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06-09-10 Board of Public Works Meeting Agenda
BOARD OF PUBLIC WORKS OFFICIAL NOTICE OF REGULAR MEETING A meeting of the Board of Public Works will be held on Wednesday, June 9, 2010, at 4:45 p.m. in Common Council Chambers - Third Floor, City Hall, 108 East Green Street, Ithaca, New York. Agenda 1. Additions or Deletions to Agenda 2. Mayor's Communications 3. Communications and Hearings from Persons before the Board 4. Response to Public 5. Reports Special Committees of the Board Council Liaison Board Liaisons Superintendent and Staff Other Department Heads 6. Approval of Minutes: Mayor Peterson will not attend this meeting, so minutes for approval will be on the next agenda. 7. Voting Items 7.1 Buildings, Properties, Refuse, and Transit 7.1A Recommendation for Acceptance of the Revised Shopping Cart Ordinance - Resolution - 5 min. 7.2 Highways, Streets, and Sidewalks 7.2A Award of Contract for Thurston Avenue Pavement Improvements & Pedestrian Enhancements Project - Resolution - 5 min. 7.3 Parking and Traffic 7.4 Creeks. Bridges. and Parks 7AA Award of Contract for Cayuga Waterfront Trail Phase 3 Project - Resolution - 5 min. 7AB Selection of a Preferred Site for the Location of a Sediment Management Facility - Resolution - 10 min. 7.5 Water and Sewer 7.5C Protest of Sewer Repair for 246 Floral Avenue - Resolution - 5 min. 7.6 Administration and Communications 8. Discussion Items 8.1 Buildings, Properties, Refuse. and Transit 8.1A Request to Discontinue Use of City Property from Fall Creek Associates — Discussion —10 min. 8.1B Eliminating Plastic Bags for Yard Waste — Discussion —10 min. 8.1 C Signage for Downtown Smoke -Free Zones — Discussion —10 min. 8.2 Highways, Streets, and Sidewalks 8.3 Parking and Traffic 8.3A Review of 2010 Hourly Parking Rates — Discussion 8.313 Parking Regulation Revision for 400 -500 Blocks of Turner Place — Discussion 8.3C Reserved Parking for People with Disabilities on East Court Street and North Aurora Street — Discussion 8.4 Creeks, Bridges, and Parks 8.5 Water and Sewer 8.6 Administration and Communications 9. New Business 10. Adaoumment If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 274 -6570 at least 48 hours before the meeting. The Board of Public Works meets on the second, third and fourth Wednesdays ofthe month at 4:45 p.m. All meetings are voting meetings, which opens with a public comment period. Meeting agendas am created from prior public input, Department operating and planning issues, and requests made to the Superintendent. The Board reserves the righlto limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This infor aton maythen be used to create committee agendas, with the speaker or author invited to attend. W.J. Gray, P.E. Superintendent of Public Works Date Page 2 7.1A Recommendation for Acceptance of the Revised Shoppina Cart Ordinance — Resolution WHEREAS, the City of Ithaca's rules and practices regarding shopping carts are in need of updating; and WHEREAS, a special committee was formed, including representatives of the Department of Public Works, the Board of Public Works, and Common Council, to address this issue; and WHEREAS, they produced a draft revision of Chapter 268 of the City Code entitled Shopping Carts, and WHEREAS, the Board has reviewed this proposal, and requested modifications which will be incorporated into the proposed ordinance before it is presented to Common Council; now therefore be it RESOLVED, that the Board of Public Works hereby approves the revised Chapter 268, including any modifications approved on this date, and recommends adoption by Common Council of the same. Page 3 CHAPTER 268 SHOPPING CARTS §268 -1 Definitions. Unless otherwise stated, the words and expressions used in this chapter shall have meanings as follows: of both the identified owner of the shopping cart and the owner of the property, PERSON Natural persons of either sex, corporations, partnerships, associations, pint -stock companies, societies and all other entities capable of being sued. PUBLIC PLACE A street, avenue, road, alley, public passageway, land, highway, concourse, driveway, culvert, crosswalk and sidewalk, pedestrian mall and every class of road, square and municipal or private parking field used by the general public. SHOPPING CART Any cart, basket, container or other device made of wire, metal, plastic or other material, mounted on wheels, manually operated and identified as required herein, such as is generally provided by merchants for the conveyance of merchandise, foodstuffs and other property to automobiles and other places. §268 -2 Identification. Every person who owns or makes available to the public in connection with the conduct of business and trade any shopping cart shall mark it or cause the same to be marked and identified conspicuously with the name of the owner. Such identification shall be in the form of metal tags securely fastened to the cart or a cutting or stamping on the frame of the cart or other means for permanently identifying the owner of the cart. §268 -3 Removal and possession unlawful. It shall be unlawful for any person or his /her agent or employee to take, remove or possess any shopping cart beyond the premises of the identified owner of the shopping cart without the express permission of the identified owner. §268.4 Penalties for offenses. Any person who violates any provision of § 268 -3 of this chapter shall be liable for and pay a penalty of $10 for the first such violation and no less than $25 nor more than $50 for each subsequent violation. Each removal of a shopping cart shall constitute a separate violation. §268 -5 Abandonment unlawful. It shall be unlawful for any person or his/her agent or employee to cause, create -er Page 4 leave or to suffer or permit to be left unattended any shopping cart, either owned by the person or in such person's possession, custody or control, at any public place within the City of Ithaca or upon the property of another without the consent of the owner of the property. §268 -6 Removal of abandoned shopping carts. The Superintendent of Public Works of the City of Ithaca is hereby authorized to seize and remove or