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HomeMy WebLinkAbout07-13-11 Board of Public Works MeetingAgendaBOARD OF PUBLIC WORKS OFFICIAL NOTICE OF REGULAR MEETING A meeting of the Board of Public Works will be held on Wednesday, July 13, 2011, at 4:45 p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca, New York. Agenda Note: Following the meeting, the Board will move to the Streets and Facilities Conference Room at 245 Pier Road, Ithaca, to discuss the 2012 Budget. 1. Additions or Deletions to Aaenda (Items 1 -5: 15 min. 2. Mayor's Communications 3. Communications and Hearings from Persons Before the Board 4. Response to the Public 5. Reports Special Committees of the Board Council Liaison Board Liaisons Superintendent and Staff Other Department Heads 6. Approval of Minutes 6.1 April 27, 2011 Meeting Minutes 6.2 June 15, 2011 Meeting Minutes 7. Administration and Communications 8. VOTING ITEMS 8.1 Buildings, Properties, Refuse and Transit 8.2 Highways, Streets and Sidewalks (5 min.) A. Award of Bid for a New Compact Excavator - Resolution 8.3 Parking and Traffic 8.4 Creeks, Bridges and Parks (5 min.) A. Consent to Lead Agency for Means Restriction on City -Owned Bridges — Resolution 8.5 Water and Sewer 9. DISCUSSION ITEMS (60 min. 9.1 BPAC's Concerns for Pavement Markings 9.2 Request to Hang Banners with Original Art Work on City Light Posts 9.3 Request to a Mobile Pagoda /Pavilion in Thompson Park 9.4 Request for Permission to Perform in the Mulholland Wildflower Preserve 10. New Business 11. Adjournment If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607- 274 -6570 at least 48 hours before the meeting. The Board of Public Works meets on the second, third and fourth Wednesdays of the months at 4:45 p.m. All meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend. Notes for BPW Agenda, July 13, 2011 8.2A Award of Bid for a New Compact Excavator — Resolution The bids for the compact excavator are common for this tight economy. Two of the bids came in low and were for equipment that obviously did not meet our specification. This may be an approach used to offer equipment owners a second chance to consider their bid documents and consider smaller equipment. As a public entity, we don't get the chance to negotiate with suppliers; we award a bid based on the documents offered publicly or we throw out all bids and start over. A third bid claimed to meet specifications but did not submit the information required to prove it, and our review of manufacture's information leads us to believe that it does not meet specifications. The fourth (and highest dollar bid, but below the budget established for the type of equipment we were bidding) met the bid specifications, with the exception of five inches of digging reach. We consider that insignificant after considering the full range of specifications developed to allow several manufactures to bid on this one piece of equipment. 8AA Consent to Lead Agency for Means Restriction on City -Owned Bridges - Resolution The Planning Board has requested that Board of Public Works agree to let them undertake the environmental review for all the bridges that means restrictions has been proposed for. They will have to do it for four of the seven and believe that it will save time, effort, and meetings if they do them all at one time. 9.1 BPAC's Concerns for Pavement Markings The city's Bicycle and Pedestrian Committee (BPAC) has sent a note expressing concerns for the condition of pavement markings on city streets. Those concerns and my notes are contained in the agenda for June 22, 2011. 9.2 Request to Hang Banners with Original Art Work on City Light Posts The request for installation and the recommendation of the original artwork the Public Art Commission seems fairly clear. The only technical issue for staff is the issue of the load a "flag" places on the poles and the need to verify that the pole has adequate strength to fly the banners being proposed. Page 2 9.3 Request to a Mobile Pagoda /Pavilion in Thompson Park The Vogels have communicated with the Fall Creek community about their proposal to install a small gazebo in Thompson Park. Attached is their note, an aerial photo of the park for your reference, and some of the correspondence that has been generated. I would like to pass on the BPW's decision. 9.4 Request for Permission to Perform in the Mulholland Wildflower Preserve A request for permission to conduct some performance art in the Mulholland Wild Flower Preserve has been received and is here for your consideration. We have had very few of these programs, and they are usually a one -time undertaking. This appears to have the potential to become an expanding program of events. VVULl Pvvi.J. c,va�, P.E. supeKw�tevOev�'t Of Public v'/DY%5 j u lug R, --2011 Page 3 8.2A Award of Bid for a New Compact Excavator — Resolution WHEREAS, bids were received on June 21, 2011, from four vendors: Tracey Road Equipment, Monroe Tractor, Five Star Equipment, and Milton Cat for one new compact excavator, and WHEREAS, staff has determined that none of the vendor bids meet all specifications, and WHEREAS, staff has determined that Monroe Tractor and Milton Cat both meet all but one of the specifications, and WHEREAS, Monroe Tractor failed to submit supporting documentation that the unit they bid does meet all the specifications detailed, and WHEREAS, Monroe Tractor's bid has been excluded based on