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HomeMy WebLinkAboutTB Minutes 2018-01-08 ORGANIZATIONAL MEETING OF THE ITHACA TOWN BOARD Monday, January 8,2018 AGENDA 1. Call to Order and Pledge of Allegiance 2. Swearing in of re-elected Town Board Members 3. Persons to be Heard 4. Discuss and consider Town Official Appointments; Deputy Town Supervisor, Town Clerk, Town Highway Superintendent, Deputy Highway Superintendent, Town Engineer, Town Receiver of Taxes and Deputy Receiver of Taxes 5. Discuss and consider Membership and/or Chair Appointment(s)to the: a. Planning Board b. Zoning Board of Appeals C. Conservation Board 6. Discuss and consider approval of Town Board Meeting Schedule for 2018 7. Acknowledge Supervisor's Town Board Committee Appointments and consider Town Board Appointments for Citizen Advisory Committees and Intermunicipal Organizations 8. Discuss and consider 2018 Association of Towns' Resolutions and consider designation of 2018 Official Delegate and Alternate Delegate for the New York State Association of Towns 2018 Annual Meeting 9. Discuss and consider authorization for the Town Supervisor to sign annual service contracts approved in the Town Budget on behalf of the Town 10. Discuss and approval of the Highway Expenditures Agreement 11. Discuss and consider authorization for certain expenditures by the Superintendent of Highways without prior Town Board approval 12. Discuss and consider annual approval of the Ethics Disclosure Form and Distribution List, Procurement Policy, Cash Management and Investment Policy, Emergency Management Response Plan and the Board Protocol and Procedures Manual 13. Discuss and consider approval and authorization to sign the UAW Contract for Bolton Point employees 14. Discuss and consider approval of wage scale and wages for UAW personnel at Bolton Point 15. Discuss and consider setting apublic hearing regarding aproposed local law allowing for a 1 monetary contribution to the City of Ithaca for its parks 16. Discuss and consider setting apublic hearing regarding aproposed local law regarding changes to the Noise Ordinance to clarify permits for multiple events 17. Discuss the Interceptor Agreement with the City of Ithaca 18. Discuss the acquisition of real property 19. Consider Consent Agenda a. Approval of Town Board Minutes b. Town of Ithaca Abstract c. Bolton Point Abstract d. Designation of Official Depositories of Town Funds e. Designation of Official Newspaper of the Town f. Official Bonds of Town Officers and Employees g. Increase Open Space Plan Account h. Reappoint Town Historian i. Ratify appointment of laborers—Public Works 20. Report of Town Officials, Committees and review of Correspondence 21. Consider adjournment 2 ORGANIZATIONAL MEETING OF THE ITHACA TOWN BOARD Monday, January 8,2018 Minutes 1. Call to Order and Pledge of Allegiance—Mr. Goodman opened the meeting at 5:32 p.m. 2. Swearing in of re-elected Town Board Members—Ms. Rosa administered the oath of office to Ms. Tee-Ann Hunter, Ms.Patricia Leary and Mr. Rich DePaolo. 3. Persons to be Heard —No one 4. Discuss and consider Town Official Appointments; Deputy Town Supervisor, Town Clerk, Town Highway Superintendent, Deputy Highway Superintendent, Town Engineer, Town Receiver of Taxes and Deputy Receiver of Taxes TB Resolution 2018-001: Acknowledge appointment of Pamela Bleiwas as Deputv Town Supervisor Resolved that the Town Board acknowledges the appointment of Pamela Bleiwas as Deputy Town Supervisor made by William Goodman as Town Supervisor for a term continuing until the Organizational meeting in January next succeeding the next biennial Town election to wit, January 2020. Moved: Rod Howe Seconded: Pat Leary Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter TB Resolution 2018-002: Reappointment of Paulette Rosa as Town Clerk of the Town of Ithaca Be it resolved the Town Board re-appoints Paulette Rosa as Town Clerk of the Town of Ithaca for a term continuing until the Is`day of January next succeeding the next biennial Town election to wit, January 1, 2020. Moved: Pamela Bleiwas Seconded: Tee-Ann Hunter Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter TB Resolution 2018-003: Reappointment of James Weber as Highway Superintendent for the Town of Ithaca Resolved that the Town Board hereby re-appoints James Weber as Highway Superintendent, for a term continuing until the Is`day of January next succeeding the next biennial Town election to wit, January 1, 2020, and be it further Resolved that the Highway Superintendent also serves at the Director of Public Works. TB 2018-01-08 pg. 1 Moved: Rod Howe Seconded: Rich DePaolo Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter TB Resolution 2018-004: Designate Daniel Thaete, Senior Civil Engineer, as the Town Engineer for the Town of Ithaca Resolved,that the Town Board hereby designates