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Home My WebLink About04-07-10 Board of Public Works Meeting AgendaBOARD O. PUBLIC WORKS COMMITTEE OF Wednesday, April 7, 2010 *4:45 r *Common •- 1, Water Plant Project Update — Discussion — 5 minutes Addendum V to the design contract with O'Brien & Gere has been reviewed by both parties and changes made. A "final" copy is being circulated now and may be signed by Friday, April 2, 2010. O'Brien & Gere returned their signed copy on April 1, 2010. We will circulate it internally for our signatures. 2. BPW Meeting Time — Discussion — 20 minutes Beginning in May, Common Council will meet at 6:00 p.m. on the first Wednesday of each month. Please bring your calendars to discuss possible days and times for the Board of Public Works to meet. . Power to Act — Appeal of Water Service Repair for 525 West Buffalo Street — esolution — 30 minutes The Water and Sewer group dug up a water leak in Buffalo Street late in October 2009. When the leak was located, it turned out to be the 1954 galvanized iron water service for 525 West Buffalo Street. The leak was repaired by replacing the old iron with a copper service. No one was home, no message was left at the home during the attempt to contact the residents, and no follow -up message preceded the $1,500 bill mailed to the owners. They were surprised and less than pleased as you will probably detect in Ms. Berry's letter. A review of the service card shows that the service outside of the street (curb stop to house) was replaced with copper in 1990. Mr. Whitney has provided a resolution for your consideration, after our discussion with the owners. 4. Water Tank Painting & Cathodic Protection Project — Discussion — 30 minutes Staff will make a presentation to the Board concerning its review of engineering proposals for design services related to the maintenance of our steel water tanks. This is Capital Project 513 approved in 2007. We hope to complete this work in 2010. A copy of the Request for Proposals is attached. Protests t• Sidewalk Snow • Discussion — 20 minutes 704-06 & 708 North Cayuga Street i Elmira ••.• Attached are requests to have the bills expunged for snow removal at the above locations. Ray Benjamin responded with recommendations and photos of the sidewalks before and after they were cleared. Also included is a Monthly Climate Summary Chart for the month of January 2010. 1 would like the Board's Page 1 Summary Chart for the month of January 2010. 1 would like the Board's comments following your review of the protests. The questions are similar to those raised in February when we reviewed protests for 908 and 910 North Cayuga Street and the property owner's responsibility to "keep the sidewalks... substantially clear of snow." 6. Mobile Vending in Collegetown — Discussion — 15 minutes Attached is a copy of a request for mobile vending in Collegetown, requesting a (2 hour) parking space for a "hot dog trailer." We have two hot trucks in the city which have grandfather status. We are not approving any new street vending permits. As I understand it, we can regulate types of sidewalk vending, but not deny it outright. I would suggest that a 10'x 6' trailer is too big for sidewalk vending in Collegetown, and is probably not mobile, as in a hand cart. While the Superintendent may approve vending in City Parks, I am not sure I want to start in Dryden Road Park, unless it is a balloon vendor. *This item will be discussed as time allows due to time constraints. We will need to be out of the room by 6:30 p.m. for Common Council. FYI — Artwork from local high school students will be displayed on the "oran•- •- • Benchwarmers. The unveiling will be held in time for the Ithaca Festival in May. WJ, Gray, P.E. April 1, 2010 Page 2 r 3. Power to Act — Appeal of Water Service Repair for 525 West Resolution WHEREAS, on Monday, October 19, 2009, City Water & Sewer personnel located a suspected water main leak surfacing in Buffalo Street. The water leak was excavated on Tuesday, October 20, 2009, and was found to be a leaking water service for 525 West Buffalo Street, and WHEREAS, because of the badly deteriorated condition of the leaking steel water service, repair was not feasible and the entire water service from the water main to the curb was replaced, and WHEREAS, in accordance with City Code Chapter 384 Water and Sewers, Article Il, §348 -17 F, a bill was prepared and sent to the property owner on December 31, 2009, and WHEREAS, upon review of the bill at the request of the owner, it was noted that the usual cold patch asphalt "Stock It" had not been used since Streets & Facilities was available and made the final hot asphalt surface fix. The Working Supervisor recorded the hot mix as cold mix and $153.00 was incorrectly billed as a result, and WHEREAS, 3 -CY (5.4 -T) of topsoil was billed based on estimates for final spring site restoration of the area around the new curb box set in the tree lawn. The Working Supervisor recorded the estimated topsoil, as is customary, and $105.30 was billed to cover the spring replacement of 3 -CY topsoil, and WHEREAS, the property owner has requested that the topsoil not be placed or billed, now therefore be it RESOLVED, That the charges for both the "Stock It" (cold mix asphalt) and the topsoil be removed from the bill, reducing the bill by a total of $258.30. Page 3 ;(2/25/2010 Kathrin Gehring Re: Water Bill appeal Page 1 From: Erik Whitney To: Gehring, Kathrin; Holcomb, Julie; Parsons, Debra Date: 2/25/2010 1:21 PM Subject: Re: Water Bill appeal Attachments: Clip from Chapter 348 - Article II City Code 020910.pdf Kathy, Other than an email version i haven't received anything. I appended to this reply the complete e-mail chain, plus i attached what Michelle had requested and we sent along. regards, erik >>> Kathrin Gehring 2/25/2010 12:20 PM >>> Hello, Do any of you have an appeal or a letter about a water bill from a Michelle Barry for either 525 West Buffalo or 104 North Aurora Streets? I have received a couple of calls from Michelle's assistant telling me that an appeal was sent to the City, but I don't have it, and they want to be on the March 3rd BPW agenda. Does this sound familiar to anyone? Thanks for your help, - Kathy >>> Erik Whitney 2/9/2010 1:25 PM >>> Hello Michelle, Sorry, I did get wrapped up in all sorts of other water & sewer stuff. I've attached a clip of City Code Chapter 348, Article II Water. I've highlighted the sections i believe we are looking at here. Please feel free to call me, or email with any questions. Regards, Erik Whitney, P.E. Assistant Superintendent City Of Ithaca Department Of Public Works Water & Sewer Division 510 First Street Ithaca, NY 14850 ph: 607 272 1717 cell: 607 327 1419 fx: 607 277 5028 >>> "Michelle Berry" <michelle(a)consuitcourtney.com> 2/9/2010 2:16 AM >>> Thanks, Deb. Just to let you know, we haven't yet received the code section. We're suspecting that it will be difficult for us to appeal without being able to refer to the code. If Erik is too swamped to send it, perhaps someone else could? Also, we let the Mayor know that we might need to know the next day for public comment, as this Wed. Robert is working out of town late and may not be able to cancel a class to return. And I'm getting my wisdom teeth out the day before, so I'm an unlikely candidate to appear as well. Will there be another time this month? Thanks everyone for shuttling us through the process. Best, Michelle Berry & Robert Lofthouse - - - -- Original Message - - - -- From: Debra Parsons To: Carolyn Peterson ; Camille Little ; Erik Whitney ; Julie Holcomb ; Michelle Berry Cc: Eric Rosario ; J.R. Clairborne ; lofthouse r(o)sunybroome.edu Sent: Friday, February 05, 2010 8:29 AM Subject: Re: Appeal requested, BPW Michelle, ;(2/25/2010) Kathrin Gehring - Re: Water Bill appeal Page I have flagged this bill as being under appeal. Late charges won't accrue during the process. I have asked Erik to respond to your request for the code section. Please let me know if I can provide other information. Debbie Parsons Debra A. Parsons City Chamberlain City of Ithaca 108 E. Green Street Ithaca, NY 14850 (607) 274 -6585 >>> "Michelle Berry" <michelle(a?consultcourtnev.com> 2/5/2010 6:20 AM >>> Dear Mayor, Carolyn, so good to see you the other night! Erik would probably be able to fill you in more since he and my husband Robert Lofthouse discussed our concern the other week. I'm writing for Robert, but I'm sure he'll also be in touch. I've copied him as well as both our Council members, so they're aware that we didn't receive prior notification that we'd be billed over $1,400 dollars for work the City began in October. We saw the work happening in the street, but wouldn't suspect that street work would later be billed to us. This happened in October. Our bill arrived in January. So our very first concern is the lack of notification that the City would consider us liable. Next, we understand that replacement of old line with copper is our responsibility but all of the work was done under the street. We believe the portion of the water line from the valve near the street to the meter in our basement was already upgraded to 3/4 inch copper pipe by a previous owner of our home. Therefore, we don't feel we are liable for these charges and would like to know the appeal process before the Board of Public Works as well as when the next public comment meeting for BPW is. Finally, Erik said we should alert Deb that we'd like to not accrue late charges or be taken to collections (I think the bill was due the first of February?) while we are in the appeal process. Also, could someone forward the code to our attention or a link? Thanks kindly, Michelle Berry & Robert Lofthouse 525 W. Buffalo Street Michelle C. Berry, MS CEO Courtney Consulting Freelance Writer /Cornell Alumna (888)-250-8812 (phone) (607) 697 -0488 (fax) (607) 592 -2527 (cell) htto: / /www.consuitcourLngy.com (website) http:// michelleberrybiog.blogspot.com/ (biz blog) http:// michelleberrypoet.wordpress.com/ (writing blog) http: / /www.reikigoddess.org (reiki practice) Facebook: http:// www.facebook.com /michelle.berry Twitter: http://tv/itter.com/"`michelleberry67 No virus found in this incoming