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HomeMy WebLinkAbout09-21-11 Board of Public Works Meeting AgendaA meeting of the Board of Public Works will be held on Wednesday, September 21, 2011, at 4:45 p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca, New York. 7. Administration and Communications 8.1 Buildings, Properties, Refuse and Transit (10 min.) A. Approval • Contract for Vendor Sales of Trash Tags — Resolution B. Award • Contract for City of Ithaca Solar Thermal Domestic Hot Water Systems for General Construction — Capital Project 758 — Resolution T1. 5 Water and Sewer (5 min.) A. Protest of Water Bill for 127 College Avenue — Resolution 8. DISCUSSION ITEMS (60 min.) 9.1 Finger Lakes Fabricating Parking Lot at Fulton and Court Streets 9.2 Parking on Hector Street 9.3 Parking Regulations on West York Street atHEM..r. If you have B disability that will require special arrangements tObe made iO order for you b]fully participate in the meeting, please COnb][t the [|hv Clerk at 607-274-6570 at least 48 hours before the meeting. The Board of Public Works meets on the second, third and fourth Wednesdays of the months at 4:45 p.m. All meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend. 8.1B Award of Contract for City of Ithaca Solar Thermal Domestic Hot Water Systems for General Construction — Capital Project 758 — Resolution The City will receive bids for this project will be received at 3:00 p.m. September 20, 2011. Attached is a draft copy of the bid award which we hope to replace with an actual award resolution following the bid opening. 8.5A Protest of Water Bill for 127 College Avenue — Resolution A resolution approving the owner's request to expunge the excess billing and to charge a one- year average for the quarter is enclosed for the Board's review. Page 2 the parking lot but did not want to operate it or own it, so they turned it over to the City. T remaining land was sold off. I Mr. Seaney's letter is attached for your review. I will ask Tim to talk with the Planning Office ?.•out parking demand and land use changes in the area. 9.3 Parking Regulations on West York Street Please see Tim Logue's notes concerning the neighborhood's request concerning parkinel vvUL�Pw,j. <fjro , -P.E. ,SL,tperiV,tewAewt of T>ubLCc Works 'Septevv-beK I-c" 2012 Clarion Associates September 19 -22, 2011 Monday, September 19, 2011 4:00 Roger Waldon, Megan, JoAnn Location: JoAnn's Office Tuesday, September 20, 2011 9:10 -9:30 Department Heads 13-minute _presentation Location: 2 "`' Floor Conference Room 10:00 -11:00 Anthony Hopson, Assistant Vice- President Ithaca College Location: JoAnn's Office AND Gary Ferguson, Executive Director Downtown Ithaca Alliance Location: TBD 11:00 -12:00 Mina Amundsen, university Planner Cornell University Location: 3 d Floor Conference Room 12:00 -1:30 Lunch 1:30 Tim Logue & Kent Johnson, Traffic Systems Engineers Fernando de Aragon, Executive Director, Ithaca - Tompkins County Transportation Council Location: Engineering (2 °`' Floor, City Hall) 2:00 -3:00 Philly DeSarno, Deputy Director for Economic Development, City of Ithaca Nels Bohn, Director of Community Development, Ithaca Urban Renewal Agency Bob Sweet, National Development Council Location: Philly's Office 3:00 -4:00 Jean McPheeters, President Tompkins County Chamber of Commerce Location: TBD AND Department of Public Works Confirmed: Tom West, Engineering Possibles: Bill Gray, Superintendent of Public Works Ray Benjamin, Assistant Superintendent, Streets & Facilities Erik Whitney, Assistant Superintendent, Water & Sewer Location: TBD 4:00 -5:00 Sue Ritter, Director of Planning, Town of Ithaca Ed Marx, Director of Planning, Tompkins County 7:00 -8:30 Comprehensive Plan Committee Location: Common Council Chambers Wednesday_, September 21, 2011 9:00 -10:15 Planning Department Staff Meeting Location: Common Council Chambers 10:30 -11:30 Mayor Carolyn Peterson Location: JoAnn's Office 11:30 -1:30 City Tour 1:30 Lunch 3:00 -4:00 Building, Police, Fire Confirmed: Tom Dorman, Deputy Fire Chief Possibles: Tom Parsons, Deputy Fire Chief Ed Vallely, Police Chief Phyllis Radke, Building Commissioner Mike Niechwiadowicz, Deputy Building Commissioner Location: Common Council Chambers AND Dennise Belmaker, Energy Sustainability Project Manager Location: TBD 4:45 -6:00 Board of Public Works 15 Minute Presentation Location: Common Council Chambers 7:00 Planning & Economic Development Committee 30 minutes total.- 13- minute presentation, 13- minute discussionlQ A Location: Common Council Chambers Thursday, September 22, 2011 8:30 -10:00 Ithaca Urban Renewal agency Location: Common Council Chambers Page 5 Schedule B Scope of Work Ithaca Comprehensive Plan Scope of Services B - 1 The Contractor is Clarion Associates. Clarion will provide planning services to the City of Ithaca, New York, for the purpose of preparing a Comprehensive Plan for the City of Ithaca. The scope of services to be performed pursuant to this Agreement is set down below. Clarion Associates will be joined by its affiliate firm McBride Dale Clarion, by the transportation planning firm Martin /Alexiou /Bryson, and by the landscape architecture firm Trowbridge & Wolf. Clarion staff working on the project and involved in site visits will be Roger Waldon, Greg Dale, Leigh Anne King, Shelby Sommer, and Emily Crow. Additional staff may be involved in work and /or site visits as the project proceeds. This project is Phase I of a two -part effort. This Phase I component is to focus on an overall vision, an "umbrella document." Phase II, which will follow (referred to but not part of this Phase I Scope of Services), will involve more detailed neighborhood plans and thematic plans. This Phase I component will set the context for Phase II and implementation actions. This initiative to prepare