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Home My WebLink About06-08-15 Board of Public Works Meeting AgendaA: } s BPW MDATE: June 8, 2015 TIME: 4:45 pm LOCATION: 3�d Floor, Board of Public Works City Hall, Council Chambers 108 E. Green St.. Ithaca AGENDA ITEMS 6. New Project Presentation A. Update from the Friends of Stewart Park No Rick Manning & 10 min. Diane Riesman Friends of Steward Park has an update on several projects already in progress in the park, along with several potential projects that are being recommended. B. Landscaping Plan for the Alley between 307 No Scott Whitham 10 min. College Avenue and Fire Station #9 The design firm hired to work on 307 College Avenue would like to include the alley between that address and the adjacent Fire Station #9. Scott Whitham will present the plan to the Board for their input. 7. Administration & Communications A. Approval of Minutes Yes Mayor Myrick 5 min. 1. May 18, 2015 8. Buildings, Properties, Refuse & Transit 9. Highways, Streets & Sidewalks A. DRAFT Resolution to Create an Exception to the Yes Mayor Myrick 20 min. Heritage Permit for The Hot Truck The draft resolution is ready for a vote. 10. parking & Traffic 11. Creeks, Bridges & Parks A. Award of Professional Services Contract for Yes Dir. of Eng. West 5 min. Cascadilla Creekway Project — Resolution B. Award of Professional Services Contract for Yes Dir. of Eng. West 5 min. Stewart Avenue Bridge Painting Project — Resolution These projects are ready to move forward with the award of a Professional Services Contract. 12. Water & Sewer Time _ Topic Voting? Presenter(s) Allowed 1. Call to Order /Agenda Review No Mayor Myrick 5 min. 2. Mayor's Communications No Mayor Myrick 3. Communications and Hearings from Persons No Public 5 -15 Before the Board min. 4. Response to the Public No Commissioners 5. Reports No Various 10 min. A. Special Committees of the Board B. Council Liaison C. Board Liaisons D. Superintendent and Staff 6. New Project Presentation A. Update from the Friends of Stewart Park No Rick Manning & 10 min. Diane Riesman Friends of Steward Park has an update on several projects already in progress in the park, along with several potential projects that are being recommended. B. Landscaping Plan for the Alley between 307 No Scott Whitham 10 min. College Avenue and Fire Station #9 The design firm hired to work on 307 College Avenue would like to include the alley between that address and the adjacent Fire Station #9. Scott Whitham will present the plan to the Board for their input. 7. Administration & Communications A. Approval of Minutes Yes Mayor Myrick 5 min. 1. May 18, 2015 8. Buildings, Properties, Refuse & Transit 9. Highways, Streets & Sidewalks A. DRAFT Resolution to Create an Exception to the Yes Mayor Myrick 20 min. Heritage Permit for The Hot Truck The draft resolution is ready for a vote. 10. parking & Traffic 11. Creeks, Bridges & Parks A. Award of Professional Services Contract for Yes Dir. of Eng. West 5 min. Cascadilla Creekway Project — Resolution B. Award of Professional Services Contract for Yes Dir. of Eng. West 5 min. Stewart Avenue Bridge Painting Project — Resolution These projects are ready to move forward with the award of a Professional Services Contract. 12. Water & Sewer Time Topic Voting? Presenter(s) Allowed 13. Discussion Items A. Appeal of Water /Sewer Installation Bill for 292 No Asst. Supt. Whitney 10 min. Westwood Knoll The property owner has submitted a letter stating that his contractor, when the driveway was paved, also patched the street. He is protesting the charges for the street patching performed by Gity crews. B. 207 Giles Street Water Service Installation Billing No Asst. Supt. Whitney 10 min. Adjustment - Miscellaneous Billing Invoice #18656 — Proposed Resolution The owner was told wrong information, so has requested a reduction in her water service bill. C. Appeal of Water Bill for 214 Elmira Road — No Asst. Supt. Whitney 10 min. Account #4900299202 — Proposed Resolution Finger Lakes ReUse has purchased 214 Elmira Road and is requesting a reduction in their quarterly water bill. D. North Cayuga Street Bike Lanes No Dir. of Eng. West 10 min. Per the Board's request, Transportation Engineer Tim Logue has reviewed options for the bike lanes that will be installed 14. New Business 15. Adjournment Page 2 No Yes WHITHAM PI.A \TNING & DESIGN, LLC June 3, 2015 Michael Thorn Superintendent of Public Works City of Ithaca Second Floor of City Hall 108 E. Green Street Ithaca, N.Y. 14850 Re: Alley between 307 College Avenue and Fire Station #9 Dear Mike, As part of the planning for the new Collegetown Crossing project, and through conversations with both Fire Chief Tom Parsons and City Engineer Tom West, we have incorporated the existing alley between the properties into the design as a landscaped buffer. Per these conversations, and as a condition of site plan approval from the City of Ithaca Planning Board, the project team agrees to work with the city to draft a license agreement that 1) indemnifies the city against any liability, 2) assumes responsibility for maintenance and 3) states that the property will be returned to pre - construction conditions should the project team decide to abandon it. The license agreement would be revocable by either party. Upon revocation, the landscape would be removed and the area converted back to a grass lawn. However, if the City sells this property, we request that the portion this project occupies be sold to Collegetown Crossing. We have attached the following documents for your review: A) The existing survey of the site, via T.G. Miller, dated 7/15/2010. B) The proposed site plan for the Collegetown Crossing project, dated March 5, 2015. C) Photographic images of the site. We look forward to our conversation with you and other city officials. In the meantime, please do not hesitate to contact me, or any of the project team, with questions or concerns. Sincerely, Scott Whitham Phone: 607379.917.5 Emaik u hithamCa)whithlinderigrn.com 123 S. 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DRAFT Resolution to Create an Exception to the Heritage Permit for The Hot Truck WHEREAS, the Hot Truck has been operating as a mobile food vending truck in and around the Cornell Campus since 1960s, and WHEREAS, a mobile food vending policy was adopted by the Board of Public Works in January 2014 to "establish a uniform City policy for the utilization of City Streets for the purpose of vending fresh, prepared and pre - packaged food products to the general public," and WHEREAS, the Board of Public Works recognized the difficulty of policy compliance for two existing food vendors, "The Hot Truck" and "Louie's Lunch Wagon" because both food vending vehicles are inoperable and rely on electrical service provided at the sidewalk, and WHEREAS, the Board of Public Works created a "Heritage Permit" to allow these two vendors to remain in their current locations, but to otherwise adhere to the new food vending policy, and WHEREAS, the owner of The Hot Truck has requested to change from its current operating location on Stewart Avenue to a new permanent location at the corner of Eddy Street and Dryden Road under the same provisions of the Heritage Permit, and would arrange