the fact that they failed to comply with Item 6, Instructions to Bidders, and they did not clearly show that the item offered meets all detailed specifications, and WHEREAS, staff and equipment operators were consulted regarding the bid by Milton Cat and find it to be an acceptable bid, now therefore be it RESOLVED, That the Board of Public Works hereby accepts the staff recommendation and awards the bid to Milton Cat for $74,177 for one (1) 305D CR Compact Excavator, and be it further RESOLVED, That the Board authorizes the Assistant Superintendent of Public Works, Streets & Facilities Division to enter into a contract with Milton Cat for the purchase of the Compact Excavator. Page 4 Memorandum To: Board of Public Works CC: Eric Whitney, Assistant Superintendent of Public Works From: Brian Carman, Motor Equipment Maintenance Supervisor Date: June 27, 2011 Re: Compact Excavator Bid Award On June 21, 2011, bids were opened for the purchase of a new compact excavator for use by the Department of Public Works, Water & Sewer Division. Four vendors submitted bids for consideration Tracey Road Equipment, Monroe Tractor, Five Star Equipment and Milton Cat. None of the vendors meet all specifications listed for this unit. Two vendors, Tracey and Five Star, have listed multiple deviations from the specifications for the units they had submitted for consideration. The other two vendors, Monroe and Milton Cat, each had one deviation from specifications according to the data submitted by the vendors. The unit bid by Milton Cat does not meet the maximum boom digging reach at ground level of 19 feet, 6 inches. It instead has a reach of 19 feet, 1 inch. The unit bid by Monroe does not meet the bucket rotation specification of at least 200 degrees. Its rotation is 178 degrees. While comparing each vendor's specifications against the data available to me and the information supplied by the vendors, I noticed multiple inconsistencies in the unit bid by Monroe. Monroe had stated that the unit bid a Case CX50B would meet the lift capacity of 5300 lbs front and 2900 lbs side, at a 9 foot 8 inch radius. The data available from the manufacturer states a front lift capacity of 4900 lbs and sides lift capacity of 1890 lbs at a 10 foot radius. Though the radius is 4 inches greater than those specified in the bid documents, the data suggests that it would not meet the lift capacities. It was also stated that the front blade would meet specifications. Again, the data supplied by the manufacturer gives no specifications as to the dig depth or float option of the front blade. Additionally, no documentation was supplied as to what model of hydraulic hammer was being bid nor was warranty information included. I had attempted to gather the incomplete information by contacting Monroe tractor on June 22nd. Sales staff had indicated to me that they do meet those specifications in question and would send me the proper documentation. They had also stated that the manufacturer of the hydraulic hammer being bid was an NPK, model # GH2. That particular hammer does not meet the 700 ft. lb. capacity listed in the bid specification but instead is rated at a lower 500 ft. lb. capacity. To date I have not received any documentation from Monroe Tractor supporting the fact that the unit they bid does meet all the specifications detailed. I would, therefore, exclude their bid based on the fact that they failed to comply with Item 6, Instructions to Bidders; in that they did not clearly show that the item offered meets all detailed specifications. Discussing the above information with staff and consulting the equipment operators that will be using this unit on job sites it has been determined that the unit being bid by Milton Cat would be acceptable. Falling five inches short on the maximum reach specification would not limit work site performance or production. It is my recommendation that we accept the bid from Milton Cat of $74,177 for one 305D CR Compact Excavator. Page 5 U) k R E �cn 3 0c z \ CD }/ {k § CL \/ /F— n� 0 .r o CD CN §z\ 6§ \ »ea e` ° m c ) 0 § ( o $ § g Z § § §2 jm § m EL c e, u IC (j) \� \ \// / U) w ) § \}E § \ j ca t \ ) © C) _)/ § § ) ) / <z��a = }}k §/k a eeSp�E 2 o -)ƒ\� } / 0°= -xf 000 = <_ z 2= =aLL o z 0 § Cl) § E �(g § 7 t ) i - §§2oA ) § 2 �z - -2 §2a <- e E( \ /�� ) C. yeopR ©cc «o\/ t CV §§ \}§ 2 w0 3# �< _ o LU u e S2 _< 0 S A [ 22 E / \/ \ ® LU zo p c = 0 Fn Do <0 0 n o § W 0 § ± 2j0- c ix ƒo§ /\ §\ < j »3: «_- o= c fig§§§ ( / §Z�§ P:<ZZ § R 5( 50 _ -m.. d = U- e= § /j\ }/k =u== o 8.4A Consent to Lead Agency Designation for Means Restriction on Citv -Owned Bridges — Resolution WHEREAS, 6 NYCRR Part 617 of the State Environmental Quality Review Law and Chapter 176.6 of the City Code, Environmental Quality Review, require that a lead agency be established for conducting environmental review of projects in accordance with local and state environmental law, and WHEREAS, State Law specifies that for actions governed by local environmental review, the lead agency shall be that local agency which has primary responsibility for approving, funding or carrying out the action, and WHEREAS, the City of Ithaca Planning and Development Board has one pending application for site plan approval for means restriction on seven bridges as proposed by Cornell University, which includes the three city -owned bridges, and WHEREAS, the Planning Board has indicated its intention to act