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Home My WebLink About01-07-13 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS OFFICIAL NOTICE OF REGULAR MEETING A meeting of the Board of Public Works will be held on Monday, January 7, 2013, at 4:45 p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca, New York. Agenda 1. Additions or Deletions to Agenda (Items 1 -5: 15 min.) 2. Mayor's Communications 3. Communications and Hearings from Persons Before the Board 4. Response to the Public 5. Public Hearing for Authorization to Reconstruct the Commons 6. Reports Special Committees of the Board Council Liaison Board Liaisons Superintendent and Staff Other Department Heads 7. Approval of Minutes 7.1 December 3, 2012, Regular Meeting Minutes 8. Administration and Communications 9. VOTING ITEMS 9.1 Buildings. Properties, Refuse and Transit 9.2 Highways, Streets and Sidewalks A. Declaration of Lead Agency Status for the Environmental Review of the East State /Martin Luther King Jr. Street and Mitchell Street Traffic Signal and Street Widening Project B. Environmental Review Declaration for the East State /Martin Luther King Jr. Street and Mitchell Street Traffic Signal and Street Widening Project 9.3 Parking and Traffic 9.4 Creeks, Bridges and Parks 9.5 Water and Sewer 10. DISCUSSION ITEMS 10.1 Friends of Stewart Park Grant Report for Stewart Park Rehabilitation 10.2 Proposal for "Looking Into History" Exhibit at the Wharton Building in Stewart Park from the Ithaca Motion Picture Project 10.3 Sidewalk Overview — Recap of 2012 10.4 2013 Board Meeting Calendar 10.5 Water Line Protection Direct Mailing from American Water Resources 11. New Business 12. Adjournment If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607- 274 -6570 at least 48 hours before the meeting. The Board of Public Works meets on the second, third and fourth Wednesdays of the months at 4:45 p.m. All meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend. Notes for BPW Agenda, January 7, 2013 5. Public Hearing for Authorization to Reconstruct the Commons Please be prepared to hear comments from residents and business owners about the Commons Project. This portion of the meeting should begin at approximately 5:00 p.m. 9.2A Declaration of Lead Agency Status for the Environmental Review of the East State /Martin Luther King Jr. Street and Mitchell Street Traffic Sianal and Street Widening Project 9.213 Environmental Review Declaration for the East State /Martin Luther King Jr. Street and Mitchell Street Traffic Sianal and Street Widening Project Tim Logue has prepared the necessary resolutions and assessment forms for site plan review for the traffic signal and street widening project at the intersection is East State /MLK Jr. Street and Mitchell Street. 10.1 Friends of Stewart Park Grant Report for Stewart Park Rehabilitation The City of Ithaca has been awarded $75,290 in State funding to complete the first phase of rehabilitation of the Cascadilla Boathouse to allow limited supervised use of the second floor gymnasium space. A secondary outdoor stairway will be constructed to bring the space to code, animal infestations will be removed and animal entrances will be restricted in the third floor attic. Friends of Stewart Park would like to apply for a Tourism Grant (for approximately $70,000) to make improvements to the Large Pavilion, including replacing the roof, replacing or repairing columns, upgrading the lighting, and painting. A report and cost estimate is included for your review and discussion. 10.2 Proposal for "Looking Into History" Exhibit at the Wharton Building in Stewart Park from the Ithaca Motion Picture Proiect The Ithaca Motion Picture Project, in collaboration with The History Center, is applying for a Tompkins County Tourism Grant to create a multimedia exhibit in the Wharton Building (DPW maintenance building) at Stewart Park. 10.3 Sidewalk Overview — Recap of 2012 Attached is a report from Lynne Yost, Assistant Civil Engineer, providing information about the length of sidewalk that was replaced by the City in 2012. Let the discussion begin! Page 2 10.4 2013 Board Meeting Calendar A number of holidays land on Mondays in 2013, which will affect Board meetings. Please take a look at the enclosed calendar and let us know if you want to reschedule the affected meetings, or cancel them altogether. If you cancel all of the holiday meetings, the Board will meet only twice during four months this year. 10.5 Water Line Protection Direct Mailing from American Water Resources FYI - See the e-mail that was sent to City Clerk Julie Holcomb. American Water Resources is planning to send mail to Ithaca Residents trying to sell insurance on the water lines that run through their properties, especially the portion from the water main to their houses. Erik recommends that homeowners should contact their insurance agent to ensure this policy is cost effective for them. W.athu cehr�wO, EKebvtive AsslstavLt For Rn� Fev�jam vi. Aatiwr) S perLv tevuolevit of -PubUr, Worles J a vuua rU 2, 2013 (With h6p frovvt Wi, LLC1Mj. c,rau, P.E.) Page 3 9.2A Declaration of Lead Agency Status for the Environmental Review of the East _State/Martin Luther King Jr. Street and Mitchell Street Traffic Signal and Street Widening Project WHEREAS, the State Environmental Quality Review Act (SEAR) and the City of Ithaca Environmental Quality Review Ordinance (CEQR), Section 