HomeMy WebLinkAbout05-12-10 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS
OFFICIAL NOTICE OF REGULAR MEETING
A meeting of the Board of Public Works will be held on Wednesday, May 12, 2010, at
4:45 p.m. in Common Council Chambers - Third Floor, City Hall, 108 East Green
Street, Ithaca, New York.
Note: Dredging Discussion is scheduled for 5 -6 p.m.
with the Consultant.
Agenda
1. Pledge of Allegiance
2. Approval of Minutes:
2.1 January 6, 2010, Board of Public Works Committee of the Whole Meeting
Minutes — Resolution
2.2 March 17, 2010, Board of Public Works Committee of the Whole Meeting
Minutes — Resolution
2.3 April 14, 2010, Regular Board of Public Works Meeting Minutes — Resolution
3. Additions or Deletions to Agenda
4. Mayor's Communications
5. Communications and Hearings from Persons before the Board
6. Response to Public
7. Buildings, Properties, Refuse, and Transit
7.1 Approval of Sites for Public Art Commission's Mural and Street Art Program —
Resolution
7.2 Award of Contract for Ithaca Police Department Command Unit Storage Building
— Capital Project 751 — Resolution
8. Highways, Streets, and Sidewalks
8.1 Award of Bid for Route 89 Repairs — Resolution
9. Parking and Traffic
9.1 Award of Contract for Professional Services for Evaluation of Seneca Parking
Garage — Resolution
The Board of Public works meets on the second, third and fourth Wednesdays of the month at 4:45 p.m. All meetings are
voting meetings, which opens with a public comment period. Meeting agendas are created from prior public input,
Department operating and planning issues, and requests made to the superintendent. The Board reserves the right to limit
verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then
be used to create committee agendas, with the speaker or author invited to attend.
10. Creeks, Bridges, and Parks
10.1 Dredging and Southwest Site Visit - Discussion
11. Water and Sewer
11.1 Appeal of Water Service Repair Invoice for 525 West Buffalo Street —Resolution
12. Administration and Communications
13. Reports
Special Committees of the Board
Council Liaison
Board Liaisons
Superintendent and Staff
Ray Benjamin's Report
Erik Whitney's Report
Other Department Heads
14. New Business
15. Adjournment
If you have a disability that will require special arrangements to be made in order for you to fully
participate in the meeting, please contact the City Clerk at 274 -6570 at least 48 hours before the
meeting.
Page 2
Notes for May 12, 2010, BPW Agenda
A. The meeting starts at 4:45 p.m. The dredging discussion starts at 5:00 p.m. and
runs for an hour. Another meeting starts at 7:00 p.m.; we need to finish before 6:45
p.m. so that the following meeting can take over the room and be ready to start.
The agenda is over full based on our past performance which means will probably
need to bring some items back.
Item 2 Approval of Minutes:
Julie Holcomb will be available to discuss what is required for minutes of meetings
and to answer questions as well as offer suggestions based on her experience and
changing technology.
Item 10.1 Dredging and Southwest Site Visit - Discussion
Liz Moran will be available for questions and discussion related to site selection of
an upland disposal site. The current time line calls for a vote on or before June 9,
2010, in orderfor Common Council to consider the Board's recommendation in July.
If you will review the Site Reconnaissance (or its Executive Summary) and try to
answer, "What ?" "Why ?" and "When ?" then you will probably be ready to speak to
Ms. Moran. It is the answer to "Where ?" that you need to be prepared to
recommend to Council. If you were to ask me the most basic question of, "Why are
we doing this at all when it appears to be someone else's work ?" I would answer
that the City of Ithaca is the entity most harmed if the dredging is not done, and
most benefited if it is done. The question of "Where ?" is a very large stumbling
block for an outside agency, so if the City can provide project leadership by
answering that question, we are in an excellent position to request the work of
dredging be done.
W.J. Gray, P.E.
Superintendent of Public Works
May 7, 2010
Page 3
7.1 Approval of Sites for Public Art Commission's Mural and Street Art Program
As a follow -up to the presentation made to the Board on March 10, 2010, the Public Art
Commission is asking the Board to approve their list of potential sites for artwork.
