the permanent exemption effective June 1, 2004, for certain clothing and footwear, from its sales and compensating use taxes. If a locality does not want to elect the temporary exemptions, its choice will apply to both periods- it cannot elect or reject only one. If a locality which had the permanent exemption in effect until June 1, 2003, does not want to elect the temporary exemptions but does want to elect the permanent exemption effective June 1, 2004, it should use Model D. Please note that, in order to elect the permanent exemption effective June 1, 2004,the locality must make such election by July 18, 2003; otherwise the permanent exemption cannot take effect until March 1, 2005. In order for a locality's enactment to be effective, the locality must send a certified copy of its enactment by certified or registered mail to the Commissioner of Taxation and Finance by July 18, 2003. This deadline cannot be extended. The certified or re isg tered mailing requirement is statutory and cannot be waived. First class mail, facsimile(fax)transmission, and delivery in person or by private delivery service will not satisfy the statutory mailing requirement. Certified copies of the enactment must also be filed with the Secretary of State, State Comptroller and the county or city clerk, as the case may be, within five days of enactment,pursuant to section 1210(e) of the Tax Law, in order for the enactment to be effective. Send the certified copy,by certified or registered mail,postmarked no later than July 18, 2003,to: Barbara G. Billet Deputy Commissioner and Counsel New York State Department of Taxation and Finance Building 9,Room 223 State Office Campus Albany,NY 12227. Please also note that, if a county or city within the Metropolitan Commuter Transportation District (MCTD) enacts the temporary exemptions or the permanent exemption, such exemptions would also automatically apply to the one-quarter percent rate of State sales and compensating use taxes imposed by section 1109 of the Tax Law in the portion of the MCTD in such county or city. Pursuant to section 1109(g), such locality would then be required to pay(on a monthly basis in the case of the permanent exemption)to the State Comptroller, for the benefit of the Mass Transportation Operating Assistance Fund, an amount equal to one-half of the one-quarter percent rate of taxes on such clothing and footwear foregone by the MCTD, as certified to the Comptroller by the Commissioner of Taxation and Finance. MODEL C RESOLUTION' of the Legislature' of the county'of 4, electing temporary exemptions and also a permanent exemption from sales and compensating use taxes for receipts from retail sales of, and consideration given or contracted to be given for, certain clothing and footwear. Be it enacted by the legislature' of the county' of ° , as follows: SECTION 1. Section six of Resolutions No. 6, of 6, as amended', is amended by adding a new subdivision(____)'to read as follows: )'Receipts from sales of and consideration given or contracted to be given for purchases of clothing and footwear exempt from state sales and compensating use :axes pursuant to paragraph(30) of subdivision(a)of section 1115 of the New York Tax Law during the periods commencing August 26, 2003, and ending September 1, 2003, and commencing January 26, 2004,and ending February 1, 2004, shall also be exempt during such periods from sales and compensating use taxes imposed by this- resolutions. SECTION 2. Section six of Resolutions No. 6, of 6, as amended', is amended by adding a new subdivision(___)'to read as follows: )' Receipts from sales of and consideration given or contracted to be given for purchases of clothing and footwear exempt from state sales and compensating use taxes pursuant to paragraph(30) of subdivision(a) of section 1115 of the New York Tax Law shall also be exempt from sales and compensating use taxes imposed by this resolutions. SECTION 3. This resolution' shall take effect June 1, 200310,provided that section one of this resolution' shall apply during the applicable exemption periods in accordance with the applicable transitional provisions of Article 29 of the New York Tax Law and that section one of this resolution' and subdivision( )8 of section 6 of Resolutions No. 6 of 6, as added by section one of this resolution', shall expire May 31, 2004, and be deemed repealed; and provided, further,however, that section two of this resolution' shall take effect June 1,2004, and shall apply on and after that date in accordance with the applicable transitional provisions of Article 29 of the New York Tax Law. 'Substitute the term"local law"or"ordinance"for the term"resolution"if the local legislative body is to pass a local law or an ordinance rather than a resolution. 