176 of the City Code, require that a lead agency be established for conducting environmental review of projects in accordance with local and state environmental law, and WHEREAS, State Law specifies that for actions governed by local environmental review, the lead agency shall be that local agency which has primary responsibility for approving and funding or carrying out the action, and WHEREAS, SEQR and CEQR both provide for an uncoordinated review for "Unlisted" projects that involve more than one agency, and WHEREAS, as a traffic control device, the proposed construction of a traffic signal at the intersection of East State /Martin Luther King Jr. Street and Mitchell Street is a Type II action under both SEQR and CEQR and therefore requires no environmental review; however, the widening of East State /MLK Jr. Street is an "Unlisted" action under SEQR and CEQR; now, therefore, be it RESOLVED, That the City of Ithaca Board of Public Works does hereby declare itself lead agency for the environmental review of the proposed the East State /Martin Luther King Jr. Street and Mitchell Street Traffic Signal and Street Widening Project. Page 4 CITY OF ITHACA 108 East Green Street, Suite 202 Ithaca, New York 14850 -5690 OFFICE OF THE CITY ENGINEER Telephone: 607/274 -6530 Fax: 607,1274 -6587 To: Board of Public Works From: Tim Logue, Transportation Engineer Date: January 2, 2013 Re: Environmental Review for the East State/ Martin Luther King Jr. Street and Mitchell Street Traffic Signal and Street Widening Project Please find enclosed for your consideration: 1. A resolution to declare lead agency for the environmental review of the East State/ Martin Luther King Jr. Street and Mitchell Street Traffic Signal and Street Widening Project. 2. A preliminary plan for the project 3. Short Environmental Assessment Forms (one for the State Environmental Quality Review and one for the City Environmental Quality Review) 4. A proposed resolution to declare that the project will have no significant adverse environmental impact. As you know, the City has contracted with Creighton Manning Engineering to design the traffic signal at this location. By itself, the proposed traffic signal is a Type II Action under CEQR /SEQR and required no further environmental review. However, the project does also include the widening of East State /MLK Jr. Street and the additional travel lane is considered an "Unlisted" action, meaning it does require environmental review. I am recommending a negative declaration of significant environmental impact. The plan that I have included at this time is a preliminary plan produced by TG Miller for the Collegetown Terrace project in the context of a Memorandum of Understanding that we have been working on with the property owner. The MOU will likely come to you for approval later this month. The plan will be further developed with Creighton Manning, particularly in regard to the existing island in the intersection, alternative traffic signal layouts and bicyclist accommodations. We are progressing the project with the south curb line essentially as shown in the TG Miller drawing. If you have any questions, feel free to reach me at 274 -6535 or timlo@cityofithaca.org. 'An Equal Opportunity Employer with a commitment to workforce diversification." c� ! EXISTING CONCRETE CURB AND GUTTER - E STATE STREET /MLK JUNIOR STREET STREET WIDENING & TRAFFIC IMPROVEMENTS 1�� 6m• EXISTING STREET LINE 707 E STATE BLDG 2.3 711 E- STATE S BLDG 2.2 715 E. STATE T. BLDG 2.1 1 E. STATE ST BLDG 3 2 CURB LOCATIG \ V 5 E. STATE S . BLDG 3.2 DAIS FEBRUARY 75.2012 iw-oo, Eo9-0e DuwNev TGM quwac Na: O STORM IMPROVEMENTS TO STORM IMPROVEMENTS TO (2 EXISTING SIGNAGE PROPOSED TRAFFIC. $16- GE & MARKINGS PAVEMENT MARKING IMPRO REMOVE AND. REPLACE EXISTING STRUCTURE AND ASSOCIATED REMOVE AND REPLACE EXISTING STRUCTURES AND ASSOCIATED & NTS -- STORM SEWER PIPING �� STORM SEWER PIPING I 1111 _ _.... , I > 2. it L'' — _ I � ' i ' cCr ' • � ! - ? ' -- - - - - - - -- - --- --- - - -sae - -- _ _ -- F 4 S T STATE _BYRE .�__... ,'T' - -- - - -' -- - - - -- •'r _ 12.9'x, 61 .St 6l 61 OVE AND 1So' 6l —.Sa REP E CURB 12.31 - 1211 - -- EMOV�'7dVB— REL -OCATE CURB ! EXISTING CONCRETE CURB AND GUTTER N0. DAZE DFYJtlPDDN - E STATE STREET /MLK JUNIOR STREET STREET WIDENING & TRAFFIC IMPROVEMENTS M M 703 E STATES BLDG 2 4 6m• EXISTING STREET LINE 707 E STATE BLDG 2.3 711 E- STATE S BLDG 2.2 715 E. STATE T. BLDG 2.1 1 E. STATE ST BLDG 3 2 CURB LOCATIG \ V 5 E. STATE S . BLDG 3.2 DAIS FEBRUARY 75.2012 iw-oo, Eo9-0e DuwNev TGM quwac Na: O / rr ,, w %f "L' PROPOSED TRAFFIC SIGNAGE & ' I i - V PAVEMENT MARKING IMPROVMENTS 1 - PROPOS7= D;VEHICLE AND �� EXI NG L EXISTING SIGNAGE 1 PEDESTRIAN TRAFFIC -'SfONAL, a r & MARKINGS r TYPICAL STORM I MPROVEMENTS To- � . ,I ! ` EXISTING CONCRETE REMOVE AND REPLACE EXISTING r i CURB AND GUTTER STRUCTURES AND ASSOCIATID STORM SEWER `PIPING {Z 12.r 12 2A (� 3' ---------------------------- ------------------------ - - - - -- - -- — ---- — — - - - -- _ �- EAST -- STAY C ROPOSE PRES LOCATION CURB LOCH CURB \\ ISTING EXISTING W STREET LINE 1 E. STATE ST. , 61901 E 621 Q .3 BLDG 2 ° O � 606' STATE S I _J +6p" 5 E. STATE S 09 E STATE ST_ o o A 915 E STATE S � BLDG 3.2 BLDG 3.2 ° BLDG 4 4 905 E STATE S . BLDG 4 1 ENTRY PAVILION BLDG 4 3 911 E STATE ST NEI®OM BLDG 3 2 BLDG 4.2 F,,.vX=r.,EEE.