message. CITY OF ITHACA 108 E GREEN STREET ITHACA NY 14850 Invoice Date: 12/31/2009 Invoice # : 00011552 Account # 00004299 Due Date : 02/08/2010 Additional Description: REPAIR WATER SERVICE LEAK 10/20 + 10/21/09 - SEE ATTACHED STATEMENT FOR BREAKDOWN OF CHARGES BILLS NOT PAID WITHIN 30 DAYS ACCRUE A LATE PAYMENT PENALTY AT THE RATE OF TWELVE PERCENT PER ANNUM OR $3.00 PER MONTH, WHICHEVER IS GREATER, PURSUANT TO CITY CODE. BILLS REMAINING UNPAID ON NOVEMBER I ST ARE ADDED TO THE FIRST INSTALLMENT OF THE NEXT CITY TAX BILLING, AND COLLECTED AS A PART THEREOF. Bill to : Water & Sewer Division CHAMBERLAIN'S OFFICE LOFTHOUSE ROBERT W General Billing Information 525 W BUFFALO St (607) 274-6580 ITHACA, NY 14850 Information specific to bill (607) 274-6596 Property 525 Buffalo St W Invoice From: Water & Sewer Division Invoice Ref. STMT# 18144 Entry Date Item Category Item Description Qty Price Total 10/21/2009 LABOR (WATER) 1.00 $412.51 $412.51 10/21/2009 EQUIPMENT(WATER) 1.00 $145.80 $145.80 10/21/2009 MATERIAL (WATER) 1.00 $118.55 $118.55 10/21/2009 OTHER (WATER) 1.00 $814.05 $814.05 Total: $1,490.91 Additional Description: REPAIR WATER SERVICE LEAK 10/20 + 10/21/09 - SEE ATTACHED STATEMENT FOR BREAKDOWN OF CHARGES BILLS NOT PAID WITHIN 30 DAYS ACCRUE A LATE PAYMENT PENALTY AT THE RATE OF TWELVE PERCENT PER ANNUM OR $3.00 PER MONTH, WHICHEVER IS GREATER, PURSUANT TO CITY CODE. BILLS REMAINING UNPAID ON NOVEMBER I ST ARE ADDED TO THE FIRST INSTALLMENT OF THE NEXT CITY TAX BILLING, AND COLLECTED AS A PART THEREOF. I= � Invoice Date: 12/31/2009 I Invoice ft, 00011552 Please Pay on or before $1,490.91 02/0812010 Amount Paid 1110 OOOOOOOOOOOOOOOOOIISS20000000000000400000001000000149091009 Make check payable to : CITY OF ITHACA CHAMBERLAIN'S OFFICE 108 E GREEN STREET ITHACA NY 14850 I= � Invoice Date: 12/31/2009 I Invoice ft, 00011552 Please Pay on or before $1,490.91 02/0812010 Amount Paid 1110 OOOOOOOOOOOOOOOOOIISS20000000000000400000001000000149091009 March 3. 2010 Kathrin D. Gehring Department of Public Works City of Ithaca Ithaca_ NY 14850 Dear Ms. Gehring: We have a recent development in our family which means we all need to travel three hours this evening to assist my mother on the eve of her lumpectomy surgery. If we can be moved up in the agenda, that would be great. If not, we'll play it by ear. Tonight, my spouse Robert, who is an engineer and a professor of engineering, will mostly cover issues related to billing, price evaluation and concerns about material costs and their measurement. As a former Alderperson and a business owner who specializes in communications and customer service, I'll focus briefly on process, protocol and the right of owner's and /or occupants to receive timely information on required repairs and upgrades. Most likely, when we present before the Board, we will outline concerns and questions in the following manner: 1) Concern over the lack of prior notification of the city- discovered "service Ieak." This resulted in the October 20/21 repair work as noted on the 31- Dec -09 bill. 2) Referencing the code: 348 -17, section E: "whenever leaks in the service pipes at any point between the main and the meter, they must be repaired immediately by the owner..." Clearly, we didn't have the chance to respond and /or redress the situation on our own terms, or at the very least, engage in a collaborative conversation with the City prior to the execution of the work. 3) Confusion regarding the code: 348 -17, section E outlines that the owner- has 15 days to repair a leak; 348 -17 F says that the Board has the right to not notify the owner. This clearly protects the City, but how does it protect the constituent? 4) Application of the code 348 -17, Section A, (installation) doesn't really apply to our situation at 525 W. Buffalo Street, since the previous owner already upgraded to copper from the house to the curb box. 5) C nnfirsion re: Billing: (Equipment D 284 and 498). Aren't these the city's trucks to be used for repairs? Being billed for the use of the trucks implies, in our opinion, that the customer- is renting the trucks. 6) Concerns over measurement in Billing: Other. In Robert's conversation with Erik Whitney, a month or so ago, Erik concurred that that the Cost (1 sqr ft) is not necessarily an accurate measurement. Since this is so, how can the customer evaluate pricing? Until we receive accurate measurements, we don't feel comfortable paying this section of the bill. I I P a g e 7) Also in Billing (Other) a charge of SI105.30 is cited: Top Soil, but we didn't receive top soil. 8) Further in Billing (Other): there appears to be a discrepancy in the pricing for #2 Crushed Stone and Crusher Run, as one is typically priced more than the other, but in this case, the billing appears reversed (again, for a cost (I sqr ft) which is not an accurate measurement. At this time, we are not contesting the "Labor" portion of our billing. It is what it is. Next, we have strong relationships with contractors in our network. We would have loved the opportunity to have worked with them on lower pricing and /or talked with the City before the work began and the billing ensued. We'd feel that this would be fairer if even part of the work was on our land /property. We know that it is the city's "right of way," but we really were caught off guard by the work, are unclear as to much of the billing and surprised by a bill we didn't have time to plan for in these difficult economic times. We thank you for your attention to this matter and are wondering if you will either be able to adjust the bill with correct measurements for our evaluation and /or if you are willing to waive some of the costs associated with equipment, materials and "other." Again, thank you for hearing our appeal. Yours sincerely, Michelle Berry & Robert Lofthouse 525 W. Buffalo Street Ithaca; NY 14850 -4013 21 Page Account 1 -0154/ WATER AND SEWER DIVISION, DEPT. OF PUBLIC WORKS, ITHACA, N.Y Make check payable to City of Ithaca, Water and Sewer Fund; payable at the City Chamberlain's Office, 108 E. Green St., Ithaca, N.Y. This bill is payable within 30 days. Default of payment may cause service to be discontinued. Bills remaining unpaid constitute a lien on the property served and will be collected in the tax levy for the next fiscal year in the same manner and subject to the same oenaities as other city taxes. Robert W. Lofthouse 525 West Buffalo Street Ithaca, New York 14850 REVISED: _r_ r DATE: 31- Dec -09 W.O. NO. A11261 LOCATED AT: 525 West Buffalo Street WORK DESCRIPTION: Repair service leak 10/20 + 10/21/09 KINDLY RETURN THIS BILL FOR RECEIPT LABOR: Hrs Rate Total Hrs Rate Total Reg Reg Reg OT OT OT 4 19.666 $78.66 0 29.499 $0.00 4 19.048 $76.19 0 28.572 $0.00 4 25.378 $101.51 0 38.067 $0.00 4 18.412 $73.65 0 27.618 $0.00 $330.01 $0.00 EQUIPMENT: ID Equipment 284 498 i 1 Ton Dump Truck 1 Ton Pickup Total: $330.01 +25% overhead: $82.50 Total Labor: $412.51 Rate Hrs 20.25 4 16.20 4 MATERIALS: Decription QTY Cost 3/4" Mueller Comp, 1- H15008 1 $23.34 3/4" MUELLER Comp. X Comp, 1- 825209 1 $27.24 3/4" 3 -K1000 (60 & 100 ft Rolls) 26 $43.37 54" 94E Box CURB BOXES, 22 -100 1 $24.60 $118.55 OTHER: Total $81.00 $64.80 $145.80 Total Equip. $145.80 (J Assistant 5uperinte cent Depar Rient or r�uUUc Warks, vv If S Total Other: $814.05 Amount Due: $1,490.91 I I Warning:bills remaining unpaid after 30 days shall accrue a late penalty at the rate of twelve percent per annum from the date of the bill, or $3.00 per month, whichever is greater, pursuant to board of public works regualtions and common council resolution. STATEMENT NO: 18144 Page 1 of 1 / Lo Total Materials: $918.55 o-n Desg iption Area Cost(1sgrft) Total #2 8tone 9 11.75 $105.75 C'Z') cx-* -u Crusher Run 18 14 $252.00 Stock It 1.5 102 $153.00 Street Patch 36 5.5 $198.00 Top Soil 5.4 19.5 $105.30 r $814.05 Assistant 5uperinte cent Depar Rient or r�uUUc Warks, vv If S Total Other: $814.05 Amount Due: $1,490.91 I I Warning:bills remaining unpaid after 30 days shall accrue a late penalty at the rate of twelve percent per annum from the date of the bill, or $3.00 per month, whichever is greater, pursuant to board of public works regualtions and common council resolution. STATEMENT NO: 18144 Page 1 of 1 C dapter. 348. VVA7 -Ft AND SEWERS ARTICLE II Water § 348 -14. Water mains. Except where water mains cross bridges and except when variations are specifically approved by the Board, all water mains connecting with the city water system must be cast -iron or ductile iron. The joints may be bell- and - spigot or mechanical joint or Tyton or an approved equal. All pipe and joints must meet the applicable specifications of the American Water Works Association. All plans and specifications for water mains must be approved by the Board of Public Works and installed under the supervision and inspection of the Department of Public Works. § 348 -15. Cross - connections. A. No person, firm or corporation shall install or permit to be installed any cross - connection, whether permanent or temporary, between the city water system and any other source or supply of water. B. Upon discovery of a violation of this rule by any person, firm or corporation, the city water service to such person, firm or corporation shall forthwith be disconnected and remain disconnected until this rule is complied with. § 348 -16. Supplying others. No owner or tenant of any premises supplied with water from the city mains shall be permitted to furnish water to other consumers, and no multiple- consumer service shall be permitted in the same premises except as provided in § 348 -3. § 348 -17. General installation and maintenance rules for service pipes. A. The installation of all service pipes between the water main and the curb box shall be at the expense of the owner of the premises served; except that, when a service pipe of Type K soft copper or other such material as may hereafter be approved as permanent shall have been installed at the expense of the owner, such installation between the main and the curb box shall be considered to be a part of the city water system and shall be so maintained. In the event, however, that larger or different service is requested by the owner or required by reason of the use of the property served, such larger or different service shall be installed at the expense of the owner. B. All installation of service pipes between the main and the curb box in the city shall be made only by the Water and Sewer Division of the'Department of Public Works. C. All abandoned service pipes shall be shut off at the main at the expense of the owner. All installations between the h box d the ter t be m d-e bpi a du+lt/ licenseri nil ImhPr D. n .