HomeMy WebLinkAbout09-21-11 Board of Public Works Meeting AgendaA meeting of the Board of Public Works will be held on Wednesday, September 21, 2011, at
4:45 p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street,
Ithaca, New York.
7. Administration and Communications
8.1 Buildings, Properties, Refuse and Transit (10 min.)
A. Approval • Contract for Vendor Sales of Trash Tags — Resolution
B. Award • Contract for City of Ithaca Solar Thermal Domestic Hot Water
Systems for General Construction — Capital Project 758 — Resolution
T1. 5 Water and Sewer (5 min.)
A. Protest of Water Bill for 127 College Avenue — Resolution
8. DISCUSSION ITEMS (60 min.)
9.1 Finger Lakes Fabricating Parking Lot at Fulton and Court Streets
9.2 Parking on Hector Street
9.3 Parking Regulations on West York Street
atHEM..r.
If you have B disability that will require special arrangements tObe made iO order for you b]fully
participate in the meeting, please COnb][t the [|hv Clerk at 607-274-6570 at least 48 hours before the
meeting.
The Board of Public Works meets on the second, third and fourth Wednesdays of the months at 4:45 p.m. All meetings are voting
meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning
issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request
written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or
author invited to attend.
8.1B Award of Contract for City of Ithaca Solar Thermal Domestic Hot Water Systems
for General Construction — Capital Project 758 — Resolution
The City will receive bids for this project will be received at 3:00 p.m. September 20, 2011.
Attached is a draft copy of the bid award which we hope to replace with an actual award
resolution following the bid opening.
8.5A Protest of Water Bill for 127 College Avenue — Resolution
A resolution approving the owner's request to expunge the excess billing and to charge a one-
year average for the quarter is enclosed for the Board's review.
Page 2
the parking lot but did not want to operate it or own it, so they turned it over to the City. T
remaining land was sold off. I
Mr. Seaney's letter is attached for your review. I will ask Tim to talk with the Planning Office
?.•out parking demand and land use changes in the area.
9.3 Parking Regulations on West York Street
Please see Tim Logue's notes concerning the neighborhood's request concerning parkinel
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,SL,tperiV,tewAewt of T>ubLCc Works
'Septevv-beK I-c" 2012
Clarion Associates
September 19 -22, 2011
Monday, September 19, 2011
4:00 Roger Waldon, Megan, JoAnn
Location: JoAnn's Office
Tuesday, September 20, 2011
9:10 -9:30 Department Heads
13-minute _presentation
Location: 2 "`' Floor Conference Room
10:00 -11:00 Anthony Hopson, Assistant Vice- President
Ithaca College
Location: JoAnn's Office
AND
Gary Ferguson, Executive Director
Downtown Ithaca Alliance
Location: TBD
11:00 -12:00 Mina Amundsen, university Planner
Cornell University
Location: 3 d Floor Conference Room
12:00 -1:30 Lunch
1:30 Tim Logue & Kent Johnson, Traffic Systems Engineers
Fernando de Aragon, Executive Director,
Ithaca - Tompkins County Transportation Council
Location: Engineering (2 °`' Floor, City Hall)
2:00 -3:00 Philly DeSarno, Deputy Director for Economic Development, City of Ithaca
Nels Bohn, Director of Community Development, Ithaca Urban Renewal Agency
Bob Sweet, National Development Council
Location: Philly's Office
3:00 -4:00 Jean McPheeters, President
Tompkins County Chamber of Commerce
Location: TBD
AND
Department of Public Works
Confirmed: Tom West, Engineering
Possibles: Bill Gray, Superintendent of Public Works
Ray Benjamin, Assistant Superintendent, Streets & Facilities
Erik Whitney, Assistant Superintendent, Water & Sewer
Location: TBD
4:00 -5:00 Sue Ritter, Director of Planning, Town of Ithaca
Ed Marx, Director of Planning, Tompkins County
7:00 -8:30 Comprehensive Plan Committee
Location: Common Council Chambers
Wednesday_, September 21, 2011
9:00 -10:15 Planning Department Staff Meeting
Location: Common Council Chambers
10:30 -11:30 Mayor Carolyn Peterson
Location: JoAnn's Office
11:30 -1:30 City Tour
1:30 Lunch
3:00 -4:00 Building, Police, Fire
Confirmed: Tom Dorman, Deputy Fire Chief
Possibles: Tom Parsons, Deputy Fire Chief
Ed Vallely, Police Chief
Phyllis Radke, Building Commissioner
Mike Niechwiadowicz, Deputy Building Commissioner
Location: Common Council Chambers
AND
Dennise Belmaker, Energy Sustainability Project Manager
Location: TBD
4:45 -6:00 Board of Public Works
15 Minute Presentation
Location: Common Council Chambers
7:00 Planning & Economic Development Committee
30 minutes total.- 13- minute presentation, 13- minute discussionlQ A
Location: Common Council Chambers
Thursday, September 22, 2011
8:30 -10:00 Ithaca Urban Renewal agency
Location: Common Council Chambers
Page 5
Schedule B
Scope of Work
Ithaca Comprehensive Plan Scope of Services
B - 1
The Contractor is Clarion Associates. Clarion will provide planning services to the City of
Ithaca, New York, for the purpose of preparing a Comprehensive Plan for the City of Ithaca.