¢. E.Tmo N0. DAZE DFYJtlPDDN NVNIN �``" 0 20 90 99 9 ARC1g1[Cf. CwIL ENONFER SRVCNRALENGIN<&R. AIECNANICA4RVMDN4 gREPROIEOWP1ElECIRICU XATAgDOVENAIEgML 9101NEFR: �1 \. ENgNE9E: I ` 7 �""'"� T wnnngERU Pg9clrc d �noseeei'26oar�ar�aea�n� � �E�qD „,�P•weq„dDNa.N�•¢.DRgElA1E ikon .5 G�Iee�Op �� IE� wuwe u.ennaalomeAAPNrnwNPOwxND smlmgEwi,e1991ee99 EEa.agw2rr ElexwmN ww. AgEPROxmID eT IAw Au 0R0PI.EEEKaagyyR.EAP.E ^D�'�'•'°� E¢IY �••EEC��EE�� asr lgl¢r4.a CERIIROAIpNE XEREON ARE VNDPORIIEE MAPAND architects o My C e-ITHACA, Yb *� ••.. P90NANREAPP6MDIXRWN. xn 1 0a -an -att k... 410672un PROPEfsIONUU�NEE ag a9srga6 NgMeEq:g6er41 E STATE STREET /MLK JUNIOR STREET STREET WIDENING & TRAFFIC IMPROVEMENTS PROIYl IDl2 COLLEGETOWN TERRACE APARTMENTS NY NOVARRMACKESEY DEVELOPMENT DAIS FEBRUARY 75.2012 iw-oo, Eo9-0e DuwNev TGM quwac Na: O CITY SHORT ENVIRONMENTAL ASSESSMENT FORM Project Information: To be completed by applicant or project sponsor. Date: l z 131 I I Z 1. Applicant/Sponsor: 2. Project Name: . CI � o�CA Eat SF�ke / nn t K cw� d m iii%.cl. � 'f' -' c S� vim( +4 wid.unii� 3. Project Location: >:aSF 5A4t I wtyGSv 4. Is Proposed Action: o New o Expansion Modification/Alteration 5. Describe project briefly: 5(^rl.af aVfim'bX . I? f e' � -�- 5.vi'�, 1'' 'c aw ^ a J cans 6. Precise cation (Road Intersections, rominent Lan marks, etc. or provide map) &MAM_ CXS a,6W 4e- 7. Amount of Land Affected: Initially oZV AWs S . Ft Ultimately 3 1 0M Ac or . Ft 8. Will proposed action comply with existing zoning or other existing land use restrictions? �KYes o No If No, describe briefly: 9. What is present land use in vicinity of project: ('Residential o Industrial o Agricultural o Parkland/Open Space o Commercial o Other Describe: 10. Does action involve a permit /approval, or funding, now or ultimately, from governmental agency (Federal, State or Local): o Yes )(No If Yes, List Agency Name and Permit/Approval Type: 11. Does any aspect of the action have a currently valid permit or approval? Yes o No If Yes, List Agency Name and Permit/Approval T e: CDVKWIVVw COVv%�1 Ow Ov%-7- l M �a tK 12. As a result of proposed action will existing permit/approval require modi on? o Yes 1( No I certify that the information provided above is true to the best of my knowledge. PREPARERS SIGNATURE: ► CV DATE: 3f I2. PREPAREWS TITLE: raw►s �vtg -e' .- REPRESENTING: -- IDPW M jAforms \city seaf form.doc 5 4 5 SHORT ENVIRONMENTAL ASSESSMENT FORM Part II To Be Completed By Staff In order to answer the questions in this Short Environmental Assessment Form (SEAF), the preparer is to use currently available information concerning the project and the likely impacts of the action. Lame of Project: .0 (W LK pry -. a i s(A11 Yes No 1. Will project result in a large physical change to the project site or physically alter ❑ ` o more than one acre of land? 2. Will there be a change to any unique or unusual land form found on the site or to any ❑ �4 site designated a unique natural area or critical environmental area by a local or state agency? 3. Will the project alter or have any effect on an existing waterway? ❑ A 4. Will the project have an impact on groundwater quality? ❑ 0 5. Will the project affect drainage flow on adjacent sites? ❑ 6. Will the project affect any threatened or endangered plant or animal species? ❑ X 7. Will the project result in an adverse effect on air quality? ❑ J0 8. Will the project have an effect on visual character of the community or scenic views ❑( or vistas known to be important to the community: 9. Will the project adversely impact any site or structure of historic, pre- historic, or ❑ paleontological importance or any site designated a local landmark or in a landmark district? 10. Will the project have an effect on existing or future recreational opportunities? ❑ 11. Will the project result in traffic problems or cause a major effect to existing ❑ transportation systems? 12. Will the project cause objectionable odors, noise, glare, vibration, or electrical ❑ 19 disturbance as a result of the project's operation during construction or after completion? 13. Will the project have any impact on public health or safety? ❑ 14. Will the project affect the existing community by directly causing a growth in ❑ permanent populations of more than 5 percent over a one -year period OR have a negative effect on the character of the community or neighborhood? 15. Is there the project? L■ If any question has been answered YES, a completed Full Environmental Assessment Form (FEAF) is necessary. PREPARER'S SIGNATURE: I N' DATE: I 31 PREPARER'S TITLE: rnf ✓ 1 REPRESENTING: M ukU j: \environmental review \seafpart ii.doc 617.20 Appendix C State Environmental Quality Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Only PART I - PROJECT INFORMATION (To be completed by Anolicant or Project Snonsorl 1. APPLICANT /SPONSOR 2. PROJECT NAME City of Ithaca - DPW East State/MLK Jr. Street and Mitchell Street Traffic Signal and 3. PROJECT LOCATION: Vii 1r. Municipality City of Ithaca County Tompkins 4. PRECISE LOCATION (Street address and road intersections, prominent landmarks, etc., or provide map) East State/Martin Luther King Jr Street from Eddy Street to Mitchell Street and intersection with Mitchell Street 5. PROPOSED ACTION IS: ❑ New [—] Expansion ❑� Modification /alteration 6. DESCRIBE PROJECT BRIEFLY: Widen East State/MLK Jr. Street by approx. 10 feet to the south, from Eddy Street to Mitchell Street (approx. 