HomeMy WebLinkAboutTB Minutes 2017-02-27 Meeting of the Ithaca Town Board
Monday, February 27, 2017 at 4:30 p.m.
Agenda
1. Call to Order
2. Maplewood monthly update
3. Discuss and consider authorization for the Supervisor to sign an agreement for traffic
calming monetary contribution associated with Maplewood project
4. Continue discussion regarding short-term rentals such as Air B&Bs
5. Discuss and consider adoption of Domestic Violence and the Workplace policy and
revised Violence in the Workplace Prevention policy and procedures
6. Consider award of bid for the Christopher Circle Water Main Replacement Project
7. Consider award of bid for the Sapsucker Woods Water Main Replacement Project
8. Consider Consent Agenda items
a. Approval of Town Board Minutes
b. Town of Ithaca Abstract
9. Annual Reports of Town Management Team
10. Committee Reports
a. COC
b. P&O
c. Planning
d. Public Works
e. Budget
11. Review of Correspondence
12. Adjournment
Meeting of the Ithaca Town Board
Monday, February 27, 2017 at 4:30 p.m.
Minutes
Board Members Present: Bill Goodman, Supervisor; Rod Howe, Deputy Town Supervisor;
Pat Leary (5:00 p.m.) Tee-Ann Hunter, Eric Levine, Rich DePaolo, and Pamela Bleiwas
Staff Present: Susan Ritter, Director of Planning, Bruce Bates, Director of Code Enforcement;
Judy Drake, Director of Human Resources; and Paulette Rosa, Town Clerk
1. Call to Order—Meeting called to order at 4:32 p.m.
2. Maplewood monthly update—Mr. Goodman reported that the SWPPP has been
submitted and found acceptable by the Town Engineer and a special Planning Board meeting has
been called for tomorrow to consider final site plan approval.
Building permits have been submitted and Codes have begun their review.
A meeting on the water tank issue was held today with Bolton Point and the other stakeholders.
A temporary water supply may be needed and different scenarios for both drawing up the plans
and paying for those services are continuing. The issue is timing and Bolton Point would have to
agree to allow the temporary process because it would affect operations by tapping into a
transmission main.
3. Discuss and consider authorization for the Supervisor to sign an agreement for
traffic calming monetary contribution associated with Maplewood project
Ms. Ritter noted that these mitigations are required through the Planning Board process and
exact details won't be known until further in the development of the project and the City of
Ithaca might be doing most of the design and work on these.
TB Resolution 2017 - 031: Authorization for Supervisor to sign an Agreement with FdR
Trust for the Town to hold in escrow a $30,0000 financial contribution for installation of
traffic calminu measures associated with the Maplewood Graduate and Professional
Student Housing Redevelopment Proiect
Whereas, approval of the Maplewood Graduate and Professional Student Housing
Redevelopment Project was granted conditionally upon, among other things, submission of a
financial contribution of$30,000 towards the installation of traffic calming measures on the 700
block of Mitchell Street and other areas determined by the Town, and the installation of signage
on Mitchell Street to alert motorist of the need for reduced speed entering the Maplewood project
area, and
TB 2017-02-27 Page 1 of 9
Whereas, the contribution is subject to an agreement between the Town of Ithaca and
LdR Trust specifying that the contribution will be held by the Town in escrow, that funds will be
used as specified in the SBQR and site plan approval process, and other terms and conditions,
now, therefore, be it
Resolved, that the Town Board does hereby authorize the Town Supervisor to sign the
agreement with LdR Trust for the Town to hold in escrow a$30,000 financial contribution for
installation of traffic calming measures associated with the Maplewood Graduate and
Professional Student Housing Redevelopment Project, subject to the approval of the Town
Attorney.
Moved: Bill Goodman Seconded: Pamela Bleiwas
Vote: Ayes Goodman, Bleiwas, Hunter, Levine, Leary and Howe
4. Continue discussion regarding short-term rentals such as Air B&Bs
Mr. Goodman asked for any comments from the Association of Towns presentation on this.
Ms. Bleiwas said that it was not quite on point with where the Town is going; the presenter,
Brody Smith, talked about strategies on how neighbors can basically sue each other to combat
non-owner rentals. She said her takeaway is that we really should have a law because this is
happening all over and we need to make sure our residents don't have to resort to that. It is not
necessarily a bad thing if we can set the policy and protect both the person renting the rooms and
the neighbors.
Mr. DePaolo added that the presenter highlighted the definitions of single-family residence,
family and transient occupancy for what to use in a lawsuit and several areas of law that seemed
to say that less than a 30 day stay is a short-term rental and there are multiple sections of law and
some case law saying that.
Mr. DePaolo asked Mr. Smith what the penalty was and he said $350 but he said zoning could be
zone specific and the easiest way to determine whether a house is being used against code is to
set up a scam by renting the house; Mr. DePaolo thought that was a little extreme but there are
some possibilities out there to draft something that is defensible as long as we keep our
definitions in line with existing cases.
Discussion followed on where the Board wanted to go with this; owner-occupied, by zone, a
mixture. Mr. Goodman stated that he doesn't really care until there is a problem and Mr.
DePaolo stated that it is not fair to have someone able to essentially run a business by buying up
property and renting it out like a B&B without going through the rules and regulations a
legitimate B&B goes through along with the associated taxes and fees a legitimate short-term
rental provider pays. Ms. Bleiwas added that this is not limited to Air B&B but however the
listing or rental is garnered, it is the rental itself we need to regulate.
TB 2017-02-27 Page 2 of 9
The legal process that the Town has encountered was detailed and many times by the time it gets
to court,the "rental" is over and the case is dismissed without penalty. Enforcement is a
significant problem both in the time consumed and the way perpetrators can get around it.
Mr. Goodman added that some other municipalities may not have the added problem of
graduation weekends that are common here and Mr. DePaolo stated that how would one track
that and it would be a nightmare for staff.
Discussion continued on with Ms. Bleiwas saying that if one does a search on Air B&B there are
dozens in the Town so if everyone is doing this illegally, we need to figure out if we want it to
continue to be illegal or how we want to regulate it because otherwise, we are arbitrarily
enforcing the rules. She thought it should go to a committee to hash out the policy parameters.
Mr. Levine stated that he thought we should allow Air B&B type short term rentals for owner-
occupied primary residences because the implication is that a person has one primary residence
and wouldn't start running a hotel business there. If it isn't your primary residence, you
shouldn't be allowed to have short-term rentals because there are other options to earn income on
additional properties.
Mr. DePaolo stated that he would like to continue looking at this through the Planning
Committee and then forward something to Code and Ordinances when we reach that point. Ms.
Hunter thought it would be a very good idea to solicit information and input from those who do
this right now and we should also talk to the County about the taxes collected on Air B&Bs. Mr.