The scope of services to be performed pursuant to this Agreement is set down below.
Clarion Associates will be joined by its affiliate firm McBride Dale Clarion, by the
transportation planning firm Martin /Alexiou /Bryson, and by the landscape architecture firm
Trowbridge & Wolf. Clarion staff working on the project and involved in site visits will be
Roger Waldon, Greg Dale, Leigh Anne King, Shelby Sommer, and Emily Crow. Additional
staff may be involved in work and /or site visits as the project proceeds.
This project is Phase I of a two -part effort. This Phase I component is to focus on an overall
vision, an "umbrella document." Phase II, which will follow (referred to but not part of this
Phase I Scope of Services), will involve more detailed neighborhood plans and thematic
plans. This Phase I component will set the context for Phase II and implementation actions.
This initiative to prepare the Ithaca Comprehensive Plan will have multiple points of focus:
examining issues at the local level, the city's relationship to the overall urban area and
surrounding institutions of higher education, as well as a future growth strategy that is
focused on environmental sustainability, equity, and universal design principles. The
Comprehensive Plan will guide future planning and development in areas including, but not
limited to, affordable housing, transportation systems, economic development,
strengthening neighborhoods, community building, and quality of life enhancement.
The Scope of Services for this Phase I project is divided into nine primary tasks with subtasks,
and includes project outcomes. The tasks include:
Task 1: Project Start -up
Task 2: Existing Conditions and Planning Analysis
Task 3: Evaluate Environmental /sustainability Strategy
Options
Task 4: Review and Affirm Values
Task 5: Develop Plan Framework
Task 6: Prepare Draft Plan with Implementation Strategies
Task 7: Preliminary Generic Environmental Impact Statement
Task 8: Phase II Groundwork
Task 9: Prepare Phase I Plan
The new Comprehensive Plan will include attention to sustainability issues to bring those to
the forefront of the planning process, addressing the topics of Energy Conservation
Measures; Sustainable Development Analysis; and Greenhouse Gas Emission Reduction.
Specifically, energy use and conservation strategies, along with strategies to achieve the
City's climate protection goals, will be incorporated into Tasks 2, 3, 4, 5, and 6. The
concepts and principles of sustainability will be integrated throughout the plan.
Ithaca Comprehensive Plan Scope of Services
B - 2
Y i
Purpose: The Clarion team will work with the Comprehensive Plan Committee and staff to
finalize the work program, design a public participation strategy, collect relevant
information, and begin to schedule public events and meetings. The Clarion Team will work
with the project manager and other key staff throughout the duration of the project to
ensure regular coordination.
1.1 Comprehensive. Plan Committee. The Planning and Development Board will appoint a
Comprehensive Plan Committee. This committee of 10 -15 people will work with the
planning team (staff and Contractors) throughout the duration of the project to provide
guidance regarding policy direction and public participation. The committee will include
representatives from the city's Common Council, Planning and Development Board, Town
and County representatives, representatives from neighborhood and business organizations,
and representatives from Cornell University and Ithaca College. The committee will be
asked to meet at key points during the project to review products. The committee will be
appointed by the end of August, 2011 with its first meeting in late August -early September.
The committee will meet every 4 -6 weeks. The role of the committee is to oversee the
process, to discuss and review policy issues and recommendations, to provide direction in
the formulation of public engagement strategies, to review draft products before general
distribution, and to serve as a liaison between staff /contractor work and the community.
The Comprehensive Plan Committee will serve under the supervision of the Planning Board.
1.2 Orientation / Refine Work Plan. The Clarion team will attend an orientation meeting
with city staff to discuss the work plan, schedule, and public participation strategy. Then,
with the project manager, a detailed work plan will be refined, including a schedule for
meetings and deadlines, and a coordination process for the project. Existing reports, plans,
regulatory information, and digital and hard -copy maps will be assembled by the project
manager and other city staff. Current population data, demographic characteristics of
residents, and attributes useful in profiling the community will be compiled and provided to
the Contractor Team.
Focus Group meetings will be scheduled and conducted during this orientation phase to
help frame issues to be addressed. One Focus Group will focus on neighborhoods and
resident issues. Another group will include merchants and representatives of the
development community. These meetings will take place during July, 2011. During this task,
needs for additional Focus Group meetings to be held during the course of the project will
be identified. A framework and detailed schedule for work on the Comprehensive Plan will
be finalized during this first meeting.
