HomeMy WebLinkAbout09-14-11 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS
OFFICIAL NOTICE OF REGULAR MEETING
A meeting of the Board of Public Works will be held on Wednesday, September 14, 2011, at
4:45 p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street,
Ithaca, New York.
Agenda
1. Additions or Deletions to Agenda (Items 1 -5: 15 min.)
2. Mayor's Communications
3. Communications and Hearings from Persons Before the Board
4. Response to the Public
5. Reports
Special Committees of the Board
Council Liaison
Board Liaisons
Superintendent and Staff
Other Department Heads
6. Approval of Minutes
6.1 May 11, 2011, Regular Meeting Minutes
6.2 August 10, 2011, Regular Meeting Minutes
6.3 August 17, 2011, Regular Meeting Minutes
7. Administration and Communications
8. VOTING ITEMS
8.1 Buildings, Properties. Refuse and Transit
8.2 Highways. Streets and Sidewalks
8.3 Parking and Traffic
8.4 Creeks. Bridges and Parks
8.5 Water and Sewer
A. Protest of Water Bill for 127 College Avenue — Possible Resolution
9. DISCUSSION ITEMS
9.1 Memorandum of Understanding for Vendor Sales of Trash Tags
9.2 Flooding Update
9.A FYI ITEMS
• Stewart Avenue Reconstruction Design Steering Committee Minutes
10. New Business
11. Adiournment
If you have a disability that will require special arrangements to be made in order for you to fully
participate in the meeting, please contact the City Clerk at 607 - 274 -6570 at least 48 hours before the
meeting.
The Board of Pudic Works meets on the second, third and fourth Wednesdays of the months at 4:45 p.m. All meetings are voting
meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning
issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request
written comments on lengthy or complex issues. This information may then be used to mate commilme agendas, Wth the speaker a
author invited to attend.
Notes for BPW Agenda, September 14, 2011
8.5A Protest of Water Bill for 127 College Avenue -Resolution
The Terry's are protesting a water and sewer bill at 127 College Avenue that covers the first
quarter of 2011 (Jan -Apr). The bill and usage are a significant departure from any historical
bills, where the preceding four quarters averaged 52 units or 39,100 gallons per quarter (about
twice that of an average household), and the quarter in question was 349 units or 261,000
gallons, or 6.7 times more water. The Terry's had problems with the new meters and related
billing when they were installed in the fall of 2008. They feel that this must be a similar
technical problem.
We have not been able to detect a problem with the meter. The meter was replaced in May
2011 at the request of the owner. The old meter was recently queried for hourly consumption
data and produced the attached data for several days in May 2011, before it was removed.
Nothing stands out. The highest use recorded (noon, May 2nd) was 26 cubic feet (195
gallons) for one hour. If that rate were maintained for a day it would total 4,670 gallons, and
415, 400 gallons for the 89 day quarter that is being protested. 195 gallons an hour is 3.25
gallons a minute, probably about the fill rate of a running toilet. A running hose might deliver
between 10 -20 gallons per minute. This is rental property, not owner occupied, so it is hard to
know what would have been recognized and reported to the owner by their tenants.
I don't believe the Board had a decision in mind when it first discussed this protested bill on
August 24, 2011. 1 have not written a resolution because the Board was seeking more
information to help formulate a response to the property owner.
9.1 Memorandum of Understanding for Vendor Sales of Trash Tags
Debra Parsons has provided a memo concerning the trash tag sale by outside vendors. This
program has been in place for many years. We took this opportunity to review the agreement
and update it. The proposed contract is attached for your information, your review, and your
comments.
9.2 Flooding Update
Attached is my note to the Board concerning the recent rain and flooding events that took
place between Wednesday, September 7th and Thursday, September 8th. This is for your
information. We would also appreciate any comments or observations you may have. I expect
there will be follow up discussions at several levels (department, city, and county) concerning
the emergency response and possible improvements for future events. Anytime you operate a
Page 2
system close to its capacity or operating limits, you learn things (people, equipment,
organization, emergency plans, suppliers, and back up organizations) that can benefit you in
the future. I am happy to say we learned a few things, enough to improve on future events, not
so many as to feel ill prepared.
9.A FYI ITEMS
• Stewart Avenue Reconstruction Design Steering Committee Minutes
WLLUamj. CralJ., P.E.
5uper wtewdewt of PubUo Worizs
septem ber g, toll
Page 3
TAT MasterLink Data Collection System
m Dam Log Report
9/8/2017 1:55 p
From: 511/2011(00:01) To: 51812011 (23:01)
Date Log Event: 50054 Address: 127 College eve.