the Ithaca Comprehensive Plan will have multiple points of focus: examining issues at the local level, the city's relationship to the overall urban area and surrounding institutions of higher education, as well as a future growth strategy that is focused on environmental sustainability, equity, and universal design principles. The Comprehensive Plan will guide future planning and development in areas including, but not limited to, affordable housing, transportation systems, economic development, strengthening neighborhoods, community building, and quality of life enhancement. The Scope of Services for this Phase I project is divided into nine primary tasks with subtasks, and includes project outcomes. The tasks include: Task 1: Project Start -up Task 2: Existing Conditions and Planning Analysis Task 3: Evaluate Environmental /sustainability Strategy Options Task 4: Review and Affirm Values Task 5: Develop Plan Framework Task 6: Prepare Draft Plan with Implementation Strategies Task 7: Preliminary Generic Environmental Impact Statement Task 8: Phase II Groundwork Task 9: Prepare Phase I Plan The new Comprehensive Plan will include attention to sustainability issues to bring those to the forefront of the planning process, addressing the topics of Energy Conservation Measures; Sustainable Development Analysis; and Greenhouse Gas Emission Reduction. Specifically, energy use and conservation strategies, along with strategies to achieve the City's climate protection goals, will be incorporated into Tasks 2, 3, 4, 5, and 6. The concepts and principles of sustainability will be integrated throughout the plan. Ithaca Comprehensive Plan Scope of Services B - 2 Y i Purpose: The Clarion team will work with the Comprehensive Plan Committee and staff to finalize the work program, design a public participation strategy, collect relevant information, and begin to schedule public events and meetings. The Clarion Team will work with the project manager and other key staff throughout the duration of the project to ensure regular coordination. 1.1 Comprehensive. Plan Committee. The Planning and Development Board will appoint a Comprehensive Plan Committee. This committee of 10 -15 people will work with the planning team (staff and Contractors) throughout the duration of the project to provide guidance regarding policy direction and public participation. The committee will include representatives from the city's Common Council, Planning and Development Board, Town and County representatives, representatives from neighborhood and business organizations, and representatives from Cornell University and Ithaca College. The committee will be asked to meet at key points during the project to review products. The committee will be appointed by the end of August, 2011 with its first meeting in late August -early September. The committee will meet every 4 -6 weeks. The role of the committee is to oversee the process, to discuss and review policy issues and recommendations, to provide direction in the formulation of public engagement strategies, to review draft products before general distribution, and to serve as a liaison between staff /contractor work and the community. The Comprehensive Plan Committee will serve under the supervision of the Planning Board. 1.2 Orientation / Refine Work Plan. The Clarion team will attend an orientation meeting with city staff to discuss the work plan, schedule, and public participation strategy. Then, with the project manager, a detailed work plan will be refined, including a schedule for meetings and deadlines, and a coordination process for the project. Existing reports, plans, regulatory information, and digital and hard -copy maps will be assembled by the project manager and other city staff. Current population data, demographic characteristics of residents, and attributes useful in profiling the community will be compiled and provided to the Contractor Team. Focus Group meetings will be scheduled and conducted during this orientation phase to help frame issues to be addressed. One Focus Group will focus on neighborhoods and resident issues. Another group will include merchants and representatives of the development community. These meetings will take place during July, 2011. During this task, needs for additional Focus Group meetings to be held during the course of the project will be identified. A framework and detailed schedule for work on the Comprehensive Plan will be finalized during this first meeting. 1.3 Refine Public Participation Strategy. A public participation strategy will be prepared for the Comprehensive Plan that it is structured to ensure diverse representation from the community and meaningful involvement. The Contractor will work with staff and the Comprehensive Plan Committee to identify key stakeholders in the community (i.e., residents, business leaders, special district representatives, neighborhoods, and others), and identify cost- effective means of communication. The Contractor will also work with staff to Ithaca Comprehensive Plan Scope of Services B - 3 identify opportunities to provide elected officials with updates on the process. General public participation efforts will include the following strategies: Plan Forum - A group of approximately 30 -50 people will be invited to come together at key points in the process (as identified during Task 1.1) as a Plan Forum to review information and offer ideas prior to taking information out into the full Ithaca Community. Representative community groups and organizations working in Ithaca will be invited to participate. Symposium of Ideas - A "Symposium of Ideas" will be hosted shortly after commencement of the project - an evening community event that brings in representatives from cities with characteristics similar to Ithaca to talk about what new