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Home My WebLink AboutTB Minutes 2017-10-05 Meeting of the Ithaca Town Board Thursday, October 5,2017 at 5:30 p.m. „a BUDGET MEETING AGENDA 1. Call to order and Pledge of Allegiance 2. Presentation of the Town Supervisor's Tentative Budget for 2018 a. Discussion 3. Consider approval of Elected Officials' salaries 4. Consider approval of 2018 Office and Field Classification Wage Scales 5. Consider setting a public hearing regarding the Town of Ithaca 2018 Preliminary Budget 6. Consider setting a public hearing regarding a proposed local law to extend the moratorium on accessory dwelling units through December 31, 2017 7. Consider Adjournment Meeting of the Ithaca Town Board Thursday, October 5, 2017 at 5:30 p.m. „a BUDGET MEETING MINUTES Present: Bill Goodman, Pat Leary (VC), Tee-Ann Hunter and Rod Howe Absent: Rich DePaolo, Eric Levine, and Pamela Bleiwas Staff: Mike Solvig, Judy Drake, Bruce Bates, Sue Ritter, Jim Weber and Paulette Rosa 1. Call to order and Pledge of Allegiance—Meeting called to order at 5:32 p.m. 2. Presentation of the Town Supervisor's Tentative Budget for 2018 Mr. Goodman gave an overview of the proposed budget noting that the increases associated with additional personnel have been discussed at three different committees and the increase is needed due to the growth in the town as well as the increase in parks, trails and sidewalks. It is important that our staffing levels keep pace with our commitments and expectations of services. Mr. Solvig added that this is the first year of the Highway Part Fund and the removal of the Inlet Valley Fund. The levy increase is about 5.4%which is lower than expected due to the increase in assessed values in the town. The typical increase is 2.5%which will look different for different owners depending on whether their assessment went up significantly or not. Mr. Howe stated that he had no questions on the budget and he appreciates all the work that goes into it. He is happy to see the community services stayed the same. Ms. Hunter asked about the decrease in the Fire Protection portion and Mr. Solvig explained that we had expected a larger increase in our costs the last few years that has not materialized, in some ways the City's increase in assessed value and the grant for firefighters has helped defer that so we are using some of that money collected to offset the General Fund. Mr. Goodman stated that the board should think about including some money to begin evaluations of the Public Works Facility. The five-year plan has renovations happening both inside and out and with the increase in staff it is becoming more and more important to begin that process. 