cause to be removed any abandoned shopping cart within the city from any public place without notice and from any private premises with the consent of the owner of the premises. Thereafter. the Superintendent of Public Works either (1) and shall take or cause the same to be taken to a facility within the city for redemption or disposition as hereinafter provided, or (2) shall return the same to the identified owner . shopping cart . The Superintendent of Public Works is authorized to call upon other city agencies or departments to assist in enforcement of this section. §268 -7 Redemption. A any she cified and such shopping GaFt GGntains Identification o evmeFship, a notice shall be sent by ordinary mail tG the addFe6s ef such person purported to be the owner of thR ARFI; As dog F gnated OR the cart adv M s ng that 6UGh propeFty Is held by the city and advising the amount neGessaFy te inedepm gAmd nAFt. If the shopping cart does not contain jdanfifiGMiGR of ewnemhip as FeqUiFed heFein, then the same shall be di6pased of In the 6aFAe MaRRer as Unclaimed property, as set fGFth below: Procedure; costs; immunity of city. Any shopping cart may be redeemed by the owner thereof at any time prior to the sale, dismantling, destruction or disposal thereof as provided herein upon tendering the sum of $5 for each cart to the Superintendent of Public Works. In addition, the person seeking to redeem the same shall be required to pay the proportionate cost of advertising the sale thereof, if any. No property shall be delivered to a person seeking to redeem the same unless proof establishing, to the satisfaction of the Superintendent of Public Works, such person's ownership is submitted. Any delivery to a person apparently entitled thereto shall be a good defense to the city against any other person claiming to be entitled thereto, but if the person to whom delivery is made is in fact not entitled thereto, the person to whom the same ought to have been delivered may recover the same, with interest and costs, from the person to whom the same shall have been delivered. §268 -8 Disposal of unclaimed property. A. Public notice; conduct of sale. Superintendent of Public WGFkG fgF a per4ed af 15 days afteF the mailing of n9tifiGatian as aferesaid and ne person hag redeemed the same and pFeseRted to the Page 5 ownership- thereef, Periodically, the Superintendent of Public Works shall conduct a public sale of all abandoned shopping carts in his/her custody as provided herein The Superintendent of Public Works shall publish a notice once in the official newspaper of the city advising that, at a specified place and time not less than five twenty days after such notice is published, such property will be sold at public auction for the best price that can be obtained in excess of the redemption fee, costs of publication and other expenses of the city for conducting the sale. Such sale shall be conducted by the Superintendent of Public Works or his/her designee. B. In the event that any shopping cart is sold at public auction to any person other than the person who is identified on the shopping cart as the owner thereof, the city shall authorize the buyer to remove the prior ownership identification. and the buyer immediately shall take possession of the cart. C. Resale or other disposition; immunity of city. In the event that such property shall remain unsold at public auction, the Superintendent of Public Works may re -offer said property for sale at a subsequent public auction held pursuant to this chapter, or he /she may dismantle, destroy or otherwise dispose of the property. Any such sale or other disposition of such property pursuant to this chapter shall be without liability on the part of the city to the owner of such property or other person lawfully entitled thereto or having an interest therein. D. Disposition of proceeds. All proceeds received from the redemption and /or sale of abandoned shopping carts pursuant to this chapter shall be deposited to the general fund of the city. Page 6 7.2A Award of Bid for Thurston Avenue Pavement Improvements & Pedestrian Enhancements Project - Resolution WHEREAS, bids were received on May 25, 2010, for Thurston Avenue Pavement Improvements & Pedestrian Enhancements project, and WHEREAS, staff has reviewed the three bids received and made recommendations for award, now therefore be it RESOLVED, That the City of Ithaca Board of Public Works hereby awards the contract for Cayuga Street Rehabilitation to Suit -Kote Corporation, 1911 Loring Crossing Rd., Cortland, NY for their low bid meeting specifications of $245,981.00. 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ZOwV °um ZSw�[°]6 Vm¢w`w 3'0 6wg¢u� Gy O E¢� xju�iU opw v¢iOaOn� tb y2 0 6 w t o 3 O3FNg�3 4•WS 'o moo- «v oii g gg �`oE ¢ WWg °i 4• rc <'F'o ul_ €mG °° w�ooz a oFw cFFSSo a o ps 3 5� wF�iFCFEg�3a35o6oa° p�pppn pmpw a¢ �ofC��2 Yam US r�' aGS �BFF - m F °W �a.wi.i vi a'i a<duo3F FFFa¢a�y.Nl 6o.o °O Va °�CE'm pp 3 a inn ~ w4i i33 a ° 8n o$8 SRSSR ° °g 8 $ °om8 '� e« 8888 T88,. m ri 'm xm W« x p« �aoffi ^e'eowSSS883° ao S 8 G 8° oe° mad' ° ca•83, S AN <$ o LLa �d w " "s °m mo �$ 7.4A Award of Bid for Cayuga Waterfront Trail Phase 3 Construction Project — Resolution WHEREAS, bids were received on May 7, 2010 for construction of Cayuga Waterfront Trail — Phase 3, CP 445, PIN 395024, and WHEREAS, staff has reviewed the five bids received and made a recommendation for award, now therefore be it RESOLVED, That the City of Ithaca Board of Public Works hereby awards the construction contract for Cayuga Waterfront Trail — Phase 3 to Procon Contracting, LLC, 100 Old Vestal Rd., P.O. Box 1037, Vestal, NY for their low bid meeting specifications of $848,000.00. Page 8 �,yoF.'