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Home My WebLink About06-16-10 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS OFFICIAL NOTICE OF REGULAR MEETING A meeting of the Board of Public Works will be held on Wednesday, June 16, 2010, at 4:45 p.m. in Common Council Chambers - Third Floor, City Hall, 108 East Green Street, Ithaca, New York. Agenda 1. Additions or Deletions to Agenda 2. Mayor’s Communications 3. Communications and Hearings from Persons before the Board 4. Response to Public 5. Reports Special Committees of the Board Council Liaison Board Liaisons Superintendent and Staff Other Department Heads 6. Approval of Minutes 6.1 February 5, 2010, Board of Public Works Special Meeting Minutes – Resolution 6.2 March 17, 2010, Board of Public Works Committee of the Whole Meeting Minutes – Resolution 6.3 May 19, 2010, Board of Public Works Meeting Minutes – Resolution 6.4 May 26, 2010, Board of Public Works Meeting Minutes – Resolution Allowance – 20 minutes 7. VOTING ITEMS 7.1 Buildings, Properties, Refuse, and Transit 7.1A Recommendation to Eliminate the Use of Plastic Bags for Yard Waste – Resolution – 5 min. 7.2 Highways, Streets, and Sidewalks 7.3 Parking and Traffic 7.4 Creeks, Bridges, and Parks 7.4A Award of Contract for Columbia Street Pedestrian Bridge – Resolution – 20 min. 7.5 Water and Sewer 7.6 Administration and Communications Page 2 8. DISCUSSION ITEMS 8.1 Buildings, Properties, Refuse, and Transit 8.1A Request to Discontinue Use of City Property from Fall Creek Associates – Discussion – 10 min. 8.2 Highways, Streets, and Sidewalks 8.3 Parking and Traffic 8.3A Parking Regulation Revision for 400-500 Blocks of Turner Place – Discussion – 10 min. 8.3B Reserved Parking for People with Disabilities on East Court Street and North Aurora Street – Discussion – 10 min. 8.4 Creeks, Bridges, and Parks 8.5 Water and Sewer 8.5A Water Plant Project Pilot Study Tour – Discussion – 15 min. 8.5B Protest of Sewer Repair Invoice for 214 Hudson Street – Discussion – 10 min. 8.6 Administration and Communications 8.6A BPW Review of Charter – Discussion – 20 min. 9. New Business 10. Adjournment If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 274-6570 at least 48 hours before the meeting. The Board of Public Works meets on the second, third and fourth Wednesdays of the month at 4:45 p.m. All meetings are voting meetings, which opens with a public comment period. Meeting agendas are created from prior public input, Department operating and planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend. W.J. Gray, P.E. Superintendent of Public Works June 11, 2010 Page 3 Notes for BPW Agenda, June 16, 2010 Information for the following topics can be found in the June 9, 2010 agenda: 8.1A Request to Discontinue Use of City Property from Fall Creek Associates – Discussion 8.3A Parking Regulation Revision for 400-500 Blocks of Turner Place – Discussion 8.3B Reserved Parking for People with Disabilities on East Court Street and North Aurora Street – Discussion Page 4 7.1A Recommendation to Eliminate the Use of Plastic Bags for Yard Waste – Resolution WHEREAS, the Board of Public Works has received a report from the Mayor’s Ad Hoc Committee on Yard Waste which contains a series of program recommendations based on their three listed goals of: reducing cost, reducing staff time, and supporting or promoting other City goals or policies, and WHEREAS, among the recommendations from the Committee were a series of potential modifications to the current program for discussion and one immediate recommendation to terminate the use of plastic bags, and WHEREAS, this recommendations has the advantages of reducing non-renewable resources, reduces the chance of contaminating the waste stream of compostable materials with plastic, has potential to reduce staff handling time as well as dust exposure, now therefore be it RESOLVED, That the Board of Public Works accepts the Committee’s recommendation to stop picking up yard waste in plastic bags and requests that Common Council modify the current legislation, Chapter 196 Garbage and Refuse, Section 196-3, to eliminate the use of plastic bags for yard waste, and to accept only paper bags, reusable yard waste containers, or bundles tied with biodegradable materials, and be it further RESOLVED, That staff work with the City Attorney and the City Clerk to rewrite and consolidate Chapters 196 (Garbage and Refuse) and 331 (Garbage, Trash and Weeds) to separate the legislation from the rules and regulations implementing the legislation so that the Board may deal directly with this issues without requiring Common Council to duplicate its efforts. Page 5 7.4A Award of Bid for Columbia Street