'Insert proper title of legislative body. 3Insert correct designation of county or city. 4Insert name of county or city. 5uubstitute the term"local law"or"ordinance"for the term"resolution"if the locality's sales tax enactment being amended is a local law or an ordinance rather than a resolution. Please note that a local law can only be amended by local law;an ordinance can be amended by ordinance or local law; and a resolution can be amended by local law,ordinance or resolution. 6Insert the identifying number and year of the locality's original sales tax enactment being amended. 'Retain this phrase if the enactment being amended has been previously amended. 8Insert the next letter following the latest subdivision of section 6 of the locality's sales tax enactment. 9Insert the same letter inserted pursuant to Note No. 8. 10I'his June 1,2003,effective date is intentional and should not be changed,even though the locality will enact it after June 1, 2003. Model C ELECTION OF BOTH TEMPORARY CLOTHING/FOOTWEAR EXEMPTIONS (2003-04) AND ALSO THE PERMANENT EXEMPTION EFFECTIVE JUNE 1,2004 The attached Model Local Law/Ordinance/Resolution has been prepared by the Commissioner of Taxation and Finance,pursuant to section 1257 of the Tax Law, for use by any city of less than one million or any county to elect both the two seven-day exemption periods in 2003-04 and also the permanent exemption effective June 1, 2004, for certain clothing and footwear, from its sales and compensating use taxes. Please note: if a locality had the permanent exemption in effect until June 1, 2003, and it wants the permanent exemption to resume on June 1, 2004, it must elect the permanent exemption and, at the same time, also either elect the temporary exemptions using this Model C or affirmatively reject the temporary exemptions using Model D. If a locality wants to elect the temporary exemptions, it must elect both periods- it cannot elect only one. If a locality wants to elect the temporary exemptions,but not the permanent exemption effective June 1, 2004, it should use Model A. Please also note that, in order to elect the permanent exemption effective June 1, 2004, a locality must enact the appropriate model by July 18, 2003; otherwise the permanent exemption cannot take effect earlier than March 1, 2005. In order for a locality's enactment to be effective,the locality must send a certified copy of its enactment by certified or registered mail to the Commissioner of Taxation and Finance by July 18, 2003. This deadline cannot be extended. The certified or registered mailing requirement is statutory and cannot be waived. First class mail, facsimile(fax)transmission, and delivery in person or by private delivery service will not satisfy the statutory mailing requirement. Certified copies of the enactment must also be filed with the Secretary of State, State Comptroller and the county or city clerk, as the case may be, within five days of enactment,pursuant to section 1210(e) of the Tax Law, in order for the enactment to be effective. Send the certified copy,by certified or registered mail,postmarked no later than July 18, 2003,to: Barbara G. Billet Deputy Commissioner and Counsel New York State Department of Taxation and Finance Building 9, Room 223 State Office Campus Albany,NY 12227. Please also note that, if a county or city within the Metropolitan Commuter Transportation District (MCTD)enacts the temporary exemptions or the permanent exemption, such exemptions would also automatically apply to the one-quarter percent rate of State sales and compensating use taxes imposed by section 1109 of the Tax Law in the portion of the MCTD in such county or city. Pursuant to section 1109(g), such locality would then be required to pay (on a monthly basis in the case of the permanent exemption) to the State Comptroller, for the benefit of the Mass Transportation Operating Assistance Fund, an amount equal to one-half of the one-quarter percent rate of taxes on such clothing and footwear foregone by the MCTD, as certified to the Comptroller by the Commissioner of Taxation and Finance. MODEL D RESOLUTION' of the Legislature'of the county' of 4, not electing temporary exemptions but electing the permanent exemption from sales and compensating use taxes for receipts from retail sales of, and consideration given or contracted to be given for, certain clothing and footwear. Be it enacted by the legislature'` of the county'of ' , as follows: SECTION 1. Section six of Resolutions No. 6, of 6, as amended', is amended by adding a new subdivision (_)8 to read as follows: (_)8 Receipts from sales of and consideratipn given or contracted to be given for purchases of clothing and footwear exempt from state sales and compensating use taxes pursuant to paragraph (30) of subdivision (a) of section 1115 of the New York Tax Law during the periods commencing August 26, 2003, and ending September 1, 2003, and commencing January 26, 2004, and ending February 1, 2004, shall not be exempt during such periods from sales and compensating use taxes imposed by this resolutions. SECTION 2. Section six of Resolutions No. 6, of 6, as amended', is amended by adding a new subdivision (-)9 to read as follows: (_)9 Receipts from sales of and consideration given or contracted to be given for purchases of clothing and footwear exempt from state sales and compensating use taxes pursuant to paragraph (30) of subdivision (a) of section 1115 of the New York Tax Law shall also be exempt from sales and compensating use taxes imposed by this resolutions. SECTION 3. This resolution' shall take effect June 1, 200310,provided that section one of this resolution' shall apply during the applicable exemption periods in accordance with the applicable transitional provisions of Article 29 of the New York Tax Law and that section one of this resolution' and subdivision (_)8 of section 6 of Resolutions No. 6 of 6, as added by section one of this resolution', shall expire May 31, 2004, and be deemed repealed; and provided, further, however, that section two of this resolution' shall take effect June 1, 2004, and shall apply on and after that date in accordance with the applicable transitional provisions of Article 29 of the New York Tax Law. 'Substitute the term"local law"or"ordinance"for the term"resolution"if the local legislative body is to pass a local law or an ordinance rather than a resolution. 2Insert proper title of legislative body. 'Insert correct designation of county or city. 4Insert name of county or city. 5Substitute the term"local law"or"ordinance"for the term"resolution"if the locality's sales tax enactment being amended is a local law or an ordinance rather than a resolution. Please note that a local law can only be amended by local law;an ordinance can be amended by ordinance or local law; and a resolution can be amended by local law, ordinance or resolution. 61nsert the identifying number and year of the locality's original sales tax enactment being amended. 'Retain this phrase if the enactment being amended has been previously amended. 8Insert the next letter following the latest subdivision of section 6 of the locality's sales tax enactment. 9Insert the same letter inserted pursuant to Note No. 8. 10This June 1, 2003,effective date is intentional and should not be changed,even though the locality will enact it after June 1, 2003. Model D ELECTION OF PERMANENT CLOTHING/FOOTWEAR EXEMPTION AND NON-ELECTION OF TEMPORARY (2003-04) CLOTHING/FOOTWEAR EXEMPTIONS The attached Model Local Law/Ordinance/Resolution has been prepared by the Commissioner of Taxation and Finance,pursuant to section 1257 of the Tax Law, for use only by a city of less than one million or a county,which had the permanent exemption in effect until June 1, 2003, if it wants to elect the permanent exemption to resume effective June 1, 2004, but does not want to elect the two seven-day exemption periods in 2003-04, for certain clothing and footwear, from its local sales and compensating use taxes. Please note that a locality which had the permanent exemption in effect until June 1,2003, and wants it to resume on June 1, 2004, must re-elect the permanent exemption by July 18, 2003, and, at the same time, also either not elect(using this Model D) or elect(using Model C)the temporary exemptions; otherwise the permanent exemption cannot take effect earlier than March 1,2005. Please also note if a locality chooses not to elect the temporary exemption periods, its choice will apply to both periods- it cannot elect one and reject the other. In order for a locality's enactment to be effective, the locality must send a certified copy of its enactment by certified or registered mail to the Commissioner of Taxation and Finance by July 18, 2003. This deadline cannot be extended. The certified or registered mailing requirement is statutory and cannot be waived. First class mail, facsimile (fax)transmission, and delivery in person or by private delivery service will not satisfy the statutory mailing requirement. Certified copies of the enactment must also be filed with the Secretary of State, State Comptroller and the county or city clerk, as the case may be, within five days of enactment,pursuant to section 1210(e) of the Tax Law, in order for the enactment to be effective. Send the certified copy,by certified or registered mail,postmarked no later than July 18, 2003,to: Barbara G. Billet Deputy Commissioner and Counsel New York State Department of Taxation and Finance Building 9, Room 223 State Office Campus Albany,NY 12227. Please also note that, if a county or city within the Metropolitan Commuter Transportation District (MCTD)enacts the temporary exemptions or the permanent exemption, such exemptions would also automatically apply to the one-quarter percent rate of State sales and compensating use taxes imposed by section 1109 of the Tax Law in the portion of the MCTD in such county or city. Pursuant to section 1109(g), such locality would then be required to pay (on a monthly basis in the case of the permanent exemption)to the State Comptroller, for the benefit of the Mass Transportation Operating Assistance Fund, an amount equal to one-half of the one-quarter percent rate of taxes on such clothing and footwear foregone by the MCTD, as certified to the Comptroller by the Commissioner of Taxation and Finance. I Finance/Controller - Request to Approve Civil Service Agreement for the year 2003 RESOLVED, That the Mayor and City Clerk be authorized and directed to execute an agreement between the City of Ithaca and the Ithaca City School District for performance of services by the City in connection with Civil Service matters for the period July 1, 2003 to June 30, 2004, in the amount of $39, 920 . 