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HomeMy WebLinkAboutTB Packet 2017-04-24 Study Session of the Ithaca Town Board April 24,2017 Agenda 1. Review May 8h Agenda 2. Discuss and consider setting a public hearing regarding a proposed local law regulating Signs and Murals 3. Discuss and consider setting a public hearing regarding a proposed local law: "Amending Restaurant Drive-Through Provisions in the Community Commercial Zoning Provisions of Ithaca Town Code Chapter 270" 4. Discuss and consider authorization for the Town Supervisor to sign an agreement with Cornell for the payment of an additional Code Officer 5. Discuss the Worth Street issue regarding building code enforcement and oversight and authorization for Supervisor to sign the agreement 6. Discuss and consider authorization for Town Supervisor to sign a contract with GHD for the South Hill and West Hill Water Study 7. Committee Reports a. Planning Discuss Short Term Rentals such as Air B&B's Discuss progress on Rental Registry and two-family dwellings b. Public Works c. Codes and Ordinances d. Budget e. P&O and Employee Relations 8. Consent Agenda a. Approval of Minutes b. Town of Ithaca Abstract MEETING OFTHE ITHACATOWN BOARD May 8, 2017 Agenda 1. Call to order and Pledge of Allegiance L" 2. Board of Fire Coiiiiiiissioiiers' Qti,,trtet-15, Report Discuss the City of Ithaca's reorganization of`their Committee structure and its effect 3. Persons to be heard and Board Comments 4, 5:30 p.m. Public hearing regarding Signs an(] Murals a. SEQ R b. Adoption 5. 5:30 p.m. Public hearing regarding a proposed local law: "Arnending Restaurant Drive-Through ar "rovjsloj oli Commercial Zbjiifi� Provisions ,O`f] 11 �cijow,­­ as In the C imiumY."", Q Discuss' bd consid&,,setting AIrblic hcAarrr rel"arc III,-, a Pula9ac Interest Order- Ellis Iollow "A Water Wj/ Itrid Waief"1 allk TPossible 2�))j"Scuss, 1"i zAi6n fol"I�ih'� Sllpel-Vi��0j "ign a t S01-n1wi aer'/,' lidceo11 V_ me a"n'd Easerfien I.St esprol Operation?hfil" M(Inag reenient I, for the aT, at ect"f,/ ,11111'0111 Passrlala dot paahlae lreaar arab for claaaragaotlat4"di' strial Zoi"ie to allow sorne asSociat It ed retail % Tw S'§ Discuss water tranStati6ll`c�orl)oration a6d'),lezol7i for Aniabef 4 � 101. Possible—Sesame Street 11. Possible—Abandonment of certain sanitary sewers—sut.)j to permissive referendLIM so done separately 12. Discuss policy for water billing questions and action(s) 13. Consider Consent Agenda a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract c. Approval of Bolton Point Abstract d. Discuss and consider approval of the revised Employee Wellness Program 14. Report of Town Officials 15. Review of Corres po tide nice 16. Adjourn MEETING OF THE ITHACA TOWN BOARD Monday,April 24,2017 TB Resolution 2017- : Setting a public hearing regarding a Proposed local law: "Amending Restaurant Drive-Through Provisions in the Community Commercial Zoning Provisions of Ithaca Town Code Chapter 270" Resolved, that the Town Board of the Town of Ithaca will hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca,New York on the 8`h day of May, 2017 at 5:30 p.m. for the purpose of considering a proposed local law "Amending Restaurant Drive-Through Provisions in the Community Commercial Zoning Provisions of Ithaca Town Code Chapter 270", and be it further Resolved, that at such time and place all persons interested in the proposed local law may be heard concerning the same; and it is further Resolved, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal and to post a copy of same on the signboard of the Town of Ithaca. Moved: Seconded: Vote: Ayes— TOWN OF ITHACA LOCAL LAW NO. 9 OF THE YEAR 2017 A LOCAL LAW AMENDING RESTAURANT DRIVE-THROUGH PROVISIONS IN THE COMMUNITY COMMERCIAL ZONING PROVISIONS OF ITHACA TOWN CODE CHAPTER 270 Be it enacted by the Town Board of the Town of Ithaca as follows: Section 1. Chapter 270 (Zoning), Article XVI (Community Commercial Zones) of the Town of Ithaca Code, §270-135 titled "Principal uses authorized by special permit only" subsection E, is amended as follows: A. Delete the following words in the first sentence of subsection E: "provided, however, that no new restaurant with a drive-through facility shall be permitted within 1,500 feet of the property boundary line of an existing restaurant with a' drive-through facility"so that the first sentence reads as follows: "Restaurant or other place for the serving of food, with or without 'drive-through facility." B. Add the following provisions to the end of subsection E: "In addition to the requirements imposed by this section, a restaurant with'a drive- through facility must meet the following criteria: (1) Drive-through lanes shall be a minimum of 165 feet in length to provide on-site storage for a minimum of 8 vehicles, as measured from the forwardmost drive-through window. (2) The ends of drive-through lanes must be a minimum of 60 feet from the midpoint of where any entrance driveway intersects with the public