Bates said he asked that and the taxes have to go toward tourism only.
5. Discuss and consider adoption of Domestic Violence and the Workplace policy and
revised Violence in the Workplace Prevention policy and procedures
Ms. Drake gave an overview of policies and noted that we are having training for all staff this
month on them. The Domestic Violence in the workplace follows our resolution supporting
victims of domestic violence being aprotected class and we are required to have them and do
periodic trainings on them. The review process also helped us develop an incident reporting
form which we have already. We have more concerns with external incidents than internal.
Ms. Bleiwas added that many people have reviewed this through the ERC and P&O Committees
as well as Bolton Point and there were a lot of good comments and suggestions throughout the
process.
Mr. DePaolo had a few changes, especially some wording under the management responsibilities
section regarding how someone is taken off the property. Mr. DePaolo thought"will be
removed" implies that an employee can or will remove an employee or person. After much
discussion, the wording was changed to "should be removed"because this is under the
management responsibilities and guides them to have the person removed using their best
judgement based on the training and the situation at hand.
TB 2017-02-27 Page 3 of 9
TB Resolution 2017-032: Adoption of Domestic Violence and the Workplace Policy
and Revised Workplace Violence Prevention Policy and Procedures
Whereas, the Personnel & Organization Committee has reviewed the Domestic Violence
and the Workplace Policy and the revised Workplace Violence Prevention Policy and Procedures
as the policies needed updating to include new requirements; and
Whereas, the Personnel & Organization Committee has reviewed and recommends the
Domestic Violence and the Workplace Policy and the revised Workplace Violence Prevention
Policy and Procedures; therefore, be it
Resolved, the Town Board of the Town of Ithaca hereby approves of the recommended
the Domestic Violence and the Workplace Policy and the revised Workplace Violence
Prevention Policy and Procedures; and be it
Resolved, the Human Resources Manager is directed to update the policy in the
Personnel Manual and Safety Manual.
Moved: Pamela Bleiwas Seconded: Rod Howe
Vote: Ayes—Bleiwas, Howe, Levine, Goodman, DePaolo and Hunter
6. Consider award of bid for the Christopher Circle Water Main Replacement Project
TB Resolution 2017 - 033: Authorization to Award Contract for Construction of the Town
of Ithaca Christopher Circle Water Main Replacement Water Improvement Proiect
Whereas on February 17, 2017, the Town of Ithaca Director of Public Works/Highway
Superintendent received bids for the Town of Ithaca Christopher Circle Water Main
Replacement Water Improvement(the "Improvement'), for the replacement of 1,300 feet of
existing ductile iron main with new 8"water main made of Polywrapped Ductile Iron pipe, new
valves, hydrant connections and related ancillary facilities, and
Whereas the Director of Public Works has reviewed the bids and qualifications of the
bidders and has determined that the lowest responsive bid of$359,807.00 for the total project
was made by the lowest responsible bidder, R. B. Robinson Contracting, Inc. PO Box 121, 535
Ithaca Road, Candor, NY 13743, and
Whereas at the November 7, 2016 Town Board meeting, the Town Board adopted a
Public Interest Order (Resolution No. 2016-152) authorizing the maximum amount of
$422,319.00 be expended by the Town of Ithaca for this Improvement, now therefore be it
Resolved that the Town Board of the Town of Ithaca authorizes the award of the contract
for the Town of Ithaca Christopher Circle Water Main Replacement Water Improvement project
to R. B. Robinson Contracting, Inc., subject to final approval of the contract documents by the
Town Engineer and Attorney for the Town, and be it further
TB 2017-02-27 Page 4 of 9
Resolved that the Town Supervisor is authorized to execute such contract upon such
approval; and be it further
Resolved that the Director of Public Works is authorized to approve change orders to
such contract upon receipt of appropriate justification provided that the maximum amount of
such change orders shall not in the aggregate exceed $35,980.00 without prior authorization of
this Board, and provided further that the total project cost, including the contract, engineering,
legal and other expenses does not exceed the maximum authorized cost of the project, and be it
further
Resolved that the Town Finance Officer is directed and authorized to record all necessary
and appropriate budgetary and cash transactions, and transfer $359,807.00 bid amount plus a
$35,980 contingency to the construction account, and $6,400 for ancillary project costs for a total
capital project fund budget of$402,187.00.
Moved: Rod Howe Seconded: Tee-Ann Hunter
Vote: Ayes—Howe, Hunter, DePaolo, Levine, Leary, Goodman and Bleiwas
7. Consider award of bid for the Sapsucker Woods Water Main Replacement Project
TB Resolution 2017-034: Authorization to Award Contract for Construction of the Town of
Ithaca Sapsucker Woods Road Water Main Replacement Water Improvement Project
Whereas on February 17, 2017, the Town of Ithaca Director of Public Works/Highway
Superintendent received bids for the Town of Ithaca Sapsucker Woods Road Water Main
Replacement Water Improvement(the "Improvement'), for the replacement of 2,400 feet of
existing ductile iron main with new 8"water main made of Polywrapped Ductile Iron pipe, new
valves, hydrant connections and related ancillary facilities, and
Whereas the Director of Public Works has reviewed the bids and qualifications of the
bidders and has determined that the lowest responsive bid of$454,665.00 for the total project
was made by the lowest responsible bidder, D. E. Tarolli, Inc., 6602 Herman Road, Warners, NY
13164, and
Whereas at the November 7, 2016 Town Board meeting, the Town Board adopted a
Public Interest Order (Resolution No. 2016-151) authorizing the maximum amount of$579,578
to be expended by the Town of Ithaca for this Improvement, now therefore be it
Resolved that the Town Board of the Town of Ithaca authorizes the award of the contract
for the Town of Ithaca Sapsucker Woods Road Water Main Replacement Water Improvement
project to D. E. Tarolli, Inc., subject to final approval of the contract documents by the Town
Engineer and Attorney for the Town, and be it further
TB 2017-02-27 Page 5 of 9
Resolved that the Town Supervisor is authorized to execute such contract upon such
approval; and be it further
Resolved that the Director of Public Works is authorized to approve change orders to
such contract upon receipt of appropriate justification provided that the maximum amount of
such change orders shall not in the aggregate exceed $45,466.00 without prior authorization of
this Board, and provided further that the total project cost, including the contract, engineering,
legal and other expenses does not exceed the maximum authorized cost of the project, and be it
further
Resolved that the Town Finance Officer is directed and authorized to record all necessary
and appropriate budgetary and cash transactions, and transfer $454,665.00 bid amount plus a
$45,466.00 contingency to the construction account, and $8,700 for ancillary project costs for a
total capital project fund budget of$508,831.00.