Daniel Thaete, P.B., Senior Civil Engineer as the Town Engineer for purposes of Town Law §20 for a term continuing until the Is` day of January next succeeding the next biennial Town election to wit, January 1, 2020. Moved: Tee-Ann Hunter Seconded: Eric Levine Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter TB Resolution 2018-005: Reappointment of Deborah Kelley as Receiver of Taxes for the Town of Ithaca Resolved the Town Board re-appoints Deborah Kelley as Receiver of Taxes for the Town of Ithaca for a term continuing until the Is`day of January next succeeding the next biennial Town election to wit, January 1, 2020. Moved: Pamela Bleiwas Seconded: Tee-Ann Hunter Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter TB Resolution 2018-006: Reappointment of Paulette Rosa as Deputv Receiver of Taxes for the Town of Ithaca Resolved the Town Board hereby re-appoints Paulette Rosa as Deputy Receiver of Taxes for the Town of Ithaca for a term continuing until the Is`day of January next succeeding the next biennial Town election to wit, January 1, 2020. Moved: Eric Levine Seconded: Pat Leary Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter TB Resolution 2018-007: Reappointment of David George as Town Historian Resolved, that the Town Board of the Town of Ithaca does hereby reappoint David George as Town Historian. Moved: Bill Goodman Seconded: Rod Howe Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter TB Resolution 2018-008: Reappoint William D. Goodman and Paulette Rosa as Marriage Officers for the Town of Ithaca Whereas New York State Domestic Relations Law Article 3, Section 11-C authorizes the governing body of a town to appoint one or more Marriage Officers to solemnize marriages within TB 2018-01-08 pg. 2 the territory of the town, provided they are at least 18 years old and reside in the town and Whereas William D. Goodman and Paulette Rosa, who meet all the qualifications required by the Domestic Relations Law, have requested that the Town Board appoint them as Marriage Officers, therefore, be it Resolved that the Town Board of the Town of Ithaca hereby appoints William D. Goodman and Paulette Rosa as Marriage Officers for the Town of Ithaca, for which there will be no salary or wage, from the date hereof until January 1, 2020. Moved: Tee-Ann Hunter Seconded: Pamela Bleiwas Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter 5. Discuss and consider Membership and/or Chair Appointment(s) to the: TB Resolution 2018-009: Re-Appointment of Zoninu Board of Appeals Members and Chair Whereas the Zoning Board of Appeals members have recommended that Rob Rosen be reappointed as Chair for the year ending December 31, 2018, and Whereas the William Highland and Caren Rubin have indicated they would like to be reappointed as Alternate Members and George Vignaux has indicated he would like to be reappointed as a Regular Member, now therefore be it Resolved that the Town Board of the Town of Ithaca hereby reappoints as Chair for the year 2018 and reappoints George Vignaux as a Regular Member for a five year term and reappoints William Highland and Caren Rubin as Alternate members for the year 2018. Moved: Rod Howe Seconded: Eric Levine Vote: Ayes—Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter TB Resolution 2018-010: Re-Appointment of Planninu Board Members and Chair Whereas the Planning Board members have recommended that Fred Wilcox be reappointed as Chair for the year ending December 31, 2018, and Whereas the Linda Robinson-Collins and Melissa Hill have indicated they would like to be reappointed as Regular and Alternate Members respectively, and Fred Wilcox has indicated he would like to be reappointed as a Chair, now therefore be it Resolved that the Town Board of the Town of Ithaca hereby reappoints Fred Wilcox as Chair for the year 2018 and Linda Robinson-Collins as a Regular Member for a seven year term ending December 31, 2024 and reappoints Melissa Hill as Alternate members for the year 2018. Moved: Rich DePaolo Seconded: Rod Howe TB 2018-01-08 pg. 3 Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter TB Resolution 2018-011: Re-Appointments of Conservation Board Members and Chair Resolved, that the Town Board hereby reappoints the following individuals to the Conservation Board for a 2-year term of January 1, 2018 to December 31, 2019: Lindsay Dombroskie Vladimir Micic Michael Roberts Carrie Simon William VanDyke And be it further Resolved, that the Town Board hereby reappoints Jonathan Meigs as an Associate Member of the Conservation Board for the term of January 1, 2018 to December 31, 2018, and be it further Resolved, that the Town Board hereby appoints Michael Roberts as Conservation Board Chair for 2018. Moved: Tee-Ann Hunter Seconded: Pat Leary Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter 6. Discuss and consider