HomeMy WebLinkAbout08-11-14 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS
OFFICIAL NOTICE OF REGULAR MEETING
A meeting of the Board of Public Works will be held on Monday, August 11, 2014, at 4:45 p.m.
in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca, New
York.
Agenda
1. Additions or Deletions to Agenda (items 1 -5: 15 min.)
2. Mayor's Communications
3. Communications and Hearings from Persons Before the Board
4. Response to the Public
5. Reports
Special Committees of the Board
Council Liaison
Board Liaisons
Superintendent and Staff
Other Department Heads
6. Approval of Minutes
6.1 July 14, 2014 Regular Meeting Minutes
7. Administration and Communications
7.1 2015 Budget Proposal
8. VOTING ITEMS
8.1 Buildings. Properties. Refuse and Transit
8.2 Highways, Streets and Sidewalks
A. Award of Bid for 2014 Sidewalk Improvement District Work, SID Project #1
— Resolution
B. A Resolution to Apportion and to Recommend Assessment of New
Sidewalk Construction Costs along portions of Cornell Street and Hancock
Street
8.3 Parking and Traffic
8.4 Creeks, Bridges and Parks
A. A Resolution Accepting a NYSDOT Use and Occupancy Permit for the
Cayuga Waterfront Trail
8.5 Water and Sewer
9. DISCUSSION ITEMS
9.1 Advertising Waste Receptacles Proposal
9.2 Proposed Updated to the 1976 Agreement with Bolton Point
9.3 Panhandling in Ithaca
10. New Business
11. Adiournment
If you have a disability that will require special arrangements to be made in order for you to fully
participate in the meeting, please contact the City Clerk at 607- 274 -6570 at least 48 hours before the
meeting.
The Board of Public Works meets on the second and fourth Mondays at 4:45 p.m. All meetings are voting meetings, opening with a public
comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the
Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or
complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend.
Notes for BPW Agenda, August 11, 2014
7.1 2015 Budget Proposal
The proposed departmental budgets are turned in for preliminary review. We will provide a
binder containing the proposed Public Works budgets at the meeting.
8.2A Award of Bid for 2014 Sidewalk Improvement District Work, SID Proiect #1 —
Resolution
Bids will be received on Friday, August 8, 2014, for this project. An updated resolution will be
provided at the meeting.
8.213 A Resolution to Apportion and to Recommend Assessment of New Sidewalk
Construction Costs along portions of Cornell Street and Hancock Street
A resolution and schedule of costs that will be apportioned for the new sidewalks on Cornell
and Hancock Streets are enclosed. The Board had previously decided to apportion half of the
costs to the adjacent property owners and half to the Sidewalk Improvement Districts.
8.4A A Resolution Accepting a NYSDOT Use and Occupancy Permit for the Cayuga
Waterfront Trail
NYSDOT needs a new resolution from the City accepting the permit for the Cayuga Waterfront
Trail. The resolution is self - explanatory.
9.1 Advertising Waste Receptacles Proposal
A group of Cornell students have submitted a proposal to install waste receptacles in
Collegetown that small businesses can advertise on. This proposal is similar to the
discussions that the Board held 5 -6 years ago about Tompkins Trust Company putting their
logo on the clock towers on the Commons.
9.2 Proposed Updated to the 1976 Agreement with Bolton Point
Bill Gray, former Superintendent, has created an updated agreement with Bolton Point that
needs the Board's approval.
9.3 Panhandling in Ithaca
Commissioner Jenkins would like to discuss the panhandling law that was removed from City
Code and the panhandlers that have popped up throughout the city.
M%ehaeLJ. Thorvue, P.E.
SL,tper%wtewdewt of Pu bl.ic Worizs
,4Lcgust 0, 2014
Page 2
8.2A Award of Bid for 2014 Sidewalk Improvement District Work, SID Project #1
Resolution
WHEREAS, bids were received on August 8, 2014, for the 2014 Sidewalk Improvement District
Work, SID Project #1, and
WHEREAS, staff has reviewed the bids received and made a recommendation for
award, now therefore be it
RESOLVED, That the City of Ithaca Board of Public Works hereby awards the contract for the
2014 Sidewalk Improvement District Work, SID Project #1 to
for their low bid meeting specifications of $ , and be it further
RESOLVED, That the Superintendent of Public Works be and hereby is authorized to execute
these contracts and to administer the same.
