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Home My WebLink About5-12-2004 Regular Meeting TB.pdf TOWN OF ENFIELD REGULAR TOWN BOARD MEETING MINUTES WEDNESDAY, MAY 12TH, 2004 7:00 P.M. The regular monthly meeting of the Town Board of the Town of Enfield was held Wednesday, May 12th, 2004 at the Enfield Community Building, 182 Enfield Main Road, Ithaca, NY at 7:00 p.m. with Supervisor Fisher presiding. Present: Supervisor Gary Fisher. Town Councilperson Greg Stevenson, Town Councilperson Peggy Hubbell, Town Councilperson Sandra Small, Town Councilperson Larry Lanning. Also present were Highway Superintendent David Miller and Town Clerk Alice Laue. Pledge of Allegiance to the Flag Supervisor Fisher led the assemblage in the Pledge of Allegiance to the Flag. Privilege of the Floor David Jacobson – 16 Shudaben Road Asked what was being done in regard to the complaint and petition filed with the Town Board at the April Town Board Meeting? Mary Jo Lovelace – Mecklenburg Rd Interested in the Planning Board meeting on a regular basis. Supports the Planning Board getting active. Communications Sprague Insurance – Letter giving town additional credit for equipment over insured but are holding credit pending premium on new Mack ten wheel dump truck. Quarterly Sales Tax Report Town of Enfield received $148,091.29 in sales tax. Sales tax up somewhat from previous year. SPCA Received monthly report. 2 International Code Council Received notice that the State of New York is going to extend municipalities membership for twelve months or provide them with an initial membership for twelve months if they are not already members and we are already a member so will be getting a twelve month extension. Route 79 Bridge Closing DOT Bridge closing will not occur until 2006 due to budgeting limitations. Indicated that they are planning to divert all traffic traveling west out of Ithaca off onto North Applegate Road to Perry City Road, Perry City Road to Route 227 to Mecklenburg. Traffic traveling to Ithaca would be routed from Mecklenburg to Perry City Road to Route 96. Tompkins County Water Resource Council Received annual report. State Comptroller Received letter from State Comptroller concerning amount of payment municipalities will have to pay N.Y. State Retirement, which has gone up considerably in the last several years and is forecast to continue to go up. Semi-Annual Mortgage Tax Semi-annual mortgage tax distribution through March 31st, 2004 for the Town of Enfield was $17,168.98 – 11.41 percent decrease from 2003 for the same period of time. Electronic Filing of Justice Reports We are filing electronically for the Justices now. IRS IRS waived the back withholding taxes and interest from 2001 based on what was originally assessed the discrepancies in the reporting forms. The W-2’s, 941’s and W3’s didn’t match. SARA Grants Correspondence concerning SARA Grants – Law that provides funding for SARA Grants (State Archives Records Administration) has a sunset clause that is about to expire and they are asking municipalities for their support. Committee/Reports Code Enforcement – Written reports 3 Personnel Committee - Town Councilperson Small Nothing to report. Supervisor Fisher would like to see a packet of all employment forms, Code of Ethics, Employee Handbook put together for new employees. Economic Clearing House No progress has been made. Town Councilperson Lanning requested another copy of local business in the town for updating. Strategic Development Plan Plan on Camoin Associates website. Cemetery Committee – Town Councilperson Hubbell Meeting third Tuesday of the month. Goal for this year is completing work in Christian Cemetery this summer. Supervisor Fisher asked for a budget of expenses. Town Councilperson Stevenson asked if any thought had been given to stopping smowmobilers from riding through Christian Cemetery, he could see it as a future problem. Old Business Employee Manual – Town Councilperson Small Received final copy. Reviewing it and putting it in everyone’s’ box for the next meeting. Resolution #35 Cash Payment in Lieu of Insurance Moved by Supervisor Fisher, seconded by Town Councilperson Stevenson. WHEREAS, the Town of Enfield established a policy to pay employees cash in lieu of health insurance premiums; and WHEREAS, those payments are considered supplemental wages and subject to payroll tax deductions; and WHEREAS, Raymond Poole has elected to receive the cash payment in lieu of health insurance paid by the town; NOW, THEREFORE BE IT RESOLVED, that the Town Board of Enfield authorizes the supervisor to pay cash payment to Raymond Poole and related employer payroll taxes as part of the normal payroll payments. Discussion Vote – Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Small aye, Town Councilperson Hubbell aye, Town Councilperson Lanning aye. Resolution carried. 