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HomeMy WebLinkAbout01-13-14 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS OFFICIAL NOTICE OF REGULAR MEETING A meeting of the Board of Public Works will be held on Monday, January 13, 2014, at 4:45 p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca, New York. A enda 1. Additions or Deletions to Auenda (Items 1 -5: 15 min.) 2. Mayor's Communications 3. Communications and Hearings from Persons Before the Board 4. Response to the Public 5. Reports Special Committees of the Board Council Liaison Board Liaisons Superintendent and Staff • Introduction of Michael J. Thorne, Superintendent of Public Works Other Department Heads 6. Approval of Minutes 6.1 December 23, 2013 Regular Minutes 7. Administration and Communications 7.1 Public Comment Regarding the Proposed Street Vending Policy 8. VOTING ITEMS 8.1 Buildinas. Properties. Refuse and Transit 8.2 Highways. Streets and Sidewalks 8.3 Parking and Traffic 8.4 Creeks, Bridges and Parks 8.5 Water and Sewer 9. DISCUSSION ITEMS 9.1 Appeal of Water Bill for 800 South Plain Street 9.2 Request for Volunteers to Participate in the Sidewalk Past Work Credit Review Committee 10. New Business 11. Adjournment If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607- 274 -6570 at least 48 hours before the The Board of Public Works meets on the second, third and fourth Wednesdays of the months at 4:45 p.m. Al meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend. Notes for BPW Agenda, January 13, 2014 • Introduction of Michael J. Thorne, Superintendent of Public Works The City's new Superintendent of Public Works, Mike Thorne, will attend his first Board of Public Works meeting. Enclosed is Mike's resume to provide some background information of his experience and education. He has jumped in feet first this first week with the ice jams in Cascadilla Creek and kept his head above water (pun intended!). Staff looks forward to working with Mike as he learns the City's policies and procedures. 7.1 Public Comment Regarding the Proposed Street Vending Policv This is the second of two public comment meetings regarding the proposed food truck/mobile vending policy. A Board discussion will follow the public comment period. 9.1 Appeal of Water Bill for 800 South Plain Street Ithaca Housing Authority has submitted an appeal of a recent water bill for 800 South Plain Street. This property contains two meters: a larger, high flow meter, and a smaller, low flow meter. Staff recommends a credit to this account because the flow test of the low flow meter showed the meter was not working properly, and the meter readings that were taken by computer and manually were inconsistent. 9.2 Request for Volunteers to Participate in the Sidewalk Past Work Credit Review Committee The new Sidewalk Law has gone into effect and our office has started receiving applications for past sidewalk work credit. There have been a few incidences where the application has been denied already. The City has an appeal process that the applicant can utilize through the Board of Public Works. Tim Logue is asking for volunteers from the Board to participate in the appeals committee, along with staff. V-261U C1ehr%v,,q, E�Xeuct%ve ASSLSOvit For MD-ze Thorvi,e, ,S perLv,,tewolevi.t of PkbUa works J Gt vuua r� —q, 2024 Page 2 MICHAEL L THORNE, P.E. Work: 202 -580 -7494 104 BROoxmw ROAD Cell: 607 - 339 -1049 ITHACA, NY 14850 Email: mjthorne47 @yahoo.com EJ&ERIENCE SUMMARY Over 15 years of design, const ruction, and project management experience on civil and building construction Projects . Experience working on multiple tasks under critical time and budget constraints. • Commercial real estate development manager —office, hotel and residential • Management of design consultants, contractors, tenants, and permitting processes • Preparation and review of architectural and engineering drawings and specifications • Preparation of bid packages, review of proposals, and negotiation of change orders • Participation in the preparation and review of contracts, easements, leases, and