HomeMy WebLinkAbout11-30-10 Board of Public Works Meeting AgendaW
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A meeting of the Board of Public Works will be held on Tuesday, November 30, at 4:45 p.m.
in Common Council Chambers - Third Floor, City Hall, 108 East Green Street, Ithaca, New
York.
1 . Additions or Deletions to Agenda (items 1-5:
2. Mayor's Communications
3. Communications and Hearings from Persons before the Boa]
X�. Response to Public
6. Approval of Minutes
6.1 October 20, 2010, Board of Public Works Meeting Minutes — Resoluti
6.2 October 27, 2010, Board • Public Works Meeting Minutes — Resolutil
Ffl��AIIIIMLCINSl
8.1 jBiu—ildinqs, Pro erties . and I . ransit
P , Refuse LUMNOW
8.1A 2011 Trash Disposal Rates — Resolution
8.1 B Award of Contract for Streets and Facilities' Emergency Power
Generator — Resolution
8.3 Parking and Traffic
8.3A 2011 Parking Rates — Resolution
8.3B West End Parking Rates — Resolution
R
805 Water and Sewer (5 min.
8.5A Annual Chemical Bids for Wastewater and Water Treatment Plants —
Resolution
9.1 Buildings, Progerties, Refuse, and Transit (20 min.)
9.1A Fee Schedule for Use of City Property — Update and Discussion
10. New Business
11. Adjournment
The Board of Public Works meets on the second, third and fourth Wednesdays of the month at 4:45 p.m. All meetings are voting
meetings, which opens with a public comment period. Meeting agendas are created from prior public input, Department operating
and planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three
minutes and N request written comments on lengthy or complex issues. This information may then be used 0o create committee
agendas, with the speaker th invited to atte
Page 2
Pro M-1,011 I
Page 3
8.5A Annual Chemical Bids for Wastewater and Water Treatment Plants — Resolution
A resolution is provided by staff based on the bids received. These are our annual operating
etemicals.
W.J. Gray, P.E.
November 24, 2010
WHEREAS, the Common Council has accepted the recommendation in the Mayor's 2011 M
Budget Narrative stating that trash tag rates should increase by $0.25 per tag, now there�oj
be it
RESOLVED, That while only the new tags will be sold after January 1, 2011, either the new
35 lb. tag or the old 35 lb. tag for 2010 will be acceptable on trash bags disposed of during
January 2011. After January 31, 2011, old tags may be traded in or refunded in the
Chamberlain's Office,
Page 5
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8.1 B Award of Contract for Streets and Facilities' Emergency Power Generator —
Resolution
WHEREAS, bids were received on November 23, 2■10, for the installation of a new
emergency power generator located at the Streets and Facilities complex located all
245 Pier Road, Ithaca, N.Y. 14850.
WHEREAS, Capital Project 471 — City Hall, Streets and Facilities, and Ithaca Police
Department generators includes funding to purchase and install a new emergency
power generator, and
WHEREAS, Panko Electric, 1080 ?ht nango Street, Binghamton, NY has submitted
the apparent low bid for Electrical Construction work of $84,900.00 now be it
RESOLVED, That the Superintendent of Public Works be authorized to enter into and
administer these contracts.
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WHEREAS, the Board of Public Works has considered proposed 2011 rates for municipal
parking facilities in order to meet the adopted 2011 budget revenue projection; now, therefore be
it
RESOLVED, That the Board of Public Works adopts the proposed 2011 municipal parking rates
?.s follows in the attached table; and, be it further
RESOLVED, That all monthly permit charges in all parking facilities shall be increased annually
in future years by 3 percent on January 1st unless the Board of Public Works directs otherwise
hereafter and the schedule of all changes is set forth in this document.
Page 7
Actual
Proposed
Monthly Permits
2010 Rates
2011 Rates
Effective
Effective
Amount
8/1/10
1/1/11
Chan aed
Seneca Garage, Bay and Night
-A-1-1—Level
009
s
ontract with- Hotel
$47.77/mn
. 30/. increase
Contract with Ciminelli2
$80.00/mo
3% increase
Green Street Garage, Day and Ni
$70.0-Mic,
$72 0/mo
Contract with Ciminelli'--
$50.50/mo
No increase
Cayuga Street Garage, Day and NighI9I
■
All Levels, including long-term
storage
$56.00/mo
3% in cre a se
Co
$44.90/mo
$44.90/mo—i
No increase
Contract with County (Library)'
$44.90/mo
$57.50/mo
Premium Area Rates
$106.00/mo
3% increase
,-Dryden Road Garage
Day 6:00 a.m. – 9:30 p.m.
$11 0.00/mo
$113.00/mo
3% increase
6:00 p.m. – 6:00 a.m.
$110. 00mo
3% increase
■Night
Discounted Hourly (250
hours)l
$113.00/mo
kay and night (24 hours)
$44.90/mo
No In crease
Page 7
Special Event Rate (weekend day entrance fee, 24 hour parking limit)
Downtown
garages 1 $3 $4 Increase by $1
Parking Meters and Pay and Display
Actual
Proposed
Weekly aes
2010 Rates
2011 Rates
$1.50 /hour
Effective
Effective
Amount
No max.