1.3 Refine Public Participation Strategy. A public participation strategy will be prepared for
the Comprehensive Plan that it is structured to ensure diverse representation from the
community and meaningful involvement. The Contractor will work with staff and the
Comprehensive Plan Committee to identify key stakeholders in the community (i.e.,
residents, business leaders, special district representatives, neighborhoods, and others), and
identify cost- effective means of communication. The Contractor will also work with staff to
Ithaca Comprehensive Plan Scope of Services
B - 3
identify opportunities to provide elected officials with updates on the process. General
public participation efforts will include the following strategies:
Plan Forum - A group of approximately 30 -50 people will be invited to come together at key
points in the process (as identified during Task 1.1) as a Plan Forum to review information
and offer ideas prior to taking information out into the full Ithaca Community.
Representative community groups and organizations working in Ithaca will be invited to
participate.
Symposium of Ideas - A "Symposium of Ideas" will be hosted shortly after commencement
of the project - an evening community event that brings in representatives from cities with
characteristics similar to Ithaca to talk about what new initiatives have been successful.
The symposium should be held in October, 2011.
General Community Workshops /Forums - The project will include community workshops or
forums that are designed to engage the full Ithaca community in a dialogue about the
future for the community, and respond to different development alternatives in a fun and
engaging way. These events will be held twice during the process - a kickoff meeting after
initiation of the project (possibly combined with the Symposium of ideas), and a workshop
part -way through the project that engages the community in a dialogue about the draft
plan.
Focus Groups: Additional Focus Groups will be scheduled and conducted, as determined
in Task 1.1.
Keypad Polling - A keypad polling technology will be used during Plan Forum and major
community events to elicit feedback on key ideas, issues, and strategies. The technology
includes use of individually -held keypads to offer real -time responses to questions that are
addressed to a group, with results instantly displayed to the group. Summary reports of
survey sessions will become part of the background information for this project.
Community Newsletters - At agreed -upon points in the process, brief newsletters will be
prepared by the Contractor and circulated by staff to interested community members to
keep them apprised of the process, and offer additional opportunities for engaging in the
community dialogue.
Website - General planning process information, plan related reports, and update
memorandum will be provided to the city for placement on the City's website.
Plan Branding - Logo and other graphic materials will be prepared to help brand the plan
process, creating a unique identity for the plan.
Task 7 Outcomes: Establishment of Comprehensive Plan Committee, Work Program and
Schedule, Process for Coordination with City Staff, Kick -off Symposium, Project Logo. Task 1
will be completed by October 31, 2011.
Ithaca Comprehensive Plan Scope of Services
B - 4
Purpose: The Contractor will identify preliminary issues, and assemble physical map data
and other planning influence information that will form the basis for the plan.
2.1 Review Existing Plans and Documents. The team will review existing plans and
documents and prepare a brief summary that will inform the Clarion team and the
Comprehensive Plan Committee of previous planning efforts and current policies and plans.
This will include, but is not limited to:
Ithaca, NY: A General Plan;
• 2009 Collegetown Urban Plan & Conceptual Design Guidelines;
Town of Ithaca Comprehensive Plan (in development);
• Ithaca - Tompkins County Transportation Council Long -Range Plan (in
development);
• 2004 Tompkins County Comprehensive Plan;
• 2006 TCAD Economic Development Strategy;
• 2010 Downtown Ithaca 2020 Strategic Plan;
Staff will provide a full list of plans and will provide copies of plans for review. The summary
of existing plans, documents, and data will be completed by the end of August, 2011.
2.2 Identify Preliminary Issues. The Clarion team will work with staff, key stakeholders, and
the Comprehensive Plan Committee to build on the targeted issues identified in both the
City of Ithaca Comprehensive Plan Request for Qualifications and the initial public
engagement events, allowing the Clarion team to prepare an "Issues Paper" that will
summarize these issues. Part of this process will involve identifying specific areas of the
community that need more detailed planning for Phase II of the Comprehensive Plan. A
tour of the community with staff will be a part of this task. Included in this summary will be
discussion of existing and potential energy conservation measures, existing and potential
sustainable development strategies, and greenhouse gas emission reduction goals.
The Issues Framework will be completed by the end of September, 2011.
2.3 Inventory Existing Physical Factors and Prepare Analysis Maps. The team will work with
staff to identify the planning area limits and display the following information through written
descriptions and maps:
• Existing land use, including undeveloped lands;
• Ownership patterns;
• Current zoning;
• Population density and census information;
• Planned land uses;
• Natural areas and /or development constraints (e.g., streams, floodplains, wetlands,
slopes, soils and topography, vegetation and wildlife habitat);
• Historic resources
Ithaca Comprehensive Plan Scope of Services
B - 5
• Existing and proposed parks, recreation, trails, open space, and other public facilities;
® Infrastructure and service districts (e.g., water lines, sanitary sewer, police, fire and
EMS, schools, and other community facilities and assets); and
® Existing and proposed transportation system (e.g., roads, bike lanes, and railroads).
This section will include an analysis of trends, especially in land use, population, and
transportation. The Inventory will be completed by the end of September, 2011.
