HomeMy WebLinkAbout06-22-15 Board of Public Works Meeting AgendaBPW Meeting
Board of Public Works
DATE:June 22, 2015
TIME:4:45 pm
LOCATION: 3rd Floor,
City Hall, Council Chambers
108 E. Green St., Ithaca
AGENDA ITEMS
Topic Voting?Presenter(s)
Time
Allowed
1.Call to Order/Agenda Review No Mayor Myrick 5 min.
2.Mayor’s Communications No Mayor Myrick
3.Communications and Hearings from Persons
Before the Board
No Public 5-15
min.
4.Response to the Public No Commissioners
5.Reports
A.Special Committees of the Board
B.Council Liaison
C.Board Liaisons
D.Superintendent and Staff
No Various 10 min.
6.New Project Presentation
7.Administration & Communications
8.Buildings, Properties, Refuse & Transit
9.Highways, Streets & Sidewalks
10.Parking & Traffic
11.Creeks, Bridges & Parks
12.Water & Sewer
A.207 Giles Street Water Service Installation Billing
Adjustment - Miscellaneous Billing Invoice #18656
–Resolution
No Asst. Supt. Whitney 5 min.
The proposed resolution is enclosed for the Board’s vote.
13.Discussion Items
A.Appeal of Water/Sewer Installation Bill for 292
Westwood Knoll
No Asst. Supt. Whitney 10 min.
The property owner has submitted a letter stating that his contractor, when the driveway was
paved, also patched the street. He is protesting the charges for the street patching performed
by City crews.
B.Appeal of Water Bill for 214 Elmira Road –
Account #4900299202 – Proposed Resolution
No Asst. Supt. Whitney 10 min.
Finger Lakes ReUse has purchased 214 Elmira Road and is requesting a reduction in their
quarterly water bill.
14.New Business No
15.Adjournment Yes
Page 2
12A.207 Giles Street Water Service Installation Billing Adjustment - Miscellaneous
Billing Invoice #18656 - PROPOSED RESOLUTION
WHEREAS, in April 2014, the owners of 207 Giles Street were incorrectly informed by the
Water & Sewer Division of the City Department of Public Works that their existing water
service from the main to the curb box was copper, and
WHEREAS, on Thursday April 29, 2015, the contractor and plumber the owners had hired to
replace their water service from the curb valve box to the house discovered that the water
service line in the road was lead, and
WHEREAS, a City crew was not available to replace the lead service from the main to the curb
valve box until Monday, May 4, 2015, and
WHEREAS, had the owner and their plumber known in advance that the service in the road
was lead, they would have coordinated with the City to replace it before the service from the
curb to the house was replaced, and
WHEREAS, the miss-coordination of the work did indeed cause the owners of 207 Giles Street
to incur additional cost, and
WHEREAS, the additional costs billed by the plumber, M&M Plumbing, was $176.00, and
WHEREAS, the additional costs billed by the excavator Carson Groundworks was $467.77,
and
WHEREAS, the invoice from the City Department of Public Works Water & Sewer Division for
a new water service from the main to the curb valve is $2,534.97, and
WHEREAS, Water Department staff recommends to the Superintendent and Board of Public
Works that the bill for the work done by the City for the new water service from the main to the
curb be reduced by the amount of these additional costs incurred by the Owner, a total of
$643.77, now therefore be it
RESOLVED, That the $2,534.97 City of Ithaca billing (invoice #18656) for the installation of the
new water service in the street be reduced by $643.77 to $1,891.20, and be it further
RESOLVED, That the Board of Public Works authorizes the City of Ithaca Chamberlain to
make arrangements with the owners for payment of this bill without penalty.
Page 3
13B.Appeal of Water Bill for 214 Elmira Road – Account #4900299202 – PROPOSED
RESOLUTION
WHEREAS, on 2/ 27/2014 the Finger Lakes ReUse, Inc. took ownership of the water service
at 214 Elmira Road, and
WHEREAS, the building at 214 Elmira Road (former BOCES School) had a 2-inch meter and a
corresponding minimum billing of 112-HCF or $1,184.96 per 2014 quarter, and
WHEREAS, at the request of Finger Lakes ReUse and after a review by the City Plumbing
Inspector the 2-inch water meter was replaced with a 1-inch water meter on 9/5/2014, the
corresponding minimum bill for a 1-inch meter is 32-HCF or $338.56 per quarter, and
WHEREAS, the total metered water usage for 214 Elmira Road during the time frame between
2/27/14 and 9/5/14 was 4-HCF, and
WHEREAS, the Owners are requesting relief for the two quarters in 2014 where the water
billing was based on the 2-inch meter minimum, and
WHEREAS, the difference between the minimum billing for a 2-nch and a 1-inch meter is 112-
HCF – 32-HCF = 80-HCF or ( $1,184.96 – $338.56 = $846.40/quarter), for two quarters
totaling $1,692.80, and
WHEREAS, the owners have been paying the minimum bill each quarter all along, and
WHEREAS, the 4-inch fire service line was not listed on the account, the bill for the 4-inch fire
service line at the facility is $48/quarter and has not been billed for the last 6quarters totaling
$288.00, and
WHEREAS, Water Department Staff recommends to the Board of Public Works based on the
minimal actual metered consumption that a practical and equitable resolution to the matter
would be to refund the $1,692.80 difference between the 1-inch and 2-inch meter minimum
bills less the $288.00 billing for the 4-inch fire service line, for a total refund of $1,404.80, now
therefore be it
RESOLVED, That the billing for the 2-quarters in 2014 at the 2-inch water meter minimum
quarterly rate of $1,184.96 be reduced to the 1-inch water meter minimum quarterly rate of
$338.56 for a refund of $1,692.80 on the minimum charges for water and sewer consumption,
and be it further
RESOLVED, That the refund be reduced by the amount of the $48/quarter for the 4-inch fire
service line from 2/27/14 an amount to date of $288.00. $1,692.80 - $288.00 = $1,404.80. For
a total refund of $1,404.80