Customer:
MemrSN: 5245588 Electronic ID: 5245558
Peak Consumption: 25 Occurred 5/2/2011 (12:01)
10
4
Page 1 of 8
w w w n w w w♦ w w w w w w ♦ w w w♦ w w w w w w w
O ♦O O 9 °O ,\A 60 y0 p0 ,.0 ry0 ♦O °O 0 O § O O O_ O ry0 ♦' O .O O ♦O O 00
�, RY' ry ry°' w' w' w' w' w' w' w' ♦' w' w' o' �' o o° Oh or' QA O o cP
w♦ ww ww ww w♦ w^ w♦ ww w♦ ww w♦ ww ww w♦ w♦ ww ww ♦w ww ww w♦ ♦♦ ' w♦ ww ^w ^♦ ♦w ww ww
yt°
Date &Time
Readinc
Usage
5/812011
23:01
84218
i
5/8/2011
22:01
84218
t
51812011
i
84217
2
w w w n w w w♦ w w w w w w ♦ w w w♦ w w w w w w w
O ♦O O 9 °O ,\A 60 y0 p0 ,.0 ry0 ♦O °O 0 O § O O O_ O ry0 ♦' O .O O ♦O O 00
�, RY' ry ry°' w' w' w' w' w' w' w' ♦' w' w' o' �' o o° Oh or' QA O o cP
w♦ ww ww ww w♦ w^ w♦ ww w♦ ww w♦ ww ww w♦ w♦ ww ww ♦w ww ww w♦ ♦♦ ' w♦ ww ^w ^♦ ♦w ww ww
yt°
Date &Time
Readinc
Usage
5/812011
23:01
84218
0
5/8/2011
22:01
84218
1
51812011
21:01
84217
2
518/2011
20:01
84215
4
502011
19:01
84211
7
5/8/2011
18:01
84204
4
51812011
17:01
84200
4
5/8/2011
16:01
84196
3
5/8/2011
15:01
84193
1
502011
14:01
84192
0
5/812011
13:01
84192
2
5/8/2011
12:01
84190
2
5/8/2011
11:01
84188
5
5/812011
10:01
84183
0
518/2011
09:01
84183
1
5/812011
08:01
84182
0
502011
07:01
84182
2
5/8/2011
06:01
54180
9
5/812011
05:01
84171
1
5/812011
04:01
84170
1
5/812011
03:01
84169
3
5/8/2011
02:01
84188
3
5/8/2011
01:01
84163
0
518/2011
00:01
84163
2
517/2011
23:01
84161
1
517/2011
22:01
84160
4
517/2011
21:01
84156
0
11712011
20:01
84156
3
5/712011
19:01
84153
7
T;. MasterLink Data Collection System
9/8/2011 1:55 pm Data Log Report
From: &1/2011(90:81) 70: 5/8/2011(23:01)
Data Log Event: 50054 Address: 127 College ave.
Customer.
MeterSN: 5245668 Electronic ID: 5245668
Peak Consumption: 26 Occurred 512/2911 (12:01)
16
14
12
10
8
Page 2 of 8
Date &
nme
Readino
Usaae
51712011
18:01
84146
15
51712011
17:01
84131
4
5(/12011
16:01
84127
1
5/7/2011
15:01
84126
3
517/2011
14:01
64123
1
5/712011
13:01
84122
4
5/712011
12:01
84118
2
51712011
11:01
84116
10
517/2011
10:01
84106
6
5/712011
09:01
84100
1
517/2011
08:01
84099
0
5/712011
07:01
84099
3
5/7/2011
08:01
84096
0
5/712011
05:01
84096
2
5/7/2011
04:01
84094
3
5/7/2011
03:01
04091
2
51712011
02:01
84089
2
517/2011
01:01
84087
1
5/712011
00:01
84086
3
502011
23:01
84083
5
5/6/2011
22:01
84078
5
5/6/2011
21:01
84073
11
502011
20:01
84062
1
5/812011
19:01
84061
1
5/6/2011
18:01
84060
4
5/8/2011
17:01
84056
3
5/612011
16:01
84053
2
518/2011
15:01
84051
2
5/612011
14:01
84049
7
516/2011
13:01
84042
7
O MasterLink Data Collection System
Data Log Report Page 3 of 8
918/2011 1:55 pm From: 511/2011(00:01) To: 5/8(2011(27:01)
Address: 127 College ave.
Data Log Event: 50054 Customer
MeterSN. 5245668 Electronic ID: 5245888
Peak Comumpgon: 26 Occurred 5/2/2011(12:01)
10
7
4
w w w w w w w w w w w w '. w w w w w w w w w w w w w w w w
O O A O O O O O O O O .O O O O O O .O 0 0 0 0 0 0 0 .O O A J3,
O
w ^. 401 1 M1 w O K w0 w0 w1 40 wh wp wA d� ww w0 00 � O ^.
00N 00 O t{° Oh Off` Oh O O O 'G5 M17' h
nwwww ww ww ww ww ww ww ww ww ww NN �`w ww ww,, NN NN ww ww ww ww�0ww11 ww ww ww,,pww,pww
h� h� 4
Date & Time
Reading
Usage
5/812011
12:01
84035
1
5/612011
11:01
84034
5
51812011
10:01
84029
5
518/2011
09:01
84024
4
5/62011
08:01
84020
5
5!6/2011
07:01
84015
0
5/812011
06:01
84015
0
5/6/2011
0501
84015
2
516/2011
04:01
84013
3
5/612011
03:01
84010
0
516/2011
02:01
84010
7
502011
01:01
84003
5
502011
00:01
83998
3
5/5/2011
23:01
83995
2
5/512011
22:01
83993
4
515/2011
21:01
83989
1
515/2011
20:01
83988
2
5/5/2011
19:01
83986
2
515/2011
18:01
83984
1
5/52011
17:01
83983
6
5/5/2011
16:01
83977
5
5/512011
15:01
83972
2
515/2011
14:01
83970
7
5/5/2011
13:01
83963
0
51512011
12:01
83963
0
515/2011
11:01
83963
1
5/5/2011
10:01
83962
10
5/512011
09:01
83952
7
5/512011
08:01
83945
3
51512011
07:01
83942
0
ATT
MasterLink Data Collection System
tisane
5/5/2011
918/2011 1:55 Pm
Data Log Report
1
From: 511/2011 (00:01) To: 518/2011(23:01)
Data Log Event 50054
Address: 127 College ave.
0
Customer.
