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Home My WebLink About09-09-13 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS OFFICIAL NOTICE OF REGULAR MEETING A meeting of the Board of Public Works will be held on Monday, September 9, 2013, at 4:45 p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca, New York. A enda 1. Additions or Deletions to Agenda (Items 1 -6: 15 min.) 2. _Mayor's Communications 3. Communications and Hearings from Persons Before the Board 4. Response to the Public. 5. Reports Special Committees of the Board Council Liaison Board Liaisons Superintendent and Staff Other Department Heads 6. Approval of Minutes 6.1 August 26, 2013 Meeting Minutes 7. Administration and Communications 8. VOTING ITEMS 8.1 Buildings, Properties, Refuse and Transit A. Recommendation to Divest Unused City Property- Parcel 31. -2 -6: 617 Five Mile Drive — Resolution B. Resolution to Authorize Budget Allocation for Green Garage Structural Repairs 8.2 Highways. Streets and Sidewalks A. Approval of South Albany Street Bridge for the Public Art Commission's Mural and Street Art Program — Resolution 8.3 Parking and Traffic A. Request to Standardize Parking Garage Equipment — Resolution 8.4 Creeks. Bridges and Parks A. Approval of License Agreement with Greenstar Natural Food Markets for a New Cass Park Rink Scoreboard — Resolution 8.5 Water and Sewer 9. DISCUSSION ITEMS 9.1 Request for Encroachment Agreement for 119 Thurston Avenue 9.2 Proposed Trash and Recycling Service Area and East Service Alley Modifications from Harold's Square 9.3 Trash and Recycling Cans in Collegetown 10. FOR YOUR INFORMATION 10.1 Letter about Traffic on West Spencer Street 11. New Business 12. Adjournment If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607- 274 -6570 at least 48 hours before the meeting. The Board of Public Works meets on the second, third and fourth Wednesdays of the months at 4:45 p.m. All meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend. Notes for BPW Agenda, September 9, 2013 8.1A Recommendation to Divest Unused City Property- Parcel 31. -2 -6: 617 Five Mile Drive — Resolution In response to the Board's discussion on August 26, 2013, about the proposal submitted by New Earth Living, the enclosed resolution has been prepared and reflects the Board's decision to determine that the property is not necessary for public works use. 8.113 Resolution to Authorize Budget Allocation for Green Garage Structural Repairs This is a recommendation to authorize funding for structural repairs to the Green Garage caused by automobile accidents in the structure. The funding shall cover design expenditures as well as the cost of repairs. 8.2A Approval of South Albany Street Bridge for the Public Art Commission's Mural and Street Art Program — Resolution A new proposal has been submitted for the Board's approval for a mural on the walls of the South Albany Street Bridge over Six Mile Creek. This particular location was not among the list of locations approved by the Board on May 19, 2010 (resolution enclosed). Since the sites were approved in 2010, other locations have been added to the approve list, including the stairwell and walls of the Green Street Garage, several walls of the Seneca Street Garage, and South Spencer Street Retaining Wall. 8.3A Request to Standardize Parking Garage Equipment — Resolution This request is to standardize the equipment for use in city -owned parking garages to Federal APD equipment and dealers exclusively. Both the Seneca Street and Dryden Road Garages already have this equipment. 8.4A Approval of License Agreement with Greenstar Natural Food Markets for a New Cass Park Rink Scoreboard — Resolution Greenstar Natural Food Markets has offered to replace the scoreboard at the Cass Park Rink. Please see the memo from Assistant City Attorney Krin Flaherty. Page 2 9.1 Request for Encroachment Agreement for 119 Thurston Avenue An application for the Use of City Property has been submitted by Coughlin & Gerhart, LLP, as representatives of the property owner of 119 Thurston Avenue. The existing stone wall was built within the City's right of way. The actual footprint of the wall is 38 sq. ft.; the area contained by the wall is approximately 259 sq. ft. 9.2 Proposed Trash and Recycling Service Area and East Service Alley Modifications from Harold's Square A proposal was submitted in May 2013 for modifications to the surface lot under Green Street Garage to adjust the number of available parking spots and move the trash and recycling room to the East Service Alley next to the entrance to the parking garage. Scott Whitham will present the formal proposal for the trash service modifications and answer any questions the Board has. 9.3 Trash and Recycling Cans in Collegetown Mayor Myrick recently visited Collegetown and found it to be littered with trash. He gathered a group of residents to collect the trash and filled about 30 bags. FOR YOUR INFORMATION: 10.1 Letter about Traffic on West Spencer Street A new resident of the City of Ithaca dropped off the enclosed letter about dangerous traffic concerns he and his family is facing on a daily basis on West Spencer Street. Staff is looking into traffic patterns and discussing possible options for that area of the city. This letter is for your information. K.athu cehr�vug, Executive ASSIStnv�t for ROU gewLjavA.i , Aat�no superLntewdevut of PvWc, Wor{2s septevi&ber 4, 2o2s Page 3 8.1A Recommendation to Divest Unused City Property- Parcel 31. -2 -6: 617 Five Mile Drive — Resolution WHEREAS, the City of Ithaca owns parcel 31. -2 -6 located at 617 Five Mile Drive along Route 13A in the Town of Ithaca, and WHEREAS, the Superintendent of Public Works has indicated that this parcel is not currently used in any way for City public works functions or purposes, and that he does not anticipate a need to use this parcel for any such purpose in the foreseeable future, WHEREAS, continued City ownership of this parcel requires that the City incur expense for maintenance, without the generation of revenue (e.g. in the form of property taxes) from it, now therefore be it RESOLVED, That the Board of Public Works hereby determines that the aforementioned property is not needed for City of Ithaca public works purposes, and be it further RESOLVED, That the Board of Public Works hereby recommends that Common Council consider the sale of parcel 31. -2 -6. Page 4 CITY OF ITHACA 108 Fast Green Street, Ithaca, New York 1.4850 -5690 3 OFFICE OF THE CITY ENGINEER Telephone! 