�_i_ .,��r mile U. NII If ISIdIIdUUi IJ UCIVVCCI I the curb uvn and u+c Imeic+ must .�c iii u�.. y y w r,w or by a homeowner working on his /her own single - family residence. WORK ORDER 1-1( CITY OF ITHACA D-TE.PARTMENT OF WATE.R AND, SE WEER Workman Date 20 Name and Location Charge To Description of Work 44 -r"- DATE CHARGED ACCOUNT NOT JOB 1\10. j ZUED BY DATE LABOR, MATERIALS AND EQUIPMENT AMOUNT % z I (1b, I Ll O"Ap Vv V�l DATE CHARGED CHARGED BY ORDER, NO. 1 A 1.1261 - USE REVERSE SIDE, IF NECESSARY % - f WOM"Is COPY v f r` { 4 L/ C,�-� wSdS jgVA , / 10-20 CIFY OF (THACA WAIFER AND SEWER DI`E'ISION WORK ORDER INN- ORMATIOIN ��!, r/' �1C WOID: A11261 LOCATION: 525 WEST BUFFALO DESCRIPTION: REPAIR SERVICE LEAK (112" LEAD) WO DATE: 10/19/2009 COMPLETE: 2009 ACCT NO: F8342 ACCT NAME: WATERGEN CID INV NO: PO #: WORK DONE BY: LAUPER Labor: Employee Equipment Rate Hrs Total 284 Total Rate Hrs Total Rate Hrs 16.20 Reg Reg Reg OT OT OT DORT 12.369 4 $49,48 18.553 0 0 HAUS 11.98 4 $47.92 17.97 0 0 LAUPER 15.961 4 $63.84 23.941 0 0 VAOW 11.58 4 $46.32 17.37 0 0 $207.56 $0.00 Total: $207.56 _ +41% overhead: $85.10 Total Labor: $292.66 Equipment: ID Equipment Rate Hrs Total 284 1 Ton Dump Truck 20.25 4 $81.00 498 1 Ton Pickup 16.20 4 $64.80 $145.80 Total Equip.: $145.80 Viaterials: Description QTY Cost 3/4" Mueller Comp, 1- H15008 1 $19.45 3/4" MUELLER Comp. X Comp, 1- 1 $22.70 B25209 3/4" 3 -K1000 (60 & 100 ft Rolls) 26 $36.14 54"94E Box CURB BOXES, 22 -100 1 $20.50 ather $98.79 Total Materials: $98.79 Description Area Cost(lsgr ft) Total #2 Stone 9 1,1.75 $105.75 Crusher Run 18 14 $252.00 Stock It 1.5 102 $153.00 Street Patch 36 5.5 $198.00 Top Soil 5.4 19.5 $105.30 ,PC) 1 '-f. V J Total Other: $814.05 Grand Total: $1,351.30 .^...... o....... .®,.e..-...., nnnn. cn.. a.,..... o.... o... ............n.,,...�...,...., CITY OF ITHACA WATER AND SEVV -R DIVISION WORK ORDER INFORMATION WOID: A11261 N ACCT NO: F8341 LOCATION: 525 WEST BUFFALO NO CHARGE ACCT NAME: WATERGEN DESCRIPTION: REPAIR WATER LEAK NO CHARGE CP: VVO DATE: 10119/2009 1NV NO: COMPLETE: PO #: WORK DONE BY: LAUPER Labor: Employee Rate Hrs Total Rate Hrs Total Reg Reg Reg OT OT OT DORT 12.369 8 $98.95 18.553 0 0 HAUS 11.98 8 $95.84 17.97 1 17.97 LAUPER 15.961 8 $127.69 23.941 1 23.94 VAOW 11.58 8 $92.64 17.37 1 17.37 $415.12 $59.28 Total.- $474.40 +41% overhead: $194.50 Total Labor: $668.90 Equipment: ID Equipment Rate Hrs Total 246 5 yd Dump Truck 27.00 5 $135.00 464 Backhoe 40.50 5 $202.50 498 1 Ton Pickup 16.20 5 $81.00 $418.50 _ Total Equip.: $418.50 G $1,087.40 o.,_.._... �.._.._..,..._.._.._.,_.._.._.._.._......_.,_.._.._.. a..._... a .._.._.._.........,_.,_.._..n.. tilednesday, November 04, 2QQ9 A11261 N Page 1 of 1 VVO|D: COMPLETE: F2OO9 ACCT NAME: WATERGEN LOCATION: 525 WEST BUFFALO DESCRIPTION.- IREPAIR SERVICE VVODA7E: L 91 ACCTN{1 WORK DONE BY: ILAUPER -'--'—'-------'—'--------''----'-----'--'----'----''--''-''--- PmrtNumnber .'^.^'.^.^.^'.'^....^.^.^....~.~.^.^.^.''.....^.^'.~.^.^.^.^.^.'^.'^.'^....^.^.^.^.^.^�^ Quantity Unit Description Price Acct Total 1-1325209-034 1 ea 3/4" MUELLER Comp $2270 VV $22.70 X Comp, 1-1325209 1-H15008'034 1 ea 3/4" Mueller Comp, 1- $10.45 VV $19.45 H15OO8 22'100-54 1 ea 54^84E Box CURB $20.50 VV $20.50 BOXES, 22-100 3-K1000'034 26 ft 3/4"3'K1000 (60 &100 $1.38 VV $38.14 ft Rolls) Total For A11261 $98.79 ~''~^~^.^.^.^.^.''.^~ Acct Total ..................................... Tuesday, October 27.20O9 Page 1nf1 q ➢fm il�il ®ilgll>a 116113a 11 ®iiplt611 ®116111 @It ®111Q I1 Y31181 111111® 116i1I> dil® IliBll�limll® IIg111 ®ItifllRlllaallm+lr+•r••r•+�.•. r.+�.. �... �.. �... _. - - -- STATEMENT NO: 18144 Account F8342 WATER AND SEWER DIVISION, DEPT. OF PUBLIC WORKS, ITHACA, N.Y Make check payable to City of Ithaca, Water and Sewer Fund; payable at the City Chamberlain's Office, 1 D8 E. Green St., Ithaca, N.Y. This bill is payable within 30 days. Default of payment may cause service to be discontinued. Bills remaining unpaid constitute a lien on the property served and will be collected in the tax levy for the next fiscal year in the same manner and subject to the same penalties as other city taxes. REVISED: Robert W. Lofthouse DATE: 31- Dec -09 525 West Buffalo Street I W.O, NO. A11261 Ithaca, New York 14850 LOCATED AT: 525 West Buffalo Street WORK DESCRIPTION: Repair service leak 10/20 + 10/21/09 KINDLY RETURN THIS BILL FOR RECEIPT LABOR: Hrs Rate Total Hrs Rate Total Reg Reg Reg OT OT OT 4 19.666 $78.66 0 29.499 $0.00 4 19.048 $76.19 0 28.572 $0.00 4 25.378 $101.51 0 38.067 $0.00 4 18.412 $73.65 0 27.618 $0.00 3/4" MUELLER Comp. X Comp, 1- 1325209 1 $27.24 $330.01 3/4" 3 -K1000 (60 & 100 ft Rolls) 26 $0.00 Total: $330.01 +25% overhead: $82.50 Total Labor: $412.51 EQUIPMENT: ID Equipment Rate Hrs Total 284 1 Ton Dump Truck 20.25 4 $81.00 498 1 Ton Pickup 16.20 4 $64.80 $145.80 Total Equip.: $145.80 MATERIALS: Decription QTY Cost 3/4" Mueller Comp, 1- H15008 1 $23.34 3/4" MUELLER Comp. X Comp, 1- 1325209 1 $27.24 3/4" 3 -K1000 (60 & 100 ft Rolls) 26 $43.37 54" 94E Box CURB BOXES, 22 -100 1 $24.60 $118.55 Total Materials: $118.55 OTHER: Description Area Cost(1sgr ft) Total #2 Stone 17j 7445 9 11.75 $105.75 Crusher Run Tn5 18 14 $252.00 Stock It /n To S 1.5 102 $153.00 Street Patch « 50 t'f 36 5.5 $198.00 Top Soil /� T�7lS 5.4 19.5 t $105.30 $814.05 Total Other: $814.05 Amount Due: $1,490.91 Assistant Superintendent Department of Public Works, W / S Warning:bills remaining unpaid after 30 days shall accrue a late penalty at the rate of twelve percent per annum from the date of the bill, or $3.00 per month, whichever is greater, pursuant to board of public works regualtions and common council resolution. STATEMENT NO: 18144 Page 1 of 1 CITY OF ITHACA 108 E GREEN STREET ITHACA NY 14850 Bt11 to : LOFTI-IOUSE ROBERT W 525 W BUFFALO St ITHACA, NY 14550 Invoice Bate : 121311/2009 Invoice 9 : 0001 1552 Account # : 00004299 Due Date : Water & Sewer Division General Billing Information (607) 274 -6580 Information specific to bill (607) 274 -6596 Property : 525 Buffalo St W Invoice From: Water & Sewer DIvisioll Invoice Ref. STMT#15144 Entry Date Item Category Item I)eseription Qty Nrice 'Dotal 10/21/2009 LABOR (WATER) 1.00 $412,51 $412.51 10/21 /2009 EQUIPMENT(WATEf") 1.00 $145.80 $;145.80 10/21/2009 MATERIAL (WATER) 1,00 $119.55 $1 18.55 10/21/2009 OTHER (WATER) 1.00 $814.05 $814.05 Sub - Total: $1,490.91 Overhead: $0.00 Total: $1,490.91 REPAIR WATER SERVICE LEAK 10/20 -+ 10/21/09 - SIDE AT"1'ACHED STATRMI N 't' FOR BREAKDOWN OF CHARGES BILLS NOT PAID WITI IIN 30 DAPS ACCRUF A LATE: PAYMENT PENALTY AT THE RATE OF TWELVE- PERCENT PER ANNUM OR £3.00 PER MONTI1, WI IICI EEVI-R IS GRt:ATER, PURSUANT TO CITY CODE. BILLS REMAINING UNPAID ON NOVEMBER I ST ARE ADD! D TO THE FIRSI INS'tALLM[: • r• • - • 'i • - • Water and Sewer has received written proposals from five (5) professional engineering firms for a potable water tank interior and exterior improvement project. The work involves design and bid services for the Maple Avenue, Oakwood Lane, and Cornell Street Water Tanks to repaint, make structural improvements, replace cathodic protection components, and to bring each facility up to code. Consultants were asked to provide pricing, references, and qualifications for the creation of bid packaging necessary to arrange for contract work. Firms based their proposals on tank inspection services that were provided by Tank Industries Consultants during the summer and fall of 2009. Reports indicated that each tank would require interior and exterior repainting, cathodic protection, infrastructure improvements and extensive roof renovation and replacement. The entire project cost of $350,000 including design, bid, and construction has been budgeted under Capital Project #513. A review of the attached spreadsheet shows the proposal summary from competing firms including Stearns & Wheler, MRB, Hunt Engineers, TG Miller, and Tank Industries Consultants. Companies were evaluated for qualification, references, general experience, and cost. Each firm met all of the requirements identified within the original Request for Proposal however, from a cost perspective, Stearns and Wheler (S &W), Tank Industries Consultants (TIC), and TG Miller was within our estimated budget range. While TIC and S &W exceeded in resources and expertise, our preference for selection lies with TG Miller. They are a local firm, have experience with our water system, have recently completed a similar project for Bolton Point, are familiar with our staff, and we are intimately familiar with the professionals who will be doing the work. At this time, Water & Sewer staff recommends that contract services for design and bid preparation packaging be awarded to TG Miller Engineers for the sum of $34,000 plus a not to exceed cost of $1,500 for reimbursable expenses. Should you have any questions, please do not hesitate to contact me. Respectfully submitted, Scott D. Gibson Environmental Engineer /Project Manager Mon City of Ithaca Division of Water & Sewer, DPW 510 First Street Ithaca, New York 14850 Phone (607) 272-1717 Fax (607) 277-5028 Kill I I M December 2009 Page 5 REVABILITATION Preparation of Plans, ,specs, and Bid Documentation � 1 1 1 f � • 1 !' ' • 1 1 1 111 MKIN t-ok IM 1 1 December 23, 2009 The City of Ithaca, Ithaca, New York (hereinafter referred to as "City ") is soliciting sealed written proposals from qualified engineering firms for the preparation of bid documents for construction services for a potable water tank interior and exterior improvement project. The work will involve design and bid services for one (1) bolted steel and two (2) welded steel potable water tanks. Proposals shall be based on technical reports previously prepared by Tank Industry Consultants (TIC) during internal and external tank evaluations which occurred between August 24 and 26, 2009. Scanned copies of these documents will be provided in PDF format upon request. Recommendations for renovation by the company include, but are not limited to, necessary cleaning and repainting, OSHA and AWWA improvements, cathodic protection replacement, and structural repairs. This Request for Proposal (hereinafter referred to as "RFP ") does not constitute a bid or contract for services. All responses shall be taken under advisement by the City and the information will be used to determine if it is in the best interests of the City to enter into a contract with the proposing engineering firm. Any and all questions shall be directed to: Erik Whitney, P.E., Asst. Supt. DPW, Water & Sewer Division or, SCntt (',;kcnn Rn- uirnnmentnl Rna;nePr T)PW Wntar 97 Cawer T)iukinn at 607 -272 -1 717 Description of 'Tank rehabilitation Services A. Interior Design, Specification and rid Document Preparation 1. Provide design services and bid preparation for the necessary repairs, resurfacing, and cleaning of all interior surfaces as recommended by TIC. Work shall include but not be limited to, roof structural member replacement, blast cleaning of flooring, roofing, tank shell, and internal appurtenances, pit welding and filling, and pipework. 