2.4 Prepare Transportation Analysis. Martin /Alexiou /Bryson will examine existing and future
transportation conditions and trends in Ithaca as the basis for the Transportation Element of
the Comprehensive Plan. This includes describing existing and proposed conditions of
various modes, including: roadways and collector streets, bicycle routes, transit routes,
pedestrian facilities, parking areas, and other modes as appropriate. Existing and proposed
transportation projects will also be reviewed. Transportation issues and opportunities will be
identified as they relate to the overall Comprehensive Plan. The city's existing
transportation plans and policies will be examined for areas needing adjustment and
updating, with an emphasis on corridors, complete streets, access management, parking
arrangements, intersection controls, and short -term, cost - effective improvements.
Examination of roadway /bicycle lane /sidewalk types will be conducted, including an array
of roadway /bike lane /sidewalk cross - sections that may be suitable in some locations
(including consideration of medians and protection or provision of street trees.)
The Transportation Analysis will be completed by the end of September, 2011.
2.5 Prepare Population and land Use Demand and Capacity Analysis. The team will
assemble available current data and information regarding the city's regional context and
history, fiscal profile, population and demographics (including current Census 2010 data on
population, housing and economic characteristics, and more current sources) to conduct
population, housing, economic development, and land use demand analyses. The team
will develop a quantitative capacity analysis of lands available for development and
potential development buildout in the community based on mapped information. The
team will collect economic information to determine future demand for various types of
land uses, as well as public services and facilities, environmental resources and hazards,
historic and cultural resources, and other existing conditions in the community. The team will
paint a clear picture of a full build -out scenario based upon current policies. The product
will be a land use map that includes photos of comparable development around the
perimeter of the map and tied to specific locations on the map with arrows. Projections will
be drawn from existing and previous efforts.
The demand and capacity analysis work will be completed by the end of October, 2011.
2.6 Prepare Planning Influences Report. The team will assemble all the "Planning Influences"
materials developed during Task 2 into a summary report. The Clarion team will revise the
report following review by city staff and the Comprehensive Plan Committee.
Task Outcomes: Summary of Existing Conditions, Summary Transportation Paper, Planning
Influences Report. Task 2 will be completed by the end of November, 2011.
Ithaca Comprehensive Plan Scope of Services
B - 6
Purpose: The Contractor will identify issues specifically related to sustainability principles,
including climate protection. This task will help expand the scope of the City's new
Comprehensive Plan to bring sustainability issues to the forefront of the planning process.
3.1 Identify Links Between Environmental Sustainability Principles and Other Plan
Components. The team will meet with staff, stakeholders, and community organizations to
identify and describe links between environmental sustainability principles and alternative
land use and transportation choices, neighborhood design, and fiscal impacts.
3.2 Inventory Existing Policies, Plans and Ordinances. The team will review existing policies,
plans, and ordinances that promote sustainable principles in Ithaca, in order to compile a
summary of current efforts. Emphasis will be placed on land use policies and development
regulations that promote compact, transit - oriented, attractive bikeable and walkable urban
patterns while preserving and enhancing elements, that give Ithaca a special sense of
place.
3.3 Outline Additional Strategy Options. Based upon analysis of current policies and
regulations, and review of Best Practices that promote efficient land use patterns, practices,
and measures that work to reduce greenhouse gas emissions, a series of strategy options will
be developed for consideration by the Ithaca Community, to reinforce and further promote
sustainability objectives. A paper will be produced that summarizes the work and findings of
Tasks 3.1, 3.2, and 3.3.
Task Outcomes: Sustainability Strategy Options paper. Task 3 will be completed by the end
of November, 2011.
Purpose: The Contractor will identify issues the City of Ithaca believes are core values held by
the community and use these to formulate the Vision and Goals of the Comprehensive Plan.
4.1 Review and Affirm Community Values. The team will meet with the Comprehensive Plan
Committee and the Common Council to review and affirm the community's values and
vision. This vision will be the foundation for the new Comprehensive Plan.
4.2 Create Outline of Comprehensive Plan. The Clarion Team will hold a work session with the
Comprehensive Plan Committee, to consider draft vision, goals, and policy statements for
the community. The work session will assess strengths, weaknesses, and opportunities in the
community, and identify the "big ideas" that are relevant for the plan. The goals and policies
can be organized by traditional plan chapters, such as land use, transportation, and
economic development, or they can be organized by key planning themes.
4.3 Prepare Report of Vision, Goals, and Policies. Using the draft vision, goals, and policies,
the team will research best planning practices relevant to the identified key planning issues,
Ithaca Comprehensive Plan Scope of Services
B - 7
in particular for growth management, transportation, urban design, and economic
development issues. The team will conduct research into municipal policies and strategies
that have been used in comparable jurisdictions that have proven successful. The team will
prepare a draft memorandum for staff review. Staff will review the document and provide
consolidated comments.
Community review of this report will take place as determined in Task 1, including posting
information on the plan website and soliciting public comments.
Task Outcomes: Structure /Outline for new Comprehensive Plan; Report on Vision, Goals,
Policies; Collaborative meetings with Comprehensive Plan Committee, briefings for the
Planning and Development Board and for Common Council, and a Public Information
Meeting to present products. Task 4 will be completed by the end of February, 2012.