607/274 -6530 Fax. 607/274 -6587 To: Mayor Myrick Board of Public Works From: Ray Benjamin, Acting Superintendent of Public Works Date: August 22, 2013 Re: Parcel 31. -2 -6 — Route 13A — Public Works Need Upon written request by Sue Cosentini I have considered if there is a Public Works use for parcel 31. -2 -6 located on route 13A in the Town of Ithaca. This land- locked parcel is located west of Buttermilk Creek and the railway tracks (see attached image). There are no municipal facilities located on the parcel and there are no plans by the Department of Public Works to use this parcel. It is my opinion that there is no reasonable, foreseeable Public Works use for this parcel. I recommend that Common Council consider sale of parcel 31. -2 -6. "An Equa] Employer with a commitment to wGritforve diversification." 8.1 13 Resolution to Authorize Budget Allocation for Green Garage Structural Repairs WHEREAS, the structural elements of the Green Garage have been structurally compromised due to automobile crashes and WHEREAS, a portion of the Green Garage has been unavailable for parking due to the structural damage, and WHEREAS, Stantec Consulting Services, Inc. has developed design details and specifications for repair of the damaged structural elements, and WHEREAS, Public Works staff has requested and received proposals for undertaking repairs to the structural elements of the Green Garage, and WHEREAS, engineering staff estimates that the cost of such design and repairs will not exceed $70,000, now therefore, be it RESOLVED, That the Board of Public works recommends that Common Council allocate an amount not to exceed $70,000 for design and construction services necessary for the repair of the damaged structural elements of the Green Garage. Page 5 CITY OF ITHACA 108 East Green Street, Ithaca, New York 1.4850 -5690 OFFICE OF THE CITY ENGINEER Telephone: 607/274 -6530 Fax: 607/274 -6587 To: Board of Public Works From: Tom West Date: September 4, 2013 Re: Structural Repairs to Green Garage This is a recommendation to authorize funding for structural repairs to the Green Garage caused by automobile crashes in the structure. The funding shall cover design expenditures as well as the cost of repairs. The total amount requested is $70,000. On January 18, 2013 a motorist crashed into a column on the westerly end of the Green Parking Garage. This crash severely compromised the structural integrity of the column and damaged the anchoring system for the barrier strands. The area around the column has been closed to parking and vehicular movement since the crash. Similar damage was done to a column on the south fagade of the garage at an unknown time due to an unreported crash. Gary Garwig, PE of Stantec Consulting Services, Inc was requested to prepare an analysis of the damaged columns and detailed drawings and outline specifications for repair. The fee for professional services is $15,794. Several construction firms specializing in structural concrete repairs were asked to submit proposals for making repairs. The lowest proposal was from Crane -Hogan Structural Systems of Weedsport, NY. Crane -Hogan is currently working on the Priority 2 Repairs at the Seneca Garage. The total budget request, including contingency of 10 %, is $70,000. It is anticipated that some compensation will be received from the motorist who damaged the westerly column. "An E"al Opportunity Employer with 4. commitment workforce diversi[i(alion." BUDGET GREEN GARAGE COLUMN REPAIRS TWW 9/4/2013 Pre -Bid Committed Committments Committments Inspection Budget 1 $01 Expended Remaining PROFESSIONAL SERVICES $200 $0 $0 Architect - Plans & Specs Finance $15,794.00 $0.00 $0.00 $0 Testing $0.00 $0.00 $0.00 $0 Contingency $0 $0 $0 $15,794 $0 $0 $0 CONSTRUCTION CONTRACTS Contract 1 $47,683.00 $0 $0 $0 Contract 2 $0.00 $0 $0 $0 Contract 3 $0.00 $0 $0 $0 Contract 4 $0.00 $0 $0 $0 contingency 10% $4,768 $0 $0 $0 $52,451 $0 $0 $0 IN -HOUSE Inspection $1,000 1 $01 0 Miscellaneous reimbursibles $200 $0 $0 $0 Finance 1%1 $684 $0 $0 $0 Funding source Add'I funding 2013 TotalFunding ..................................... ............................... Total Committments expended and remaining + Proposed Remainingfunds ................................. ............................... CID $70,000.00 CP $0.00 ....................... $70,000.00 ....................... $0.00 ....................... $70,000.00 $1,884 $0 $0 $0 TOTAL $70,130 $0 $0 $0 Funding source Add'I funding 2013 TotalFunding ..................................... ............................... Total Committments expended and remaining + Proposed Remainingfunds ................................. ............................... CID $70,000.00 CP $0.00 ....................... $70,000.00 ....................... $0.00 ....................... $70,000.00 Stantec Consulting Services Inc. 61 Commercial Street Rochester NY 14614 Tel: (585) 475 -1440 Fax: (585) 272 -1814 Stantec January 4, 2012 City of Ithaca Department of Public Works 108 E. Green Street Ithaca, New York 14850 Attention: Tom West Dear Tom: Reference: Green Street Parking Garage Proposal for Barrier Cable Repairs We are pleased to submit our proposal for Engineering Services for Construction Documents, Bidding and Construction Observation for Barrier Cable Repairs for the two (2) failed locations at the Green Street Parking Garage. BACKGROUND: Two lengths of Barrier Cable had failed at two different times. The first occurred in 2009 at the north side of the west end of the garage at the second level. It was related to a vehicle impact incident and reported by Elwyn & Palmer in a letter dated October 18, 2009. The second incident occurred in 2011 and was