2. The proposal shall include provisions for the preparation of an alternate design specification for the complete roof replacement of each tank. 3. Provide design services and bid preparation for the coating of all interior metallic surfaces with a painting system complying with the recommendations of TIC. 4. Particular consideration shall be made with regard to laboratory testing results provided within TIC reports and by independent evaluations made by the City of Ithaca in 2007 as they pertain to potential hazardous chemical concentrations found in older tank coatings. This information must be used to determine whether additional professional cleaning, removal, handling, transportation, and disposal services may be required when conducting the work. tr ..�.• r :�.. � _. i t � : fly •c. r_ 1. Cathodic protection systems and their corresponding infrastructure at each location are no longer operative. Each tank had been formerly fitted with segmented wire suspension anodes which historically failed due to icing after several winter seasons. When considering the design and specification of a new cathodic protection system, care should be taken to ensure that the technology is resistant to the seasonal weather fluctuations typically found in the Northeast. Special consideration should be given to the existing capacity and performance of each tank as well as an understanding of the total submerged surface area, coating efficiency and current density, corrosion history, and water chemistry to ensure that the correct protective current will be achieved. 2. Each site's existing infrastructure shall be evaluated to identify the appropriate location for all instrumentation, controls, wiring, and placement of anodes and reference electrode. 3. Provide design services and bid preparation to specify an appropriate cathodic protection system. 4. The minimum anode design life shall be twenty (20) years. Page 7 5. The design shall ensure that all hardware, wiring, permanent reference electrode and anything else that has the potential to make contact with water is encapsulated to prevent water migration. 6. The design shall ensure that the anode and reference electrode lead wire pressure entrance fittings shall be manufactured to prevent leakage through the fitting and to prevent water migration through the wire insulation. C. Exterior Design, Specification, and Did Document Preparation 1. Provide design services and bid preparation for the necessary repairs, resurfacing, and cleaning of all exterior surfaces as recommended by TIC. Work will include but shall not be limited to, removal of unused brackets, relocation of existing electrical infrastructure, removal of existing cathodic protection systems, repairs to the existing entrance shell manhole, provisions for additional entrance shell manholes (where necessary), OSHA improvements for general access and safety, hatch replacement and or improvements, and other recommended AWWA practices. 2. Coating adhesion appears to be adequate on each tank. As a result, TIC recommends several alternatives for rehabilitation. However, to achieve the maximum service life possible of the final coating system, the design should include a complete cleaning and repainting of the exterior surface. Spot cleaning and top coating will not be acceptable. 3. Provide design services and bid preparation for the coating of all exterior metallic surfaces with a painting system complying with the recommendations of TIC. 4. Particular consideration shall be made with regard to laboratory results provided within TIC reports and by independent evaluations made by the City of Ithaca in 2007 as they pertain to potential hazardous chemical concentrations found in older tank coatings. This information must be used to determine whether additional professional cleaning, removal, handling, transportation, and disposal services may be required when conducting the work. 1. Foundation landscaping, re- grading and contouring as recommended by TIC shall be coordinated with, and performed by City staff. 2. Provisions shall be included within design specifications for the restoration of any paving, curbing, sidewalks, fences, sod, or other surfaces and structures that are anticipated to be disturbed by the contractor's work. 3. Site security improvements as recommended by TIC will be the responsibility of the Owner. 4. Provide design services for the cleaning of each tank concrete foundation. Provide design services for the repair of any unsound concrete and grout for each tank foundation. b. Provide design services for the application of an adequate concrete sealant for each tank location. 7. Valve Vaults - TIC provides several recommendations for valve vault improvements. Items that are expected for inclusion with the RFP are: Improvements for OSHA safety compliance standards such as access ladder modifications and electrical modifications. In addition, a provision should be made for interior and exterior concrete cleaning, repairs and sealing. Items that shall not be included in the project scope are: Cleaning and painting of pipes or freeze protection. 1. The Owner will be responsible for draining, disinfection, and refilling of each tank. 2. Any site excavation work required for this project such as trenching or re- contouring shall be the responsibility of the Owner. 3. Proposals shall include provisions for joint review meetings during the following stages of planning and design: a. Conceptual review b. Preliminary review c. 90% completion d. Final acceptance /review 4. This RFP is for design and bid package preparation services only. The City will manage the actual bid process. 5. The City anticipates a project bid for this RFP by March 2010 with project commencement in the spring. As such, proposals shall be received by this office no later than February 26, 2010. h, Any prnpn -,nk received M er the ahnve stated date will not he cnnsidered, It shall he the sole responsibility of the proposer to have the proposal delivered on or before the above stated time and date. If a proposal is sent by U.S. Mail, the proposer shall be responsible for its timely delivery. Proposals delayed by mail shall not be considered. 7. The City of Ithaca may engage in individual discussions with one or more offeror deemed fully qualified, responsible, and suitable on the basis of initial response and professional competence, and those who provide a cost structure that falls within a set Page 9 budget, to provide the required services. Repetitive informal interviews may also be conducted. Such offerors shall be encouraged to elaborate on their qualifications and performance data or staff expertise pertinent to the proposed project, as well as alternative concepts. At the discussion stage, the parties may discuss nonbinding estimates of total project costs, including, but not limited to life cycle costing. Price for services will also be evaluated. Proprietary information from competing offerors shall not be disclosed to the public or to competitors. At the conclusion of the discussion outlined in this paragraph above, on the basis of evaluation factors published in this Request for Proposals and all information developed in the selection process to this point, the City of Ithaca shall select in the order of preference one offeror whose professional qualifications and proposed services are deemed most meritorious. If a contract, satisfactory and advantageous to the City of Ithaca can be negotiated at a price considered fair, reasonable, and within budget, the award shall be made to that offeror. Otherwise, negotiations with the offeror ranked first shall be formally terminated and negotiations conducted with the offeror ranked second, and so on until such a contract can be negotiated at a fair and reasonable price. Should the City of Ithaca determine at its sole discretion that only one offeror meets the conditions noted above, a contract may be negotiated and awarded to that offeror directly. It is the City's intent to award this project to the most qualified and reasonably priced offeror by March 15, 2010. Page 10 I1. 