Purpose: The vision and goals identified in Task 4 will be the foundation for the new
Comprehensive Plan. Goals will consider the physical, cultural, and social characteristics of
the city.
5.1 Definina Vision, Goals and Policies. The goals and policies will be organized by key
planning themes. The team will work with staff and the Comprehensive Plan Committee to
identify the appropriate organization for this material.
Issues and topic areas to be considered include:
• Community Engagement
• Economic Development
• Fiscal Health of City
• Design and Visual Character
• Infrastructure
• Transportation and Transit
• Environmental Quality and Natural Resources
• Greenways, Trails, Bikeways
• Neighborhoods
• Downtown
• Waterfront
• Historic Resources
• Commercial Corridors
• Environmental Corridors
• Recreation, Parks, Cultural, and Entertainment Opportunities
• Partnerships
• Education and Education Partnerships
• Services, Housing for Older Adults
• Health and Wellness
Ithaca Comprehensive Plan Scope of Services
B - 8
• Sustainability
• Affordable Housing
• Relationship of City's Efforts to the surrounding Region (Especially Town of Ithaca)
Included in this review of issues and creation of a plan framework will be attention to urban
design issues related to gateways, commercial corridors, downtown, older neighborhoods,
new residential areas, and proposed mixed use centers. Illustrative graphics will
be prepared to illustrate ideas, and for ultimate inclusion in the plan. Also included will be
development of revitalization strategies for the downtown and older neighborhoods,
including policies to support historic preservation.
5.2 Review of Best Practices. Using the draft vision, goals, and policies, the team will
research best planning practices relevant to the identified key planning issues, in particular
for growth management, transportation, urban design, and economic development issues.
The team will conduct research into municipal policies and strategies that have been used
in comparable jurisdictions that have proven successful. The team will prepare a draft
memorandum for staff review. City staff will review the document and provide
consolidated comments.
5.3 Refine Vision Goals and Policies. The Clarion team will refine the vision, goals, and
policies based on the feedback given by city staff, the Committee, the Planning and
Development Board, and public input.
Task Outcomes: Vision, Goals, Policies Statement, Plan Outline, and graphic illustrations, to
be completed by the end of February, 2012. The Plan Outline will include specific
references to a Sustainability chapter in the new Comprehensive Plan, and to the structure
for cross - referencing recommendations in the Sustainability chapter to other substantive
chapters in the plan.
Purpose: Pursuant to Section 176 -10 of the City Municipal Code, the Contractor team in
conjunction with staff and other City departments will prepare environmental review
documents for the Phase I plan.
6.1 Prepare Environmental Review Documents. The documents will be broad in their review,
and evaluate the impact of elements of the Phase I plan on the environment. The
documents will discuss important characteristics of the natural resource base, as well as
existing and projected cultural features, patterns, and character.
Task Outcome: Draft report: Environmental review documents, to be completed by the
end of March, 2012.
Ithaca Comprehensive Plan Scope of Services
B - 9
Purpose: During Task 7, the Contractor will prepare a Draft Plan, including recommended
implementation strategies to support the plan's goals and policies. Task 7 will begin with a
Work Session involving the Common Council and Planning and Development Board to focus
on action strategies.
7.1 Assemble Components of Draft Comprehensive Plan. The team will work with staff to
prepare a fully assembled Draft Comprehensive Plan, pulling together the work and
components from Tasks 1 -6.
7.2 Prepare Implementation Strategies and Action Plan. The team will work with staff and
the Comprehensive Plan Committee to prepare a detailed set of strategies to carry out the
policies identified in the plan. The intent is to identify strategies that will be required to
implement the plan, and clearly delineate an understanding of priorities, responsibilities, and
specific actions, such as:
• Recommending revisions and amendments to city zoning ordinances and policies;
• Identifying new programs;
• Identifying a need for small area plans;
• Identifying potential partnerships and intergovernmental agreements; and
• Listing possible funding mechanisms
Task Outcome: Draft Comprehensive Plan including recommended Strategies and Actions,
completed by the end of April, 2012. The Draft Plan will be produced using InDesign
software and delivered to the City in paper and digital formats.
Purpose: Compile recommendations for Phase I Plan follow -up as Phase II of this
Comprehensive Plan Initiative.
8.1 Compile Recommendations Regarding Next Steps and Phase II of the Comprehensive
Plan Process. The Contractor will compile the ideas and recommendations that emerged
during Tasks 1 -7 that suggest future initiatives to help implant the goals of this new
Comprehensive Plan. Phase II will involve more detailed neighborhood plans and thematic
plans.
8.2 Prepare a Transition Document for Phase 11. The Contractor will prepare a Transition
Document that catalogues implementation recommendations from Phase I work, and
suggests an Action Plan for Phase II with priorities for most compelling and time - sensitive
initiatives to be pursued. Recommended initiatives shall include discussion of potential
funding sources and responsibilities for action.