.T.ua�s s.o��� ,y1� +PpgeTEO CITY OF ITHACA 108 East Green Street Ithaca, New York 14850 -5690 OFFICE OF THE CITY ENGINEER 7plephone: 607274 -6530 1ax: 6072746587 To: Board of Public Works From: Tim Logue, Transportation Engineer Date: June 1, 2010 Re: Cayuga Waterfront Trail - Phase 3 - Award of Contract On Friday, May 7, 2010, five bids were opened for Phase 3 of the Cayuga Waterfront Trail, which connects the Farmers Market to Stewart Park, the Youth Bureau and the Chamber of Commerce/ Visitor's Bureau. This project is funded through City capital funds, a New York State Environmental Protection Fund grant, and federal transportation dollars, including federal funds secured by Congressman Maurice Hinchey. The work will include construction a typically 12 ft wide, asphalt trail, a planted bioswale along Willow Ave, and rehabilitation of the suspension bridges over Fall Creek. The budget authorization for this project is currently $1,600,000, although portions of this budget are intended to pay for construction inspection services (approximately $100,000) and to pay for phase 2 of the trail, as well. We are working with NYSDOT to secure additional funding for Phase 2 construction. Staff recommends award of contract to Procon Contracting, LLC for its low base bid of $848,000. An Equal Oppormnity Employer with a commitment to workforce diversification.- � J 7.48 Selection of a Preferred Site for the Location of a Sediment Manaaement Facility — Resolution WHEREAS, on June 9, 2006, Common Council authorized the filing of an application for funds from the New York State Department of State Environmental Protection Fund's Local Waterfront Revitalization Program in accordance with the provisions of Title 11 of the Environmental Protection Act of 1993 in an amount not to exceed $133,178.00, or 50% of the original estimated project costs for the Planning and Design phases of the project to dredge the lower reaches of Cayuga Inlet, the Flood Control Channel, Fall Creek, Cascadilla Creek, and Six Mile Creek, and WHEREAS, in fall 2006 the City was awarded the grant funds, and WHEREAS, in January 2007 the City, issued a Request for Proposals for project planning and design and selected Ecologic L.L.C. (lead) with ERM (subcontractor), and, WHEREAS, the main objective of the planning phase was the identification of a preferred alternative for the location of a sediment management facility, which required conducting a site reconnaissance of the project area and potential dewatering sites, and WHEREAS, work on the site reconnaissance was guided by the Dredging Project Advisory Committee (DPAC), which met four times between April 2007 and March 2010, and bythe agencies involved it the project; NYSDEC, US Army Corps of Engineers, and NYS Canal Corporation, and WHEREAS, the consultant, working in coordination with city staff completed a Draft Site Reconnaissance Report which compiled existing conditions of the project area and potential sites, including, land use, zoning, ownership and natural and cultural resources in the project area, sediment testing and analysis results, current channel profiles derived from 2008 bathymetry, user surveys, an economic analysis of the waterway, a legal analysis of site constraints and a matrix of all potential dewatering sites, and WHEREAS, the Draft Site Reconnaissance Reportwas reviewed bythe agencies involved in the project and amended based on their comments and recommendations, and WHEREAS, in March of 2010 the Draft Site Reconnaissance Report was distributed to the members of DPAC, Common Council and the Board of Public Works and made available to the public, and the report was presented by the consultant and city staff to the three groups and at a public meeting, and WHEREAS, Members of the DPAC have submitted individual statements regarding their preference and rational for a preferred alternative for the location of a sediment management facility site based on the Draft Site Reconnaissance Report, and those statements have been compiled and distributed to the Board of Public Works and Common Council, and Page 9 WHEREAS, the Board understands the responsibilities of the agencies in the dredging project to be as follows: United States Army Corps of Engineers (ACOE): The ACOE constructed the Flood Control Channel (designated as the stream segment extending from the outlet at Cayuga Lake south to the end of the channel) and associated levee system. The ACOE periodically (usually annually) participates in joint inspections of the Federal risk management project with the sponsor (NYSDEC) to evaluate overall project conditions and the adequacy of their operation and maintenance efforts. An inspection rating of "Minimally Acceptable" or better is necessary for the project to remain active in the ACOE Rehabilitation and Inspection Program (RIP). Projects that remain active in the RIP may be eligible for Federal assistance if they are damaged by a major storm or flood event. Projects that are inactive are ineligible for such assistance. Risks associated with project deficiencies are communicated by ACOE to project stakeholders. ACOE may provide emergency operations assistance prior to or during a flood event, whether a project is active or inactive. New York State Department of Environmental Conservation (NYSDEC). Responsibility for maintenance of the flood control portion of the waterways was conveyed to New York State upon completion, through the NYSDEC. NYSDEC is responsible on behalf of the State of New York for all dredging necessary for flood control. New York State Canal Corporation The Canal Corporation is responsible for maintaining a navigation channel in Cayuga Inlet from the Buffalo St. Bridge to the lighthouse. City of Ithaca The City of Ithaca is concerned with the creeks from their outlets to the city limits. The City is desirous of maintenance in all creeks from the outlets upstream and all marinas within the City limits. The City has responsibility for "ordinary maintenance" of the flood control channel, which has included mowing, brush removal and other work along the banks of the channel, and WHEREAS, on March 31, 2010, at a joint meeting of Common Council and the Board of Public Works, it was decided by mutual agreement that the Board of Public Works would undertake the task of selecting a preferred site, and that at the completion of this process, would submit their recommendation for a preferred site to Common Council for final approval, and WHEREAS, the Board of Public Works has completed an analysis of the potential sites which has included review of the Draft Site Reconnaissance Report, undertaken site visits to the former southwest park