for a new electrical service to be provided at the sidewalk, and WHEREAS, because of the historical significance of the Hot Truck, the Mayor has requested the Board of Public Works to allow an exception to the Heritage Permit, which would permit the Hot Truck to permanently relocate to the Eddy Street/Dryden Road location, now therefore be it RESOLVED, that the Board of Public Works hereby grants an exception to the food vending policy and Heritage Permit to allow the Hot Truck to permanently relocate to the comer of Eddy Street and Dryden Road, and be it further RESOLVED, that the Hot Truck provide electrical service at the sidewalk at their own expense and in accordance with any street permit requirements imposed by the Department of Public Works, and be it further RESOLVED, that the Hot Truck comply with all other provisions of the mobile food vending policy and previous Heritage Permit requirements. Page 3 11A. Award of Professional Services Contract for Cascadilla Creekway Project — Resolution WHEREAS, the City of Ithaca established Capital Project #802 for Cascadilla Creekway Project ( "the Project ") in the amount of $750,000, and WHEREAS, the Project includes the following four infrastructure components (Cascadilla Avenue enhancement; railings replacement along Cascadilla Creek; Sears Street Pedestrian Bridge replacement; and pedestrian /ADA improvement at Cascadilla Avenue /N. Cayuga Street intersection), and WHEREAS, the project is eligible for funding reimbursement under Title 23 U.S. Code as administered by the Federal Highway Administration (FHWA) that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non - Federal funds, and WHEREAS, professional services proposals were received on January 21, 2015 for the project, and WHEREAS, the Consultant Selection Committee has reviewed eleven proposals received and made recommendations for award, now therefore be it RESOLVED, That the City of Ithaca Board of Public Works hereby awards the professional services contracts for the project to LaBella Associates, D.P.C., of Rochester, New York, for an amount not to exceed $101,900, and be it further RESOLVED, That the Mayor of the City of Ithaca be hereby authorized to enter into said contracts under the usual terms and conditions. Page 4 11B. Award of Professional Services Contract for Stewart Avenue Bridge Painting Project — Resolution WHEREAS, the City of Ithaca established Capital Project #818 for Stewart Avenue Bridge Painting Project Over Cascadilla Creek, P.I.N. 375594 ( "the Project") in the amount of $80,000, and WHEREAS, the Project is eligible for funding under Title 23 U.S. Code as administered by the Federal Highway Administration (FHWA), as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non - Federal funds, and. WHEREAS, the Project consists of field cleaning and overcoating of the structural steel members of Stewart Avenue Bridge to extend the service life another 15 years, and WHEREAS, professional services proposals were received on January 21, 2015 for the project, and WHEREAS, the Consultant Selection Committee has reviewed seven proposals received and made recommendations for award, now therefore be it, RESOLVED, That the City of Ithaca Board of Public Works hereby awards the professional services contracts for the project to LaBella Associates, D.P.C., of Rochester, New York, for an amount not to exceed $66,238.12 and be it further, RESOLVED, That the Mayor of the City of Ithaca be hereby authorized to enter into said contracts under the usual terms and conditions. Page 5 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850 -6590 OFFICE OF THE MY ENGINEER Telephone: 607/2746530 Fax: 607/2746587 MEMORANDUM TO: Board of Public Works FROM: Addisu Gebre, Bridge Systems Engineer DATE: May 21, 2015 RE: Cascadilla Creekway Project: Capital Project #802 Stewart Avenue Bridge Painting Project Capital Project #818 Please find enclosed proposed resolutions to award a professional services contract to LaBella Associates, D.P.C. ( "LaBella") for Cascadilla Creekway Project and Stewart Avenue Bridge Painting Project. Both projects were advertised in the NYS Contract Reporter on January 21, 2015; the City received 11 proposals for Cascadilla Creekway Project and 7 proposals for Stewart Avenue Bridge Painting Project on February 11, 2015. After reviewing the proposals, Consultant Selection Committees ( Addisu Gebre, JoAnn Cornish and Kent Johnson for Cascadilla Creekway Project and Addisu Gebre, Tom West and Lynne Yost for Stewart Avenue Bridge Painting Project) selected. LaBella following all applicable Federal consultant procurement requirements. Upon completion of the selection processes, the contract scope and fee were negotiated with LaBella. I have worked with LaBella on Columbia St. Bridge and Gateway Bridge Inspection Projects. I am comfortable with LaBella's expertise to perform in a cost effective manner and also to deliver excellent design solutions; therefore, I am ready to recommend that you award the contract to LaBella in an amount not to exceed for $101,900 for Cascadilla Creekway Project and in an amount not to exceed for $66,238.12 for Stewart Avenue Bridge Painting Project. ------------------------------------------------------------------------------------------------------------------- The City of Ithaca established Capital Project #802 in the amount of $750,000 (Total project cost) for Cascadilla project and Capital Project #818 (Design cost) in the amount of $80,000. Cascadilla Creekway Project consists of the rehabilitation and enhancement to a bicycle and pedestrian way along Cascadilla Creek. The project includes the following four infrastructure components: 1. Enhance Cascadilla Avenue and upgrade it to include it in the City's Bicycle Boulevard System, primarily with pavement markings and signs; Page 2 of 2 2. Remove the deteriorated railings along the creek and replace them with railings that conform to current safety standards; 3. Make pedestrian enhancements and upgrade six curb ramps at the Cascadilla Avenue/N. Cayuga Street intersection to meet current ADA guidelines; and 4. Remove and replace the Sears Street Pedestrian Bridge. The Stewart Avenue Bridge Painting project consists of field cleaning and overcoating of the structural steel members of Stewart Avenue Bridge to extend the service life another 15 years. If you have any question, please call Addisu Gebre, Bridge Systems Engineer at 607- 220 -7581 or a eg bre@cityofithaca.org. Thank you, Addisu Gebre EUGENE S. HANNON ,,.., ,....:.,.::...._, ........ ;... ..........:..:.. ...,,:..., ...... ..........., ..................:. ...... . 