approval of Town Board Meeting Schedule for 2018 TB Resolution 2018 -012: Set Dates for 2018 Meetinus of the Town Board Whereas the Town Board of the Town of Ithaca meets on the first Monday following the first Tuesday of each month at 5:30 p.m. and Whereas the Town Board also sets aside the fourth Monday of each month for an additional meeting. These second meetings are commonly called study sessions which begin at 4:30 and are held in a smaller meeting room. These study sessions focus on reports from committees and presentations to the board with action items added only when necessary and Whereas the Town Board also sets aside the first Thursday in October for a meeting whose sole focus is the review and discussion of the Tentative Town of Ithaca Budget, now therefore be it Resolved that the Town Board of the Town of Ithaca hereby approves the following schedule: January 8`h and 29`h Second meeting moved due to holiday and conflict February 12`h and 26`h March 12`h and 26`h April 9`h and 23rd TB 2018-01-08 pg. 4 May 7th and 21s` June 11th and 25th July 9thand 23rd August 13th and 27th September 10th and 24th October 4th Thursday—Budget Meeting October 15th and 29th November 19`h No second meeting due to holiday December 10`h December 28th Year end meeting if needed Special time 11:30 a.m. Moved: Rod Howe Seconded: Pamela Bleiwas Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter 7. Acknowledge Supervisor's Town Board Committee Appointments and consider Town Board Appointments for Citizen Advisory Committees and Intermunicipal Organizations TB Resolution 2017-013: Acknowledge Supervisor's Town Board Committee Appointments and Confirm Citizen and Intermunicipal Committee Membership Appointments and Recommendations to the Citv as Noted Resolved, that the Town Board of the Town of Ithaca ratifies the following Town Supervisor's Town Board Committee appointments for a term beginning January 1, 2018 through December 31, 2018 and be it further Resolved, that the Town Board of the Town of Ithaca makes the following Citizen Committee, Staff Committee and Intermunicipal Organization appointments for a term beginning January 1, 2018 through December 31, 2018 unless otherwise noted. TOWN BOARD COMMITTEES Budget Eric Levine, Chair Pat Leary Pam Bleiwas Personnel and Organization Pam Bleiwas, Chair Pat Leary Rod Howe Planning Rich DePaolo, Chair Rod Howe TB 2018-01-08 pg. 5 Pat Leary Public Works Rod Howe, Chair Rich DePaolo Tee-Ann Hunter TOWN BOARD AD HOC COMMITTEES Economic Development Rod Howe, Chair Rich DePaolo Pam Bleiwas STAFF COMMITTEES Employee Relations Pam Bleiwas—Chair Pat Leary Bill Goodman *Staff representatives are appointed by fellow staff Records Management Tee-Ann Hunter Paulette Rosa—Chair Eric Levine Lisa Carrier-Titti Bill Goodman CITIZEN COMMITTEES Agriculture Bill Goodman (Liaison) A.J. Teeter Farm (Debbie Teeter)—Chair Steep Hollow Farm (Christianise M. White) Tree Gate Farm (Sharon Tregaskis) Sweyolakan Farm (Jamie Baker) Laughing Goat Fiber Farm (Lisa Ferguson) Forest Family Farm (Claire Forest) Ithaca Equestrian Center (Russ Wedemeyer) Casper's Farm (Michael Casper) Associate Members: Lance Ebel Codes and Ordinances Bill Goodman—Chair Yvonne Fogarty—Planning Board Pat Leary Eva Hoffmann—Conservation Board Eric Levine Bill King—Zoning Board of Appeals TB 2018-01-08 pg. 6 INTERMUNICIPAL Cayuga Lake Watershed Intermunicipal Organization Tee-Ann Hunter Rich DePaolo (Alternate) Cayuga Medical Center Bill Goodman Ithaca-Tompkins County Transportation Council(ITCTC) Policy Bill Goodman Pam Bleiwas (Alternate) Ithaca College Community Work Group Rich DePaolo Joint Youth Commission Rich DePaolo Eric Levine (Alternate) Christianne White (two year term, 2017 and 2018) Lorraine Moran (two year term, 2017 and 2018) Sandra Grooms (two year term, 2017 and 2018) Evelyn Karnes (two year term, 2017 and 2018) Cable Access Oversight Committee(Recommendation to the City Council) Rich DePaolo Recreation Partnership Eric Levine Pam Bleiwas Southern Cayuga Lake Intermunicipal Water Commission (Bolton Point) Bill Goodman Pam Bleiwas Sewer Joint Committee of the Ithaca Area Wastewater Treatment Facility Bill Goodman Tee-Ann Hunter Rich DePaolo Tompkins County Council of Governments Bill Goodman Pam Bleiwas (alternate) Tompkins County Municipal Health Consortium Judy Drake TB 2018-01-08 pg-7 Bill Goodman (alternate) Subcommittee -- Joint Committee on Plan Design Judy Drake Bill Goodman (alternate) Moved: Bill Goodman Seconded: Eric Levine Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter 8. Discuss and consider 2018 Association of Towns' Resolutions and consider designation of 2018 Official Delegate and Alternate Delegate for the New York State Association of Towns 2018 Annual Meeting TB Resolution 2018-014: Naminu of Official DeleEate and Alternate for the Year 2018 to the