as lead agency for the environmental review of a proposed site plan for means restriction, and WHEREAS, the applicant is proposing to install horizontal stainless steel mesh nets below both sides of the bridges, supported by steel struts extending fifteen feet from the bridges' supporting structure. The mesh net will be about twenty -five feet below the bridge railing, and WHEREAS, the Board of Public Works may be an involved agency for the purposes of environmental review of this action, now therefore be it RESOLVED, That the Board of Public Works hereby consents to the designation of the Planning Board as lead agency for the environmental review of the proposed means restriction on city -owned bridges. Page 6 (7/6/2011) Kathrin Gehring - Banners on Light Poles Page 1 From: JoAnn Cornish To: Gray, Bill CC: Gehring, Kathrin; Plater, Terry; Schell, Skip; Smith, Ron; kris @down... Date: 711120112:35 PM Subject: Banners on Light Poles Bill, At the Public Art Commission meeting last night, three banner proposals were reviewed and discussed. Unanimous approval (of the 4 voting members present) was given for banners that have original art work on them from local artist Nancy Ridenour. The images are of plants typical of the Six Mile Creek ecosystem. They are quite striking. The art work and banners were funded through a grant, which also included the hardware to hang the banners on the light poles. The proposed location is on the poles along the Creek Walk behind the library. Can you tell me if permission is required from the BPW for this installation? The banners are 24" wide by 48" long. I seem to recall the light poles are 20 feet high so this should work with enough clearance underneath to not be a hazard. Unanimous approval (of the 4 voting members present) was given for the 32 new Downtown Ithaca Alliance banners. These will replace the existing banners currently hung on light poles located on the secondary Commons. Interestingly enough, Kris Lewis and Gary Ferguson were in attendance and reported on the number of light poles that had fallen down (from deterioration) since they began the banner program several years ago. Both projects have requested assistance from city crews to help with installation (Ronnie and Charlie I believe). Please advise. Thanks, JoAnn JoAnn Cornish Director of Planning and Development City of Ithaca 108 East Green Street Ithaca, New York 14850 607 - 274 -6550 (7/7/2011) Kathrin Gehring - Re: Banners From: Nancy Ridenour < nridenour @twcny.rr.com> To: JoAnn Cornish <JoannC @cityofithaca.org >, <kris @downtownithaca.com >, <lev... CC: Bill Gray <BILLG @cityofithaca.org >, Kathrin Gehring <kgehring @cityofitha... Date: 6/21/2011 3 :21 PM Subject: Re: Banners Thanks. I assumed that Patricia did all that in preparation for the project. I was not privy to the details. Just did the artwork. Thanks for the positive comments on the artwork. Let me know when and where the hardware and banners should delivered. Nancy V. Ridenour Lotus Studios of Ithaca 346 Warren Road Ithaca, NY 14850 607 - 257 -2654 nridenour @twcny.rr.com http : / /nancyridenourartist.com http: / /arttrail.com/ Facebook fan page: http: / /facebook.com/ pages /Lotus- Studios/314896125168 Blog: http://nancyridenourartist.blogspot.com/ On 6/21/11 12:25 PM, "JoAnn Cornish" <JoannC @cityofithaca.org> wrote: > The banners are truly beautiful and I do not think there will be any issues > from the Public Art Commission, which meets on June 30th, 5:00 at the CAP > office. However, we need to get approval from the Board of Public Works (if > you have not already done so) to hang them on the city owned light posts along > the creek walk. I have copied the Superintendent of Public Works Bill Gray > and his assistant, Kathy Gehring on this e mail. You can contact Kathy > directly for further instruction. She can be reached at 274 -6527. > Nancy Ridenour 6/20/11 5:58 PM >>" >nridenour @twcny.rr.com> 6/20/11 5:58 PM >> > <mai Ito :nridenour @ twcny.rr.com> Page 1 (7/7/2011) Kathrin Gehring - Re: Banners > We purchased hardware to put them on the light posts behind the library near 6 > Mile Creek. > Nancy V. Ridenour > Lotus Studios of Ithaca > 346 Warren Road > Ithaca, NY 14850 > 607 - 257 -2654 > nridenour @twcny.rr.com > On 6/20/11 4:28 PM, "JoAnn Cornish" <JoannC @cityofithaca.org> wrote: > Where and on what will the banners be hung? > JoAnn Cornish > Director of Planning and Development > City of Ithaca > 108 East Green Street > Ithaca, New York 14850 > 607 - 274 -6550 »» >>> Nancy Ridenour < nridenour @twcny.rr.com> 6/17/11 9:51 PM >>> > Here are small images of the banners. Hope they open and that this is > sufficient to move the project forward. > Thanks very much. > Nancy V. Ridenour > Lotus Studios of Ithaca > 346 Warren Road > Ithaca, NY 14850 > 607 - 257 -2654 > nridenour @twcny.rr.com > http: / /nancyridenourartist .blogspot.com/ > http: / /nancyridenourartist.com > http: / /facebook.com /pages /Lotus- Studios/314896125168 Page 2 (7/7/2011) Kathrin Gehring - Re: Banners > On 6/17/11 7:26 PM, "Ievelgreen2010 @gmail.com" <Ievelgreen2010 @gmail.com> > wrote: >> Kris: is it possible to have things all lined up with the dept of public >> works so that when the PAC approves at the late afternoon june 30th meeting, >> the banners can get up the morning of the 1 st ?If not, I'd like to hold them >> to introduce at the aug 5th event >> Level Green - fostering just and