1/1/10
1/1111
Changed
Seneca Garage, Day and Night
$24.00
$25.00
3 % increase
Green Street Garage, Day and Night
$21.00
$22.00
3 % increase
Dryden Road Garage, Day OR Night
$33.00
$34.00
3% increase
Dryden Road Garage, 24 Flours
$65.00
$67.00
3% increase
Special Event Rate (weekend day entrance fee, 24 hour parking limit)
Downtown
garages 1 $3 $4 Increase by $1
Parking Meters and Pay and Display
Actual
Proposed
Hourly ates5
2010 Rates
2011 Rates
$1.50 /hour
Effective
Effective
Street Garage7
No max.
6/1/10
1/1/11
Amount Changed
Seneca, Green, Cayuga Street Garages
Downtown
0 — 1
0
$1
Remove 1 free hour
$1.00 /hr
Every hour
thereafter
$1 /hour
1 /hour
No change
Maximum
$7 /day
$7 /day
2 hr. max.
2 hr. max.
No change
Thurston & Stewart
$0.25 /hr
Dryden Road Garage
Increase by
Ave. & Edgernoor
0-24
$1 /hour
$1 /hour
No change
Maximum
$15 /day
$15 /day
No change
Dryden Road Summer Rates
(June 1 — August 15)
0-24
$0.75 /hour
$0.75 /hour
No change
Maximum
$15/day
$15 /day
No change
Sulk Purchase: Garage
$26.00/
$26.00/
Tokens or Value Card
40 hours
40 hours
No change
Special Event Rate (weekend day entrance fee, 24 hour parking limit)
Downtown
garages 1 $3 $4 Increase by $1
Parking Meters and Pay and Display
Surface Lot: Green
$1.50 /hour
$1.50 /hour
Street Garage7
No max.
No max.
No change
Downtown
$1.00 /hr
$1.00 /hr
2 hr. max.
2 hr. max.
No change
Collegetown
$1.00 /hr
$1.00 /hr
2 hr. max.
2 hr. max.
No change
Thurston & Stewart
$0.25 /hr
$0.50 /hr
Increase by
Ave. & Edgernoor
9 hr. max.
9 hr. max.
25 cents /hr
Page 8
Foot Notes
1— Volume discount rate for 1O4 spaces — see contract dated June G.2O0S. Rate adjustment annually on@/1based
on average increase hn other rates, but not more than 396
2 — Up to 40 permits in Seneca Street Garage at posted rate (except handicap permits, are at special Cayuga Garage
rate); up to 100 permits in Green Street Garage, up to 150 permits in Cayuga Street Garage, total not to exceed 250
permits. Right to purchase additional 150 permits at posted rates —see contract dated June 6, 2006. Ratetoohanga
for first 250 permits after August i. 2007. "from time to bma^ based on percentage change in the CPI between
adjustment dates. The rate was last changed on January 1.20OQ. based on August 2OO8CPI. The current CPI iostill
less than August 2OO8.
3— Up to 150 total permits in Green Street and Cayuga Street Garages at lowest permit price available for those
spaces; up to 50 permits in Seneca Street Garage at lowest posted monthly rate for Seneca Street Garage spaces
(Seneca spaces are only available if Green Street and Cayuga Street Garages are full). Thomas Associates is eligible
for volume discount fee structure —not currently applicable. This contract expired October 31'281O.
4 — The County's Mental Health/Library agreement for 100 spaces in Green Street Garage (and/or Lot D) will remain in
effect for ten (1O) years, or for an long ae the building ot1O1 East Green Street io owned by the County and used for
public library purposes, whichever period ieshorter. Both parties agree to work in good faith to negotiate asuccessor
agreement at the expiration of this agreement. The rate charged ia the lowest rate charged to anyone. The agreement
was signed November 38.2000.ao expires in November 2010. County's DSS agreement for 2O spaces onWest
State Street (in "Fire Station lot") expires December 31, 2016.
5— The Chamberlain's office is working un programming a permit that isvalid for a fixed number of hours per month,
to replace the day permits and the night permits at Dryden Road. Calculating fees at the booth when customers exit
outside the permitted time period iaproblematic. If successful, the hourly permit will bo issued in place of the day and
night permits.
5— Fees charged: Downtown garages, 2:00 a.m. to 8:00 p.m., Monday through Friday: Dryden Road garage and
Green Street Surface Lot, 24 hours /7days.
6 — The City has an agreement with TC3 that allows TC3 to issue passes for students, clients, and customers, for
which the City charges TC388 percent of posted rates for the accumulated parking fees.
7— In 2010, the pay station for the Green Street Surface Lot maybe changed to accept credit cards, at which time the
hourly rate shall be increased to$2 per hour.
(11/22/2010) Bill Gray -- please forward to Mr. Thayer --Page- 1]
there will be a few of us at the next budget meeting on 11/30/10 - since in
city hall it seems to be the easiest way to say charge more for parking in
college town but not else where.
To refresh everyone's memory:
A pay station to the tunes of $ 300000.00 ( please quote if I am wrong) was
installed in C- town a few years ago, this machine is supposed to take Cash
and Credit cards .................. ????!!!!
USEEM
M ",=- kTA
(11/22/2010) Bill Gray- parking Page 11
IMMO
33S� �:
Instead of trying to get more money out of College town how about first tak4
the money which is in front t of you!