Resolution
WHEREAS, the City of Ithaca Public Art Commission (PAC) has been established to,
among other duties, review and advise Common Council on proposals for the exhibition
and display of public art in City spaces — buildings, facilities, and infrastructure — and to
review development proposals for decorative elements in the city's public spaces, and
WHEREAS, the PAC is interested in creating a city -wide mural and street art program
that will beautify blank walls within the city while providing local artists from all sections
of the community an opportunity to showcase their work, and
WHEREAS, a subcommittee of the PAC was established to work toward the creation of
this program and has identified possible locations for murals and street art throughout
the city, and
WHEREAS, a number of the proposed sites are on City -owned property and require the
approval of the Board of Public Works, and
WHEREAS, the PAC will work with staff from the Department of Public Works to
coordinate the future pairing of artists and available sites, and
WHEREAS, the PAC members presented the Mural and Street Art Program and the
proposed sites to the Board of Public Works at its meeting on March 10, 2010, and
WHEREAS, the Board of Public Works has already approved a mural to be installed on
the south side wall of the Aurora Street bridge underpass on Green Street, a location
previously identified by PAC as a possible location for public art; now, therefore, be it
RESOLVED, That the Board of Public Works approves the attached list of City -owned
sites for inclusion in the City of Ithaca Public Art Commission's Mural and Street Art
Program.
Page 4
City of Ithaca Public Art Commission
Mural & Street Art Program
City wall examples of sites we would like to be considered for this program:
1) Walls on Green Street on either side of white wall holding up the Aurora St. bridge
2) Cayuga St. garage back stairwell near the creek
3) Cayuga St. garage - back wall (for temporary image)
4) Flood Wall along creek facing the City Court and Police Dept.
5) City Court Building
6) Police Station
7) Green St. Garage - Back Stairwell
8) Green St. Garage - snow enclosure curved wall facing City Hall
9) Green St. Garage - Grids facing Green Street
10) Green St. Garage - inside new entrance - East Wall
11) Green St. Garage - inside new entrance - West Wall
12) Green St. Garage - inside new entrance - Wall diagonally facing you as you enter
13) Green St. Garage - Storage area wall facing parking lot
14) Green St. Garage - Top Floor long brown wall
15) Seneca St. Garage - Aurora St. side entrance
16) Seneca St. Garage - Tioga St. side entrance
17) Seneca St. Garage- Seneca St side entrance
18) Seneca St. Garage - Entranceway
19) Seneca St. Garage - Seneca St. side
20) Seneca St. Garage - Tioga St. side wall behind bikerack
21) Ithaca Hotel Site - (for temporary image)
22) DPW facility next to Science Center - 3 sides: (rt 13 side, garage doors side, street side)
23) DPW smaller building across the street from the previously requested site
24) Municipal Electrical Boxes throughout the City
25) South Hill Recreation Way lower entrance fence on Hudson St.
26) Retaining Wall on West Spencer St
27) Retaining Wall downstream next to the George Johnson Bridge
Page 5
7.2 Award of Contract for Ithaca Police Department Command Unit Storage
Building — Capital Project 751
WHEREAS, bids were received on April 6, 2010 for construction of a storage building
for the Ithaca Police Department Command Unit, and
WHEREAS, the 2010 General Fund Budget included capital funds for construction of a
facility to house the command unit, and
WHEREAS, Secor Building Solutions, Inc., 13140 Route 31710 Savannah, NY 13146
submitted a bid for General Construction work of $68,891.99, now therefore be it
RESOLVED, That the contract for General Construction work related to the Ithaca
Police Command Unit Storage Building is hereby awarded to Secor Building Solutions,
Inc., 13140 Route 31710 Savannah, NY for their low submitted bid of $68,891.99, and
be it further
RESOLVED, That the Superintendent of Public Works be authorized to enter into and
administer this contract.
Page 6
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8.1 Award of Contract for Route 89 Repairs — Capital Proiect 756 — Resolution
WHEREAS, bids were received on May 4, 2010, for pavement repairs to a portion of
Route 89 in the City of Ithaca, and
WHEREAS, the 2010 General Fund Budget included capital funds for street and road
construction, and
WHEREAS, Paul F. Vitali, 7665 North Street Road, Auburn, NY submitted a bid for
General Construction work of $108,100.00, now therefore be it
RESOLVED, That the contract for General Construction work related to the Route 89
Repairs be awarded to Paul F. Vitali, 7665 North Street Road, Auburn, NY for their low
submitted bid of $108,100.00, and be it further
RESOLVED, That the Superintendent of Public Works is hereby authorized to enter
into and administer the contracts.
