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Home My WebLink About08-12-13 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS OFFICIAL NOTICE OF REGULAR MEETING A meeting of the Board of Public Works will be held on Monday, August 12, 2013, at 4:45 p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca, New York. Agenda 1. Additions or Deletions to Agenda (Items 1 -6: 15 min.) 2. Mayor's Communications 3. Communications and Hearings from Persons Before the Board 4. Response to the Public. 5. Reports Special Committees of the Board Council Liaison Board Liaisons Superintendent and Staff Other Department Heads 6. Approval of Minutes 6.1 October 22, 2012 Regular Meeting Minutes 6.2 July 15, 2013 Regular Meeting Minutes 6.3 July 22, 2013 Regular Meeting Minutes 7. Administration and Communications 8. VOTING ITEMS 8.1 Buildings, Properties. Refuse and Transit 8.2 Highways. Streets and Sidewalks (5 min.) 8.3 Parking and Traffic 8.4 Creeks. Bridges and Parks 8.5 Water and Sewer A. Appeal of Water Bill for 202 Elmwood Avenue — Resolution 9. DISCUSSION ITEMS 9.1 'Tags to Bags" Trash Program Presentation by WasteZero 9.2 2014 Golf Course Rates 10. New Business 11. Adiournment If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607 - 274-6570 at least 48 hours before the meeting. The Board of Public Works meets on the second, third and fourth Wednesdays of the months at 4:45 p.m. All meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker a author invited to attend. Notes for BPW Agenda, August 12 2013 8.5A Appeal of Water Bill for 202 Elmwood Avenue — Resolution The resolution reflects the Board's discussion on July 22, 2013. 9.1 "Taus to Baas" Trash Program Presentation by WasteZero WasteZero has requested time with the Board to make a presentation about changing our trash hauling system from tags to bags, which would require residents to purchase specific bags rather than buying tags. Some information is provided for your review. 9.2 2013 Golf Course Rate Review The resolution that was passed by the Board on December 3, 2012 (enclosed) states that the staff will update the Board periodically on the status of the golf course under the emerging management model and hiring a new manager. Michael Addicott has been hired and put in many hours at the golf course in the short time he has been here. He brings many years of experience and technical training to grounds maintenance and golf course management. We are pleased to introduce him to the Board of Public Works. K61thl 4ehriO.g, Executive ASs Lstnvt for rail FE .java , Actiwg supeyLwtev dewt of Public Works August 2, 2013 Page 2 8.5A Appeal of Water Bill for 202 Elmwood Avenue —Resolution WHEREAS, the water consumption at 202 Elmwood Avenue changed significantly in the second quarter of 2013 resulting in a water bill which was considerably larger (31 -hcf) than the past 2 bills for 15 and 13 -hcf, and the property owner has requested an adjusted bill based on their belief that our technician found no leaks in their plumbing when the water meter was changed out on April 23, 2013, and WHEREAS, the water usage in question is for the second quarter of 2013 and property owner purchased the house at 202 Elmwood in August of 2012 and set up their water account on August 29, 2012, making uncontested payments for the last quarter of 2012 and the first quarter of 2013, and WHEREAS, the old water meter was tested upon removal on April 23, 2013 and found to be overall 97.56% accurate which would yield an average under billing of 2.44% in the customers favor, and WHEREAS, a data log extracted from the new water meter at 202 Elmwood Avenue on July 26, 2013 showed a consistent base line leak of about 1- CF /hr, leading to the discovery of a leaking toilet valve, and WHEREAS, City Code §348 -22.J states "The Board reserves the right to attach or detach meters at any time whenever it shall deem it expedient and to charge for the quantity of water measured or used. All water passing through a meter will be charged for, whether used or wasted,' now therefore be it RESOLVED, That the Board of Public Works has reviewed the request to modify the water and sewer bill covering the second quarter of 2013 for 202 Elmwood Avenue and denies the request based on its understanding that the water was consumed at that address and the resulting wastewater processed, and be it further RESOLVED, That the Board requests that the City Chamberlain work with the property owners to develop a payment plan, and that no late fees or interest be charged on the bill. Page 3 (0/5/2013) Kathrin Gehring - Fwd: Follow Up Page 1 From: Debra Parsons To: Kathrin Gehring Date: 7/18/2013 3:18 PM Subject: Fwd: Follow Up Attachments: Ithaca Tags to Bags.pptx Here is the other name. Debbie >>> Steve Lisauskas Gslisauskas0wastezero.com> 7/1/2013 7:04 PM >>> Hi Debra, As follow up to our discussion last week about changing from a tag -based PAYT program to a bag -based program, attached is a summary of the results for the City of Gloucester, MA. To summarize, Gloucester is experiencing a $68,000 annual cash benefit due to its switch from tag -PAYT to bag -PAYT. They are also saving 22% on their hauling contract and have