04:01
Meter3N: 5245668 Electronic ID: 5245668
0
Peak Consumption: 26 Occurred 5/Z2011 (12:01)
20
16
12
Page 4 of 8
O w O " A w O w O w O w w O w w O O w O w A w O w O w O w O w O w `O w O w O w O w O w A w 0 0 0w w 0 w 0
Cis, y°ooti o ^ cA' '` " '' 0' wo 4 NV w" wo 00 oy' tAl 01 o'' If o"
o'1.' o ".
Q ^" O ^^ O ^" ^w ^^ O ^w ^^ w^,,p ^^ O " ",�Oww O ^w��O "r��O ^w,A ^w,�O " ",,p ^w O ^w,,p ^w Oxt, N" ,Aw1 4n " "fLO"^ ww�nO"w��O ^ ".,,p ^w.,p "^
bC��p�' pd��b\ ba• p,• �b\ � b "�bC� b \M1',bV'�b\�'�bl��b\Y M'y Deb b\ M" b" 00�'
Date & Time
Reading
tisane
5/5/2011
06:01
83942
1
5/5/2011
05:01
83941
0
5/5/2011
04:01
83941
0
515/2011
03:01
83941
1
5/512011
02:01
83940
6
5/5/2011
01:01
83934
8
5/512011
00:01
83926
5
514/2011
23:01
83921
1
51412011
22:01
83920
3
5/4/2011
21:01
83917
1
5/4/2011
20:01
83916
1
5/4/2011
19:01
83915
1
5/4/2011
18:01
83914
1
51412011
17:01
83913
1
5/4/2011
16:01
83912
2
5/4/2011
15:01
83910
4
5/412011
14:01
83906
1
514/2011
13:01
83905
5
5/4/2011
12:01
83900
0
5/4/2011
11:01
83900
3
5/412011
10:01
83897
18
5/412011
09:01
83879
5
5/4/2011
08:01
83874
6
5/4/2011
07:01
83868
1
514/2011
06:01
83867
2
5/4/2011
05:01
83865
1
5/4/2011
04:01
83864
0
5/4/2011
03:01
83864
2
5/4/2011
02:01
83862
1
514/2011
01:01
83861
2
TAINW11
MasterLink Data Collection System
Usaoe
514/2011
00:01
Defy Log Report
9/8/2011 1:55 pm
From: 51112011(00:01) To: 5/812011 (23:01)
23:01
Address: 127 College ave.
Data Log Event: 50054
Customer.
22:01
MeterSN: 5245668 Electronic ID: 5245666
3
Peek Consumption: 26 Occurred 8/2/2011(12:01)
16
14
12
10
Y
8
Page 5 of 8
^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ n ^ ^ ^ ^ ^
0 0 0 0 .O O O O O .O O O O A O O
ti ^' ep ^°N ^� N d° �' A. 06' O`' �°' OA otiN o^ � '�' , N ti^ 'O ^(°.
^^ ^^ ^,^^^ s, ^�M1s, ^�,,•p ^^ ^^�,•p ^ ^�ryO ^� ^1,.•p ^ ^\ ^° ^, ^�,•p ^^ ^^ ^ ^,A ^^ ^ ^,A ^^ ^,^S,,Vp ^ ^^^ '`^ "^ ^^ ^� ^),•p ^� ^)q ^� ^^� ^},•p ^^
y\'�c>�Oh`' �O`- O�ryO��9"
Date B Time
Readino
Usaoe
514/2011
00:01
83859
11
502011
23:01
83848
10
5/3/2011
22:01
83838
3
5/3/2011
21:01
83835
2
513/2011
20:01
83833
15
5/3/2011
19:01
83818
6
502011
18:01
83812
1
5/3/2011
17:01
83811
1
502011
16:01
83810
0
5/3/2011
15:01
83810
3
5/3/2011
14:01
83807
1
5/3/2011
13:01
83806
0
5/312011
12:01
83806
5
5/3/2011
11:01
83801
3
5/3/2011
10:01
83798
11
502011
09:01
83787
8
5/3/2011
08:01
83779
4
502011
07:01
83775
0
513/2011
06:01
83775
1
5/3/2011
05:01
83774
1
51312011
04:01
83773
0
502011
03:01
83773
2
5/3/2011
02:01
83771
2
502011
01:01
83769
1
5512011
00:01
83768
2
512/2011
23:01
83766
10
5M212011
22:01
83756
6
5/2/2011
21:01
83750
2
5212011
20:01
83748
1
5/22011
19:01
83747
2
vM
MasterLink Data Collection System
Readina
Usace
9/8/2011 1:55 pm
Data Log Report
83745
From: 511 /2011 (00:01) To: 51812011 (23:01)
Data Log Event: 50064
Address: 127 College eve.