Ithaca Comprehensive Plan Scope of Services
B - 10
Task Outcome: Transition Document recommending actions and ideas for pursuit during
Phase II, including a list of potential neighborhood and thematic plans, to be completed by
the end of May, 2012.
Purpose: At this stage, the Clarion team will compile all the previous plan products,
including the vision, goals, and policies, the draft future land use plan, the implementation
strategies and other supporting elements into a Comprehensive Plan document that is
ready for the Planning and Development Board review, public review, and ultimately for
adoption.
9.1 Develop Preliminary Draft Comprehensive Plan. The Contractor will compile the
background information, public input, inventory and analysis, recommendations, plans and
illustrations into a preliminary draft Comprehensive Plan. The team will work with staff, the
Comprehensive Plan Committee, and the Planning and Development Board to develop the
appropriate organization for the plan. The preliminary draft will be made available on the
plan website and at other public venues for review as determined during Task 1.
A major public participation event will be an open invitation to citizens to take and submit
photographs for inclusion in the final document, to illustrate community features.
9.2 Prepare Public Hearing Draft Comprehensive Plan. The Clarion team will revise the plan
to incorporate the feedback from staff, the Committee, and the general public and present
the draft plan to the Planning and Development Board and subsequently at a public
hearing. Revisions will be made to the Plan following the Public Hearing to incorporate
feedback from the community, the Planning and Development Board, and Common
Council.
Task Outcomes: Draft Comprehensive Plan, presentation of draft Plan at public events and
to the Planning and Development Board and Common Council at Public Hearing, with
revisions following Public Hearing. Target for having a plan ready to take to Public Hearing:
June, 2012. The final product will be delivered to city staff in the form of an editable
InDesign document, along with downloadable pdf files. The Planning and Development
Board has the responsibility to vote on recommending the plan to Common Council, and
Common Council has the responsibility to vote on whether to adopt the plan.
Support from city staff will be provided throughout this project. A project manager in the
Department of Planning and Development will be the key point of contact for the
Contractor. Communication between the city's project manager and the Contractor's
project manager will be frequent. It is expected that City staff will be responsible for
logistical support for all meetings in Ithaca, including providing public notices, arranging for
Ithaca Comprehensive Plan Scope of Services B - 11
venues, maintaining distribution lists for sharing information, and transmittal of documents to
reviewing bodies. It is also expected that city staff will provide the following information and
support:
• Digital and paper copies of plans, policies, and key city documents
• Zoning Map
• GIS data layers
• Relevant GIS analyses and maps prepared to date
• Historic Preservation information
• Presentations to Contractor and the Comprehensive Plan Committee on key topics
• Presentations to civic groups
• Web hosting and maintenance
• Document editing
• Access to photo library
• Inventory of Site Plan Approvals
• Printing of documents for Comprehensive Plan Committee, the Planning and
Development Board, Common Council, and public review
Ithaca Comprehensive Plan Scope of Services
B - 12
The schedule of work for preparation of this Phase I of Ithaca's Comprehensive Plan will generally
follow the schedule listed below:
Task 1: Project Start-up ........................................ August-October, 2011
Task 2: Existing Conditions and Planning Analysis ................. August- November, 2011
Task 3: Evaluate Environmental/Sustainability Strategy Options ... September-November 2011
Task 4: Review and Affirm Values ............................... February, 2012
Task 5: Develop Plan Framework ............................... February, 2012
Task 6: Preliminary Generic Environmental Impact Statement ...... March, 2012
Task 7: Prepare Draft Plan with Implementation Strategies ........ April, 2012
Task 8: Phase 11 Groundwork .................................. May, 2012
Task 9: Prepare Comprehensive Plan .......................... June, 2012
Ithaca Comprehensive Plan Scope of Services D - 13
1121111i 11111111ilr 11 In pi
WHEREAS, Bids for the Solar Thermal Domestic Hot Water Systems project were received on
Tuesday September 20, 2011 at 3:00 P.M. and
WHEREAS, staff has reviewed the bids received and made recommendations for award, now
therefore be it
RESOLVED, That the City of Ithaca Board of Public Works hereby awards the Contract for
General Construction the Solar Thermal Domestic Hot Water Systems to
for their low bid meeting specifications of $ , and be it further,
RESOLVED, that the Mayor be and hereby is authorized to execute these contracts, and that the
Superintendent of Public Works be and hereby is authorized to administer the same.
im
RESOLVED, That the Board of Public Works hereby agrees to accept a payment of $419.73
for the payment of the second quarter 2011 water and sewer bill, which reflects the average •
the preceding four bills and the conclusion that there was no seasonal use pattern for this
property.
Page 7
724 WEST COURT STREET
ITHACA, NY 14850 F I N G E R L A K E S
F A B R I C A T I N G
WEST COURT PARKING LOT PROPOSAL
The Backstory:
Before Fulton Street was extended to create Rt 13 South, my building had plenty of parking —
it's lot stretched all the way over to the railroad tracks on the west side and over to and actually
past Esty St to the north. But the state took what they wanted by eminent domain and after the
construction was over, the result was the parking lot that now exists along Fulton St from Court
to Esty. This lot was created to benefit those residents and businesses that had lost parking
due to the encroachment of the new road and was unrestricted in its use and eventually
deeded to the city. It has served residents of the local area as well as employees of Ithaca
Bakery, Hearth and Home, Finger Lakes Fabricating and Verizon (who moved out and was
replaced by Wink's Body Shop).