00, payable to the City of Ithaca on or before November 1, 2003 . _ 2002 AGREEMENT FOR PRORATING OF EXPENSES OF THE CITY CIVIL SERVICE COMMISSION FOR THE HANDLING OF THE RECORDS, EXAMINATIONS, ETC., OF THE CIVIL SERVICE EMPLOYEES OF THE ITHACA CITY SCHOOL DISTRICT EMPLOYEE NUMBER AMOUNT ITHACA CITY SCHOOL DISTRICT 465 52.90% CITY OF ITHACA 414 47.10% 879 100.00% 2002 CIVIL SERVICE EXPENSES SALARY: $48,363 FRINGE BENEFITS: SOCIAL SECURITY/MED.$48,363 * 7.65% $3,700 RETIREMENT $48,363 * 1.0% $484 DAYCARE $1,013 WORKERS COMP. $48,363 * .66 $319 HEALTH/DENTAL INSURANCE 15,816 $11,332 TELEPHONE ($2,002 * 25% OF TOTAL EXPENDITURES) $501 SUPPLIES ($19,708 *25% OF TOTAL EXPENDITURES) $4,927 ADVERTISING ($29,234 * 25% OF TOTAL EXPENDITURES) $7,309 EQUIPMENT/EQUIP. MAINT. ($12,124 *25% OF TOTAL EXPENDITURES) 12,031 TOTALEXPENSES 7 4 SCHOOL DISTRICT ($75,463 * 52.90%) $39,920 CITY OF ITHACA ($75,463 *47.10%) 35 542 TOTAL $75,463 CITY OF ITHACA--6/18/03--Civilserviceagree Finance/Controller - Request to Approve Civil Service Agreement for the year 2003 RESOLVED, That the Mayor and City Clerk be authorized and directed to execute an agreement between the City of Ithaca and the Ithaca City School District for performance of services by the City in connection with Civil Service matters for the period July 1, 2003 to June 30, 2004, in the amount of $39, 920 . 00, payable to the City of Ithaca on or before November 1, 2003 . AGREEMENT THIS AGREEMENT made the 1st day of July, 2003 , by and between the CITY OF ITHACA, a municipal corporation of the State of New York, hereinafter referred to as the "City" , party of the first part, and CITY SCHOOL DISTRICT, CITY OF ITHACA, a municipal corporation of the State of New York, hereinafter referred to as the "School District" , party of the second part. WITNESSETH: WHEREAS, the Board of Education of the School District desires to enter into a contract with the City for the performance by the City of certain services, to avoid duplication and unnecessary expense, particularly services in connection with Civil Service matters on behalf of the School District, pursuant to Section 2503 , subparagraph 16, of the New York Education Law, and WHEREAS, the total number of classified Civil Service employees on the payrolls of the City and the City School District for the final payroll period in December, 2002 , was 879, and WHEREAS, the actual annual expenditures for the Civil Service Commission of the City of Ithaca for the 2002 fiscal year of the City was $75, 463 ; NOW, THEREFORE, the parties hereto agree as follows : 1 . That for the services rendered and to be rendered by the City for the School District during the School District fiscal year, which is July 1, 2003 through June 30, 2004, the School District shall pay to the City a lump sum of $39, 920, payable on or before November 1, 2003 . 2 . In consideration of such payment, the City agrees: (a) to furnish the School District the part-time services of the Civil Service Commission of the City of Ithaca and the members of its staff, and the City Clerk and the members of her staff; and (b) to handle the records and perform any other necessary Civil Service services relating to Board of Education employees in the classified service, including examinations and tests when required. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF ITHACA By. Mayor ATTEST: City Clerk CITY SCHOOL DISTRICT CITY OF ITHACA, NEW YORK By: Assistant Superintendent ATTEST: School District Clerk 2002 AGREEMENT FOR PRORATING OF EXPENSES OF THE CITY CIVIL SERVICE COMMISSION FOR THE HANDLING OF THE RECORDS, EXAMINATIONS, ETC., OF THE CIVIL SERVICE EMPLOYEES OF THE ITHACA CITY SCHOOL DISTRICT EMPLOYEE NUMBER AMOUNT ITHACA CITY SCHOOL DISTRICT 465 52.90% CITY OF ITHACA 414 47.10% 879 100.00% 2002 CIVIL SERVICE EXPENSES SALARY: $48,363 FRINGE BENEFITS: SOCIAL SECURITY/MED.$48,363 * 7.65% $3,700 RETIREMENT $48,363 * 1.0% $484 DAYCARE $1,013 WORKERS COMP. 1$48,363 * .66 $319 HEALTH/DENTAL INSURANCE J5.816 $11,332 TELEPHONE ($2,002 * 25% OF TOTAL EXPENDITURES) $501 SUPPLIES ($19,708 * 25% OF TOTAL EXPENDITURES) $4,927 ADVERTISING ($29,234 * 25% OF TOTAL EXPENDITURES) $7,309 EQUIPMENT/EQUIP. MAINT. ($12,124 * 25% OF TOTAL EXPENDITURES) 1 3 031 TOTALEXPENSES SCHOOL DISTRICT ($75,463 * 52.90%) $39,920 CITY OF ITHACA ($75,463 *47.10%) $35,542 TOTAL 7 4 CITY OF ITHACA--6/18/03--Civilserviceagree