3001f) and construct a new traffic signal at the intersection with Mitchell Street 7. AMOUNT OF LAND AFFECTED: Initially 0.069 acres Ultimately 0.069 acres 8. WILL PROPOSED ACTION COMPLY WITH EXISTING ZONING OR OTHER EXISTING LAND USE RESTRICTIONS? ✓❑ Yes Fl No If No, describe briefly 9. WHAT IS PRESENT LAND USE IN VICINITY OF PROJECT? ✓❑ Residential n Industrial Commercial Agriculture E] Park/Forest/Open Space ❑ Other Describe: Immediately to the south is the Collegetown Terrace project. Other residential neighborhoods are adjacent. 10. DOES ACTION INVOLVE A PERMIT APPROVAL, OR FUNDING, NOW OR ULTIMATELY FROM ANY OTHER GOVERNMENTAL AGENCY (FEDERAL, STATE OR LOCAL)? Yes No If Yes, list agency(s) name and permit /approvals: Common Council - Funding Board of Public Works - Design Approval, Construction Bid Award (for signal) 11. DOES ANY ASPECT OF THE ACTION HAVE A CURRENTLY VALID PERMIT OR APPROVAL? ❑✓ Yes ❑ No If Yes, list agency(s) name and permit/approvals: Common Council has established a capital project for funding. 12. AS A RESULT OF PROPOSED ACTION WILL EXISTING PERMIT /APPROVAL REQUIRE MODIFICATION? Yes 0✓ No I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant/sponsor name: Tim Logue /City of Ithaca DPW Date: 12 -31 -12 Signature: Timothy N. Logue Gp If the action is in the Coastal Area, and you are a state agency, complete the Coastal Assessment Form before proceeding with this assessment OVER 1 Reset PART II - IMPACT ASSESSMENT (To be comoleted by Lead Amancvl A. DOES ACTION EXCEED ANY TYPE I THRESHOLD IN 6 NYCRR, PART 617.4? If yes, coordinate the review process and use the FULL EAF. Yes 0 No B. WILL ACTION RECEIVE COORDINATED REVIEW AS PROVIDED FOR UNLISTED ACTIONS IN 6 NYCRR, PART 617.6? If No, a negative declaration may be superseded by another involved agency. Yes 0 No C. COULD ACTION RESULT IN ANY ADVERSE EFFECTS ASSOCIATED WITH THE FOLLOWING: (Answers may be handwritten, if legible) C1. Existing air quality, surface or groundwater quality or quantity, noise levels, existing traffic pattern, solid waste production or disposal, potential for erosion, drainage or flooding problems? Explain briefly: No C2. Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources; or community or neighborhood character? Explain briefly: No C3. Vegetation or fauna, fish, shellfish or wildlife species, significant habitats, or threatened or endangered species? Explain briefly: No C4. A community's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? Explain briefly: No C5. Growth, subsequent development, or related activities likely to be induced by the proposed action? Explain briefly: No C6. Longterm, short term, cumulative, or other effects not identified in C1 -05? Explain briefly: No C7. Other impacts (including changes in use of either quantity or type of energy)? Explain briefly: No D. WILL THE PROJECT HAVE AN IMPACT ON THE ENVIRONMENTAL CHARACTERISTICS THAT CAUSED THE ESTABLISHMENT OF A CRITICAL ENVIRONMENTAL AREA (CEA)? E] Yes n No If Yes, explain briefly: E. IS THERE, OR IS THERE LIKELY TO BE, CONTROVERSY RELATED TO POTENTIAL ADVERSE ENVIRONMENTAL IMPACTS? Yes r,-(l No If Yes, explain briefly: PART III - DETERMINATION OF SIGNIFICANCE (To be completed by Agency) INSTRUCTIONS: For each adverse effect identified above, determine whether it is substantial, large, important or otherwise significant. Each effect should be assessed in connection with its (a) setting (i.e. urban or rural); (b) probability of occurring; (c) duration; (d) irreversibility; (e) geographic scope; and (1) magnitude. If necessary, add attachments or reference supporting materials. Ensure that explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately addressed. If question D of Part II was checked yes, the determination of significance must evaluate the potential impact of the proposed action on the environmental characteristics of the CEA. Check this box if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the FU EAF and/or prepare a positive declaration. Check this box if you have determined, based on the information and analysis above and any supporting documentation, that the proposed action WII NOT result in any significant adverse environmental impacts AND provide, on attachments as necessary, the reasons supporting this determinatic City of Ithaca Board of Public Works Name of Lead Agency Print or Type Name of Responsible Officer in Lead Agency Signature of Responsible Officer in Lead Agency 12 -31 -12 Date Title of Responsible Officer Timothy N. Logue I It+yGb�'� - i signature of Preparer (If different f esponsibl icer) Reset 9.213 Environmental Review Declaration for the East State /Martin Luther King Jr Street and Mitchell Street Traffic Signal and Street Widenina Project WHEREAS, the Board of Public Works has declared itself to be the lead agency for the environmental review for a project ( "the Project ") entitled "East State /Martin Luther King Jr. Street and Mitchell Street Traffic Signal and Street Widening Project" in accordance with Section 176 of the Ithaca City Code (CEQR) and in accordance with Article 8 of the New York State Environmental Conservation Law (SEAR), and WHEREAS, the Project involves widening East State /Martin Luther King Jr. Street by approximately 10 feet along a linear distance of approximately 300 feet (from approximately Eddy Street to Mitchell Street) in order to accommodate an additional dedicated left turn lane