Moved: Tee-Ann Hunter Seconded: Eric Levine
Vote: Ayes—Hunter, Levine, DePaolo, Bleiwas, Leary, Goodman and Howe
8. Consider Consent Agenda items
TB Resolution 2017 - 035: Town of Ithaca Abstract
Whereas the following numbered vouchers have been presented to the Ithaca Town
Board for approval of payment; and
Whereas the said vouchers have been audited for payment by the said Town Board; now
therefore be it
Resolved that the governing Town Board hereby authorizes the payment of the said
vouchers in total for the amounts indicated.
VOUCHER NOS. 195 - 250
General Fund Townwide 33,656.21
General Fund Part-Town 9,077.26
Highway Fund Part-Town 14,666.38
Water Fund 8,900.68
Sewer Fund 19,864.62
Risk Retention Fund 81.00
Forest Home Lighting District 184.16
Glenside Lighting District 65.02
Renwick Heights Lighting District 75.44
Eastwood Commons Lighting District 165.10
Clover Lane Lighting District 19.26
Winner's Circle Lighting District 63.31
TB 2017-02-27 Page 6 of 9
Burleigh Drive Lighting District 65.39
West Haven Road Lighting District 199.79
Coddington Road Lighting District 118.98
TOTAL 87,202.60
Moved: Rod Howe Seconded: Tee-Ann Hunter
Vote: Ayes—Howe, Hunter, Leary, Levine, Goodman, DePaolo and Bleiwas
9. Annual Reports of Town Management Team
Mr. Goodman noted that there were some submitted but some members are absent and he moved
the topic to the next meeting.
10. Committee Reports
a. COC—Mr. Goodman reported that the committee is now meeting quarterly which and he
would like to finalize the sign and mural laws at the April meeting and will be touching base
with those board members who had questions and comments last time they were discussed.
b. P&O —Ms. Bleiwas Pam—P&O didn't meet in February but ERC did and discussed the
recent employee survey results. We were no worse than neutral on any given question and had a
97% return rate. We will continue to look at the results in different configurations and
brainstorm about ways to improve.
c. Planning— Mr. DePaolo reported that the committee looked at the drive-thru criteria for
East Hill's Neighborhood Commercial zone and agreed that we wanted to allow for restaurant
drive-thrus under certain conditions in that zone and staff will present a draft at the next meeting.
He stated that the committee also looked at accessory apartment and draft language and the big
takeaway is that we already have a provision in our building code that requires operating permits
for certain uses which would allow periodic inspections and the types of things we would want to
see in an oversight environment and may help streamline what we would like to do.
d. Public Works—Mr. Howe reported that the committee didn't meet and the next meeting
is canceled.
e. Budget—Mr. Levine reported that they had Jay Franklin from County Assessment as a
guest who talked about the infrastructure exemption which the Town can adopt and would allow
developers to apply for an exemption from being taxes on an increase in assessment based on the
installation of infrastructure on a subdivision. It is a three year exemption that is voided if the
property is sold. So if a developer subdivides a property and install a sewer and roads and
whatever else, that would increase the value of the land but they would not be taxed on that
increased value until either the three years expires or as each parcel is sold those would be full
taxable value. This would only be the Town tax, not County, School or Fire taxes. Mr. Levine
stated that the committee felt inclined to allow this because we wouldn't be losing any money
since the vacant unimproved land is the current taxable and it would encourage development
potentially.
TB 2017-02-27 Page 7 of 9
Ms. Hunter asked if the infrastructure was something that would be turned over to us and
therefore we would be incurring costs there. Mr. Goodman didn't think the State law
differentiates from the two.
Discussion followed using the example of the Holochuck project and why this would be a good
thing if we were accepting the infrastructure and the associated costs. Mr. Goodman thought it
was not a significant amount, given that the Town tax is a small portion of the overall taxes paid.
Dryden is the only municipality he is aware of that has passed this. The question is if there is
interest in pursuing this and Ms. Leary said it sounded good to her as a way to encourage
development and affordable housing, especially given the closed period it has. The rest of the
Board was interested in pursuing the exemption and Mr. Goodman will draft the legislation.
Mr. Levine continued with the report of the committee and stated that they also discussed
changing the way we tax for highway expenditures. About nine years ago we did not have a
separate highway tax, it was taxed on a town-wide basis through the General Fund and mostly
funded by the sales tax, then around 2008 we established a Highway Tax because the sales tax
revenue was not enough to cover the highway costs and in order to raise more money and to
show residents where that extra money was going to, we established the Highway Tax line item
on the tax bill. The problem is that excluded the Village of Cayuga Heights because it is a part-
town tax. Mr. Solvig has found that the correct way to do it when you have a village is that some
of the highway expenses should be part-time but some should be on a town-wide basis;
maintenance of roads should be on a part-time basis such as building roads outside of the village,
but they should be paying for snow removal, including machinery and employee benefits
associated with that. Mr. Solvig determined that that was about 23% of the expenses of Highway
excluding capital projects. The idea is to tax 23% less on Highway in the part-town wide fund
and get that from the General Fund which would mean that the Village of Cayuga Heights would
be paying some of that. The effect would be that it would lower outside-the-village tax bill by
about$13.62 and raise the tax of the village property by $58, partly because of the Village's
higher assessed values.
Ms. Leary asked for the comparison using the same assessed value instead of what the average
assessed value is in each location given their disparity. Mr. Levine will ask Mr. Solvig for that
number.
Sidewalk Committee—Mr. Goodman reported that the committee had sketched out the Forest
Home area has been sketched out and he showed a map detailing the area. If a sidewalk district
were to be created, the frontages would be about 50150 Cornell and town properties which would
mean Cornell would end up paying for half of it. The Committee also talked about an expanded
district on each hill but those discussions and research will continue and wait for more details to
bring to the board. Mr. DePaolo stated that it has occurred to him that the cost of putting in a
sidewalk is based on linear foot so the cost would be proportionately greater to some that have
lower assessed value. People who own real estate or frontage on West Hill probably have
greater frontage because it costs less there than say in Forest Home so the burden is not equal.
Mr. Goodman stated that the City has a flat charge for a residential lot and higher for commercial
lots. The other factor is whether the town would cover some of the costs also.
TB 2017-02-27 Page 8 of 9
Mr. Goodman added that the next area to look at would be the Route 96B corridor if we do not
get the grant we have applied for.
Economic Development Committee—Mr. Howe reported that the committee is reviewing the
scope of services submitted by the firm selected and more details to follow.
11. Review of Correspondence—
Mr. Goodman reported that a zoning issue has come up through the Zoning and Planning
Board processes regarding older barns not being allowed alone on subdivided properties.