right- of-way. (3) Drive-through lanes shall be clearly delineated with striping, curbing, or some other means, and be adequately separated from traffic aisles that are necessary for on-site circulation, egress/ingress, and access to parking spaces. (4) Drive-through lanes and drive-through service windows shall not be located along the street frontage of a building. (5) Pedestrian access to building entrances shall be configured so that direct pedestrian links to main parking areas do not pass through a drive-through lane. (6) The minimum required distance from any portion of a drive-through lane to any residential zone is 60 feet." 1 Section 3. In the event that any portion of this law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. Section 4. This local law shall take effect immediately upon its filing with the New York Secretary of State. 2 �J MEETING OF THE ITHACATOWN BOARD Monday, April 24, 2017 TB Resolutioni 2017- : Autborization to Award Contract for a Study of Potential East Hill Water System Improvements ents Whereas, our November 7, 2016 the Town Board approved the 2017 Town Budget. (Resolution No 2016-158) that included $80,00I1 to fund a study of potential South.. and West Hill Water System Iniprovements, and Whereas, for consistency in the analysis of the water distribution system., it was determined to contract with the same company that performed the Town of Ithaca Northeast and East Hill Water System Improvements studies, GHD Consaaltial� Services Inc., and Whereas, C.HD ConSUltino services has prepared and subulitted a proposal to complete the Town of Ithaca South and West.Hill Water System Improvements; and Whereas, members of Town Staff"have reviewed the proposal and presented the proposal to the public Works Committee, which has recommended that the proposal of 69,800.00 for the study made by the firm of GFID Consulting Inc. is a qualified proposal, and be it Resolved, that the Town Board of the Town of Ithaca authorizes tlae; award of the contract for the study of potential South and West Hill Water System Improvements to C►HD Consulting Services Inc., Cazenovia New York, sulaject to final approval of the contract documents by the Town Engineer and Attorney for the Town, and be it further Resolved, that (lie Town Supervisor is authorised to execute said contract upon such approval, Moved: Seconded: Vote: ..„m.,., ,a,.,,„., .., .w, r..�u.., m,�e,.. �� ,,,ti2t aa.;.,M. ,,,w,. n. v« .. ,a.,,, ..mne.� -,nmar ,rrraa, im rmr i,ve ,r iumu.,., v riiir✓iia vmrr.ii�i,i iin ivrimran; l�larrN 4 iou�,� r��� ���fSS���1" April 14, 201 Daniel Thaete Town Engineer Town of Ithaca Public Works Department 106 Seven fide Drive Ithaca, NY 1485 Re: Proposal for South and West Hill Water System Improvements Dear lir. Thaete� CHd Consulting Services Inc. is pleased to provide our proposal for engineering services to identify water system improvements for the South and West Hill arca of the Town of Ithaca water distribution system.The purpose of the study is to evaluate the adequacy of the South Hill and 1+"4Fes,t Hill water distribution systems relative to Town pressure and fire flown requirements, address potential growth and development in the zones, with consideration of the age and condition of the existing storage tanks that serve these systems. We have structured our proposal in response to your request for proposal'. Background The Town Water Department provides water service to West Hill customers with supply derived from Bolton Point and the City of Ithaca.The West Hill section of the water distribution system is served by the Bastwick Road Tank(208,000 gal.), West Hill Tank(1,000,000 gal.) and the Trumansbu'rg Road Tank(500,000 gala along with two control valve stations, two PRV stations, and three pump stations with three district pressure zones. The Town Water Department provides water service to the South Hill town customers with supply derived from Bolton Point. The South Hill section of the water distribution system is nerved by the Town Road Tank (150,000 gal.), the Ridge Crest Tank (500,000 gal.), the Northview Tank (500,000 gal,), and the Danby Road Tank(5100,000 gal.), along with 2 control valve stations, 4 PRV stations, and 2 pump stations, with 3 district pressure zones. The goal of this study is the development of separate hydraulic models of the South Hill and West Hill water distribution systems to determine the hydraulic capacity of the existing mains and storage tanks to serve customers with adequate pressure and fire flow to meet Town requirements. The model will be used to identify low pressure areas and areas deficient in fire flown, plan for growth, and to screen improvements to address these areas. Scope of Services A. Data Collection and Review 1. Town supplied data a. GIS Baps or shapefiles of the existing Towyn water system and the sections of the Bolton Point and City of Ithaca systems it is connected to, including pipe materials of N.9r�SiCa�aviaslP.r�ae��l�l�ccinus��'+dau�rwuis�u�tsES�ritt.c�9lc�c.