292 Westwood Knoll Ithaca, NY 14850 (607) 595 -1362 estevehannon@gmail.com January 20, 2015 Department Of Public Works Attention: Michael Thorne 108 E. Green Street Ithaca, NY 14850 Michael, I was referred to you by the Water & Sewer Division. RECEIVED Dept. of Public Works JAN 262015 Office of the Superintendent and Engineering Division I received a bill for water and sewer installation for my new construction home. (I was not aware that I would be billed for the installation). Part of the bill includes $720 for street patching. When I had my driveway paved, I had the contractor patch the street (since the hole was very close to my driveway). The street was not patched by the City. I would like to ask you to please provide approval to the Water & Sewer Department to remove the cost of the street patch from the installation bill. The invoice number is 00019845 and account number is 00006598. Thank you. Sincerely, Eugene S. Hannon CITY VI!' ,l•',l.1R A CA 108 E GREEN STREET 1THACA NY 14850 May H M 2:10 ROAD Invoice Date : 12/19/2014 Invoice # : 00019845 Account # : 00006598 Buie Date : INSTALL 3/4" WATER AND 4" SEWER 8131/2014 BILLS NOT PAID WITHIN 30 DAYS ACCRUE A LATE PAYMENT FENALTY AT THE RATE pf TWELVE PERCENT 1'ER ANNUM OR $3.00 PER MONTH, WHICIIEVER IS GREATER, PURSUANT TO CITY CODE, BILLS REMAIN'IN'G UNPAID ON NOVEMBER 1ST ARE ADDED TO TIIE FIRST INSTALLMENT OF THE NEXT CITY TAX'.BILLING, AND COLLECTED AS A PAXI' 7. HEREOP. Make chock � payable: to: Invoice Date: 12/19/2014 CITY .. F ITHACA CHAMBERLAIN'S OFFICE 1.08 F GREEN STREET ITHACA N'Y 14850 EUGENE S HANNON ALICE S HANNON 292 WESTWOOD KNOLL I', HACA NY 14850 Invoice # ; 00019845 :Please' Pity on or before $2'685.91 Amount Paid iNV0001 9845 IIIII Ilfl� II IIII IIIII Illl IIIII fl�l IIIII Ilfll IIIII IIII IIII 0000000000000000019845000000000000040000QQUI000000268541007 Bill to ; Water & Sewer Division LUCIENE S HANNON ALICE SHANNON General Billing Information 292 WESTWOOD KNOLL (607) 2746580 ITH'ACA NY 14850 Inib mation spocifc to bill (607) 274 -6596 Property 292 Westwood Knl Invoice From; Water & Sewer Division Invoice Reif. STMT #18606 Entry Date item Category Item Description Qty Price Total 12/19/2014 LABOR (WATER) 1.00 $487.13 $487.13 12/19/2014 LABOR (SEWER) 1.00 $487.13 16487,13 12/19/2014 EQUIPMENT (WATER) 1.00 $135.00 $135,00 12/19/2014 EQUIPMENT (SEWER) 1.00 $135.00 $135.00 12/1912014 MATERIALS (WATER) 1.00 $205.32 $205.32 12/19/2014 MATERIALS (SEWER) ;: -" 1.00 $363.83 $363.83 12/19/2014 OTHER (WATER) f " ' 1.00 $76.25 $76.25 12/19/2014 OTHER (WATER) 1.00 $76.25 $76.25 12/I9/2014 Street Patel} i '` 1.00 $720.00 $720.00 Sub - Total: $2,685.11 Overhead: Total: $2,6$5.91 INSTALL 3/4" WATER AND 4" SEWER 8131/2014 BILLS NOT PAID WITHIN 30 DAYS ACCRUE A LATE PAYMENT FENALTY AT THE RATE pf TWELVE PERCENT 1'ER ANNUM OR $3.00 PER MONTH, WHICIIEVER IS GREATER, PURSUANT TO CITY CODE, BILLS REMAIN'IN'G UNPAID ON NOVEMBER 1ST ARE ADDED TO TIIE FIRST INSTALLMENT OF THE NEXT CITY TAX'.BILLING, AND COLLECTED AS A PAXI' 7. HEREOP. Make chock � payable: to: Invoice Date: 12/19/2014 CITY .. F ITHACA CHAMBERLAIN'S OFFICE 1.08 F GREEN STREET ITHACA N'Y 14850 EUGENE S HANNON ALICE S HANNON 292 WESTWOOD KNOLL I', HACA NY 14850 Invoice # ; 00019845 :Please' Pity on or before $2'685.91 Amount Paid iNV0001 9845 IIIII Ilfl� II IIII IIIII Illl IIIII fl�l IIIII Ilfll IIIII IIII IIII 0000000000000000019845000000000000040000QQUI000000268541007 NO: 18606 EF Fax: M- 223-8433 May N N 03:10 P001 /003 •. XXYIX. .............. STATEMENT YXXIINY YIIIIYYYriY�..1.•.YYYNY YYr...�...�.1 X1Y YY V••�..�...Y,YY YY •1 �..��YIYY YY�Y.�.. YYYY�.•�.YlYl1X�...�XXIYIY1 t•..� STATEMENT Account: F8342/08149 WATER AND SEWER DIVISION, DEPT. OF PUBLIC WORKS, ITHACA, N.Y Make chock payable to City of Ithaca, Water and Sower Fund; payable at the City Chamberlain's Office, 108 E. Green St., Ithaca, N.Y, This bill Is payable within 30 days, Default of payment may cause service to be discontinued. Bills remaining unpaid constitute a lien on the property served and will be Collected in the tax levy for the next fiscal year in the some manner and subject to the same penalties as other City taxes. EUGENE & ALICE HANNON 292 WESTWOOD KNOLL ITHACA, NY 14850 RF- VISED: DATE: 19- Dec -14 W.O. NO. A12195 LOCATED AT: 292 WESTWOOD KNOT L WORK DESCRIPTION: INSTALL 3/41, WATER AND 4" SEWED 8/13114 Assistard Superintendent Department of Public Works, W / S [Amount bue: $2,686.91 uIIIuIIIllM of MIAMI I in IN AM A11*1k Nil me Imn me NMI I wA1mAI11111AMAIMISM1AANN17111AIIr1 OWN limismBemlim11MANNIAO Kong p IAomII All1weuu ■IIAIIIIAINA11o1SON1M11mun STATEMENT bETAILS Labor: 0 0 Hm Rate Total Hm Bate Total 1, Y N� Reg Reg ($) Reg ($� OT OT ($) OT ($) `I B 22,5828 180.8624 0 33.8742 0 a 37,422 299,376 0 56,133 0 t3 37.422 299.376 0 56.133 0 $779.41 $0,00 Total' $779.41 *25% overhead: $194.86 total Labor: $974.26 Equipment: ID Equipment Rata ($) Hrs Tots ($) 17 5 yd Dump Truck 27 2 64 [: 456 112 04 pickup 13.5 1 13.5 792 Mini Excavator 40.5 6 202.5 11 $270.00 Total Equip.: $270.00 IIIIIIIIMII■ ilYIA11lll JOIN Mains 141101 NMI 1MIAm1 poll NA11mI1N111m11A111YWlIrlA ru Milo ism I NMI semi 1m1Im11m11N IN Missile 11NIMMIIMIAUAIIM111rA1u11 /1610DIMINO Warning :bills remaining unpaid after 30 days shall accrue a late penalty at the rate of twelve percent per annum from the date of the bill, or $3.00 per month, whichever is greater, pursuant to board of public works regulations and common eounoll resolution, o�r�rrlr�uY►YrY. aoen� .,__._ _r.. OFF FadF- 223-8433 Nay B M 03:10 P00 AE NIn11111 low N1011r NIMIIMee nl1M110 0441111101 IM Ianunls MUnl am lNaalNwl 1M Nowlin IN ON410011 Maine aM 1101104 NNVNNMINNiNUUNIM 110180810 NAM0I11111011 Zia also Materials: Description Qty cost ($) VI) 314" FORD Cpmpl 2- FB10D0 - 1 36.96 !� 314" FORD Comp x Comp, 2 -844 582 d� 314" 3 -K1000 (60 a 100 ft Rolls) 14 64.68 66"94F Box CURB BOXES,- 22 -100 1 45.48 ,, 411 4.12 ROMAC SEWER SADDLES. 29.100 1 141.6 4" x 22 112 x 12" BIS Short SWEEPS 1 93,4 SDR�35, 27.104 4" x 4" TERS WYES SDR -35, 27.106 1 9.54 6� 4" x 13' -0" PIPE SDR -35, 27 -100 4 4,08 4" 35 x C I Soil Pipe ADAPTERS SDR -35, 1 6.12 27 -106 4" x 6 "4" H/S SOIL PIPE C.I, 27 -117 $ 9511 4" Outside C I Cleanoul Cap CAPS SOR -36, 14.868 27 -'102 4" SP Gaskets CAPS SDR -35, 27 -102 2 9.12 $689.15 Total Materials; $569.19 Lather; Description Area Cost(lsgr ft) Total ($) STONE 5 $13.00 85 CRUSHER RUN 5 $17.50 87.5 STREET PATCH 6X12 72 $10.00 720 1906 $872.50 TotalOthor: $872.50 Total Statement No 18806: $2,688.91 10.1 alsne11n 11nlsg11 0uM lsn11M e0M IN Mgnls011 141101 Maine ulsanMl lMlne l01as10n 011010 ls010N 110 saw $ Maim NN Nil NIMNNINII NINM ZION IMNNINMII 01144 Warning:bills remaining unpaid after 30 days shall accrue a late penalty at the rate of twelve percent per annum from the date of the bill, or $3,00 per month, whichever is greater, pursuant to board of public works regulations and common council resolution. &VAYG'MIICI.IY LIf%. i Calla 0ane'1 13B. 207 Giles Street Water Service Installation Billing Adjustment -Miscellaneous Billing Invoice #18656 - PROPOSED RESOLUTION WHEREAS, in April 2014, the owners of 207 Giles Street were incorrectly informed by the Water & Sewer Division of the City Department of Public Works that their existing water service from the main to the curb box was copper, and WHEREAS, on Thursday April 29, 2015, the contractor and plumber the owners had hired to replace their water service from the curb valve box to the house discovered that the water service line in the road was lead, and WHEREAS, a City crew was not available to replace the lead service from the main to the curb valve box until Monday, May 4, 2015, and WHEREAS, had the owner and their plumber known in advance that the service in the road was lead, they would have coordinated with the City to replace it before the service from the curb to the house was