There was one subdivision last week and other next month that will result in stand-alone barns
and the suggestion is to change the zoning code to allow pre-existing structures older than 50
years to be a principal use on parcels in the Low Density Residential and Conservation Zones
when that occurs due to a subdivision. There is a time issue here to move this forward quickly
and he asked board members to try and think of any unintended consequences and let him
know as soon as possible since the hope is to hold the public hearing at the March meeting
and pass the law. This would not allow people to build a barn or storage structure before the
house, but would not force people to tear down existing older barns or structures. Ms. Brock
will also add verbiage to not allow commercial storage when this happens.
Mr. DePaolo was concerned about the age of 50 years being labeled"historic' and Ms. Ritter
responded that our Historic Inventory uses that timeframe. She also added that these parcels
are going through the subdivision process and review so some unintended consequences will
be looked at through that process as some form of protection.
Mr. DePaolo asked if it was proposed at town-wide or just certain zones and after some
discussion it was suggested that it would be in Ag, Conservation and Low Density where
these bigger parcels are likely to be.
Mr. Goodman moved to enter Executive Session at 6:38 p.m. to discuss the acquisition of
property where disclosure could affect the price, seconded by Mr. DePaolo,unanimous.
Ms. Leary moved to reenter open session at 6:47 p.m., unanimous.
12. Adjournment—Ms. Hunter moved to adjourn at 6:48 p.m., seconded by Ms. Bleiwas,
unanimous.
Submittepy
Paulette Rosa, Town Clerk
TB 2017-02-27 Page 9 of 9
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Cl TOWN OF ITHACA
jre'z'tip 215 N. Tioga Street, Ithaca, N.Y. 14850
�Ftv 'jo4ti www.town.ithaca.ny.us
FINANCE AND BUDGET - (607)273-1721 FAX - (607)273-1704
Date: February 22, 2017
Memo to: William Goodman, Supervisor, and Members of the Town Board
From: Michael T. Solvig, Finance Officer
Subject: Financial Report for the Fiscal Year Ended December 31,2016
The financial results for Fiscal Year 2016 were generally positive, with fund equity increasing in all funds
except the Capital Project Funds and the Inlet Valley Cemetery Fund. For all funds, combined
expenditures and other uses of $21,913,011 exceeded combined revenues and other sources of
$21,459,874. Of concern is the continuing decline in revenue from sales tax collections. 2016 is the
second year in a row where total collections declined from the prior year's total. 2016 collections of
$3,003,943 have fallen 4.2%from the historical high total of$3,135,084 received in 2014.
Results of Fiscal Year 2016 Operations by Fund:
• GENERAL TOWNWIDE FUND - Fund equity increased by $228,834, with revenues of $4,461,753
exceeding expenditures of $4,232,919. Ending fund balance totaled $3,724,279, which includes
reserves of $726,866 for the Parks, Recreation and Open Space Plan Reserve, $169,306 for the
General Benefit Reserve, $40,097 for the Preserve Maintenance Reserve, and $10,018 for the
Land Stewardship Reserve. The unreserved fund balance of$2,777,992 represents 56.7%of 2017
budgeted appropriations.
• GENERAL PART-TOWN FUND - Fund balance increased by $82,973 as revenues of $1,433,344
exceeded expenditures of $1,350,371. Total expenses were significantly under budget, due in
large part to contractual services being well below budget. The ending fund balance of $953,900
includes $59,979 for the General Benefit Reserve. The unreserved fund balance of $893,588
represents 51.8%of 2017 budgeted appropriations.
• HIGHWAY PART-TOWN FUND - With revenues of $3,356,081 exceeding expenditures of $3,353,972„
fund equity increased by $2,108. Revenues were higher than expected, helped by increased
receipts for sale of surplus equipment and state aid (CHIPS). Ending fund balance of $1,827,327
includes $62,516 for the Highway Equipment Reserve and $88,480 for the General Benefit
Reserve. Unreserved fund balance totals$1,676,331 or 46.0%of 2017 budgeted appropriations.
• WATER FUND - Fund balance increased by $243,797 as revenues of $4,257,104 exceeded
expenditures totaling $4,010,307. Revenues were higher than expected, helped by increased
receipts for metered water sales as a result of the dry summer. The ending fund balance of
$2,575,525 includes $17,863 for the General Benefit Reserve. The unreserved fund balance of
$2,629,976 represents 63.8%of 2017 budgeted appropriations.
• SEWER FUND - With revenues of $2,713,467 exceeding expenditures of $2,647,353, fund balance
increased by$66,114. Increased revenues were realized due to higher than budgeted sewer rent
receipts. The ending fund balance of$2,807,504 includes$14,642 for the General Benefit Reserve
and $1,307,910 for SJC projects account. The unreserved fund balance of $1,484,953 represents
51.7%of 2017 budgeted appropriations.
1
• CAPITAL PROJECT FUNDS- As of December 31, 2016, the Town of Ithaca had eight (8) active capital
project funds with a combined fund balance of ($562,312). This negative fund balance will be
addressed when the 2017 Public Improvement (Serial) Bonds are issued. Six (6) projects were
completed and closed in 2016. An additional four (4) projects are expected to be completed and
closed in 2017.
Capital Project Fund Beginning 2016 2016 Ending
Fund Balance (Revenues Expenditures Fund Balance
Hanshaw Road Walkway $ 100,602 $ 77 - $ 100,679
Pine Tree Road Walkway 69,904 53 - 69,957
Gateway Trail 73,811 5,415 6,704 72,522
Sand Bank Road knprvmnts 359,906 274 - 360,180
Winners Circle Reconstruction 40,762 10 40,773 -
ChristopherLaneWaterTank 68,309 17 68,326 -
Coddington Road Water Main 111,098 44 111,142 -
Sapsucker Woods Water Tank 158,536 48 158,584
Honness Lane Irnprovements 35,363 18 35,381 -
MercyCourtlmprovements (11,027) 11,027 - -
Trumansburg Water Tank - 57,500 756,286 (698,786)
Park Lane Water Main - - 465,621 (465,621)
Sapsucker Woods Water Main - - 548 (548)
Christopher Circle Water Main 695 (695)
Total-Capital Project Funds $ 1,007,264 $ 74,483 $ 1,644,059 $ (562,312)
• RISK RETENTION FUND - Fund balance increased by $6,591 as revenues of $20,126 exceeded
expenditures of$13,535. Ending fund balance for 2016 totaled$166,908.
• FIRE PROTECTION DISTRICT FUND - With revenues of $3,580,838 exceeding estimated expenditures
of $3,244,644, fund equity increased by $336,194 to total $1,608,784 at year-end. The year-end
fund balance represents 45.6%of 2017 budgeted appropriations.
LIGHT DISTRICT FUNDS - Fund equity at year-end for all light district funds totaled $5,848. The
results of 2016 operations for individual districts are presented on the table shown below.