At one point when the former Miller warehouse was sold to John Able and his partner, the
portion of the new parking lot that was adjacent to the Miller Building was acquired by them — I
am not certain how that exactly happened but it does set a certain precedent for private
ownership of former city land.
The Current Situation:
In an effort to generate revenue from the parking adjacent to my building, the city has decided
to initiate a system of meters and permit parking. Unfortunately, the permit spaces are directly
next to my building and because of their poor labeling, look like free spaces. Our customers
are surprised when they get a ticket and then get mad at us because we happen to be in
shouting range. In addition, the newly painted spaces in the middle of the parking lot (for
permit parking) are placed so close to my own 30' strip of parking, that it renders it virtually
useless for my own parking thus depriving me of effective use of my own land. To illustrate just
how boxed in I feel by this arrangement, it even occurred to me to tear down part of my
building to get more parking. But there is a better solution.
The Proposal:
I want to buy the lot, preferably entirely or just the center strip. This would put the property on
the tax roles, generating many times more revenue than that from parking fees. It would
benefit the customers (who would rather not pay for parking) and thus the businesses here,
who generate more sales tax when they have more customers. The price would be determined
by an independent appraiser, the fee for which I would pay. The city has only to gain from this
proposal, as well as the local businesses and residents of the West End.
Tom Seaney, Finger Lakes Fabricating 607- 227 -1281
CITY OF ITHACA
108 East Green Street Ithaca, New York 14850-5690
OFFICE OF THE CITY ENGINEER
Telephone: 607/274-6530 Fax: 607/274-6587
To: Bill Gray, Superintendent of Public Works
From: Tim Logue, Transportation Engineer
Date: September 14, 2011
Re: Parking on Hector Street
Last year, we investigated the possibility of adding an uphill bicycle lane on
Hector Street and looked at pavement width along the length of the street. The
cross-section varies considerably along the approximately 11/4 mile street. At the
base of Hector St. (at Floral Ave.) the road quickly narrows from —31' wide to
—25.5' wide then to —24.5' wide. The road then widens to —31.5' and then
narrows back to —28' wide just before Sunrise Road. From Sunrise Rd. to Hopper
PL, the road is —27' wide. From Hopper Pl. to Fall View Terrace, the road is
approximately —28' wide in most places. Above Fall View Terrace, the road
widens considerably to —33' wide and this width continues more or less the same
to the City Line.
An Equal Opportunity Employer with a commitment to workforce diversification." 0
In order to allow for on-street parking, we would want to see a pavement width
of at least 32 feet on straight sections with good lines of sight and more like 36
feet on the curves or in locations with poor lines of sight. The only place where
we see this kind of width would be on the straight-ish stretch between Oakwood
Place and Warren Place. Since there are no sidewalks in this area, I would not
recommend allowing on-street parking because the shoulders or edges of
pavement are where pedestrians must walk and where bicyclists are most likely
to ride. There is only one place along the whole stretch of Hector. Street that
seems anywhere near acceptable to allow parking. In between 602 Hector Street
and 606 Hector Street, there is a small pull-off that is long enough to allow for
one or two parking spaces. I've attached two pictures of that spot. As you can
see, the truck is not completely off the pavement, but there is enough room for
someone to get entirely off the pavement.
From July 25, 2009 to July 25, 2011, there were 21 motor vehicle collisions on
Hector Street reported to IPD. Though only one of those collisions was directly
related to a parked car on the street, five were drivers left the roadway and five
were collisions related to deer. These types of crashes can easily become more
complicated and dangerous if vehicles are parked partially on the roadway or
across a ditch. Additionally, there is a bicycle and pedestrian safety concern.
Allowing on-street parking in any stretch of the street, without widening the
pavement, particularly above Vinegar Hill Rd, takes away space that would
otherwise be used by pedestrians and bicyclists.
In conclusion, if the neighbors on Hector Street want the City to allow on-street
parking, we should ask them to petition the Board of Public Works to widen the
street to allow for the needed width. The Board can direct us to sketch it out and
develop a cost estimate. The Board can request funding from Common Council.
In my opinion, however, because there is so much lacking from Hector Street in
regard to pedestrian and bicycle infrastructure, I would recommend that any
funds used for improvements on Hector Street be guided toward installing
sidewalks and curbs where they are missing and widening the pavement by two
to five feet to allow for an uphill bicycle lane and a shared downhill lane. The
vast majority of properties along Hector Street have off -street parking to serve
their basic needs and though on-street parking would add convenience, I don't
think the costs would outweigh the benefits.
Photos of possible off - pavement parking between 602 and 606 Hector Street
September 5, 2011
Board of Public Works
c/o William ]. Gray, P.E.