located at the south side of the eastern third of the garage at Level 2 and was reported by a Site Observation Report by Elwyn & Palmer dated February 13, 2011. A Warranty Report by Walker Parking dated February 3, 2010 indicated reported on site observations on damaged barrier cable anchorage. The letter report stated that the installed barrier cables were not consistent with the contract design documents. It recommended two repair details, one to address the failed condition occurring in 2009 at grid E1 -C Levels 2 and 3 and the second to address column cracks at grid W7 /C, W7 /A and E1 /A on Levels 2 and 3. PRELIMINARY STANTEC EVALUATION: Stantec performed preliminary structural analysis of the various field conditions and the documents provided and have arrived at the following conclusions: 1. All pre - stressed cable barrier not placed on column centerline overstresses the column and fails to meet ACI- 318- 11 -6 -1. a. This situation also occurs at many locations which have not failed. 2. Failed columns used for the barrier rail attachment were overstressed by 1200% in torsion Two preliminary Options to be considered include the following: January 4, 2012 Tom West Page 2 of 3 Reference: Green Street Parking Garage 1. Option 1: Install post based guardrail system at failed locations avoiding adding prestress forces to column slabs. 2. Option 2: Install a cable barrier stand system independent of the columns. We do not consider a column attachment a reasonable approach consideration the torsion overstress. Many of the columns have already been compromised the torsion forces. The most likely solution would be similar to the proposed system by Walker Parking where a post support system is attached to the slab via a plate of sufficient size and anchorage. . Another option would be to reinforce the existing barrier wall but this direction would have been more attractive during reconstruction. SCOPE OF SERVICES: Contract Documents We are prepared to develop Contract Documents to repair the two (2) failed barrier strands evaluating the options discussed above. It is likely that the repair includes both Option 1 and Option 2 for each of the two conditions along with repairs to the existing damage columns. The proposed work is as follows: • Analysis and Options Recommendation • Prepare 60% design drawings and specifications for review • Prepare Final Design Drawings and specifications for bidding purposes. It is assumed that the City of Ithaca will prepare the Front End documents. Our deliverable was drawing files and technical specifications sent electronically and sealed drawings for Permit. Bidding We will evaluate a bid tab prepared by the City and provide commentary on the bid results. Construction Phase We will collaborate with the City of Ithaca and propose providing select Construction Phase Services. Construction phase services include: • Shop Drawing and Submittal review • Stantec site visits (Based on 2) • Closeout ASSUMPTIONS: 1. Design and Contract Documents to address repairs will only address the two failed loctions. The repair details may be applicable to other locations but each will need to be studied in detail to address all conditions. 2. Design drawings by Carl Walker are available for our review 3. CAD files of exiting floor plans are available to use. V: 119961 business_ developmenAProposaMetive 201111thaca, City of\Green Street\Green Street PG Barrier Cable Letter Proposal - 20120103.docx January 4, 2012 Tom West Page 3 of 3 Reference: Green Street Parking Garage 4. The City of Ithaca will prepare the Front End documents and will print and issue bid documents to prospective bidders 5. The City of Ithaca will perform Construction Phase inspection with assistance from Stantec. 6. Stantec will provide two (2) site visits during Construction 7. Stantec analysis and repair of cracked columns at other reinforcing strands Is not included. FEE: All work will be performed for a fee equal to payroll costs times a factor of 3.0 to provide for overhead, other costs and profit with an upset as noted. Approved reimbursable expenses and outside services would be billed at 1.0 times our direct costs. We assume that the work will be performed under the new contract. LABOR COSTS (DIRECT LABOR X 3.00) TASK Analysis and Contract Documents Bid Phase Construction Phase An estimate of our Reimbursable Expenses is a follows: Reimbursable Expenses (Using a 1.0 multiplier) Mileage Subtotal Estimated Fee $11,030 $780 $3,500 $15,310 4 trip x 220 miles x $0.55/ mile 484 Expenses Subtotal $484 Total Proposal — Not -to- exceed Labor Costs plus Expenses - $15,794 Please contact us if you have any questions or concerns Sincerely, STANTEC CONSULTING SERVICES INC. Gary Garwig, P.E. Senior Engineer Tel: (585) 413 -5363 Fax: (585) 272 -1814 gary.garwig@stantec.com V: \1996\ business_ development\ProposallActive 2011 \Ithaca, City of\Green Street \Green Street PG Barrier Cable Letter Proposal - 20120103.docx 010ne • go on STRUCTURAL. SYSTEMS March 27, 2013 City of Ithaca Department of Public Works 106 East Green Street Ithaca, NY 14850 Attn: Tom West RE: Green Street Parking Garage Barrier Guard Replacement Dear Mr. West, As requested, Crane -Hogan is providing you with our proposal for the Barrier Guard Replacement at the Green Street Parking Garage. This Proposal is based upon your verbal request, a review of Stantec Project # 191060119 plan sheets, S -100, S -300, S -301, a site visit review of the existing conditions, and per our recent pre -bid submission of questions and assumptions. Per your request, we have organized our proposal to into 2 different options for your review, consideration, and authorization. The installation scope of work and associated pricing is summarized as follows: Option # 1 Includes Repair to Column H15 and Column G1, Installation of "Steel Guard" Railing System West End of Garage Repair Scope — Includes providing necessary bonds, insurance, mobilization and demobilization of crew and equipment. The structural repair of 2 each columns @ location referenced above per Details # 1 thru # 8 on Stantec's Project