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HomeMy WebLinkAbout01-11-12 Board of Public Works Meeting AgendaA meeting of the Board of Public Works will be held on Wednesday, January 11, 2012, at 4:45 p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca, New York. - 11; rIt-RIfIr � 10, - I I [,!Mal I I L-71r, I I LOW vows-0; 14 M1 I � WJ SM14M so 8. VOTING ITEMS 8.1 Buildings, Properties, Refuse and Transit (15 min.) ♦ Recommendations to Divest Unused City Property, Part 4 — Resolutions 8.5 Water and Sewer A. Resolution to Amend Addendum V, Contract for Services Between City of Ithaca and O'Brien and Gere Engineers for City of Ithaca Water Supply Project 9. DISCUSSION ITEMS (30 min.) 9.1 Appeal of Sidewalk Assessment for 105-107 Elmwood Avenue 9.2 Appeal of Sidewalk Assessment for 401 Columbia Street 9.3 Appeal of License Fee for 339 Elmira Road (Old Salvation Army site) 9.4 Appeal of License Fee for 210 Hancock Street (Old P&C Store) 9.5 Appeal of License Fee for 344 Elmira Road (Garcia's Restaurant) 10. New Business 11. Adiournment If you have e disability that will require special omangen1en1atobenladeinorderforyoutofu|k/ participate in the meeting, please contact the City Clerk atS07-274-650et least 48hours before the meeting. The Board of Public Works meets on the second, third and fourth Wednesdays of the months at 4:45 p.m. All meetings are voting meetings, opening with e public comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made hx the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited hoattend. 8.11A Recommendation to Divest Unused City Property, Part 4— Resolutions The materials for this topic were distributed in the agenda packet for December 21, 2011. Please bring this packet with you. Now that we have started this undertaking, it might be useful to sit with the Planning Board which will also provide input to Council, as well as interested Council and Parks Committee members to discuss the kind of information, and the ranking of values that might be applied to these recommendations and ultimately to decisions concerning the disposal of land. This would help staff prepare material for the board's consideration. Staff had provided review material and recommendations f or your consideration in the November 16, 2011, meeting agenda. Please bring that agenda with you! We have been carrying these items for several weeks so I am hoping we will work through them and provide an answer to the property owners and to the City Chamberlain, who is trying • collect the bills. The related review materials are in the agenda packages for November 16, 2011 and December 21, 2011. If you need new copies, please contact us early so we can E eliver them to you prior to the meeting. V'ALLiPVVtj 'fjou' -P.E. 'Skperwtev�dev�t of T>L'CU�c wows jcm,vclr� 0, 2.012 Page 3 I:Mle IMM, WHEREAS, the City of Ithaca owns parcel 68.-2-9.2, located on the south side of the 700 block of East Seneca Street, and 3 onea �Falc ,2cquire green space, and WHEREAS, the aforementioned parcel has not been developed or maintained or designated as park, and WHEREAS, continued City ownership of this parcel represents a liability and requires that the City incur expense for maintenance and upkeep without the generation of revenue (e.g., in the form of property taxes) or enjoyment, now therefore be it 11 �ifi - N RESOLVED, That the Board of Public Works hereby recommends that the Common Council consider sale of parcel 68.-2-9.2 located on the south side of the 700 block of Ease Seneca Street, unless its continued ownership by the City is needed in order to serve a non-public works function or purpose. Page 4 ir 5411111T 174-73'o: e R��O WHEREAS, the Board of Public Works passed a resolution on December 16, 2009, authorizing an expenditure of an amount not to exceed $375,000 for preliminary design services • carry the water supply project to the approximately 30% design point as outlined in O'Brien and Gere's letter proposal of December 11, 2009, and WHEREAS, the work has taken longer due to an emergency project to clear the raw water intake as well as coordination efforts with related engineering work undertaken to meet New York State Department of Environmental Conservation deadlines for reports • the stability and safety of the city's water supply dam on Six Mile Creek, and WHEREAS, these additional efforts are outlined in O'Brien and Gere's budget update letter dated November 22, 2011, recommending an amendment to the budget and scope of work for Addendum V, and this amendment is recommended by staff, now therefore be it RESOLVED, That the Board of Public Works hereby authorizes an amendment to Addendum V of the Contract for Services between the City of Ithaca and O'Brien and Gere Engineers which incorporates the change in budget to raise the not-to-exceed figure from $375,000 to $475,000, and amends the scope of services to incorporate the services outlined in O'Brien and Gere's letter dated November 22, 2011, which generally consists of: r- 2 rZT.1 Mal I rpa- RI Improved interconnection with the Southern Cayuga Lake Intermunicipal Water Commission's transmission main IBM= - mt yr.