4 Resolution #36 School House Reunion Grant Moved by Town Councilperson Hubbell, seconded by Town Councilperson Stevenson. Resolved that the Town Board accept the grant and authorize the supervisor to sign a contract and vouchers for the Tompkins County Community Celebrations 2004 Grant in the amount of $275.00. Discussion Vote – Supervisor Fisher aye, Town Councilperson Hubbell aye, Town Councilperson Stevenson aye, Town Councilperson Small aye, Town Councilperson Lanning aye. Resolution carried. Town Cleanup Highway Superintendent Miller reported half way through cleanup. To date have removed six dumpsters of junk and a dumpster for metal to go tomorrow. Tire Recycle The Board encourages Enfield residents to use Town of Ulysses and Newfield tire collection days as a means of getting rid of old tires. Bridges – Hines Road Bridge Highway Superintendent reported the county engineer contacted him; they would like to replace 417 square feet of the grating on top of the bridge at the cost of $4700.00 to the town. Supervisor Fisher – In this year’s budget there is $2000.00 appropriated for bridge repairs. Originally the bridge reserve fund was set up specifically for the Harvey Hill Road Bridge and when that bridgework was done technically the Town Board should have dissolved that fund and transferred the balance back to a general bridge fund. Town Councilperson Stevenson stated that a general bridge fund would be to the town’s benefit as the town is responsible for the topping or driving surface of all the bridges. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Lanning that the Town Board authorize repairs to the driving surface of the Hines Road bridge deck for an amount not to exceed twenty-five percent of the $4700.00 cost estimate and that funds for this project be in excess of the $2000.00 in the 2004 budget for bridge repairs come from the fund currently and or formerly known as the Harvey Hill Road Bridge Fund DA5120.4 Discussion Vote – Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. 5 County Comprehensive Plan Tompkins County Planning Department is presently visiting each municipality to present an overview. For more information, one can visit their website at wwwtompkins countyorg/planning/compplan Software Accounting Obtaining estimates. Price of software package $5000.00 - $6000.00. Supervisor Fisher would like to budget for it in 2005. Standard Workday/Hours Worked Reminder that elected town board members are to keep track of the hours spent on town business for the month of May. Garage on Highway Right of Way – Hubbell Drive Bank waived the variance requirements. Supervisor Fisher commented that although there are no current plans to do anything with the road, the Town does not take the position that nothing will be done in the future. Nothing is grandfathered nor are any rights given up by the Town as a result of the garage having been built on the right of way. Supervisor Fisher will address this issue with the attorney for the Town. Voting Machines Town Clerks to get together May 17th, 2004 to discuss their concerning regarding electronic voting machines. Municipal Officers meeting the next day to discuss electronic voting machines. Dan Winch – County Legislative Spoke about Assessment Review. Committee discussing ways towns and county can help each other save money. Sales tax revenues. New Business Floor in Community Building Bathroom Tile floor needs replacing, estimates to be obtained. Community Building Cleanup Organizations using the community building to take part in a cleanup Saturday May 15th, 2004 at 9:00 a.m. Appointments Norm Pure unable to serve on the Assessment Review Board. Supervisor Fisher asked the board to appoint Linda Heyman to the Town of Enfield Assessment Review Board. Motion made by Supervisor Fisher, seconded by Town Councilperson Stevenson that the Town Board approve the appointment of Linda Heyman to the Town of Enfield Assessment Review Board. 6 Discussion Vote – Supervisor Fisher aye, Town Councilperson Small aye, Town Councilperson Hubbell aye, Town Councilperson Lanning aye, Town Councilperson Stevenson aye. Motion carried. Audit Supervisor Fisher presented bills for payment. Motion made by Town Councilperson Lanning, seconded by Town Councilperson Stevenson that the Town Board of the Town of Enfield authorizes the supervisor to pay General Fund Vouchers #94-111, and dated 5/12/04, in the amount of $6,970.37. Highway Fund Vouchers #54-62, dated 5/12/04, in the amount of $5,793.42. Community Development Grant vouchers 10-12 dated 5/12/04, in the amount of $17,462.20. Discussion Vote – Supervisor Fisher aye, Town Councilperson Small aye, Town Councilperson Stevenson aye, Town Councilperson Hubbell aye. Town Councilperson Lanning aye. Motion carried. Announcements Annual fiscal report filed electronically. Enfield Planning Board Supervisor Fisher announced that he would see about getting the Planning Board together for a meeting within the following week. Route 227 Bridge Highway Superintendent Miller would like to see something sent to the state requesting that they fix the bridge on Route 227 before starting the Route 79 Bridge. Town Councilperson Lanning asked if anything was going to be done about new facilities and if so what? Town Councilperson Lanning asked that a committee be appointed to look in this. Motion made by Town Councilperson Lanning, seconded by Town Councilperson Stevenson that the Town Board appoint a committee to look at new facilities. Discussion – Discussed need to look at the whole picture, need to look at space issues and requirements, liability issues for ground field cleanup, (sides of highway barns). Unified court system, general work, and resources available. Appointment of committee tabled until next Town Board meeting. 7 Privilege of the Floor Pat Dougherty – 330 Sheffield Road Introduced David Soule and told the board that after graduation David was going into the Marines. Mary Jo Lovelace - Encouraged a Planning Board meeting. Adjournment Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Lanning that the regular monthly meeting of the Town of Enfield Town Board adjourn. Discussion Vote –Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Hubbell aye, Town Councilperson Small aye, Town Councilperson Lanning aye. Motion carried. Meeting adjourned at 8:48 p.m. Respectfully submitted, Alice Laue Town Clerk