HomeMy WebLinkAboutJ - 13 General Code ProposalsProposal for Codification Services
PREPARED FOR:
Town of Cortlandville, New York
PREPARED BY:
TODD METCALFE
CODIFICATION ACCOUNT MANAGER
tmetcalfe@generalcode.com
800.836.8834
DATE:
July 24, 2023
(Valid for six months)
Table of Contents
Executive Summary ................................................................. 2
General Code’s Approach to Codification ................................ 4
The General Code Recommended Solution and Process ....... 5
Project Materials ...................................................................... 8
Investment Details and Options ............................................... 9
Authorization and Agreement ................................................ 11
Appendix ................................................................................ 12
Additional Online Services ................................ 12
2
Executive Summary
A thorough review of your request has given us a better understanding of your unique needs and
helped us determine ways that we can partner with you to make the Town of Cortlandville’s Code a
more useful and effective resource for your community. The executive summary below serves as
an overview for building a collaborative codification solution that can help the Town achieve its
goals.
Situation Analysis
The Town of Cortlandville’s Code was originally codified in 1997 and was last updated in 2022.
However, the Code may contain inconsistencies, errors and outdated information that could
potentially affect the Code's enforceability and alignment with relevant New York statutes.
It is our understanding that the Town would like a complete recodification, including a
comprehensive review and update of the 1997 Code, to include all legislation of a general and
permanent nature to Local Law No. 2-2023. This process would ensure that legislation is up-to-
date and is in line with New York statutes and the current needs of your constituents, in addition to
making the overall Code consistent in organization, format, style, and content.
The Town would also like to provide access to the Code and make it easier for constituents and
staff to find information by implementing a fully searchable online version of its Code, housed on
our unparalleled eCode360 platform.
Our Solution
Our comprehensive codification solution for Cortlandville includes:
> Supplement your Code
At the start of the project, we will perform Supplement No. 27 to update the Code with
legislation through Local Law No. 2-2023.
> Create an Updated Code
General Code® will provide the Town with an updated Code that is clear and easy for your
community to access and use.
> An Editorial and Legal Analysis
This process will identify conflicts, redundancies and inconsistencies in the Code and
enable you to incorporate the necessary revisions to ensure that your Code is enforceable
and fully complies with New York statutes.
> Update your online Code housed on our innovative eCode360 platform
Once your new Code is ready, we will update your eCode360 site to make it available
online to your community and staff.
> 10 custom printed Code books, with an option for additional printed volumes
We will provide you with 10 fully customized print copies of your new Code, with additional
copies as requested.
3
Solution Benefits
A comprehensive codification solution from General Code will:
1. Deliver a Code that is always accessible to the public and up-to-date
2. Help you keep Cortlandville’s Code enforceable
3. Improve transparency with constituents
4. Save Cortlandville’s staff time and resources by empowering constituents to find Code
information independently
Who Benefits?
1. Constituents—Citizens will be able to find and use laws in a comprehensive, up-to-date
and understandable format.
2. Staff—All staff members will be able to gather the information they need to answer
questions from both citizens and other municipal officials.
3. Planners/Developers—Your new Code will provide a clear view of existing regulations
and make it easier to determine the impact of proposed changes and amendments on
development and growth initiatives.
4. Attorneys—Legal staff can draft and amend legislation more efficiently by using
eCode360 to research similar laws that other communities have passed.
Cortlandville’s Investment
The price of General Code’s recommended solution will be $10,995.
A detailed breakdown of the investment and available options can be found in the Investment
Details and Options section on page 8.
4
General Code’s Approach to Codification
Codification Powered by Code Review brings your code project to life during the milestones of your
project. Code Review is a revolutionary Code review platform, shared interactively between the
General Code project team and your review committee, that guides you through the stages of your
Codification project.
Code Review, a secure, searchable platform, gives your codification stakeholders the ability to
manage milestones, share and assign questions, and expedite the decision-making process. With
digital access to all your relevant project documentation throughout the project, including
the analysis, drafts and reference documents, our technology eliminates the need for paper
reports, printed legal memorandums or Legal Workbooks.