�aaa�apsa�4�t�1.t�1�� ,.�5cauttr.m��s�Yr9lSf�a,t�r�Y�Sr�tsmicn�ru"pvacnents�@t�.da ,. `_ _... X D consulting ei-Wces Inc, Ono Rern ga ori E7iiive C arencma,NY '134 35 0A d 1 315 679 581',3,C'F '1 315 d,579 Y-var'.Fdiad(k--ughd=n`SIV vv,,vv✓1ll1,x.c(.)mo f l .F construction, size and age of facilities,locations of valves and hydrants,and topographic information. b. Available record drawings for the distribution system components(tanks, pump stations, control valve stations, PRV stations), if available. c. Booster pump curves and records of production. d. Town comprehensive plan. e. Previous hydrant flow test records including concurrent pressure data and operational data(tank level pump operational data, etc.). f. Customer water meter records for all South Hill and West Hill area customers' Town water usage for the past three years, and metered records for the five(5) largest users in each zone. Proposed increase in demands from anticipated development. g. Water production records for the Town connections to Bolton Point and the City of Ithaca for the past three(3)years. h. Records of water storage tank levels as available from chart recorders or SCADA trends. i. Previous Insurance Services Office(ISO)studies of the system,if available. j. Operational set points for control valves and pressure reducing valves. k. Operational ranges within Bolton Point system, where connected to South Hill or East Hill. 2. Field data collection a. Perform two(2) pipe condition tests and six(6) hydrant flow tests at strategic locations in each distribution system to better assess the hydraulic condition of the mains and collect information to be used in the calibration of the model.Assistance from the Town will be required during these tests to operate valves and hydrants. A summary plan of the testing will be reviewed with the Town prior to commencing testing. B. Hydraulic Model Development,Analysis and Capital Improvement Plan 1. Develop a separate model of the South Hill and West Hill Town water distribution system a. The models will be developed using Bentley Water Gems software to integrate with the Town's GIS data.The calibrated model will be delivered in WaterCad software.GHD will utilize our existing software licenses to develop the model, and no additional software will be required. The models will consist of the following: I. All pressure zones U. All water storage tanks N:II1S1CazmmylatPro ettalGrouasVldrnlsUatianLLauelproaosalsy301711thece-south Rnd West Mdl Watar system trnorovemg�-KC.dncx iii. All Connection control valves and PRVs, and pump stations iv. Distribution mains 4,-inch in diameter and larger. Smaller pipes may be modeled if c HD considers them critical to the analysis. The model will not include the remainder of the Town's water distribution mains. Demand data for the model will be developed for the historical average daily demand, projected maximum day demand and estimated peak hour demand. 2. Hydraulic Model Calibration The model will be calibrated using the data obtained from hydrant flow tests, pipe condition test results, demand and SCADA data received from the Town and other records from the Town. The mode0 will be calibrated based on steady-state average daily demand conditions. a. The steady-state simulation will be calibrated with a goal of±10 percent of field measured values for pressures over 50 psi and a goal of±5 psi for pressures under 50 psi. b. The budgeted effort for calibration is based on accurate records of existing system conditions as reported to Gbit) prior to starting calibration including, but not limited to the open/close status of valves and tank/reservoir control information. C. Recalibration required due to unidentified closed valves or system configurations different than Town records indicate, will be provided as an additional service. 3. System Analysis a. Capacity analysis: Once the models are calibrated„ the capacity of the systems will be analyzed for overall performance bused on current and projected average daily, maximum day, peak hour and fire flow events, Pressure and hydrant flow maps will be prepared to summarize pressure under various demand scenarios. b. Fire Flow analysis: Using the models, estimate available fire flow at all nodes in the system„ and provide recommendations for improving the available fire flow to areas in need, C, Consequence Analysis: Perform a consequence analysis(impact on level of service)on select aged water mains, to assist in developing priorities for rehabilitation or replacement, d. Identfficabon of Improvements: Usiling the models, screen alternative system improvements to improve the level of service and fire flow availability in the Town. Desired level of service is 35 psi at all locations served at low tank level, 25 psi during a fire, and 1500 gpm available fire flow. e. Evaluate tank replacement options for all tanks to provide up to three( )days of average storage in each pressure zone and 35 psi at all locations. hl VUS1 warsm vWBr� f M1C�r u c dRr