sustainable community through collaborative >> initiatives in hospitality, education and the arts, in the democratic spirit >> of the Danish Folk School >> From: Nancy Ridenour < nridenour @twcny.rr.com> >> Date: Fri, 17 Jun 2011 18:03:05 -0400 >> To: <Ievelgreen2010 @ gmail.com>; JoAnn Cornish <joannc @cityofithaca.org >; >> <kris @downtownithaca.com> >> Subject: Re: Banners >> Yes, I will send her the images of the banners. Let us hope all goes >> smoothly. I gather they will not be put up before the July 1 st event if the >> meeting is on the 30th. >> Nancy >> Nancy V. Ridenour >> Lotus Studios of Ithaca >> 346 Warren Road >> Ithaca, NY 14850 >> 607 - 257 -2654 >> nridenour @twcny.rr.com >> http: / /nancyridenourartist .blogspot.com/ >> http: / /nancyridenourartist.com >> http : / /facebook.com/ pages /Lotus- Studios/314896125168 Page 3 (7/7/2011) Kathrin Gehring - Re: Banners >> On 6/17/11 5:20 PM, "levelgreen2010 @gmail.com" <Ievelgreen2010 @gmail.com> >> wrote: >>> Thanks JoAnn - I didn't realize that we needed permission to include the >>> banners in the DIA's Art in the Heart Creek Walk contributions. Nancy-Can you >>> send JoAnn the final images? My laptop has caught a bug + I can't retrieve >>> them from my files.(I write from hot florida where we're still waiting for >>> my daughter's baby to come. And I'm homesick for Ithaca's green >>> coolness!)Patricia >>> Level Green - fostering just and sustainable community through collaborative >>> initiatives in hospitality, education and the arts, in the democratic spirit >>> of the Danish Folk School >>> From: "JoAnn Cornish" <JoannC @cityofithaca.org> >>> Date: Fri, 17 Jun 2011 13:08:01 -0400 >>> To: <Ievelgreen2010 @gmail.com> >>> Cc: <kris @downtownithaca.com> >>> Subject: Banners >>> Patricia, Banners must be approved by the Public Art Commission. I know you >>> came to a meeting a few months back but I can't remember if you had an image >>> of the banners or not. If not, our next meeting is on June 30 at the CAP >>> office. If you could e mail me the image and the proposed locations for the >>> banners, I can get the approvals lined up. >>> JoAnn Cornish >>> Director of Planning and Development >>> City of Ithaca >>> 108 East Green Street >>> Ithaca, New York 14850 >>> 607 - 274 -6550 Page 4 SS X_ X_ 4-J i Q 4-J O O i O O ro Q N 4-J C . V O J V O ME m , f d C cn N O C O _0 4-J 4-J C O fo C la � L O -p N �� O N N O Ln cn L pC (n N Ln c v 0U O 4 U c C m O a N N E mZ -� Q 0�U SS To the Fall Creek Community: We thank those of you who have expressed concerns about the proposed structure at the Thompson Park on Cayuga St. I coordinate, at the Grassroots Festival, the set -up of the in -field stage & the construction of a variety of building structures that have been placed in the Trumansburg community — specifically a small "mini- village" (3 structures over 3 years, including a stone wall) across from the Gimme Coffee store on Main St. and, most recently, a similar gazebo structure at the Trumansburg Farmers Market (see attached — included is a picture of a 12X12 gazebo, & several mini village bldgs & the gazebo placed near the bell in the park). These portable buildings have been constructed during the volunteer set -up time at the Grassroots Festival. The original building at the "mini- village ", a school house was built in honor of a young Trumansburg woman who died several years ago — Joleene Uticone. Marilyn & I have proposed placing a small building (10' X 10' structure), near the bell, along the sidewalk, to not encumber any of the useable field area in the park. The structure would serve as a place for people to sit out of the weather, out of the sun and visit, a destination for families. The structure would be be made of larch, an excellent rot - resistant species, unfinished, on skids & moveable if the community chose to do so. Marilyn & I and our families would take responsibility for maintenance, hopefully minimal as long as we were able. There would be no cost to the Ithaca community, just some cooperation from the Dept. of Public Works in helping with some mechanical equipment to place it. We actually have a personal motive. Our son Kurt, a Fall Creek resident, recently passed away. He loved to play, throw the frisbee, juggle & loved children & we thought this would be a way to remember him, and help the Ithaca community. Actually, we would be interested at Grassroots to continue in future years, to building more structures to be placed around the city as a Grassroots effort. Please feel free to contact us with any questions or concerns and we would be happy to meet at the site. Alan & Marilyn Vogel tburg22 @gmail.com Proposed Placement of Pavilion in Thompson Park: Sample Buildings constructed by Alan Vogel: i ® i I I I h rv:,: J A P, W MARSHALL ST ka 1 1 _V771 E MARSHALL ST to oil .. 