3. Consider approval of Elected Officials' salaries Mr. Goodman noted that the proposed increase is the same as the proposed 2%for staff. TB Resolution 2017- 117: Approval of 2018 Elected Officials Salaries Resolved, that the governing Town Board of the Town of Ithaca does hereby approve the proposed salaries for the elected officials for the year 2018 as; SUPERVISOR $ 55,995 (Paid Biweekly) (includes Supervisor's Administrative Function pay) DEPUTY TOWN SUPERVISOR $ 0.00 (Paid Biweekly) TB 2017-10-05 pg. I (includes Board Member pay) TOWN BOARD MEMBERS (5) $ 14,365 Each (Paid Biweekly) TOWN JUSTICES' (2) $ 23,850 Each (Paid Biweekly) and, be it further Resolved, the Town Clerk is hereby authorized and directed to publish said salaries as required by Section 108 of the Town Law. Moved: Rod Howe Seconded: Tee-Ann Hunter Vote: Ayes: Howe, Hunter, Goodman and Leary Nays—None 4. Consider approval of 2018 Office and Field Classification Wage Scales Mr. Goodman noted that the proposed 2% COLA was discussed at both the Personnel & Organization and Budget Committees and recommended by both (See Attachment). TB Resolution 2017- 118: Approval of 2018 Office and Field Classification Wale Scales Whereas, the Town Board established a Wage Scale, which sets the Hiring Minimum and Job Rate for each job classification, which may be increased each year based on a Cost of Living Adjustment(COLA); and Whereas, the collective bargaining agreement with the Public Works unit represented by Teamsters Local 317 established a 2% cost of living adjustment for 2018; and Whereas, after evaluating the Consumer Price Index (CPI-W) as well as other factors, the Town Supervisor and Human Resources Manager in preparation for the 2018 tentative budget recommended to the Personnel Committee a 2.0% Cost of Living Adjustment (COLA) to the 2017 Job Rate for all classifications in the Office and Field Wage Scales; and Whereas, the Personnel Committee reviewed and discussed the recommendation and recommends for the 2018 Wage Scales a 2.0% COLA on the 2017 Job Rate for all classifications in the Office and Field Wage Scales; and Whereas, the Budget and Finance Committee during its early review of the 2018 Budget projections discussed the Personnel Committee's recommendation, and concurred with the recommendation; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby approves the 2018 Office and Field Classification Wage Scales, which include a 2.0% Cost of Living Adjustment on the 2017 Job Rate for all classifications in the Office and Field Wage Scales. Moved: Pat Leary Seconded: Rod Howe Vote: Ayes-Leary, Howe, Hunter and Goodman Nays —None 5. Consider setting a public hearing regarding the Town of Ithaca 2018 Preliminary Budget TB 2017-10-05 pg. 2 TB Resolution 2017 - 119: Set Public Hearing Re2ardin2 the Town of Ithaca 2018 Preliminary Budget Whereas, the Town Supervisor filed his 2018 Tentative Budget with the Town Clerk on September 24, 2017 and the Town Clerk presented it to the Town Board at its October 5, 2017 meeting, and Whereas, the Town Board discussed and considered the 2018 Tentative Budget; now, therefore, be it Resolved, that the Town Board accepts the 2018 Tentative Budget as the 2018 Preliminary Budget for the Town of Ithaca; and be it further Resolved, that the Town Board will hold a public hearing at 215 North Tioga