experienced a 125% increase in their bulk waste disposal revenue (neither of which are included in the $68,000 figure above). The change has been a very positive one for them, and has improved fairness in the City's solid waste program. I would be happy to join you and others on the telephone or in person to explore this in greater detail. I think you will find it to be a very beneficial program for the City and would welcome the opportunity to assist you in considering it. Steve Stephen P. Lisauskas Vice President of Government Affairs Regional Vice President of Sales (Northeast) [Description: Description: NEW WZ_ Logo _Tagline_Medium_CMYK] (c) 617 -821 -5933 169 Merrimack Street Lowell, MA 01852 slisauskas( a) wastezero. oom< mailto 'slisauskas(olwastezero.com> www. wastezero .com <htto: / /www.wastezero.com /> Click here<htto� / /www mstezero com/about -us /media asox#orettvPhoto /0 /> to see our 3- minute "Introduction to Trash Metering" video. NOTICE: This email transmission, and any documents, files, or previous e-mail messages attached to h, may contain confidential or privileged information. If you are not the intended recipient, or a person responsible for delivering it to the Intended recipient, you are hereby notified that any disclosure, copying, distribution, or use of any of the information contained in or attached to this message is STRICTLY PROHIBITED. If you have received this transmission in error, please immediately notify the sender and delete the e-mail and attached documents. Thank you. 8/8/2013 Ithaca MSW Overview The city of Ithaca provides weekly curbside trash and every- ocher- weekyard waste collection for its residents under a tag -based pay -as- you -thmw (PAyT)system. — The city charges $3.50 per trash tag, with a 35 -pound weight limit per tag. — Yard waste tags am $1.50 each. — Tags are available for residential purchase at City Hall and 10 retail outlets. Residential recycling within the city is collected curbside by Tomkins County Solid Waste Management. — Since the county provides this service, the city does not receive am revenue fmm the sale of the remcled materials. The Pros and Cons of Tag Programs Tag programs can deliver some results, but they often have significant drawbacks. Pros t// Relativelyeasyto implement Generate same revenue ✓ Can reduce Ml by 5 % -20% L_ c= = Cons XResident non- compliance X Is,11dr n- apwawd bags X cur or mumerkn tags ,y Tags only oa more or he bags XDifficult to enforce X ragzare hard more Xunfair and Inconvenient X Compliant residents :msidis non compliant ones X Can be ro nvemem for rezmen , w get mgz X revision, stir nave m coq bags XCreate injury risk X collemon workers thing oesecloaded bags The city fichpm he, had good results with a adsdng tog Program, but there is mom for improvement. Why Upgrade Your Tag Program? Upgrading to a bag based Waste2ero Trash Metering— program eliminates the drawbacks of tag programs while magnifying the benefits. a",-- sM1 Metenrg^ programs arethe Lmples[ and most ea91y atlogetl by year • madents. The concept is amaYryly IInlghtfarward, dither Ran ty; mWemrWr[M1aae antl use oXlaal tlly- approved truth bags urcMtl at local rtngel sire these bags are standaN9ad add brightly colored, compliance neW rally lenience, > e2em Trash effecting° programs are more robust and exettive Man any pAYT program out Mere. > Compliance naturally improves due to easier Custom Bags endorsement. Residents will no Ideaer be and Packaging able to throw away, on allot trash, so bath unit sales and net income will increase_ Retail Store Distribution" > Net only do we commie to a mull l - yea r partnership with your community, but we Accountingand also provide the supplies and services to Fi na one l Reporting launch and support your program. 8/8/2013 2 Preliminary Estimates With improvements In compliance and enforcement under a WaAeZero hash Metering- Program, Ithaca could potentially gain an additional $20,000 per year In revenue. �fi of mna ubienmma� ®.ba :.bo. eag speenmano� :l =s., eimemiay. •oma wnavlq. a =J And bemuse Woste2em will cover the onlmnt investment to implement Me pm9mm, these potential sovinps are pyollable of no mst to the city. Easing Your Administrative Burden A WasteZero Trash m ate ring° program will also be easier adminIstratively for the city, because we assume responsibility for numerous burdens— allowing you to redeploy resources for other needs. I Bag Manufacturing I Storage Order Management Retail Store Delivery Accounting& Reporting 8/8/2013 MO�wNmmelena. 