plan sheet S -300. Furnishing and Installing 1 layer of BASF MBrace CF 130 CFRP to 3 sides of Column H15 as noted in Detail #1 on plan sheet S -301. Furnishing and Installing Steel King's "Steel Guard" Railing System at West End of Green Garage along Column Line 1 per plan view layout shown on sheet S -100 Detail 3, The Steel Guard Railing System will be furnished in Safety Yellow Color. The installation of the specified railing system requires the City of Ithaca to provide us with the As- Built Drawing of the Post Tension Deck Tendons and a City of Ithaca Representative to guide the field location and layout of the post tension deck tendons. Our Lump Sum Price for the work within Option # 1; $ 47,683.00 If Alternate # 1 is selected: "Thru Bolting of Anchors' of the Steel Guard Base Plates in lieu of using epoxy anchors embedded into the concrete deck please, ADD $ 650.00 Option # 2 Installation of Steel Guard Railing System 0 South End of Garage between Col 15 thru Col 22 Ca), Column Line H per plan view layout shown on sheet S -100 Detail 3. Furnishing and Installing Steel King's "Steel Guard" Railing System at South End of Green Street Garage along Column Line H between Columns 15 - Col 22 per plan view layout shown on sheet S -100 Detail 3. The Steel Guard Railing System will be furnished in Safety Yellow Color. The installation of specified railing system requires the City of Ithaca to provide us with the As -Built Drawing of the Post Tension Deck Tendons and a City of Ithaca Representative to assist in the field location and layout of the post tension deck tendons. Our pricing for this scope of work assumes this work to be performed during the same mobilization to the site for performance of Option # 1 Work. Our Lump Sum Price for the work within Option is # 2; $16,725.00 If Alternate # 1 is selected: °Thru Bolting of Anchors" of the Steel Guard Base Plates in lieu of using epoxy anchors embedded into the concrete deck please, ADD $17,000.00 Proposal Provisions This proposal is based on performance of the work scope in weather that is conducive to proper handling and curing of materials specified in the project plans. We have included submission of a submittal package of tech data sheets for the materials to be incorporated into this project. -� We expect to perform our work without any interruptions from outside agencies and the City of Ithaca will handle notification to all impacted parties. -� This proposal is limited to work specifically noted in this work scope. This proposal requires the owner to handle the Maintenance and Protection of Traffic for pedestrians and vehicles and to provide timely access to our work areas. -� We have prepared this proposal using Prevailing Wages and can submit Certified Payrolls if requested to do so. Proposal Exclusions -� Overtime or shift work (this proposal is based on work being performed during normal eight hour work days, Monday through Friday, 7 :00am to 3:30 pm). -� Excludes Permits of any type, which may be required to perform this project. Excludes Engineering, Project or As Built Drawings, and Testing. Excludes Confined Space work, hazardous materials or their abatement, special work access, fall protection, or personal protective equipment. Excludes temporary heat, weather protection, cold weather provisions or delays due to same. A minimal amount of Temp Heat has been included in this proposal. Excludes removal, relocation, replacement, or repair of any Utilities. -� Excludes sales tax or bond. Please review and advise us of your direction and authorization on proceeding with this work scope. You can contact me with any questions you may have. Our pricing is valid for 30 days from the date of our proposal letter. We reserve our rights to renegotiate our pricing if acceptance of this proposal goes beyond the Thirty (30) Days as noted. In fairness to our workforce and for proper scheduling of our crews, we are requesting mobilization to site to commence this scope of work to be no later than the week of April 29, 2013. Sincerely, g..4 Mark Pullyblank Project Manager CC: Dan Hogan Files 8.2A Approval of South Albany Street Bridge for the Public Art Commission's Mural and Street Art Prouram — Resolution WHEREAS, the City of Ithaca Public Art Commission (PAC) has been established to, among other duties, review and advise Common Council on proposals for the exhibition and display of public art in City spaces — buildings, facilities, and infrastructure — and to review development proposals for decorative elements in the city's public spaces, and WHEREAS, in 2010, the PAC created a mural and street art program to beautify blank walls within the city while providing local artists from all sections of the community an opportunity to showcase their work, and WHEREAS, the Board of Public Works approved the following City -owned sites for inclusion on the list of potential sites in City of Ithaca Public Art Commission's Mural and Street Art Program by resolution on May 19, 2010: • Walls in the City Garages on Green St. and Seneca St. • Retaining Wall along Ithaca Hotel Site (for temporary image) • DPW facilities next to the Sciencenter and across the street from Sciencenter • Municipal Electrical boxes throughout the City • Retaining walls on West Spencer Street and downstream from the George Johnson Bridge (Plain Street over Six Mile Creek) WHEREAS, as a result of this approval, the PAC has worked with nearly 30 artists to install murals on City -owned property throughout the city, and the response to the new murals has been overwhelmingly positive, and WHEREAS, local artist Kellie Cox -Brady recently submitted a proposal for a mural titled "Asparagus" as part of the PAC's Mural and Street Art Program to be installed on the South Albany Street Bridge and the sidewalk on the bridge, and WHEREAS, the South Albany Street Bridge was not included among the sites pre- approved for future murals by the Board of Public Works in 2010, and WHEREAS, the PAC discussed Ms. Cox - Brady's mural proposal at its meeting on August 28, 2013, and agreed that the South Albany Street Bridge