Street, Ithaca, NY on the 16th day of October 2017 at 5:30 pm, for the purpose of hearing public comments on the Town of Ithaca 2018 Preliminary Budget. Moved: Tee-Ann Hunter Seconded: Rod Howe Vote: Ayes —Hunter, Howe, Goodman and Leary Nays—None 6. Consider setting a public hearing regarding a proposed local law to extend the moratorium on accessory dwelling units through December 31, 2017 Mr. Goodman explained that the Planning Committee has been working hard on this but in case we need an extension, now is the time to set the public hearing. There do seem to be some details and questions still to be worked out. The public hearing is on October 16th and there might be changes resulting from those comments which would put us past the expiration date of October 31, 2017. TB Resolution 2017-120: Setting a public hearing regarding a proposed local law extending the moratorium on new two-family dwellings and on the addition of a second dwelling unit to an existing one-family dwelling, through December 31, 2017 Resolved, that the Town Board of the Town of Ithaca will hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York on the 16th day of October, 2017 at 5:30 p.m. for the purpose of considering a proposed local law Extending the Moratorium on New Two-family Dwellings, and on the Addition of a Second Dwelling Unit to an Existing One-family Dwelling, through December 31, 2017, and be it further Resolved, that at such time and place all persons interested in the proposed local law may be heard concerning the same; and it is further Resolved, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal and to post a copy of same on the signboard of the Town of Ithaca. Moved: Tee-Ann Hunter Seconded: Pat Leary Vote: Ayes— Hunter, Howe, Leary, and Goodman Nays—None TB 2017-10-05 pg. 3 Moved: Tee-Ann Hunter Seconded: Pat Leary Vote: Ayes— Hunter, Howe, Leary, and Goodman Nays—None Added Item—Authorize Court Grant Application TB Resolution 2017- 121: Authorization for the Town Court to apply for a NYS Court System Grant(JCAP) Resolved that this board authorizes the Town Court to apply for a NYS Court System Grant up to the maximum amount available for scanners and shelves. Moved: Rod Howe Seconded: Tee-Ann Hunter Vote: ayes—Howe, Hunter, Goodman and Leary Unanimous Added Item—Set a public hearing for a waiver from the moratorium as provided in the law. TB Resolution 2017- 122: Setting a public hearing regarding a waiver from Local Law 5 of 2016 enacting a moratorium on new 2-family dwellings submitted for 508 Warren Rd Resolved that this board will hold a public hearing on October 16, 2017 at Town Hall, 215 N Tioga St. Ithaca,NY regarding a waiver request from the conditions of Local Law 5 of 2016 enacting a moratorium on new 2-family dwellings in certain parts of the Town. Moved: Rod Howe Seconded: Pat Leary Vote: Ayes—Howe,Hunter, Leary and Goodman Nays—None 7. Adjournment Meeting was adjourned upon a motion and a second at 6:03 p.m. Submitt y Paulette Rosa,Town Clerk TB 2017-10-05 pg.4 OFFICE SYSTEM JOB CLASSIFICATION LISTING 2017 WAGE SCALE 2018 WAGE SCALE Effective: 4/1/2016 TB Res#: INCREASE Efft.: 1/1/2017 TB Resl:2016-130 INCREASE Efft.: 1/1/2018 TB Resl:2017-1? c av<a aunt/o¢r Ht7lrinlrn tttta,!