'Tank Specifications :r •r r r•r` i ID Year Diameter Height Overflow El Base El Capacity Const. (ft) (ft) ($) ($) (gal) Maple Avenue* 1911 54.50 32.00 956 924 615 000 ' Cornell Street 1937 76.00 29.42 813 784 1,000,000 Oakwood 1936 66.25 29.00 813 783 750,000 Lane C. Original Drawings, Specifications, and available Laboratory Data Available Drawing and Specifications Original drawings of each tank are available for review by contacting the City of Ithaca DPW Water & Sewer Division office at 607- 272 -1717. A full set of Cornell Street tank drawings are on file along with a partial set for the Oakwood Lane tank. Both tanks are of sister co11s t1 U%,L1ll11. L11111teU 1111V1111at1o11 of the 1Vl4ple Avenue tank is also on record. Interior Tank Painted Surface Data Records indicate that the last full scale interior painting service on the three tanks occurred between the late 1980's and early 1990's. As such lead is not anticipated to be a problem. In addition, lead testing during TIC inspection service work in August 2009 proved negative. Exterior Tank Painted Surface Data Page 11 g C. Original Drawings, Specifications, and available Laboratory Data Available Drawing and Specifications Original drawings of each tank are available for review by contacting the City of Ithaca DPW Water & Sewer Division office at 607- 272 -1717. A full set of Cornell Street tank drawings are on file along with a partial set for the Oakwood Lane tank. Both tanks are of sister co11s t1 U%,L1ll11. L11111teU 1111V1111at1o11 of the 1Vl4ple Avenue tank is also on record. Interior Tank Painted Surface Data Records indicate that the last full scale interior painting service on the three tanks occurred between the late 1980's and early 1990's. As such lead is not anticipated to be a problem. In addition, lead testing during TIC inspection service work in August 2009 proved negative. Exterior Tank Painted Surface Data Page 11 Existing exterior paint on all three tanks has been sampled, tested, and analyzed for hazardous compounds. Results from two separate and independent evaluations are provided for the purposes of this RFP. The first includes samples collected for the City of Ithaca in 2007 which are tabulated below. Original copies of these laboratory reports are also available at the City of Ithaca DPW Water & Sewer Division office. Water Storage 'Tank Paint Lead Testing Results *Assumed negligible for interior * *Results Provided by Microbac NY- Cortland Office, May 21, 2007, Using Method SW- 846 -6010B TIC conducted a series of chemical analyses during its inspection visit in August 2009. Results from this study are located within individual inspection reports and suggest potential lead and chromium problems for both the Cornell Street and Oakwood Lane tanks. Although concentrations differ with that of the City of Ithaca series, several variables could account for the discrepancy. As such, consideration for cleaning and removal of coatings at these locations should plan for worst case removal options. A. Cover Letter of Introduction - signed by a principal of the respondent's engineering firm indicating, statement of interest, location of the principle office, form of the organization (partnership, corporation, etc), other names under which the firm(s) has operated, the nature of the business and services provided, primary contact information including name, address, phone number, fax number, and e -mail address, B. Excej2tions - Include in the letter any exceptions (with reasons) taken to RFP statements, language and /or for clarification in meaning or intent which may be construed as assumed or contradictory to expectations, (reference the section and paragraph number), ii if �uaiii%atioij — Tie names, persons, an respoiSbteS of rpesoiueStat t d iiiii i participating in this project, including resumes. Also include in your statement, a description of previous experience and competence with similar projects dating to at least five years prior. Engineering services shall be provided only by organizations or individuals who are properly qualified to do such work. Evidence of recent and past water tank rehabilitation, demolition, and construction projects shall be submitted with the quotation. It is the intent of the Owner to award this contract to one Engineer. Therefore, no sub - consulting of this work shall be permitted, Page 12 Results % Sample I.D. 'Tank Surface* Paint Color Lead * Green w /dk. MA -T -P -1 Maple Ave Exterior 0.014% Red primer Green w /dk. CS -T -P -1 Cornell St. Exterior 0.013% Red Primer Green w /dk. OL -T -P -1 Oakwood Lane Exterior 0.21% Red Primer *Assumed negligible for interior * *Results Provided by Microbac NY- Cortland Office, May 21, 2007, Using Method SW- 846 -6010B TIC conducted a series of chemical analyses during its inspection visit in August 2009. Results from this study are located within individual inspection reports and suggest potential lead and chromium problems for both the Cornell Street and Oakwood Lane tanks. Although concentrations differ with that of the City of Ithaca series, several variables could account for the discrepancy. As such, consideration for cleaning and removal of coatings at these locations should plan for worst case removal options. A. Cover Letter of Introduction - signed by a principal of the respondent's engineering firm indicating, statement of interest, location of the principle office, form of the organization (partnership, corporation, etc), other names under which the firm(s) has operated, the nature of the business and services provided, primary contact information including name, address, phone number, fax number, and e -mail address, B. Excej2tions - Include in the letter any exceptions (with reasons) taken to RFP statements, language and /or for clarification in meaning or intent which may be construed as assumed or contradictory to expectations, (reference the section and paragraph number), ii if �uaiii%atioij — Tie names, persons, an respoiSbteS of rpesoiueStat t d iiiii i participating in this project, including resumes. Also include in your statement, a description of previous experience and competence with similar projects dating to at least five years prior. Engineering services shall be provided only by organizations or individuals who are properly qualified to do such work. Evidence of recent and past water tank rehabilitation, demolition, and construction projects shall be submitted with the quotation. It is the intent of the Owner to award this contract to one Engineer. Therefore, no sub - consulting of this work shall be permitted, Page 12 D. Costs - The firm shall include costs for engineering design and bid package preparation and include all administration, travel expenses, anticipated meetings and site visits, mailings, duplicates, contingencies, etc. E. References — Provide at least three contacts for similar projects in which your firm was the primary contract, F. Schedule — Provide a preliminary schedule of completion, with milestones as outlined in Section 1 of this RFP, G. Other — Provide any additional relevant information that you feel would be helpful in the City's review of your proposal. H. Due Date — Proposals shall be received by mail or in person at the City of Ithaca Water & Sewer Office, 510 First Street, Ithaca, New York 14850, no later than the close of business clay on February 26, 2010. Page 13 W Ob CD 0 U) C cu (3) 0) f Q) Q) LLJ / / /2» \ C) E E 2 / / 0 u ® m Z : Cn: z q a X 0 -0 ± /ƒ \\ C C 0) 0 U) -"e E CL U-) o < 40- cD LL X (D (Al 0 C:) 0 C) C 0 0 0 C) C) CD C) CD LL 0 N 0 co L6 06 ce) 00 co 2 CY) .2 cn n (n 0 a 0 co co C) U) (n (n U) (D (n m -19 0 0 Z 0)0- C: z LU / / (D / IL(D \/k r 2 2 U) W a) U) (D U) 0) (n 0) 0 0 uj x a 0 m a n U U U (n Z5 cu cn CO m c 0 _0 c E cz U) cn 0 C: 06 P cu LU a) m 3 C/) @ 1: March 3. 2010 Kathrin D. Gehring Department of Public Works City of Ithaca Ithaca, NY 14850 Dear Ms. Gehring: We have a recent development in our family which means we all need to travel three hours this evening to assist my mother on the eve of her lumpectomy surgery. If we can be moved up in the agenda, that would be great. If not, we'll play it by ear. Tonight, my spouse Robert, who is an engineer and a professor of engineering, will mostly cover issues related to billing, price evaluation and concerns about material costs and their measurement. As a former Aiderperson and a business owner who specializes in communications and customer service, I'll focus briefly on process, protocol and the right of owner's and /or occupants to receive timely information on required repairs and upgrades. Most likely, when we present before the Board, we will outline concerns and questions in the following manner: 1) Concern over the lack of prior notification of the city - discovered "service leak." This resulted in the October 20/21 repair work as noted on the 31- Dec -09 bill. 2) Referencing the code: 348 -17, section E: "whenever leaks in the service pipes at any point between the main and the meter, they must be repaired immediately by the owner..." Clearly, we didn't have the chance to respond and /or redness the situation on our own terms, or at the very least, engage in a collaborative conversation with the City prior to the execution of the work. 3) Confusion regarding the code: 348 -17, section E outlines that the owner has 15 days to repair a leak; 348 -17 F says that the Board has the right to not notify the owner. This clearly protects the City, but how does it protect the constituent? 4) Application of the code 348 -17, Section A, (installation) doesn't really apply to our situation at 525 W. Buffalo Street, since the previous owner already upgraded to copper from the house to the curb box. 5) Confusion re: Billing: (Equipment D 284 and 498). Aren't these the city's trucks to be used for repairs? Being billed for the use of the trucks implies, in our opinion, that the customer is renting the trucks. 6) Concerns over measurement in Billing: Other. In Robert's conversation with Erik Whitney, a month or so ago, Erik concurred that that the Cost (1 sqr ft) is not necessarily an accurate measurement. Since this is so, how can the customer evaluate pricing? Until we receive accurate measurements, we don't feel comfortable paying this section of the bill. 11Page WORK ORDER CITY OF T TH C Workman Date % i / 20 Name and Location / ;'t, Charge To Description E' of Work /- -7`-f �= fi\- L J )/ltd US[, KtVtKJt JIVt, It NtC-LJJHKT . ACC3-7- JOB NO. 1 SUED BY s DATE LABOR, IJ� AND fG�UIPMENT AMOUNT f.ATERIALS P((!� LIU / }^ - Ll ^7 ID �JI;ZOL r l 2 r k 3� / oV' �yilJ�. DATE CHARGED CHARGED BY WORK NO. 1126 1 US[, KtVtKJt JIVt, It NtC-LJJHKT CITY OF ETHACA WATER AND SEVVER DIVISION WORK ORDER INFORMATION WOID: A11261 LOCATION: 525 WEST BUFFALO DESCRIPTION: REPAIR SERVICE LEAK (112" LEAD) WO DATE. 1011912009 COMPLETE: 2009 ACCT N0: F8342 ACCT NAME: WATERGEN OR INV NO: PO #: WORK DONE BY: LAUPER Labor: Employee Rate 12.369 4 $49.48 18.553 Total Hrs Total Rate Hrs Reg Reg Reg OT OT OT DORT 12.369 4 $49.48 18.553 0 0 HAUS 11.98 4 $47.92 17.97 0 0 LAUPER 15.961 4 $63.84 23.941 0 0 VAOW 11.58 4 $46.32 17.37 0 0 i $207.56 ie:�rlav�January 05. 