would be an appropriate location for the proposed mural, pending approval of the location by the Board of Public Works, and WHEREAS, the PAC held a public comment period on the proposed mural design and recommended location at its meeting on September 4, 2013 to gather input on the proposed installation, and WHEREAS, at its meeting on September 4, 2013, the Public Art Commission unanimously voted to recommend that the Common Council select the "Asparagus" mural proposal submitted by Kellie Cox -Brady to be installed on the South Albany Street Bridge, pending approval of the proposed location by the Board of Public Works; now, therefore, be it Page 6 RESOLVED, That the Board of Public Works approves the City -owned South Albany Street Bridge for inclusion on the list of potential sites for the PAC's Mural and Street Art Program; and be it further RESOLVED, That the PAC will continue to work with Planning Department staff to conduct a mutually acceptable public input procedure for engaging nearby businesses, residences, and/or business and neighborhood associations for each specific project, and be it further RESOLVED, That the PAC will work with the City Attorney to ensure that any art mural RFP or contract with a participating artist reflects and accommodates the needs and constraints of the City. Page 7 (9/3/2013) Kathrin Gehring - Public Art Mural Proposals for Review Page 1 From: Megan Wilson To: All Users Date: 8/2912013 9:36 AM Subject: Public Art Mural Proposals for Review Attachments: Bloodroot Mural Proposal.pdf, Asparagus Mural Proposal.pdf The City's Public Art Commission is seeking public comment on two proposed murals by local artist Kellie Cox - Brady. The first mural, Bloodroot, is proposed for installation on north wall of the Seneca Street Parking Garage. The second mural, Asparagus, is proposed for installation on the South Albany Street bridge over Six Mile Creek (pending approval of this location by the Board of Public Works). Both proposals are attached for your review. The Public Art Commission will hold public comment on these two proposals at a special meeting on Wednesday, September 4th at 5:00 p.m. in the 2nd Floor Conference Room of City Hall. Comments may be made in- person at this time or submitted in writing prior to the meeting. Please contact me with any questions or comments. Megan Wilson Planner Department of Planning & Development City of Ithaca 108 East Green Street Ithaca, NY 14850 Phone: 607 - 274-6560 Email: mwilson @cityofithaca.org M O N �r IA 7 C1 7 T 10 m O V d d Y Board of Public Works May 19, 2010 Resolution Approval of Sites for Public Art Commission's Mural and Street Art Program By Commissioner Goldsmith: Seconded by Commissioner Wykstra WHEREAS, the City of Ithaca Public Art Commission (PAC) has been established to, among other duties, review and advise Common Council on proposals for the exhibition and display of public art in City spaces — buildings, facilities, and infrastructure — and to review development proposals for decorative elements in the city's public spaces, and WHEREAS, the PAC is interested in creating a city -wide mural and street art program that will beautify blank walls within the city while providing local artists from all sections of the community an opportunity to showcase their work, and WHEREAS, a subcommittee of the PAC was established to work toward the creation of this program and has identified possible locations for murals and street art throughout the city, and WHEREAS, a number of the proposed sites are on City -owned property and require the approval of the Board of Public Works, and WHEREAS, the PAC members presented the Mural and Street Art Program and the proposed sites to the Board of Public Works at its meeting on March 10, 2010, and WHEREAS, the Board of Public Works discussed this proposal at its May 12, 2010 meeting, and WHEREAS, the Board of Public Works has already approved a mural to be installed on the south side wall of the Aurora Street bridge underpass on Green Street, a location previously identified by PAC as a possible location for public art; now, therefore, be it RESOLVED, That the PAC will work with Department of Public Works and/or Planning Department staff to devise a mutually acceptable public input procedure for engaging nearby businesses, residences, and /or business and neighborhood associations for each specific project, and be it further RESOLVED, That the PAC will work with the City Attorney to ensure that any art mural RFP or contract with a participating artist reflects and accommodates the needs and constraints of the City; and be it further RESOLVED, That the Board of Public Works approves the following City -owned sites for inclusion on the list of potential sites in City of Ithaca Public Art Commission's Mural and Street Art Program: • Walls in the City Garages on Green St. and Seneca St. • Retaining Wall along Ithaca Hotel Site (for temporary image) • DPW facilities next to the Sciencenter and across the street from Sciencenter • Municipal Electrical boxes throughout the City • Retaining Walls on West Spencer Street and downstream from the George Johnson Bridge (Plain Street over Six Mile Creek) Carried Unanimously 8.3A Request to Standardize Parking Garage Equipment — Resolution WHEREAS, the Parking Director has requested the standardization of the parking garage revenue system equipment utilized in the city -owned parking garages, and WHEREAS, two of the three City -owned parking garages are equipped with Federal APD equipment, and, WHEREAS, it is in the best interest of the City for reasons of efficiency, compatibility and economics to standardize equipment for the parking revenue system from a limited number of qualified dealers, and WHEREAS, the current equipment is in good condition but requires significant retrofit in order to maximize convenience for parking customers and revenue, now, therefore, be it RESOLVED, That pursuant to section 103, subdivision 5 -A of the General Municipal Law of the State of New York, the Board of Public Works hereby requests that Common Council authorize the