Page 3
CITY OF ITHACA
108 East Green Street, Suite 202 Ithaca, New York 14850 -5690
OFFICE OF THE CITY ENGINEER
Telephone: 607 /274-6530 Fax: 607/274 -6587
TO: Board of Public Works
From: Eric Hathaway, Sidewalk Program Manager
Date: 8/5/2014
Re: 2014 Sidewalk Improvement District Work — Award of Contract
'Please see the attached proposed resolution to award a contract for the 2014 Sidewalk Improvement
District Work. We anticipate receiving all bids by Friday, August 8 at 3 PM and then reviewing the
bids in advance of your meeting on August 11. We will complete the attached resolution based on the
bids received and will present this information to you at your meeting. I look forward to reviewing
this information with you.
The work is structured in three phases, each phase including work in the 4 SIDs covered by the
contract (DPW is going all work in SID 1). The contract is structured as a base bid for Phases 1 and
2, and an alternate to add Phase 3. Based on the bid prices and budget, I'll be recommending either
the base bid or all three phases.
jr
An Equal. Opportunity Employer with a commitment to worldorce diversification." 00
8.213 A Resolution to Apportion and to Recommend Assessment of New Sidewalk
Construction Costs alona portions of Cornell Street and Hancock Street
WHEREAS, on May 7, 2012, the Board of Public Works directed new sidewalk construction by
City forces along the west side of Cornell Street, between East State /MLK Jr. Street. and
Eastwood Avenue, in accordance with Uniform Sidewalk Improvement sections of the City
Charter, pursuant to plans and specifications prepared by the Office of the City Engineer, and
under the direction of the Superintendent of Public Works, and
WHEREAS, after a recommendation from the Board, Common Council created Capital Project
# 779 in the amount of $50,000 for Cornell Street sidewalk construction and associated costs,
with the understanding that approximately half of that amount would be recoverable under
sidewalk assessments authorized under the Uniform Sidewalk Improvement sections of the
City Charter, and
WHEREAS, on June 4, 2012, the Board of Public Works directed new sidewalk construction by
City forces along the north and south side of the 700 block of Hancock Street, in accordance
with Uniform Sidewalk Improvement sections of the City Charter, pursuant to plans and
specifications prepared by the Office of the City Engineer, and under the direction of the
Superintendent of Public Works,
WHEREAS, the Cornell Street and Hancock Streets sidewalks were constructed by the City
Department of Public Works in the summers of 2012 and 2013, respectively, and
WHERAS, Common Council passed Local Law No. 3 -2013, effective January 1, 2014, in
essence modifying the City Charter's policy in regard to responsibility for sidewalk construction
costs, and
WHEREAS, in the context of the new law, and through the adoption of the 2014 Sidewalk
Improvement District budget and work plan, the Board indicated their intent to share the costs
of the new sidewalk between the adjacent property owners and the newly created Sidewalk
Improvement Districts, and
WHEREAS on June 9, 2014, the Board held a duly advertised public hearing in accordance
with Section C -89 of the City Charter, in regard to apportioning and assessing sidewalk costs
for both Cornell Street and Hancock Street construction, in accordance with plans and
schedules of cost prepared by the Office of the City Engineer, now therefore be it
RESOLVED, That the Board of Public Works hereby approves the apportionment of costs as
shown in the attached schedule of costs prepared by the Office of the City Engineer, and be it
further
RESOLVED, That the Board of Public Works hereby recommends to Common Council to
assess such apportioned costs to the adjacent property owners in accordance with Section 89
of the City Charter.
Page 4
To:
From:
Date:
Re:
CITY OF ITHACA
108 East Green Street, Suite 202 Ithaca, New York 14850 -5690
OFFICE OF THE CITY ENGINEER
Telephone: 607/274 -6530 Fax: 607/274 -6587
Board of Public Works
Tim Logue, City Transportation Engineer
August 4, 2014
Assessing a portion of new sidewalk costs along Cornell Street and
Hancock Street to adjoining owners
Please find attached a resolution and schedule of costs that will apportion costs
for new sidewalk constructed on Cornell Street and Hancock Street in the past
few years, abutting the following addresses:
• 1120 E. Martin Luther King Jr./ State Street (side yard abuts Cornell St.)
• 10 Cornell Street
• 702 Hancock Street
• 710 Hancock Street
• 711 Hancock Street
• 622 Cascadilla Street (rear yard abuts Hancock Street).
Earlier this year, in the context of forming the SID work plans and budgets, you
indicated your preference to apportion half the sidewalk- related costs to the
adjacent property owners and half the costs to the Sidewalk Improvement
Districts (SID District 2 for Cornell Street work and SID District 3 for Hancock
Street work). The SID budgets were adopted by Common Council on May 7,
2014, thus committing that funding. To begin the process to assess the other half
of the new sidewalk costs, the BPW held a duly advertised public hearing on
June 9th. At that time, one property owner raised some concerns about how the
sidewalk area was calculated. Since then, staff has reviewed his survey, visited
the location, and discussed with him how he felt the area should be calculated.