14 S NY State Plane, Central GRS 80 Datum A 0 20 40 Feet Map Source: Tompkins County Digital Planimetric Map 1991 -2007 I I i i I i Data Source: City of Ithaca Department of Public Works, 2009 Map Prepared by: GIS Program, City of Ithaca, NY, February 2009 Page 1 of 7 Kathrin Gehring - RE: Pavilion in Thompson Park From: "Rick Manning" <rmannin4 @twcny.rr.com> To: "'A & M "' <tburg22 @gmail.com >, "' Kathrin Gehring "' <kgehring @cityofithaca.org> Date: 7/8/2011 12:25 PM Subject: RE: Pavilion in Thompson Park Could do that. It will be discussed at parks commissioin again on Tuesday. I may not be there. Alan, maybe you should. From: A & M [mailto:tburg22 @ gmail.com] Sent: Friday, July 08, 2011 11:52 AM To: Kathrin Gehring; Rick Manning Subject: Re: Pavilion in Thompson Park Hi Kathy, Here are some of the emails we've been forwarded... maybe Rick Manning can forward future ones... They are somewhat out of order because they were forwarded to us by different people... we're not actually on the listserve, but Rick is... thanks, Alan & Marilyn From: Lee N Miller To: Robert Morache ; FCNA Ithaca Sent: Wednesday, July 06, 2011 11:59 PM Subject: RE: [ FCNA Ithaca ] Re: Gazebo for Thompson Park Noah Demarest's proposal seems to me to be the best idea proposed so far. With the offer of upkeep by the Garden Collective and this intelligent siting plan, I'm all for the gazebo. Many thanks to Alan Voguls for this generous offer to the community. Lee From: fcna- ithaca @googlegroups.com [fcna- ithaca@googlegroups.com] On Behalf Of Robert Morache f robmorache @gmai l.com] Sent: Wednesday, July 06, 20119:24 PM To: FCNA Ithaca Subject: Fwd: [ FCNA Ithaca ] Re: Gazebo for Thompson Park didn't realize that Noah's email had not gone to the FCNA list... This is the email from him that I referenced regarding his analysis of placement Rob --- - - - - -- Forwarded message --- - - - - -- From: Noah Demarest <noah.demarest(a-_gmail.com> Date: Sun, Jul 3, 2011 at 4:04 PM Subject: Re: [ FCNA Ithaca ] Re: Gazebo for Thompson Park To: Daniel Cogan <dancogan verizon.net> Cc: Erin M <erinmarteal(aD_gmail.com >, Robert Morache <robmorache(aD-gmail.com >, Jae Sullivan <blueheron555 cni— yahoo.com >, Daniel Wayne Krall <dwk5(cDcornell.edu >, Deborah Mohlenhoff <damohlenhoff(aD-gmail.com> file://CADocuments and Settings\kgehring \Local Settings \Temp\XPgrpwise \4E16F754coim... 7/8/2011 Page 2 of 7 Hi all, Sorry for the lengthy email below but I want to add as much as I can to the discussion while I am away Dan Krall and I met Friday evening at 8:OOpm and did an initial scouting of possible locations for the structure. We are both landscape architects so I'd like to think that our scouting was pretty thorough and we considered a number of issues such as street noise, adjacency to neighbors (Marshall St), existing vegetation, topography /drainage, existing features such as the bell and planet walk, simulatenous uses, connection to the creek, space for small audience, accessibility, etc.. There are several possible locations and each one has pros and cons. Some of the locations may seem fantastic but may have just one serious drawback that takes it out of the running in my opinion. For instance, the donor originally wanted to locate the structure near the bell but this location is already overcrowded with the planet walk and the structure would feel too exposed to Cayuga Street (street noise) and not feel like an integrated part of the park. Another location we considered was on the north side closer to Marshall street in the location of the existing bench. This could be a nice spot that is out of the way of the main open space and offers lots of space for an audience (porch fest). However, it does not allow an accessible connection to an existing walkway and may pose problems for neighbors if a small rowdy group was using the gazebo late at night. After a short while it was apparent that one location seemed to really have more positives than any of the other locations and no major drawbacks. This location is on the west side of the diagonal walkway (between the walk and the creek) and slightly closer to the south than the north end, near the light pole that has the "Tree City" sign on it. There are two existing maple trees near the walk that would flank the structure. This location is very level and the grade is high compared to the surounding area so no grading /drainage would be needed. Because it would be adjacent to the walkway it could be made accessible for all. Dan and I also discussed the possibility of thinning out some of the understory along the creek to open views of the water in this location. We even discussed creating an overlook on the water's edge that could be related back to the gazebo (probably beyond the scope of this initial project but something we considered in siting the structure). Anyway, Dan is working on obtaining a base map for the park and will sketch out this initial idea. I have offered to build a 3D model of the gazebo and prepare some photos imulations of this and other possible locations. The gazebo design is already determined by the donor and it is a really lovely timber frame structure with a standing seam metal roof. There is an identical one that he built for the T -Burg farmer's market. In my humble professional opinion it would be an excellent addition to the park. I was worried that it would be one of those kitchy Home Depot kits but this is a rugged custom timber frame structure. I am actually away on vacation and won't have a chance to do anything until I get back. If anyone would like to offer other possible locations I would be happy to sketch /model and help analyze. Once we have some ideas on paper we should probably meet as a group to review and discuss in more detail. My understaning is that this structure is being built by BOCES students during Grassroots. So we need to move things along pretty quickly to decide where it goes initially. It can be easily relocated but if we do our homework we might get it right the first time. Thoughts? Thanks, Noah 607.262.0305 405 E. Marshall Street Ithaca, NY 14850 - - - -- Original Message - - - -- From: Tony Serviente To: Janice McCarrick file: / /C: \Documents and Settings \kgehring \Local Settings \Temp\XPgrpwise \4E16F754coim... 7/8/2011 Page 3 of 7 Cc: Govind Acharya ; FCNA Ithaca Sent: Tuesday, July 05, 2011 12:09 PM Subject: Re: [ FCNA Ithaca ] Re: Gazebo for Thompson Park I wonder if the high traffic locale will mitigate graffiti, and I think there is a street light there as well. My building has some tempting spaces for misdirected graphic guerrillas, but has only been tagged once since 1997. 