replaced, and WHEREAS, the miss - coordination of the work did indeed cause the owners of 207 Giles Street to incur additional cost, and WHEREAS, the additional costs billed by the plumber, M &M Plumbing, was $176.00, and WHEREAS, the additional costs billed by the excavator Carson Groundworks was $467.77, and WHEREAS, the invoice from the City Department of Public Works Water & Sewer Division for a new water service from the main to the curb valve is $2,534.97, and WHEREAS, Water Department staff recommends to the Superintendent and Board of Public Works that the bill for the work done by the City for the new water service from the main to the curb be reduced by the amount of these additional costs incurred by the Owner, a total of $643.77, now therefore be it RESOLVED, That the $2,534.97 City of Ithaca billing (invoice #18656) for the installation of the new water service in the street be reduced by $643.77 to $1,891.20, and be it further RESOLVED, That the Board of Public Works authorizes the City of Ithaca Chamberlain to make arrangements with the owners for payment of this bill without penalty. Page 6 Appeal from Alicia Freedman of 207 Giles St May 20, 2015 Dear Board of Public Works, Thank you for being willing to consider this appeal. I am appealing for the city to cover the'cost that resulted from me being misinformed by the city staff. In April 2015 we received the notice that the water meter needed to be changed at our residence at 207 Giles Street, and we made arrangements for that as quickly as we could. We then received the notice that the main needed to be repaired, and we responded within a few days (much quicker than the 15 day window). I am well aware that many property owners in Ithaca do not comply with the city promptly or even at all. Unfortunately, I feel that I was financially penalized significantly for complying and for being a responsible property owner in the city. The updating of the water main for 207 Giles St would have been a 1 day job if the file for 207 Giles St was read carefully and we were told that the service was still lead. Unfortunately, we were told by city staff that the pipe between the main and the curbbox had already been updated to copper. On Thursday April 29 a four man crew from Carson Groundworks and plumber Mike Mahool dug out the main between the curbbox and the house. Around 1pm on Thursday April 29 we discovered that the main was not copper, Mike Mahool notified the Water and Sewer Department, and a crew was not gathered to come and finish the job the same day or even the following day. We were told by city employee George that it was turkey hunting season, so we had to wait until Monday. We have tenants in our property (it is a 2 unit house), and luckily the neighbor was willing to let us hook up a hose to his water Thursday - Monday because the city chose not do the work in that time frame. According to an email from Erik Whitney sent on May 7 2015, "Our office staff other than George Seeley, Operations Supervisor and Don Corwin, Water Distribution System Supervisor should not have informed you about your water service material. The individual who informed you mistook what an old work order was indicating. A previous owner of 207 Giles Street had been billed in 1972 for another property they owned on Taughannock Blv'd. where the water service had been replaced with a new copper service. The work address had been assumed the same as the billing address by this individual. (You have been provided copy of this previous work order for your information.) I'm sure this mistake was a well intentioned action meant to be helpful. I agree it ended up running up the costs of your Contractor with additional work on another day. You are correct if the service was "known" in advance to be lead from the curb valve to the municipal main we would have coordinated our efforts with your Contractor who replaced the leaking portion of your iron water service from the curb valve to the house. Had this coordination occurred we would have replaced the old lead service in advance and your Contractor would have picked up from where we left off at the curb valve the very next day." If we had known the service was still lead, we would have had that replaced first. As much as we can help it, we do not want to drink water out of lead pipes. Replacing the line from the curb to the house would have taken less time because the city would have already dug part of the trench. No water was visibly entering the house or the yard, and the water leak from the main was only detectable by sound. It was not an emergency fix. I am presenting your department with the cost of this error in terms of Mike Mahool the plumber's additional hours which resulted from the misinformation, and the cost of Carson Groundwork's charge apart from the equipment rental and charge for working on Thursday April 29. I am including both of those bills with this appeal. Carson's 4 man crew was at 207 Giles from lam - 3:30pm working on Appeal from Alicia Freedman of 207 Giles St May 20, 2015 ThursdayApri129. That is a total of 8 hours for,4 men (32 hours) not including a 30 minute lunch break. As you can see by the bill, we were charged for 43 hours total at $40 and $45 an hour. Mike Mahool charged $176 for returning on Monday to finish the job after the city crew dug the hole from the main in the street to the curb box. We are responsible property owners in the City of Ithaca. The simplest solution we see is for the city not to bill us for the work they did between the curb box and the main under the street on Monday May 3, 2015. If you have questions in the meantime please write me at or call me ate Thank you for considering this appeal and for all of the work you do on behalf of the residents of Ithaca. Sincerely, Alicia and Jonah Freedman Bills and explanation attached Re: 207 Giles St water main https:// nail. cityofithaca. orgJ owa/? ae= Item&t= IPM.Note &id= RgAAAAA.. Bills and explanation attached Re: 207 Giles St water main Alicia Freedman [aliciafreel @gmail.com] Sent: Tuesday, May 26, 2015 9:48 PM To: Erik Whitney Cc: Jonah [jonahfreel@gmail.com]; Michael Thorne; Kathy Gehring; JoAnne Phillips Categories: Red Category Attachments:Appeal for 207 Giles water —l.pdf (38 KB) ; Final Carson invoice for G -I.pdf (117 KB) ; 207 Giles water main repla —l.pdf (101 KB) Hello Erik, Please see the attached appeal letter and bills for the 207 Giles water main replacement. I also sent them to Kathy on May 20th. This is probably the part of the attached appeal letter that you are most interested in: I am presenting your department with the cost of this error in terms of Mike Mahool the plumber's additional hours which resulted from the misinformation, and the cost of Carson Groundwork's charge apart from the equipment rental and charge for working on Thursday April 29. I am including both of those bills with this appeal. Carson's 4 man crew was at 207 Giles from lam — 3:300m working on Thursday April 29. That is a total of 8 hours for 4 men (32 hours) not including a 30 minute lunch break. As you can see by the bill, we were charged for 43 hours total at $40 and $45 an hour. Mike Mahool charged $176 for returning on Monday to finish the job after the city crew dug the hole from