other legal agreements • Creating and managing budgets with multiple funding sources • Cash flow modeling and analysis • Progress reporting to stakeholders EDUCATION CORNELL UNIVERSITY, ITHACA, NY • MPS Real Estate, May 2004 SAN JOSE STATE UNIVERSITY, SAN JOSE, CA • MS Civil Engineering, August 1994 • BS with Great Distinction, Civil Engineering, December 1991 WORKEXPERIENCE CGH TECHNOLOGIES, INC., WASHINGTON, DC December 2009 to Present Senior Engineer/Program Management Consultant Currently providing program management support to the FAA for building upgrade projects at air traffic control facilities, including the replacement of major mechanical equipment, curtain walls, and service elevators. Responsible for the preparation of project 'scoping documents, coordination of bid documents, cost evaluations, and assisting government client in documentation and reporting efforts. Participation in design reviews, proposal evaluations, change order review and negotiations, and value engineering. THE JBC COMPANIES, CHEVY CHASE, MD June 2004 to February 2009 Vice President—Development Project(Development Manager for the Waterview Project • Managed the development of the mixed -use Waterview project in Arlington, VA, consisting of luxury condominiums, a 4 -star hotel, and 625,000 square feet of Class A office space in a highly urbanized environment. Obtained permits, secured contracts, and coordinated work efforts between the general contractor, design team, attorneys, consultants, and Arlington County staff. Prepared and tracked budgets and schedules, built and maintained tenant relations, joint venture partnership relations and lender relations, and worked with in -house expertise on leasing activities, marketing activities, and insurance and financing issues. • Worked with local community groups and neighboring property owners to address concerns during construction and to build support for the project. Built important strategic relationships with senior Arlington County building and zoning officials. Obtained Certificates of Occupancy for all building uses within schedule constraints. • Managed all technical support during the pre - completion sale of the office building, and acted as development manager for the new office building owner through the end of construction and tenant occupancy. Project/Development Manager for the Rosslyn Gateway Project • Worked with architects, engineers, and attorneys to prepare initial zoning submissions for a 1 million square foot, mixed use development in Arlington, VA. Prepared different scenarios in "up- zoning" negotiations to increase the density of the development in exchange for a community benefit package. The development will eventually include Class A office space, luxury condominium units, and a 4 -star hotel. Project Manager for American Pharmaceutical Association (APhA) Headquarters • Responsible for client and budget management during the completion of base building and tenant improvement work for a 250,000 square foot, Class A office building located adjacent to the National Mall in Washington DC. SHAW ENVIRONMENTAL AND INFRASTRUCr M, INC., KNOXVILLE, TN 2000 —2002 Senior Project Engineer • Proposed, managed, and implemented a large -scale engineering study and security evaluation for the drinking water system at Tinker AFB in Oklahoma City, OK. • Managed and supervised multidiscipline engineering and construction activities for environmental remediation activities at Redstone Arsenal, AL. Developed and implemented monitoring plans to ensure compliance with state and federal regulatory agencies. • Working with various engineering and scientific disciplines, initiated a treatability study for soil and groundwater contaminated with ammonium perchlorate at Redstone Arsenal. This was a non-traditional and unregulated contaminant at the time. BARGE, WAGGONER, SUMNER, AND CANNON, INC., KNOXVR", TN 1998 —2000 Project Civil Engineer • Managed civil engineering activities for construction of the Knoxville Convention Center at the site of the 1982 World Fair. Site work was highly