standardization of Federal APD equipment as the type of equipment to be used and purchased by the City of Ithaca for revenue equipment in city -owned parking garages. Page 8 To: From: Date: Re: CITY OF ITHACA 108 East Green Street, Itliaca, New York 14850 -5690 OFFICE OF THE CITY ENGINEER Telephone: 607/274-6530 Fax: 607/274 -6507 Board of Public Works Frank Nagy September 4, 2013 Standardization of Parking Garage Equipment This is a recommendation to standardize equipment for our parking garage revenue system using Federal APD equipment and dealers exclusively. This standardization will allow us to take advantage of cost savings by continuing to use our Federal APD equipment although it will limit us to only two dealers in the region — Ber- National of Rochester and Ber - National of Syracuse. Standardization requires a determination by the Common Council. Currently we are using Federal APD equipment in our Seneca Garage and Dryden Garage. Generally the equipment is in good condition although it does require significant retrofit in order to maximize convenience for our parking customers and revenues to our City coffers. The upgrades that I am proposing will rely upon additional ticket reading devices that will verify that a customer has paid for parking. This will allow us to collect revenue for all authorized hours of operation without having an attendant on duty. Summary for upgrades to current system to plug holes in Revenue System. A) Add exit verifiers with Credit Card function a. One for Dryden Road $7,000.00 b. Two for Seneca Street $14,000.00 B) Repair and make functional both pay machine and add Mayor Coin acceptable in each. a. Dryden Road $2,000.00 L Retrofit coin acceptor to accept discount coin for one hour of parking b. Seneca Street $4,000.00 L Retrofit coin acceptor to accept discount coin for one hour of parking ii. All parts back into machine to make hole that have been borrowed for other repairs. C) Replace Server in main office $10,000.00 D) Rewire all locations to make proper communication to server. $10,000.00 E) Add Surge Protection to each location $5,250.00 Summary Total $59,250.00 11 An Equal Opporhmi1v Fniployer with a eonwait:meril. 0 wnrVorve diversifiaalion." 8.4A Approval of License Agreement with Greenstar Natural Food Markets for a New Cass Park Rink Scoreboard — Resolution WHEREAS, the current Ithaca Youth Bureau scoreboard at the Cass Park Rink is over 20 years old, and operates poorly and inconsistently; and WHEREAS, Greenstar Natural Food Markets, located at 701 West Buffalo Street Ithaca, NY 14850, has agreed to donate $7,500.00 to the Ithaca Youth Bureau (IYB) /Cass Park for the purpose of purchasing a new scoreboard for the Cass Park Rink; and WHEREAS, the donation will be made to the IYB ECHO fund; and WHEREAS, Greenstar has requested that it be permitted the opportunity to post an advertisement on such scoreboard for five years; and WHEREAS, advertisement on the scoreboard would constitute an encroachment of City property as contemplated by Chapter 170 of the City Code; now therefore be it RESOLVED, That the Mayor, in consultation with the Superintendent and the City Attorney, is hereby authorized to negotiate and execute a license agreement for a five year term authorizing Greenstar Natural Food Markets to advertise on the scoreboard, including all other usual terms and conditions of license agreements. Page 9 To: From: Date: Subject: CITY OF ITHACA 108 East Green Street Ithaca, New York 14850 -5690 OFFICE OF THE CITY ATTORNEY Aaron O. Lavine, City Attorney Robert A. Sarachan, Assistant City Attorney Krin Flaherty, Assistant City Attorney Jared Pittman, Assistant City Attorney Jody Andrew, Executive Assistant MEMORANDUM Board of Public Works Krin Flaherty, Assistant City Attorney August 27, 2013 Telephone: 607/274 -6504 Fax: 607/274 -6507 Greenstar Donation to Ithaca Youth Bureau to Replace Cass Park Rink Scoreboard and Request to Advertise Greenstar Natural Food Markets has offered to replace the Cass Park Rink scoreboard. Greenstar will donate $7500 to the IYB ECHO fund for this purpose. Greenstar has also requested the opportunity to advertise on such scoreboard for a term of five years. If the Board approves Greenstar's request, the Office of the City Attorney's will draft a license agreement with Greenstar for a term of five years including the City's usual license terms and conditions. "An Equal Opportunity Employer with a commitment to workforce diversification." Coughlin & Gerhart LLP ATTORNEYS AND COUNSELORS JONATHAN O. ALBANESE, OF COUNSEL August 23, 2013 City of Ithaca Superintendent of Public Works 108 East Green Street, Suite 202 Ithaca, New York 14850 BINGHAMTON BAINBRIDGE ENDICOTT ITHACA OWEGO HANCOCK MONTROSE www.cglawoffices.com Gateway Center, Suite 403 401 E. State Street Ithaca, NY 14850 (607) 272 -5212 (877) COUGHLIN Fax: (607) 272-0155 Re: Application for Use of City Property: 119 Thurston Avenue, Ithaca, New York To Whom It May Concern: Please accept this Application for Use of City Property as it pertains to the "Stone Wall" shown on the attached survey map by Edward Ripic, Jr. dated September 24, 2009 and updated May 24, 2013. The property at 119 Thurston Avenue, Ithaca, New York 14850 is being sold to South Hill Living Solutions, LLC as soon as we are able to obtain the License for Use of City Real Property. The current owner is Sheribel F. Rothenberg. The Stone Wall simply serves as a wall along what was believed to be the property line. We wish for the wall to remain indefinitely in its current location and for the license to be transferable to future buyers. Anything you can do to rush this matter would be greatly appreciated. Please contact me should you require any further information. gVVe truly yours, Liz M ers, Le Assistant Enc. CITY OF ITHACA — Superintendent of Public Works kgehring @cityofithaca.org 108 East Green Street, Suite 202, Ithaca; N.Y. 14850 Phone: (607) 274.6527 Fax: (607) 2746587 APPLICATION FOR USE OF CITY PROPERTY (see §170 of the City Code for additional requirements, restrictions, and procedures) APPLICANT NAME '5ke_rl W NAME