initiatives have been successful. The symposium should be held in October, 2011. General Community Workshops /Forums - The project will include community workshops or forums that are designed to engage the full Ithaca community in a dialogue about the future for the community, and respond to different development alternatives in a fun and engaging way. These events will be held twice during the process - a kickoff meeting after initiation of the project (possibly combined with the Symposium of ideas), and a workshop part -way through the project that engages the community in a dialogue about the draft plan. Focus Groups: Additional Focus Groups will be scheduled and conducted, as determined in Task 1.1. Keypad Polling - A keypad polling technology will be used during Plan Forum and major community events to elicit feedback on key ideas, issues, and strategies. The technology includes use of individually -held keypads to offer real -time responses to questions that are addressed to a group, with results instantly displayed to the group. Summary reports of survey sessions will become part of the background information for this project. Community Newsletters - At agreed -upon points in the process, brief newsletters will be prepared by the Contractor and circulated by staff to interested community members to keep them apprised of the process, and offer additional opportunities for engaging in the community dialogue. Website - General planning process information, plan related reports, and update memorandum will be provided to the city for placement on the City's website. Plan Branding - Logo and other graphic materials will be prepared to help brand the plan process, creating a unique identity for the plan. Task 7 Outcomes: Establishment of Comprehensive Plan Committee, Work Program and Schedule, Process for Coordination with City Staff, Kick -off Symposium, Project Logo. Task 1 will be completed by October 31, 2011. Ithaca Comprehensive Plan Scope of Services B - 4 Purpose: The Contractor will identify preliminary issues, and assemble physical map data and other planning influence information that will form the basis for the plan. 2.1 Review Existing Plans and Documents. The team will review existing plans and documents and prepare a brief summary that will inform the Clarion team and the Comprehensive Plan Committee of previous planning efforts and current policies and plans. This will include, but is not limited to: Ithaca, NY: A General Plan; • 2009 Collegetown Urban Plan & Conceptual Design Guidelines; Town of Ithaca Comprehensive Plan (in development); • Ithaca - Tompkins County Transportation Council Long -Range Plan (in development); • 2004 Tompkins County Comprehensive Plan; • 2006 TCAD Economic Development Strategy; • 2010 Downtown Ithaca 2020 Strategic Plan; Staff will provide a full list of plans and will provide copies of plans for review. The summary of existing plans, documents, and data will be completed by the end of August, 2011. 2.2 Identify Preliminary Issues. The Clarion team will work with staff, key stakeholders, and the Comprehensive Plan Committee to build on the targeted issues identified in both the City of Ithaca Comprehensive Plan Request for Qualifications and the initial public engagement events, allowing the Clarion team to prepare an "Issues Paper" that will summarize these issues. Part of this process will involve identifying specific areas of the community that need more detailed planning for Phase II of the Comprehensive Plan. A tour of the community with staff will be a part of this task. Included in this summary will be discussion of existing and potential energy conservation measures, existing and potential sustainable development strategies, and greenhouse gas emission reduction goals. The Issues Framework will be completed by the end of September, 2011. 2.3 Inventory Existing Physical Factors and Prepare Analysis Maps. The team will work with staff to identify the planning area limits and display the following information through written descriptions and maps: • Existing land use, including undeveloped lands; • Ownership patterns; • Current zoning; • Population density and census information; • Planned land uses; • Natural areas and /or development constraints (e.g., streams, floodplains, wetlands, slopes, soils and topography, vegetation and wildlife habitat); • Historic resources Ithaca Comprehensive Plan Scope of Services B - 5 • Existing and proposed parks, recreation, trails, open space, and other public facilities; ® Infrastructure and service districts (e.g., water lines, sanitary sewer, police, fire and EMS, schools, and other community facilities and assets); and ® Existing and proposed transportation system (e.g., roads, bike lanes, and railroads). This section will include an analysis of trends, especially in land use, population, and transportation. The Inventory will be completed by the end of September, 2011. 2.4 Prepare Transportation Analysis. Martin /Alexiou /Bryson will examine existing and future transportation conditions and trends in Ithaca as the basis for the Transportation Element of the Comprehensive Plan. This includes describing existing and proposed conditions of various modes, including: roadways and collector streets, bicycle routes, transit routes, pedestrian facilities, parking areas, and other modes as appropriate. Existing and proposed transportation projects will also be reviewed. Transportation issues and opportunities will be identified as they relate to the overall Comprehensive Plan. The city's existing transportation plans and policies will be examined for areas needing adjustment and updating, with an emphasis on corridors, complete streets, access management, parking arrangements, intersection controls, and short -term, cost - effective improvements. Examination of roadway /bicycle lane /sidewalk types will be conducted, including an array of roadway /bike lane /sidewalk cross - sections that may be suitable in some locations (including consideration of medians and protection or provision of street trees.) The Transportation Analysis will be completed by the end of September, 2011. 