Light District Fund Beginning 2016 2016 Ending
Fund Balance .Revenues Expenditures Fund Balance
Forest Home Light District $ 1,536 $ 4,000 $ 5,367 $ 170
Glenside Light District 144 1,301 879 566
Renwick Heights Light District 859 1,102 1,128 833
Eastwood Cmmns Light Dist 788 2,402 2,190 1,000
Clover Lane Light District 169 250 263 156
Winner's Circle Light District 385 801 754 432
Burleigh Drive Light District 271 1,201 901 571
Westhaven Road Light District 548 3,752 2,946 1,354
Coddington Road Light District 362 2,201 1,797 766
Total-Light District Funds $ 5,053 $ 17,010 $ 16,225 $ 5,848
• INLET VALLEY CEMETERY FUND-There was $4 In revenue and$4,670 in expenditures for this fund in
Fiscal Year 2016. Fund balance at year-end totaled$4,417.
• DEBT SERVICE FUND - With interfund transfers and other revenues totaling $1,548,664 exceeding
debt service and other expenditures of $1,394,956, fund equity increased by $153,708 to total
$429,910 at year-end. The year-end fund balance represents 30.5% of 2017 budgeted
appropriations.
2
Reserve Accounts:
• PARK. RECREATION AND OPEN SPACE PLAN ACCOUNT-The fund balance of the General Townwide
Fund includes funds designated for the purpose of future park and recreation facilities development
and the purchasing of development rights, as outlined in the Town's Park, Recreation and Open
Space Plan adopted in 1997. This account is funded by the Town Board making an annual re-
designation of a portion of the Fund Balance of the General Townwide Fund from unreserved to
reserved. Additional income is received from interest earnings.
During 2016 this account received a $75,000 re-designation of fund balance, plus $716 in interest
income. Expenditures totaled $160,110 for purchase of the Meigs property on West Hill. The
balance of this account as of December 31,2016 was $726,866.
• GENERAL BENEFIT RESERVE ACCOUNT - The fund balance of the General Townwide Fund, General
Part-Town Fund, Highway Part-Town Fund, Water Fund, and Sewer Fund includes funds
established for managing unanticipated increases in employee fringe benefit costs (e.g. NYS
Retirement, Health Insurance). The aggregate balance for the year ended December 31, 2016 was
$350,269. The balance by fund is as follows:
General Townwide Fund $ 169,306
General Part-Town Fund 59,979
Highway Part-Town Fund 88,479
Water Fund 17,863
Sewer Fund 14.462
Total - Benefit Reserve: $350,269
• PRESERVE MAINTENANCE ACCOUNT - The fund balance of the General Townwide Fund includes
funds designated for the maintenance of the Pine Tree Wildlife Preserve, donated to the Town by a
local family in 2013. In conjunction with the donation of the land, the amount of $40,000 was also
donated to provide for future maintenance of the preserve. As of December 31, 2016, the balance
of this account totaled$40,097.
• LAND STEWARDSHIP ACCOUNT - In 2014 the Town purchased the development rights to the Indian
Creek Farm with financial assistance through a State of New York grant. This grant included
$10,000 to be held by the Town, designated for the future stewardship of the Indian Creek Farm
lands. For the year ended December 31, 2016,the balance of this account totaled$10,018.
• HIGHWAY EouIPMENT ACCOUNT - The fund balance of the Highway Part-Town Fund includes funds
designated for the purchase/replacement of highway equipment and machinery. This account is
funded by sale of surplus machinery and equipment, with additional income from interest earnings.
During 2016 this account received $51,351 from the sale of surplus equipment, plus $86 in interest
income. Expenditures from this account totaled$238,908 for purchase of a new Gradall Excavator.
The balance at December 31, 2016 was $62,516. The Town Board set the maximum amount of this
account at$250,000 in 2016.
• SJC ACCOUNT IN SEWER FUND - The Fund Balance of the Sewer Fund includes funds designated
for SJC purposes. In 2015 these purposes were defined by the Town Board as 1) to pay for
expenditures related to the improvement of jointly-owned sewer interceptor lines, and 2) to pay the
Town's share of the City of Ithaca's bonded debt issued to pay for Ithaca Area Wastewater
Treatment Facility(IAWWTF) improvements. The balance in this account as of December 31, 2016
totaled$1,307,910.
1) Jointly-owned Sewer Interceptor Lines: $300,000 of the SJC account balance has been
designated to pay for future improvement of jointly-owned sewer interceptor lines.
2) IAWWTF Bonded Debt: $1,007,910 of the SJC account balance has been designated to pay
for the Town's share of the City of Ithaca's IAWWTF bonded debt.
3
Sales Tax and Mortgage Tax:
• SALES TAx - Collections in 2016 totaled $3,003,943, a decrease of $63,393 or 2.1% from the
previous year's total of $3,067,336. This is the second year now where sales tax collections have
decreased from the prior year. From the historical high total of $3,135,084 received in 2014,
collections have fallen by 4.2%. Sales tax revenues are split between the General Townwide Fund,
General Part-Town Fund and Highway Part-Town Fund.
Tax Collections Actual Actual Actual Actual Actual Actual
2011 2012 2013 2014 .2015 . 2016
Sales Tax Collections:
-General Fund $ 458,409 $ 438,630 $ 584,498 $ 550,000 $ 522,627 $ 400,754
-General P-T Fund 836,061 987,433 935,000 945,000 950,000 950,000
-HghwayP-T Fund 1,514,960 1,481,150 1,471,365 1,640,084 1594,709 1,653189
Total-Sales Tax $2,809,431 $2,907,213 $2,990,863 $3,135,084 $3,067,336 $3,003,943
Mortgage Tax $ 248,039 $ 279,560 $ 313,999 $ 329,274 $ 415,760 $ 286,227
• MORTGAGE TAx -Collections for 2016 totaled$286,277, a decrease of$129,533 or 31.2%, from the
total of $415,760 collected in 2015. Note that $169,770 of the 2015 total was a one-time receipt
from the expansion of Kendall at Ithaca. Without this one-time receipt, collections for 2015 would
have totaled only$245,990.