2014 ._.. a...... m... $0.00 Total: $207.56 +41% overhead: $85.10 Total Labor: $292.66 Equipment: ID Equipment Rate Hrs Total 284 1 Ton Dump Truck 20.25 4 $81.00 498 1 Ton Pickup 16.20 4 $64.80 $145.80 Total Equip.: $145.80 Tiaterials: Description QTY Cost 3/4" Mueller Comp, 1- H15008 1 $19.45 3/4" MUELLER Comp. X Comp, 1- 1 $22.70 B25209 3/4" 3 -K1000 (60 & 100 ft Rolls) 26 $36.14 54"94E Box CURB BOXES, 22 -100 1 $20.50 $98.79 Total Materials: $98.79 )tiler: Description Area Cost(lsgr ft) Total #2 Stone 9 11.75 $105.75 Crusher Run 18 14 $252.00 Stock It 1.5 102 $153.00 Street Patch 36 5.5 $198,00 Top Soil 5.4 19.5 $105.30 $814.05 Total Other: $814.05 Grand Total: $1,351.30 i ie:�rlav�January 05. 2014 ._.. a...... m... q.. m.. A..._.. m... �... a.._.._. A11261... d..o... o... m.. d... �.. v.. m.. .e........o.........o..... ®.... Page 1 of 1 iAif�>811 is i1 ®IIDDII>DIA. 116311 ®110111181 116311 ®116111 ®1161661- 1 -11 ®11 mil® 116111 ®11�f16f11®alirf.w.. r.. r.. r..m.. STATEMENT NO: 18144 Account F8342 WATER AND SEWER DIVISION, DEPT. OF PUBLIC WORKS; ITHACA, N.Y Make check payable to City of Ithaca, Water and Sewer Fund; payable at the City Chamberlain's Office, 108 E. Green St., Ithaca, N.Y. This bill is payable within 30 days. Default of payment may cause service to be discontinued. Bills remaining unpaid constitute a lien on the property served and will be collected in the tax levy for the next fiscal year in the same manner and subject to the same penalties as other city taxes. REVISED: Robert W. Lofthouse DATE: 31- Dec -09 525 West Buffalo Street W.O. NO. All 1261 Ithaca, New York 14850 LOCATED AT: 525 West Buffalo Street WORK DESCRIPTION: Repair service leak 10/20 + 10/21/09 LABOR: KINDLY RETURN THIS BILL FOR RECEIPT. Hrs Rate Total Hrs Rate Total Reg Reg Reg OT OT OT 4 19.666 $78.66 0 29.499 $0.00 4 19.048 $76.19 0 28.572 $0.00 4 25.378 $101.51 0 38.067 $0.00 4 18.412 $7165 0 27.618 $0.00 $330.01 $0.00 Total: $330.01 +25% overhead: $82.50 Total Labor: EQUIPMENT: ID Equipment Rate Hrs Total 284 1 Ton Dump Truck 20.25 4 $81,00 498 1 Ton Pickup 16.20 4 $64.80 $145.80 MATERIALS: Decription QTY Cost 3/4" Mueller Comp, 1- H15008 1 $23.34 3/4" MUELLER Comp. X Comp, 1- 1325209 1 $27.24 3/4" 3 -K1000 (60 & 100 ft Rolls) 26 $43.37 54" 94E Box CURB BOXES, 22 -100 1 $24.60 $118.55 OTHER: Description Area Cost(lsgrft) Total #2 Stone itI TGnS 9 11.75 $105.75 Crusher Run /n fors 18 14 $252.00 Stock It in T0//`�1 5 1.5 102 $153.00 Street Patch lA S �f- 36 5.5 $198.00 Top Soil 1/7 -jT-o /'/S 5.4 19.5 $105.30 $814.05 Assistant Superintendent Department of Public Works, "W / S Total Equip. $412.51 $145.80 Total Materials: $118.55 Total Other: $814.05 F moun-77=.$1,4 90.91 Warning:bills remaining unpaid after 30 days shall accrue a late penalty at the rate of twelve percent per annum from the date of the bill, or $3,00 per month, whichever is greater, pursuant to board of public works regualtions and common council resolution. STATEMENT NO: 18144 Page 1 of 1 MEMM February 26, 2010 f � r • Mr. William J. Gray Superintendent of Public Works `City of Ithaca 108 East Green Street, 2nd floor Ithaca, New York 14850 Re: Invoices for snow removal on 115110 Dear Bill: Peter J. Miller 708 N. Cayuga Street Ithaca, NY 14850 I write this letter in furtherance of our conversation at your office on February 24th and enclose herewith copies of my unpaid invoice for $50.00 for snow removal and the invoice of my neighbor, Metta Winter, which she recently paid under protest. As we discussed on Wednesday, both Metta and I are very diligent in clearing our sidewalks whenever it snows and Metta also has on retainer a man who shovels her sidewalk whenever it is necessary. Although I do not have a specific recollection as to the events of January 5th, I am extremely conscientious in shoveling my sidewalk and it is inconceivable to me that either I or my upstairs tenants failed to shovel my sidewalk for more than a 24 hour period after the commencement of a snowfall either on January 5th or at any other time this winter. Also as I indicated to you, I was informed by the Bursar on the first floor of your building that at least six homeowners just on the west side of the 700 block of North Cayuga Street have been invoiced this winter for snow removal notwithstanding the fact that most if not all of these homeowners are also diligent in removing snow and ice from their respective sidewalks. As I mentioned to you on Wednesday, on several occasions in January I would either come out of my home in the morning or return to my home from work in the evening to find that some type of mechanized, wheeled vehicle had plowed the entire length of the west side of my block. At the time I assumed that this was being done by a good samaritan in the neighborhood. It didn't occur to me until I received the attached invoice that in fact a City employee had been periodically and unnecessarily plowing the entire length of sidewalk on my block. As I was shoveling my sidewalk and driveway this morning, this vehicle came down my sidewalk again, heading South. Most of the sidewalks on my block were already cleared, but the operator re -did the full length of west side sidewalks both on my block and the 600 block. It appears that he does the sidewalks while going from one City - maintained section of sidewalk to 2 another (i.e. — while traveling ZD between the two City parks near my home). City employees are welcome to re -do my sidewalk snow removal if they wish, but not at my expense. By this letter it is respectfully requested that the enclosed $50.00 invoice addressed to me be canceled and that Ms. Winter's recently -made $50.00 payment be credited back to her account. Please let me know if you require anything further. Thank you for your assistance with this matter _Sincerely, Miller PJM1vf Enc. cc: Ms. Metta Winter (By Hand) CITY OF ITHACA 108 E GREEN STREET ITHACA NY 14850 r PETER MILLER 708 N CAYUGA St ITHACA, NY 14850 Property : 708 Cayuga St N Invoice From: Streets & Facilities Entry Date Item Category 01/05/2010 LABOR Invoice Date : 01/22/2010 Invoice # : 00011842 Account #: 00004377 Due Date: 03/01/2010 Streets chi Facilities Division General Billing Information (607) 274 -6580 Information specific to bill (607) 272 -1718 Invoice Ref. CLEAN SIDEWALK Item Description Qty Price Total REMOVE SNOW AND OR ICE 1.00 $50.00 $50.00 FROM SIDEWALK Total: $50.00 Additional Description: REMOVE SNOW AND OR ICE FROM SIDEWALK BILLS NOT PAID WITHIN 30 DAYS ACCRUE A LATE PAYMENT PENALTY AT THE RATE OF TWELVE PERCENT PER ANNUM OR$3.00 PER MONTH, WHICHEVER IS GREATER, PURSUANT TO CITY CODE. BILLS REMAINING UNPAID ON NOVEMBER l ST ARE ADDED TO THE FIRST INSTALLMENT OF THE NEXT CITY TAX BILL INI Q AND COLLECTED AS A PART THEREOF. Make check payable to: A CITY OF ITHACA k�e CHAMBERLAIN'S OFFICE 108 E GREEN STREET ITHACA NY 14850 PETER MILLER 708 N CAYUGA St ITHACA, NY 14850 Return this portion with your payment Invoice Date : 01/22/2010 Invoice # : 00011842 Please Pay on or before $50.00 03/01/2010 Amount Paid INVO0011842 111N11 III 11 II 11111111111 VIII 111111111111111 11111 111111111 1111 Dwtwwwjw�� I08 E GREEN STREET ITHACA NY 14850 Bill to : METTA WINTER 704-06 N CAYUGA St ITHACA, NY 14850 Invoice Date . 01/22/2010 Invoice 9 : 00011841 Account 4 00000525 Due Date 03/01/2010 Streets & Facilities Division General Billing Information (607) 274-6580 Information specific to bill (607) 272-1718 Total: $50.00 Additional Description: REMOVE SNOW AND OR ICE FROM SIDEWALK BILLS NOT PAID WITHIN 30 DAYS ACCRUE A LATE PAYMENT PENALTY AT THE RATE OF TWELVE PERCENT PER ANTNU'1\/I OR$3.00 PER MONTH, WHICHEVER IS GREATER, PURSUANT TO CITY CODE. BILLS REMAINING UNPAID ON NOVEMBER 1ST ARE ADDED TO THE FIRST INSTALLMENT OF THE NEXT CITY TAX BILLING AND COLLECTED AS A PART THEREOF. Qfil-M7 -RPMM7Ckl Tnwn;op -Drnfpot' 704-706 NTI QAXT11c'n of Staff recom.—mendation: S.A- 1"%;;Wall.,- appears to be clearma up before the crew cleared 4, 'IRlecommend Are inia the cl-aqyp U PP - - I --, Qnr)w R,-mn-,7nl Tnun;(-,n Pro t 70R -NJ Cnv icR !qt Staff reco-mmendation: The before picture shows iust hard packed snow w-th no indiontinnq that there was any at.1--e-n-iDt to remove the snow. Recommend uD-holdina the. charge. Ithaca. Climate Summary 1 1 January 2010 http://www.nrcc.cornell.edu/climate/ithaca/moncrt-ol-lo.htmi 1 of 2 3/4/2010 2: 10 PM Departure Max Min Avg from Snow Day Temp Temp Temp Normal HDD CDD ' Precipitation Snowfall Depth 1 31 25 28 4 37 0 0.22 2.5 4 2 33 _14 14 24 0 41 0 0.18 4.5 8 3 10 12 -12 53 0 0.11 2.0 9 4 14 11 13 -11 52 0 0.06 1.2 8 5 17 -21 13 15 -9 50 0 0.03 1.1 9 6 16 19 -5 46 0 ., 0.05. 1.3 9 7 24 18 21 -2 44 0 0.01 0.1 8 8 28 19 24 1__ 41 0 0.05. 1.0 8 9 19 11 15 -8 50 0 0.14 5.1 - 13 10 15 4 10 -13 55 0 Trace 0.2 11 11 23 -3 10 -13 55 0 0.00. 0.0 9 12 30 -3 14 -9 51 0 0.10 1.9 11 13 21 18 20 -2 45 0 0.02. 0.7 9 14 35 -39 15 25 3 40 0 0.00 0.0 8 15 19 29 7 36 0 0.00 0.0 7 16 39 33 36 14 29 0 Trace 0.0 7 17 44 -38 19 32 10 33 0 0.00 0.0 7 18 22 30 8 35 0 0.36 .; 0.0 5 19 37 30 34 12 31 0 0.06 1.1 6 20 32 -32 27 30 8 35 0 0.07 0.9 6 21 14 23 1 42 0 0.00 0.0 6 22 31 7 19 -3 46 0 0.00 0.0 5 23 35 6 21 -1 44 0 0.00 0.0 4 24 37 19 28 6 37 0 0.00 0,0 3 25 54 33 44 22 21 0 0.28 0.0 0 26 54 26 40 18 25 0 0.85 0.0 0 27 34 27 31 9 34 0 0.00 0.0 0 28 33 24 29 7 36 0 0.00 0.0 0 29 35 8 22 0 43 0 0.01 0.1 Trace 30 _ 14 -- 1 - 7 -15 58 0 0.05 0.6 1 31 11 -6 3 -19 62 0 0.00 0.0 Trace Sums 924 475 - - 1307 0 2.65 24.3 1 of 2 3/4/2010 2: 10 PM http://gisweb.tompkins-co.org/gview/print/PRINT—MAP.ASP Ni.. W VATF-S ST 1,0 3 ft 10 'M CLtE Detail Planimehic and Storm Svstem - 31412010 77-7-7 7-771 Logt3nd f A� Border Ni.. W VATF-S ST 1,0 3 ft 10 'M ilk Commons Detail W TOMMONS ST mn Buildings g Park Names T, Properties lgg� Road Names -4� Street Number TOMPIONS Ni.. W VATF-S ST 1,0 3 ft 10 'M ilk Commons Detail mn Buildings Park Names Parts Properties Road Names Street Number TOMPIONS ■iii , timi, The geographic data represented has been developed from various public records and data sources. Users of this mapping application are hereby notified that the aforementioned public primary information sources should be consulted for verification of the information i 1 of 2 3/4/2010 1:47 PM P701002I.JPG 704 - 7�� k�wa,,;a, 07101/2010 Snow Event 1/5/10 Snow removed 1/7/10 r f v j wca.jru 07/01/2010 0 7101 /2 01 0 Snow removed 117/10 Snow Event 115/10 Dixon 20A Crescent Avenue Sausalito, . 