-MIT-01 wit RRIV-11 11111M IM3 M1- !2111111111�� E;1111�1111 1�!Illiri Pill ill 1111 011 1) MY Page 5 November 22, 2011 Mr. William Gray, P.E., Superintendent City of Ithaca Department of Public Works City Hall, 2nd Floor 108 East Green Street Ithaca, NY 14850 RE: Budget Update for City of Ithaca Water Supply Project FILE: 1598/457A? (PDS No. 243351 Dear Mr. Gray: In December 2009, the City Board of Public Works authorized an interim amount of $375,000 for the design development of the proposed water supply system improvements with the anticipation that these funds would be sufficient to complete the thirty percent (30 %) design submittal and site plan approval. O'Brien & Gere is nearing completion of this design development phase including initiation of the site plan review process. The available funds in our interim authorization are exhausted as a result of the need to address the emergency dredging of material near the intake and several other unanticipated conditions including: Evaluation of a cofferdam system to facilitate dredging upstream of the Sixty -Foot Dam concurrently with dam safety improvements and gatehouse repairs. Coordination with the NYSDEC to compete emergency dredging near the existing gatehouse. Incorporation of a new flow regulation and metering building on the SCLIWC interconnection to the water treatment plant clearwell Evaluation of an alternative residual handling technology to mitigate project impacts at Giles Street residual handing site. Evaluation of hydroelectric turbines at the Van Atta Pumping Station. Working in cooperation with the City's project team and in the interest of advancing the project through the site plan review process, O'Brien & Gere has continued to work in anticipation of a future formal authorization. O'Brien & Gere respectfully requests that the City of Ithaca Department of Public Works (DPW) increase our authorized budget for the design development phase by $100,000, from $375,000 to $475,000. This additional authorization will cover our costs incurred to date and provide the funding needed to complete the thirty percent (30 %) design submittal, complete the Water Street facilities site plan approval, and update the project cost estimate. The thirty percent submittal will provide the detail needed to establish firm budgets for remaining engineering services. 333 West Washington Street, PO 4873, Syracuse, NY 13221 -4873 ( p 315 - 956 -6100 1 f 315 -463 -7554 1 www.obg.conn 360' Engineering and Project Delivery Solutions Mr. William Gray, P.E., Superintendent November 22, 2011 Page 2 © 2011 O'Brien & Gere. All Rights Reserved. If you have any questions about this proposal or require additional information, please do not hesitate to contact me. Very truly yours, O'BRIEN &GERE ENGINEERS, INC. _ Richard E. Gel], P.E. Senior Managing Engineer cc: Mr. Robert C. Ganley - O'Brien & Gere 333 West Washington Street, PO 4873, Syracuse, NY 13221 -4873 1 p 315 - 456 -6100 1 f 315 -463 -7554 1 www.obg.com 360' Engineering and Project Delivery Solutions WHEREAS, the prior effort required to convert the Draft Environmental Impact Statement into the Final Environmental Impact Statement, and then support the City's decision-making process in 2009 was greater than that estimated in the 2007 budget for the work, now therefore be it RESOLVED, That the Board of Public Works hereby amends the current budget for Engineering Services during the Scoping and Environmental Review Phase from $701,000 to $791,000, and be it further RESOLVED, That the funds for this work shall be derived from Capital Project 51 Water Treatment Plant Improvements. I Main Motion: A Vote on the Main Motion Resulted as Follows: Aye (5) — Schlather, Tripp, Brock, Wykstra, Jenkins Nay (1) — Peterson Abstentions (0) msa�� Pursuant to a resolution adopted by the Board of Public Works, on December 16, 2009, the Contract (including Addenda I, II, III, and IV) between the City of Ithaca (hereinafter, "City ") and O'Brien & Gere Engineers, Inc. (hereinafter, "Contractor "), originally dated December 9, 2005 (hereinafter, the "Contract "), is hereby amended as follows, by agreement of the parties: 1. TMe Contractor hereby agrees to prop ✓ide to the City ceraun seM ices (beyond those ai_ thorized by the original Contract and the first four addenda thereto), which additional services are more fully described and set forth in a letter - proposal from the Contractor dated December 11, 2009, as supplemented and modified by the letter from the Contractor dated January 11, 2010 (copies of which documents are appended hereto as Exhibit A and incorporated herein by reference). The purpose of Addendum V is to authorize the balance of services summarized in Table 1 of the December 11, 2009, letter which were not already authorized in Addendum IV. It shall be the net effect of Addendum V that the combined work under Addenda IV and V shall be all the work summarized in Table 1 of the December 11, 2009, letter. It is understood by both parities that the $10,000 allowance for "stakeholder meetings," provided for in Addendum IV, is contained in Table 1 and need not be carried as a separate work item, thus lowering the value of Addendum IV from $210,000 to $200,000 once Addendum V is signed. 2. For all of the additional services described in Paragraph 1, above, the City agrees to pay the Contractor, upon receipt of itemized invoices to be submitted by the Contractor on a monthly basis, an amount not to exceed $175,000.00 ($375,000 - $200,000). It should be the net effect of Addendum V that the combined work under Addenda IV and V shall not exceed 3. The Contractor has submitted a new "Anticipated Implementation Schedule" dated March 16, 2010, as a replacement for the schedule dated December 11, 2009, and contained in the contractor's letter of the same date. The City accepts this schedule as the current schedule for the work under Addenda IV and V, with the understanding that both parties will undertake the appropriate effort to maintain this schedule. The new schedule is attached as Exhibit B. 4. In the event that the Contractor determines or has reason to expect that the cost or schedule of the agreed -upon services will or likely may exceed the allowances provided for herein, the Contractor shall inform the City (including the Mayor and the Superintendent of Public Pagel of 2 Works) immediately and in writing (and, in any case, prior to actually incurring any such additional cost). SIGNED: CITY OF ITHACA L'I'm Daniel Cogan, Acting Mayor Date: M 112M City Attorney City Controller Chair, City Administration Committee Date: Date: Date: Page 2 of 2