HomeMy WebLinkAbout03-10-10 Board of Public Works Meeting Agendawi AN, I W,
A meeting of the Board of Public Works will be held on Wednesday, March 10, 2010, at
4:45 p.m. in Common Council Chambers - Third Floor, City Hall, 108 East Green
Street, Ithaca, New York.
2. Approval of Minutes:
2.1 February 10, 2010, Board • Public Works Regular Meeting Minutes - Resolution
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• Mayor's Communications
4.1 BPW Meeting Times
7. Water and Sewer
7.1 Water Plant Project Implementation — Resolution
7.2 Appeal of Water Service Repair for 525 West Buffalo Street — Discussion and
Possible Resolution (provided at the meeting)
7.2 Award of Pipe and Material Bids for Water & Sewer's 2010 projects —
Resolutions (Bids received on March 9, 2010)
9. Highways, Streets, and Sidewalks
9.1 Request for Sidewalk Variance for 211 Columbia Street — Discussion and
Resolution
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11. Creeks, Bridges, and Parks
11.1 Golf Course Rates— Resolution
Chemical application information has been requested.
12. Administration and Communications
12.1 Special Presentation by Public Arts Commission — 10 minutes Powerpoint
presentation and follow-up discussion
13. Reports
Council Liaison
BPW Liaisons to Other Committees (FYI — attached are minutes from the Parks
Commission meeting)
Superintendent and Staff
Ray Benjamin's Report
Erik Whitney's Report
Other Department Heads
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If you have a disability that will require special arrangements to be made in order for you to fully
participate in the meeting, please contact the City Clerk at 274 -6570 at least 48 hours before the
meeting.
Page 2
WHEREAS, the Board of Public Works passed a detailed resolution on July 8, 2009,
adopting the Rebuild Option and requesting Common Council to authorize funding as
needed to implement this project, and
WHEREAS, Common Council passed an equally detailed resolution on October 14,
2009, adopting the Rebuild Option, which recognized the responsibility of the Board of
Public Works for the improvement of the City's water system and conditioned its
adoption of that option on the implementation of the mitigation measures identified in
Council's findings statement, and
WHEREAS, the Board of Public Works, following its review of O'Brien & Gere's
proposal for the next phase of work required to implement the two previously mentioned
resolutions, passed a resolution on December 16, 2009, authorizing the Mayor to sign
an amendment to the current contract for Engineering Services "in order to undertake
the preliminary design services that will carry the project to approximately 30%
complete in the project design, as outlined in O'Brien & Gere's letter proposal dated
December 11, 2009, in an amount not to exceed $375,000," and
WHEREAS, to date the work authorized under Addendum IV to the current contract has
been an abbreviated work program centered • water quality pilot-related activities
outlined in O'Brien & Gere's letter dated January 11, 2010, with an interim budget of
$200,000, and
WHEREAS, the Board recognizes that other work outlined in the December 11, 2009,
proposal must occur concurrently with the pilot study in order to achieve a 30%
complete project design by June 2010 as shown in the "Anticipated Implementation
Schedule, December 11, 2009" for the broader project, as shown by the approximately
720 hours of effort outlined in the January 11, 2010, letter and the approximately 1,810
hours in the December 11, 2009, letter, now therefore be it
RESOLVED, That the Board of Public Works directs the Superintendent of Public
Works to enter into the necessary addendums to the existing contract for Engineering
Services in order to complete the work anticipated in the Board's resolution of
December 16, 2009, with the understanding that the "not to exceed" figure of $375,000
remains, but some adjustment to the implementation schedule may be required.
Page 3
3.1 Request for Sidewalk Variance for 211 Columbia Street — Discussion and
Resolution
WHEREAS, the owner of the property at 211 Columbia Street has applied for a street
permit to build a new driveway, and
WHEREAS, staff has reviewed the application, including multiple resubmissions and
revisions, and has so far denied the permit due to the proposed grades of sidewalk and the
driveway, which staff has found unacceptable, and
WHEREAS, staff has written a memo dated March 5, 2010, further explaining why the
permit has so far been denied and recommending that the Baord deny the appeal as well,
now therefore be it
RESOLVED, That the Board of Public Works hereby denies the appeal to build a new
driveway at 211 Columbia Street.
Page 4
CITY OF k l New 14850-5690
OFFICE OF THE CITY ENGINEER
Telephone: 607/274 -6530 Fax: 607/274 -6587
To: Board of Public Works
From: Tim Logue, City Transportation Engineer '('s6 L-
Kent Johnson, Junior Transportation Engineer T
Date: March 5, 2010
Re: 211 Columbia Street Driveway Request and Proposed Sidewalk
Modifications
We are very familiar with the request to build a driveway at 211 Columbia Street
and the related, proposed sidewalk reconstruction that would be required to
make the driveway useable. Kent, particularly, has spent hours with the owner,
design consultant, and contractor on drawings for the street permit application to
do this work. The application was submitted in November 2009. We have tried to
find a way to allow the driveway to be built without compromising the grade of
the sidewalk, particularly in regard to guidelines from the Americans with
Disabilities Act (ADA), but have not found a way to get acceptable sidewalk
grades (max. 8.3% grade allowable per ADA, Mr. Fox is proposing a 10%
sidewalk grade). Additionally, we have sought feedback and recommendations
from the Disability Advisory Council (DAC) and the Bicycle/ Pedestrian
Advisory Council (BPAC) —they concur that non - accessible sidewalk grades
should not be created along an otherwise accessible sidewalk segment. Based on
the above, we have denied the street permit application and recommend that the
Board of Public Works deny the request as well.