and to the sediment management facility in Montour Falls, and participated in discussions with city staff and consultants, and WHEREAS, members of the Board understand that selection of the preferred alternative allows the next phase of the project to commence. This phase will include environmental Page 10 review (likely an Environmental Impact Statement) of the preferred alternative as well as design, permitting and construction of the facility. Clarification regarding legal, financial, schedule, management, and other arrangements between the City and NYSDEC (and, to a lesser extent NYS Canal Corporation) will also be part of the next phase, and WHEREAS, members of the Board have taken into consideration the following criteria when deciding on a recommended preferred alternative for the City's Sediment Management Facility: adequate acreage to service the initial dredging event, as well as future long tens maintenance dredging needs; accessibility and proximity of the siteto the Cayuga Inlet, Flood Control Channel and creeks; ownership of land; technical feasibility and feasibility in regards to acquiring permits and approvals, and acceptability to the public, now therefore be it RESOLVED, That the Board of Public works does herby select the Southwest area (see seven (7) sites listed in Table 14 of the Decision Matrix) as the preferred alternative forthe location of a Sediment Management Facility and requests that Common Council confirm this selection by vote prior to the City undertaking environmental review, project design, and coordination with state agencies, and be it further RESOLVED, That if the involved agencies, with cooperation from the City, cannot resolve any potential issues on the site, or if any issues arise during the course of the next phase of the project that cannot be resolved, a reevaluation of the other upland sites for a sediment management facility will be necessary. Page 11 7.5C Protest of Sewer Repair for 246 Floral Avenue —Resolution WHEREAS, Leonardo Vargas- Mendez presented a protest to the sewer repair bill that he received for repairs at his property at 246 Floral Avenue made in April 2009, and WHEREAS, Mr. Vargas- Mendez requested the review and possible expungement of the bill, and WHEREAS, The Board of Public Works has reviewed Mr. Vargas - Mendez's request to reduce the sewer repair bill and has considered the severe personal circumstances at the time of this work, now therefore be it RESOLVED, That the Board of Public Works hereby agrees to expunge any late fees accrued on the bill, amounting to $248.95, leaving the total amount due on the invoice as $3,556.49, which is the amount of the original invoice to rebuild this sewer lateral. Page 12 Item 8.1A 1301 NORTH TIOGA STREET, ITHACA. NY 14850 1 607 -356 -0011 April 16, 2010 To: Bill Gray, Dpt of Public Works RECEIVED Daniel Hoffman, City Attorney Debra Parsons, City Chamberlain APR 1 9 2010 Re: License Fee to Occupy City Property Office of the suet: Rno Hand Delivered L Englneenno To Whom it May Concern, My name is Tsvi Bokaer. I am a Fall Creek Associates, LLC partner. As such I have paid for the past 25 years the fees for the usage of a strip of land that belongs to the City along the West Side of our property at 1201 -1215 N. Tioga Street, Ithaca. As you know, that parking strip was granted to the old N. Tioga P &C since the mid -50's, and we used it as per City's code, in order to accommodate the Off Street Parking requirements when the 300 seat FaIlCreekPictures movie theaters opened its doors in 1986. As you also know, FaIlCreekPictures closed its doors in June 2009. I am enclosing a copy of the 2009 Invoice for the rental of that strip of sidewalk that belongs to the City which we have paid in full. With this letter, I am requesting that you refrain from charging us for usage of the same strip for the time being since the movie theaters are now closed, and since we do not have a need for additional Off Street parking at this time. While our property has now been vacant for close to a year, I would like to assure you that we will inform you and your Dept. of our needs for additional Off Street Parking once we will secure a new Tenant for the FaIlCreekPictures space. Please, take the time to respond to this request in writing so that we may have it for our records and our future dealings with the Building Dpt. Sincerely, I Tsvi Bokaer 1 Partner CITY OF ITHACA 108 E GREEN STREET ITHACA NY 14850 Bill to: FALL CREEK ASSOC, LLC 417 LIMN St ITHACA, NY 14850 Property : 1201 -15 Tioga St N Invoice From: City Engineer OhN,-, i Invoice Date : 08/18/2009 Invoice # : 00010654 Account # : 00000164 Due Date : 09/212009 /City Engineer 3eneml Billine Information (607) 274-6580 Information specific to bill (607)274 -6530 Invoice Ref. Entry Date Item Category Item Description Qty Price Total 0 8/1 812009 LICENSE FEES TO OCCUPY CITY 2009 LICENSE FEES 1.00 $1,625.42 $1,625.42 LAND Total: $1,625.42 Additional Description: 2009 LICENSE FEE TO OCCUPY CITY PROPERTY BILLS NOT PAID WITHIN 30 DAYS ACCRUE A LATE PAYMENT PENALTY A I THE RATE OF TWELVE PERCENT PER ANNUM OR $3.00 PER MONTH. WHICHEVER IS GREATER. PURSUANT TO CITY CODE. BILLS REMAINING UNPAID ON NOVEMBER I ST ARE ADDED TO THE FIRST INSTALLMENT OF THE NEXT CITY TAX BILLING. AND COLLECTED AS A PART THEREOF. FALL CREEK ASSOC. LLC 417 LINN St ITHACA. NY 14850 Return this portion with.your payment Invoice Date (2��2e�U Invoice # : 08/182009 00010654 Please Pay on or before Make check payable to : 09/21/2009 CITY OF ITHACA Amount Paid CHAMBERLAIN'S OFFICE °Ot 108 E GREEN STREET —je � 40.rEa ITHACA NY 14850 FALL CREEK ASSOC. LLC 417 LINN St ITHACA. NY 14850 Return this portion with.your payment Invoice Date (2��2e�U Invoice # : 08/182009 00010654 Please Pay on or before $(625.42 09/21/2009 Amount Paid INV00010654 I IIIII 111111 II 11111111111 IIIII IIIII VIII QIII ICI IIII IIII IIII 0000 0000000000000106540000000000000400000001000000162542003 07012010) Skip Schell - Re: Fwd: Fall Creek Assoc. -Use of City Property From: JoAnn Cornish To: Schell, Skip CC: Gray, Bill Date: 05/06/2010 4:30 PM Subject: Re: Fwd: Fall Creek Assoc. - Use of City Property Skip, can you check on this property for