Codification Powered by Code Review is a collaborative process that will guide you through each
project stage. We will prepare and evaluate your legislation, prepare the Editorial and Legal
Analysis, and create your Digital Manuscript, so that you can easily access the project documents
and make decisions.
This streamlined process allows users to collaborate, annotate, print and share comments among
all committee members, while staying connected with your General Code Editor. It also will
provide, as the project moves forward, a record or memorandum of the changes to be made, as
users agree upon and make those decisions.
So how does it work?
When the Digital Manuscript and Editorial and Legal Analysis are ready for review, General Code
will activate your Code Review site and provide your review committee with a secure link to the
online version of your in-process Code. We will facilitate a dedicated e-Learning workshop for your
municipal officials, led by our General Code training specialist, to guide you through the features
and functionality of the platform. Codification Powered by Code Review will include these
supporting documents as the project progresses through the codification stages:
> Code Project Contract
> Code Project Guidelines
> Digital Manuscript
> Editorial and Legal Analysis
> Record of any changes to be made
> Code Adoption Ordinance
> Disposition List
> Digital Drafts of your Code
Upon completion of the codification project and adoption of your new Code, the Code will
seamlessly transition from the private Code Review platform to your public eCode360 site and will
house the adopted version of your Code, which is available to the public.
5
The General Code Recommended Solution and Process
Below is an outline of the process for completing your recodification project.
Project Launch
General Code will consult with Cortlandville’s designated contact person to review the project
generally and to clarify any initial questions for both General Code and the Town. To begin the
project, the Town and General Code shall confirm the source materials for the project. For more
detail, see the source materials listed on page 8.
Supplement No. 27 to the 1997 Code
General Code will supplement your current Code with uncodified legislation through Local Law No.
2-2023, to provide ready access to the most up-to-date version of the existing Code until such time
as publication of your new Code is completed.
Editorial and Legal Analysis with Manuscript
The Town’s existing Code will be used as the Manuscript for the project. The Code will be
supplemented just prior to preparation of the Editorial and Legal Analysis in order to optimize the
Town’s review of the Code, and also so that General Code is reviewing the most up-to-date
material.
To accompany your updated Code, we will prepare an Editorial and Legal Analysis for your review.
Your project team will do a thorough review and analysis of your legislation and provide specific
recommendations and input for improvement. The Analysis will be presented in a progressive
format with option sets to guide the user in the decision-making process. Town officials, including
the Town Attorney, will have the final decision-making authority for the resolution of any and all
issues. As part of this Analysis, a proposed reorganization of the Code may be provided for review
and approval by the Town if deemed appropriate. (Please note that if reorganization and
renumbering is authorized by the Town, this work shall occur at the Draft stage of the project.)
The Editorial and Legal Analysis will include the following:
> Identification of duplications, conflicts and inconsistencies between or within various
sections of the Code
> Identification of duplications, conflicts and inconsistencies with New York statutes
> Any practical recommendations to make your legislation more enforceable
> Suggestions regarding fines, fees and penalties
> Suggestions on ways to modernize your legislation
Your Responsibilities
The Town will review the Editorial and Legal Analysis and make the final decisions on any changes
that are deemed necessary. All final decisions regarding the sufficiency of the legislation which is
to be codified, and any changes to be made to said legislation, shall be the province of the Town
officials and the Town Attorney.
A review period is set by the performance schedule. We stress the importance of staying within the
allotted time period to avoid disruptions in the production process and delays in the delivery of the
Code.
6
Code Supplement
In order to minimize the timeframe during which the Town’s Code is out-of-date prior to publication,
the Code will be supplemented just prior to preparation of the Draft. Once the Draft is prepared,
supplementation of the prior Code shall be discontinued until Code publication is complete.
Final Editing of the Manuscript and Submission of the Draft
Once the Editorial and Legal Analysis is returned, an editor will begin the final editing process.