+ 1102.0% ll:I11114AII_ 1102.0% DDll:11 Class Civil Service Title HIRING MINIMUM JOB RATE HIRING MINIMUM JOB RATE BOLD=FLSA exempt-salaried positions 1950=375 hrs 40 hrs= 2080 1950=375 hrs 40 hrs= 2080 44 044 44 921 I Highway Super./Dir Public Wks(40) 37.5 hrs/wk $ 77,298.00 $ 85,878.00 37.5 hrs/wk $ 78,834.60 $ 87,594.00 Director of Planning (40) Hourly: $ 39.64 $ 44.04 2.0% Hourly: $ 40.43 $ 44.92 2.0% Director of Code Enforcement(40) 40 hrs/wk $ 82,451.20 $ 91,603.20 $ 1,788.80 40 hrs/wk $ 84,090.24 $ 93,433.60 $ 1,830.40 13.13% 13.12% 38933 $10,628.80 39 709 $10,836.80 Town Clerk (40) 37.5 hrs/wk $ 68,322.15 $ 75,913.50 37.5 hrs/wk $ 69,691.05 $ 77,434.50 H Human Resources Manager(40) Hourly: $ 35.04 $ 38.93 2.0% Hourly: $ 35.74 $ 39.71 2.0% Finance Officer (40) 40 hrs/wk $ 72,876.96 $ 80,974.40 $ 1,580.80 40 hrs/wk $ 74,337.12 $ 82,596.80 $ 1,622.40 r 6.02% 6.03% 35 812 $ 4,596.80 37 454 $ 4,700.80 G Senior Civil Engineerw/PE(40) 37.5 hrs/wk $ 64,443.60 $ 71,604.00 37.5 hrs/wk $ 65,724.75 $ 73,027.50 Hourly: $ 33.05 $ 36.72 4.6% Hourly: $ 33.71 $ 37.45 2.0% 40 hrs/wk $ 68,739.84 $ 76,377.60 $ 3,348.80 40 hrs/wk $ 70,106.40 $ 77,896.00 $ 1,518.40 s09% ��,YY+�af111�f��, ,��i�iiii/////%%%%%////%/�,.,,,,�iiii/%%Uf7�,, s.os% $6,364.80 $ 6,489.60 F Network/Records Specialist(37.5) 33079 34333 Senior Planner(37.5) 37.5 hrs/wk $ 59,073.30 $ 65,637.00 37.5 hrs/wk $ 60,249.15 $ 66,943.50 Sr.Code Enforcement Officer(40) Hourly: $ 30.29 $ 33.66 3.8% Hourly: $ 30.90 $ 34.33 2.0% 40 hrs/wk $ 63,011.52 $ 70,012.80 $ 2,558.40 40 hrs/wk $ 64,265.76 $ 71,406.40 $ 1,393.60 added promo Civil Engineer w/PE license (40) jf'et;�gj,��j7�'1��g„y/, %//%////��%/%/��i f,oe%�'1��I��iS��H/, 10.18% 10.17% 28 529 $ 6,468.80 31.161 $ 6,593.60 E Planner (37.5) 37.5 hrs/wk $ 53,615.25 $ 59,572.50 37.5 hrs/wk $ 54,685.80 $ 60,762.00 Code Enforcement Officer (40) Hourly: $ 27.50 $ 30.55 9.2% Hourly: $ 28.04 $ 31.16 2.0% Electrical/Code Enfemt Offer (40) 40 hrs/wk $ 57,189.60 $ 63,544.00 $ 5,366.40 40 hrs/wk $ 58,331.52 $ 64,812.80 $ 1,268.80 Civil Engineer 40 11.05% 11.05 27509 $ 6,323.20 28060 $ 6,448.00 D First Deputy Town Clerk (37.5) 37.5 hrs/wk $ 48,280.05 $ 53,644.50 37.5 hrs/wk $ 49,245.30 $ 54,717.00 Principal Account Clerk Typist(37.5) Hourly: $ 24.76 $ 27.51 2.0% Hourly: $ 25.25 $ 28.06 2.0% Bookkeeper to the Supervisor (37.5) 40 hrs/wk $ 51,498.72 $ 57,220.80 $ 1,123.20 40 hrs/wk $ 52,528.32 $ 58,364.80 $ 1,144.00 i Court Clerks (37.5) Poil/340(f1%1�,; /,;,,��iiii/!