83734
Customer:
5102011
MeterSN: 5245668 Electronic ID: 5246888
83732
Peak Consumption: 26 Occurred 51212011 (12:01)
28
24
2D
0 18
a
� 12
Page 6 of 8
w w w w w w w w w w w w w w w w w w w w w w w w w w w w w
00 O OA 60 bO �O ryA ^O OA O O ,10 O O O � O ryO ^O O A ryO ^O .O 00 dl ,`O 00 60 p0 � O
'' 00' p' c` P�'O6'OE"O +'O'O'OO'1.'�,'1,'�p'
ww ww w(w�r�'ww w( 1�e�', \ 1��• Ow( 1D�' O1w��• Ow( wD�' O1( wD�` OwwAw( wD�• Ow�wD� `Ow(wD�`Ow \��•Ow(w�,}�'Ow1 w(1��'Oww,,pww ww ww ww ww pw111ww,p \w,,pww ww ww
Noe
Date 8
Time
Readina
Usace
52/2011
18:01
83745
11
5/212011
17:01
83734
2
5102011
16:01
83732
0
5/2/2011
15:01
83732
2
502011
14:01
83730
2
502011
1301
83728
1
502011
12:01
83727
26
502011
11:01
63701
7
5/212011
10:01
83694
5
502011
09:01
83689
6
5/2/2011
08:01
83683
5
502011
07:01
83678
1
502011
06:01
83677
1
5/22011
05:01
83676
0
5212011
04:01
83676
1
52/2011
03:01
83675
3
5/22011
02:01
83672
2
522011
01:01
83670
2
522011
00:01
83668
1
5/112011
23:01
83667
4
5112011
22:01
83663
2
5/12011
21:01
83661
5
5/112011
20:01
83656
2
5/1/2011
19:01
83654
4
5/1/2011
18:01
83650
9
5/1/2011
17:01
83641
2
5/1/2011
16:01
83639
1
511/2011
15:01
63638
6
5/1/2011
14:01
83632
0
5/112011
13:01
83632
4
VS. R
MasterLink Data Collection System
Usane
5/1/2011
918/2011 1:55 Pm
Date Log Report
Page 7 of 8
15
From: 51112011(00:01) To: 58/2011 (23:01)
Data Lag Event: 50054
Address: 127 College ave.
6
Customer.
10:01
MeferSN: 5245888 Electronic ID: 5245888
4
Peak Consumption: 25 Occurred 5/2/2011(12:01)
In
14
12
10
d
w 8
w
7
6
4
2
0
O^ . O^ O� O, O^ 0� 41 O� O� . .. O�
n° ^Q. ({b. 00. Off. C�. Oi, O1. Off• Qry. ��. �. NN
4.51°
Date B Time
Readino
Usane
5/1/2011
12:01
83628
15
5/1/2011
11:01
83613
6
5/1/2011
10:01
83607
4
511/2011
09:01
83603
1
5/1/2011
08:01
83602
1
5/1/2011
07:01
83601
0
511/2011
08:01
83601
1
5/112011
05:01
83600
0
5/1/2011
04:01
83600
5
511/2011
03:01
83595
1
5/1/2011
02:01
83594
4
5/1/2011
01:01
83590
2
5/1/2011
00:01
83588
0
M, MASTER MasterLink Data Collection System
9/8/2011 1:55 pm Date Log Report
From: 51112011 (00. 01) To: 51812011 (23:01)
Data Lag Event: 50054 Address: 127 College ave.
Customer.
NeferSN: 5245668 Electronic ID: 5246668
Peak Consumption: 26 Occurred 5/2/2011 (12:01)
Number of Readings For This Data Log: 192
Average Usage For This Data Log: 3
Total Usage For This Data Log: 830
Page 8 of 8
—vsaoio
City of Ithaca
Office of the Chamberlain
108 East Green Street, Ithaca, NY 14850
Ph: 607 274 -6580 Fax: 607 272 -7348
To: Board of Public Works
From: Debra Parsons, City Chamberlain
Re: Vendor Sales of Trash Tags
Date: September 1, 2011
The City has, since the inception of the trash tag system, sold trash tags to various retail businesses for resale
to the general public. The outside vendors, under terms of an MOU, cannot sell the tags for more than the
price paid for the tags.
It has been many years since the MOU has been reviewed. We also have new vendors asking to sell the tags.
Assistant City Attorney Khandikili Sokoni has recommended a new MOU, and that the Board review and
approve parameters for the sale of trash tags to outside vendors, such as:
• Only vendors engaged in a retail business, routinely selling items to the general public, or to an
established target population, (such as the university population for Comell Campus Store,) will be
eligible to sell trash tags on behalf of the City.
• Vendors are acting as a sales agent on behalf of the City.
• The City will deliver the tags to vendors, based on orders placed by the vendors. The City will deliver
tags two times per week, except where circumstances prevent or interfere with delivery.
• Bills for the sale of trash tags are due within 30 days if issuance. Vendors whose bills are a not paid
within 30 days may be required to pay for the tags by check or money order at the time of delivery.
• Vendors are not required to sell, nor prohibited from selling individual tags. Customers wishing to
purchase individual tags may do so at City hall.
• Vendors who no longer wish to sell tags may turn them into the City for a credit on unpaid invoices, or
a refund. In instances where the City has changed the tags, such as a price increase, the City will
arrange an exchange of the new tags for the old tags with the Vendors, and make appropriate
adjustments to the Vendors' invoices.
The proposed contract follows.
CONTRACT FOR TRASH TAG VENDING
Made this day of between:
The CITY OF ITHACA, a municipal corporation with offices at 108 East Green Street, Ithaca, New York,
hereinafter called the "City ",
And
whose principal place of business is at
. hereinafter called the "Vendor'
WITNESSETH:
WHEREAS, the Common Council of the City of Ithaca adopted a "fee per container' system for refuse
hauling to recover the cost of tipping fees and sells trash tags in sheets of 6 tags each, and
WHEREAS, the Vendor, acting as a sales agent on behalf of the City in performance of a public service,
wishes to purchase from the City one or more sheets of tags for the purpose of reselling these tags to
customers of Vendor,
NOW, in consideration of the covenants, conditions, and provisions contained herein, it is hereby AGREED
as follows:
The City hereby agrees to sell to Vendor one or more sheets of garbage disposal tags at the same
price that the City shall sell these tags to the general public.