2.5 Prepare Population and land Use Demand and Capacity Analysis. The team will assemble available current data and information regarding the city's regional context and history, fiscal profile, population and demographics (including current Census 2010 data on population, housing and economic characteristics, and more current sources) to conduct population, housing, economic development, and land use demand analyses. The team will develop a quantitative capacity analysis of lands available for development and potential development buildout in the community based on mapped information. The team will collect economic information to determine future demand for various types of land uses, as well as public services and facilities, environmental resources and hazards, historic and cultural resources, and other existing conditions in the community. The team will paint a clear picture of a full build -out scenario based upon current policies. The product will be a land use map that includes photos of comparable development around the perimeter of the map and tied to specific locations on the map with arrows. Projections will be drawn from existing and previous efforts. The demand and capacity analysis work will be completed by the end of October, 2011. 2.6 Prepare Planning Influences Report. The team will assemble all the "Planning Influences" materials developed during Task 2 into a summary report. The Clarion team will revise the report following review by city staff and the Comprehensive Plan Committee. Task Outcomes: Summary of Existing Conditions, Summary Transportation Paper, Planning Influences Report. Task 2 will be completed by the end of November, 2011. Ithaca Comprehensive Plan Scope of Services B - 6 Purpose: The Contractor will identify issues specifically related to sustainability principles, including climate protection. This task will help expand the scope of the City's new Comprehensive Plan to bring sustainability issues to the forefront of the planning process. 3.1 Identify Links Between Environmental Sustainability Principles and Other Plan Components. The team will meet with staff, stakeholders, and community organizations to identify and describe links between environmental sustainability principles and alternative land use and transportation choices, neighborhood design, and fiscal impacts. 3.2 Inventory Existing Policies, Plans and Ordinances. The team will review existing policies, plans, and ordinances that promote sustainable principles in Ithaca, in order to compile a summary of current efforts. Emphasis will be placed on land use policies and development regulations that promote compact, transit - oriented, attractive bikeable and walkable urban patterns while preserving and enhancing elements, that give Ithaca a special sense of place. 3.3 Outline Additional Strategy Options. Based upon analysis of current policies and regulations, and review of Best Practices that promote efficient land use patterns, practices, and measures that work to reduce greenhouse gas emissions, a series of strategy options will be developed for consideration by the Ithaca Community, to reinforce and further promote sustainability objectives. A paper will be produced that summarizes the work and findings of Tasks 3.1, 3.2, and 3.3. Task Outcomes: Sustainability Strategy Options paper. Task 3 will be completed by the end of November, 2011. Purpose: The Contractor will identify issues the City of Ithaca believes are core values held by the community and use these to formulate the Vision and Goals of the Comprehensive Plan. 4.1 Review and Affirm Community Values. The team will meet with the Comprehensive Plan Committee and the Common Council to review and affirm the community's values and vision. This vision will be the foundation for the new Comprehensive Plan. 4.2 Create Outline of Comprehensive Plan. The Clarion Team will hold a work session with the Comprehensive Plan Committee, to consider draft vision, goals, and policy statements for the community. The work session will assess strengths, weaknesses, and opportunities in the community, and identify the "big ideas" that are relevant for the plan. The goals and policies can be organized by traditional plan chapters, such as land use, transportation, and economic development, or they can be organized by key planning themes. 4.3 Prepare Report of Vision, Goals, and Policies. Using the draft vision, goals, and policies, the team will research best planning practices relevant to the identified key planning issues, Ithaca Comprehensive Plan Scope of Services B - 7 in particular for growth management, transportation, urban design, and economic development issues. The team will conduct research into municipal policies and strategies that have been used in comparable jurisdictions that have proven successful. The team will prepare a draft memorandum for staff review. Staff will review the document and provide consolidated comments. Community review of this report will take place as determined in Task 1, including posting information on the plan website and soliciting public comments. Task Outcomes: Structure /Outline for new Comprehensive Plan; Report on Vision, Goals, Policies; Collaborative meetings with Comprehensive Plan Committee, briefings for the Planning and Development Board and for Common Council, and a Public Information Meeting to present products. Task 4 will be completed by the end of February, 2012. Purpose: The vision and goals identified in Task 4 