%%%////�� %/%/��i„s�fi, ', f,Xee;'1 Administrative Assistant IV (TH-37.5 P-40) 3.93% 3.96% 26 469 $ 2,163.20 26 999 $ 2,225.60 C Secretary (37.5) 37.5 hrs/wk $ 46,454.85 $ 51,616.50 37.5 hrs/wk $ 47,367.45 $ 52,630.50 Administrative Assistant 111 (TH-37.5 P-40) Hourly: $ 23.82 $ 26.47 2.0% Hourly: $ 24.29 $ 26.99 2.0% 40 hrs/wk $ 49,551.84 $ 55,057.60 $ 1,081.60 40 hrs/wk $ 50,525.28 $ 56,139.20 $ 1,081.60 0t',)'34Frf1:s', /,;,,,��iiiii//%////////%%%%��/ %///%////%%/ � WOW/11�,5;��#�,ai 9.93% 9.89% 24082 $ 4,971.20 24562 $ 5,054.40 B Deputy Town Clerk (37.5) 37.5 hrs/wk $ 42,260.40 $ 46,956.00 37.5 hrs/wk $ 43,102.80 $ 47,892.00 Senior Typist (37.5) Hourly: $ 21.67 $ 24.08 2.0% Hourly: $ 22.10 $ 24.56 2.0% Senior Account Clerk Typist (37.5) 40 hrs/wk $ 45,077.76 $ 50,086.40 $ 977.60 40 hrs/wk $ 45,976.32 $ 51,084.80 5 $ 998.40 Administrative Assistant 11 (TH-37.5 P-40 ff,y„5jj'ry,' h3 %%%////�� /%/�� wevw 20.16% 20.16% 28043 $ 8,403.20 28441 $ 8,569.60 A Keyboard Specialist (37.5) 37.5 hrs/wk $ 35,170.20 $ 39,078.00 [Tempoo,ary s/wk $ 35,872.20 $ 39,858.00 Typist (37.5) Hourly: $ 18.04 $ 20.04 2.0% $ 18.40 $ 20.44 2.0% Account Clerk/Typist (37.5) 40 hrs/wk $ 37,514.88 $ 41,683.20 $ 811.20wk $ 38,263.68 $ 42,515.20 $ 832.00 Administrative Assistant l (TH-37.5 P-40)Crossing Guards Temporary staff-25 wks/hour: (+.25/yr) $ 15.00 4.2% staff-25 wks/hour: (+.25/yr) $ '15,25'.. 1.7% cm::nlea Sustainability Planner Interns/Proj Asst-short term $ 15.00 4.2% Interns/Proj Asst-short term $- 15,251 1.7% Planning Intern Crossing Guard/crossing rate: $ 15.00 4.2% Crossing Guard/crossing rate: $ 1525! 1.7% Project Assistant-Eng Staff 18 yrs old or less(+.15/yr) $ 9.90 10.0% Staff 18 yrs old or less(minimum wage) $, 10,40''.. 5.1% Receiver of Taxes NOTES.'New employees hiretl between Hiring Minimum antl Jab Rate. NOTES.'New employees hiretl between Hiring Minimum antl Jab Rate. Deputy Town Supervisor New hires receive an their ann,ersary date, New hires receive an their ann,ersary date, Secretary to the Supervisor antl they reach job Rete.(starts pay penal fdlowing Anniv.) antl they reach job Rete.(starts pay penal frr-ng Ann,) 'New hires shell reach Jab Rete an their 30 Ann,ersary `New hires shell reach Jab Rete an their 30 Ann,ersary 'Once new hires reach Jab Rate, will occuron 1/1. 'Once new hires reach Jab Rate, will occuron 1/1. `Jab Rate will be adjusted annuallybased on a Ling adjustment percentage `Jab Rate will be adjusted annuallybased on a Irving adjustment percentage ar ncrement if and as determined bythe TB when finalizing the budgetar ncrement if and as determined bythe TB when finde ng the budget. 'Hiring Minimum will be adjusted as determined bythe TB 'Hiring Minimum will be adjusted as determined bythe TB Judy Drake9/13/2017 Page 1 2018 Wage Scale CB-Office-Field.xlsx2018 DRAFT Wage scale 2%all FIELD SYSTEM JOB CLASSIFICATION LISTING 2017 WAGE SCALE 2018 WAGE SCALE Effective: 1/1/2011 TB Res#:2016-112 INCREASE Efft.: 1/1/2017 TB Resl:2016-130 INCREASE Efft.: 1/1/2018 TB Resl:2017-1? 1102.55% Class VI 711117711_ 1102.0% Class VI I_WW ll"11' 1102.55% Class I-V-Teamsters FINAL 1102.0% Class I-V-Teamsters FINAL difference difference from Office from Office Class Civil Service Title HIRING MINIMUM JOB RATE G HIRING MINIMUM JOB RATE G HOURLY POSITIONS HOURLY 6.74% HOURLY 6.73% $4,825.60 35688 $ 4,908.80 VI Deputy Highway Superintendent Hourly: $ 30.96 $ 34.40 6.1% Hourly: $ 31.58 $ 35.09 2.0% Water/Sewer Maint Supervisor 40 hrs/wk $ 64,396.80 $ 71,552.00 $ 4,097.60 40 hrs/wk $ 65,688.48 $ 72,987.20 $ 1,435.20 Parks Maintenance Manager l Pili!3¢it)�+fi, ////�� %�%�� 011*1li! ,,,1iiii/!