After a number of exchanges, we are not able to come to an agreement. Staff feels
confident in our methodology and recommends proceeding in that manner. We
have notified him of our intent. To that end, please find attached a resolution
approving the schedule of costs and recommending that Common Council make
the assessments of costs accordingly.
J: \Sidewalks and Curb Ramps \New Sidewalks \State and Cornell St CP 779 \memo to BPW - assess costs of Cornell St
and Hancock St new sidewalks.doe
'An Equal Opportunity Employer \vith a commitment to -workforce diversificttim."
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8.4A A Resolution Acceptina a NYSDOT Use and Occupancy Permit for the Cayuga
Waterfront Trail
WHEREAS, a Project for the CAYUGA WATERFRONT TRAIL — PHASE 2, P.I.N. 395047,
(formerly PIN 395024), (the "Project ") is eligible for funding under Title 23 U.S. Code, as
amended, that calls for the apportionment of the costs of such program to be borne at the ratio
of 80% Federal funds and 20% non - federal funds, and
WHEREAS, from time to time, from June 13, 2001 to the present, Common Council has
authorized Capital Project #445 (then entitled Cass Park Waterfront Trail) in the total amount
of $3,633,556.37, for the costs of design, right -of -way acquisition, construction and
construction inspection for the three phases of the Cayuga Waterfront Trail (Phase 1 being a
two -mile loop in Cass Park, which has now been completed; Phase 2 being a two -mile
segment from Cass Park to the Farmers Market, not yet completed; and Phase 3 being a two -
mile segment from the Farmers Market to Stewart Park and the Youth Bureau, which has been
completed), and
WHEREAS, on September 28, 2004, environmental review of the proposed design for Phase 2
of the Trail was completed, by the City of Ithaca Planning and Development Board, the
designated lead agency for such review, and
WHEREAS, a portion of the Project is to be constructed on lands owned by the New York
State Department of Transportation, who requires that the City accept a Use & Occupancy
permit in order to use and occupy the lands with the Project, and
WHERAS, in accordance with the City of Ithaca Charter Section 63, "The Board of Public
Works may enter upon any lands for the purpose of survey and examination; may contract for,
purchase and acquire, by grant, purchase, gift, condemnation or otherwise, in the name of the
City of Ithaca all lands, water rights, easements, privileges and franchises and all other real
and personal property whatsoever, either within or outside of the corporation limits of the City
of Ithaca, which are necessary, in the judgment of the Board, for any of the purposes herein
set forth and shall have the right to enter upon, take possession of and appropriate all such
property and to do any and every act or thing that may be necessary to carry out the full intent
and purpose of all the provisions contained in this Charter;" now, therefore, be it
RESOLVED, That the Board of Public Works hereby accepts NYSDOT Use & Occupancy
Permit (Permit No. 33843) for $1 Payment Waived for the occupancy within the State's right -
of -way for a portion of the Cayuga Waterfront Trail, and be it further
RESOLVED, That the Mayor of the City of Ithaca, upon consultation with the City Attorney, be
and is hereby authorized to execute the NYSDOT Use & Occupancy Permit for the Project and
any subsequent papers which might be required for this permit, and be it further
RESOLVED, That this resolution shall take effect immediately.
Page 5
CladNetwork
Advertising Waste Receptacles Proposal
CladNetwork
Advertising Waste Receptacles Proposal
Who We Are
CladNetwork is a Cornell -based social impact startup whose mission is to make advertising
accessible for small businesses. We would like to install waste receptacles with embedded
electronic billboards to sell ad spots to businesses while addressing the lack of waste bins in
Ithaca.' We have received $10,000 in funding from the Cornell ECE Innovation Competition.2
Proposal
CladNetwork would like to place four 3 -part (trash, composting, recycling) waste receptacle
units, each with an embedded digital advertising billboard3, on sidewalks in Collegetown and in
the Commons. CladNetwork will take full responsibility for the waste removal from these units
at no additional burden to the City of Ithaca.
Design Specifications4
The advertising waste receptacle unit is a weatherproof rectangular wooden frame with an
embedded 40 inch LED TV, three galvanized 31 gallon steel waste bins, three waste openings,
and two waste bin access doors. The waste bins are encased in a building -code compliant
pressure treated wood frame. On the backside facing the street is a 40 inch LED TV that displays
electronic ads encased in a protective frame with a chemically strengthened glass panel. The
front is comprised of a padlocked double door system to allow easy access to the waste bins for
removal. A fiberglass panel seals the plywood roof from the elements. Waste openings on both
the street and sidewalk sides allow easy disposal of waste by pedestrians on both sides. The unit -
one waste bin wide and three waste bins long and one waste bin high — measures 31.5" x 37
13/16" x 72.5 ".