will be the foundation for the new Comprehensive Plan. Goals will consider the physical, cultural, and social characteristics of the city. 5.1 Definina Vision, Goals and Policies. The goals and policies will be organized by key planning themes. The team will work with staff and the Comprehensive Plan Committee to identify the appropriate organization for this material. Issues and topic areas to be considered include: • Community Engagement • Economic Development • Fiscal Health of City • Design and Visual Character • Infrastructure • Transportation and Transit • Environmental Quality and Natural Resources • Greenways, Trails, Bikeways • Neighborhoods • Downtown • Waterfront • Historic Resources • Commercial Corridors • Environmental Corridors • Recreation, Parks, Cultural, and Entertainment Opportunities • Partnerships • Education and Education Partnerships • Services, Housing for Older Adults • Health and Wellness Ithaca Comprehensive Plan Scope of Services B - 8 • Sustainability • Affordable Housing • Relationship of City's Efforts to the surrounding Region (Especially Town of Ithaca) Included in this review of issues and creation of a plan framework will be attention to urban design issues related to gateways, commercial corridors, downtown, older neighborhoods, new residential areas, and proposed mixed use centers. Illustrative graphics will be prepared to illustrate ideas, and for ultimate inclusion in the plan. Also included will be development of revitalization strategies for the downtown and older neighborhoods, including policies to support historic preservation. 5.2 Review of Best Practices. Using the draft vision, goals, and policies, the team will research best planning practices relevant to the identified key planning issues, in particular for growth management, transportation, urban design, and economic development issues. The team will conduct research into municipal policies and strategies that have been used in comparable jurisdictions that have proven successful. The team will prepare a draft memorandum for staff review. City staff will review the document and provide consolidated comments. 5.3 Refine Vision Goals and Policies. The Clarion team will refine the vision, goals, and policies based on the feedback given by city staff, the Committee, the Planning and Development Board, and public input. Task Outcomes: Vision, Goals, Policies Statement, Plan Outline, and graphic illustrations, to be completed by the end of February, 2012. The Plan Outline will include specific references to a Sustainability chapter in the new Comprehensive Plan, and to the structure for cross - referencing recommendations in the Sustainability chapter to other substantive chapters in the plan. Purpose: Pursuant to Section 176 -10 of the City Municipal Code, the Contractor team in conjunction with staff and other City departments will prepare environmental review documents for the Phase I plan. 6.1 Prepare Environmental Review Documents. The documents will be broad in their review, and evaluate the impact of elements of the Phase I plan on the environment. The documents will discuss important characteristics of the natural resource base, as well as existing and projected cultural features, patterns, and character. Task Outcome: Draft report: Environmental review documents, to be completed by the end of March, 2012. Ithaca Comprehensive Plan Scope of Services B - 9 Purpose: During Task 7, the Contractor will prepare a Draft Plan, including recommended implementation strategies to support the plan's goals and policies. Task 7 will begin with a Work Session involving the Common Council and Planning and Development Board to focus on action strategies. 7.1 Assemble Components of Draft Comprehensive Plan. The team will work with staff to prepare a fully assembled Draft Comprehensive Plan, pulling together the work and components from Tasks 1 -6. 7.2 Prepare Implementation Strategies and Action Plan. The team will work with staff and the Comprehensive Plan Committee to prepare a detailed set of strategies to carry out the policies identified in the plan. The intent is to identify strategies that will be required to implement the plan, and clearly delineate an understanding of priorities, responsibilities, and specific actions, such as: • Recommending revisions and amendments to city zoning ordinances and policies; • Identifying new programs; • Identifying a need for small area plans; • Identifying potential partnerships and intergovernmental agreements; and • Listing possible funding mechanisms Task Outcome: Draft Comprehensive Plan including recommended Strategies and Actions, completed by the end of April, 2012. The Draft Plan will be produced using InDesign software and delivered to the City in paper and digital formats. Purpose: Compile recommendations for Phase I Plan follow -up as Phase II of this Comprehensive Plan Initiative. 8.1 Compile Recommendations Regarding Next Steps and Phase II of the Comprehensive Plan Process. The Contractor will compile the ideas and recommendations that emerged during Tasks 1 -7 that suggest future initiatives to help implant the goals of this new Comprehensive Plan. Phase II will involve more detailed neighborhood plans and thematic plans. 8.2 Prepare a Transition Document for Phase 11. The Contractor will prepare a Transition Document that catalogues implementation recommendations from Phase I work, and suggests an Action Plan for Phase II with priorities for most compelling and time - sensitive initiatives to be pursued. Recommended initiatives shall include discussion of potential funding sources and responsibilities for action. Ithaca Comprehensive Plan Scope of Services B - 10 Task Outcome: Transition Document recommending actions and ideas for pursuit during Phase II, including a list of potential neighborhood and thematic plans, to be completed by the end of May, 2012. Purpose: At this stage, the Clarion team will compile all the previous plan products, including the vision, goals, and policies, the draft future land use plan, the implementation strategies and other supporting elements into a Comprehensive Plan document that is ready for the Planning and Development Board review, public review, and ultimately for adoption. 