During this time, we will:
> Edit the text to incorporate any revisions and additions previously approved in the Editorial
and Legal Analysis phase
> Update the Table of Contents listing all chapters and articles included in the Code, as
applicable
> Include cross-references and Editor's Notes, as required, and add historical notations
indicating the source and date of adoption of each enactment
> Proofread all copy to correct typographical and spelling errors
General Code will submit a Draft of the Code for final review by the Town. With the submission of
the Draft, the editorial work on your project will be completed; therefore, if the Town requires any
additional changes, further charges will apply.
Prepare Final Deliverables
Upon approval to proceed with the publication of your Code, we will prepare the following final
deliverables:
> A Comprehensive Index
We will provide you with an index that is designed to let you quickly and easily locate
information in the Code.
> A Disposition List
Your Code will include a Disposition List that sets forth—in chronological order—the
subject matter, date of adoption and disposition of each item of new legislation reviewed
with the project. It will also indicate whether those items are included in or omitted from
the Code.
> Code Adoption Legislation
We will prepare adoption legislation for the proposed Code and give it to the Town
Attorney for review and enactment by the governing body. The Code should be adopted
as soon as possible to formally enact the many revisions authorized by the Town and
establish the Code as the permanent enforceable system of law in the Town. If the Code
adoption legislation is enacted and returned to us within 90 days of submission, we will
include this material in the Code free of charge. Once the Code is adopted, it can be
amended directly to change, add or delete material.
Update your online Code housed on eCode360
Once the project has been completed, we will update the Town’s eCode360 with the new version
of the Town’s Code.
7
Publish a Custom Printed Code
General Code will publish 10 printed copies of your Code in high-quality, custom-imprinted post
binders. The Code pages will be designed in an 8 ½-by-11-inch page size, using 11-point Times
New Roman font in a single-column format on 100% recycled paper.
General Code lets you customize the look of your final printed Code binder, including the color of
your binder (blue, dark red, green, brown, black or gray) and the color of the silk-screen lettering on
the binder cover (white, silver or gold). We can also include the Town’s Seal on the front and spine
for added impact at no additional charge. Each copy of the Code will include a set of 15 tab
dividers for individual customization and will also be serial-numbered for easy identification.
Provide Ongoing Code Maintenance
The codification process is not truly over when your new Code is delivered. Your community will
change and grow, and ultimately, your Code will evolve with it. In order to maintain your Code as
an accurate and reliable resource, it is important that the Town keeps the Code up-to-date after
initial publication. General Code’s supplementation services are designed to make the process
easy, fast and accurate.
8
Project Materials
Source Materials
General Code will use the following source materials for the codification project:
> A copy of the Town’s 1997 Code, as updated to Local Law No. 4-2022
> Uncodified legislation adopted from Local Law No. 5-2022 to Local Law No. 2-2023
Project Scope
This proposal and the scope of this project consider only the legislation submitted for review as
listed above. The processing, review, and inclusion of any materials not submitted are outside the
project scope as proposed and therefore may be subject to additional charges. We request that
Cortlandville set up a process to routinely send any new legislation upon adoption. This additional
legislation will be included in the Code up to the point where the editorial work has been completed
and will be subject to an additional charge at the end of the project.
9
Investment Details and Options
Supplementation Price $300
Electronic Supplement 27 to update the Code with Local Law No. 5-2022 to Local Law No. 2-2023
Codification Project Price $10,995
Services included with the codification project:
> Project Launch
> Creation of a New Code, with Project Scope Including Legislation to Local Law No. 2-
2023
> Editorial Work
> Proofreading
> Shipping
Initial deliverables included with the codification project:
> Editorial and Legal Analysis
> Manuscript
> Draft
Final deliverables included with the codification project:
> Publication of 10 Code Volumes in Standard Imprinted Post Binders
> Comprehensive Index
> Disposition List
> Customizable Tabs
> Code Adoption Legislation
Please note: Code books in addition to the 10 Code books included in the Codification Project
Price may be ordered through the publication date of your Code. Pricing is available upon request.