for eastbound traffic, and construction of a new traffic signal at the intersection with Mitchell Street, and WHEREAS, the Project is an Unlisted action according to CEQR and an Unlisted Action according to SEQR, and WHEREAS, a Short Environmental Assessment form was prepared by staff for CEQR and for SEQR, and WHEREAS, on January 7, 2013, the Board of Public Works declared itself lead agency for an uncoordinated environmental review for CEQR/SEQR, and WHEREAS, the Conservation Advisory Council has received a copy of the CEQR/SEQR short forms and a preliminary plan for the project, and WHEREAS, the Board of Public Works, acting as lead agency, has, on January 2, 2013, reviewed and accepted as complete Short Environmental Assessment Forms Part I and Part II prepared by staff, now therefore be it RESOLVED, That the Board of Public Works determines that the Project will result in no significant negative environmental impacts and that a Negative Declaration for purposes of Article 8 of the NYS Environmental Conservation Law be filed in accordance with the provisions of Part 617 of the State Environmental Quality Review Act and that a Negative Declaration for purposes of Section 176 of the City Code be filed in accordance with the City Environmental Quality Review Ordinance. Page 5 Memorandum December 21, 2012 TO: Kathy Gehring and City of Ithaca Board of Public Works FROM: Friends of Stewart Park RE: Grant Reports for Stewart Park Rehabilitation The Friends of Stewart Park (FSP) is working on many fronts and with many partners to enhance Stewart Park. We are pleased that the CFA Cascadilla Boathouse grant application we helped prepare on behalf of the City was selected for funding in the most recent round of Southern Tier Regional Economic Development Council grants. Following is a brief description of this grant application and a description of a proposed grant submission for Tourism Implementation funding for Large Pavilion improvements. BOATHOUSE PROJECT DESCRIPTION The City of Ithaca has been awarded $75,290 in State funding to complete the first phase of rehabilitation of the Cascadilla Boathouse to allow limited supervised use of the second floor gymnasium space. This funding will be used construct a secondary outdoor stairway to bring the space to code, will remove animal infestations and will restrict animal entrances in the third floor attic. Lynn Truame, Historic Preservation Planner for the City of BELOW: WITH PROPOSED NEW STAIR Ithaca, will manager this project. FSP and the Cascadilla f- ° ! '_ Boat Club (CBC) will work with the City to on the many tasks involved in implementing the project, including reviewing the current design proposal and estimate, hiring an architect for final design, bidding and construction oversight, coordinating appropriate volunteer activities for this and related improvements, fundraising for needed supplemental funding, and working to finalize any needed leasing arrangements between the City and CBC. The completion of the grant application included substantial input and collaboration by the City of Ithaca, the Creating Healthy Places Project at the Human Services Coalition, the Cascadilla Boat Club, the Friends of Stewart Park, Architect Claudia Brenner, and Landscape Architect and CWTI project manager Rick Manning. We are very pleased to get the news of the grant award and look forward to working with everyone to keep this project moving forward. 2013 TOURISM IMPLEMENTATION GRANT OPPORTUNITY FOR LARGE PAVILION IMPROVEMENTS As with the CFA grant, the Friends of Stewart Park is preparing the Tourism Grant on behalf of the City of Ithaca, the property owner to the Strategic Tourism Planning Board for approximately $70,000 to do a number of improvements to the Large Pavilion. These include installing a new roof; replacing the exterior half - circle doors; fixing column bases and missing column; replacing the interior lighting, switches and signs; and painting the interior. The proposed application is in response to a one -time funding opportunity, the 2013 Strategic Tourism Implementation Grant Funding Opportunity. $147,000 has been identified in the 2013 budget of the Tompkins County Tourism Program to support projects that help implement the Tompkins County 2020 Strategic Tourism Plan, which was accepted in September 2012 by the Tompkins County Legislature. The minimum grant amount is $25,000 with a $75,000 maximum and it is anticipated that 2 to 5 grants will be awarded. Stewart Park Rehabilitation has been identified as a Critical Action in the Strategic Tourism Plan. Cost estimates are being finalized and will be submitted prior to the Board meeting on January 7th. Following are some images of the issues to be addressed with this grant application: Large Pavilion in late 19th /early 20th century (left) and today. Roof needs to be replaced. -1 T i / T -1016 // 3'-4" / TA' // 9' -1018 / STEWART PARK: LARGE PAVILION :1 of 7 All windows fixed, new doors to swing inwards 7 semi - circular doors are in poor condition and need to be restored or replaced. 101 East State Street #222 Ithaca NY 14850 - t. 607.273.8686 x 241 - friendsofstcwart park. org r.. y, t� ae; One column at NW corner needs to be added and many of the 32 column bases need to be replaced. Replacing the functional fluorescent lighting fixtures and painting with needed preparations, would enhance the look of the interior. Many light switches, signs, emergency lighting and signs, and other architectural details need replacing. 