New York State Association of Towns Annual Meetinu and Support/Non Support for Reported Resolutions Whereas, the NYS Association of Towns Annual Meeting is held in New York City and Whereas, the Town of Ithaca is a member in good standing with the NYS Association of Towns and is eligible to have voting rights at the said meeting and Whereas, it is necessary for the Town Board to appoint an Official Delegate and Alternate who will have voting rights on behalf of the Town of Ithaca at the said meeting and Whereas, the Town Board has reviewed the Reported Resolutions from the Association of Towns of the State of New York dated received January 2, 2018, now therefore be it Resolved, that the Town Board of the Town of Ithaca hereby appoints Tee-Ann Hunter as the Official Delegate and Pamela Bleiwas as the Alternate Official Delegate on behalf of the Town of Ithaca at the 2018 NYS Association of Towns Annual Meeting; and be it further Resolved, that the Town Board of the Town of Ithaca does hereby support Reported Resolutions submitted by the Association of Towns. Moved: Rod Howe Seconded: Pat Leary Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter 9. Discuss and consider authorization for the Town Supervisor to sign annual service contracts approved in the Town Budget on behalf of the Town TB Resolution 2018-015: Approval and Authorization for the Town Supervisor to Execute Annual Contracts TB 2018-01-08 pg-8 Resolved, that the Ithaca Town Board hereby approves and authorizes the Town Supervisor to execute annual contracts, which amounts were included as part of the 2018 Town Budget, with the following service provider(s): a. Legal Services—Susan H. Brock, Guy Krogh and Lorraine Moynihan Schmitt b. Tompkins County Public Library($10,000) c. Recreation Partnership ($70,505) d. Gadabout($12,000) e. Lifelong ($9,000) f. Human Services Coalition ($5,000) g. Community Science Institute (CSI) Water Quality Monitoring ($20,690) h. Ithaca Babe Ruth League MOU Moved: Tee-Ann Hunter Seconded: Pamela Bleiwas Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter 10. Discuss and approval of the Highway Expenditures Agreement TB Resolution 2018-016: Approve the 2018 Agreement for the Expenditure of Highway Monies Resolved that the Town Board of the Town of Ithaca approves the following Agreement with the Highway Superintendent of the Town of Ithaca for 2018: AGREEMENT between the Town Highway Superintendent of the Town of Ithaca, Tompkins County, New York and the undersigned members of the Town Board. Pursuant to the provisions of Section 284 of the Highway Law, we agree that moneys levied and collected in the Town for the repair and improvement of highways, and received from the State for State Aid for the repair and improvement of highways, shall be expended as follows: HIGHWAY: 1. GENERAL REPAIRS. The sum of$185,000 shall be set aside to be expended for primary work and general repairs upon 7 miles of town highways, including sluices, culverts, and bridges having a span of less than five feet and walks or the renewals thereof. 2. PERMANENT IMPROVEMENTS. The sum of$185,000 shall be set aside to be expended for the permanent improvement of town highways, including paving, guide rails, etc. The sum of$150,000 shall be set aside to be expended for the permanent improvement of LaGrand Court to re-establish shoulders and install an asphalt overlay on 0.16 miles of road The sum of$250,000 shall be set aside to be expended for the permanent improvement of Chase Lane to re-establish shoulders and install an asphalt overly on 0.38 miles of road TB 2018-01-08 pg. 9 The sum of$650,000 shall be set aside to be expended for the permanent improvement of Perry Lane to re-establish shoulders, gutters, drainage facilities, replacement of gravels and asphalt on 0.20 miles of road Executed in triplicate this 8th day of January, 2018 (signatures on file on separate Agreement) Moved: Rod Howe Seconded: Rich DePaolo Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter 11. Discuss and consider authorization for certain expenditures by the Superintendent of Highways without prior Town Board approval TB Resolution 2018-017: Authorizinu Certain Expenditures by the Superintendent of HiEhways without Prior Town Board Approval Whereas, Section 142, Subdivision- 1(a) of the New York Highway Law authorizes the Town Board to adopt a resolution permitting the Town Superintendent of Highways to purchase equipment, tools and implements without prior approval of the Town Board in an amount or amounts to be fixed by it from time to time; and Whereas, the Town Board adopted a 2018 Ithaca Town Budget which included monies for the purchase of vehicles, tools and equipment; and Whereas, it is determined by this Board to be reasonable and proper and in the best interests of the efficient functioning of the Public Works