%%%///lIzzzl��Ii%�%�� 20.03% 20.01% $11,939.20 29233 $12,168.00 V Working Supervisor Hourly: $ 25.79 $ 28.66 2.0% Hourly: $ 26.32 $ 29.24 2.0% change 1/18 Sr.Heavy Equipment Mechanic 40 hrs/wk $ 53,651.52 $ 59,612.80 $ 1,164.80 40 hrs/wk $ 54,737.28 $ 60,819.20 $ 1,206.40 Sr.Engineering Technicianr�,Ellrl%�� ,Ellrl%�� add 1/1/17 Maintenance Supervisor 7.78% 7.82% $ 4,305.60 27122 $ 4,409.60 IV Engineering Technician l Hourly: $ 23.93 $ 26.59 2.0% Hourly: $ 24.41 $ 27.12 2.0% Heavy Equipment Operator(HEO) 40 hrs/wk $ 49,776.48 $ 55,307.20 $ 1,081.60 40 hrs/wk $ 50,768.64 $ 56,409.60 $ 1,102.40 Maintenance Worker poeuF f,Xee;'1S3SS reclass 1/18 Heavy Equipment Mechanic 4.52% 4.43% $ 2,392.00 $ 2,392.00 MEO w/class A Hourly: HEO-$1.15 $ 25.44 2.1% Hourly: HEO-$1.15 $ 25.97 2.1% Automotive Mechanic Assistant w/class A 40 hrs/wk $ 52,915.20 $ 1,081.60 40 hrs/wk $ 54,017.60 $ 1,102.40 IIIen �„;.,,,,, ilii,////%%%%/%////$ilii/%%%%////, soa% un� err,;.,,,, !ilii////%%%%%/////$ilii%/%////////, 5.18% $2,558.40 24694 $ 2,662.40 Motor Equipment Operator(MEO)w/class B Hourly: $ 21.79 $ 24.21 2.0% Hourly: $ 22.22 $ 24.69 2.0% Automotive Mechanic Assistant w/class B 40 hrs/wk $ 45,321.12 $ 50,356.80 $ 977.60 40 hrs/wk $ 46,219.68 $ 51,355.20 $ 998.40 1781% pf,SM4$l, lii/i ////%%%%%//%%,.,,,,i /%%�1{ 12.53% $5,720.00 $ 5,720.00 II Laborer Hourly: MEO-$2.75 $ 21.46 2.2% Hourly: MEO-$2.75 $ 21.94 2.2% w/2 yrs svc w/town&CDL on 1/1 40 hrs/wk $ 44,636.80 $ 977.60 40 hrs/wk $ 45,635.20 $ 998.40 POant3a ,, 6.61% 6.85% $ 2,766.40 $ 2,932.80 20 533 I Laborer Hourly: $ 18.12 $ 20.13 2.0% Hourly: $ 18.48 $ 20.53 2.0% 40 hrs/wk $ 37,683.36 $ 41,870.40 $ 811.20 40 hrs/wk $ 38,432.16 $ 42,702.40 $ 832.00 NOTES.'New employees hiretl between Hiring Minimum antl Jab No. NOTES.'New employees hiretl between Hiring Minimum antl Jab Rate. `New hires receive wee increases an th-enn-sary date, 'New hires receive wee increases an th-enn-sary date, until they reach job Rete.(starts pay p-,,1 fdl-ng Ann, until they reach job Rete.(starts pay p-,,1 fdl-,ng Ann,) 'New hires shell reach Jab Rete an their 3N Ann,ersary `New hires shell reach Jab Rete an their 3N Ann,ersary 'Once new hires reach Jab Rate,wee intra will occur on 1/1. 'Once new hires reach Jab Rate,wee intra will occur on 1/1. `Jab Rate will be etljustetl annually based on a Ling adjustment percentage `Jab Rate will be etljustetl annually based on a Ling adjustment percentage rme nt if antl as determined bythe TB when finalizing the budget. ment if antl as determined bythe TB when final¢ing the budget. 'H,nng 10 nimum.,11 be adjusted as determined bythe TB 'H,nngrMinimum will be adjusted es determined bythe TB Judy Drake9/13/2017 Page 2 2018 Wage Scale CB-Office-Field.xlsx2018 DRAFT Wage scale 2%all