OF ORAN IZATION/BUS IN ESS MAILING ADDRESS x /3/0 C,k/ (:L,:ke u IL (,06c)3 PHONE NUMBER 3 /�'y ��" ��a� DATE OF APPLICATON SUBMISSION `^') s EMAIL ADDRESS Skein b46 )l 0t'ihw.a "At All of the following documentation MUST be submitted to the Superintendent's Office, along with this application form, and $100 non - refundable fee, in order for application to be considered complete. ** " lnco Vete AD Ip (cations will not be accepted Provide a typed explanation of your request clearly indicating the location of the property under consideration, your Intended use(s) of that property, and intended duration of use. Also, include a description of any physical changes that you wish to make to the City property and any other information you feel is relevant, such as paving, drainage improvements, signs, structures, etc. )< $100 non - refundable application fee. Checks payable to the City of Ithaca. Property survey produced by a licensed land surveyor showing the City property and adjacent private property A drawing, such as submitted or approved site plan, clearly illustrating the boundaries of the City property proposed for private use, including physical changes proposed and the affected area (in square feet or acres Insurance coverage consistent with the terms stated in §170 -91)(1) of the City Code ° Y)(3 P Chang eS X ==========---- °=-------- ...,--- --- - - - - -- FOR OFFICE USE OIQLY------ �----------- --------- -------- -'-' -- Application Fee of $100 paid on (date) by cash or check # ____ (circle one) Application accepted by: Date: William J. Gray, P.E., Superintendent of Public Works The Superintendent of Public Works has determined that this request should be properly treated as (check one): ❑ Temporary easement ❑ Permanent easement ❑ Lease ❑ License ❑ Other The Superintendent has determined that this request ❑ does ❑ does not involve the use of public parkland. The Superintendent has determined that this request L1 does ❑ does not require environmentai review. The Superintendent shall determine whether the requa3ted encroachment or use interferes with any public works functions or needs, and whether any conditions should be attached to any granting of an easement, license or lease. The Superintendent has determined that additional review /action is necessary from the following (check all that apply): i Mayor ❑ City Clerk ❑ City Attorney ❑ Fire Chief ❑ Board of Public Works ❑ Common Council ❑ Other J:1FrontOffice Files \Forms \Use of City Property Applicadon.doc I: ii � LECENDy� DOSTING IRON PIN m 0 EXIS77NG IRON PIPE CALCULATED POINT Q- UTILITY POLE 1 n , GRAM 5S'SSi•rF �I/,/, �:.�`'• LO E 122Of N I, DRN£ Bp 36 poll 2.0'3 a PIP FNO. OF C30)LY N 720, �b TURUULL/59ES (R.O.) w REFERENCE MAP ENTITLED (,W t.) 'SURVEY MAP £MTTLED No. 119 THURSTON AVENUE...' BY T.Q MILLER P.C. AND DATED 8/15/83. AMENOIiO 3/30/f70. 2� SURVEY MAP ENTITLED N0. 121 THURSTON AVENUE...' Or T.G. MILLER P.C. AND DATED 6/25/200E. 3.)^SURVEY AMP ENTITLED No. 111 THE KNOLL...,' 8Y T.G. MR1ER P.C. AND DATED SFPT. 22. 7997. 4.)`SLMVEY ALAP ENTITLED No. 115 -117 17MRSTON AVENUE...' BY T.G. MILLER P.C. AND DATED DECEMBER 29. 1972. '3-2`—'%; TITL r INFOLWATION SHERIBEL F. ROTHENBERC BOOK 878 PAGE 145 TAX MAP PARCEL No. 7 -4 -5 AREA = 0.13 ACRES 3•x'3 �� Y SA ( �) 54p1TRDLTj v• OC•�E7HER iNIHwJ)Jf ALL RICM, 7171E AND INTFRESY I�'�'��. ro PORTION OF AQANppNED RAILLVb1Y AND ANY . •� fll AND ALL RIGHTS OF ACCESS TO THE LOOP DRRY ','y � STEPS / NJU ALOND LODP I, TO FALL CREEK pRAE 31.20' rORMER STREET RAILWAY T/W OA LINE _ CONCRETE _... WALX .7.fL.G .KNOLL (FORMERLY KNOWN AS LOOP DRIVE q. 41% SOUTH HILL LIVING SOLUTIONS, LLC CERTIFICATION STEWART TITLE INSURANCE COMPANY HUES B ALLEN LAW OFFICE 1 hereby certify to SCNLITHER STUM&1R. PARKS & SALX. LLP *AMENDED W4NMWc that t am o licensed fond surveyor, New York State License No. 030823, and that this map correctly delineates on actual survey on 5/24/201'3 - UPDATED SURVEY msl the ground mode by me or under my direct supervision; and !that I ALL CORNERS FOUND RIVAL 4 round no visible encroachments either way across property lines nF V6 ros 7rRS 1viV vxeepf va a(h7e`�.vr'n9 hereo �/�1 J// ,/ ) AoID COPY'S T1gAE0G aM.Y a wD ArA ON WFU9 Owl ILA YP11tffioe d.rl4 . 5 1 7Ar2 e� Ga' S4VUR HOW T TITLE; 1�1 �Eiv G SURVEY NAP �� yo FIF�Q V •�� No. 119 THURSTON AVENUE Tir T. G. MJUER P.C. CITY OF ITHACA, TOMPKINS COUNTY, NEW YORK O ENGINEERS AND SURVEYORS 203 NORTH AURORA STREET 050823 V- MRIC+ti NEW YORK 14850 DATE: SCALE: SFr7 LANO 5�0 TEL (607) 272 -6477 *9/24/2009 1 " =30' 509575 ,F4 2 57w7 WHITHAM PLANNING AND DESIGN, LLC P.O. BOX 7053 ITHACA, NY, 14851 August 3, 2013 Re: Green Street Garage Ground Floor site proposal During the past year, the project team for the Harold's Square project has been working with adjacent landowners and the City of Ithaca planning and engineering staff to reimagine the current site functions and design immediately to the south of our proposed project. Among the items considered have been existing and potential parking areas, loading and neighborhood servicing, City and DIA storage, and existing and potential locations for trash and recycling. We are now proposing a new schematic design for the site in question that we believe provides better solutions to the site's current functions. In this schematic design we offer the following proposed alterations to the current site: 1. The relocation of the current trash and recycling functions to the Green Street service alley south of Center Ithaca. 