Page 7
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9.1 Award of Contract for Professional Services for Evaluation of Seneca
Parking Garage — Resolution
WHEREAS, proposals were solicited for professional services for engineering services
for evaluation of the Seneca Street Parking Garage, and
WHEREAS, staff recommends award of contract for evaluation of the garage for a not-
to- exceed fee of $61,350, and
WHEREAS, staff also recommends acceptance of the consultant's proposal to provide
maintenance and protection of traffic for an additional, not -to -exceed fee of $2,500,
now therefore be it
RESOLVED, That the City of Ithaca Board of Public Works hereby awards the contract
for Professional Services for Engineering Services for Evaluation of the Seneca Street
Parking Garage to Stantec Consulting Services Inc, 2060 Brighton- Henrietta Town Line
Road, Rochester, NY 14623 for their not -to- exceed fee for services of $63,850.00.
Page 8
S
CITY OF ITHACA
108 East Green Street, Ithaca, New York 14850 -5690
OFFICE OF THE CITY ENGINEER
Telephone: 607 /274 -6530 Fax: 607/274 -6507
To: Board of Public Works
From: Tom West
Re: Seneca Street Garage Evaluation
Date: May 6, 2010
This is a recommendation to retain Stantec Consulting Service Inc. of Rochester New York
to provide professional engineering services for the evaluation of the Seneca Street Parking
Garage.
The Seneca Street Parking Garage is a pre - stressed, post - tensioned concrete structure
constructed in 1974. The structure is prone to deterioration due to many environmental
impacts as well as everyday usage. The City has conducted periodic, in -depth inspections of
the garage; the last thorough evaluation was made in 1998. In light of obvious failure of
several post- tensioned tendons it is critical that the structural elements of the garage be
evaluated to determine the significance of those failures, to assure the structural integrity of
the garage and to plan an appropriate repair program to assure continued use.
Two consulting firms submitted proposals for evaluating the garage. Both firms outlined
similar programs for evaluation. C &S Companies of Syracuse proposed to complete the
evaluation for a fee not -to- exceed (NTE) $62,500, Stantec Consulting Services proposed a
fee of $61,350 (NTE). Each consultant suggested alternative proposals to conduct limited
evaluation or provide additional services. Note that Stantec will work with two Ithaca -
based partners to provide consulting and construction support services.
It is staffs recommendation to accept the Stantec proposal for full evaluation. In addition,
lacking adequate City staff to provide maintenance and protection of vehicular and
pedestrian traffic (M &PT) in and around the garage staff recommends accepting Stantec's
proposal to provide M &PT for $2,500 (NTE).
Page 9
11.1 Appeal of Water Service Repair Invoice for 525 West Buffalo Street —
Resolution
WHEREAS, on Monday, October 19, 2009, City Water & Sewer personnel located a
suspected water main leak surfacing in Buffalo Street. The water leak was excavated
on Tuesday, October 20, 2009, and was found to be a leaking water service for 525
West Buffalo Street, and
WHEREAS, because of the badly deteriorated condition of the leaking steel water
service, repair was not feasible and the entire water service from the water main to the
curb was replaced, and
WHEREAS, in accordance with City Code Chapter 384 Water and Sewers, Article II,
§348 -17 F, a bill was prepared and sent to the property owner on December 31, 2009,
and
WHEREAS, upon review of the bill at the request of the owner, it was noted that the
usual cold patch asphalt "Stock It" had not been used since Streets & Facilities was
available and made the final hot asphalt surface fix. The Working Supervisor recorded
the hot mix as cold mix and $153.00 was incorrectly billed as a result, and
WHEREAS, 3-CY (5.4 -T) of topsoil was billed based on estimates for final spring site
restoration of the area around the new curb box set in the tree lawn. The Working
Supervisor recorded the estimated topsoil, as is customary, and $105.30 was billed to
cover the spring replacement of 3-CY topsoil, and
WHEREAS, the property owner has requested that the topsoil not be placed or billed,
now therefore be it
RESOLVED, That the charges for both the "Stock It" (cold mix asphalt) and the topsoil
be removed from the bill, reducing the bill by a total of $258.30, making the total due on
invoice #11552 the current sum of $1,232.61.
Page 10