1 think it is because it shares the same aforementioned attributes as Thompson Park. Another thought is that if a climbing ivy were planted along each face of the gazebo, it would make it a spray paint unfriendly surface. It would take a bit to grow to fulfill that function, but perhaps not longer than two or three seasons (I'm guessing). On Tue, Jul 5, 2011 at 11:58 AM, Janice McCarrick <lanithaca(aDgmail.com> wrote: My first reaction to the proposed gazebo was "Oh, what a lovely idea!" My delayed reaction was that there's nothing more depressing than for the gateway to a neighborhood to be a graffiti- covered structure. Judging by the treatment of the Neigborhood Pride grocery store, I have to say that I too have concerns about maintenance. I don't know why there are those whose mission seems to be to destroy anything nice, but unfortunately a few of them seem to exist in our area. If this issue can be addressed somehow, I think a gazebo would be a lovely addition to the neighborhood. I can picture people having picnics there (or Gimme coffee). I can also picture some family members playing volleyball or frisbee while others enjoyed the shade of the gazebo. Jan On Tue, Jul 5, 2011 at 9:40 AM, Govind Acharya <govind73(@gmail.com> wrote: It'll be a bit far away from the area where folks play volleyball and throw their Frisbee around. The plan is to put the gazebo by the bell between the sidewalk and the creek. Personally I think it's a great idea as it adds a nice amenity to the park and is a sweet remembrance for son. But from discussions at the last Board of Public Works meeting, there are some concerns based on those already outlined here. best, Govind PS: In general, I'd strongly recommend all of you to keep an eye on the BPW agenda that Tammy sends out. The way that the city is structured is such that the BPW has jurisdiction over a number of matters that would intuitively seem to be more the purview of common council. For example, the neighborhood greenways proposal that Deb sent an email about will be decided on in the BPW. It's an interesting system and I think many are confused about it. On Tue, Jul 5, 2011 at 09:13, Lee Hamilton <samsturtleCc)_gmail.com> wrote: Mostly, I am curious as to where it will be placed? I run and play soccer and frisbee w my kids in the park and love the open grass feel. Will it be right in the middle? Maybe between the walk and creek would be a good fit? - Lee On Jul 5, 2011, at 7:40 AM, "Rick Manning" <rmannin4(cDtwcny.rr.com> wrote: Hi All, Alan Voguls is building the gazebo in question at grassroots this year. Getting late to tweak the design at this point I suspect. You can see last year's at the farmers market in tburg. Very nicely constructed and designed. He came to Parks Commission last month and I am sure he would be happy to have a neighborhood meeting. It is very important to them that the city and neighbors value their contribution, and it has special meaning to him, since it honors his deceased son, who happened to like bell park. I am quite sure they would provide some maintenance for this for some time. Siting is critical to minimize impacts on play lawn area and fit it, also prevent noise adjacent to residences. If folks would like, there could be a neighborhood and garden collective meeting of those interested. I would be happy to contact him. Regarding the larger issue of making any improvements when maintenance of existing facilities is lacking, I am firmly on the side of making enhancements and figuring out how to maintain it before, file: / /C: \Documents and Settings\kgehring \Local Settings \Temp\XPgrpwise \4E16F754coim... 7/8/2011 Page 4 of 7 or even after, the work is done. Clearly the City does not have the resources to adequately maintain all existing facilities, but I think they are willing partners in making improvements. With some planning ahead and commitment of private resources and volunteers, I think we can break out of the cycle of making no improvements due to a perception or reality of poor maintenance. Rick From: fcna- ithaca@googlearoups.com [maiIto :fcna- ithaca @googlegrou1)s.com] On Behalf Of Nicholas Sledziona Sent: Tuesday, July 05, 2011 3:12 AM To: Mary Zebell Cc: FCNA Ithaca; Lee N Miller; erinmarteal@gmail.com Subject: Re: [ FCNA Ithaca ] Re: Gazebo for Thompson Park I'm sorry, I hate to interrupt. I feel like everybody missed my point with my original email. 