the main in the street to the curb box. We are responsible property owners in the City of Ithaca. The simplest solution we see is for the city not to bill us for the work they did between the curb box and the main under the street on Monday May 3, 2015. Thank you for your help, Alicia Freedman On Tue, May 26, 2015 at 12:37 PM, Erik Whitney <EWhitney(a,cityoiithaca.gW> wrote: Hello Alicia, Can we get a copy of your bill for the water service work done by Mike Mahool and the excavator so we have figures for the amount of the additional cost you incurred, the amount to credit you for in the work the City performed from the main to the curb valve. Regards, Erik Whitney, PE Assistant Superintendent City of Ithaca DPW Water & Sewer Division 510 First Street, Ithaca NY 14850 O: (607) 272 -1717 C. j607)280 -1041 From: Alicia Freedman [aliciafreel ftmail.coml Sent: Monday, May 11, 2015 8:02 PM To: Erik Whitney Cc: Jonah; Michael Thorne; Kathy Gehring; George Seeley; Donald Corwin; Camille Little; Barbara Frycek; JoAnne Phillips; Jean Mikula Subject: Email received Re: 207 Giles St water main - How do I appeal for reimbursement? . A 9: t In T. o f Bills and explanation attached Re: 207 Giles St water main https:// nail. cityofithaca. org/ owa/ ?ae= Item&t= IPM.Note &id= RgAAAAA. Thank you for your thorough email, Erik. I appreciate it. I will get in touch with Kathy to see when the next BPW meetings will occur. Sincerely, Alicia Freedman On Thu, May 7, 2015 at 9:45 AM, Erik Whitney <EWhitney(a cityofithaca.org> wrote: Hello Alicia, agree and must apologize. Our office staff other than George Seeley, Operations Supervisor and Don Corwin, Water Distribution System Supervisor should not have informed you about your water service material. The individual who informed you mistook what an old work order was indicating. A previous owner of 207 Giles Street had been billed in 1972 for another property they owned on Taughannock Blvd. where the water service had been replaced with a new copper service. The work address had been assumed the same as the billing address by this individual. (You have been provided copy of this previous work order for your information.) I'm sure this mistake was a well intentioned action meant to be helpful. I agree it ended up running up the costs of your Contractor with additional work on another day. You are correct if the service was "known" in advance to be lead from the curb valve to the municipal main we would have coordinated our efforts with your Contractor who replaced the leaking portion of your iron water service from the curb valve to the house. Had this coordination occurred we would have replaced the old lead service in advance and your Contractor would have picked up from where we left off at the curb valve the very next day. We do not have the authority at our level to change the bill for our work or reimburse your additional costs. The appeal process must go through the Board of Public Works and the Superintendent of Public Works. We will certainly be in full support of reducing or eliminating our billing for the work from the curb valve to the municipal watermain in-an amount to cover the additional expenses you incurred as a result of your Contractors second day of the job. I'll request this item be included on one of the next couple of BPW meeting agenda's. Kathy Gehring, Executive Assistant.to the Superintendent of Public Works (607- 274 -6527) can verify BPW dates and times for you. I have copied Mike Thorne, Superintendent of Public Works on this email. We will not process any billing for this work until after the BPW resolves the issue and we have the benefit of their direction. Please feel free to call me if you have any questions. Again, i am sorry for our mistake and i am confident our BPW will resolve this fairly. Regards, Erik Whitney, PE Assistant Superintendent City of Ithaca DPW Water & Sewer Division 510 First Street, Ithaca NY 14850 0:(607 272 -1717 C. (607) 280 -1041 From: Alicia Freedman [aliciafreel @gmail.coml Sent: Sunday, May 03, 2015 8:31 PM To: Camille Little; Erik Whitney; Barbara Frycek Cc: Jonah Subject: 207 Giles St water main - How do I appeal for reimbursement? Hello Barb, Erik, and C Little, Bills and explanation attached Re: 207 Giles St water main https:// mail. cityofithaca. org/ owa/? ae= Item&t= IPMNote&id= RgAAAAA... I was misinformed by staff at the Water and Sewer Department that the service from the main to the curb for 207 Giles St was replaced with copper in 1972. I will be presenting your department with the cost of this error in terms of Mike Mahool the plumber's additional hours which resulted from the misinformation, and the cost of Carson Groundwork's charge for a 4 man crew and equipment coming back a second day. Around 1pm on Thursday April 29 we discovered that the main was not copper, Mike Mahool notified the Water and Sewer Department, and a crew was not gathered to come and finish the job the same day or even the following day. We were told by George that it was turkey hunting season, so we had to wait until Monday. We have tenants in our property (it is a 2 unit house), and luckily the neighbor was willing to let us hook up a hose to his water Thursday - Monday because the city chose not do the work in that time firatne. We are responsible property owners in the City of Ithaca. 3 We receieved the notice that the water meter needed to be changed, and we made arrangements for that as quickly as we could. We received the notice that the main needed to be repaired, and we responded within a few days (much quicker than the 15 day window). I am well aware that many property owners in Ithaca do not comply with the city promptly or even at all. I am being financially penalized significantly for complying and for being a responsible property owner in the city. I am appealing for the city to cover the cost that resulted from being misinformed. The updating of the water main for 207 Giles St would have been a 1 day job if the file for 207 Giles St was read carefully and we were told that the service is still lead. If we had known the service is still lead, we would have had that replaced first. As much as we can help it, we do not want to drink water out of lead pipes. Replacing the line from the curb to the house would have taken less time because the city would have already dug part of the trench. No water was visibly entering the house or the yard, and the water leak from the main was only detectable by sound. It was not an emergency fix. I believe that the city is also doing work on Giles Street this summer. Is that correct? If so, work on the water main could have been scheduled in accordance with that. Now the street will be tom up, drivers and residents will be inconvinienced unneccissarily, and the city may end up tearing up this part of the street again in a couple months. That would be a waste of tax payer money as well as a waste of money for us as responsible property owners. Please let me know what I have to do to appeal for the city to cover the cost of the addition work which resulted from me being misinformed. If you have quesitons in the meantime please write or call me a� Sincerely, i Alicia Freedman "Everything we do is an act of poetry or a painting if we do it with