M-T.W11
After investing a huge amount of money so we can take Credit Cards - and nol
we don;t? Please explain 0
Poorly written hand notes attached to a $ 3000000 piece of City property is
tasteless!
But instead of addressing this simple issue right before our eyes a city
engineer comes up with the bright idea to extend the paid parking on thq
street till 10 pm in College town ( and still maintain free parking in DT or
W, est enO
Hzm��
M nA=— 0
1 (11/22/2010) Bill Gray - Re: parking Page 1
3{ f�
Welcome home, I hope the trip was well. Sorry to hear that you weren't ablv-
Lo be kept in the loop on this when travelling. Coming home to these types—
of things is surely not what you look forward too.
III
• � � � � � I I I � I i ii �ilfilip 0111111M I I I I 11 111111!11! 1 , I I I I I! I III I IIII!IIIII PRIIIIII!IIII!I11@111111 I
W .1111162 74 M1 I Mi MIM �1 0 Ml
{1 1/22/2010) Bill Gray - Re: parking Page 2
On Fri, Nov 19, 2010 at 12:50 PM, Frost Travis
<ftravi s@ithaca-rental s. co m>wrote:
1 (11/22/2010) Bill Gray - Re: parking Page 3 1
> Dear Sam and all,
• I have essentially been out of town for a week and have not caught u� at
• all on what happened at BPW. I wasn't there. A small correction
• not Common Council, but the Board • Public Works who will be hearing t
• public on 11/30. 1
• City Hall, 108 E. Green St.
• Ithaca, NY 14850
lonej
607-274-6526 (fax)
I
> The pictures are disappointing, I agree.
1(11/22/2010) Bill Gray - Re: parking gage 4'
• Instead of trying to get more money out • College town how about firai
• take the money which is in front t of you!
> I did send a picture yesterday with the gate open!
1111 mill1q;I111illillil ;ll ill, W-WiFFM
[ (11/22/2010) Bill Gray - Re: parking Page 51
> sincerely
► -•
CITY OF ITHACA
108 East Green Street Ithaca. New York 14850 -5690
DEPARTMENT OF PUBLIC N ORKS
William J. Grav- PE., Superintendent i City Engineer
Telephone: 60� 2 -4 -652- Fax: 607 2 -4 -658-
MEMORANDUM
TO: Board of Public Works
FROM: William J. Gray, P.E., Superintendent of Public Work ? ,�-
RE: Downtown Two -hour Free Parking
DATE: March 20, 200'
memo is a follow up to the discussion held at the Committee of the Whole
meeting on March 19, 2003 concerning the MOU between the Downtown Partnership
and the City for free parking.
Attached is a copy of the unsigned MOU. A signed copy has not been found. In
addition, I've attached a copy of Council minutes approving the Mayor to enter into an
agreement once subcommittee approves attachments and a copy of Board of Public
Works meeting minutes from October 11, 2000 approving Holiday two -hour free
parking.
Please let me know if you have any further questions about this information.
"An Equal Opportunity° Etnolo.-er Rich a coninlittnent to �torklor�e diter�ification.° �
IMMMIMEMU .U• r,,
Between
City of ►
Ithaca Downtown Partnership
MINHOMMKIMI
Approved by the Ithaca Downtown Partnership Board of Directors
Directors
Recommended to the City oflthaca Budget and Administration Committee
Parking is a crucial component of downtown Ithaca. Repeated surveys of the public show
parking to be an important concern of downtown customers and clients as well as those
households who have chosen not to patronize downtown. It appears that the cost and availability
of parking are inexorably linked to the number of people who actually use downtown. Retail
businesses and their customer base cite parking costs and convenience as detriments to further
sales and growth. Office and service businesses cite parking as key for their clients. Without
sufficient, uncomplicated parking, these businesses might be forced to look elsewhere to locate
their operations.
The City and the Partnership both believe that a shift in pricing policy for municipal parking can
provide incentives to encourage more downtown shoppers and clients without creating financial
hardship for the City. The primary shift in policy will be to create two -hour free parking in
downtown garages. This two -hour free parking policy is similar to the successful two -hour free
parking program enacted during the 1980's.
The City of Ithaca and the Ithaca Downtown Partnership hereby agree to perform the following
tasks related to two hour free parking for downtown municipal facilities:
The City will undertake the following provisional pricing adjustment:
The first two hours of parking at all downtown off - street parking facilities (Green
Street lot, Green Street Garage and Seneca Street Garage) will be free of charge at
all times.
All daily parking after the two free hours will be charged at a rate of fifty cents
($.50) per hour.
Fees for monthly parking ( "permit parking ") will not be affected by this policy or
memorandum.
The City will adopt this pricing plan for a five year period ending December 31, 2005. At
the end of the period, the City, with input from the Ithaca Downtown Partnership, will
assess the effectiveness of this policy and consider whether or not to extend the pricing
plan.
2. As part of this initiative, the City commits to completing the installation of new lighting
in both the Green and Seneca Street garages not later than the end of January 2001.
The City also commits to improve the ongoing, daily maintenance at both downtown
parking garages, in an effort to enhance the marketability of garage parking for users of
downtown. In particular, the City will work to provide daily litter and debris cleaning of
decks, stairwells, elevators and plaza areas and daily washing of stairwells and elevators.