Department that the Town Superintendent of Highways be granted permission to purchase such items without its prior approval in amounts not to exceed the approved respective budgeted amounts; now therefore be it Resolved, that the governing Town Board of the Town of Ithaca does hereby authorize the Town Superintendent of Highways to spend amounts, not to exceed what is identified within the adopted 2018 Ithaca Town Budget, without the prior approval of this Board, for the purchase during fiscal year 2018 of vehicles, tools and equipment to be used for highway maintenance, construction, reconstruction, and/or snow removal; except when the lowest responsive and responsible bidder is not selected and be it further Resolved, that the authorization hereinabove granted shall be construed as meaning that the total amount spent on each item purchased by the Town Highway Superintendent during fiscal year 2018 shall not exceed the respective budgeted amount for that item in the adopted 2018 Town of Ithaca budget. Moved: Rod Howe Seconded: Eric Levine Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter TB 2018-01-08 pg. 10 12. Discuss and consider annual approval of the Ethics Disclosure Form and Distribution List, Procurement Policy, Cash Management and Investment Policy, Emergency Management Response Plan and the Board Protocol and Procedures Manual Mr. Goodman noted that the Personnel and Organization Committee is working on an extensive review of the Emergency Management Response Plan focused on information technology recovery, but for now, it is what it is. TB Resolution 2018-018: Annual Approval of Ethics Disclosure Form and Distribution List, Procurement Policy, Cash ManaEement and Investment Policy, Emeruency Mannement Response Plan and the Board Protocol and Procedures Manual Whereas the Town Board reviews certain policies and procedures at its Organizational Meeting as required by the Town Code, and Whereas the Ethics Disclosure Form and Distribution List, Procurement Policy, Cash Management and Investment Policy, Emergency Management Response Plan and the Board Protocol and Procedures Manual have been reviewed, now therefore be it Resolved, the Town Board of the Town of Ithaca does hereby accept, approve and affirm the above listed policies, procedures and forms as required for the year 2018. Moved: Rod Howe Seconded: Eric Levine Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter 13. Discuss and consider approval and authorization to sign the UAW Contract for Bolton Point employees Mr. DePaolo had a few minor questions. Ms. Drake noted that this will be retroactive to January 1, 2018. TB Resolution 2018-019: Approval of Collective Bargaininu AEreement with the United Auto Workers for Southern Cavuga Lake Intermunicipal Water Commission's Employees for 2018-2020 Whereas, the Southern Cayuga Lake Intermunicipal Water Commission, in good faith, entered into contract negotiations with the United Auto Workers union for a renewed collective bargaining agreement for the contract that expired on December 31, 2017; and Whereas, on December 18, 2017, the Commission's negotiating team reached tentative agreement with the union's negotiating team; and Whereas, on December 20, 2017, the employees in the union bargaining unit ratified the tentative contract; and TB 2018-01-08 pg. 11 Whereas, the Commission reviewed and approved the tentative contract at the January 4, 2018, Commission meeting; and Whereas, the Town of Ithaca Town Board has reviewed the tentative agreement and determined it to be acceptable as required by the contract and the Public Employees Relation Board; now, therefore, be it Resolved, the Town of Ithaca Town Board does hereby approve the tentative collective bargaining agreement between the Commission and UAW unit; and, be it further Resolved, the Town of Ithaca Town Board authorizes the Commission's negotiating team to sign said contract as presented. Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter 14. Discuss and consider approval of wage scale and wages for UAW personnel at Bolton Point TB Resolution 2018-020: Ratify Wages for Bolton Point Employees Whereas, the governing Town Board of the Town of Ithaca has reviewed the proposed wages retroactive for January 1, 2018 due to the approved collective bargaining agreement; and Whereas, said wages have been approved by the Commission at their January 4, 2018 meeting; now, therefore, be it Resolved, the governing Town Board of the Town of Ithaca does hereby ratify approval of the said wages for the Commission's employees retroactive for January 1, 2018, and directs them to be filed in the Human Resources Office. Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes —Howe, Leary, Goodman, Bleiwas, Levine, DePaolo and Hunter 15. Discuss and consider setting a public hearing regarding a proposed local law allowing for a monetary contribution to the City of Ithaca for its parks TB Resolution 2018 -021: Setting a public hearing regarding a proposed local law entitled "Authorizing a Monetary Gift to the Citv of Ithaca to Support Cass Park and Stewart Park Recreational Facilities" Resolved, that the Town Board of the Town of Ithaca will hold a public hearing on February 12, 2018 at 5:30 p.m. to hear all interested parties on the proposed local law entitled "Authorizing a Monetary Gift to the City of Ithaca to Support Cass Park and Stewart Park Recreational Facilities" TB 2018-01-08 pg. 12 Moved: Tee-Ann Hunter Seconded: Eric Levine Vote: Ayes —Hunter, Levine, Leary, DePaolo, Bleiwas, Goodman and Howe 16. Discuss and consider setting a public hearing regarding a proposed local law regarding changes to the Noise Ordinance to clarify permits for multiple events Lengthy discussion on the ability to measure or quantify sound as well as the perception of being able to reduce noise by limiting the number or musicians. Three musicians with big speakers can make significant amounts of noise, so the working premise of setting parameters around size of entertainment didn't really work. Decibel machines were discussed but some issues were identified with that also; the problem is to allow some flexibility in scheduling and allow what a reasonable person would expect to be small-scale entertainment. The philosophy of allowing a business in the town to be able to have dinner type music and smaller entertainment bookings seemed to be agreed upon; the issue is how to legislate that and remove some of the barriers for businesses while still being able to quantify it legally. The issue was sent back to the P&O Committee for further review. 17. Discuss the Interceptor Agreement with the City of Ithaca Mr. Goodman noted that this was discussed at the study session, but two members were not there and he wanted to get their input. He explained that the Agreement with the City outlines the process for any overages and for our involvement in the planning stages of interceptor projects. There is a history of the City not doing either and we have received a bill for a 50% increase to the approved cost of the Renzetti project. Although it isn't a high figure, roughly $15K, the approved amount was $15K and the bill is for $30K so double the price and they again did not notify the town or come in for approval. In addition to that, they are already into the planning process for the next and last project, State Street interceptor and we may want that diameter larger than what they are thinking to allow for our growth based on the Comp Plan. Mr. Goodman noted that Ms. Rosa sent out historical correspondence showing this is not the first time the City has done this and Mr. Engman had tried working with the City regarding another large overage they didn't follow procedure for and the town decided not to pay that overage and notified the city of that. The city continues to bill us for that project done over 10 years ago. Withholding payment hasn't seemed to make an impact on the city to follow the agreement. Discussion followed with the Board weighing the continuing relationship with the City and how to balance our needs with their actions. The overage may have been justified but the process was not followed. The Board was comfortable with paying the amount originally agreed upon with Mr. Goodman doing a cover letter asking them to meet with him or the board about the outstanding amount they want to bill and how to avoid this in the future and more importantly, about being TB 2018-01-08 pg. 13 involved in the planning of the State Street project before it goes further. 18. Discuss the Acquisition of Real Property The property on Culver Road has been bought by the Finger Lakes Land Trust and the Town had indicated it would be willing to purchase most of it for our conservation efforts. The property will add to the town's land on West Hill with a long term plan of joining other municipal trails from Treman to the hospital area. Some discussion followed and the Board agreed that the next step is to have a purchase offer drawn up for board approval. Ms. Ritter noted this is a critical environmental area and the property in question abuts the gorge property that Cornell owns which is not developable; a portion of the Babcock property down the hill will be sold as a single buildable lot for only one house. 