101 East State Street #222 Ithaca NY 14 350 - t. 607,273.8686.x 241 - friendsofstewartpark.org PROJECT COST ESTIMATE SUMMARY PRELIMINARY PROJECT: CASCADILLA BOATHOUSE PHASE I RENOVATIONS SITE ADDRESS: STEWART PARK; CITY OF ITHACA, NY SECOND EXIT including exterior stairs, 1 set double doors, rails and roof in $42,500 keeping with historical character of boathouse and suitable for expansion in Phase II and II I ROOF REPAIR repair approx 200 sq ft of asphalt shingles, repair & reflash as $1,700 necessary approx 301f at joint between asphalt roof shingles and cedar wall shingles THIRD FLOOR CLEANUP remove debris in Attic; save for possible reuse any materials $2,000 original to the building. Following OSHA recommendations remove any pigeon droppings that remain. Seal openings and repair vents that have allowed entrance to birds. INSULATION 5.5 inches of sprayed polyurethane foam at underside of roof $13,800 in Gym area only HVAC Supply & install 150,000 Btu/hr infrared tube heating system $7,200 in Gym. ELECTRICAL Refurbish 6 existing 6 bulb light fixtures to UL standards $3,500 Upgrade existing wiring in Gym to meet current code Supply & install 2 exit signs and emergency illumination Sub -Total $70,700 ARCH /ENG FEES construction documents and construction administration $4,590 (schematic design completed 2011) includes structural engineer Sub -Total $75,290 Overhead & Profit (included) TOTAL PRELIMINARY CONSTRUCTION COST ESTIMATE $75,290 PREPARED BY CLAUDIA BRENNER, ARCHITECT based on my profesional experience and recent project pricing in Ithaca NY 7/8/2012 Yyytt 1'01 PROJECT COST ESTIMATE Phase I Stamped.xls - Proj Cost Est Summary - 7/10/2012 - 12:22 PM Pagel of 2 Kathrin Gehring - IMPP and THC re Agenda for BPW Meeting on Jan, 7th, 2013 From: "Diana Riesman" <driesman @earthlink.net> To: " Kathrin Gehring" <kgehring @cityofithaca.org> Date: 12/20/201211:18 AM Subject: IMPP and THC re Agenda for BPW Meeting on Jan, 7th, 2013 CC: "joann cornish" <joannc@cityofithaca.org >, "Scott Callan" <director@thehistorycenter.net> Hi Kathy and hope this note finds you well. Along with Scott Callan, Exec. Director of The History Center in Tompkins County, I would very much like to be added to the Agenda for your upcoming Board of Public Works meeting on January 7th, 2013. I have been talking to Ari Lavine and Mayor Myrick about a project I am working on with Scott and The History Center. THC and Ithaca Motion Picture Project are jointly applying for STPB grant movies for an exhibit focussed on Tompkins County history which would take place at the DPW /former Wharton studio building in Stewart Park. I have received approval so far from Parks Commission, Ray Benjamin at DPW, and Allen Green/ Liz Vance at Ithaca Youth Bureau, and know that official approval from the PBW Board is the next necessary step. The Mayor is supportive of the history exhibit project and is writing us a letter of support to submit to the STPB with our grant application. Attached below please find a copy of the very basic proposal I took with me to the Parks Commission last week. It gives an overview of the idea for the history exhibit. Many thanks for your attention to this matter and kindly confirm if Scott Callan and I are on the agenda for the meeting on Mon., January 7th. and, if so, also please remind me what time I would need to be there. I think it's 4:45pm or so.....? Have a very happy and pleasant holiday and here's to health and all good thngs in the new year! Best and many thanks, Diana diana riesman founder file: / /C: \Documents and Settings\kgehring \Local Settings \Temp\XPgrpwise\50D2F413coim... 1/2/2013 Page 2 of 2 ithaca motion picture project 607.266.9470 ce1607.592.3017 www.ithacamotionpidureproject.org W 110 PP ct► ,� 11 11 � p1C[11�E�PR�a c� file: //CADocuments and Settings\kgehring \Local Settings \Temp\XPgrpwise \50D2F413coim... 1/2/2013 December 11, 2012 Proposal for "Looking Into History" (working title) An Exhibit Promoting Tompkins County History at the Wharton Studio /DPW Building in Stewart Park Collaboration partners: The History Center in Tompkins County/ Scott Callan Ithaca Motion Picture Project / Diana Riesman The History Center in Tompkins County and Ithaca Motion Picture Project (IMPP) are jointly proposing a funding request to the Tompkins County Strategic Tourism Planning Board (STPB) for the development of "Looking Into History", a multimedia exhibit promoting facets of Tompkins County history, to be housed in the former Wharton Studio /DPW maintenance building in Stewart Park. The primary goal of the exhibit will be to promote our county's local historical assets in a manner consistent with STPB's goals of promoting tourism and quality of life. The vision for "Looking Into History" is to utilize the north- facing windows of the Wharton Studio /DPW maintenance building to support "peek -in" dioramas that depict various exhibit scenes and settings, photographic and text panels, and a small screen with moving pictures or slides. Some outdoor exhibit signage will be considered. Because the Wharton Studio /DPW maintenance building is an important and unique artifact from the era of silent moviemaking, a significant portion of the exhibit interpretation will be devoted to local silent film history, with another significant portion devoted