The City will also provide immediate graffiti removal from garage walls, stairwells and
elevators. Twice each month the Partnership will conduct a random inspection of
downtown City parking facilities to monitor compliance with this task. The attached
checklist will be used for the monitoring exercise (Attachment "B "). The City agrees that
if this minimum maintenance program is not upheld, it will similarly not bind the
Partnership to its obligations related to enact consistent store hours, as specified below.
The City will also commit to creating additional signage for the downtown parking
facilities reflecting the new pricing policy, and will advertise free two -hour parking
in signage and other locations, such as the City Web Site.
4. If at least 65% of downtown of the key downtown retail stores, by either number or
square footage, commit to remain open for Friday extended hours (8:00 pm), the City
shall provide an incentive marketing grant of $10,000 to be used by the Ithaca Downtown
Partnership during 2001 expressly for marketing and promtoing the extended hour
program. To qualify for this grant, the participation threshold must by met prior to .Tune
1, 2001.
The Partnership will agree to monitor sales growth during the trial period, using a
representative sample of businesses willing to share changes in sale data.
1 The Partnership will commit to undertake a marketing campaign to highlight two -hour
free parking as part of its 2001 work program. This marketing program will consist, at a
minimum, of both media and display advertising. The Partnership will integrate the two -
hour free parking program into its other promotion and marketing projects, as
appropriate. Details of this program will be determined in the Partnership 2001 Work
Plan.
3. The Partnership will also work to improve the consistency and duration of downtown
retail shopping hours for the benefit of downtown and the entire community. In particular
the Partnership will:
(a.) Commit to maintain current levels of extended hours of key downtown retail businesses
as documented in attachment "A ".
(b.) By the end of the first full year of this initiative, increase by at least 10 % the number or
square footage of key downtown retail stores that remain open on Thursday evenings
(8:00 pm) and Sunday afternoons (5:00 pm). By the end of second year, increase by at
least another 10% the number or square footage of key downtown retail stores that
remain open on Thursday evenings and Sunday afternoons. The goal will be to show a
cumulative 20% increase in participation over a two year period. This growth could
occur all at once or over a two year period, asspecified above. Extended hour
thresholds will not apply to vacant properties and will not apply during the January
1 through March 31 winter slow season. The list of key downtown retail stores is
Attachment "A ".
(c.) Promote extended hours for Friday evenings. The Partnership shall work to obtain the
necessary threshold for the marketing incentive grant and shall use the grant, if
successful, to market and promote extended hours.
(d) The Partnership agrees that if the targets for retail businesses offering extended hours on
Thursday evening or Sunday afternoon are not met, the City may unilaterally change the
parking pricing structure without regard to this memorandum.
The City of Ithaca and the Ithaca Downtown Partnership agree to work diligently and
cooperatively to achieve the tasks listed above. The Ithaca Downtown Partnership reserves
the right to approve the Attachment A list of targeted retail businesses prior to initiation of
this Memoradum.
Attachment: List of Ivey Downtown Retail Businesses
DOWNTOWN TWO HOUR FREE PARKING MEMORANDUM OF UNDERSTANDING
SIGNED: DATE:
MAYOR, CITY OF ITHACA
SIGNED: DATE:
ITHACA DOWNTOWN PARTNERSHIP
ATTACHMENT "A"
;L911J;VM2W91� MR.
Store Name
Size Location
Open Thurs
Open Fri Open Sun
1 Susan Titus Gallery
1,000 Commons
8:00
6:00
4:00
2 Autumn Leaves
1,500 Commons
9:00
9 :00
6:00
3 Bookery Il
4,000 DeWitt Mall
9:30
9:30
6:00
4 Borealis Books
2,000 Aurora St
9 :00
9:30
6:00
5 Comics For Collectors
1,000 Aurora St
8:00
8:00
5:00
6 Ithaca Books
2,500 Commons
10 :00
10:00
6:00
7 Logos
7,000 Commons
9:00
9:00
5:00
8 New Alexandrian Books
1,000 Cayuga St
6.00
6:00 xxxx
9 Gala
1,000 Commons
6:00
6:00
5:00
10 Alphabet Soup
1,500 Commons
8:00
8:00
5:00
11 Da Spot
1,000 Commons
8:00
8:00
5:00
12 Evolution 102
1,500 Commons
8:00
8:00
5:00
13 Loose Threads
1,000 Commons
8:00
8:00
5:00
14 New Age Hemp
1,000 Commons
7:00
7:00
6:00
15 Trader K's
2,500 Commons
8:00
8:00
6:00
16 Benjamin Peters
3,000 Commons
8:00
6:00 xxxx
17 Morris' Mens Wear
1,000 Commons
5:30