us? Was the on street parking part of the parking requirement for the property? Thanks, JoAnn JoAnn Cornish Director of Planning and Development City of Ithaca 108 East Green Street Ithaca, new York 14850 607 - 274 -6550 >>> Bill Gray 5/3/10 4:41 PM >>> JoAnn, Page 1 C)SP cr�—'0 J c;�lu�.h w� cJle-�•e�-r',n�xu.k¢ The forwarded memo and Its attachment have to do with the Fall Creek Associates (Tsvi Bokaer) property at the end of Tioga Street. He is asking to have the fee for parking on a stip of city street ROW be eliminated since they don't need the parking at this time. It is my understanding that the parking is a requirement for the development of the land in its current form, and that he is required to have the parking available. Whether his building is occupied or not is not the city's issue (though It may be of interest). If he wants to give up the parking he needs to get the zoning changed to eliminate the need for the parking? This is actually a question, even though it looks like a statement. If he was to give up the parking I would expect it to be restored to curb lawn, complete with trees and grass, at the land owners expense. I don't think that is what he wants to do. I think he is hoping we will reduce his current expenses and our revenues by suspending the billing. I am willing to take his request to the BPW, but 1 would like to know if my understanding of the history and his zoning obligations is correct. If you want to make a recommendation based on your Planning and Development perspective I would be happy to forward that as well. My experiences over the years would not lead me to recommend this suspension for this property related expense, or for this owner unless the land was first restored and the zoning variance eliminated. Bill Deb, Please do not suspend or eliminate this bill. It is under "protest" so it is not delinquent during the question and response period. Kathy, Please put this in our agenda file for the BPW. ct yojeK Syr ., T� S; - lv, z 10C11 Z!S Z-0 -f r F� � 011 Tf #�zI - - -1y7 Upaate on Jason Fane erty Encroachment City Attorney Stumbar reporte t at Jason Fane pa . the $4500.00 in arrearages for the encroachment of his property at 206 -208 Dryden Road. He was given a temporary certificate of occupancy contingent on what the Board is going to do on this date. If the Board does not accept the license atoeemeRt thre is yi,SI�S no certificate of occupancy that is granted. City Attorney Stumbar has been holding the $4500.00 in escrow and that money would be returned and the city will attempt to have the encroachment removed form the city's property. If cityhwouldrkeepe the amoney eand proposal license the license agreement. License for Encroachment at v06omms Dranno Road By Lomm. er. in: Szcon e WHEREAS, the owner of the property at 30b -203 Dryden has signed a license agreement for the encroachment address, and WHEREAS, the terns car t^.is iicensa are agreeable to the 4ttorney• now, therefore, be is Road at that City RESOLVED, That the Board of Public Works hereby ent at a license to the owner for the continued encroachment at 205 -203 Dryden Road. Carried Unanimously old P v C Parking Strip Comm. Stone read t e tollowing letter from Fall Creel- Assoicates: "We would like to request that the parking rights which were granted the P F, C Markets at its previous location on North Tioga Street be granted to us on the same terms and conditions. We intend to improve the entire site, including building f acades, lights, landscaping, and blacktop through the use of a HUD loan which has been granted to us through the City's Community Development Agency. The right to park on the strip in question, along the north/ south side of Tioga Street, is essential to the establishment of our project. We would appreciate your prompt attention to this matter as we intend to start building on or before November 1st. Sincerely, Tsvi Bokaer General Partner" Resolution By Comm. 'Stone: Seconded by Comm. Gerkin ed the same RESOLVED That Fall Creek Associates be he P $ granted Markets sa at parking rights which were �ranted to ng its previous location on North Tioga Street at the esistioval f n° city right-of-ways, subject to the app formula or usi o of the City Attorney. Carried Unanimously .6i GARAGE LNO-Il (R.0./ '5212Ia CI F 1. .0.) �n \ FALL CRE A55GC. LLC "41NL TARAM50'05 —G5 1 \ N15ACRES1 N B4'W 28" W �- _ _ 1G5AG' EAST YORK STREET � w Q3A{3�3� i i O I i TO: Board of Public Works FROM: Jennifer Dotson and Ray Benjamin, on behalf of the Mayor's Ad Hoc Committee on Yard Waste DATE: May 19, 2010 RE: Eliminating plastic bags for yard waste as soon as possible, other potential steps Near the beginning of the year, Mayor Peterson appointed Claudia Jenkins, Ray Benjamin and myself to an Ad Hoc Committee on Yard Waste, and asked me to convene meetings. We have met a few times, and been supported at each meeting with City staff (primarily Ray Benjamin and Dan Spencer) and staff and/or volunteers from Tompkins County Cooperative Extension's Master Composter program (including Sharon Anderson, Program leader Adam Michaelides, Tom Shelley and Gail Blake). Other City staff have lent their skills and expertise as appropriate (Building Dept., Controller, Attorney's office, Dan Cogan, etc.). At this point, we have identified some goals to guide changes to the City's yard waste pickup program and also outlined some potential actions in the short and medium term that will help reach these goals. GOALS We outlined three goals that changes in this program should accomplish. - Reduce the net financial cost to the City of the program - Reduce the ongoing staff time dedicated to the program - Help fulfill other City goals or comply with other City policies The City is facing certain changes in context that affect our ability to continue the yard waste pickup program ss it has existed in recent years. The most prominent of these is an overall tightening of finances, meaning that any way to save either direct "out of pocket' expenditures or staff resources is more and more important to consider and more and more valuable to support continued City operations overall. In addition, the City has several other policies or goals that