We understand that the condemned house is an eyesore and a problem in the
neighborhood, and we would love to see the property rehabilitated. The City's
off - street parking requirement in the zoning ordinance requires that the property
provide two off - street spaces (unless each of the dwelling units has 4 or more
bedrooms, in which case four off - street spaces must be provided). The ordinance
also requires that for an off - street lot of four or more spaces, the driveway must
not be steeper than an 8% grade over the first 25 feet from the curb, however, the
Superintendent has also indicated that regardless of the number of parking
spaces, he is not interested in seeing the driveway apron (between the curb and
the sidewalk) steeper than 8 %. In this case, there is no feasible way to provide
this gradient without making the sidewalk steeper than ADA would allow or
Page 1 of 2
"An Equal Opportunity Employer with a commitment to workforce diversification." c o
without bending the sidewalk out of the right -of -way and into private property.
In order to build the parking lot, the property either needs a zoning variance
from the off - street parking requirement, a variance from our driveway apron
requirements or a variance from our sidewalk requirements. We are not willing
to allow a too steep sidewalk segment in order to build off street parking for two
to four vehicles. ADA guidelines recommend that sidewalk grades be generally
in line with adjacent street grades. This part of the block of Columbia Street does
not have a particularly steep grade. Except at the ends of the block, where the
street slopes down to meet Aurora Street or Hudson Place, the street probably
has a slope of 5% or so. For sidewalk ramps, grades are allowed to vary between
5% and 8.3%, with the maximum length of a ramp being 15 feet.
Due to the physical constraints of the property, we would recommend that the
Board of Public Works deny the request as presented. It seems that the owner
can make a strong hardship case for a zoning variance from the off - street parking
requirement. If the owner or a tenant has a vehicle, four options for parking in
that scenario would at least be:
1) use on- street parking in the neighborhood, which is a mix of 24 parking
limit and odd/ even regulations;
2) acquire an easement from a neighbor to access the backyard from an
existing driveway (the property next door at 213 -215 Columbia St could
possibly provide access, as could the property behind at 410 -412
Hillview);
3) purchase or rent off - street parking from a property nearby (which could
actually be a similar cost to building it on the property); or
4) park remotely in the Cayuga Street garage, which allows 24/7 parking
with a monthly permit (it's only a four or five block walk between the
two).
If the Board is willing to grant the driveway, we would recommend that the
owner be required to submit a construction -level grading plan for the driveway
apron, sidewalk, and driveway stamped by an engineer or landscape architect
licensed to work in New York State. The plan shall follow the ADA guidelines
for public rights of way and keep the sidewalk to not more than an 8.3 % gradient
with a four foot, flat landing area every 15 feet and with a 2% cross- slope, The
grades would then be achieved by making the driveway steeper. This is likely to
make a driveway on which a car will scrape its bottom or bumpers.
Page 2 of 2
WHEREAS, staff has reviewed the advertised rates for other golf courses in the area, and
WHEREAS, Newman Golf Course rates were not changed last year, and
WHEREAS, the Newman Golf Course is not financially supporting itself, causing a
financial drain on the community, now therefore be it
RESOLVED, That the Board of Public Works adopts the following rates according to
Alternate _ (choose one) as the new Newman Golf Course rate schedule:
Membership Fees
Proposed 2010 Fees
Alternate I
Alternate H
Staff Recom.
25% Increase
Individual Non-Resident
$650.00
$
687.50
Individual Resident
$600.00
$
625.00
Senior Individual Non-Resident
$600.00
$
625.00
Senior Individual Resident
$550.00
$
562.50
Domestic Couple Non-Resident
$870.00
1 $
962.50
Domestic Couple Residents
$800.00
$
875.00
Senior Domestic Couple Non-Resident
$870.00
$
962.50
Senior Domestic Couple Resident
- ---- - -
---
$730.00
$
787.50
Junior Individual Non-Resident
$320.00
$
275.00
Junior Individual Resident
$300.00
$
250.00
Fa, m, ily Non-Resident
$940.00
$1,050.00
Family Resident
$870.00
$
- - - - -_ --------_---
962.50
----- -- ------ -
Weekday Only, Non Resident
$ 460.00j
$
450.00
Weekday Only, Resident
$425.00
$
406.25
Weekday Only, Domestic Couple, Non-
Res.
$620.00
$
650.00
Weekday Only, Domestic Couple,
Resident
$580.00
$
600.00
College Membership (Ages 18-22)
$375.00
$
343.75
(*Restricted weekdays before 4 p.m. wl college ID and
weekends after 12 noon) . . ........
City Employee
375.00
$
343.75
' k 0
RESOLVED, That these rates will remain in effect until amended by the Board of Public
Works.
Page 5
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