94965 (415) 332-6303 March 16, 2010 Mr. Bill Gray City of Ithaca 108 E. Green St. Ithaca, NY 14850 Dear Mr. Gray, I am the owner of the property at 348 -350 Elmira Rd., (125.- 1 -3.3). I am also the owner of Quick Oil, LLC dba Mobil 1 Lube Express, the business that operates at that address. I am writing to respectfully dispute the $50 charge for snow plowing dated 2/2/10. Our business was open that day and we are well aware of our responsibility to plow our parking lot and to shovel the sidewalk in front of our property, which we did. Last year we received a similar bill which we paid, but should not have. Apparently someone from the City drives the local roads on New Year's Day, concludes most businesses are closed and have not done the shoveling as required, and then sends out a bill to all the property owners. While I applaud the City's ingenuity in generating revenues, we did shovel our side walk, as we were well aware of this tactic. For this reason I respectfully decline to pay this charge and the attendant late fee. Please rest assured that we will be sure to shovel our sidewalk on New Year's Day this coming year to avoid this charge, now that we are aware of this practice. ou, Dixon . Kuhn i 1 9 2010 office of the supt. and 108 E GREEN STREET ITHACA NY 14850 C N 11 r DIXON KUHN REVOC TRUST C/O DIXON S KUHN 20 A CRESCENT Ave SAUSALITO, CA 94965 Property : 348 -50 Elmira Rd Invoice From: Streets & Facilities Entry Date Item Category 01/02/2010 LABOR Invoice Date: 01/20/2010 Invoice # : 00011784 Account # : 00003471 Due Date : 02/22/2010 Streets & Facilities Division General Billing Information (607) 274 -6580 Information specific to bill (607) 272 -1718 Invoice Ref. CLEAN SIDEWALK Item Description Qty Price Total REMOVE SNOW AND OR ICE 1.00 $50.00 $50.00 FROM SIDEWALK Total: $50.00 Additional Description: REMOVE SNOW AND OR ICE FROM SIDEWALK BILLS NOT PAID WITHIN 30 DAYS ACCRUE A LATE PAYMENT PENALTY AT THE RATE OF TWELVE PERCENT PER ANNUM OR $3.00 PER MONTH, WHICHEVER IS GREATER, PURSUANT TO CITY CODE. BILLS REMAINING UNPAID ON NOVEMBER 1 ST ARE ADDED TO THE FIRST INSTALLMENT OF THE NEXT CITY TAX BILLING, AND COLLECTED AS A PART THEREOF. ICI Make check payable to : CITY OF ITHACA v' CHAMBERLAIN'S OFFICE 108 E GREEN STREET ITHACA NY 14850 DIXON KUHN REVOC TRUST C/O DIXON S KUHN 20 A CRESCENT Ave SAUSALITO, CA 94965 Return this portion with your payment 1 1 i. invoice # : 01/20/2010 OOOii784 Please Pay on or before $50.00 02/22/2010 Amount Paid INV000117M 00000000000000000117840000000000000400000001000000005000003 1 ♦ ♦. 108 E GREEN STREET ITHACA NY 14850 Billing Information (607) 274 -6580 Service Calls - Days (607) 272 -1717 Service Calls - Nights (607) 273 -4680 DIXON KUHN REVOC TRUST C/O DIXON S KUHN 20 A CRESCENT Ave SAUSALITO, CA 94965 ACCOUNT STATEMENT As of 3/10/2010 OFFICE HOURS Mon - Fri. 8:00am to 5 00pm. except Holidays Account No: 00003471 348 -50 Elmira Rd 125. -1 -3.3 Original Invoke Late Original Invoice Due Date Original Principal Penalty Current Balance 1/22/2010 2/22/2010 $50.00 $0.00 $50.00 3/10/2010 Account Balance: $3.00 $3.00 $53.00 Our records show invoices unpaid on the above account. Please make arrangements to pay this account at your earliest convenience. Copies of invoices are available by calling (607) 274 -6580. Invoices attached to a property remaining unpaid after December 1st will be added to next year's taxes. PLEASE RETURN THIS PORTION WITH PAYMENTS CITY OF ITHACA 108 E GREEN STREET ITHACA NY 14850 Billing Information (607) 274 -6580 Service Calls - Days (607) 272 -1717 Service Calls - Nights (607) 273 -4680 DIXON KUHN REVOC TRUST C/O DIXON S KUHN 20 A CRESCENT Ave SAUSALITO, CA 94965 As of 3/10/2010 Account No: 00003471 Total Due: $53.00 943895 SD-- Tnvniri? Pnntpq- QAR-'!�;() -Rd etaff Comment: The beforepi S cture shows a snow covered sidewalk, but the drive -, av and nQrL-;na nl virl y%ji the k1l;jAina Alpar '. rmab Tbp pl;Mntp says A 5- ofsnour fell between 8:00 am Fridav and 8:00 am Sat with an additional 2" bar Sun -nt. 8;010 am.. There I I TTIAC enough qn - r fhnf r;f XT 1- 19711 O-atlll- If% n" Q13"AINT fc) cippr C;fw q;A,-ii7qlL-q While k/fr Kuhhn may have —itially plowed the walk once, but it is ce—I'ainIv not bare nor had anv I material been spread to suppIv traction. Rer-01-11mend the charges be UD-held Ithaca Climate Summary 5AIg -5� I hill January 2010 http:// www. nrcc .comefl.edu/chmatelithaca/moncrt 01- l0.html Snowfall 2.5 4:5 2.0 1.2 1.3 0.1 1.0 5.1 0.2 0.0 1.9 0.7 0.0 0.0 0.0 0.0 0.0 1.1 0.9 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.6 0.0 243 �, I 4 8 9 8 9 9 8 8 13 11 9 11 9 8 7 7 7 5 6 6 6 5 4 3 0 0 0 0 Trace Trace I of 2 3/22/2010 7:32 PM Departure Max Min Avg from Day Temp Temp Temp Normal HDD, CDD Precipitate 1 31 25 28 4 37 0 0.22 2 33 14 24 0 41 0 0.18 3 14 10 12 -12 53 0 0.11 4 14 11 13 -11 52 0 0.06 5 17 13 15 -9 50 0 0.03 6 21 16 19 -5 46 0 0.05 7 24 18 21 -2 44 0 0.01 8 28 19 24 1 41 0 0.05 9 19 11 15 -8 50 0 0.14 10 15 4 10 -- -13 --- -- -- ----- 55 0 Trace 11 23 -3 10 -13 55 0 0,00 12 30 -3 14 -9 51 0 0.10 13 21 18 20 -2 451, 0 0.02 14 35 15 25 3 40 0 -1 0.00 15 39 19 29 7 36 0 0.00 16 39 33 36 14 29 0 Trace 17 44 19 32 10 33 0 0.00 18 38 22 30 8 35 0 0.36 19 37 30 34 12 31 0 0.06 20 32 27 30 8 35 0 0.07 21 32 14 23 1 42 0 0.00 22 31 7 19 -3 46 0 0.00 23 35 6 21 -1 44 0 0.00 24 37 -------- -1-9--- 28, 6 37 0 0.00 25 54 33 44 22 21 0 0.28 26 54 26 40 18 25 0 0.85 27 34 27 31 9 34 0 0.00 28 33 24 29 7 36 0 0.00 29 35 8 22 0 43 0 0.01 30 14 -1 7 -15 58 0 0.05 31 11 --6- 3111- --19- 0 0.00 Sums 924 475 -62- ---- 1307 0 2.65 Snowfall 2.5 4:5 2.0 1.2 1.3 0.1 1.0 5.1 0.2 0.0 1.9 0.7 0.0 0.0 0.0 0.0 0.0 1.1 0.9 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.6 0.0 243 �, I 4 8 9 8 9 9 8 8 13 11 9 11 9 8 7 7 7 5 6 6 6 5 4 3 0 0 0 0 Trace Trace I of 2 3/22/2010 7:32 PM ,54,5-350 EL Mik a Rd. CI- Y OF ITHACA — Superintendent of Public Works 108 East Green Street, Ithaca, N.Y. 14850 Phone: (607) 274 -6527 2010 -2011 CONTACT NAME NAME OF BUSINESS MAILING ADDRESS 5 P9 0 Fax 274 -6587 �� • . , IF 1* Fir ADDRESS: ,,.e ts '42 DATE OF ♦.• . • TYPE OF PERMIT REQUESTED: I MAR 1 1 2010 Mobile Vendors: A $100 security deposit refundable upon satisfactory site inspection a the end of tq�ffice of the contract term — Required for all vendors. Sups:. and Seasonal (April 1 - October 31) — Rate $400 hqL -- - 0 "'A-Annual (April to April ONLY) — Rate $500 ❑ Expansion sites may expand to 20'x 20' at the following rates upon approval from the Superintendent of Public Works: ❑ Seasonal (April 1- October 31) — Rate $800 ❑ Annual (April to April ONLY) — Rate $1,000 ❑ City funded project or 501(C)(3) Organizations $60 per month submission All fees are due with the l • application and all required documentation. Fees are non- refundable unless otherwise specified subject Mobile Vending agreements do not include vending at the special events. Permission to vend at these events is • approval by • g. organizer g • require a separate deposit). Event organizers are not obligated to accept your application should you choose to apply to vend at one of Chili Cook — Off — February 20, 2010 (if you are interested in vending during this event, for an additional fee, please contact the Downtown Ithaca Alliance at (607) 277 -8679) Ithaca Festival — June 3 -6, 2010 (if you are interested in vending during this event, for an additional fee, please contact the Ithaca Festival Office (607) 273 -3646 or visit their website at www.ithacafestival.org) Apple Harvest Festival — October 1 -3, 2010 (if you are interested in vending during this event, for an additional fee, please contact the Downtown Ithaca Alliance at (607) 277 - 8679.) _r. REQUESTED SITE LOCATION: i) P (Note: Site preference will be given to returning vendors, then on a first come basis. We suggest that you spend some time reviewing the vending sites before you select and commit to a site.) REQUESTED VENDING HOURS: START .66 - P.M. FINISH (Note: Vending hours are limited to 10 a.m. to 10 p.m. unless spec ermission has been granted by the Ag Superintendent of Public Works) USE OF TENT OR CANOPY PLANNED? ❑ YES V<O (Note: Use of tents and canopies may be subject to separate approval as well as utility clearance depending on proposed site. All approved tents and canopies need to be secured appropriately for inclement weather conditions.) USE OF VEHICLE NEEDED? Explain: ES ❑ NO HAVE YOU EVER BEEN CONVICTED OF A CRIME? ❑ YES Explain: M with the Mobile Vending application, and fees in order for application to be considered complete. Applications wili n• be • - • (Note: City staff will check off items as they are received) A copy of a New York Sales Tax Certificate (NYS Taxation & Finance Office (800) 225 -5829) www.tax.ny.us ❑ Insurance Certificate of Liability in the amount of $1,000,000 naming the City of Ithaca as an Additional Insured (Contact your local insurance company for more information) Proof of Workers' Compensation and Disability Coverage required by New York State. Please note the "ACCORD" form is no longer acceptable proof of workers' compensation coverage. Contact New York State Workers' Compensation at 1- 866 - 802 -3604 or visit their website at www.wcb. state. nus with questions; or -1 Completed NYS Workers' Compensation waiver if the applicant is not required to provide such coverage. Contact New York State Workers' Compensation at 1- 866 - 802 -3604 or visit their website at www.wcb.state.ny.us with questions. ❑ Health Department Certificate, if applicable (Tompkins County Department of Health (607) 274 -6688) ❑ List of items offered for sale along with their respective prices. This is considered part of the permit, if approved, for its duration. ❑ A copy of your cart specifications or a description and sketch of your site layout. ❑ A written description of your waste disposal plans for trash, water, grease, and