5:30 xxxx
18 Angelheart Design
2,000 Commons
8:00
6:00
5:00
19 Bellissima
1,000 Commons
8:00
6:00
4:00
20 BodyGear
500 Cayuga St
8:00
8:00
5:00
21 Easy Street
1,500 Commons
8 :00
8:00
5:00
22 Handblock
1,000 Commons
8:00
8:00
5:00
23 House of Shalimar
1,500 Commons
8:00
8:00
6:00
24 Morris' Too
1,000 Commons
5:30
5:30 xxxx
25 Night & Day
4,000 Commons
8 :00
8:00
5:00
26 NYC Wearhouse
1,250 Cayuga St
8 :00
8:00
5:00
27 Sounds Fine
1,250 Commons
8:00
8 :00
5:00
28 15 Steps
1,500 Commons
8:00
8:00
5:00
29 Handwork
2,500 W.State St
9:00
9:00
5:00
30 People's Pottery
2,500 Commons
8:00
8:00
5:00
31 Homespun Boutique
1,000 E. State St
7:00
5:30
4:00
32 Plantations
5,000 Commons
8 :00
8:00
5 :00
33 3 -D Light
500 Commons
8:00
8:00
5 :00
34 Mundo Gitano
1,250 E. State St
8:00
7:00
6:00
35 Shalimar Bazaar
1,250 Commons
8:00
8:00
5:00
36 T -Shirt Express
1,250 Commons
8:00
8:00
5:00
37 Tibet Store
500 Commons
7:00
7:00
6:00
38 Commons Market
750 Aurora St
11:30
11:30 10:30
39 Oasis Grocer
2,500 DeWitt Mall
7:00
7:00
5:00
40 Oriental Treasures
2,000 Commons
8:00
8:00
5:00
41 Contemporary Trends
6,000 Aurora St
6:00
6:00
5:00
42 Mansour Jewelers
2,500 Commons
5:30
5:30 xxxx
43 Schooley's Jewelry
1,000 Commons
8:00
5:30 xxxx
44 Now You're Cooking
1,500 Commons
8:00
8:00
4:00
45 CVS
6,000 Commons
8:00
8:00
5:00
46 Cameras 'N Things
1,000 Tioga St
5:30
5:30 xxxx
47 Hot Foot Shoes
750 Aurora St
8:00
8 :00 xxxx
48 Leather Express
1,500 Commons
8:00
6:00
4:00
49 Outdoor Store
2,500 Commons
8:00
8:00
5:00
50 Wiidware
4,500 Commons
8:00
8:00
5:00
51 Dollar Depot
3,000 Commons
6:00
6:00 xxxx
52 Sam's Wine (ex. SUNDAY)
1,000 Cayuga St
10:00
10:00 XXXXXXX
102,250
'All sizes are approximate
EXMIT B - 1997 CITY ANNUAL BASE LEVEL SERVICES REPORT
Hours of Service
POLICE DEPARTMENT
Patrol Officer - Walking Beat
Patrol Officer - Patrol Car
Subtotal
DEPARTMENT OF PUBLIC WORKS
Trash Removal
Removal of Trash & Recyclables from Public Containers
Trash Pickups
Subtotal Trash
Parking System - Operations/Maintenance
Green Street Garage
C�
Seneca Street Garage
Parking Lot "D" (Woolworth Lot)
Subtotal Parking System
Street Repair
Winter Pothole Patch
Milling/Street Patching
Curb/Gutter Repair
Street Paving
Strom Sewer Cleaning/Maintenance
Storm Sewer Repair
Snow Removal/De-Icinc,
Subtotal Street Repair
Special Events
Christmas Lighting
Parades
Subtotal Special Events
PLANNING DEPARTMENT & CITY CLERK
Process and Issue Commons Use Permits
Respond to Public g Regardin CBD Maintenance & Services
Regarding
Staff Support z:1
, port for CAB and A&DPS, Design Review (72,12,18)
Subtotal Planning & Clerk
F:I.kfC-�CONTR.-kCTB.-kS7-LE%-t.l,IE.\f Apr4,121,1998
3-M
1,808
771
70
624
M-3
am
614
2,543
2,453
-ME,
36
48
120
128
240
72
224
868
200
24
224
104
52
102
258
24,041
REGULAR AGENDA ITEMS:
17. Budget and Administration Committee:
17.1 Common Council - Authorize Mayor to Sign MOU with Ithaca
Downtown Partnership for Parking
By Alderperson Vaughan: Seconded by Alderperson Blumenthal
RESOLVED, That Common Council hereby authorizes the Mayor to sign
the Memorandum of Understanding with the Ithaca Downtown
Partnership for downtown 2 hour free parking.
Amending Resolution:
By Alderperson Vaughan: Seconded by Alderperson Spielholz
RESOLVED, That the Mayor and a sub - committee of Council be
authorized to review attachment A to the MOU to agree with the
Downtown Partnership on the list of stores that are used as the
baseline stores.
Carried Unanimously
r t
r i 'j
REGULAR MEETING OF BOARD OF PUBLIC WORKS PROCEEDINGS
October 2000
•r ice;
Regular Meeting 4:30 p.m. October 11, 2000
PRESENT:
Mayor Cohen
Commissioners (5) - Beach, Vargas - Mendez, Gutenberger, Jenkins,
Korherr
Deputy Clerk - Korherr
Deputy City Controller -
Superintendent of Public
Assistant Superintendent
Assistant Superintendent
Common Council Liaison -
Thayer
Works - Gray
of Streets and Facilities - Ferrel
of Water and Sewer - Fabbroni
Hershey
EXCUSED: Commissioner Leonardo
PARKING AND TRAFFIC
Holiday Parking in City Lots and Garages
By Commissioner Gutenberger :Seconded By Commissioner Jenkins
WHEREAS, the Board of Public Works annually approves 2 hour free
parking in the city lots and garages for the holiday season; now,
therefore, be it
SOLVED, That the Board of Public Works hereby authorizes that
the first two hours of parking in the city's downtown and
collegetown facilities be free starting November 24, 2000 and
continue through January 13, 2000, and be it further
RESOLVED, That the Board urges the IDP and Collegetown Merchants
Association to promote the two hour free parking to bring more
people into the city and request that they develop uniform retail
hours during the holiday season.