19. Consider Consent Agenda TB Resolution 2018-022: Adopt Consent Auenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes of December 28`h 2017 b. Town of Ithaca Abstract c. Bolton Point Abstract d. Designation of Official Depositories of Town Funds e. Designation of Official Newspaper of the Town f. Official Bonds of Town Officers and Employees g. Increase Open Space Plan Reserve Account h. Ratify Appointment of Laborers Moved: Rod Howe Seconded: Tee-Ann Hunter Vote: Ayes —Hunter, Levine, Leary, DePaolo, Bleiwas, Goodman and Howe TB Resolution 2018-022a: Approval of Minutes of December 28, 2017 Whereas, the draft Minutes of the December 28, 2017 meetings of the Town Board have been submitted for review and approval, now therefore be it Resolved, that the Town Board hereby approves the submitted minutes as the final minutes of the meetings December 28, 2017 of the Town Board of the Town of Ithaca. TB Resolution 2018-022 b: Town of Ithaca Abstract Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and TB 2018-01-08 pg. 14 Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 1 -37 General Fund Townwide 35,336.07 General Fund Part-Town 8,609.72 Highway Fund Part-Town 13,111.87 Water Fund 8,158.21 Sewer Fund 3,482.56 TOTAL 68,698.43 TB Resolution 2018-022c: Bolton Point Abstract Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and Whereas, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 540-581, 1-7 Check Numbers: 17471-17513 #013 #001 Capital Impr/Repl Project $ 1,308.14 0 Operating Fund $ 93,816.39 $49,576.64 TOTAL $ 95,124.53 $49,576.64 Less Prepaid 41 S Q TOTAL $ 95,124.53 $49,576.64 TB Resolution 2018-022d: Designation of Official Depository of Town Funds Resolved, that the Town Board hereby designates Tompkins Trust Company as the official depository for monies coming into the hands of the Town Supervisor, Budget Officer, Town Clerk, and Receiver of Taxes for the year 2018; and, be it further TB Resolution 2018-022e: Designation of Official Newspaper Resolved, that the Town Board hereby designates the Ithaca Journal as its Official Newspaper for legal notices to the public. TB 2018-01-08 pg. 15 TB Resolution 2018-022f. Official Bonds for Town Officers and Employees Resolved, by the Town Board of the Town of Ithaca, that the Faithful Performance Bonds for the Town Officials and Employees for the year 2018 are approved as follows: Town Supervisor/Fiscal Officer $3,000,000.00 Deputy Town Supervisor $3,000,000.00 Finance Officer $3,000,000.00 Receiver of Taxes $3,000,000.00 Town Clerk $ 25,000.00 Town Justice, James Salk $ 25,000.00 Town Justice, David Klein $ 25,000.00 Highway Superintendent $ 25,000.00 All Other Employees (Per Person) $ 25,000.00 Forgery & Alteration $ 5,000.00 TB Resolution 2018-022g: Increase Open Space Plan account Whereas the Parks and Open Space Plan account was created by the Ithaca Town Board in 1997 for the future development of parks,preservation of open space, and acquisition of development rights, now therefore be it Resolved that the Town Board hereby authorizes the transfer of$100,000 from the General Townwide Fund to the Parks and Open Space Plan account TB Resolution 2018—022h: Ratification of Highway Superintendent's Appointment of Laborer (4) Whereas, there is four vacancies in the full time position of Laborer for the Public Works Department, due to promotions and the creation of one additional position; and Whereas, the Interview Committee interviewed sixteen candidates from an open recruitment; and Whereas, the Committee has determined that Ethan Burnette, Christian Brill, Samantha Fish and Anthony Inman possess the necessary knowledge and skills to satisfactorily perform the duties of Laborer; and Whereas, Jim Weber, Highway Superintendent/Director of Public Works, appointed Ethan Burnette as Laborer, effective January 2, 2018 and appointed Christian Brill, Samantha Fish and Anthony Inman as Laborer, effective January 22, 2018; now, therefore be it Resolved, the Town Board of the Town of Ithaca does hereby ratify the appointment made by the Highway Superintendent/Director of Public Works, of Ethan Burnette as Laborer, effective January 2, 2018 and appointed Christian Brill, Samantha Fish and Anthony Inman as Laborer, TB 2018-01-08 pg. 16 effective January 22, 2018; and be it further Resolved, this is a 40 hours a week positions, at the hourly wage of$19.28, which is an estimated annual salary of$40,102 from Public Works account numbers, in Job Classification "P', with full time benefits; and be it further Resolved, a mandatory twenty-six (26)week probationary period applies with no further action by the Town Board if there is successful completion of the probationary period as determined by the Highway Superintendent/Director of Public Works. 20. Report of Town Officials, Committees and Review of Correspondence Mr. Goodman noted that the Inlet Valley Consultants will be giving a presentation after the study session. The Short Term Rental Committee meeting is postponed and Ms. Hunter reported on the progress of the IO grant and contract. 