Superintendent nf Public Works
1O8 East Green Street
Ithaca, 0Y1485O
Dear Mr. Gray and the Commissioners of the Board of Public Works,
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2 011
pt. and
Engineering
Aa residents of Hector Street, we're writing to express our concern about the city's decision tomake
street parking illegal on Hector Street. This decision was made by the Board of Public Works without
consulting or informing residents. While we recognize that the Board of Public Works changed the park-
ing regulations in part because of' safety, we want to call your attention to ways in which this decision
has made Hector Street less safe for residents, particularly pedestrians. Specifically:
"
More people are parking on their lawns and are obstructing the sidewalk with their cars. We have
found we must sometimes walk in the street because the sidewalk is used for parking.
U Traffic appears to have sped up, on a 30 mph city street where much of the traffic was already trav-
elling 35 to 40 mph and,where speed limit enforcement has been limited and ineffectual.
The change in parking regulations has affected the quality of life for residents in other ways, as we've
learned from comments from other Hector Street residents on the West Hill Civic Association listserv.
Residents who obey the parking laws now have no space for visitors or contractors, resulting in lowered
enjoyment of their property and, potentially, lowered property values.
We propose two possible changes tothe current "No parking" regulation on Hector Street. Preferably,
we propose changing the regulation to "No overnight parking." This change would allow residents' visi-
tors nrcontractorstoparktemporari(y,butvvou|dprevent|ong-benmparking.Analternativevvou(dbe
to allow parking on parts uf the street where the street \s relatively wide.
If neither change to the regulation is acceptable, we are asking the Board of Public Works to please
change the signs. Current signs address only those parking regulations (parking on the side of the road)
that affect motorists. if there is to be no parking on Hector Street, we would like the signs to also ad-
dress regulations that affect pedestrians (parking that obstructs the sidevvo|k). Given that the goal is
safety, everyone's safety should beconsidered. The Board of Public Works' recent action has made
people who walk on Hector Street less safe.
Sharon Ahlers and Anthontum
507 Hector Street
CITY OF ITHACA
108 East Green Street Ithaca, New York 14850-5690
OFFICE OF THE CITY ENGINEER
Telephone: 607/274-6530 Fax: 607/274-6587
To: Board of Public Works
From: Tim Logue, Transportation Engineer
Date: September 15, 2011
Re: Parking Regulations on West York Street
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• be reserved for people with disabilities, According to the policy adopted by
the BPW, there is an application process for this request. I will send an
application to the household.
One last note is that I don't see two properties listed on the petition: 110 West
York St. and 111 West York Street. The rest of the properties on West York Street
and the two on the corner, whose addresses are on North Cayuga Street have
signed.
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IM
RESOLUTIO a
'..
2011
Regulat"s on West York Street
By Commissioner : Seconded by Commissioner
WHEREAS, the Board of Public Works has received a petition from the majority of residents on
West York Street to change the parking regulations on the block, and
WHEREAS, the Board of Public Works is authorized by Section 346-4 of the City Code to adopt
and to amend a system of Schedules in order to administer the Vehicle and Traffic Law, and
WHEREAS, the City Transportation Engineer has stated that the request will not have a
significant negative transportation impact, and
WHEREAS, the Board of Public Works is in agreement with the request, now therefore be it
RESOLVED, That Schedule XV, Parking Prohibited Certain Hours, be amended to add the
following entries:
Name of Street Side Hours/Days Location
West York Street North 9:00 am to Entire length
1:00 pr
Mon-Fri
West York Street South 1:00 Pm to Entire length
5:OOTm/
Mon-Fri
To: Tim Logue, Office of the Superintendent of Public Works
From: The residents of West York Street
Re: Parking Restrictions
Date: 8-24-11
On Wednesday, August 10, three sixteen-year-old boys (not neighbors) were arrested on
our street. In plain view, they drove to our street, parked in front of our homes, and
proceed to do drugs. This unfortunate incident highlights our problem: our little
neighborhood, already besieged by the traffic on Rt. 13 at one end and increasing traffic
on Cayuga Street at the other end, has become a high school parking lot and hang out lot.
During the school year, it is impossible for residents to find daytime parking on the street,
while kids come and go all day. We have seen them do drugs, smoke cigarettes, engage
in sexual activity, and routinely throw litter on our lawns. Their parked cars block our
rural delivery mail boxes, preventing delivery of mail and packages.
To reclaim our neighborhood, then, we request that the City impose parking restrictions.
To best accommodate residents, we request "No parking 9:00 a.m. -1:00 p.m." on one side
of the street and "No parking 1:00 p.m.-5:00 p.m." on the other side of the street. This is
the same system that West Falls Street already has in place.
in addition, would it be possible to designate a handicapped space in the first space off
Cayuga Street on the north side of the street (opposite the church)? The elderly residents
who live in that house would be most appreciative.
Please note that our petition has been signed by every resident of West York Street. We
are unanimous in our request for parking restrictions.