Carried Unanimously
M71 IMM "T'
WHEREAS, the City has four parking lots in the west end which it has expended both capi+-'9n
and operating dollars on, but does not exercise any control over, even as they appear to b
increasingly more active, and I
WHEREAS, staff has proposed a combination of hourly and permit parking for all four lots
which will help provide control over the utilization of these lots, provide uniform public access
to the parking, and will begin to partially pay for the expenses associated with maintaining
those lots, now therefore be it
iw i
To: JoAnn Cornish, Ithaca City Planning De
Cynthia Brock, Board of Public Works
Nel Bohn, Ithaca Urban Renewal Agenc
Ray Benjamin, Ithaca City Highway D]
From: John Rudd, Cayuga Medical Center
<m« 2&w2 Inlet Island Fitness Center
Micky Roof, Micky Roof Jewelers
Steve Flash, Marina Realty of Ithaca
Date: July 22, 2010
July 22, 0
F", age 2 of
WHEREAS, Staff received bids for the 2010-2011 Chemical Requirements on Thursday
October 28, 2010 and Tuesday November 16, 2010, and
1 111111111 !j Jill, Jill
•. s -IM •.
WHEREAS, One (1) bid for Liquid Sodium Hypochlorite imposed a minimum delivery
requirement would be difficult to meet and that requirement could create situation
where the fresh delivered chemical could become diluted when adde s stock on hand and
r_ M11 _ r _„
therefore WHEREAS, Based on this information, staff has recommendations for award of bids; now,
be
RESOLVED, That the Board of Public Works hereby accepts staffs recommendations to
award - 2010-2011 Ch- Requirements as l
Chemical Vendor Price (per unit & extended)
Primary Coagulant, per gal Holland Co. Inc. $1.800 /gal - $63,000.00
Corrosion Inhibitor, per gal Slack Chemical Co. Inc. $9.057/gal - $23,548.20
Potassium Permanganate, per lb Surpass Chemical Co. $2.165/lb - $11,907.50
Ferrous Chloride, per lb of iron per gal Gulbrandsen Technologies, Inc. $0.342 /lb -Fe /gal - $47,880.00
Ferric Chloride, per gal Kemira Water Solutions, Inc. $1.320/gal - $171,600.00
Gas, Sulfur Dioxide, per lb Amrex Chemical Co. $0.680 /lb - $17,680.00
Liquid Sodium Hypochlorite, per gal Bison Laboratories, Inc. $0.730 /gal - $106,580.00
Page 11
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CITY OF ITHACA
108 East Green Street, Ithaca, New York 14850-659*
OFFICE OF THE CITY ATTORNEY
Daniel L. Hoffman, City Attorney Telephone: 607/274-6504
Khandikile M. Sokoni, Assistant City Attorney Fax: 607/274-6507
Robert A. Sarachan, Assistant City Attorney
Patricia M. O'Rourke, Assistant City Attorney
Jody Andrew, Executive Assistant
TO: Mayor & Board of Public Works
FROM: Daniel L. Hoffman, City Attorney
DATE: November 23, 2010
RE: Schedule of Fees for Licenses for Use of City Property
When Common Council revised Chapter 170 of the City Code (now entitled Use of City Real Property), in May
2009, the Board of Public Works was charged with establishing a schedule of fees to be paid upon application for a
license to encroach upon or use City property (in a non-transitory manner), and to be paid for such use, on a annual
basis.
In order to put such fees in place for the next "license year" (which will run from April 1St to March 31St), the
schedule will need to be adopted by the BPI by early January, at the latest. Adoption in December is preferable,
and would make implementation by staff far smoother.
In 2009, the City retained the services of Pomeroy Appraisal Associates, to provide guidance as to the fair rental
value of various types of City property subject to licensing. The City received a preliminary report in early 2010,
and a working group has met several times since then, sometimes with the consultants, to refine the product and its
parameters.
This month, Pomeroy submitted a revised draft of the report. With appendices, the report is about two inches thick.
After reviewing it, and discussing certain parts with the Mayor, she and I have suggested some further revisions to
the consultants (not to any of their recommended values, but to the definitions of some of the categories of City
property), and the consultants are agreeable to those changes. I expect a final report to be available within the next
week or so. Attached is a page (#11) from the latest draft of the report that shows the categories as listed by the
consultant, as well as our suggested revision of the categories, which we believe will be more useful to the Board,
especially with regard to future encroachment /license /permit requests. In addition, I have attached another page
from the report (#86), which summarizes the ranges of recommended values for the categories proposed by the
appraisers (the idea being that the Board would use these ranges as a guide in establishing the annual fees in the
schedule).
Also attached is my rough outline of what a license fee schedule might include.