rnwptironhfl. fllArr PX0pg5ai5,g9170h91n,,Soyth,cur d!M OSa HN Walu'v Symem 1Tpr0v@y!gp11s,YAC edrocra 3 4. Improvement Plan and Report a. Prepare a single Improvement Plan Report (Report) which will document the data collection, modeling and analysis of the distribution systems and will provide an improvement plans based on the results of the analysis. Develop a prioritization approach in consultation with the Town to identify phased improvements and long term renewals to address system deficiencies and system age. Priorities will consider Capacity and Fire Flow service Improvements, improvements needed for growth, consequence of failure, age and repair history. b. The Report will include the following maps: L Current system pressures and parcels with less than 35 psi of pressure ii. Future system pressures with parcels that have less than 35 psi iii. Calculated available fire flow at each hydrant C. Prepare conceptual level opinions of cost for the identified improvements. d. Provide three(3)copies of the draft Report to the Town for their review and comment. e. Revise the Report in response to the Town's comments, as appropriate,and furnish five (5)copies of the revised Report to the Town. f. Provide an electronic copy of the data files for the calibrated hydraulic model. C. Meetings 1. Present the final Report, as a single presentation in separate meetings with the Public Works Committee and Town Board. 2. Model development and system analysis and improvement planning includes up to five (5) progress meetings/discussions with the Town staff. Fee The scope of services detailed herein will be completed for a lump sum fee of$69,800, broken down as follows: • South Hill Model.........................$31,100 • West Hill Model..........................$31,100 • Meetings/Presentations.............. $7,600 N.%UStCazenoviolProioar.%Graups%AdministraVon%Letter Proposa1912017Uthara•South and West K11 Water 8ystem Improvements_K AO= __ 4 __ _ An estimated level of effort for each of the major tasks is as follows: Estimated Level of Effort(hours) Devin Project Nicholas Total Task Castro Engineers Hyde Clerical Expenses Hours Total Cost Data Collection-- 4 16 6 1 Review Field.Work 2 36 40 270 Model Compilation/ 4 140 24 Calibration System Analysis 8 120 16 Improvement 10 06 16 12 70 Plan/Report Meetings/ 4 18 32 480 Presentations _..._ _ ..... _.. ...._... Total 32 426 134 13 606 Rate $198 $101 $140 a66 _ __._.._ __....... ..._. Total Cost $6,336 $43,026 $18,760 6868 $820 $60,800 Services will be gilled monthly based on percentage complete. The service will be completed within 180 days of Notice to Proceed. Meetings with the Town will be held at approximate monthly intervals. Qualifications GHD has more.. than 60 years of service to the water community and has performed numerous water distribution system modeliing efforts for communities throughout the Northeast. We have a number of engineers who are experienced in the development and utilization of computerized hydraulic models for the purposes of assessing system hydraulic capacity, We also possess the design and operational experience of water distribution systems to assist in understanding the operation of your system. In 2014, GHD completed a model of the. Town's Northeast water distribution system and in 2016 the Town's East Hill model, with recornmendations for fire flaw and pressure improvements, and tank replacement, We are familiar with the Bentley Water Gems and WV'aterCAD and maintain numerous licenses for its use. We look forward to assisting you with your modeling needs. Please call me if you have any questions, Sincerely, GHD CONSULTING SERVICES INC. 162A—�—C^--�� Kevin Castro, P.E., ECEE JH:KC/m.iry cc: Nicholas J. Hyde, P.F., GHD Consulting Services Inc. K,`,USMCaz Tir, FrgpgsNs 91-A than-Sculh raridl+osl Hug Y/aler S,ysleT hriparow�Tents.!£C draacx � MEETING OF THE ITHACA TOWN BOARD Monday,April 24,2017 B Resolution 2017- : Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract Moved: Seconded: Vote: —Hunter, Levine, Bleiwas, DePaolo, Goodman, Leary and Howe TB Resolution 2017- a: Approval of Minutes of the April 10, 2017 Whereas, the draft minutes of the April 10,2017 meeting of the Town Board have been submitted for review and approval, now therefore be it Resolved, that the Town Board hereby approves the submitted minutes, with any corrections, as the final minutes of the meeting on April 10, 2017 of the Town Board of the Town of Ithaca. TB Resolution 2017 - : Town of Ithaca Abstract Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 455 -522 General Fund Townwide 78,345.90 General Fund Part-Town 11,084.54 Highway Fund Part-Town 141,490.37 Water Fund 22,812.50 Sewer Fund 15,283.09 Forest Home Lighting District 44.45 Glenside Lighting District 13.29 Renwick Heights Lighting District 22.98 Eastwood Commons Lighting District 31.07 Clover Lane Lighting District 4.15 Winner's Circle Lighting District 6.22 Burleigh Drive Lighting District 14.49 West Haven Road Lighting District 57.41