10
Supplement Performance and Payment Schedule
Deliverables Delivery Date Payment Milestone
Electronic
Supplement
Within 6 to 8 weeks of
contract signing
100% of total supplementation
price due upon posting of
supplement on eCode360
Codification Performance and Payment Schedule
Deliverable Delivery Date Payment Milestone
Contract Signing Within 30 days of contract signing 20% of total codification price
due
*Submission of the
Editorial and Legal
Analysis with
Manuscript
Within 180 days of contract signing;
the Town has 100 days for review
40% of total codification price
due
Submission of Draft
Within 145 days of receipt of
responses to the Editorial and Legal
Analysis; the Town has 45 days to
review
30% of total codification price
due
Delivery of the Code Within 40 days of approval to proceed
with the publication of the Code
Balance of total codification
price due
Performance schedule reflects only business days excluding legal holidays.
*Code supplements shall be prepared prior to this stage to ensure that the Code remains up-to-
date throughout the project.
Code supplements after the first supplement shall be invoiced separately and are outside the
scope of the project pricing. Estimates are available upon request.
11
Authorization and Agreement
The Town of Cortlandville, Type 1S - Recodification, July 24, 2023
Codification Project Price $10,995
The Town of Cortlandville, New York, hereby agrees to the procedures outlined above, and to
General Code's Codification Terms and Conditions, which are available at
http://www.generalcode.com/terms-and-conditions-documents/.
Town of Cortlandville, Cortland County, New York
By: __________________________________ Witnessed by: ___________________________
Title: ________________________________ Title: __________________________________
Date: ________________________________ Date: _________________________________
GENERAL CODE, LLC
By: __________________________________ Witnessed by: ___________________________
Title: ________________________________ Title: __________________________________
Date: ________________________________ Date: _________________________________
This document serves both as a proposal and as an agreement. To accept this proposal and delegate
authority to General Code to administer the codification project, complete the form above, including
authorized signatures. A signed copy of this agreement will be mailed back to Cortlandville for its
records.
Scan and email the completed form to contracts@generalcode.com. You may also fax the completed
form to General Code at (585) 328-8189 or return it by mail to General Code, 781 Elmgrove Road,
Rochester, NY 14624.
12
Appendix
Additional Online Services
MapLink™ powered by ZoningHub™
MapLink is a Visual Zoning service that makes it easier for business and property owners,
planners, developers, and constituents to find the information they need in your community’s
Zoning ordinance by presenting Zoning Code data from eCode360 in an interactive online map.
MapLink users can click on a map to view details about permitted uses and answer questions such
as, “Where can I open my business?” and “What can I do with my property?” With just a few clicks,
users interested in economic development can view dimensional requirements, allowable uses,
and zoning districts, zoom to an individual parcel to examine its requirements, or search for
properties based on land use. By making it easier for users to find the information they need for
their development projects, they are more likely to open their businesses in the Town, which can
help grow your community.
MapLink uses your municipality’s existing GIS map information and seamlessly presents data from
eCode360, so your interactive map clearly and accurately displays your essential Zoning elements.
When a Code supplement including a Zoning change is completed and posted to eCode360, your
Code data is simultaneously updated in MapLink, ensuring that users are always working with the
most accurate requirements.
eCode360® Enhanced Graphics™
eCode360 Enhanced Graphics can help drive economic development in your community by
presenting an online Zoning Code that is clear, easy to understand and always up-to-date.
Enhanced Graphics offers zoning specific features like integrated tables that allow users to view
tables in context, multi-column layout options to accommodate natural image placement,
searchable image captions, color coding to create easier navigation, and high-quality graphics.
Every community is unique, so we also offer custom solutions tailored to suit your community’s
specific needs.
Custom Local Building Code
Until now, no single publication has included both ICC I-Code building regulations and local
amendments in an integrated form. Our CLBC solution will create a single central repository for
your adopted Building Code regulations that is intuitive, searchable, and linked to your municipal
Code. This solution will eliminate the need to separately manage state adopted I-Codes and your
local amendments, and make your Building Code regulations available from anywhere at any time,
even if the Town only has one set of printed books.