General Obligation Long-Term Debt:
• OUTSTANDING DEBT - During 2016,the Town retired$1,058,000 in outstanding debt. As of December
31, 2016, the total outstanding general obligation long-term debt of the Town of Ithaca totaled
$11,856,000,as shown on the following table:
Description of Debt Amount of Amount Year of
Debt Issued Outstanding Maturity
Public Inprovement(Serial)Bonds-2003 $ 1,000,000 $ 72,000 2017
Public Improvement(Serial)Bonds-2004-A 1,000,000 201,000 2019
Public Improvement(Serial)Bonds-2009 1,125,000 660,000 2024
Public Improvement(Serial)Bonds-2011 2,650,000 1,970,000 2031
Public Improvement(Serial)Bonds-2013 3,450,000 2,740,000 2028
Public Improvement Refunding Bonds-2014-A 910,000 790,000 2024
Public Improvement(Serial)Bonds-2014-B 3,000,000 2,645,000 2029
Public Improvement(Serial)Bonds-2015 2,950,000 2,780,000 2030
Total General Obligation Long-Term Debt S 16,085,000 $ 11,858,000
Of this total, $816,000 is for facility improvements, $2,750,000 is for road improvements, and
$8,292,000 is for water infrastructure improvements.
• BOND RATING-On September 30,2015, Moody's Investors Service assigned an Aa1 rating to the 2015
Bond Issue, and affirmed the Aai rating to the Town's $15.9 million of outstanding parity debt. The
Aa1 rating reflects the Town's "moderately-sized tax base with above-average income levels and
significant institutional presence, strong financial management and sound budgeting practices, ample
reserve levels,and a modest debt profile." Moody's full report is available upon request.
• CONSTITUTIONAL DEBT LIMIT-The Town of Ithaca maintains a very low direct debt burden. At year-end
the Town had exhausted only 3.82%of its debt-contracting power. Please see page 7 for the detailed
calculation of the Constitutional Debt Limit.
4
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TOWN OF ITHACA
CONSTITUTIONAL DEBT LIMIT
Year Ended December 31,2016
DEBT LIMIT
Assessed Full Valuation of Taxable Real Property:
- For the Fiscal Year ended 12/31/2012 $ 1,281,218,066
- For the Fiscal Year ended 12/31/2013 1,294,998,380
- For the Fiscal Year ended 12/31/2014 1,323,741,670
- For the Fiscal Year ended 12/31/2015 1,366,007,677
- For the Fiscal Year ended 12/31/2016 1,409,739,322
Five-Year Average Full Valuation of Taxable Real Property: $ 1,335,141,023
Permitted Percentage of the"Average Full Valuation" 7%
Town of Ithaca Constitutional Debt Limit: S 93,459,872
$93,459,872 represents the maximum amount of indebtedness that the Town of Ithaca can
issue and have outstanding pursuant to Article VIII of the New York State Constitution, and
Title 9 of Article 2 of the Local Finance Law.
TOTAL NET INDEBTEDNESS OF THE TOWN
Principal Borrowings Outstanding as of 12/31/2016:
- $1,000,000 Public Improvement(Serial)Bonds,2003 $ 72,000
- $1,000,000 Public Improvement(Serial)Bonds,2004 201,000
- $1,125,000 Public Improvement(Serial)Bonds,2009 660,000
- $2,650,000 Public Improvement(Serial) Bonds,2011 1,970,000
- $3,450,000 Public Improvement(Serial) Bonds,2013 2,740,000
$ 910,000 Public Improvement Refunding Bonds,2014 790,000
$3,000,000 Public Improvement(Serial) Bonds,2014 2,645,000
$2,950,000 Public Improvement(Serial) Bonds,2015 2,780,000
Total Debt Outstanding as of 12/31/2016: $ 11,858,000
Less: Exclusion for Water&Sewer Indebtedness: (8,292,000)
Total Net Indebtedness Subject to Debt Limit: S 3,566,000
NET DEBT-CONTRACTING MARGIN
Constitutional Debt Limit: $ 93,459,872
Less:Total Net Indebtedness (3,566,000)
Net Debt-Contracting Margin: S 89,893,872
Percentage of Debt-Contracting Power Exhausted: 3.82%
7
Human Resources 2016 Year End Report, by Judy Drake
• Civil Service: Maintained compliant requirements
o Received approved payroll certification as required by civil service law.
o Reviewed changes for positions and reclassifications
o Position changes at the Town and SCLIWC due to deaths, retirements,
resignations/terminations. 5 retirements, 3 resignation, 0 termination, 5 internal
promotions and 10 new hires. 2 new positions filled Deputy Town Clerk and
Maintenance Supervisor.
o Staff levels as of 12/31 (see page 2)
• Town: 50 FT/ 1 PT (30hrs) Vacant: 2 MEO —1 back filled by Laborer 1 vacant
• BP: 19 FT/ 1 PT (25 hrs) Vacant: Assistant Production Manager
• Human Resources support to Bolton Point Commissioners and staff —attend weekly
management team meetings.
• Town and BP Personnel Committee and Employee Relations Committee staff support
o Consistent meetings with each committee monthly- prepared minutes/agendas
o Discussed and recommended revisions to policies approved- revised compensation
scale, health insurance and retiree insurance policies, and longevity policy. Revised BP
management salary scale.
o Began review of Personnel Manual
o ERC reviewed suggestion box comments and reviewed policies
o Coordinated 2016 Employee Engagement Survey for Town and BP
o Scheduled and arranged for Board/staff lunches, picnic and other events.
• Town Hall management representative on Safety Committee- reviewed 6 accidents and
Employee Workplace Safety survey for each location.
• Benefits Administrator for:
o Health, Dental, Life, Short Term Disability, Flex Spending, Workers' Compensation,
Deferred Compensation & NYS Retirement System
o Greater Tompkins County Municipal Health Insurance Consortium
• Serve as the Director representing the Town and serves as Board Chair
• Member of sub committees-Joint Committee on Plan Structure & Design, Audit &
Finance Committee and the Executive Committee
• Completed a recertification of eligible dependents for health insurance
• Insurance coordinator for Town and Bolton Point - Worked on 6 insurance claims
• Payroll management and law compliance — ran payroll collaboratively with Debby Kelly
o 122 w-2's issued — Completed budget work for 2017
• Worked on Teamsters negotiations — finalized 1/1/15-12/31/18 contract, completed retro pays.
• Coordinated town management team retreat, coordinated all staff communications training for
BP for January and customer service training for December.
• Represent Town on TC Diversity Consortium.