mindfulness. Growing lettuce is j poetry. Walking to the supermarket can be a painting." - from Peace is Every Step by Thich Nhat Hanh Alicia Lyn Freedman aliciafreedman.com 207 Giles St Ithaca, NY 14850 "Everything we do is an act of poetry or a painting if we do it with mindfulness. Growing lettuce is poetry. Walking to the supermarket can be a painting." - from Peace is Every Step by Thich Nhat Hanh Alicia Lyn Freedman aliciafreedman.com 207 Giles St Bills and explanation attached Re: 207 Giles St water main https:// mail. cityofithaea. org/ owa/ ?ae= Iten3&t= IPM.Note&id= RgAAAAA. Ithaca, NY 14850 "Everything we do is an act of poetry or a painting if we do it with mindfulness. Growing lettuce is poetry. Walking to the supermarket can be a painting." - from Peace is Every Step by Thich Nhat Hanh Alicia Lyn Freedman aliciafreedman.com 207 Giles St Ithaca, NY 14850 M & M PLUMBING & HEATING B Borer creek Rd. BrooMndale, New York 14817 (607) 539 -7577 TO !G V�rJl 0 it TERMS: J00 Is UNIV00 fl-CE 3142 AWIF DAY WORK ❑ CONTRACT Cl ISMA JmLocxnou JWF4WM J MIN�■ Em� % •` • TOTAL MATMALS �l rt J 2340 Waterville Road Ithaca, NY 14850 607.539.3001 Bill To: Alicia Freedman 207 Giles Street Ithaca, NY 14850 Invoice DATE: � " 5/10/2015 INVOICE #: 20151166 TERMS: I Due on receipt Serviced Item Code Description Quantity Rate Amount 4/28 through 5/4: Permits were obtained from the city. We excavated and backfilled for a new water line. We patched the holes in the wall where the new and old lines came through the concrete. A bush was removed to be reinstalled later. M &M plumbing completed the connections to the city work. Street signage was installed according to city requirements. Flaggers with DOT vests were used for the temporary one -lane road which was required . The excavation was partially backfilled and finished up by the City per Mike Mahools request. Labor Job leader, machine operator 21.75 45.00 978.75 Labor Assistants (Flagman, Laboror, Administrative) 21.25 39.99 849.79 Machinery 304 Excavator by hours 3 55.00 165.00 Machinery Equipment hauling 2 125.00 250.00 Materials Cement 1 20.00 20.00 Materials Street permitting, no parking signs 1 90.00 90.00 Materials City. Required Sign due to the road it was on (one lane road sign 1 75.00 75.00 with base) Services LATC discount, 5% 1 - 121.42 - 121.42 "" The work perfomed for you did not cost you any extra Capital Improvment form to be returned to Carson's so I can delete the tax. Sales Tax 8.00% 0.00 A FINANCE CHARGE OF 1.50% per month (ANNUAL PERCENTAGE RATE OF TOTAL: $2,307.12 18% will be added to any amounts more than 30 days past due. E -mail: Service@CamonGroundworks.com Web Site: www.CarsonGroundworks.com Thank You For Your Business! STATEMENT NO: 18656 Account: F8342 WATER AND SEWER DIVISION, DEPT. OF PUBLIC WORKS, ITHACA, N.Y. Make check payable to City of Ithaca, Water and Sewer Fund; payable at the City Chamberlain's Office, 108 E. Green St., Ithaca, N.Y. This bill is payable within 30 days. Default of payment may cause service to be discontinued. Bills remaining unpaid constitute a lien on the property served and will be collected in the tax levy for the next fiscal year in the same manner and subject to the same penalties as other city taxes. JONAH & ALICIA FREEDMAN REVISED: 207 GILES ST DATE: ITHACA, NY 14850 W.O. NO. LOCATED AT: WORK DESCRIPTION: Assistant Superintendent Department of Public Works, W / S .. n. n. n. n. ��. �� .n.n.n.n.n.n.n.��.n.u.Ism n Milo low STATEMENT DETAILS Labor: 29- May -15 A12294 207 GILES ST REPLACE 3/4" WATER SERVICE 5/4/15 Amount Due: $2,534.97 Hrs Rate Total Hrs Rate Total Reg Reg ($) Reg ($) OT OT ($) OT ($) 6.00 35.4942 212.9652 0.00 53.2413 0.0000 6.00 27.9774 167.8644 0.00 41.9661 0.0000 6.00 37.4220 224.5320 0.00 56.1330 0.0000 6.00 39.3660 236.1960 0.00 59.0490 0.0000 Equipment: $841.56 $0.00 Total: $841.56 +25% overhead: $210.39 Total Labor: $1,051.95 ID Equipment Rate ($) Hrs Total ($) 125 SERVICE TRUCK 20.25 5.00 101.2500 143 5 yd Dump Truck 27.00 5.00 135.0000 203 Compressor 13.50 5.00 67.5000 792 Mini Excavator 40.50 5.00 202.5000 $506.25 Materials: Description Qty Cost ($) 3/4.3 -K1000 (601£ 100 ft Rolls) 7 33.1800 3/4' FORD Comp x Comp, 2 -1344 1 71.1600 3/4' FORD Comp, 2- F131000 1 35.7000 $140.04 Total Equip.: Total Materials: $506.25 $140.04 au. Ron Hill 111111 .u.u.u.u.u.u.u.n.n III IBM I1 n.n.n.u■ Warning:bills remaining unpaid after 30 days shall accrue a late penalty at the rate of twelve percent per annum from the date of the bill, or $3.00 per month, whichever is greater, pursuant to board of public works regulations and common council resolution. STATEMENT NO: 18656 Page 1 of 2 III Iuununun unmmilmumumumumumummm� Miami NMI MnMuMum Other: Description Area Cost(lsgrft) Total ($) CRUSHER RUN 5 17.50 87.5000 STOCK IT 0.25 116.93 29.2325 STREET PATCH 6 X 12 72 10.00 720.0000 $836.73 Total Other: $836.73 Total Statement No 18656: $2,534.97 INInNo Malmu = law Newsom I IuuMIuuIIl1111111 e Waming:bills remaining unpaid after 30 days shall accrue a late penalty at the rate of twelve percent per annum from the date of the bill, or $3.00 per month, whichever is greater, pursuant to board of public works regulations and common council resolution. STATEMENT NO: 18656 Page 2 of 2 13C. Appeal of Water Bill for 214 Elmira Road — Account #4900299202 — PROPOSED RESOLUTION WHEREAS, on 2/ 27/2014 the Finger Lakes ReUse, Inc. took ownership of the water service at 214 Elmira Road, and WHEREAS, the building at 214 Elmira Road (former BOCES School) had a 2 -inch meter and a corresponding minimum billing of 112 -HCF or $1,184.96 per 2014 quarter, and WHEREAS, at the request of Finger Lakes ReUse and after a review by the City Plumbing Inspector the 2 -inch water meter was replaced with a 1 -inch water meter on 9/5/2014, the corresponding minimum bill for a 1 -inch meter is 32 -HCF or $338.56 per quarter, and WHEREAS, the total metered water usage for 214 Elmira Road during the time frame between 2/27/14 and 9/5/14 was 4 -HCF, and WHEREAS, the Owners are requesting relief for the two quarters in 2014 where the water billing was based on the 2 -inch meter minimum, and WHEREAS, the difference between the minimum billing for a 2 -nch and a 1 -inch meter is 112 - HCF — 32 -HCF = 80 -HCF or ( $1,184.96 — $338.56 = $846.40 /quarter), for two quarters totaling $1,692.80, and WHEREAS, the owners have been paying the minimum bill each quarter all along, and WHEREAS, the 4 -inch fire service line was not listed on the account, the bill for the 4 -inch fire service line at the facility is $48 /quarter and has not been billed for the last 6quarters totaling $288.00, and WHEREAS, Water Department Staff recommends to the Board of Public Works based on the minimal actual metered consumption that a practical and equitable resolution to the matter would be to refund the $1,692.80 difference between the 1 -inch and 2 -inch meter minimum bills less the $288.00 billing for the 4 -inch fire service line, for a total refund of $1,404.80, now therefore be it RESOLVED, That the billing for the 2- quarters in 2014 at the 2 -inch water meter minimum quarterly rate of $1,184.96 be reduced to the 1 -inch water meter minimum quarterly rate of $338.56 for a refund of $1,692.80 on the minimum charges for water and sewer consumption, and be it further RESOLVED, That the refund be reduced by the amount of the $48 /quarter for the 4 -inch fire service line from 2/27/14 an amount to date of $288.00. $1,692.80 - $288.00 = $1,404.80. For a total refund of $1,404.80 Page 7 Worm) Dept.