to an overall interpretation of Tompkins County history. Through these interpretations, we hope to highlight various aspects of local history currently pursued by other, similar groups in town, including the Ithaca Aviation Heritage Foundation (IAHF) and Historic Ithaca (HI). As noted above, "Looking Into History" will be primarily located in the windows of the north facade of the former Wharton Studio /DPW maintenance building and visible to the public from the outside. There will be no need for public entry into the building to view the exhibit. Everything would be viewable from the outside looking. A simple viewing platform outside the north facade of the building would be erected to allow better viewing opportunities, with a slightly higher platform specifically for children to stand on to view the exhibit. Some limited landscaping on the north side of the building would take place to complement the exhibit. The building's unique history as a motion picture studio and its location on the Cayuga Waterfront Trail make it an ideal choice for this kind of public exhibit. People visiting Stewart Park or walking on the Cayuga Waterfront Trail will be drawn to and engaged in this creative, inventive, educational and original exhibit about Tompkins County History. The exhibit will promote local history, Stewart Park and its on -going revitalization, and the Waterfront Trail. "Looking Into History" will draw people to Stewart Park and the Waterfront Trail — it will be a must -see destination for residents and visitors to Ithaca. A secondary goal of the exhibit is to launch a collaborative effort between THC and IMPP that may lead to the development of a fully - realized museum space in the historic Wharton Studio building that would encompass both The Tompkins County History Center (exhibit space) and Wharton Studio Museum. Ithaca Motion Picture Project currently has a Memo of Understanding signed by Mayor Myrick which confirms the City's support for the use of the Wharton Studio /DPW maintenance building as a museum. IMPP contributed to a volunteer "beautification" effort on the building in 2009 which included cleaning and painting the building, fixing broken windows etc. To create and produce this exhibit, IMPP and THC will be working with the following creative team: Art & Anthropology, one of Ithaca's leading design firms run by Jason Otero and Joe Lamarre. A & A is responsible for IMPP's exhibit Romance, Exploits & Peril. When Movies Were Made in Ithaca which took place in eight locations throughout the county in 2011, new signage at the Eight Square Schoolhouse for THC and "Ithaca ", The Official Travel Companion for Ithaca and Tompkins County. Todd Zwigard, Architect, Todd Zwigard Architects ( Skaneateles, NY) IMPP's architect for the future Wharton Studio Museum is responsible for the design concepts for the exhibits in Romance, Exploits & Peril (one of which is currently on permanent exhibit at THC). Zwigard is an award- winning architect with experience in museum and exhibit design. Julie Simmons - Lynch, Writer Simmon's -Lynch is a professional writer responsible for all the text for IMPP's Romance, Exploits & Peril exhibit. She is also the writer hired for the proposed interpretive signage panels for the exteriors of The Cascadilla Boathouse, Large Pavilion and former Wharton studio building in Stewart Park, a project approved by the Parks Commission and Board of Public Works. Catherine Duffy Duffy, with a background in history and design, currently works at The History Center as a curator and will contribute to the proposed exhibit in that capacity. Duffy's previous museum experience includes roles at the Georgia Historical Society and Telfair Museum of Art in Savannah, GA, and the Strong Museum of Play in Rochester, NY. The one -time STPB call for grants will fund projects between $25k and $75k. For "Looking Into History", we anticipate a project budget between $40k and $60k which will include staff -time devoted to project development and management; contract fees for exhibit design; construction and implementation costs, small landscaping costs and monies for promotion and marketing. The application deadline for the STPB grant is January 8th, 2013. I kM '1 1 IL '81 , UVA�. I v CITY OF ITIII CA. DEPARTMENT OF PUBLIC WORKS - STREETS & FACILITIES DMSI!ON 245 Pier Road, Ithaca, New York 14850 -3246 Telephone- 607,272 -1718 Fax 607/272 -4374 TO: Mayor, Board of Public Works FROM: Lynne Yost, PE, Asst. Civil Engine DATE: December 17, 2012 RE: 2012 Sidewalk Program Work by Sidewalk Crew This year Street and Facilities ran one sidewalk crew consisting of four people. The crew also did other work assignments such as installing sculptures and asphalt paving as needed. 31 Properties, including Baker Park, 7 corner curb ramps Length of Sidewalk =1903 linear feet of 5 foot wide walk = 0.36 miles Value of Work = $518, 874 (increase over 2011 total of $97,057 with - 1.5 crews) Other sidewalk work by road crews: Ithaca Road - 484 linear feet of 5 foot wide walk including 7 corner curb ramps Cornell Street -- 381 linear feet of 5 foot wide walk including 4 corner curb ramps Total Sidewalk Built by City in 2012 = 2768 linear feet of 5 foot wide walk = O.S2 miles 2012 Sidewalk Permits Summary No Failed Some Conditions Work No Work Owner - initiated 37 15 19 3 Sidewalk Notice to Owner 43 31 9 3 Total Sidewalk Permits Issued 180 _ ]46 28 6 Note: Some properties received more than one permit. Owners who received notices and inspection maps were more likely to correct all failed conditions. "An Equal Opportunity Employer with a commitment to workforce diversification." 