9.1 Develop Preliminary Draft Comprehensive Plan. The Contractor will compile the background information, public input, inventory and analysis, recommendations, plans and illustrations into a preliminary draft Comprehensive Plan. The team will work with staff, the Comprehensive Plan Committee, and the Planning and Development Board to develop the appropriate organization for the plan. The preliminary draft will be made available on the plan website and at other public venues for review as determined during Task 1. A major public participation event will be an open invitation to citizens to take and submit photographs for inclusion in the final document, to illustrate community features. 9.2 Prepare Public Hearing Draft Comprehensive Plan. The Clarion team will revise the plan to incorporate the feedback from staff, the Committee, and the general public and present the draft plan to the Planning and Development Board and subsequently at a public hearing. Revisions will be made to the Plan following the Public Hearing to incorporate feedback from the community, the Planning and Development Board, and Common Council. Task Outcomes: Draft Comprehensive Plan, presentation of draft Plan at public events and to the Planning and Development Board and Common Council at Public Hearing, with revisions following Public Hearing. Target for having a plan ready to take to Public Hearing: June, 2012. The final product will be delivered to city staff in the form of an editable InDesign document, along with downloadable pdf files. The Planning and Development Board has the responsibility to vote on recommending the plan to Common Council, and Common Council has the responsibility to vote on whether to adopt the plan. Support from city staff will be provided throughout this project. A project manager in the Department of Planning and Development will be the key point of contact for the Contractor. Communication between the city's project manager and the Contractor's project manager will be frequent. It is expected that City staff will be responsible for logistical support for all meetings in Ithaca, including providing public notices, arranging for Ithaca Comprehensive Plan Scope of Services B - 11 venues, maintaining distribution lists for sharing information, and transmittal of documents to reviewing bodies. It is also expected that city staff will provide the following information and support: • Digital and paper copies of plans, policies, and key city documents • Zoning Map • GIS data layers • Relevant GIS analyses and maps prepared to date • Historic Preservation information • Presentations to Contractor and the Comprehensive Plan Committee on key topics • Presentations to civic groups • Web hosting and maintenance • Document editing • Access to photo library • Inventory of Site Plan Approvals • Printing of documents for Comprehensive Plan Committee, the Planning and Development Board, Common Council, and public review Ithaca Comprehensive Plan Scope of Services B - 12 The schedule of work for preparation of this Phase I of Ithaca's Comprehensive Plan will generally follow the schedule listed below: Task 1: Project Start-up ........................................ August-October, 2011 Task 2: Existing Conditions and Planning Analysis ................. August- November, 2011 Task 3: Evaluate Environmental/Sustainability Strategy Options ... September-November 2011 Task 4: Review and Affirm Values ............................... February, 2012 Task 5: Develop Plan Framework ............................... February, 2012 Task 6: Preliminary Generic Environmental Impact Statement ...... March, 2012 Task 7: Prepare Draft Plan with Implementation Strategies ........ April, 2012 Task 8: Phase 11 Groundwork .................................. May, 2012 Task 9: Prepare Comprehensive Plan .......................... June, 2012 Ithaca Comprehensive Plan Scope of Services D - 13 1121111i 11111111ilr 11 In pi WHEREAS, Bids for the Solar Thermal Domestic Hot Water Systems project were received on Tuesday September 20, 2011 at 3:00 P.M. and WHEREAS, staff has reviewed the bids received and made recommendations for award, now therefore be it RESOLVED, That the City of Ithaca Board of Public Works hereby awards the Contract for General Construction the Solar Thermal Domestic Hot Water Systems to for their low bid meeting specifications of $ , and be it further, RESOLVED, that the Mayor be and hereby is authorized to execute these contracts, and that the Superintendent of Public Works be and hereby is authorized to administer the same. im RESOLVED, That the Board of Public Works hereby agrees to accept a payment of $419.73 for the payment of the second quarter 2011 water and sewer bill, which reflects the average • the preceding four bills and the conclusion that there was no seasonal use pattern for this property. Page 7 724 WEST COURT STREET ITHACA, NY 14850 F I N G E R L A K E S F A B R I C A T I N G WEST COURT PARKING LOT PROPOSAL The Backstory: Before Fulton Street was extended to create Rt 13 South, my building had plenty of parking — it's lot stretched all the way over to the railroad tracks on the west side and over to and actually past Esty St to the north. But the state took what they wanted by eminent domain and after the construction was over, the result was the parking lot that now exists along Fulton St from Court to Esty. This lot was