• of ruLlic ftrks Office of the Superintendent April 27, 2015 and Engineering Division City of Ithaca, Department of Public Works 108 East Green Street Ithaca, NY 14850 Attn; Michael J. Thorne, P.E., Superintendent Dear Superintendent Thorne, I am writing on behalf of Finger Lakes ReUse, Inc., regarding water service at our site on 214 Elmira Road in the City of Ithaca. When we acquired the property at 214 Elmira Road, we were not aware that the building was equipped with a two -inch meter and a minimum quarterly water bill of $1,242.08. We learned of this fee when we received our first bill from the Water & Sewer Division. As a non - profit organization with limited resources, we make every effort to reduce expenses whenever possible, and our water usage to date is negligible. We took action to reduce this cost by downsizing to a one -inch meter, which much more closely meets our water service needs, on September 5, 2014. We purchased this property on February 27, 2014, with the goal of expanding our operations and increasing community access to our products, programs, and services. We are in the process of renovating this previously vacant facility into a Community ReUse Center featuring retail operations, administrative offices, and job skills training programming for the community, and aim to open doors later this year. I am appealing to the Board of Public Works to consider a complete or partial forgiveness of the charges associated with the six -month period prior to our switch to a one -inch meter, which total $2,369.92. Thank you for your consideration of this request. Sincerely, Diane Coben Executive Director Connection I Meter Info 1 Work Order I R,eadyngs Meter reading: Seried number 1- 9379417 1 3/312015 0 0 0 -100 a 3120)2015 2 121212014 0 0 0 -100 a 12/19/2014 3 91512014 0 0 0 -100 n 12/1912014 4 9/512014 597 0 0 -100 n 12/19/2014 new meter 5 9/3!2014 597 2 0 7 a 9/19)2014 6 614/2014 $95 2 0 -100 a 612012014 7 2127/2014 593 0 0 -100 a 212712014 Specread 8 1213/2013 593 0 0 -100 a 12/2W013 9 9/412013 593 7 0.1 -76 a 9120/2013 In rOAP)mI roc n to . cnmmn+ti Daily Usage Chart 1.0 0.8 0.6 0.4 0.2 0.0 New I Save j larowse I E20t 1.0 0.8 0,6 0.4 0.2 0.0 iN1fEditangExisting Record (jll) ,__...._.___.._..._...._._ ____.._.._..,.._.._..___..._._.._..-.... �..,_.,_...._ ...,.._..____.__.._._�...:.,�l1 CITY OF ITHACA 108 East Green Street, Suite 202 Ithaca, New York 14850 -5690 OFFICE OF THE CITY ENGINEER Telephone: 607/274 -6530 Fax: 607/274 -6587 To: Board of Public Works From: Tim Logue, City Transportation Engineer Date: June 3, 2015 Re: Cayuga Street bicycle alternatives After the Board of Public Works decided to consolidate parking to one side of Cayuga Street to allow for bike lanes on each side of Cayuga Street, you received a petition asking for a different treatment for bicycling on the street. My understanding is that you've asked for some information about the pros and cons of various types of treatments, with a particular focus on comparing and contrasting standard bicycle lanes and a protected cycle track, which has been proposed for Cayuga Street. There are many different ways to accommodate bicycling on a City street. Among them are (and this is not meant to be all- inclusive or in order of preference): 1) No special provision. Bicycles use regular travel lanes. This typically works best on low - volume residential streets. Lanes are less than 14 feet wide, meaning motorists and cyclists share the space in -line; there is not enough room to share side -by -side. For many residential streets, this seems perfectly appropriate. 2) Outside wide lanes. Basically the same as #1, but with wider lanes. Lanes should be at least 14 feet wide, but 15 or 16 is preferable. However, once you get this wide, you might as well stripe bike lanes. 3) Shared - use pavement markings. This is essentially the same as #1, but with the addition of pavement markings, sometimes known as sharrows, indicating that the travel lanes are not wide enough to share side -by -side with motorists. 4) Bike lanes. Bike lanes are additional travel lanes meant for bicyclists. They require pavement markings and some signage, which thus requires annual maintenance, as do all the alternatives except #1 and #2. 5) Buffered bike lanes. These are the same as # 4, but with some buffer between the bike lane and the motor vehicle lane. This buffer is usually hatched/ painted. 6) Cycle track. This is a protected or physically separated bike lane. The protection typically goes beyond a painted /hatched buffer area, to have bollards or planters or parked cars between bicyclists and motor vehicles, or to separate users with a crash worthy barrier. A cycle track is usually one -way, on each side of the street, like regular bike lanes, but it can be a two -way facility on one side of the street (similar to a shared use path, but still on the street). A number of design issues are raised by putting a two -way facility on one side of the street, particularly interactions at driveways and intersections. These are fairly new in the U.S., but are becoming more popular in large cities. "An Egoal Opportunity Employer with 1 commitment to workforce .rj; :n, <,n 0 Pros & Cons of Bike Lanes vs. Two -Way Cycle Track along North Cayuga St. Pros for Bike Lane: Facility type meets established AASHTO and MUTCD design standards. Bicyclists are provided a separated space to occupy, removing them from the motor vehicle traffic stream and thus reducing certain conflicts. Since motorists and bicyclists travel at different speeds, having bike lanes allows for more comfortable and safe passing. - Allows cyclists to adhere to standard traffic principles regarding roadway positioning, overtaking, and turning maneuvers. - Motorists and pedestrians are familiar with where to expect cyclists. - The Cayuga St. bike lane design is complete and sufficient budget has been allocated. Though a little tight, a bike lane in each direction can be accommodated by consolidating parking to one side of the street. Cons for Bike Lane: - Cyclists riding in the bike lane adjacent to on- street parking will need to be mindful to not ride too close to parked cars; need to stay out of the 'door zone'. - Some people feel that a standard bike lane does not do enough to encourage people to bicycle, especially people who are not comfortable riding in or with traffic. Pros for Cycle Track: - Some cyclists will have the perception of reduced risk from overtaking vehicles due to the presence of the flexible delineators. - The feelings of reduced risk might encourage more cyclists to use this route over other routes. Cons for Cycle Track: - This type of facility is not an expressly approved AASHTO or MUTCD design, though the individual design elements can be designed to meet individual AASHTO and MUTCD standards. NACTO's Urban Bikeway Design Guide provides design guidance on two -way Cycle Tracks; unfortunately, the proposed design fails to meet the following guidance: 