All of these items are intended for Board members' review, and for initial discussion at the November 30th Board
meeting. Further discussion could occur at the December Board meetings, ideally with adoption of a schedule by the
December 22nd meeting.
cc: Steve Thayer, Debra Parsons, William Gray, Julie Holcomb, Lynne Yost
Enc.
Page 12
Land Use Characteristics - - - -- Streets within this district and zoning
Category
Intensely developed highway comml. districts incl:
Primary
Highway
Commercial
District
rapidly aevetoping shopping center ak big -box
districts characterized by intense highway
exposure,
exposure, significant traffic counts, & major
development
a uo R„rno =z; .,,,f ao to c a., f;rt„
Street/Road
Zoniri
—
NYS Rt. 13/Elmira road
SW-1, SW -2
Street
SW-2, B -5
Fairgrounds/Memorial Park
B -5
Army and many regional /national entities
Mobile
Vendor Pad
Sites
Vendor pad sites i.e. free - standing kiosk locations
throughout Ithaca Commons (including underlying
site improvements)
Stewart Avenue – hot truck locations
Located Mtllhi .Ithaca Commons
Stewart Ave. zone is B -2b
Stewar€ Av .hpt trucks B -2b
Primary
Pedestrian
Commercial
District
�ry,
Popular dining, shopping and recreational
districts within the traditional grid of
downtown Ithaca i.e. The Commons, etc.
Prime sidewalk space in Collegetown
Outdciar dinin¢ areas of
the Ithaca Conunt�tss;
(E. E. Seneca,
'' ,
S. Cayuga, etc.)
CBD -60
(attached row)
„
Aurora St.
13 -1 a
NoA Aurora St.
CBD -60
Green St.
CBD -I
West State St.
W_F -ld
rth Tioga St.
_
R -2b, C -SU
Franklin St.
B -2a
East Clizi n St.
B -1 a
Lake St.
R -3a
West Buffalo St.
B -la. WEDZ -la
1 Illancock St.
B -2a
Summary: Rental rates for all Land Use Categories are summarized below for easy reference and at end
of each Land Use Category analysis:
Master barrel Rent Table: Summary Conclusions
GROUND RENT (per S . Ft. er Fear)
average
Land Use Category and Location
'
Before Seasonal
Low
high
6-months
Adjustment
Primary Highway
NYS Rt. 13 /So.Meadow
n/a
Commercial
Fairgrounds Dr.,
$1.02
$0.71
$1.33
Districts
Memorial Park
Mobile Vendor
Pad Sites
Ithaca Commons
$16.49
$11.54i4
$,21.43
$5.77-
(including site
Stewart Avenue — Hot Trucks
$10,72
improvements)
Primary Pedestrian
Ithaca Commons E_ !
Commercial
Aurora, Green, W State,
N. Tioga, E. Clinton, Lake,
52.17
$1.52
$2.52
W76-
$1.41
Districts
W. Buffalo, Hancock
Primary
Residential
College Ave., Eddy St.,
And Mixed
Dryden Road, TerraceMll,
$O.bS
$0.47
$0.55
$0.24 -
Commercial/
Prime sidewalk locations in
$0.44
Residential
Collegetown
districts
Secondary
Third St., Adams St.
$0.10 -
Residential
E: St., S. Plain
$0.30
$0.21
$0.35
$0.19
Districts
Marine-
Taughannoek Blvd., Van Horn
$0'14 _
Commercial
mark, Third St.,- Farmers Mkt.,
$0.41
$0.25
$0.43
$0.26
Districts
Willow Ave., Pier Rd./Inlet Bank
Cayuga Inlet next to Johnson
$350 /slip
Marina Boat Slips
Boat Yard, Pier Road
Per season
n/a
rr/a
(seasonal rent)
Light Industrial
Willow Ave., Taughannoek Blvd.
$0.25
$0,51
$0.39
J$0.26
Districts
Park Space
a '
Stewart Fark etc.
$0.20
$0.14
$0.26
a/k/a Parkland
Recommendation, ta_qated at the outset, Land Use Categories are classified according to location,
zoning, and intensity of development of the subject City -owned properties. Zoning, however, is not the
sole determinant of relevant land sales for comparison. Streetfront development is not always uniform
and often varies dramatically. Users of this report must therefore use discretion when determining land
rents for specific City -owned properties.
e
I IN! 111111
Primary highway commercial
NYS Rt 13 (including Meadow St /Fulton St & the corridor between them)
Commercial Ave
W. State St (west of Meadow St)
On Primary o
On Stewart Ave, Thurston Ave `' parking locations)
3. Primary Downtown Pedestrian Commercial District
Outdoor dining sites on Ithaca Commons & in immediate vicinity
100 (block of) W. State St
300 (block oo E. State St � y vt� i � C� -
100 N. & 100 S. (blocks of) Cayuga St
' -X
200 (block oD N. Tioga St
100 N. & 100 S. (blocks of) Aurora St 00 �
4. Other Downtown Commercial Districts [Pomeroy included w/ #3]
Lincoln & Falls Sts
Careen St (east of Meadow St)
Clinton St
5. Collegetown & college- oriented (includes Terrace Dill on Prospect St)
(including outdoor dining sites on City property)
6. Other [Secondary] Residential Districts I k (
wA
g , -' GIZ4 �.
7. Marine Commercial Districts
Inlet Island
Along Inlet, sst Control
Steamboat , • . (Farmers Marke
pia i.