2. The Vendor is authorized to resell these tags to the general public at the Vendor's place of
business located at , upon the following
conditions:
a) Vendor shall not sell the garbage tags to the public for a higher amount than that paid
by the Vendor to the City for the purchase of such tags.
b) The City agrees that it will repurchase from Vendor any full sheets of garbage tags at
any time for the original price paid by Vendor.
3. Vendor agrees to pay for the tags upon receipt of a bill from the City.
4. Vendor shall comply with any rules and/or regulations in existence now or as may be adopted
from time to time by the City's Board of public Works or Common Council regarding the sale
of trash tags to the public.
5. The relationship of the Contractor to the City is that of an independent contractor. As such, the
Vendor shall receive no fringe benefits from the City including but not limited to medical
insurance, retirement benefits, workers' compensation, disability, unemployment insurance or
any other benefits or remuneration other than that set forth in paragraph 2 hereinabove.
6. Payment on bills for tags delivered will be due upon receipt by Vendor. Bills will be sent to:
7. The City may terminate this contract at any time without cause, in which case the Vendor shall
be paid for any unsold full sheets of trash tags returned by Vendor to the City within 14 days of
termination of this Contract by the City.
8. The Vendor shall defend, indemnify, and hold the City harmless from any claims against the
City arising from the negligence of the Vendor.
9. The Vendor shall not discriminate against any employee, applicant for employment, sub-
contractor, supplier of materials or services, or program participant because of actual or
perceived: age, creed, color, disability, ethnicity, familial status, gender, height, immigration or
citizenship status, marital status, national origin, race, religion, sexual orientation, socio-
economic status, or weight.
10. Workers' Compensation and Disability Coverage: A condition for entry into this agreement is
the presentation by the Vendor to the City of Ithaca of either proof that the Contractor provides
the levels of workers' compensation and disability coverage required by the State of New York
or that the Contractor is not required to provide such coverage.
[Print Vendor Name]
CITY OF ITHACA
BY:
DATE:
VENDOR:
BY:
DATE:
APPROVAL AS TO FORM:
DATE:
City Attorney
CITY CONTROLLER:
DATE:
City Controller
CITY ADMINISTRATION COMMITTEE
Chairperson
Vendor Name and Address
Billing Address
Delivery Contact Persons:
DATE:
Telephone No.
9.2 Floodina Update
Note to the Board of Public Works
This is written (Friday, September 9, 2011) as an initial follow up to the flooding experienced
over the preceding 36 hours. My initial impression is that we did a good job dealing with the situation
as it unfolded, and that we were very lucky. The water got as high in Six Mlle Creek as any we have
experienced in the last twenty years; we were lucky that it rained in waves and stopped raining when it
did.
The smaller creeks and drainage ways carried a lot of water and debris but the crews responded
well with their training, equipment, and years of experience. Sand bags were filled for our use and also
made available to those seeking them. We needed them on Six Mile Creek, which got high enough in
the early hours of Thursday to be coming over the outside (south) bank in the sweeping curve at Plain
Street. Debris in the water was felt striking the Plain Street bridge beams as the high flows approached
the underside of the bridge. This can be very dangerous and damaging if the material begins to get
trapped by the bridge, blocking the creek and putting unusual pressures on the structure.
North Cayuga Street flooded by the schools, north of Fall Creek, after storm water rushing
down the various drainage ways slowed down once it reached the flats around the school and took its
time reaching the lake. Fall Creek was spectacular at the Falls, and running bank to bank in the area
down by the golf course and Stewart Park. The pumped under drain system that serves the north side,
built after flooding in the 1970s,was running constantly (York Street Pump Station) and the Woodland
Pump station which very rarely runs (twice now that I know of) was working.
The Wastewater Treatment Plant was running flat out at over 30 million gallons a day,
indicating that there are infiltration and inflow problems in the collection system. These range from
100 year old clay tile pipe with leaking joints, to roof leaders and sump pumps that have been
connected (improperly) to the household sewer system. The plant flow was so high that the out fall to
the lake overflowed at the tall manhole structures that are along the line, indicating a substantial
surcharge on the line. We did not have any plugged sewers or pump station malfunctions. We did
have at least one surcharged sewer on West Hill.
The water plant operation is taxed by the high turbidity (dirty) raw water that comes down the
main from the reservoir. The raw water main is surveyed to check for damage or potential problems.
The water flowing over the crest of the dam was measured at more than four feet. Engineering staff
surveyed all the city bridges to look for any evidence of damage or problems that might be created by
the high flows. Flooding in Route 13 required barrels to reduce traffic to two lanes as the water was
rising, and eventually the closure and detouring of traffic onto 13A, Floral Avenue. Then the process is
reversed as the waters recede.
Work remains after the flood waters are gone. It is important that the flooded streets are
cleaned before the mud turns into dust and creates a new mess. Sewers (both storm and sanitary) and
bridge structures have to be investigated for any residual damage that may have been caused by the
high flows. Partially completed excavations or paving has to be repaired. There will be debriefings to
Page 4
learn from and to improve on our emergency response protocols, including the public information
programs.
The crews performed well and continue to clean up (response and recovery phases) following
the flooding. It is rewarding to seethe training and motivation of our personnel payoff in the
protection of our citizens and our resources.
William J. Gray, P.E.
