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Home My WebLink AboutI - 15 JCAP Grant AwardSTATE OF NEW YORK UNIFIED COURT SYSTEM EMPIRE STATE PLAZA 4 ESP, SUITE 2001 ALBANY, NEW YORK 12223-1450 (518) 453-8650 Tamiko Amaker Acting Chief Administrative Judge February 22, 2023 Hon. Robert DeMarco Cortlandville Town Court 3577 Terrace Road Cortland, NY 13045 Dear Judge DeMarco: Norman St. George Deputy Chief Administrative Judge Courts Outside New York City I am pleased to advise you that the Cortlandville Town Court has been awarded a grant under the 2022-23 cycle of the Justice Court Assistance Program (JCAP). JCAP was established by the New York State Legislature in 1999, at the request of the Unified Court System, to help provide our State's town and village courts with the resources and equipment necessary to fulfill their critical role in our justice system. The Cortlandville Town Court is one of 256 courts receiving JCAP funding this year. Details regarding your award are set forth on the enclosed 2022-23 Justice Court Assistance Program Award Reconciliation Report. Funds will be sent on or before April 1, 2023 to your municipality via direct deposit or check and must be spent within 180 days. If the amount you spend purchasing the items(s) approved on the JCAP Reconciliation Report is less than the amount awarded, leftover funds are not to be used to offset the cost of another grant item awarded at a set monetary amount. Please contact the Division of Professional and Court Services at 518-238-4301 for further direction. The Reconciliation Report, along with paid receipts that certify total amount spent, are required to be returned to the Division of Professional and Court Services via fax: (518) 471-4807 or e-mail: jcap@nycourts.gov. Very truly yours, Honorable Norman St. George cc: Division of Professional and Court Services Special Counsel 2022-23 Justice Court Assistance Program Award Reconciliation Report Please fax this Report along with paid receipts to the dedicated ]CAP Fax Number 518-471-4807, email jcap@nycourts.gov or mail to: Division of Professional and Court Services, Attention: JCAP, 2500 Pond View, Suite 104, Castleton on Hudson, N.Y. 12033 In the space provided below, please sign and indicate the exact amount spent *Funds to be spent within 180 days of receipt Cortlandville Town Court, Cortland County District: 6 Security Office Equipment Office Equipment Xray bag screening scanner Filing Cabinet Shredder SPECIAL NOTE REGARDING AWARD DISBURSEMENTS: 0 $0.00 $1400.00 $750.00 Total Amount of Grant $2,150.00 Your Town Supervisor or Village Mayor should receive a check for the amount of the grant or the grant amount will be sent via direct deposit to your municipality. All grant recipients are reminded that, as required by law, funds received hereunder may not be used for purposes other than the purchase of the item(s) set forth on the enclosed award form or used to offset the cost of another grant item awarded at a set monetary amount. Also, as stipulated in the municipal certification accompanying the application for your grant, "any goods and/or services purchased with any Justice Court Assistance Program funds shall be obtained in accordance with acceptable procurement practices established by the governing municipality including, but not limited to, competitive bidding and procurement policies and procedures." "Please submit paid receipts indicating funds were spent on approved items along with this Reconciliation Report within 180 days from receipt. Remember to save your receipts for at least three years for audit and review purposes. If the amount you spend purchasing the item(s) approved on this Report is less than the amount awarded, leftover funds are not to be used to offset the cost of another grant item. Please contact the Division of Professional and Court Services at 518-238-4301 for further direction. Total Amount Spent: By signing this form, I affirm that all the above approved items were purchased. Date: Print Name: FOR DPCS USE ONLY Vendor ID# 1000002667 Voucher# Submit Date Application # 5351 AO Date DN/SP Business Unit Signature: Attachments Approval Date Grant Amt Final Approval Margaret Capps From: jcap Sent: Friday, March 17, 2023 11:01 AM To: Hon. Robert J. DeMarco Cc: Hon Mary Beth Mathey; Margaret Capps; Pamela Bassett; Susan Soule; Amy H. Keefe Subject: JCAP Award Notification - Cortlandville Town Court Attachments: District 6-Cortland County-Cortlandville Town Court.pdf Dear Judge DeMarco: Thank you for submitting an application for funding during the 2022-23 Justice Court Assistance Program (JCAP) grant cycle. The Division of Professional and Court Services is pleased to inform you that your application has been selected for funding. Attached please find an award letter and a Reconciliation Report detailing which requested items have been approved and the amount approved for each such item. Please review the Reconciliation Report closely as it contains detailed information regarding the parameters of your award. Please note that funds must be spent within 180 days of receipt, and a signed Reconciliation Report must be submitted thereafter to the Division of Professional and Court Services along with proof of purchase and payment for each item awarded. Any of the following documents will be accepted as proof of purchase/payment: • A receipt showing that the items were purchased with a credit card or showing checking account information for:automatic withdrawals • An invoice marked "Paid" by the vendor • An invoice showing a zero balance • An invoice or voucher with a check number and date of payment (voucher must include item purchased and cost per item) • An invoice or voucher paired with one or more canceled checks (voucher must include item purchased and cost per item) We anticipate disbursing funds in March 2023. Please consult your municipality's chief financial officer to confirm receipt of these funds. Congratulations, and please feel free to call us at 518-238-4301 or to contact us by email at jcap(@nvcourts.gov with any questions. Sincerely, Division of Professional and Court Services 2500 Pond View, Suite 104 Castleton on Hudson, NY 12033 Office: 518-238-4301 Fax: 518-471-4807 Please be CAREFUL when clicking links or opening attachments. 1