other materials. City Staff will review description and modifications may be required before a contract will be issued. ❑ Proof of 501(C)(3) Designation if applicable ❑ Copy of IFD permit for solid, liquid or gas fired cooking /heating appliances Rules of Operation: • Vending sites are 10' x 10' in size and vendors are required to keep all of their equipment within their assigned site. If requested as an "expansion" sites, the site may expand to 20'x 20' in size for an increased fee. • Vendors shall not block or inhibit pedestrian traffic or allow emergency vehicular traffic to be impeded because of vending operations. • Vending hours are from 10:00 am —10:00 pm unless the Superintendent of Public Works grants special permission for different hours. • VPnrlinn nartc mild ha attPnriari nt all timPc • Vendors found setting up in locations other than their assigned site will be subject to the revocation of their mobile vending permit without reimbursement of fee or security deposit. • Tents with two sides and canopies, if permitted, are allowed but must be secured appropriately for inclement weather conditions. • All carts, tents and canopies must be removed from the vending site at the close of business each day. • Food vendors must maintain the submitted food menu and prices throughout the permit period unless the Superintendent of Public Works grants special permission for a different menu and different prices. • Smoke and /or odors produced by the cooking of foods on a mobile vending cart must be vented, filtered or disposed of in a comparable manner so as to reasonably prevent the release of odor or particulate matter into the surrounding environment. • Vendors are responsible for trash and waste disposal. Vendors shall provide a container for trash and litter attached to their carts. Vendors shall be responsible for the removal of litter which results from their operation and trash placed in their containers. No dumping is allowed in City trash cans, grates, storm sewers, or other areas. • Vendors shall keep public spaces within a ten -foot radius of their cart clean and free from paper, peelings, oil and grease spills and refuse of any kind generated from the operation of their cart. • No music, amplified sound, or repetitive noise may be played by the vendor that can be heard outside of the vending site. • If the vending site remains vacant for three (3) consecutive weeks without permission from the Superintendent's Office, it will be considered abandoned and re- assigned and no fees will be refunded. • The City reserves the right to move vendors for necessary maintenance and repairs to City property. • The City does not provide water or electric service to mobile vendors. • All permit holders shall cooperate with City of Ithaca employees. • Applicant shall indemnify the City of Ithaca and hold it harmless with regard to any and all claims arising from the operation of the site by the vendor as herein contemplated and permitted. Fire Code Requirements: Requires a permit for the use of LPG under Chapter 181: Fire Prevention Code. This permit is available through the City of Ithaca Fire Department. Requirements for Propane Usage For Events on City of Ithaca Property - NYS Variance 2006 All propane piping and fittings shall be maintained in accordance with the Mechanical & Fuel Gas Code of New York State LPG tanks shall be located outside any tent or canopy. All propane tanks are required to be secured from tampering, damage or upset. All hoses and plumbing between the tank and appliance is protected from being damaged or disrupted and is not in the public way. Cooking and heating equipment shall not be located within 5 feet of LPG Tanks. Outdoor cooking that produces sparks or grease laden vapors shall not be performed within 5 feet from canopies used for cooking Minimum 1 fire extinguisher 10-B rated, K extinguisher for cooking with vegetable. oil Fire Treatment Certification or Label required (INFPA 701, ASTU E84, or CPA/ 844) for all tents, canopies, and membrane structures used for cooking with LPG. Ground covers under cooking equipment shall be fire resistant, or treated with a fire retardant. 8 feet shall separate cooking tents using LPG from other buildings 20 feet shall separate cooking tents using LPG from other non - cooking tents or membrane structures. Tents can be only grouped with maximum aggregate size of 400 square feet, with like uses. Non - cooking with non - cooking and cooking with cooking. 6 foot fire breaks between every 400 square feet of grouped tents. 14 foot fire lane shall be maintained. Security Deposit: A $100 refundable deposit is required for all vendors at the time of application for their mobile vending permit. All sites are subject to periodic review and the deposit will be refunded upon final site inspection by the Department of Public Works staff at the end of the agreement period. If grease or other stains are found at the vending site, the Department of Public Works staff shall make arrangements with the vendor for clean -up within a specified time period. If the site is not cleaned -up within that time period, the Department of Public Works will clean the site and a fee will be charged that will be subtracted from the security deposit. If additional costs are incurred, the vendor will be billed accordingly. Permit Revocation: The Superintendent may terminate this agreement at any time without cause, in which case the contractor shall be reimbursed on a prorated basis for the period of time that would be remaining on the agreement if the agreement were not terminated before expiration. The Superintendent may suspend or terminate this agreement at any time for cause, including but not limited to: 0 Violation of the Rules of Operation • Dumping in City trash cans, grates, storm sewers, or other areas • Fraud, misrepresentation or false statements in the permit application. • Fraud, misrepresentation or false statements made in connection with the selling of merchandise. • Violation of any ordinances, regulations or laws applicable to the holder of such a permit. • Conduct of the business permitted in an unlawful manner or in such a way as to constitute a menace to the health and safety of the public. If the agreement is suspended or terminated for cause, the agreement period shall end immediately, and no refunds will be issued. Notice of proposed suspension or revocation of an agreement for mobile vending shall be given in writing, setting forth specifically the grounds of the complaint. The vendor shall have a right to a hearing on the proposed revocation or suspension before the Board of Public Works no sooner than 10 days after requesting such a hearing. The Board of Public Works shall have the right to suspend, terminate or re- instate the agreement. Such decision shall become effective immediately. Any applicant whose permit is terminated under this regulation may not reapply for another agreement until the expiration of one year from the date of revocation. 1, the undersigned Applicant, have read and understand the Rules of Operation, Fire Code Regulations, and 9pecial Event criteria, and agree • abide F'.,: In addition, my signature on this aDDU'cation constitutes consent for the City of Ithaca to conduct a background � tf ♦ tea` Date Signature of Applicant: Fee of $ r paid on Waste Disposal Plan Approved by: (date) by cash or check # date) by cash or check # Approved by: Date: William J. Gray, P.E., Superintendent of Public Works Mobile Vending Agreement Issued on Date I • • Site Inspected by DPW Staff Person: Site Inspection - -1 Passed -i Failed Security Deposit of $100 refunded on By: Superintendent of Public Works Office (circle one) (circle one) on Date: Date: Date (Note: security deposit will only be refunded upon successful completion of site inspection by DPW staff. If site fails inspection, security deposit is forfeited to pay for cost of DPW to clean site) 06/09 Rev.: 02/10 I �r- I L - TO THE SUPERINTERDENT /f BOARD OF PUBLIC WORKS 108 E GREEN ST ITHACA NY 14850 SUB_ I WANNA SALE A HOT DOG IN A COLLAGE TOWN IN)M_ lw SOMEN Office of the Supt, and �A�iNa±�.rir?q I am woepa zegid . 1 just move from new York city to Ithaca. It is very hard to get a job around here. So, I want to sale a hot dog in a collage avenue. Which is a in front the Sheldon court. but there do not have a big space for walk after I put my hot dog trailer. Which is 10x6. So I want to buy a car parking space in front of the Sheldon court for a month or year. This only way I can sale the hot dog . please gave me a chance to sale the hot dog. �v\, to Ccrn.S V %cam` THANK YOU e K 0. { _'J o "c0 Woepa zegid 508 w Clinton street Ithaca new York 14850 Self phone ,(646)200- 2545 -,,C _ n `t http://gisweb.tompl<ins-co.org/gview/print/PRTNT—MAP.ASP t Legend I Border Hstoric F (not in district) I j Hstoric District Road Names Road Address Tans 0 The geographic data represented has been developed from various public records and data sources. Users of this mapping application are hereby notified that the aforementioned public primary information sources should be consulted for verification of the information contained on this website. While efforts have been made to use the most current and accurate data, Tompkins County assumes no legal responsibility for the information contained in this internet -based Geographic Information System. User assumes all risks and responsibility for determining whether this map is sufficientfor purposes intended. 1 of 1 3/18/2010 3:59 PM Zottl" Districts Buildings Park Names Parks ProMrties ssadS Waterway 0 The geographic data represented has been developed from various public records and data sources. Users of this mapping application are hereby notified that the aforementioned public primary information sources should be consulted for verification of the information contained on this website. While efforts have been made to use the most current and accurate data, Tompkins County assumes no legal responsibility for the information contained in this internet -based Geographic Information System. User assumes all risks and responsibility for determining whether this map is sufficientfor purposes intended. 1 of 1 3/18/2010 3:59 PM