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Home My WebLink About12-21-11 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS OFFICIAL NOTICE OF REGULAR MEETING A meeting of the Board of Public Works will be held on Wednesday, December 21, 2011, at 4:45 p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca, New York. 1. Additions or Deletions to Agenda Agenda (Items 1 -5: 15 min.) 2. Mayor's Communications 9.2 3. Communications and Hearings from Persons Before the Board 4. Response to the Public Appeal of License Fee for 339 Elmira Road (Old Salvation Army site) 5. Reports Appeal of License Fee for 210 Hancock Street (Old P &C Store) Special Committees of the Board Appeal of License Fee for 344 Elmira Road (Garcia's Restaurant) Council Liaison Board Liaisons Superintendent and Staff Other Department Heads 6. Aooroval of Minutes (5 min 6.1 September 28, 2011, Regular Meeting Minutes 6.2 October 19, 2011, Regular Meeting Minutes 6.3 November 14, 2011, Regular Meeting Minutes 7. Administration and Communications 8. VOTING ITEMS 8.1 Buildings, Properties Refuse and Transit (20 min.) A. Recommendations to Divest Unused City Property, Part 4— Resolutions 8.2 Highways, Streets and Sidewalks A. Appeal of Sidewalk Assessment for 105 Worth Street— Resolution 8.3 Parking and Traffic 8.4 Creeks Bridges and Parks 8.5 Water and Sewer A. Award of Bid for the Annual Chemical Requirements — Resolution 9. DISCUSSION ITEMS (40 min.) 9.1 Appeal of Sidewalk Assessment for 105 -107 Elmwood Avenue 9.2 Appeal of Sidewalk Assessment for 401 Columbia Street 9.3 Appeal of License Fee for 339 Elmira Road (Old Salvation Army site) 9.4 Appeal of License Fee for 210 Hancock Street (Old P &C Store) 9.5 Appeal of License Fee for 344 Elmira Road (Garcia's Restaurant) 10. New Business 11. Adjournment If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607- 274 -6570 at least 48 hours before the meeting. The Board of Public Works meets on the second, third and fourth Wednesdays at the months at 4:45 p.m. All meetings are voting meetings, opening with a public comment period, Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create cornmittee agendas, with the speaker or author invited to attend. Notes for BPW Agenda. December 21. 2011 8.11A Recommendation to Divest Unused City Property, Part 4 —Resolutions This is a corrected resolution which now (I believe) follows the City Attomey's recommended format. included it in the agenda but I was not sure you were ready to reintroduce it, so you may choose to drop it from the agenda for the 21st. It is in y understanding that the property, with others, will be on the Planning Committee's agenda for that same evening. I have had a short discussion with the Planning Director, but we have not settled on any kind of coordinated or combined review of this or similar properties. We will be reviewing our process for considering surplus properties and would appreciate your comments. 8.2A Appeal of Sidewalk Assessment for 105 Worth Street —Resolution This item has now been on several agendas and I would like to close out the issue, to provide closure to the owner who raised the issue, and to Debbie Parsons who is carrying an open and contested bill on the city's books. If you have not done so, please review the sidewalk at this address prior to Wednesday because one of the issues is the quality of the finish and if the work is good enough to warrant payment by the owner. 8.5A Award of Bid for the Annual Chemical Requirements —Resolution A resolution will be provided by staff at the meeting. This is for our annual operating chemicals for the Water Treatment Plant and Wastewater Treatment Plant. 9.1 Appeal of Sidewalk Assessment for 105 -107 Elmwood Avenue 9.2 Appeal of Sidewalk Assessment for 401 Columbia Street 9.3 Appeal of License Fee for 339 Elmira Road (Old Salvation Army site) 9.4 Appeal of License Fee for 210 Hancock Street (Old P&C Store) 9.5 Appeal of License Fee for 344 Elmira Road (Garcia's Restaurant) Staff had provided review material and recommendations for your consideration in the November 16, 2011, meeting agenda. Please bring that agenda with youl Debbie Parsons had provided me a list two months ago of open and contested bills that she was hoping the Board would resolve prior to the end of the year so she could actually close her books. Unpaid bills of this type go on taxes and she prepares tax bills in December for mailing, so she was hoping to know the status of this and similar bills. We have not been able to finish our recent agendas due to the length of discussion some topics engendered. I was hoping that this group of items was similar enough that we could start the discussion and benefit from the overlapping issues. WilLCarwj. gray, P.E. superimtewdfwt of Public Works Deoe ber 15, 2011 Page 2 8.1A Recommendation to Divest Unused City Property, Part 4 —Resolutions Resolution: Parcel 68.