2. The relocation of the City and BPW storage to a site within or immediately adjacent to the current Green Street Garage snow storage silo. 3. The rearrangement of the existing ground level parking and vehicular circulation, that will result in a new loading area, the extension of the sidewalk to the north of the current parking, and the increase of the current parking spaces from 35 to a proposed 45. Please find attached to this memo the following document: A. Proposed schematic master plan for the site B. Proposed changes to the Green Street service alley to accommodate the relocation of trash and recycling. C. Images of the current site 607 - 379 -9175 SCOTT.WHITHAM@GMAIL.COM P.O. BOX 7053 ITHACA, NY, 14851 I � � �{ 'I I i � w. � r 1 ,� i i. �� V i 44 � � �, �a N ;N do C a X m m rn F Z I rr cl jj F{ lt s r 77.. o � _ I, r 77 r - i 00;� y vY RIC- rn V 7C N M � fm'1 O T rn r a w 1p m �ocn =�rn e I rr cl jj F{ lt s r M 0 N N V) �D V a a� U W c N Q H 'aW in o a o =a p �0m Q p J Wzo G p 0 ° o Ln p z Q z 0 Ln p z a "J O W W D J p Q LLI z o LLI W W w O N a a Ix O p tA LL, W z tA o: U W ci po o p w z z�u> s W 2 W p 0 :3 �O z fV O 0 u O W O H z 0 J Q c� %0 cl� z - J J i' u w F ti • w O O p p W W O J O d O z z LL- a p o LU H .N F- o� 0 IL a z a O a� N z_ w !- O J W Q C7 ti • w O O p p W W O J O d O J a wW z O W bO H �0 J J O LU(J a w J LLI � W � Q J m Co W p N � O p W J Q m U p O m Q u z 4 a p o C) H .N o� IL a a a� N z_ w !- O J W J a wW z O W bO H �0 J J O LU(J a w J LLI � W � Q J m Co W p N � O p W J Q m U p O m Q u M 0 N n N H V) rD V a ri a U L W N a� d W VA O m- Q a Cc Q a O = a Z CL W ;p N �- O� a O oC a W _0> bo F- �o o0 Q J J O uQJ oe F- w _M O N n N F- V'1 M 2 A N 2 V L W W ILO [/f aN �U aW L �0 oM o°c CL ao _CL W b0 H ca �ix O 13 a J J O V DC H ta M r- O N n N N D C7 D Q W im a a CA 0 0 09 a a� Q a� u it (D N N w 4- 0 0. 0 CL N a u W J m W tkD H c im -° J J 0 u a oWt H ul M_ O N n N N D C7 D Q O O w Z O _G l7 Q J o O u Z= a� U- :3 O a0 Z V) O O ~ W LLI a O as a W N c Q o'► W Vl - Q N 09 a Q O = a K C? s[ U7 CL Y O O U d z C7 d Z O J 11.1 Q V .� W V) w = "1 C5 ,c D Ln r W .G > 00 F- 0 �a J J O U W W a W CL cc O_ CC W H Z M_ O N n N F- Ln D LD D a iL W G. � oa abe U LL.o 3� W W O Z A N D N U i W N a4--p �Cc o► W �o a- �to c°c a a O =a W d0 H c a im M Q i J J O u August 29, 2013 Svante L. Myrick, Mayor and Chair of Board, Public Works RECEIVED Fourth Floor, City Hall Dept. of Public Works 108 East Green Street AUG 3 0 2013 Ithaca, NY 14850 Dear Mayor, I office E gi the superintendent �v and Engineering We are writing to ask for your help in making our family's life in Ithaca safe. We are new residents at 227 West Spencer Street, 14850. We have two young daughters, ages 3 and 6. As the house is up on a steep hill, the only way we can come and go to and from our house is by climbing down and up a stone staircase to and from West Spencer Street. We do this multiple times per day, as this is the only way in and out for us. Once we climb down the steps from our house to the street there is a small landing, but no sidewalk to speak of on our side of the house, only a muddy and sludgy area (i.e., not walkable) riddled with large potholes that within approximately ten feet turns into an unpaved parking space for two or three cars. In order to access this parking space, we need to either walk through the deep mud and debris, or walk on the road itself with our back to the traffic, which is quite unsafe, especially with our two daughters in hand. Because the muddy potholes are the only way to get from the landing to the parking on our side of the street, and that parking tends to fill up anyway, we mostly choose to cross the street to the sidewalk on the opposite side, where we usually park our cars. West Spencer, we have discovered, is a very busy street most of the day. Critically, there is a blind spot for cars approaching into the city just behind the point where the stairs meet the street. Crossing the street has been a frightening experience each and every time. The cars zoom by, often driving much above the speed limit of 30 MPH, and unaware that there might be young children crossing the street. Additionally, and this is important: because of the curve and the blind spot that it creates, the cars are not capable of seeing us waiting on the small landing, and we cannot see them, until we have actually stepped into the road. When we estimate that there might be a break in traffic, we all rush through the street hoping that there isn't a car that we cannot see speeding through from either end. Please keep in mind that since we moved here on August 15, 2013, the weather has been dry and clear. We are quite concerned with the prospect of negotiating this passage daily with two young girls in icy or snowy conditions. This is a safety issue, a matter of life and death for our family. We would therefore like to petition the Board of Public Works to request the following: 1. Install "children crossing/at play" and "slow' signs; 2. Pave the parking area on the north side of the street (the side of our house) and pave a short path so that this parking is accessible from our landing without stepping into the road. Alternatively, fix the potholes in the area that connects our landing to the parking spaces as well as in the parking spaces themselves. 3. Install speed bumps for traffic approaching from both sides; 4. Create a crosswalk on West Spencer in front of our landing. 5. Lower the speed limit. We would like to remind the City that although it tore down most of the residences on West Spencer Street a few years ago and created the higher traffic situation on the street, families like ours still live on this street and have to contend with the reconfiguration and increased traffic created by the City. We hope that the City can do the right thing by alerting the motorists—who are are largely unaware of families on the uphill side of the street--to slow down and to be advised of children who are routinely crossing the street. At the very minimum, the City should create a crossroad with the proper signage to enable us to cross the street without endangering our lives. We look forward to hearing back to you as soon as possible about our request as this is a life - threatening situation. Respectfully, Dr. Irus Brav ofessor of Law SUNY Buffo School & Cornelliersity Society for the Humanities A.D. Whi ouse Gregor Harvey, music teacher 91, -N6p^.l Both Residents, 227 West Spencer Street Cc: Acting Supt. of Public Works, Ray Benjamin Aaron 0. Lavine, City Attorney Members of the Board of Public Works: Claudia Jenkins, Vice -Chair Robert Morache Mitch Paine Govind Acharya Mark Darling Jeanne Leccese Donna Fleming Larry Roberts 2