2017 Priorities:
UAW Contract that expires 12/31/17
Revisions to Personnel Manual
Set up and complete new 1095C reporting for health insurance offered to employees
Succession planning for retirements in 2018 and 2019
TOWN OF ITHACA
EMPLOYEES AND STAFFING CHANGES FOR FISCAL YEARS 2008 - 2016
Based on Full Time Equivalent FTE for non-elected positions as of December 31s'
P4slnor 2008 2409 2010 2011 2012 2013 2414 2016 2016
Town Board
Town Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Town Board Members 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00
Justices
Town Justice 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Court Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Town Clerk
Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
First Deputy Town Clerk 1.00 - 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Deputy Town Clerk 1.00 1.00 - - - - - - 1.00
Finance. HR and IT
Budget Officer 1.00 1.00 1.00 - - - - - -
Finance Officer - - - 1.00 1.00 1.00 1.00 1.00 1.00
Bookkeeper to the Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Receiver of Taxes (Dec.- March) 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25
Human Resources Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Principal Account Clerk- Payroll 1.00 1.00 1.00 - - - - - -
Network/Records Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Engineering-moved to PWF
Director of Engineering 1.00 - - - - - - - -
Asst. Director of Engineering 1.00 - -
Sr. Civil Engineer - 1.00 1.00
Civil Engineer 1.00 - -
Recreation Coordinator 1.00 1.00 1.00
Sub-Total -General Government 23.25 20.25 20.25 17.25 17.25 17.25 17.25 17.25 18.25
Code Enforcement
Director of Code Enforcement 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr. Code Enforcement Officer 1.00 1.00 1.00 1.00 - - - - -
Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Electrical/Code Enforcement Officer - - 0.75 0.75 1.75 1.75 1.75 1.75 2.00
Administrative Assistant - - - - - - 1.00 1.00 1.00
Senior Typist 1.00 1.00 1.00 1.00 1.00 1.00 - -
Sub-Total -Code Enforcement 4.00 4.00 4.75 4.75 4.75 4.75 4.75 4.75 5.00
Planning
Director of Planning 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Asst. Director of Planning 1.00 1.00 1.00 1.00 1.00 1.00 - - -
Senior Planner - - - - - - 2.00 2.00 2.00
Environmental Planner 1.00 1.00 1.00 1.00 1.00 1.00 - - -
Planner 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00
Senior Typist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sustainability Planner (Grant) - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sub-Total -Planning 6.00 6.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00
TOTAL-TOWN HALL 33.26 30'.26 32.04 28.00 28.00 :28.00 28.00 28.40 29.25. ..'.
Pos171oN 2448 2449 2016 2011 2412 .2013 2414 2015 2018
Public Works Department
Highway Superintendent/Director
PW 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Deputy Highway Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Parks Maintenance Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Water/Sewer Maint. Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Maintenance Supervisor - - - - - - - - -
Maintenance Worker 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Working Supervisor 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00
Heavy Equipment Operator 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00
Motor Equipment Operator 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 8.00
Laborer 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 3.00
Heavy Equipment Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Automotive Mechanic Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr. Civil Engineer - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Civil Engineer - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr. Engineering Technician 1.00 - - - - - 1.00 1.00 -
Engineering Technician 1.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 2.00
Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Keyboard Specialist - 0.50 0.50 0.75 0.75 0.75 0.75 0.75 0.75
TOTAL-PU81.IC WORKS FACILITY 28,44 344 34,84 34,75 34,75 130,75 34,75 34,75 34,75
TOTAL-TOWN OF ITkACA 81,25 84,75 82,54 58,75 58,75 58,75 58,75 58,75 woo'
TOTAL-TOWN oFiTttACA w/o EL GTED 62.25 1 Si A 1 63. OO 1 49,75 4& 6 4& 6 49,75 4& 6 61,60
POSITION 2448 1 2449 1 2416 1 2411 2412 1 2413 1 2614 1 2415 2416
Bolton Point,Water System(SCLIWC)
General Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Production Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Assistant Production Manager - - - - - - - - -
Water Treatment Plant Operator 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00
Instruments &Controls Mech Oper 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Distribution Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Assistant Distribution Manager - - - - - - - 1.00 1.00
Distribution Operator&Trainees 5.00 5.00 5.00 5.00 5.00 5.00 5.00 4.00 4.00
Water Maintenance Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
GIS/IT Specialist(2013 title change) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Finance Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Assistant III - - - - - 1.00 1.00 1.00 1.00
Senior Account Clerk Typist - - - - - - - 1.00 1.00
Account Clerk Typist 3.00 3.00 3.00 3.00 3.00 2.00 1.00 1.00 1.00
TOTAL-Baltonftirit24,04 26.4 24,04 24,04 24,04 24,04 24,04 20 00 20,04
Network/Record Specialist
2016 Accomplishments/ 2017 Priorities Report
2016 Accomplishments
• New TH network switches and firewall to accommodate 2017 planned fiber
connection between TH and PW facilities.
• Refreshed Xerox equipment leases at TH and PW
• Upgraded wireless access points to improve signal strength in TH.
• Provided software updates and hardware maintenance for TH and PW
networks/servers/PCs/mobile devices.
• Provided daily Help Desk support for TH and PW staff.
• Served as member of Tompkins County Shared Services Electronic Records
Repository Group
• Served as alternate member of Diversity Consortium of Tompkins County
Priorities/Goals/Expectations for 2017
• Fiber connection between TH and PW facilities
o Will allow for merging of phone/network systems
• Cost savings by maintaining only one phone/network system
o Faster data connection between facilities
• Replace 20 yr old TH and PW analog phone system with digital phones
o Will connect TH and PW phone systems
o Will provide better customer service between facilities
• Update Town Hall email server
• Current server nearing end of life
• Will provide better SPAM protection
• Will better support email on mobile devices
• Assist with Laserfiche and Municity software integration.
• Serve as facilitator for Supervisor's Website Redesign committee
Town of Ithaca Planning Department
Planning Department 2016 Year End Report
& Proposed 2017 Priorities
The following provides an overview of the Planning Department's accomplishments/highlights in 2016
and proposed priorities for 2017.
Activities & Accomplishment for 2016
DEVELOPMENT REVIEWS
It was a busy year for development reviews in 2016. The Maplewood Redevelopment project alone was a
scheduled topic of discussion on 19 Planning Board agendas,with much of that time devoted to the
Environmental Impact Statement(EIS)process. Staff was involved in every aspect of the process, from
scoping, guiding development of the preliminary and final EIS, drafting of the findings statement,
handling public inquiries,managing public comments, and updating and overseeing the posting of the EIS
material on the Town's website. The SEQR process for Maplewood began in March and was concluded
in December.During this time, staff and the Planning Board were also responsible for reviewing and
preparing comments on the Chain Works District Generic Environmental Impact Statement(GEIS)which
was a scheduled discussion topic at several Board meetings in late spring.
Overall,the Planning Department received 26 separate development review applications. This compares
with 15 in 2015 and 27 in 2014. Notable projects, outside of Maplewood and Chain Works District,
included the expansion of new 20,000 sq. ft.manufacturing building for Therm Incorporated,the new 70-
room Sleep Inn Hotel on Elmira Road(final site plan approval is still pending), and the new 8,878 sq. ft.
parish center for the St. Catherine of Siena Church.
GRANTS—STATUS AND APPLICATIONS SUBMITTED
Transportation Related
• Gateway Trail(in process)—The consultants (Fisher Associates)have completed a final design report
and are now finalizing drawings and bid documents, as well as working on obtaining rights-of-way
easements/licenses.