visible and complicated, and included the demolition of roads, buildings, and parking structures, relocation of major utilities, realignment of surrounding roads, and development of new parking garages. Coordinated efforts extensively with architects, engineers, utility companies, city officials, and the general contractor. Made presentations at public meetings with concerned community groups and city officials. • Designed roadways, infrastructure, and storm water facilities, and provided construction support for the 120 -acre Dowell Springs office park subdivision. Storm water detention facilities were coordinated with a unique waterscape design, resulting in a 2002 Excellence Award from the KnoxvillelKnox County Metropolitan Planning Commission. • Provided engineering support for initial planning efforts to redevelop a large brownfield in Knoxville. • Engineer of record for numerous site developments in East Tennessee, including Ripley's Aquarium of the Smokies, Knoxville Juvenile Justice Center, NBC Bank, and Carraba's Italian Grill. Bxcirrn NATIONAL, INC., OAK RIDGE, TN 1994-1998 Senior Civil Engineer • Supervised the design and permitting of several landfills for Loring AFB, Maine. Managed field crews and subcontractors during construction of these landfills. Developed operation and maintenance manuals addressing erosion controls/slope stabilization, landfill gas monitoring, and compliance reporting. Designed haul roads from quarrylsoil screening operation to landfill locations. Monitored quarry operations for product quality and compliance with workplans and permits. • Provided engineering and construction support for the temporary relocation of a creek to clean up contaminated bottom sediments at Loring AFB. This included the design and construction of a small dam, management of waste placement and landfill operations, and hydraulic design of a temporary creek. • Prepared plans for removal of radioactive soils beneath existing residences in Bergen County, NJ. Modeled streamflow and flood stages for a local creek. EMCON AsSOCUTES 1992-1994 Civil Engineer • Design and field engineer for several solid waste and environmental remediation projects. Prepared grading and drainage plans for landfills, waste transfer stations, and recycling facilities. • Field engineer for the construction of liners, leachate collection systems, and stormwater management controls at various landfills_ Field engineer for a hazardous sludge solidification and encapsulation project. • Assisted in the preparation of recyclable material volume studies, equipment selection and layout for recycling and composting facilities, and layout of public drop offlcommercial waste transfer facilities. OTHER New York State Professional Engineer —Civil Former Board Member: Rosslyn Business Improvement District, Arlington, VA. To: CITY OF ITHACA 510 First Street Ithaca, New York 14850 -3506 DEPARTMENT OF PUBLIC WORKS • WXrER AND SEWER DIVISION Telephone: 607,1272-1717 Fax: 607/277 -5028 MEMORANDUM Board of Public Works From: Barbara G. Frycek Senior Meter Technician Date: December 18, 2013 Re: 800 S. Plain Street Aeet #: 5507732800 After performing a flow rate test on the low flow (1 inch) meter for this account, we found it to have a weighted average of 94.5 %. Slightly below the AWWA standards. We then started to compare the hard read to the computer reads. The hard reads where from visual inspections at various times over the last four years. A difference of 2494 HCF was found that was a consistent difference for the last several years. As per past procedure when a meter is changed out the hard read is used. This reading caused the exceptionally high September bill. As this discrepancy occurred several years ago and no way of discovering hov4I propose the following. The September bill is recalculated for 542 units. This would be a credit applied to the account for $19,053.6o. Respectfully, Barbara G. Frycek Senior Water Meter Technician City of Ithaca "An Equal Opportunity Employer with a commitment to workforce diversification." Reader Comments And Notes 6/3/2013 