Application Programming Interface
Application Programming Interfaces (API) make it possible for your Code in eCode360 to “talk” with
additional external systems to share information. General Code has APIs that deliver structured
Code information contained in eCode360 to external systems, including legislation drafting, parcel
management, municipal websites, enterprise content management (ECM), permitting, GIS-based
interactive maps, code enforcement, law enforcement, and more.
For more information on our additional online services please contact us at
sales@generalcode.com
PREPARED FOR:
Town of Cortlandville, NY
PREPARED BY: Todd Metcalfe
Account Manager
tmetcalfe@generalcode.com
800.836.8834
DATE: July 24, 2023
(Valid for 6 months)
Table of Contents
Executive Summary ................................................................. 2
Scope of Services .................................................................... 4
Performance and Payment Schedule ...................................... 7
Communities with MapLink ...................................................... 8
Investment Details and Special Considerations ..................... 10
Authorization and Agreement ................................................ 12
2
Executive Summary
Situation Analysis
Based on discussions with the Town of Cortlandville, it is our understanding that the Town would
like to encourage economic growth by making it easier for business and property owners, planners,
developers, and constituents to access and use the Town’s Zoning Ordinance. MapLink makes it
simple for users to find specific property information by presenting Zoning regulations from
eCode360 in an interactive map* powered by ZoningHub. MapLink users can click on a map to
view details about permitted uses and answer questions such as, “Where can I open my
business?” and “What can I do with my property?” With just a few clicks, users interested in
economic development can view dimensional requirements, allowable uses, and zoning districts,
zoom to an individual parcel to examine its requirements, or search for properties based on land
use.
Our Solution
Our MapLink solution for Cortlandville includes:
> An Interactive Zoning Map
Using the Town’s existing GIS shape files, we will create an interactive Zoning Map that
business and property owners can easily search to find essential Zoning information, such
as dimensional requirements, allowable uses, and zoning districts.
> Clickable links to your full Zoning Ordinance as published in eCode360
Wherever possible, we will embed links into your MapLink site that drive users from
condensed descriptions to your full Code as published in eCode360. Additionally, based
on the Town’s preferences, we will prepare links within the Town’s Code in eCode360 to
your MapLink site, allowing eCode360 users to quickly navigate to your interactive Zoning
Map.
> Seamless updates with your Code**
As supplements are completed and updates are made to the Town’s Zoning and posted
on eCode360, your Code data is simultaneously updated in your MapLink site, ensuring
that users are always working with the most accurate requirements.
*It is important to note that MapLink is not a replacement for your Zoning Ordinance; instead it is an
additional interactive tool that will save time and answer Zoning questions.
**The adoption of an entirely new Zoning Ordinance shall result in additional setup charges not
included in standard supplementation pricing. Prior to adopting a new Zoning Ordinance, contact
General Code® for a detailed estimate.
Solution Benefits
With MapLink, it is easier than ever for users to find the information they need to keep their projects
moving forward. Users can click the map to quickly zoom into an individual parcel and examine
Zoning requirements in greater detail, or search for properties in your municipality based on
intended land use. By making it easier for users to find the information they need for their
development projects, they are more likely to open their businesses in the Town, growing your
community.
3
Who Benefits?
1. Business Owners—Current and prospective business owners will be able to find the
zoning information they need to open and grow their businesses.
2. Constituents—Citizens will be able to find and use laws in a comprehensive, up-to-date,
and understandable format.
3. Staff—All staff members will be able to gather the information they need to answer
questions from both citizens, architects, real estate agents, business owners and other
municipal officials.
4. Planners/Developers—Your MapLink site will provide a clear view of existing regulations
and make it easier to determine the impact of proposed changes and amendments on
development and growth initiatives.
Cortlandville’s Investment
The price of General Code’s recommended solution will be $8,040.
A detailed breakdown of the investment and available options can be found in the Investment
Details and Special Considerations section on page 8.
4
Scope of Services
The services described below outline the scope of work that will be performed as part of this
project, including roles and responsibilities for both the Town and General Code. Because your
MapLink project is custom and collaborative in nature, there may be some variability in the
execution of individual tasks. However, the results of each task will be as described.