9. Light Industrial
Willow Ave
Brindley St /Taber St /Cherry St
Cecil Malone Dr
10. Parkland (Stewart, Cass, etc)
City Attorney's Draft 2 (11/23/10)
" °Framework
Easement/License/Perrm't Fee Schedule
(to be adopted by BPW), re: Use of City Real Property
* = suggested fee endorsed by Working Group on 9/30/10
APPLICATI ®N & RENEWAL, FEES
[Intended to reflect value of time typically required to be expended by City staff)
r1� a
- For Easements
-Minimum: $3 -400
- If requires more than 2 hours: add $100 for each additional hour
[To be determined by Supt & City Atty, plus Mayor if necessary]
- For Licenses (encroachments; other, ongoing use of City real property)
-Minimum: $200 *
- If requires more than 2 hours: add $100 for each additional hour
[To be determined by Supt & City Atty, plus Mayor if necessary]
- For Permits
- Outdoor Dining: $100
age s
Renewal ( "Returning ") Fee
[To be applied only if additional, non- negligible City staff time is required ,7
- For Easements
- NOT APPLICABLE
- For Licenses
- $50 /year
- For Permits (that are substantially the same as in previous year)
-$50
USE FEES (Annual)
[Intended to reflect fair rental value, plus apportioned cost of appraisal]
[Fee amount is for 2011; to be adjusted for increase in CPI (and on notice to licensee),
in subsequent years, until next appraisal update.]
[Include caveat that BPW reserves right to adjust fee if it finds that special conditions exist.]
- For Easements:
i. NO ANNUAL FEE
- For Licenses:
Plus _• Value" Supp
City-supplied r r e.g., paving, landscaping, dock,
For Permits:
i. Outdoor Dining
1. On primary Commons
2. Can secondary Commons
3. In Collegetown
4. Elsewhere
ii. Mobile Vending
1. Can primary Commons
2. At "Hot Truck" sites (on Stewart & 'Thurston Avenues)
3. In Parks
4. Elsewhere? (Collegetown ?)
iii. Other? I
USE FEE SHALL BE WAIVED: V1 IL
- For minor encroachments ( <40 square feet & is not a inhile vending cart)
- For temporary encroachments (or use ?)
(more than transitory, but not exceeding 5 days in duration,
& not occurring more than 4 times in a year)
USE FEE MAY BE WAIVED (at discretion of BPW - for reasons including
but not limited to the following):
- Where City is not inconvenienced or constrained by encroachment
- Where encroachment has existed for substantial period of time
w/o City objection
111/19/2010) Kathrin Gehring - Fwd: License Fees Page 1
From:
Debra Parsons
To:
Kathrin Gehring
Date:
11/19/2010 10:37 AM
Subject.,
Fwd: License Fees
Attachments.
LICENSE 2009 full.xls
Kathy,
These are the numbers I used, because of the changes made to City Code, as below.
Commencing January 1, 2010, and except as otherwise provided for herein, the annual use fee for a license or permit to use City land,
unless waived, shall be based upon the fair rental value of the encroached -upon land or the type of land to be occupied pursuant to
the permit, as such value is determined by the City or its approved agent, through an appraisal process conducted at least once every
five years (which process shall be subject to approval of the Board of Public Works), and shall include the cost of such appraisal
(which the City may, in its discretion, apportion over a period of years or a number of similar properties), and the City's cost of
administering the license or permit. The City may apply the same rate (per square foot) for all properties of a similar type (e.g., any
outdoor dining or mobile vending cart on the primary Ithaca Commons, or on a particular block). In the event that reappraisal does
not occur in a timely manner, the fair rental value shall be presumed to remain the same as determined, by the City, for the fifth year
since the previous appraisal process, until modified by a new appraisal. The use fee for a permit for outdoor dining, mobile vending or
merchandise display shall be prorated, based on the portion of the year for which the permit is granted. The annual use fee shall be
due upon the initial issuance of a license or permit, and by or upon the anniversary date, in the event of a renewal. In the event that
the tax - exempt status of the premises to be licensed is affected as a result of the licensed use, any property taxes assessed against
the City for the premises shall be incorporated into the annual fee for the license year following the reclassification of the premises for
tax purposes. Any license or permit holder shall be entitled to dispute and appeal the fair rental value as determined by the
aforementioned appraisal process, by describing in writing and in detail the grounds for such dispute, which appeal shall be
considered and determined by the Board of Public Works within 45 days of its submission to the Superintendent of Public Works. Until
January 1, 2010, all annual or other fees for the uses of City property regulated herein, that were in place immediately prior to the
amendment of this chapter (and or Chapters 232 and 285 of this Code) on May 6, 2009, shall remain in effect.
>>> Lynne Yost 6/7/2010 5:13 PM >>>
Hi Debbie -
Here's the file you requested. Note the many sheets, including ones at the end for each address.
Let me know if you have questions.
Lynne
Lynne Yost, PE, Asst. Civil Engineer
City of Ithaca City Engineer's Office
108 Green St. Room 202
Ithaca, NY 14850
(T) 607 - 274 -6527
(F) 607 -274 -6587
(C) 607- 327 -0725
(E) lynney-@citygfithaca.org
www.cityofithgo.org
www.ithacamaps.org
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