10 Billings: All 2012 work has been billed = $65,508 plus 25% _ $81,884 Payments (as of 12/5/12): 2012 Bills Paid = $27,996 (7 bills) 2012 Outstanding = $53,888 (13 bills) 2013 Preview: The 2013 sidewalk crew will be reduced from four to three people due to budget and staff cuts. Significant changes will be implemented in accordance with the resolution passed by BPW on 12/10/12. V T-1 N C) CN It— V♦ W O 0 W co C� ca r.. �I a 1 t i Ii ''•' � � 1S BB[)O a `yam, lsi N'�11f3"J o o z eo LU WN30?JVD 2e % EAST AVE ® -� j VE �AV1JWWt1S L SAGE A 3AV N3aN)_1 'At . m %{ lid OH ` COLLEGE AVE i v C =NTRALAVE w ° QI1S`ZIIVIB C9 and1S3M Id `gV�lAATAVE ; f; -Jld N310 z li n � dS ivosc 3nb,11 fSa3AIN(1 `� ~ w r! LU hU `,4 ! Y I h �2 LAKC r ;' m d z� G� N SF'r�. c. 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Several dozen residents have already called. While i feel it is not a service that would offer a net benefit to the community i keep my words to myself and I recommend that if they are interested in this insurance coverage that they consult their own homeowners insurance broker to decide on wether or not this company is really offering a cost effective product to them. I do let them know the current age of their service line and the average life expectancy of a typical service line. Regards, erik >>> Bill Gray 1/2/2013 2:34 PM >>> Erik, I am going to ask Kathy to put this on an agenda so that the board will be aware of this. I guess we can't stop any legitimate business from advertising by direct mail, but I expect that this will cause some confusion and extra work for W&S as well as the board. The idea is accurate. They appear to be selling insurance on a privately owned piece of property, the water lateral. Many homeowners will not fully understand or be able to assess their risk. Some will want to be insured against the risk they don't understand. However, I expect they will want to ask W&S to explain it to them. This will be a headache designed to benefit someone other than the residents of Ithaca. Bill >>> Julie Holcomb 1/2/2013 1:57 PM >>> Hi - Wasn't sure if you received this or not but wanted you to be aware of it in case it creates problems. Julie >>> "Barbara Boyarsky " 12/31/2012 10:00 AM >> ( to' U Dear Julie Conley Holcomb: We are writing to you as a municipal leader in the Ithaca area to inform you of our upcoming mailing. As you may know, most property owners are not aware that they are responsible for the water lines running through their property. American Water Resources of New York will soon send a letter to Ithaca residents and businesses, informing them of their service line maintenance responsibility. The mailing will explain that: (i) normal wear and tear can cause water line leaks, (ii) property owners are responsible for making the necessary repairs, and (iii) repairs can cost thousands of dollars. AWR's Water Line Protection Program provides property owners with an optional means to protect themselves affordably from the expense and aggravation of water line repairs. Please be assured that this letter explains that our programs are offered by AWR and that we are indenendent of Ithaca. In case Ithaca property owners have questions, we've included a list of key information below: American Water Resources of New York is a subsidiary of American Water, the largest publicly traded water company in the country which has served homeowners for over 126 years Servicing nearly one million customer contracts nationwide We are an A+ rated member of the Better Business Bureau AWR will only use licensed, Ithaca area contractors for all repairs We have been selected by the New York City Water Board as their official service line protection provider 93% of our customers are very satisfied with the overall value of our program (1/2/2013) Kathrin Gehring - Re: Fwd: Notice of Mailing to Ithaca Homeowners Page 2 In addition, Ithaca can partner with American Water Resources of New York to jointly educate property owners in your area about their service line responsibilities and programs available to protect them from any unexpected service line repair bills. If your city is interested in partnering with us and receiving a share of the revenue, we would provide you with a turn -key program that requires minimal effort by your city. For additional information about AWR, our programs, or how to partner and create a new revenue stream, please visit AWRUSA.com /info ( http://click.awrusa- email.com / ?gs= 25f5382fcaba b9f755fab473c39564b47ccf00966199d7dc04989244c5ce00 e5 ) or contact me at BarbaraB@amwater.com or 856 - 359 -2794. Respectfully, Barbara Boyarsky Vice President and General Manager American Water Resources of New York 1025 Laurel Oak Road Voorhees, NJ 08043 856 - 359 -2794 This email was sent to: iulieh@citvofithaca.org This email was sent by: American Water Resources 1410 Discovery Parkway, Alton, IL, 62002, United States We respect your right to privacy - view our policy ( http://click.awrusa- ema ii. com/? gs= 25f5382fcabab9f7e6861aebcdca81cba42bd9d623cf704f83735c835ddccb c0 ) ( http://click.awrusa- ema ii. com/? qs= 25f5382fcabab9f76448616dec10706b617a3cicOa 150f03da5304dbe9abd b29 )