10:18 am Page 4 of 7 zone 3 Read By: VRS Meter SN Customer Name New Account # Meter EI D Service Address Reading Reader Notes and Comments 5407332700 6722352 38798 AMR Leak Report 5509952 430 TITUS AVE N 5407373800 6723025S 18413450 AMR Leak Report 5142128 205 CECILA MALONE D 5407385400 33713288 110447 AMR Leak Report 5241724 161 CECILA MALONE D 5407407601 99535800 400200 AMR Leak Report 5247784 722 -34 MEADOW ST S 5407444003 91393615 373430 AMR Leak Report 5240332 511 TITUS AVE S 5407504500 35255546 11476 AMR Leak Report 5248043 425 -27 TITUS AVE S 5507600900 95629378 403210 AMR Leak Report 5248229 405 GENEVA ST S 5507626900 95629394 49211 AMR Leak Report 5247849 424 GENEVA ST S 5507716800 92599585 22176 AMR Leak Report 5248159 803 PLAIN ST S 5507732800 6575008S ITHACA HOUSING A 690298 AMR Leak Report 4739207 800 PLAIN ST S 5507733700 7946479S ITHACA HOUSING A 1963560 AMR Leak Report 11378575 798 PLAIN ST S 5507752400 96372076 42299 AMR Leak Report 5244787 610 PLAIN ST S 5509610900 6574998S 15578270 AMR Leak Report 4738848 221 GENEVA ST S 5509630500 16925942 83782 AMR Leak Report 5240104 339 GENEVA ST S 5509650100 16501774 156794 AMR Leak Report 5248216 232 GENEVA ST S 5509674300 30109535 120793 AMR Leak Report 5247827 114 GENEVA ST S 5509694900 87272822 512800 AMR Leak Report 5240479 225 ALBANY ST S 5509700800 34327070 70391 AMR Leak Report 5247560 311 ALBANY ST S 5509702600 9369531 9620 AMR Leak Report 11821077 315 ALBANY ST S 5509704400 32830653 486430 AMR Leak Report 5247619 319 ALBANY ST S 5509712400 30118382 86058 AMR Leak Report 5248347 405 ALBANY ST S r b --c 1- 1.3 o City of Ithaca Board of Public Works Water Department Install Remove File# Name Address Date Reason- detD Meter Info OId# Make—_Z? _Size Yl New#— Flow L Size. f Notes :'7� �'a I�V�hN�ilA � �1 0 I*- I Item 8.513 Ithaca Housing Authority Acct. #: 800 S. Plain St. Meter Size: Min. Consumption *: Water Bill Analysis 5507732800 2 inch 112 Meter Reading Date Cons.* Billing Date Water Bill Total Bill Water Rate Sewer Rate Actual Cost Notes 312/2010 333 3/19/2010 1,105.56 2,652.75 3.32 4.43 $ 2,580.75 6/3/2010 621 6/21/2010 2,061.72 4,884.75 3.32 4.43 $ 4,812.75 9/7/2010 607 9/20/2010 2,015.24 4,776.25 3.32 4.43 $ 4,704.25 Leak Report 12/2/2010 632 12/20/2010 2,370.00 5,519.84 3.75 4.43 $ 5,169.76 3/3/2011 600 3/18/2011 2,250.00 5,244.00 3.75 4.87 $ 5,172.00 6/2/2011 629 6/20/2011 2,358.75 5,493.98 3.75 4.87 $ 5,421.98 Leak Ltr 5/16/11 9/6/2011 636 9/20/2011 2,385.00 554.32 3.75 4.87 $ 5,482.32 12/5/2011 448 12/20/2011 2,016.00 4,354.88 4.50 4.87 $ 4,197.76 3/5/2012 426 3/20/2012 1,917.00 4,144.56 4.50 5.06 $ 4,072.56 6/4/2012 448 6/20/2012 2,016.00 4,354.88 4.50 5.06 $ 4,282.88 9/4/2012 501 9/20/2012 2,254.50 4,861.56 4.50 5.06 $ 4,789.56 _ 12/4/2012 452 12/20/2012 2,034.00 4,682.40 4.50 5.06 $ 4,321.12 3/5/2013 473 3/20/2013 2,237.29 4,896.60 4.73 5.47 $ 4,824.60 6/4/2013 782 6/20/2013 3,698.86 8,048.40 4.73 5.47 $ 7,976.40 9/4/2013 2410 9/18/2010 11,399.30 24,654.00 4.73 5.47 $24,582.00 10/30/2013 282 1213/2013 223 *Consumption is in 100 cubic feet (i.e. 57 = 5,700 cubic feet of water consumed) Water Consumption for 800 S. Plain St. 3000 m 2500 si 2000 °0 1500 k a �% 1000 :r E 500 0 ! I I I I I NIZI NQ� NN NN NN C!3 Cj JABill Gray\Bill's Correspondence\Complaint Responses\Water Protests - bill analyses.xls800 S Plain St 12/16/2013 0t}S1NG 9 c7 0 o r � -ft'l 1946 December 5, 2013 City of Ithaca Board of Public Works 108 East Green St. Ithaca, NY 14850 -5690 ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NY 14850 (607) 273 -8629 SUBJECT: Water Meter Failure Service Address: 800 South Plain St Serial #: 6575008S Account #: 5507732800 Dear Sir /Madam: RECEIVED Dept. of Public Works DEC 0 6 2013 Office of the Superintendent and tnginsering Division Please refer to the attached documents which serve to provide a data trail for the water meter readings taken at 800 S. Plain Street. On the attached 10/21/2013 invoice the Ithaca Housing Authority was billed $24,654 for a reading of 2,407 units, which upon examination, is five (5) times higher than the