are particularly relevant to the yard waste pickup program, in particular the Greenhouse Gas emissions goal of reducing emissions 20% below 2001 levels by 2016, and the recently adopted Green Fleets Policy, which mandates a close look at vehicle and equipment purobase and use choices, including changes that could allow for reduced use of carbon - emitting equipment. Of course, another goal is to communicate any changes to the public in such a way that they are aware of positive options, and don't simply feel that City services have declined or simply gotten more expensive. On top of these issues, this year Tompkins County has begun charging a disposal fee for taking organic yard waste material, where there was previously no charge for this. (Because of this, the City is taking any wastes that qualify to Cayuga Compost in Trunuumburg, where it is disposed of at a cost of $37.50 /ton. Both the yard waste collections and the fall street sweepings have qualified so far, but spring street sweepings have been too contaminated so Casella has been taking them to the landfill for $71hon-) The participation of Cooperative Extension's Master Composter program is an important asset to making changes to this program, particularly since changes are likely to involve either increased cost or reduced pickups for the public, and therefore education and support for altematives to putting yard waste out at the curb will help soften the impacts. (It would also be nice to contribute to Tompkins County Solid Waste's anticipated goal of diverting 75 -50% of waste from the landfill!) All of the yard waste materials that the City currently picks up from residents are compostable (in fact we take them to Cayuga Compost), so this is a natural partnership. Master Composters (both staff and the volunteer corps) have extensive experience handling and educating about how to handle nuisance issues (including smell and animals) and regularly educate the public about how to address other issues, as well, including making compost piles/facilities as attractive as possible, and composting in small spaces. The Master Composters have experience working at a variety of scales, from home composting to school and multi- family housing site composting. The materials that our crews have been picking up are a mix of what the Master Composters call "browns" (sticks, leaves and other woody high - carbon materials) and "greens" (grass clippings, leafy weeds and other higb- nitrogen materials), both of which are needed for successful composting. 5/19/10 Yard Waste Committee Report to BPW Page 1 of 2 The Ad Hoc Yard Waste Committee has considered a variety of ways to achieve the three stated goals, and these are briefly outlined below. Members will be present at the May 26 BPW meeting to answer questions and make note of issues to address. SHORT -TERM ACTION Because this step has minimal impact on the public, would eliminate crew staff having to regularly breathe plus dust, and reduces the time for each bundle/bag to be loaded in the truck, the committee recommends that BPW make this policy change as soon as possible. The only potential drawbacks seem to be that some people might have extra plastic bags to find other uses for, or might have to purchase paper bags or containers at a cost that is minimally higher than the plastic bags. POTENTIAL MEDIUM TERM ACTIONS Here's a list of other actions that the committee has discussed and plans to explore further. We am interested in the Board's level of interest and input on timeline for these actions. Charging a fee for picking up each bag/bundle of yard waste Staff are working to establish the cost of picking up each bag/bundle, including staff time, capital & operating costs (including fuel) for equipment, and disposal fees (a first estimate is around Sl/bag or bundle). This has the highest chance of being perceived as negative or unfair by residents, especially those with lots of street trees dropping leaves and sticks on areas that they are responsible for maintaining. (Another method for addressing the costs of the yard waste pickup program is a flat "utility' fee on property taxes; however this avoids a direct recognition of the increased impacts of hauling compostable yard wastes away by City staff using diesel trucks vs handling such materials either on the individual property or nearby.) The committee is still working on this possible action, including comparing costs and subsidization levels with the solid waste pickup program. Supporting well- managed home composting (in collaboration with the Master Composter program) CCETC's Master Composter program is willing and able to work with the City to do even more education of residents about realistic possibilities for on -site handling of many yard waste materials. The committee has discussed the value of this kind of collaboration before instituting any kind of fee for the yard waste pickup program, to make it clear that the City is trying to shift these materials to a different handling system, not tojust generate revenue. Based on research that the Master Composters are contributing, the committee is looking at the way that other communities handle nuisance issues like smell, etc., to see whether any regulation might be appropriate. Establishing multi -family neighborhood group composting sites The Master Composter program has a well- thought out proposal for neighborhood sites that could handle yard waste and other compostable materials from about 30 households, in a roughly 30' square space (900 sq. ft.), each diverting an estimated 15 tons of waste. Some issues yet to he resolved for this step are locating sites and funding volunteer coordination to educate users on good compost management and perform other light management and coordination for these neighborhood -led sites. Neighborhood use of the City's chipper for larger materials If the City's chipper could be shared in some way with neighborhood residents once or twice a season (operated by City staff or otherwise), this would allow some materials that won't compost to be used as mulch in residents' yards, or as "browns" in home compost piles, near the place where they are generated. Other policy changes to the City yard waste pickup program The committee has also discussed limiting the number of bags/bundles per property, eliminating the yard waste pickup program entirely, or limiting pickups to a few scheduled weeks in the fall and the spring, similar to what's done in adjacent municipalities (the Town of Ithaca, for instance). 