Design features and specifications can be modified to address Public Work's specifications.
Logistical Concerns
Trash — The double doors facing the sidewalk will allow Waste Management Employees to
quickly and easily replace the trash bags. The doors of the waste receptacle units will be locked
and access given only to waste removal personnel.
Maintenance — The waste receptacle is composed of all weather wood siding and a weatherproof
fiberglass roof. CladNetwork will take all ownership and liabilities of malfunctions and the
appearance of the waste receptacle and electronic billboard. Preventive maintenance will be
addressed with bimonthly routine checks to examine the functionality and appearance of the
receptacle and electronic billboard.
Size — The waste receptacle unit will take as much space as existing waste receptacles.
Power — The TVs within the advertising waste receptacles require electricity to operate, so the
proposed locations for waste receptacles are next to potential power sources. CladNetwork
would like to work with Public Utilities to connect the waste receptacles to power sources in a
safe and effective manner.
CladNetwork
Insurance — CladNetwork intends to insure its waste receptacles from the outside weather and
potential damages.
Appearance and Smell — The waste receptacles are designed and built be durable and robust,
addressing weatherproof, smell, and aesthetic concerns.
Locations
2 Colleggtown Locations
- Near the vacant Green Cafe
- Outside Stella's coffee shop
2 Commons Locations
- Outside the Chanticleer bar
- Outside Contemporary Trends
Financial Cost
The City will incur no financial burden for these advertising waste receptacles. CladNetwork will
assume all responsibility for installation, operation and maintenance of the units. The receptacles
do require electricity, but CladNetwork will pay for electricity. These waste receptacles generate
revenue from the sale of advertising spots to cover operating and maintenance costs while
making a profit.
Timeline
Upon Notice to Proceed, CladNetwork will have substantially completed the construction and
installation of the waste receptacles in the aforementioned locations within 90 consecutive
calendar days.
Summary
CladNetwork will offer the City of Ithaca four 3 -part waste receptacle units and pay for the
installation, operation, and maintenance of the receptacles in an effort to make the city greener
and cleaner. The City of Ithaca will examine the possibility of acquiring power for the units,
review placement of waste receptacles, and assess digital advertising on public streets. With our
technology, we hope to make advertising accessible and cheap for local businesses.
Action Steus
- Approval for installation of waste receptacles at specified locations
- Approval for display of electronic advertisements on waste receptacles.
CladNetwork
Appendix
"'Concerns of Collegetown" From the Ithaca Times:
David Pepin, owner of Dunbars ... spoke mainly about the lack of garbage cans in Collegetown.
He noted that Collegetown is the main entranceway to the university, and with all the garbage
thrown around it, it gives a bad first impression. [emphasis added]
Betsy Po, owner of Po Family Realty, seconded Pepin's opinion. "[ Collegetown] is what the
parents first see," she said, after complaining of Collegetown's broken meters, lack of garbage
cans [emphasis added] and traffic lights that she considers inadequate.
Tompkins County Legislator Nancy Schuler (D- District 4) said change is needed. "It is the
entrance to the university," she said, "and we need to look at [ways to improve it]."
z "Student Inventors Receive Innovation Prizes" From the Cornell Chronicle:
Team CladNetwork — Brian Xu '15, Viswesh Swaminathan '16 and Nyan Gadepalli '16 — was
presented with a $10,000 prize for its digital billboard system. "Unlike the conventional model,
where you have to contact the advertising agency on the billboard, we built a website — and with
a few clicks, any company can deploy an ad onto one of our billboards," CEO Swaminathan
explained. "We're also working on an analytics engine which allows our billboards to collect
real-time information about who's looking at the ads."
Xu, the company's CFO, said the $10,000 will go toward creating the minimum viable product
and purchase the $1,000 - per -piece boards from China. The team plans to set up a small Ithaca
network of three to five boards first. "We plan to expand into a larger metropolitan city, set up a
network of advertising digital billboards there, and start generating ad revenue," Xu said.
CladNetwork
3Photo of Prototype Advertising Waste Receptacle
4CAD Drawings
Front (Door) View
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Back ('TV) View
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CladNetwork
Side Panel A
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CladNetwork
Side Panel B
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5Proposed Locations for Collegetown Waste Receptacles
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The first location next to 312 College is outside a vacant Ithaca Renting building.
The second location next to Sheldon Court is outside of Stella's.
5Proposed Locations for Commons Waste Receptacles
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The first unit location next to the State Theatre is outside Chanticleer bar.
The second location next to CTB is outside Contemporary Trends.
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