usage indicated by the meter on the previous twelve readings. We paid the billed amount on September 27th with check #7031. We requested an investigation, and upon examination, it was determined that the meter was faulty; it was subsequently replaced on October 30tH We took meter readings every several days during the two (2) weeks following the new meter installation and verified that the reading on October 21st was in error. Please refer to the attached summary of meter readings taken just prior to and following the new meter installation. Based on this data, we have concluded that since the meter was replaced, we should have been billed for approximately $6,108 instead of the $24,654 that was on the October 21st invoice. We are formally requesting a correction of $18,546 on our account either in the form of a credit to the account or by issuance of a check for the same amount made payable to the Ithaca Housing Authority. If you have questions or require additional information, feel free to contact me directly at 273- 8629, ext. 243. Sincerely, Brenda C. Westfall Executive Director Enclosure Hearing Impaired (800) 662 -1220 FAX (607) 273 -1151 r L. O Q D 2 O +O+ Cc _ � H V cc s oluxr V c Q. m m v, rin Fn c" Fn m rri m 4 .00 Q Oi LL r-1 TH . r-I rl H .- I c-1 40 V. x- 1 Q m 0-0 s 00 z z s u Ali. z z - (p M to V cv Ln. Lo to � . Lo w g co -',Lb, 'a 111 O.. P., NNNNNN cq rn .d AD f`� O .Ln -00 lV ai s CL LA m in u-, - il? ih th N F N: I` W N - O d 0 CO (0 LB O C� , (CC�/ j ~ '� n+ . ri 01 N Ch C1 Ct M Qx N r-1 � Q 1! 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LA h 00 M r O Q co N X X 0 U of C N E N V! co .0 C N LL 0 vl- N rn to d 7 z CITY OF ITHACA 108 Fast Green Street, Suite 202 Ithaca, New York 14850 -5600 OFFICE OF THE CITY ENGINEER Telephone: 607/274 -6530 Fax: 607/274 -6587 To: Board of Public Works From: Tim Logue, Transportation Engineer Date: January 7, 2014 Re: Committee for Sidewalk Past Work Credit Appeals As you may well know, the new sidewalk law has gone into effect as of January 1st. One of the components of the law is that property owners are allowed to apply for a credit against the assessment based on past work on sidewalk construction or repair. We are processing these applications and there are a few cases where we feel we have to deny the application in accordance with the law, but also, in accordance with the law, the Board of Public Works might be willing to grant an appeal. For example, in one case, a contractor applied for a permit on behalf of the homeowner, and we verbally approved the work and had the permit ready to issue, but the contractor did not actually pay for or sign for the permit - meaning the permit was never actually issued. The contractor chose to proceed with the work. We don't have an issue with the work itself. However, according to the law, the homeowner is not eligible for the past work credit because no permit was issued. We should deny the application. On the other hand it seems a little unfair to "punish" the homeowner because of the contractor's poor choice. So far, with about 30 applications submitted, we have 2 or 3 possible appeal cases. We are expecting about 100 total applications to be submitted by the February 1st due date. I would like to create a little committee of one or two BPW commissioners and a few staff in order to review such cases and to prepare a recommendation to the Board for these appeals. I think committee discussions would make for a more efficient use of the full Board's time during your full meetings and allow us to fully debate the pluses and minuses of different types of cases. I am not able to make the meeting on Monday, but I believe Tom or Mike will be able to take a couple volunteers. I am thinking the commitment will be three meetings in February and /or March of about two hours each. The full Board should be hearing the appeals in March and early April. J: \Sidewalks and Curb Ramps \Sidewalk Improvement Districts \memo to BPW for appeal committee.doc "An Equal Opportunity Employer with a commitment to workforce diversification." 1a