21. Consider adjournment Meeting was adjourned upon motion and a second at 7:45 p.m. Submitted by Paulette Rosa, Town Clerk TB 2018-01-08 pg. 17 C OCo O V) V o 0 0 co o o o 0 0 O 00o LO ov00LO co v V o o 0 m D vS D D D 0 � D D Z z Z O O z O O O O o o of of F o C z3 a z z a a z a a co a a w a w w a a w a a Y a a N a ¢ a a Q ¢ a Q ¢ o Q ¢ N ° OO O O O r O m U) O (n U) m (n (n W_ G> Q -o Z Q Z `� Z Z w Z o Z Z N J Co ¢ J m W c ¢ ¢ ~ co ¢ ¢ m C O co c a a 0 _ a a O _ 0 o o m o w m O^ r ms � 2 Za ii O N Y 0) "O 3 r_ r a' U co 0 3 -0 C .. 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Tioga Street Ithaca, NY 14850 Certificates Issued From: 12/1/2017 To: 12/30/2017 Cert. # Date Type Temp SBL Legal Address Inspector Status 2017-0142 12/1/2017 CO 61.-1-8.42 20 Dove Dr DMAGNUSO ISSUED 2017-0142 12/1/2017 CO 61.-1-8.42 20 Dove Dr DMAGNUSO ISSUED 2017-0550 12/1/2017 CC 29.-6-13.1 188 West Haven Dr SWILLIAMS ISSUED 2017-0538 12/1/2017 CC 28.1-1-18 218 Rachel Carson Way DMAGNUSO ISSUED 2017-0412 12/4/2017 CO 67.-1-10.2 240 Farrier Rd MSTONIER ISSUED 2017-0301 12/4/2017 CC 52.-1-21 145 NORTHVIEW ROAD MKELLY ISSUED 2017-0541 12/5/2017 CC 70.-10-3.3 1450 Hanshaw Rd MSTONIER ISSUED 2017-0521 12/7/2017 CC 70.-3-11 406 Winston Dr MSTONIER ISSUED 2017-0518 12/8/2017 CC 41.-1-30.2 953 Danby Rd DMAGNUSO ISSUED 2017-0518 12/8/2017 ELECTRI 41.-1-30.2 953 Danby Rd DMAGNUSO ISSUED 2016-0552 12/11/2017 CC 56.-3-16.2 1584 Slaterville Rd DMAGNUSO ISSUED 2017-0112 12/13/2017 CO 33.-3-6 654 Elmira Rd SWILLIAMS ISSUED 2016-0292 12/14/2017 CC 37.1-1-9 1100 DANBY ROAD MKELLY ISSUED 2017-0304 12/14/2017 CO 53.-1-14.22 341 Coddington Rd SWILLIAMS ISSUED 2017-0303 12/14/2017 CO 53.-1-14.22 339 Coddington Rd SWILLIAMS ISSUED 2017-0459 12/14/2017 CC 29.-6-5 124 Haller Blvd MKELLY ISSUED 2017-0334 12/19/2017 CC 71.4-6 348 Warren Rd MMOSELEY ISSUED 2017-0364 12/20/2017 CC 23.-1-11.13 123 Woolf Ln MSTONIER ISSUED 2017-0528 12/20/2017 CC 24.4-14.22 1290 Trumansburg Rd SWILLIAMS ISSUED 2017-0557 12/20/2017 CC 24.4-6.6 168 Bundy Rd MKELLY ISSUED 8117 12/20/2017 CO 41.-1-30.2 131 Textor Cir KR ISSUED 2017-0460 12/20/2017 CO 33.-3-2.10 122 Ithaca Beer Dr MKELLY ISSUED 2017-0534 12/20/2017 CC 66.-1-9 12 The Byway DMAGNUSO ISSUED 2016-0540 12/22/2017 CC 33.-2-7.1 706 Elmira Rd DMAGNUSO ISSUED 2017-0553 12/22/2017 CO 63.-1-8.1 161 Synchrotron Dr MSTONIER ISSUED 2017-0551 12/26/2017 CC 58.-1-10.3 1353 SLATERVILLE ROAD MKELLY ISSUED 2017-0261 12/28/2017 CO 71.-1-33 508 Warren Rd BBATES ISSUED 2016-0550 12/29/2017 CO 66.-3-3.519 25 FAIRWAY DRIVE MKELLY ISSUED Page 1 of 2 1/2/2018 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Certificate Report Totals by Type and Status From: 12/1/2017 To: 12/30/2017 Certificate Type Certificate Status Count CC 16 CO 11 ELECTRICAL ONLY CC 1 Total: 28 ISSUED 28 Page 2 of 2 1/2/2018 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Received Report From: 12/1/2017 To: 12/30/2017 Date Type Tax Parcel # Legal Address Disposition 12/5/2017 REPORT OF FIRE 31.-2-31.2 603 Five Mile Dr CLOSED Desc: Fire reported - barn fire that started with a homemade kiln. Fire was extinguished. 12/7/2017 FIRE SAFETY VIOLATIONS 70.-10-1.142 304 Birchwood Dr N OPEN Desc: House lacks 911 addressing 12/7/2017 BUILDING WITHOUT A PER 70.-10-1.143 306 Birchwood Dr N OPEN Desc: Building a deck without a permit 12/8/2017 FIRE SAFETY VIOLATIONS 108 Aster Ln OPEN Desc: Low temp alarm is being transmitted as fire alarm. Keys in knox box do not open all keyed doors. Labeling of the panel room is not complete. Dysfunction of the database history for alarms. 12/15/2017 LACK OF HEAT 57.-1-3.2 121 Snyder Hill Rd ABATED Desc: Not enough heat. 12/15/2017 REPORT OF FIRE 416 Grant Egbert Blvd OPEN Desc: Ductwork Fire reported by IFD. 12/18/2017 FIRE SAFETY VIOLATIONS 1070 Danby Rd OPEN Desc: Sprinkler pipe break in attic. System needs repair A"union" came apart. 12/22/2017 REPORT OF FIRE 33.-3-8.1 183 Seven Mile Dr CLOSED Desc: Fire reported Chimney 12/29/2017 FIRE SAFETY VIOLATIONS 1028 Ellis Hollow Rd OPEN Desc: Trouble on fire alarm panel. Property maintenance has been verbally advised of issue. Page 1 of 2 1/2/2018 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Report From: 12/1/2017 To: 12/30/2017 Totals by Complaint Type & Status ComplaintType Complaint Status Count BUILDING WITHOUT A PERMIT 1 FIRE SAFETY VIOLATIONS 4 LACK OF HEAT 1 REPORT OF FIRE 3 Total: 9 ABATED 1 CLOSED 2 OPEN 6 Page 2 of 2 1/2/2018 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Closed Report From: 12/1/2017 To: 12/30/2017 Date Type Tax Parcel # Legal Address Disposition 12/5/2017 REPORT OF FIRE 31.-2-31.2 603 Five Mile Dr CLOSED Desc: Fire reported - barn fire that started with a homemade kiln. Fire was extinguished. 12/22/2017 REPORT OF FIRE 33.-3-8.1 183 Seven Mile Dr CLOSED Desc: Fire reported Chimney Page 1 of 2 1/2/2018 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Report From: 12/1/2017 To: 12/30/2017 Totals by Complaint Type & Status ComplaintType Complaint Status Count REPORT OF FIRE 2 Total: 2 CLOSED 2 Page 2 of 2