Superintendent of Public Works
Page 5
Page 1 of 1
Kathrin Gehring - Fwd: Steering Committee meeting minutes
From: Govind Acharya <govind73Qa gmail.com>
To: DPW <bpw@cityofithaca.org>
Date: 9/7/2011 12:12 PM
Subject: Fwd: Steering Committee meeting minutes
Attachments: Final Stewart Ave SC Meeting Minutes 090711 -1.pdf
Since them were a lot of questions about this, I thought I'd share the minutes from the last meeting. As I
mentioned, there will be a presentation of the preliminary design at the BPW sometime soon.
best,
Govind
- -- Forwarded message - --
From: Christopher Maby <Cmabv(adeltaeneineers.com>
Date: Wed, Sep 7, 2011 at 11:53
Subject: Steering Committee meeting minutes
To: Tom West 'r0MW(a).eitvofid=a.org >, Tim Logue <tlmlo(alcitvofithaca.ore >, Tanya Husick
<tmh78(a),corncILcdu >, Govind Acharya <r ovind73(eil®ail.com>, Annette Marchesseault <ar @byla.com >,
PetaTrowbridge <Dit(a�twla.com>
Cc: Jim McDuffm <imcduffee(a)deltaeneineers.com>
Hi All,
Final meeting minutes attached from our recent steering committee meeting. The next step is the meeting with
BPW, followed by the Public Meeting. As soon as the date / time / location is finalized, we will share it with
everyone.
Thanks, and stay dry.
Chris M.
Christopher). Maby, CPESC
Senior Project Engineer
//.DELTA
AN ISO VW 1:2008 RFGIST6:RCD CO %1PANV
Tel: 60]231.668 860 Hooper Road
Fm: W72316650 Fn&.11. W I37W
"Weare a x ®mleaa alrnaim ofow climh'wgMlmllona"
,uww.delme
file: / /C:\Documents and Settings\kgehring \Local Set tings \Temp\RPgrpwise\4E675FAFcoim... 9/8/2011
DELTA
r•oI a nxcenecie. a ueo seavrvons.
MEETING MINUTES
Meeting Date:
August 18, 2011
Meeting Time:
1:00 PM
Duration:
1.5 Hours
Facilitator:
Chris Maby
Location:
City Hall, Ithaca, NY
Attendees:
See attached attendance list
Cc:
184 Court Street. Binghamton. NY 13901 Tel: 607.231.6600 Fax: 607.231.6650
vaaaw.CeftaenginmSomn
DATE: AUGUST26,2011
Project No.: 2010.584.001
Project Name: Stewart Avenue Reconstruction
Client: City of Ithaca
SUMMARY:
A Steering Committee meeting was held at City Hall on August 18, 2011 to discuss the subject project. The
attendees are listed on the attached sign -in sheet Near -teml action items identified during the meeting are
highlighted in bold italics.
After brief introductions Chris Maby distributed copies of the proposed meeting agenda including attachments of
the conceptual lighting specifications and preliminary estimate of the construction costs. He then opened the
meeting and gave a summary of the progress since the last meeting. Copies of the agenda and associated
handouts are attached.
ITEMS DISCUSSED
Chris Maby discussed the progress and chances to the plans since the last meeting:
• The Roundabout (RA) was pulled into the base plans.
• Turning movements in the RA were sized for W B-50 trucks except for South Avenue which was sized
for a City-Bus. The overall widening to accommodate a WB -50 resulted In radii approximately 2 ft.
wider than would be necessary for buses only. All agreed that the minor amount of additional
pavement was acceptable.
• The alternative T- intersection at Campus Road was designed to accommodate buses staying within
their lane.
• Southbound Stewart Ave. was widened 2 ft. north between Osmun Place and E. Buffalo Street to
accommodate the right -turn lane.
• The southbound right -turn lane on Stewart Avenue at E. State Street was added to the plans, also
requiring a widening of 2 ft
• The radii for the right turn movement, from Stewart Avenue to E. State Street, was flattened to
accommodate a City-Bus movement.
• The curb line radii required for buses on the right -turn from E. State Street to Stewart Avenue was
shown on the plans as a dashed line. Increasing the radii to handle buses would necessitate
removing and relocating the signal pole.
Page 2 of 6
• Sidewalks (SW's) were widened wherever possible:
0 6 ft. wide north of the bridge to Campus Road
0 8 to 8.5 ft. wide on the west side, in the curve north of Williams Street
o An additional 0.5 ft. from E. Buffalo Street to Osmun Place
0 5 ft SW's remain between E. Buffalo Street and E. State Street, due to ROW constraints.
In order to widen the sidewalk in this area, additional ROW would need to be purchased, or
the green space eliminated.
o All were in agreement that the sidewalks have been widened to the maximum extent that is
practical.
• The tall curb / retaining wall in the section of Stewart Avenue between E. State Street and E. Buffalo
Street was eliminated. Options considered were:
• Use of a normal crown roadway with standard 6" curb reveal, with a taller retaining wall
behind the sidewalk and reconstruction of the staircase accesses to the residences. This
was not feasible in several locations, as there is not enough room to build a 5'wide
sidewalk and an ADA compliant staircase in front of the residence.
• Use of a normal crown roadway with up to 18" curb reveal, with a taller retaining wall
behind the sidewalk and reconstruction of the staircase accesses to the residences. This
only slightly reduced the amount of retaining wall needed, along with just one less staircase
impact (as compared to 11 with standard reveal). Also, any curb reveal greater than the
standard 6" will likely require the use of two pieces of granite curb doweled together.
• Eliminating the crown and using a 2% cross -slope across the entire roadway such that all of
Stewart Ave will drain to the west curb line, from E State St to E. Buffalo St. A normal crown
section is used on Stewart Avenue north of E. Buffalo Street. This would allow ready the
entire existing wall from E. State St to the Beech tree to be eliminated and replaced with
landscaped 1:2.5 vegetated slopes.