Pedestrian Bridge Rehabilitation Project- Resolution WHEREAS, bids were received for Columbia Street Pedestrian Bridge Rehabilitation Project on May 25, 2010, and WHEREAS, the total project budget authorization included $180,000 from the General Fund, $370,000 from the Water and Sewer Fund,$1,077,628.00 from Federal Fund and $ 100,000 from Cornell University totaling $1,727,628 to cover original estimated expenses of $222,000 for design, $144,000 for construction support and inspection, and $1,365,000 for construction, totaling $1,730,000 for construction of Columbia Street Pedestrian Bridge Rehabilitation Project, and WHEREAS, R. DeVincentis Construction Inc. submitted the low bid for construction of Columbia Street Pedestrian Bridge Rehabilitation Project in the amount of $1,943,000, now therefore be it RESOLVED, That the City of Ithaca Board of Public Works recommends that the Common Council increase the total project budget authorizations for the Columbia Street Pedestrian Bridge Rehabilitation Project in the amount of $670,000, as follows: Authorization General Fund Water Sewer Total Current $180,000 $129,500 $240,500 $550,000 Proposed $413,000 $243,000 $574,000 $1,230,000 Increase $223,000 $115,500 $333,500 $670,000 and be it further RESOLVED, That the City of Ithaca Board of Public Works hereby awards the contract for the Columbia Street Pedestrian Bridge Rehabilitation Project to R. DeVincentis Construction Inc., for its low bid of $1,943,000, contingent upon Common Council’s amendment of the Capital Project budget authorizations, and be it further RESOLVED, That the Mayor be and hereby is authorized to execute this contract, and that the Superintendent of Public Works be and hereby is authorized to administer the same, once the necessary funding is in place for this $2,310,000 project. Page 6 To: Board of Public Works From: Addisu Gebre, Bridge System Engineer Date: June 11, 2010 Re: Columbia Street Pedestrian Bridge Rehabilitation – Award of Contract On Wednesday, May 26, 2010, four bids were opened for Columbia Street Pedestrian Bridge Rehabilitation project. This project proposes to rehabilitate the existing Columbia Street Pedestrian Bridge over Six Mile Creek. The project is funded through City Capital Fund, Water and Sewer Funds, Federal Fund through the American Recovery and Reinvestment Act., and Cornell University Transportation Fund. The budget authorization for this project is currently $1,727,628. The work will involve replacing the existing concrete deck, railing system, bridge lighting system, and bearings. In addition to the replacement wok, the project will also involve steel superstructure and concrete substructure repairs, safety improvements at the approaches, re-insulating the existing utilities supported on the bridge, and enhancements to the approach plazas. Staff recommends award of contract to R.DeVincentis Construction Inc. for its low bid of $1,943,000.00 Page 7 Columbia Street Pedestrian Bridge Rehabilitation Financial Status Funding Amount City of Ithaca $ 180,000.00 ARRA $ 1,077,628.00 Cornell University $ 100,000.00 Total $ 1,357,628.00 Water $ 129,500.00 Sewer $ 240,500.00 Total $ 1,727,628.00 Design Amount Bridge Share Water Share Sewer Share Original Agreement $ 121,300.00 $ 121,300.00 $ - $ - Supplemental #1 (Authorized) $ 42,000.00 $ 2,400.00 $ 19,800.00 $ 19,800.00 City Expenses $ 58,700.00 $ 58,700.00 $ - $ - Total Design Costs $ 222,000.00 $ 182,400.00 $ 19,800.00 $ 19,800.00 Construction, CI, & Construction Support Amount Bridge Share Water Share Sewer Share Supplemental #2 $ 144,352.00 $ 93,829.00 $ 14,435.00 $ 36,088.00 Low Bid Construction Cost $ 1,943,000.00 $ 1,216,162.00 $ 208,814.00 $ 518,024.00 Total Construction Costs $ 2,087,352.00 $1,309,991.00 $ 223,249.00 $ 554,112.00 Combined Design & Construction Amount Bridge Share Water Share Sewer Share Total Budget $ 1,727,628.00 $ 1,357,628.00 $ 129,500.00 $ 240,500.00 Total Expenses $ 2,309,352.00 $ 1,492,391.00 $ 243,049.00 $ 573,912.00 Balance $ (581,724.00) $(134,763.00) $(113,549.00) $(333,412.00) Required additional authorisation Amount Bridge Share Water Share Sewer Share Budget deficit $ 581,724.00 $ 134,763.00 $ 113,549.00 $ 333,412.00 Contigency(5% of Share Total Expense) $ 75,000.00 $ 75,000.00 $ - $ - Short Term Borrowing & Related Financial Expenses (1% of Share Total Expense) $ 13,124.00 $ 13,124.00 $ - $ - Total $ 669,848.00 $ 222,887.00 $ 113,549.00 $ 333,412.00 Page 8 8.5A Protest of Sewer Repair Invoice for 214 Hudson Street – Discussion Please refer to information provided in the May 19, 2010, agenda. Property owner Alexander Perialas has provided the photographs that were requested. Page 9 Page 10 Page 11