Review Files
Before the project begins, the Town will supply the set of online files needed to build the interactive
Zoning Map, as described in the table below. The files must be configured consistent with industry
standards, such as:
1. A REST connection link for each map layer
2. Esri ArcGIS Shapefiles
Initial Build Description
Required Municipal boundary
Required
Parcel Map with the following associated data: Parcel ID
Number, Parcel Acreage, and Property Owner Name
(optional).
Required Base Zoning Districts
Optional Overlay districts, if any
Optional
Other relevant Shapefiles, if any (e.g., Tax Increment
Districts, Business Improvement Districts, Economic
Development Zones)
Please consult your GIS or Tech Department for the above files. If the Town needs support in
creating or formatting files, General Code may be able to provide technical assistance. All files
must be reviewed and approved by General Code before the project launch can be authorized. If
upon review it is determined that the Town does not have the requisite zoning shapefiles, the Town
will be referred to our GIS services partner, Fisher Associates, for a quote.* The Town is
responsible for all costs associated with acquiring the required GIS files; any fees billed by a third
party for access to required GIS files are not included in the project price.
*PLEASE NOTE: Fisher will invoice the Town directly for any work that is required (in addition to
General Code’s Initial Build and Maintenance charges). The Town may use their vendor of choice
for this work but will be strongly encouraged to use Fisher.
Site Initiation
Upon launch authorization, General Code will initialize the Town’s new MapLink site, using the
custom web address selected for the Town. Once the site is initialized, General Code will begin the
initial build process.
5
Initial Build
Task 1: Site Configuration
General Code will complete the initial build of the Town’s new MapLink site as described in the
table below. Both the included pages and the optional pages will be configured as part of the initial
build.
ZoningHub Page Initial Build Description
Home Included Obtain and post a custom background image
Zoning Map Included* Link / upload map elements to create the
interactive Zoning Map
General Definitions Included
Add content derived from the Zoning. Images
can be added to selected definitions at no
additional cost
Land Uses Included
Add content derived from the Zoning. Images
can be added to selected land uses at no
additional cost
Dimensional Standards Included Add content derived from the Zoning
Zoning Districts Included Add content derived from the Zoning
General Requirements Optional
Add content derived from the Zoning and other
sections of the municipal Code that relate to
land use and development
Procedures Optional Procedures will need to be provided by the
Town
*See the Review Files section above.
Task 2: Implementation Strategy
General Code will work with the Town to determine which optional pages will be implemented as part
of the initial build. Based on your preferences, General Code will prepare recommendations for
adding any remaining optional pages in the future.
Task 3: Data Conversion
Using the Town’s Zoning Ordinance that is in effect as of the project start date, General Code will
extract the essential elements from your Zoning Ordinance and display them in context in the
MapLink interactive Zoning Map.
During this process, the Town may be asked to provide input and clarification on any elements that
require interpretation. Successful and timely completion of this task will be contingent on the Town
providing the requested information in a timely manner.
6
Task 4: Signoff
Upon completion of the Data Conversion, General Code will submit instructions to the Town’s
designated contact person to review and sign off on the initial build.
Task 5: Launch Support
Along with the launch, General Code will provide basic training to Town staff on how to use the
site. Training will be conducted by a General Code technician using remote collaboration software
such as GoToMeeting or WebEx and is expected to take one to two hours. Additional training can
be made available as needed.
Because MapLink is a standalone site, the Town will want to add a link on the municipal website to
its MapLink site, so that your community can find and use your interactive Zoning Map.
Additionally, we will provide a press release template that the Town can customize and distribute to
local media outlets to inform residents and business owners about MapLink.
Lastly, General Code will prepare links to the new MapLink site within the Town’s online Code in
eCode360, as desired by the Town and described above.
7
Performance and Payment Schedule
Milestone Performance Target Payment
Signing Signing of Contract 50% of Initial Build
Initial Site Build
and Annual Fee
Code Content Integration within 90
days of Signing
40% of Initial Build + 100% of
First Annual Fee
Go Live 30 days after Soft Launch 10% of Initial Build + Project
Management Fee
Performance schedule reflects only business days excluding legal holidays.