156,OOp Va,0.0 lmm}3SSIM.gM3W ee. 7=1W= me'e}o la. of MSw pn bvg $`+fa.Wa 5609,000 a<sumlry 5330per Mp $S.TIS 5 ,370 V$0253yerbr•• ian5MM3W mmosae 1,]3] i "V 1+umlp___1cwm Virgins 5138,922 513g9J] netMmme• 5801,352 5 426,709 a$] <.OW imeeu �fi of mna ubienmma� ®.ba :.bo. eag speenmano� :l =s., eimemiay. •oma wnavlq. a =J And bemuse Woste2em will cover the onlmnt investment to implement Me pm9mm, these potential sovinps are pyollable of no mst to the city. Easing Your Administrative Burden A WasteZero Trash m ate ring° program will also be easier adminIstratively for the city, because we assume responsibility for numerous burdens— allowing you to redeploy resources for other needs. I Bag Manufacturing I Storage Order Management Retail Store Delivery Accounting& Reporting 8/8/2013 8/8/2013 Benefits to the Resident And it will be easier for your residents bemuse, her the same price as a tag, they will now get a highyualny, 301 drawstring trash bag and a "tag" all in one. Current Tag Program WasteZero Trash Metering° + If residents can just lace use their he own bag. they can lust place II Inside Me official city bag and take it 0 the curb. Most households currently buy approximately $25 watch of Read, trash bags each yeoc Removing MIS unnecessary cost willmeon instant savings for residents. Why WasteZero? As your partner we are uniquely equippedto Wallop seemed. In business since 1991, we have over 20 years worth of experience in implementing municipal waste and recycling programs. WasteZero partners with over 800 titles, towns, and counties across the US. We provide all core services and supplies needed to run successful programs. We a re committed to manufacturi ng in the USA and operate state -of- the -art me nufactu ringfacility in Hemingway, SC. Our headquarters are in Raleigh, NC with regional support nationally. In summary, WesteZeroe can provide._.. • A more financially successful program • Less administrative work for city officia is • Simplerand more cost effective choices for residems s /s /zais Potential Next Steps Together,we dan make a big difference In your community. Answer any additional questions that you may have about WasteZend or our bag - based Trash Metering"' programs Understand your process for moving an initiative like this forward, and how WasteZero could help support that Identify who else we should connect with, and begin appropriate outreach — Work with vow team and customize the program design — Develop a corresponding proposal /term sheet for a vote Board of Public Works October 22, 2012 2013 Newman Golf Course Rates — Resolution By Commissioner Jenkins: Seconded by Commissioner Goldsmith WHEREAS, a List of Rates and Fees for 2013 was adopted by the Board of Public Works on September 24, 2012, from a proposal by Tom Hanna and Friends of Newman, and WHEREAS, due to some confusion as to which proposed rates were adopted, this resolution serves to identify the 2013 through 2015 Rates and Fees for Newman Golf Course, now therefore be it RESOLVED, That the Board of Public Works hereby adopts the following List of Rates and Fees for 2013, 2014 and 2015 for Newman Golf Course: Membership Fees 2012 City Resident Discount 2013 2013 2014 Discount 2014 2015 Discount 2015 Individual $600 $570 $630 $600 $662 $630 $695 Senior 540 513 567 540 595 567 625 Domestic Couple 840 798 882 840 926 882 972 Senior Domestic Couple 788 750 827 788 868 827 912 Junior under 18 240 140 252 240 265 252 278 Family 920 874 966 920 1,014 966 1,065 Weekday Individual 390 371 410 390 430 410 451 Weekday Couple 580 551 609 580 639 609 671 Weekend Only Individual 1 483 1 460 507 483 533 507 559 Weekend Onl Couple 630 600 662 630 695 662 729 Coll e 0 330 314 347 330 364 347 382 Ci Employee 330 314 1 347 1 330 1 364 1 347 382 This 3 -year plan provides a 5% discount off the current membership for sign -ups by February 28r" of the following year and a 5% annual increase in membership rates from year to year. Subject to annual review. Daily Greens Fees 2013 Rates Before 2 p.m. 2013 Rates After 2 p.m. 9 Holes Weekday $ 13.00 $ 10.00 9 Holes Weekday w/ Cart $ 16.00 $ 16.00 9 Holes Weekend $ 15.00 $ 13.00 9 Holes Weekend w/ Cart $ 18.00 $ 18.00 18 Holes Weekday $ 17.00 $ 14.00 18 Holes Weekday w/ Cart $22.00 $ 22.00 18 Holes Weekend $ 21.00 $ 17.00 18 Holes Weekend w/ Cart $ 24.00 $ 24.00 Guest Da Select Wednesdays) $10.00 $ 15.00 Guest Da w/ Cart $ 16.00 $ 25.00 Cart Rental Fees 9 Holes 18 Holes Member $ 6.00 $ 10.00 Non - Member $ 7.00 $ 11.00 Carried Unanimously Board of Public Works December 3, 2012 By Commissioner Darling: Seconded by Commissioner Morache WHEREAS, the Board of Public Works requested a report on the viability of private management of Newman Municipal Golf Course; and WHEREAS, that report was developed by Friends of Newman Golf Course in consultation with a sub - committee of the Board; and WHEREAS, the Board of Public Works has reviewed the report and found that it provides a sound basis for confinuing City management of the golf course under the emerging management model outlined in the report; and WHEREAS, the report has been presented in its final form; now therefore be it RESOLVED, That the Board of Public Works accepts the November 28, 2012 report "Newman Municipal Golf Course: Is Private Management a Viable Option" and be it further RESOLVED, That the golf course be managed under the emerging management model outlined in the report, and be it further RESOLVED, That all efforts be made to hire a new Golf Course Manager and establish a new food and beverage concession agreement as early as possible in the 2013 budget year; and be it further RESOLVED, That staff be directed to provide the Board of Public Works with updates in mid -June and the end of August, as well as a report in November 2013, on the status of the golf course under the emerging management model. Carried Unanimously