• Route 96B/Danby Road Pedestrian Corridor Study(nearing completion)—The preliminary report was
provided to NYSDOT for review, as required by the grant agreement. NYSDOT responded that they
would not support the consultant's recommendation for utilizing/replacing the 9 ft. northbound travel
lane for the sidewalk segment between the IC entrance and City/Town municipal boundary. The
consultants are now in the process of developing an alternative proposal(with cost estimates and cross
section drawings)that does not utilize the northbound travel lane.
• Route 96/Trumansburg Road Pedestrian Corridor Study(initiated)—Contract agreements were signed
by the Town and now waiting final approval by DOT. The grant award was for$105,000; 80%DOT
and 20%town. The study will be modelled on the Route 96B study.
• Submission of a NYDOT TAP(transportation alternatives program) grant application for construction
of Phase I (City/Town line to IC entrance)sidewalk along Route 96B/Danby Road. NYSDOT has not
yet announced the awards (as of 2/23/17).
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Date 2/23/17
Town of Ithaca Planning Department
Park,Trails& Environmental Related
• Tree Inventory project for Town parks and right-of-ways (nearing completion)—The consultant has
prepared draft forest assessment reports for each of the Town-owned parks and preserves, along with a
tree inventory and hazard tree inspection for Town-maintained trails,walkways and roads.
• Playground structure replacement(Initiating)—After a long delay, NYS Parks has submitted to the
Town a proposed contract agreement for the grant funding. Once agreements are finalized,the
funding will be used to replace the playground structures at Grandview Park(Slaterville Rd.) and
Hungerford Heights Park(Dove Drive)with new pre-manufactured, modular playgrounds. (Awarded
$48,000; 50% State Parks and 50%town)
Planning Related
• Economic Development Feasibility Study and Strategic Planning Study(initiated)—The consultant
selection process has gotten underway. Six firms responded to the Town's RFQ. Next steps are for a
contract agreement with the preferred consultant team to be drafted and the terms and scope of work to
be agreed upon. The project involves conducting a feasibility study and preparing a strategic plan for a
+/-1.3 mile segment of the Inlet Valley/Elmira Road corridor. (Up to $30,000 to be funded by Empire
State Development)
DEPARTMENT GENERAL
Comprehensive Plan Implementation Efforts
• The Zoning Review and Approach Report has been edited and finalized,per guidance from the
Planning Committee. The document provides an analysis of the Town's land use regulations and
recommendations for modifications and improvements.
• Staff coordinated meetings and communications with South Hill property owners (King Rd./Danby
Rd)for the Form Ithaca multi-day charrette held in January 2016. The purpose of the charrette was to
create a vision/plan for the South Hill area and to begin drafting a regulatory framework for future
form-based zoning for the Town. Staff continues to meet and work with Form Ithaca representatives
to develop proposed regulations for a"character code".
• Staff has been regularly meeting and strategizing on a proposal for revisions to the Town's zoning map
and zoning regulations.
Local Law Development and Modifications
Board and Committee Supported Activities
• New Planned Development Zone language for the Maplewood Redevelopment housing project.
• New solar law to address large and small scale solar facilities.
• Modifications to the Light Industrial Zone to allow farm stand uses in certain LI zone locations.
• New fee structure for Planned Development Zones.
• New Planned Development Zone language for the Chain Works District;working with City staff and
consultants on proposed language for consideration by City/Town officials.
Agricultural Support
• Coordinated a farm tour for Town Board members in late summer.
• Performed annual inspections for Indian Creek and Laughing Goat Farms conservation easements;
both found to be in compliance.
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Date 2/23/17
Town of Ithaca Planning Department
Miscellaneous
• Provided continued GIS support to the Town;maintaining up to date GIS databases, coordinating
database updates with the County GIS staff, and producing maps and information as needed.
• Conducted annual inspection of the Ithaca College's Raponi and Rich Road Wetland Mitigation Sites,
conservation easement; found the areas to be in compliance.
• Senior Planner(Mike Smith)serves on the Electric Vehicle Feasibility Analysis Steering Committee
which aims to develop a strategic plan for charging stations in Tompkins County.
• Director of Planning continues to represent the Town on the Ithaca-Tompkins County Transportation
Council Planning Committee.
Planning Department Proposed Priorities for 2017
DEVELOPMENT
The Chain Works District will continue to be a priority for 2017. Subsequent to completion of the EIS,
the developer will be seeking preliminary and final site plan approval, as well as a rezoning to a Planned
Development Zone by the City and Town. Additionally, once site plan approvals are granted, if the
developer is unable to undertake redevelopment of the abandoned factory structures (pending NYSDEC
determination)the development focus may be shifted to the undeveloped lands in the Town.
No other large scale projects are on the immediate horizon,though given the desire to create more
housing in the core areas of Tompkins County, it is anticipated that development proposals in the new
year could remain very active.
GRANT FUNDED PROJECTS
Anticipated to be completed in 2017
• Gateway Trail Phase I (segment east of Stone Quarry Rd.to west of Home Depot)—final construction.
• Route 96B/Danby Road Pedestrian Corridor Study-completion of final report.
• Tree/forest inventory for Town-owned parks and right of ways —completion of individual reports for
each park and survey of ROWS.
Just getting underway and anticipated through 2017
• Playground structure replacements —as work can be scheduled by PWD.
• Route 96/Trumansburg Road Pedestrian Corridor Study—consultant selection and public outreach to
get underway.
• Economic Development Feasibility Study and Strategic Planning for Elmira Rd.—project to get
underway.
Funding applications
• NYS DOT Transportation Alternatives Program- for Phase I sidewalk construction on Danby Rd/9613
from City line to Ithaca College—award announcements expected in early 2017.
• NYS DEC Community Forest Management Plan grant program—to guide long term planning of Town
forest resources (forest health and management,watershed management,wildlife habitat, etc).
IMPLEMENTATION OF COMPREHENSIVE PLAN
Anticipate getting underway with the drafting of a new land use regulations, to include:
• New zoning map,updated uses and regulations;
• New site design standards
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Date 2/23/17
Town of Ithaca Planning Department
• Revised subdivision regulations.
• Development of a unified development plan
Continue collaboration with Form Ithaca to develop standards and calibration for form-based zoning
applicable to areas in the town recommended for traditional neighborhood development.
Possibly begin the inventory of existing conditions and needs assessment for updating the Park,
Recreation, and Open Space Plan.
COMMITTEE/BOARD SUPPORT& REGULAR ONGOING ACTIVITIES
• Continue staff support and coordination for the Planning Board, Conservation Board, Codes and
Ordinances Committee,Planning Committee, and Agricultural Committee.
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Date 2/23/17