-2-9.2 — 700 Block East Seneca Street WHEREAS, the City of Ithaca owns parcel 68.-2-9.2, located on the south side of the 700 block of East Seneca Street, and WHEREAS, the aforementioned parcel was obtained by the City in 1982 as an opportunity to acquire green space, and WHEREAS, the aforementioned parcel has not been developed or maintained or designated as park, and WHEREAS, the Superintendent of Public Works has indicated that this parcel is not currently used in any way for City public works functions or purposes, and that he does not anticipate a need to use this parcel for any such purpose in the foreseeable future, and WHEREAS, continued City ownership of this parcel represents a liability and requires that the City incur expense for maintenance and upkeep without the generation of revenue (e.g., in the form of property taxes) or enjoyment, now therefore be it RESOLVED, That the Board of Public Works hereby determines that the aforementioned property is not needed for City of Ithaca public works purposes, and be it further RESOLVED, That the Board of Public Works hereby recommends that the Common Council consider sale of parcel 68.-2-9.2 located on the south side of the 700 block of Ease Seneca Street, unless its continued ownership by the City is needed in order to serve a non - public works function or purpose. Page 3 8.2A ADDeal of Sidewalk Assessment for 105 Worth Street — Resolution WHEREAS, Robert E Terry, owner of 105 Worth Street, received a 2010 sidewalk assessment for sidewalk work completed adjacent to his property, and WHEREAS, Robert Terry received sidewalk defect notices in 2007, 2008, 2009 and communicated with staff regarding his concerns before and after the work, and WHEREAS, Robert Terry filed a written appeal on 12131/10 asking to remove the 25% surcharge and another written appeal on 4/1 /11 asking for the full assessment to be waived or the sidewalk to be completely replaced, and WHEREAS, staff met with Robert Terry on site, and reviewed information provided by him regarding the appeal, now therefore be it RESOLVED, That the Board of Public Works recognizes that City forces completed the sidewalk replacement work in accordance with City specifications, and be it further RESOLVED, That each protest reason was considered as shown in the Sidewalk Assessment Protest Summary for this address, and be it further RESOLVED, That the Board of Public Works hereby denies the request to revise the sidewalk assessment for 105 Worth Street. Page 4 8.5A Award of Bid for the Annual Chemical Requirements —Resolution WHEREAS, Staff received bids for the 2011 -2012 Chemical Requirements on Tuesday November 22, 2011, and WHEREAS, Based on this information, staff has recommendations for award of bids; now, therefore be it RESOLVED, That the Board of Public Works hereby accepts staffs recommendations to award the 2011 -2012 Chemical Requirements as follows: Chemical Vendor Price leer unit) Primary Coagulant per gal Holland Co. Inc. $1.9221gal Corrosion Inhibitor, per gal Coyne Chemical $8.980Igal Potassium Pennanganale, per lb Surpass Chemical Co. $2.195db Ferrous Chloride, per lb of iron per gal Gulbrandsen Technologies, Inc. $0.342II1bFergal Ferric Chloride, per gal Kemira Water Solutions, Inc. $1.5401gal Gas, Suffur Dodds, per It, Annex Chemical Co. $0.72011b Liquid Sodium Hypochlorite, per gal Bison Laboratories, Inc. $0.730Igal and, be it further RESOLVED, That the Board hereby authorizes the Assistant Superintendent of Public Works for Water and Sewer to enter into agreements (purchase orders) for the bid awards. Page 5 8988888 199 \E\ § !/! _.! ;| ®I |. „! | � !| |\ 9 !! ;g E ■ ■ ■■■■■ !„ !\■ ` )/E Hill ., ■ „ ■. - -- §� \! - 2ME 1. ; . ` ! 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