created to benefit those residents and businesses that had lost parking due to the encroachment of the new road and was unrestricted in its use and eventually deeded to the city. It has served residents of the local area as well as employees of Ithaca Bakery, Hearth and Home, Finger Lakes Fabricating and Verizon (who moved out and was replaced by Wink's Body Shop). At one point when the former Miller warehouse was sold to John Able and his partner, the portion of the new parking lot that was adjacent to the Miller Building was acquired by them — I am not certain how that exactly happened but it does set a certain precedent for private ownership of former city land. The Current Situation: In an effort to generate revenue from the parking adjacent to my building, the city has decided to initiate a system of meters and permit parking. Unfortunately, the permit spaces are directly next to my building and because of their poor labeling, look like free spaces. Our customers are surprised when they get a ticket and then get mad at us because we happen to be in shouting range. In addition, the newly painted spaces in the middle of the parking lot (for permit parking) are placed so close to my own 30' strip of parking, that it renders it virtually useless for my own parking thus depriving me of effective use of my own land. To illustrate just how boxed in I feel by this arrangement, it even occurred to me to tear down part of my building to get more parking. But there is a better solution. The Proposal: I want to buy the lot, preferably entirely or just the center strip. This would put the property on the tax roles, generating many times more revenue than that from parking fees. It would benefit the customers (who would rather not pay for parking) and thus the businesses here, who generate more sales tax when they have more customers. The price would be determined by an independent appraiser, the fee for which I would pay. The city has only to gain from this proposal, as well as the local businesses and residents of the West End. Tom Seaney, Finger Lakes Fabricating 607- 227 -1281 CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 OFFICE OF THE CITY ENGINEER Telephone: 607/274-6530 Fax: 607/274-6587 To: Bill Gray, Superintendent of Public Works From: Tim Logue, Transportation Engineer Date: September 14, 2011 Re: Parking on Hector Street Last year, we investigated the possibility of adding an uphill bicycle lane on Hector Street and looked at pavement width along the length of the street. The cross-section varies considerably along the approximately 11/4 mile street. At the base of Hector St. (at Floral Ave.) the road quickly narrows from —31' wide to —25.5' wide then to —24.5' wide. The road then widens to —31.5' and then narrows back to —28' wide just before Sunrise Road. From Sunrise Rd. to Hopper PL, the road is —27' wide. From Hopper Pl. to Fall View Terrace, the road is approximately —28' wide in most places. Above Fall View Terrace, the road widens considerably to —33' wide and this width continues more or less the same to the City Line. An Equal Opportunity Employer with a commitment to workforce diversification." 0 In order to allow for on-street parking, we would want to see a pavement width of at least 32 feet on straight sections with good lines of sight and more like 36 feet on the curves or in locations with poor lines of sight. The only place where we see this kind of width would be on the straight-ish stretch between Oakwood Place and Warren Place. Since there are no sidewalks in this area, I would not recommend allowing on-street parking because the shoulders or edges of pavement are where pedestrians must walk and where bicyclists are most likely to ride. There is only one place along the whole stretch of Hector. Street that seems anywhere near acceptable to allow parking. In between 602 Hector Street and 606 Hector Street, there is a small pull-off that is long enough to allow for one or two parking spaces. I've attached two pictures of that spot. As you can see, the truck is not completely off the pavement, but there is enough room for someone to get entirely off the pavement. From July 25, 2009 to July 25, 2011, there were 21 motor vehicle collisions on Hector Street reported to IPD. Though only one of those collisions was directly related to a parked car on the street, five were drivers left the roadway and five were collisions related to deer. These types of crashes can easily become more complicated and dangerous if vehicles are parked partially on the roadway or across a ditch. Additionally, there is a bicycle and pedestrian safety concern. Allowing on-street parking in any stretch of the street, without widening the pavement, particularly above Vinegar Hill Rd, takes away space that would otherwise be used by pedestrians and bicyclists. In conclusion, if the neighbors on Hector Street want the City to allow on-street parking, we should ask them to petition the Board of Public Works to widen the street to allow for the needed width. The Board can direct us to sketch it out and develop a cost estimate. The Board can request funding from Common Council. In my opinion, however, because there is so much lacking from Hector Street in regard to pedestrian and bicycle infrastructure, I would recommend that any funds used for improvements on Hector Street be guided toward installing sidewalks and curbs where they are missing and widening the pavement by two to five feet to allow for an uphill bicycle lane and a shared downhill lane. The vast majority of properties along Hector Street have off -street parking to serve their basic needs and though on-street parking would add convenience, I don't think the costs would outweigh the benefits. Photos of possible off - pavement parking between 602 and 606 Hector Street September 