8
Communities with MapLink
The following communities have MapLink projects in progress or already completed. Please feel
free to explore these MapLink sites.
Completed Projects
Borough of Gettysburg, PA (Adams County)
https://ge2335.zoninghub.com/
Township of Ross, PA (Allegheny County)
https://ro2521.zoninghub.com/
Township of Middletown,PA (Bucks)
https://mi2390.zoninghub.com/
Township of Lower Southampton, PA (Bucks)
https://lo0148.zoninghub.com/
Township of Easttown, PA (Chester County)
https://ea3052.zoninghub.com/
Township of Lower Allen, PA (Cumberland
County)
https://lo1571.zoninghub.com/
Township of Tredyffrin, PA (Chester County)
https://tr1485.zoninghub.com/
Township of Upper Chichester, PA (Chester
County)
https://up1263.zoninghub.com/
Township of West Goshen, PA (Chester County)
https://we0457.zoninghub.com/
Township of West Whiteland, PA (Chester
County)
https://we2141.zoninghub.com/
Township of Swatara, PA (Dauphin County)
https://SW2044.zoninghub.com/
Borough of Emmaus, PA (Lehigh County)
https://em3676.zoninghub.com/
Township of Coolbaugh, PA (Monroe County)
https://co2303.zoninghub.com/
Township of Middle Smithfield, PA (Monroe
County)
https://mi1644.zoninghub.com/
Township of Lower Merion, PA
(Montgomery County)
https://LO0641.zoninghub.com/
Township of Upper Providence, PA
(Montgomery County)
https://up1236.zoninghub.com/
Township of Whitemarsh, PA (Montgomery
County)
https://wh0819.zoninghub.com/
City of Easton, PA (Northampton County)
https://easton-pa.zoninghub.com/
Township of Shrewsbury, PA (York County)
https://SH3511.zoninghub.com/
Town of Stratford, CT (Fairfield County)
https://st1064.zoninghub.com/
Town of Wrentham, MA (Norfolk County)
https://wr4159.zoninghub.com/
Town of Manilus, NY (Onondaga County)
https://ma1592.zoninghub.com/
Town of Milo, NY (Yates County)
https://mi1633.zoninghub.com/
Town of Parma, NY (Monroe County)
https://pa0391.zoninghub.com/
City of Crestwood, MO (St. Louis County)
https://cr3957.zoninghub.com/
City of Fenton, MO (St. Louis County)
https://fe3298.zoninghub.com/
City of Eureka, MO (St.. Louis County)
https://eu3292.zoninghub.com/
City of Lake St. Louis, MO (St. Charles County)
https://la3340.zoninghub.com/
Township of Cannon, MI (Kent County)
https://ca3967.zoninghub.com/
9
City of Kalamazoo, MI (Kalamazoo County)
https://ka2666.zoninghub.com/
City of Hurst, TX (Tarrant County)
https://hu4021.zoninghub.com/
City of Gunter, TX (Grayson County)
https://gu6332.zoninghub.com/
Village of Mazomaine, WI (Dane County)
https://ma2209.zoninghub.com/
Township of Schuylkill, PA (Chester County)
Township of Schuylkill - Home (zoninghub.com)
Projects in Process
Township of Forks, PA (Northampton
County)
Township of East Whiteland, PA (Chester
County)
Borough of Mount Pocono, PA (Monroe
County)
Township of Lower Merion, PA (Montgomery
County)
Borough of Dormont, PA (Allegheny County)
Township of New Garden, PA (Chester
County)
Township of Tobyhanna, PA (Monroe
County)
Village of Elmira Heights, NY (Chemung
County)
Town of Ithaca, NY (Tompkins County)
Town of Henrietta, NY (Monroe County)
City of Oswego, NY (Oswego County)
Village of Port Chester, NY (Westchester
County)
Township of Lacey, NJ (Ocean County)
Borough of Lebanon, NJ (Hunterdon County)
Borough of Prospect Park, NJ (Passaic
County)
Township of Logan, NJ (Gloucester County)
City of Sanford, ME (York County)
Town of Windham, ME (Cumberland County)
City of Oak Creek, WI (Milwaukee County)
Village of Richfield, WI (Washington County)
City of Holland, MI (Ottawa and Allegan
Counties)
Village of Indian Point, MO (Stone County)
City of Aurora, MO (Lawrence County)
City of Bee Cave, TX (Travis County)
City of Liberty Hill, TX (Williamson County)
10
Investment Details and Special Considerations
Project Build Price $5,995
MapLink includes the following:
> MapLink Project Launch
> Project Management, including up to 3 hours for collection of maps and files
> Site Initiation
> Project Management, including up to 10 hours for meetings with the Town and other
follow-ups and reviews as needed, and additional feedback and collection of necessary
information
> Custom Web Address
> Interactive Zoning Map
> Linking / Uploading Map Elements and Zoning (see detailed description on page 6, “Task
1: Site Configuration”)
> Data Conversion
> Launch Support, Including 1-2 Hour Training Session
MapLink Annual Maintenance $1,795
Per-year price during 3-year contract with the option to renew
The maintenance fee is an annual recurring flat fee, commencing at the completion of the initial
project build. Therefore, it is our recommendation that the Town budget for this service each year.