1 am not saying that maintainance costs are not a real concern. They are a concern. But to see the email list talk about the cost of maintenance on a gazeebo as though it is really going to ever be some sort of a burden to any one of us is just ridiculous. Some have pointed out that the cost will be so little that it may even be: FREE! This reminds me of the current argument being made against funding NPR. The cost of de- funding NPR from the national budget is so minuscule that it doesn't even warren mention when compared to other forms of good 'ol fashioned patriotic government bloat and bureaucracy. Yet we continue to bickering over nothing while the REAL problems are robbing us blind!!! Are we really at the point that we choose to limit our own personal enjoyment that we could get out of an improved city with a potentially beautiful infrastructure... gazeebos galore ?! We punish ourselves by pointing fingers at the wrong people! On that note, I look forward to the gazeebo in all of its money wasting glory. On Jul 3, 2011 7:18 PM, "Mary Zebell" <mzebelll (a,twcny.rr.com> wrote: > I agree 100% with Lee and Erin. Size, type, materials (wood /stain /paint ?), > lighting (on not) and the actual location are unknown issues. I have > wondered what the proposed gazebo would look like, as there are many on the > commercial market which might not be a good ft. Railings? Shape? Roof line? > Stairs? Color? Etc. In terms of uses - there could be planned or spontaneous > folk or jazz summer concerts. That could be a good thing for all. Most of > all it should be understated, integrated, safe and beautiful without > excessive maintenance. > MEZ > On 7/3/11 5:06 PM, "Lee N Miller" <lnm2(a,comcll.edu> wrote: >> Erin's concerns about graffiti and other vandalism are realistic. I support >> Carol Reeves's suggestion that the donation of a gazebo or any other structure >> should be accompanied >> by funds for maintenance of the structure. file: / /C: \Documents and Settings \kgehring \Local Settings \Temp\XPgrpwise \4EI617754coim... 7/8/2011 Page 5 of 7 >> For further consideration of this proposal, it would be helpful to know the >> proposed size, type, materials, and suggested uses of this gazebo. If none of >> these details have been specified by the donor, knowledge of the dollar amount >> of the donation would allow us to research the possibilities before discussing >> it. >> Lee Miller >> From: fcna- ithacaAgooglegroups.com [fcna- ithaca(&goo le roups.com) On Behalf Of >> Erin M [erinmarteal@gmail.com] >> Sent: Sunday, July 03, 2011 11:42 AM >> To: FCNA Ithaca >> Subject: [ FCNA Ithaca ] Re: Gazebo for Thompson Park >> Hi Dan and neighbors, >> I'd very much like to be part of the discussion about whether (and >> then perhaps where) to place a structure in Thompson Park. First, I >> think it is wonderful that someone is interested in generously >> bestowing such a gift on the city. >> As someone who walks through the park every day, and picks up trash in >> the park every day, and also removes graffiti on a regular basis from >> benches and sidewalks, however, I do have concerns about whether >> adding a structure to this particular park is going to enhance or >> detract from it's current usability. >> In terms of maintenance- one need only look at the current state of >> the historic bell in the park, which had its historic plaque >> vandalized months ago and hasn't been replaced, and also the graffiti >> that has been there for weeks- to see some of the maintenance issues >> that truly do need to be considered. >> Also, I know many residents appreciate that Thompson Park is one of >> the only parks in the city that doesn't have any built structures on >> it, which allows for a certain kind of open ended play /usage that can >> sometimes be limited by built structures. >> I think this is a matter that does deserve thoughtful consideration >> about usage and maintenance, and I'd be happy to be part of that >> discussion. Please sign me up for the committee! >> Erin On Sun, Jul 3, 2011 at 12:02 PM, Daniel Cogan <dancogan(a)_verizon.net> wrote: Hi Erin, Glad that you are interested. There were three others who indicated interest: Noah Demarest, Rob Morache, and Jae Sullivan. It is being file: / /C: \Documents and Settings\kgehring \Local Settings \Temp\XPgrpwise \4E16F754coim... 7/8/2011 Page 6 of 7 coordinated by the Parks Commission, and Dan Krall is the contact person. I am copying all of them, as well as Deb Mohlenhoff, on this email. Everyone, Erin lives directly across from the park, in the brick house on the corner of Marshall and Willow. She knows a lot about gardens and parks. Thanks, dan - - - -- Original Message--- - From: fcna- ithacaCcDgooglegroups.com [mailto: fcna- ithacaCo)-googlegroups.coml On Behalf Of Erin M Sent: Sunday, July 03, 2011 11:43 AM To: FCNA Ithaca Subject: [ FCNA Ithaca ] Re: Gazebo for Thompson Park Hi Dan and neighbors, I'd very much like to be part of the discussion about whether (and then perhaps where) to place a structure in Thompson Park. First, I think it is wonderful that someone is interested in generously bestowing such a gift on the city. As someone who walks through the park every day, and picks up trash in the park every day, and also removes graffiti on a regular basis from benches and sidewalks, however, I do have concerns about whether adding a structure to this particular park is going to enhance or detract from it's current usability. In terms of maintenance- one need only look at the current state of the historic bell in the park, which had its historic plaque vandalized months ago and hasn't been replaced, and also the graffiti that has been there for weeks- to see some of the maintenance issues that truly do need to be considered. Also, I know many residents appreciate that Thompson