5, 2011 Board of Public Works c/o William ]. Gray, P.E. Superintendent nf Public Works 1O8 East Green Street Ithaca, 0Y1485O Dear Mr. Gray and the Commissioners of the Board of Public Works, R F(`E7\/E[) 2 011 pt. and Engineering Aa residents of Hector Street, we're writing to express our concern about the city's decision tomake street parking illegal on Hector Street. This decision was made by the Board of Public Works without consulting or informing residents. While we recognize that the Board of Public Works changed the park- ing regulations in part because of' safety, we want to call your attention to ways in which this decision has made Hector Street less safe for residents, particularly pedestrians. Specifically: " More people are parking on their lawns and are obstructing the sidewalk with their cars. We have found we must sometimes walk in the street because the sidewalk is used for parking. U Traffic appears to have sped up, on a 30 mph city street where much of the traffic was already trav- elling 35 to 40 mph and,where speed limit enforcement has been limited and ineffectual. The change in parking regulations has affected the quality of life for residents in other ways, as we've learned from comments from other Hector Street residents on the West Hill Civic Association listserv. Residents who obey the parking laws now have no space for visitors or contractors, resulting in lowered enjoyment of their property and, potentially, lowered property values. We propose two possible changes tothe current "No parking" regulation on Hector Street. Preferably, we propose changing the regulation to "No overnight parking." This change would allow residents' visi- tors nrcontractorstoparktemporari(y,butvvou|dprevent|ong-benmparking.Analternativevvou(dbe to allow parking on parts uf the street where the street \s relatively wide. If neither change to the regulation is acceptable, we are asking the Board of Public Works to please change the signs. Current signs address only those parking regulations (parking on the side of the road) that affect motorists. if there is to be no parking on Hector Street, we would like the signs to also ad- dress regulations that affect pedestrians (parking that obstructs the sidevvo|k). Given that the goal is safety, everyone's safety should beconsidered. The Board of Public Works' recent action has made people who walk on Hector Street less safe. Sharon Ahlers and Anthontum 507 Hector Street CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 OFFICE OF THE CITY ENGINEER Telephone: 607/274-6530 Fax: 607/274-6587 To: Board of Public Works From: Tim Logue, Transportation Engineer Date: September 15, 2011 Re: Parking Regulations on West York Street -r 1-1 X ?Urf 15VUltSt 071-111 4 P'S'Ll" -r1rt--11-WdCC • be reserved for people with disabilities, According to the policy adopted by the BPW, there is an application process for this request. I will send an application to the household. One last note is that I don't see two properties listed on the petition: 110 West York St. and 111 West York Street. The rest of the properties on West York Street and the two on the corner, whose addresses are on North Cayuga Street have signed. `An Equal Opportunity Employer with a commitment to workforce diversification." 4.0. IM RESOLUTIO a '.. 2011 Regulat"s on West York Street By Commissioner : Seconded by Commissioner WHEREAS, the Board of Public Works has received a petition from the majority of residents on West York Street to change the parking regulations on the block, and WHEREAS, the Board of Public Works is authorized by Section 346-4 of the City Code to adopt and to amend a system of Schedules in order to administer the Vehicle and Traffic Law, and WHEREAS, the City Transportation Engineer has stated that the request will not have a significant negative transportation impact, and WHEREAS, the Board of Public Works is in agreement with the request, now therefore be it RESOLVED, That Schedule XV, Parking Prohibited Certain Hours, be amended to add the following entries: Name of Street Side Hours/Days Location West York Street North 9:00 am to Entire length 1:00 pr Mon-Fri West York Street South 1:00 Pm to Entire length 5:OOTm/ Mon-Fri To: Tim Logue, Office of the Superintendent of Public Works From: The residents of West York Street Re: Parking Restrictions Date: 8-24-11 On Wednesday, August 10, three sixteen-year-old boys (not neighbors) were arrested on our street. In plain view, they drove to our street, parked in front of our homes, and proceed to do drugs. This unfortunate incident highlights our problem: our little neighborhood, already besieged by the traffic on Rt. 13 at one end and increasing traffic on Cayuga Street at the other end, has become a high school parking lot and hang out lot. During the school year, it is impossible for residents to find daytime parking on the street, while kids come and go all day. We have seen them do drugs, smoke cigarettes, engage in sexual activity, and routinely throw litter on our lawns. Their parked cars block our rural delivery mail boxes, preventing delivery of mail and packages. To reclaim our neighborhood, then, we request that the City impose parking restrictions. To best accommodate residents, we request "No parking 9:00 a.m. -1:00 p.m." on one side of the street and "No parking 1:00 p.m.-5:00 p.m." on the other side of the street. This is the same system that West Falls Street already has in place. in addition, would it be possible to designate a handicapped space in the first space off Cayuga Street on the north side of the street (opposite the church)? The elderly residents who live in that house would be most appreciative. Please note that our petition has been signed by every resident of West York Street. We are unanimous in our request for parking restrictions.