5/19/10 Yard Waste Committee Report 0 BPW Page 2 of 2 2=p�yative Ed�bon Center 615 Wiow Avenue Ithaca, NY 14860.3555 on t. Wi` 7n 292 . t. 607.272.7086 / TompldnsCOUrt e. bn%,*jm@cDrrel.edu ^a °7 warsexcetompkins.org June 3, 2010 Board of Public Work. City of Ithaca 108 E Green St Ithaca, NY 14850 Dear Board of Public Works Members, SUBJECT: SUPPORT FOR COMPOST EDUCATION IN THE CITY OF 17I7LACA The Compost E.ducatkm Program exists to support Tompkins County residents to compost as part of a multi- faceted, sofid waste management strategy that is easy, cost effective, and em iromnmtally and socially responsible. In so doing, the Program supports the goal of the Tompkins County Solid Waste Management Division to divert com- posmble materials from the waste stream and thereby maximize waste reduction. We already do quite a bit of education in the City of Ithaca; bolding many public classes, staffing education booths, offering workshops for interested groups, writing articles for local media and working with youth to formal and inforced settings The Program trains and supports the Tompkins County Master Composters, a large and enthusiastic group who are dedicated to promoting responsible composting Master Compostan have extensive experience helping people act up and manage compost systems in a wide variety of settings We offer free educational resources, technical assistance and a compost hotline called the `Rodim" to assist people on an as- needed basis Our Program is always looking for ways to mach residents — particededy those who have not yet made use of our services. We am committed to doing more compost education in the City of Ithaca and we changes in the way that the City handles yard waste as an opportunity to do an We therefore hope that our collaboration with the Yard Waste Ad H. Committee will enable us to do mom education; helping City madents learn about the benefits and methods of composting One particular initiative we hope to pilot is a neighborhood compost site in the City. The County is hooking at a multi- pronged approach to increase waste diversion from 60 to 75% by 2015. Increased collection and composting of organic wastes like yard debris and food scraps will play a major role. We are interested in piloting a neighborhood compost site to we if such efforts could be built upon or replicated to provide a viable way for City residents -70%of whom rent — to compost. Vk a currently looking for a site in the City and funds to purchase materiala to start up a pilot neighborhood compost site R We ne very excited to continue our collaboration with the City of Ithaca. I welcome any questions or sugges- tions and may be reached at (607) 272 -2292 x 124 or it, ov l (d v r.dl ed . Sincerely, r//J Adam Michaefides Program Manager, Compost Education Cornell Cooperative Extension of Tompkins County AM Building Strungtmd Ytfmutt New York Cinnutunities Cornell Cwpenlive Famuun pmNdme,vvl proy,em opperlwtira u ae E w 3 6 m O O N ti L Q a O N a� N Y O U) C O C O n y XY 1, - a W W _ _ rn 111 LL- E 11 d° 3, 0 E _ a I Welcome to our Smoke -Free zone Thank You for Not Smoking Beyond this Point Tobacco Free Tompk��s City Of Ithaca MUNICIPLE CODE Ch. 280 VIOLATORS SUBJECT TO FINE You Are InA Smoke -Free zone Thank You for Not Smoking zo -k6ns Tobacco Free 101" City of Ithaca MUNICIPLE CODE Ch. 280 VIOLATORS SUBJECT TO FINE Infinityry Smoling Receptacles I High - Volume Cigarette Receptacles � ... http://www.be]mmconVisr2.itm , 1- 800 - 323- 5664I© Flom I Free Catalog I About LIS I Contact LIS I FAQs I Site Map High Volume Infinity'"' Smoking Receptacles M Sophisticated Smoking Receptacles The stylish Infinity- Smoking Receptacles feature all -metal construction to produce a sleek and attractive smoking litter management. 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Cl m N O A N m N W W N N O W N O W m N W m O W N t7 A W W O n p W m W O m Q P W C] W N A N N b N r W w Q N O M1 � O 0 O o p a N O o N n O f O N O W W m o N m Q o W m O m o N y Im m O a l7 m N m w o Q W O O O O O O O H O o w m W P A W a pj d A o ei vi N � w w f 0 0 O O m M1 N N N 4 A C y N O A � N Ol OI l7 N W A N Q W m A W N P W P W ml N O N N w W P N O v m v w y N w W O O ai N rn iri O W n W A ai W A mi P I� ai W m Cl O m O l7 O N ni O N mi N A m O W vi N A N P m N W W w w N O P W W N m c mE E 0 2 O H 8.3B Parking Regulation Revision for 400 -500 Blocks of Tumor Place Discussion yo��r!±t CITY OF ITHACA v;' 108 East Green Street, Ithaca, New York 14850 -6590 e� OFFICE OF THE CITY ENGINEER sro� ` - .�0 'Telephone: 607/274-6530 Fax: 607/274 -6587 4'�RLTEO To: Board of Public Works From: Tim Logue, City Transportation Engineer Date: May 18, 2010 Re: Parking regulation revision for 400 -500 blocks of Turner Pl. Residents of the 400 and 500 blocks of Turner Pl. have submitted a petition requesting a parking regulation change from 2 hour parking to 24 hour parking (see attached petition). Seemingly, a majority of the adjacent property owners support the proposed revision, and the proposed revision will unlikely negatively impact others. I do not have any objections to the proposed change and it would actually make the 400 and 500 blocks have the same regulations the block down the hill between Columbia and Pleasant Street. Therefore, I've prepared a resolution for your consideration to change the Vehicles & Traffic Schedules for these two blocks to delete them from Schedule XVIII: Time Limit Parking and Schedule XD{: Overnight Parking, and to add them to Schedule XX: Continuous Parking. Board of Public Works Proposed Resolution June 9, 2010 To Amend Vehicle and Traffic Schedule XXVIII Time Limit Parkins Schedule XIX Oven iaht Parkina. and XX Continuous Parking in regard to the 400 and 500 blocks of Turner Place WHEREAS, the Board of public Works is authorized by Section 346 -4 of the City Code to adopt and to amend a system