Park is one of the only parks in the city that doesn't have any built structures on it, which allows for a certain kind of open ended play /usage that can sometimes be limited by built structures. I think this is a matter that does deserve thoughtful consideration about usage and maintenance, and I'd be happy to be part of that discussion. Please sign me up for the committee! Erin On Jun 30, 6:05 pm, Anna Keeton <an... twcny.rr.com> wrote: > Hi all, • Regarding a new gazebo in a city park, I find it refreshing that Carol • Reeves suggests practical matters be considered, especially given • current economic conditions. If the city cannot maintain something so • basic as it's streets (has anyone driven down Tioga Street lately ?), do • we really need to add something new to maintain? Structures in a city • park will deteriorate, will require ongoing maintenance, and I think • Stewart Park has been a good example of that. • Gazebo supporters could establish a fund to ensure future maintenance is • entirely paid for privately. > -Anna KeetonNicholas Sledziona wrote: file: //C: \Documents and Settings\kgehring \Local Settings \Temp\XPgrpwise \4E16F754coim... 7/8/2011 Page 7 of 7 > > How much could maintaining a gazeebo possibly cost? The occasional > > extra gum wrapper that may happen to fall on it isn't going to cost > > any more to remove than if it landed in the grass next to it. Somebody > > is being generous enough to DONATE a friggin gazeebo to the city... we > > should be trying to find out who it is so we can THANK them. With any > > luck, it isn't anyone on this email list because they would be appalled. > > At least it wasn't purchased with taxpayers money like that $1/2 > > million SWAT bus the police drive. How much do you think THAT costs > > the city of Ithaca to maintain? > > -Nick > > On Jun 29, 2011 4:26 PM, "Carol Reeves" <ccree... _twcnv.rr.com > > <mailto:ccree... _twcny.rr.com>> wrote: > > > The biggest question the City needs to answer is who will maintain > > the structure, and where will the money come from for that > > maintenance? Carol Reeves > > > Sent from my iPad > > > On Jun 28, 2011, at 11:24 PM, "Daniel Cogan" <danco ... (CDverizon.net > > <mailto:danco ... (a)verizon.net>> wrote: > > >> Dear Neighbors, > > >> I don't have all the details, but someone has offered to donate a > > gazebo to > > >> the city, in memory of a relative, to be located in Thompson Park > > (triangle > > >> park near Gimme! across from Kinney Drugs). The city is looking for > > help > > >> from a few park users and boosters to help in siting the structure. > > The city > > >> would like it to be an enhancement to the park and does not want it to > > >> interfere with other uses. > > >> This should not take a lot of time. If you are interested, please > > contact > > >> me. > > >> Thanks, >> >> dan file: / /C: \Documents and Settings \kgehring \Local Settings \Temp\XPgrpwise \4E16F754coim... 7/8/2011 RECEIVED JUL 0 7 2011 Orrice. of the Supt, and Engineering Dear Board Commissioners, Insitu/ Cynthia Stevens 226 Valley Road Ithaca, NY 14850 cindvs site iyyahoo.com 607 - 273 -3176 I am requesting permission to do a small, informal program "Source" at Six Mile Creek/ Mulholland Wildflower Preserve in Ithaca. This family friendly program is intended to promote appreciation of our water source and it's environs through a multidisciplinary approach combining performing arts and ecology. Source will encompass short audience participation activities followed by a site - specific professional modern dance performance. The goal is to foster a visceral sense of connection between our "bodies of water" and our water source. I hope to celebrate and build community around this beautiful shared resource and create new perspective on the physical features and ecology of the creek and preserve. The participatory segments will heighten sensorial awareness of the landscape and deepen the audience's experience of the performance. Some examples of possible participatory activities: - Silently walking to the performance site listening to the sounds of the creek and landscape. - Listening to the rhythms of the creek and finding a cadence /pace to walk that grows out of the sound. -An all -ages movement activity to learn how water molecules organize themselves as they change states. - Movement and sensory activity drawing attention to the inner spaces and fluid qualities of the body and their interplay with features of the landscape. For example, the moist air of the lungs and clouds. The performance will play off the topography of the creek area, water flow and the movement qualities of aquatic animals indigeneous to the creek. I have spent many hours observing and dancing at this site at Six Mile Creek in all seasons over the past 2 years as background research for this project. I would like to present a total of three, hour length afternoon and evening programs on August 12 and 13, 2011. These would be free and open to the public but limited to 25 -30 participants per program. We would begin in the grassy area next to the Mulholland Preserve parking lot with audience participation activities and walk on the trails approximately a quarter mile to a gravel area adjacent to the creek for the performance. We will be sensitive to the need to preserve habitat and prevent erosion, both in our guidance of the audience on the trails and at the performance site, and in the