The fee covers annual licensing, web hosting, data storage, and updates to MapLink as the Zoning
Ordinance is supplemented.* This fee does not include the cost for codifying new legislation, the
hosting fees for your eCode360 site, or MapLink setup fees in the event of the adoption of an
entirely new Zoning Ordinance.
*Please note: The adoption of an entirely new Zoning Ordinance shall result in additional setup
charges not included in standard supplementation pricing. Prior to adopting a new Zoning
Ordinance, contact General Code for a detailed estimate.
Project Management Fee $250
Total Investment $8,040
Special Considerations to be Addressed
> The Town of Cortlandville is to provide the set of online files outlined in the Review Files
section. (See Review Files on page 4 for more detail.)
> In order to properly initiate and maintain the Town of Cortlandville’s MapLink solution, the
Town must have and maintain an eCode360 subscription with General Code.
> Project management time includes up to 3 hours for collection of maps and files. Any
additional hours accrued shall be billable at $100 per hour, to be invoiced at final
payment.
11
> Project management time includes up to 10 hours for meetings the Town and other follow-
ups and reviews as needed, and additional feedback and collection of necessary
information. Any additional hours accrued shall be billable at $100 per hour, to be invoiced
at final payment.
> Any requests to add maps or create functionality beyond “normal and customary” as
described on page 6, “Task 1: Site Configuration,” that require time beyond the 10 hours
of allotted project management time shall be billable at $100 per hour, to be invoiced at
final payment. An estimate shall be provided prior to the start of such work upon request.
Any such requests for additional features/functionality/scope of work shall not delay billing
milestones, including but not limited to the soft launch or the public launch.
12
Authorization and Agreement
Town of Cortlandville, MapLink, July 24, 2023
Project Build Price $5,995
MapLink Annual Maintenance $1,795
Project Management Fee $250
Total Investment $8,040
The Town of Cortlandville, NY, hereby agrees to the procedures outlined above, and to General
Code's Codification Terms and Conditions, which are available at
Terms-and-Conditions-MapLink.pdf (generalcode.com).
Town of Cortlandville, Cortland County, NY
By: _________________________________ Witnessed by: ___________________________
Title: ________________________________ Title: _________________________________
Date: ________________________________ Date: _________________________________
GENERAL CODE, LLC
By: _________________________________ Witnessed by: ___________________________
Title: ________________________________ Title: _________________________________
Date: ________________________________ Date: _________________________________
This document serves both as a proposal and as an agreement. To accept this proposal and delegate
authority to General Code to administer the MapLink project, complete the form above, including
authorized signatures. A signed copy of this agreement will be mailed back to Cortlandville for its
records.
Scan and email the completed form to contracts@generalcode.com. You may also fax the completed
form to General Code at (585) 328-8189 or return it by mail to General Code, 781 Elmgrove Road,
Rochester, NY 14624.