of Schedules in order to administer the Vehicle and Traffic Law, and WHEREAS, residents of 400 and 500 blocks of Turner Place have submitted a petition to change the on- street parking regulations on the east side of those blocks from 2- hour parking to 24 -hour parking, and WHEREAS, staff has no objections to this change, and WHEREAS, the block of Turner Place between Spencer Street and Columbia Street is currently a 24 -hour parking zone in Schedule XX, Continuous Parking, and WHEREAS, the Board of Public Works is in agreement with this plan and the associated changes to the Schedules, now therefore be it RESOLVED, That the entries for Turner Pace in Schedule XXVIII, Time Limit Parking and in Schedule XIX, Overnight Parking, be hereby deleted, and be it further RESOLVED, that the entry for Turner Place in Schedule XX, Continuous Parking, be amended to read: Name of Side Location Street Turner Place East Entire length Page 15 To the members of the Board of Public Works: We the residents of the 400 and 500 blocks of Thrner Place ask you to change the parking regulations on those blocks from two -hour parking to 24 hour parking. We understand that the two -hour regulations were originally instituted to ease a problem of daytime parking being monopolized by Borg - Warner employees. We have not sensed that this has been a problem in recent decades, even when the Emerson plant was in full operation, and there appears to be ample parking conveniently located to the building in the event that some other business occupies the building. Observationally, the current regulations are enforced only immediately after snow storms. Were this done because the city was eager to clear the eastern side of the street, we could all support the policy. However, we have seen no subsequent evidence of any such eagerness. While we are aware that this would deprive the city of a small and intermittent revenue stream, we nonetheless, urge you to change the parking regulation to allow 24 hour parking at all times. Sincerely, J 1 `..�5�✓C�' I �.. /Ysz / (J ��t --C� Ithaca, NY Ithaca, NY y� %�� LIVnC r �l , Ithaca, NY �� �n � �l� L � � 6 N•i In I-f 1 I � � W J —T—CY) I Oh v_�- Sr l II �j Ithaca, NY � -17 /tom Ithaca, NY 44 r /iu°� t Ithaca, NY Ithaca, NY Ithaca, NY % /J Ithaca, NY Ithaca, NY , /O 3 .�� P / Ithaca, NY C �/ I C Ithaca, NY To the members of the Board of Public Works: We the residents of the 400 and 500 blocks of Turner Place ask you to change the parking regulations on those blocks from two -hour parking to 24 hour parking. We understand that the two -hour regulations were originally instituted to ease a problem of daytime parking being monopolized by Borg - Warner employees. We have not sensed that this has been a problem in recent decades, even when the Emerson plant was in full operation, and there appears to be ample puking conveniently located to the building in the event that some other business occupies the building. Observationally, the current regulations are enforced only immediately after snow storms. Were this done because the city was eager to clear the eastern side of the street, we could all support the policy. However, we have seen no subsequent evidence of any such eagerness. While we are aware that this would deprive the city of a small and intermittent revenue stream, we nonetheless, urge you to change the parking regulation to allow 24 hour parking at all times. Sincerely, J 7 o I _TJi''ilt� Ithaca, NY Ithaca, NY Ithaca, NY Ithaca, NY Ithaca, NY Ithaca, NY Ithaca, NY Ithaca, NY Ithaca, NY Ithaca, NY Ithaca, NY http: / /gisweb. tompkinsc o.orgftcimap /print/PRINT... City ofIthaca Interactive Man - 21282010 Legend MI Border I Historic P (not in district) 1 of 2 02282010 02:16 PM Historic District Common. Dstall Read Names zoning Distncn Buildings Park Names Parks Properties Roads Property address Ovate way 1 of 2 02282010 02:16 PM http: / /gisweb. tompkins -co. orgttcimap /print,/PRINT... City of Ithaca Interactive Map - 212812010 � I 1 N 1h rtq n f I HILLVIEW PL Tit pf 7��, i,j i tls, m 9 a'4 ma pf-5LIn, II SII 1 of 2 02/28/2010 02:13 PM Legend I Border a Historic Prape n- in districll _I Historic District commons Detail Need Names j� Zenleg Districts Buildings Park Names Parks Prolrarlias Need. ❑ Property Mdress Waterway 1 of 2 02/28/2010 02:13 PM 8.3C Reserved Parking for People with Disabilities on East Court Street and North Aurora Street— Discussion �osnxo CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850 -6590 OFFICE OF THE CITY ENGINEER 7p Telephone: 607/2746530 Fax: 607/274-6587 h0� To: Board of Public Works From: Tim Logue, City Transportation Engineer Date: May 26, 2010 Re: Reserved Parking for People with Disabilities at the Methodist Church at East Court and North Aurora Streets I met with David Bell from the St Paul's Methodist Church at the comer of East Court Street and North Aurora Street this week. It seems that they have a large number of congregants with disabilities who drive or are driven to Sunday morning services. Mr. Bell asked if there was a way to change a two-space parking slot on North Aurora Street (west side, along the church, nearest to Court Street) into a three -space parking slot as always reserved for people with disabilities. This would change one odd /even space into a reserved space. I told him that I didn't have any objections, but that it would require approval from the Board of Public Works. He also asked if there was a way that the City could designate two on -street parking spaces as reserved for people with disabilities on Sundays only, from 7am to noon. Currently, the City does not have any on -street parking spaces that are reserved for people with disabilities during restricted time periods. However, I don't see any technical reason why we cant do this. The only concern I have is how to properly sign such a space so that it is clear to the public that it is only reserved during specific times, but otherwise available to the general public. We could take a standard sign and supplement it with a second sign that would read "Sundays Only, 7am to 12pm." I think that would be clear enough, but this too would need approval from the Board of Public Works. Page 16