0 3' minimum buffer width (1' proposed) o Such a facility should be used on streets with few driveways and cross streets (34 driveways and 8 cross streets including 2 signalized intersections) - Since this is a unique facility type, an educational effort will likely be warranted; however, it's likely that cyclist and motorist confusion will occur at times despite the best education efforts; confusion might lead to unsafe actions. - It is highly unlikely that the City will have the resources to adequately maintain the pavement markings and flexible delineators during the winter months. Without these features being very highly visible at all times,. cyclists will essentially be riding the wrong way on the street toward oncoming traffic. Page 2 of 5 - The 8 intersections (2 signalized) will need some type of modification to indicate how bicyclists should execute turns. The traffic signals at the signalized intersections might need to be modified in order to accommodate new phases. - The beginning and end of the facility (at York St. and at Cascadilla St.) need to be designed to accommodate cyclists crossing the roadway. Additional funding needs to be authorized for design and construction and a specific operating budget should probably be created to ensure maintenance during the winter. The Two -Way Cycle Track design actually needs to be designed. Part of the design process would be to determine in greater depth whether this type of facility is right for Ithaca in general and Cayuga Street in particular. Further Discussion: Given the peak traffic volumes on Cayuga Street and the relatively few passing opportunities for motorists with shared lanes, it is expected that both motorists an d bicyclists would feel uncomfortable sharing the travel lanes'along Cayuga Street during peak traffic times. Motorists would experience delay and may have difficulty passing, cyclists would feel uncomfortable as cars wait behind them or try to squeeze by in an inadequate gap. Cyclists also might try to weave in and out of parked cars or ride too closely to parked cars in an effort to allow traffic to pass more easily. For many cyclists, especially those who are interested in bicycling more, but are concerned about safety or comfort, the nearby Tioga Street bike boulevard route (scheduled for construction later this summer) might be a suitable alternative route; however, Cayuga Street forms such a convenient and direct north /south connection for many people, that it is reasonable to expect that many cyclists will choose it over Tioga Street. The provision of standard bike lanes along Cayuga Street would seem to suitably resolve the challenge of motorists safely passing cyclists. The available crash data does not suggest that there are any particular high -crash locations present - so this is really about improving the comfort and convenience of cyclists and motorists rather than to address a particularly hazardous condition. Design -wise, standard bike lanes can fit within the available space (once on -street parking is removed from one side), and the public is familiar with the design. There is also budget available to implement the design, and on -going maintenance will be feasible with current resource levels and equipment. One feasible alternative would be to have buffered bike lanes along each side of the street with no on -street parking. This is not recommended because of an insufficient need demonstrated for such a robust level of accommodation for bicyclists given the traffic volumes and speeds present along Cayuga St, and due to the opinion that removal of all on -street parking to install the buffered bike lanes seems out of order and would likely be faced with significant opposition from residents. Page 3 of 5 For the following reasons, we do not recommend installing a protected two -way cycle track on North Cayuga Street at this time. 1. Design concerns a. Inadequate width. Protected cycle track design guidance suggests that a minimum 3 foot buffer be provided and that the cycle track be 10 to 12 feet wide. The proposal is for an 8 foot cycle track with a one foot buffer. b. There is not a clear design solution to the frequent driveways and intersections along the corridor. Do we need to modify the traffic signals? What warning signs would be appropriate along the route and for cross traffic? Should we treat the cycle track differently at driveways? Should we change the material for the cycle track itself, e.g., use colored asphalt? What buffer would we want (something inexpensive, but durable)? c. Safety - Though it's impossible to tell with certainty, it seems that the two -way design may be less safe than the standard bike lane design. The intersection and cross -street interactions pose the most obvious hazards, but non - standard maneuvers for bicyclists may as well. Also, the very narrow lanes (8 feet wide) may cause safety hazards to cyclists pulling trailers, passing, passing head -on, etc. Finally, the buffer space is inadequate and the flexi -sticks would not likely last more than a year, leaving us with essentially a one -foot wide painted buffer. 2. Unclear need a. Unclear need - though the general public understandably likes the idea of "protected" bike lanes, the traffic conditions along Cayuga Street don't seem to pose such a severe safety problem so as to warrant this level of separation, investment and routine maintenance. The traffic volumes and speeds are low enough to be generally suitable for adjacent bicycling; separated facilities would be used in locations with greater traffic volumes and /or speeds. b. Network - A purpose offered by proponents of this concept is that Cayuga Street could be made safe and comfortable for novice, young, and traffic- averse cyclists. However, such a route will be provided by the bike boulevard along Tioga Street. Cayuga Street (from a network perspective) should be the faster, more direct route for more traffic- tolerant and skilled cyclists. c. Comfort/ Convenience - Cyclists turning at intersections will face inconvenient maneuvers and unnecessary delay. The narrow lanes will produce an uncomfortable narrow space to ride and pass. 3. Inadequate funding a. Simply put, funding does not exist for this option. b. Priorities - if funding was sought for bicycle - related improvements, there are higher priority projects that would take precedence over this one. Page 4 of 5 c. Cost/ benefit - the rather high likely costs (initial and on- going) seem out of balance when compared to the possible benefits of this work 4. Inadequate maintenance capacity a. Winter maintenance - Given the city's resources, it seems highly unlikely that the proposed two -way design would receive the level of maintenance necessary to remain safe during the winter (maintain /replace the flexi- posts, plow snow, etc.) b. Annual maintenance - to safely delineate the intersections, extensive or special pavement markings would likely be necessary. Maintaining adequate legibility of the markings would be a time- consuming effort for DPW crews, or would be an expense if contractors were hired each year. Again, this level of effort seems disproportionate to the possible benefits, and seems like overkill based on the traffic conditions. Page 5 of 5