• After discussion, all agreed that the removed crown 2% cross slope was acceptable. Tom
asked that additional typicals be developed for the upcoming BPW presentation to aid in the
discussion of what was reviewed. Delta will update the plan accordingly
• The average height of the wall is approximately 3.5 ft The highest section of wall varies from 4.5 ft
to 7.7 ft. (at the Beach tree). For comparative purposes, the existing wall at this location is nearly 5 ft
• Approximately 450 LF of wall would need to be reconstructed, including the upgrading the various
sets of stairs to ADA standards, with the proposed 2% cross-slope option.
• The standard ADA stair dimensions are 175 mm rise vs. a 310 mm run per NYSDOT standards.
There are several options for "steepness" of the staircases which are ADA compliant. Each location
was reviewed, with the flattest staircase used which didn't impact the residence.
• The proposed retaining wall will be located within the existing ROW, whereas the existing walls
between E. State Street and E. Buffalo Street are only partially within the ROW, Temporary
Easements will be needed for the new walls and sets of stairs.
• Alternative layouts for both a RA and T- intersection at the Campus Road intersection were shown on
the plans and also in profile view, with the following noted:
• The T- intersection was designed for 30 MPH and results in a vertical curve approximately 1
ft. to 1.5 ft lower than the existing vertical curve.
• The RA was designed for 20 mph and results in a section approximately 1 ft. higher than
existing. Also, it was necessary to design the RA on a 4% plane to accommodate the
adjacent grades.
Delta Engineers, Architects, & land Surveyors, P.C.
Page 3 of 6
Annette Marohesseault of TWIA discussed the green space concepts related to this project:
• A 4 ft. tree line was kept on the west side of Stewart Avenue between E. State Street and E. Buffalo
Street.
• Grading on the east side (where the existing wall is proposed to be eliminated) might require the
removal of a few trees (mostly Norwegian Maples) but the existing Beech tree will remain.
• Govind Acharya asked whether the City would consider using a block wall vs. a retaining wall. Chris
said it was assumed as a starting point in the design that a stone veneer would be used on the
retaining wall. Peter Trowbridge noted that quarry block could be appropriate retaining wall material
in some instances. The group discussed that it could be acceptable If not all of the retaining walls
looked exactly the same, as long as they were within the same family of materials.
• Annette said it makes sense to concrete the narrow planting strip in the vicinity of the commercial
area at E. Buffalo Street. That would also help with the snow storage.
• The area between Williams Street and the bridge is wide and provides a good opportunity for green
space. It is proposed that the SW follow the curb line with the excess space behind it being
converted to green space.
• The Campus Road intersection could serve as a gateway to the Cornell campus. Annette said that
she had met with Tanya Husick and Cornell Landscape Architect Dave Cutter to discuss this
gateway concept She showed a concept photo of a bluestone well with 'CORNELC in metal
lettering, which currently exists in Collegetown, which would be the concept for the gateway feature.
She said this type of sign wall could be incorporated into the existing stone wall in RA design, or new
sidewslis in the alternate T- intersection. She also noted that this type of sign wall could potentially be
located in the center of a RA. The design and location of the sign wall will continue to be discussed.
• The existing park and wall at Campus Road will be preserved as much as possible.
• A question was asked whether the access to the path at the bridge would remain. In response - the
access would remain.
• It was noted that the City ROW encompasses most of the front yard parking on the west side of
Stewart Ave just north of the bridge (504 and 508 Stewart Avenue). Tom & Govind noted this is a
point of interest for Ithaca.
• Annette noted the building adjacent to this parking (504 Stewart Avenue) was originally constructed
as a "Town & Gown' social club. Annette noted her historic research indicated the Town & Gown
club was constructed at the turn of the 20t" century to serve as a liaison between the university and
downtown businesses.
• North of Campus Road, the SW is 5 ft wide. A discussion point is the green space between the curb
and sidewalk from Campus Road to Dewitt Place. If the sidewalk is adjacent to the curb, it would
allow trees more space to grow behind the walk. However, the City may want green space near the
curb instead. All agreed that the green space should remain in this location. Questions were asked
whether temporary sheeting would be necessary to construct the retaining wall in the vicinity of the
Beech tree, if there was any tradeoff between the constructability of the wall vs. the type of wall that
was being proposed, and if the City would want uniformity in the visual character of wall sections.
Would sheet piling with a veneer be required? Chris responded that its proposed to construct the
new wall if front of the old wall and some portion of the lop of the old wall would be removed which
would also allow more room for the Beach tree. Additionally, temporary sheeting will be required for
construction of the walls, given the close proximity of the residences / lack of space to lay back the
excavation.
• A question was raised whether a bus turn out could be provided on the east side of Stewart Avenue
in the vicinity of the parking lot near Williams Street. (Chris responded that adjusting the madway
section to the west would result in less green space but provide more room for a bus turn out or more
Delta Engineers, Architects, & Land Surveyors, P.C.
Page 4 of 6
parking stalls. The City said it would prefer more parking and a bus a slot on the east side of the
roadway since there is excess green space available on the west side of the roadway.
• Tanya Husick said that Cornell would like a bench for people waiting for the bus and assumed a short
wall might be needed due to the adjacent slope. A possible bus shelter was also discussed. After
discussion, Delta to swap the areas in front of the oft street parking, bringing the bus pulloH
into the base plan.
• There was discussion whether the SW should be pushed to the back side of the green space in the
area north of Williams street The consensus was that it should remain adjacent to the curb line.
• A question arose pertaining to the pedestrian and bicycle movements at the proposed RA at Campus
Road and whether bike lanes would be provided, or ff not would there be bike outlets? Chris
responded that bike lanes aren't striped through RA's and that the design has not advanced to the
point where bike outlets were considered. This will be addressed as the project moves forward into
final design.
• The City commented about the use of the aesthetic brick pavement in the short section of roadway
between Osmun Place and Williams Streets. Chris noted it the brick pavement was shown due to the
presence of a mid -block crosswalk. Some concern was expressed that the brick texture might
provide discomfort to persons crossing the roadway in wheel chairs. It was decided to replace the
brick paving in the area bermen Osmun Place and Williams Streets with normal asphalt
paving.
• A question was asked where the widening began for the proposed right -turn lane at E. Buffalo Street.
Chris responded it began at Osmond Place. The City further asked how many parking spots could
be gained if the right -turn lane were shortened to 50 R.? Chris responded that the whole section of
roadway between E. Buffalo street and Osmond Place so the City could vary the length of the turn
lane in the future as might be required to accommodate more parking. All agreed to leave the plan
as is, which would allow the City to reshipe at a later date should they elect to.
• A question was posed whether additional parking could be gained on Osmun Place by making
Osmun Place one -way away from Stewart Avenue? Nothing specific was decided but that could be
an option for future consideration (not part of this project, something the City may do in the future)
• A question was posed whether raised sidewalks could be used at the RA? Chris responded that
raised crosswalks could be a plowing concern and that the RA design speed was lowered to 20
MPH. The City noted they were not proponents of raised crosswalks at the RA. Subsequent
discussion of pedestrian activity noted that general observation showed most pedestrians destined
for the Cornell campus cross Stewart Avenue at locations south of Campus Road and generally do
not cress Stewart Avenue at Campus Road.
• The City wanted to know if the splitter islands at the RA were raised. Chris responded they were and
indicated the layout of the splitter islands on the drawing.
• There was discussion that improved signing should be provided at the RA to guide drivers through
the RA and to the various sections of the Cornell campus. Further, signing should not be provided
in the center of the RA due to sight distance concems.
• A question was raised whether a crosswalk would be provided through the center of the RA? Chris
responded that crosswalks would be provided at the splitter islands but not through the center circle.
Chris Maby presented the conceptual lighting proposed for this project:
• The existing lighting consists of 150 Watt High - Pressure- Sodium along most of Stewart Avenue in the
project area except for some "shoebox" style lighting in vicinity of the Cornell campus. Offsets vary
throughout the project area.
Delta Engineers, Architects, & Land Surveyors, P.C.
Page 5 of b
• Minimum average lighting levels in a residential area are 0.4 foot - candles per square -foot (Imfflz).
The current levels on Stewart Avenue are approximately 1.31mffttsouth of the Cascadilla Bridge and
0.8 Imfle north of the Cascadilla Bridge.
• it is proposed to install approximately 43 new "architectural" luminaires in the project area: 19 from E.
State Street to the RA, 9 on the RA, and 15 north of the RA.
• A 0.4 Ime lighting level is proposed throughout the project area.
• Chris referred to the last page of the handout showing a specification for alternate LED lighting. He
said the LED lighting will cost approximately $1000 more per luminaire but will reduce electrical
usage by approximately 25 %. He said Delta will calculate the savings If the City provides the
kwh costs.
• The City wanted to know if a 0.41m/fe lighting level is adequate at the intersections, particularly the E.
Buffalo Street intersection, and the proposed bus hum out. Delta will verify the acceptable levels
for these locations as part of final design.
Chris presented the preliminary construction costs:
• Chris referred to the handout and gave a summary of the preliminary construction costs.
• The estimate for Stewart Avenue from E. State Street to Campus Road is $5.3 Million (not including
utility truck line replacements).
o Twenty-eight of 52 properties will be affected.
o Eighteen properties will need a temporary easement.
o Seven properfies will need work releases.
• Property costs were estimated at $84,000. This is the amount to be paid to the property
owner and does not include the acquisition fees.
• Commercial property rates were assumed to be used on all properties, given the large
number of rental properties along the corridor.
• Commercial property rates vary from $12 /SF to $18 1SF. A cost of $18 /SF was assumed.
• The estimate for Stewart Avenue from the roundabout to the north is $998,000 and includes: granite
curbing, sidewalks, lighting and landscaping (all on the west side of Stewart Ave). It does not include
reconstruction of the roadway except for the work necessary for the approaches to the roundabout
Tom asked that the cost estimate be updated to indicate granite curbing (incorrectly listed as
concrete)
• Reconstructing the roadway north of the roundabout with brick pavement will add approximately
$764,000 to the project. Tom asked that this cost be updated to reflect asphalt reconstruction (no
brick pavers). Delta will update accordingly.
• The total estimate for all the work above is approximately 7 Million.
• The city also requested moving except the "Mobilization" and 'Change Order" items from the
"Contingency" category. The Items to be moved can still be listed as Percentage Based. Delta will
update the estimates accordingly.
Chris asked if there was any feedback from previously submitted items (time was somewhat pressed due to
another pending meeting in the conference room).
• Govind asked if photos were available of the proposed wall types. Annette will get photos of the
wall types. These photos will be forwarded and also brought to the upcoming BPW meeting.
Deba Engineers, Architects, & land Surveyors, P.C.
Page 6 of 6
• Tom asked if structural soil was included in the estimate. Annette responded that structural soil was
included in the landscape portion of the estimate.
Chris confirmed that Delta will coordinate and schedule the upcoming meetings with Tom West and Tim
Logue.
Delta Engineers, Architects, & land Surveyors, P.C.